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73-04 OrdinanceRECORD OF ORDINANCES Ordinance No. WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager to prepare and submit the annual budget to City Council; and WHEREAS, City Council has received and reviewed the annual budget for 2005; and WHEREAS, the administration has incorporated in the attached 2005 Operating Budget all modifications as requested by City Council as a result of the budget review workshops. NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin, State of Ohio, !�:7 of the elected members concurring that: Section 1 . The 2005 Annual Operating Budget attached as an Exhibit be, and hereby is, approved. 73 -04 AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31, 2005 AND DECLARING AN EMERGENCY Passed 20_ Section 2 . That this ordinance is declared to be an emergency necessary to protect the health, safety and welfare of the residents of the City, and for the farther reason that the annual operating budget must be in effect by January 1, 2005. This Ordinance shall be in effect on January 1, 2005. assed this 3 - k da y day of P C' �Jtib cam/ 2004. Mayor - Presiding Officer ATTEST: Clerk of Council I hereby certify that copies of this Ordinance/R- esoiatiea - were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Code. De6k Clerk of Council, Dublin, Ohio MY OF DUBLIN City Manager 5200 Emerald Parkway • Dublin, OH 43017 Phone: 614- 410 -4400 • Fax: 614- 410 -4490 To: Members of Dublin City Council From: Jane S. Brautigam, City Manager Vo-r. 5. Q� Date: December 13, 2004 Initiated By: Marsha I. Grigsby, Director of Finance Michele M. Hoyle, Director of Fiscal Administrationw" Re: Ordinance No. 73 -04, 2005 Operating Budget SUMMARY: Memo Ordinance No. 73 -04 provides for the adoption of the 2005 Operating Budget. As a result of the budget review workshops, the modification requested by City Council has been incorporated in the budget document as well as the companion Annual Appropriations Ordinance, Ordinance No. 82 -04. Only one item was modified as a result of the budget workshops: General Fund Community Relations (pages 65 -67) Account 2813 (Promotional Programs) was increased by $2,500 to fund the purchase of an additional table (for a total of two tables) at the dinner associated with the Wendy's Championship for Children Ladies' Professional Golf Tournament. In addition to the above modification, the 2005 Budget now reflects the organizational changes as reviewed and supported by City Council on November 15, 2005. The changes enacted include restructuring of the Service and Development Departments, forming Public Service. This function will include the former Divisions of Engineering, Building Standards, and Streets and Utilities. Planning will convert to Land Use and Long Range Planning, reporting directly to the City Manager. The Grounds and Recreation Services Divisions will combine to form Parks and Recreation, while Administrative Services will include Facilities Management, Court Services, Information Technology and Volunteer Services. As outlined previously, the goal of this reorganization is to create a structure that will support the City's efforts to provide quality services in a successful, efficient and effective manner. The new table of organization is included in the budget document. These changes are budget - neutral, as illustrated on the attached 2005 Recap of Requests (excerpted from the respective budget documents dated 11/01/04 and 12/13/04). Note that the difference in the total, $2,500, represents the addition described above. Attached also is a cross - reference sheet between the 2005 Proposed Budget presented in November, and the final 2005 Budget document. Memorandum Members of Dublin City Council Page Two Two additional attachments are included in response to requests made at the budget workshops. First, from the Dublin Community Recreation Center's Winter 2005 brochure, we have included a copy of the general information page discussing the annual fee setting process utilized by City Council and the policy of subsidy to recreational programming. Also attached is a summary of overtime expenditures budgeted in 2005 compared to salaries, by function. RECOMMENDATION: We recommend passage of Ordinance 73 -04 (Adoption of the 2005 Operating Budget) as an emergency so that it becomes effective January 1, 2005, as required by the Revised City Charter. Attachments 2005 OPERATING BUDGET -CITY OF DUBLIN RECAP OF 2005 REQUESTS Total Budget Total Budget Total FundiDepartment/Division Budget By Fund By Fund Type Total GENERALFUND City Council /Boards & Commissions 5562.990 Office of the City Manager 717.720 Division of Human Resources 1,606.280 Division of Community Relations 974,080 Division of Court Services 487.670 Records Management 171.400 Division of Information Technology 1.982.650 Department of Finance Division of Accounting & Auditing 1.056,770 Procurement 218,110 Division of Taxation 2,317.970 Department of Development Office of Director of Development 554,300 Division of Planning 2,247,460 Division of Engineering 2,830,130 Traffic Maintenance 304,000 Division of Building Standards 1,295.370 Department of Law t 458,000 Department of Service Office of Director of Service 448.700 Solid Waste Management 2,181,990 Division of Grounds and Facilities Grounds 5,348.280 Facilities 1,983,200 Division of Streets and Utilities Vehicle & Equipment Maintenance 1,658,650 Department of Economic Development Office of Director of Economic Development 2,137,540 Miscellaneous Accounts Office of the City Manager 526.320 Division of Accounting & Auditing 336.300 Transfers /Advances 22,626,000 SPECIAL REVENUE FUNDS Street Maintenance and Repair Fund Division of Streets & Utilities 2,758.530 Division of Engineering Transportation Signage 650,100 Traffic Maintenance 185,500 State Highway Improvements Fund Division of Streets & Utilities 85,270 Division of Engineering Traffic Maintenance 28,000 Cemetery Fund Division of Grounds & Facilities 142,350 Recreation Fund Division of Recreation Services Recreation 1,761,730 Community Recreation Center 3,332,800 Division of Grounds & Facilities Community Recreation Center- Facilities 1,434,620 Safety Fund Division of Police 9,133,590 Swimming Pool Fund Division of Recreation Services 918.360 11/01/04 Filename: n \fa \jan\05budget\regcap05 $56.031,880 $56,031,880 3,594,130 113,270 142,350 6,529,150 9,133,590 918,360 (Continued) -38- 2005 OPERATING BUDGET -CITY OF DUBLIN RECAP OF 2005 REQUESTS Total Budget Total Budget Total Fund /DeDartment/Diyislon Budget By Fund By Fund T Total SPECIAL REVENUE FUNDS (Continued) Permissive Tax Fund 0 Hotel /Motel Tax Fund Division of Community Relations Division of Taxation Education and Enforcement Fund Division of Police Law Enforcement Trust Fund Division of Police Mayor's Court Computer Fund Division of Court Services Accrued Leave Reserves Division of Accounting & Auditing DEBT SERVICE FUNDS General Obligation Debt Service Fund Special Assessment Bond Retirement Fund 1992 Special Assessment Bond Retirement Fund 2001 Special Assessment Bond Retirement Fund CAPITAL PROJECTS FUNDS Capital Improvements Tax Fund Parkland Acquisition Fund 1,961,400 Water Fund 813,100 Division of Streets & Utilities 512,140 Division of Facilitites 2,774,500 Division of Accounting and Auditing 3,000 Division of Engineering 2,922,520 3,000 Sewer Fund 27,000 Division of Streets & Utilities 997,890 Division of Accounting and.Auditing 27,000 Division of Engineering 19,500 3,942,510 Merchandising Fund 19,500 Division of Community Relations 231,000 7,788,170 231,000 23,485,850 7,631,190 6,110 126,465 129,125 7,892,890 24,252,508 2,860,520 27,113,028 ENTERPRISE FUNDS Water Fund Division of Streets & Utilities 512,140 Division of Facilitites 20,000 Division of Accounting and Auditing 380,900 Division of Engineering 2,922,520 3,835,560 Sewer Fund Division of Streets & Utilities 997,890 Division of Accounting and.Auditing 1,477,500 Division of Engineering 1,467,120 3,942,510 Merchandising Fund Division of Community Relations 10,100 _ 7,788,170 INTERNAL SERVICE FUNDS Employee Benefits Self- Insurance Fund Workers' Comp_ Self- Insurance Fund TRUST AND AGENGY FUNDS Income Tax Revenue Sharing Fund Agency Fund Convention & Visitors' Bureau Fund RECAP: Total Amount Budgeted Project funds carried forward Less: Transfers Total Expenditures 11/01/04 Filename:n \fa \ja n \05budget \regcap05 3,654,400 185,500 3,839,900 950,000 825,000 467,000 2,242,000 $128.393.718 $128,393,718 5,365,705 (32,783,045) $100,976,378 1111910 2005 OPERATING BUDGET -CITY OF DUBLIN RECAP OF 2005 REQUESTS Total Budget Total Budget Total Fund /DepartmenUDivision Budget By Fund By Fund Type Total GENERALFUND City Council /Boards & Commissions 5562.990 Office of the City Manager 717,720 Division of Human Resources 1,606,280 Division of Community Relations 974,080 Division of Court Services 487,670 Records Management 171,400 Division of Information Technology 1,982.650 Department of Finance Division of Accounting & Auditing 1,056,770 Procurement 218,110 Division of Taxation 2,317,970 Department of Development Office of Director of Development 554,300 Division of Planning 2,247 460 Division of Engineering 2,830,130 Traffic Maintenance 304,000 Division of Building Standards 1,295,370 Department of Law 1,458,000 Department of Service Office of Director of Service 448,700 Solid Waste Management 2,181,990 Division of Grounds and Facilities Grounds 5,348,280 Facilities 1,983,200 Division of Streets and Utilities Vehicle & Equipment Maintenance 1,658,650 Department of Economic Development Office of Director of Economic Development 2,137,540 Miscellaneous Accounts Office of the City Manager 526,320 Division of Accounting & Auditing 336,300 Transfers /Advances 22,626,000 SPECIAL REVENUE FUNDS Street Maintenance and Repair Fund Division of Streets & Utilities 2,758,530 Division of Engineering Transportation Signage 650,100 Traffic Maintenance 185,500 State Highway improvements Fund Division of Streets & Utilities 85,270 Division of Engineering Traffic Maintenance 28,000 Cemetery Fund Division of Grounds & Facilities 142,350 Recreation Fund Division of Recreation Services Recreation 1,761,730 Community Recreation Center 3,332,800 Division of Grounds & Facilities Community Recreation Center - Facilities 1,434,620 Safety Fund Division of Police 9,133,590 Swimming Pool Fund Division of Recreation Services 918.360 11/01/04 Filename: n \fa \jan \05budget \regcap05 $56,031,880 $56,031,880 3,594,130 113,270 142,350 6,529,150 9,133,590 918,360 (Continued) -38- 2005 OPERATING BUDGET -CITY OF DUBLIN RECAP OF 2005 REQUESTS Total Budget Total Budget Total Budqet By Fund By Fund Type Total SPECIAL REVENUE FUNDS (Continued) Hotel /Motel Tax Fund Community Relations Taxation Education and Enforcement Fund Police Law Enforcement Trust Fund Police Mayofs Court Computer Fund Court Services Accrued Leave Reserve Fund Finance DEBT SERVICE FUNDS General Obligation Debt Service Fund Special Assessment Bond Retirement Fund 1992 Special Assessment Bond Retirement Fund 2001 Special Assessment Bond Retirement Fund CAPITAL PROJECTS FUNDS Capital Improvements Tax Fund Parkland Acquisition Fund ENTERPRISE FUNDS Water Fund Streets & Utilities Facilities Accounting and Auditing Engineering Sewer Fund Streets & Utilities Accounting and Auditing Engineering Merchandising Fund Community Relations INTERNAL SERVICE FUNDS Employee Benefits Self- Insurance Fund Workers' Comp. Self- Insurance Fund TRUST AND AGENGY FUNDS Income Tax Revenue Sharing Fund Agency Fund Convention & Visitors' Bureau Fund 1,961 400 813,100 2,774,500 3,000 3,000 27,000 27,000 19,500 19,500 231,000 231,000 23,485,850 7,631,190 6,110 126,465 129,125 7,892,890 24,252,508 2,860,520 27,113,028 512,140 20,000 380,900 2,922,520 3,835,560 997,890 1,477,500 1,467,120 3,942,510 10,100 7,788,170 3,654,400 185,500 3,839,900 950,000 825,000 467,000 2,242,000 $128,396,218 RECAP: Total Amount Budgeted Project funds carried forward Less: Transfers Total Expenditures 12113104 Filename: n \fa \jan \05budget \regcap05 $128,396,218 5,365,705 (32,783,045) $100,978,878 -40- 2005 OPERATING BUDGET -CITY OF DUBLIN RECAP OF 2005 REQUESTS Total Budget Total Budget Total Budget By Fund By Fund Type Total GENERALFUND City Council/Boards & Commissions $562,990 City Manager 638,197 Miscellaneous 526,320 Human Resources 1,606,280 Community Relations 976,580 Legal 1,458,000 Finance Office of the Director 471,785 Procurement 218,110 Transfers /Advances 22,626,000 Miscellaneous 336,300 Accounting & Auditing 584,985 Taxation 2,317,970 Public Services Office of the Director 413,235 Solid Waste Management 2,181,990 Fleet Maintenance 1,658.650 Engineering 2,861,200 Miscellaneous 304,000 Building Standards 1,376,365 Land Use/ Long Range Planning 2,369,952 Parks and Recreation Parks 5,289,081 Economic Development Office of the Director 2,137,540 Administrative Services Office of the Director 366,763 Information Technology 2,050,618 Court Services 487,670 Records Management 171,400 Facilities Management 2,042,399 SPECIAL REVENUE FUNDS Street Maintenance and Repair Fund Streets & Utilities 2,758,530 Engineering 835,600 State Highway Improvements Fund Streets & Utilities 85,270 Engineering 28,000 Cemetery Fund Cemetery 142,350 Recreation Fund Recreation 1,761,730 Community Recreation Center 3,332,800 Community Recreation Center - Facilities 1,434,620 Safety Fund Police 9,133, 590 Swimming Pool Fund Dublin Municipal Pools 918,360 Permissive Tax Fund 0 12/13/04 Filename: n \fa \jan \05budgetVegcap05 $56.034,380 $56,034,380 3,594,130 113,270 142,350 6,529,150 9,133,590 918,360 0 (Continued) -39- Cross - reference - 2005 Proposed Budget Document to 2005 Budget Document Former Ti tle Proposed Budget Page New Title 2005 Budget Page City Council 46 City Council 49 Boards /Commissions Boards /Commissions Office of the City Manager 50 City Manager 53 Division of Human Resources 53 Human Resources 61 Division of Community Relations 56 Community Relations 65 Division of Court Services 59 Court Services (') 139 Records Management 62 Records Management 143 Division of Information Technology 65 Information Technology 135 Department of Finance Finance Office of the Director of Finance 73 Division of Accounting and Auditing 68 Accounting and Auditing 85 Procurement 71 Procurement 76 Division of Taxation 73 Taxation 89 Department of Development Department of Development (included for history) Office of the Director of Development 76 Office of the Director of Development 93 Division of Planning 79 Land Use and Long Range Planning 119 Division of Engineering 82 Engineering (1) 109 Traffic Maintenance 85 Miscellaneous 112 Division of Building Standards 87 Building Standards (2) 115 Department of Law 90 Legal Services (3) 69 Department of Service Public Service Office of the Director of Service 93 Office of the Director of Public Service 97 Solid Waste Management 96 Solid Waste Management 101 Division of Grounds and Facilities Grounds 99 Parks (") 123 Facilities 102 Facilities Management 147 Division of Streets and Utilities Office of the Director of Public Service Vehicle and Equipment Maintenance 105 Fleet Maintenance 105 Department of Economic Development Economic Development Office of the Director of Economic Development 108 Office of the Director of Economic Development 127 N/A Administrative Services Office of the Director of Administrative Services 131 Miscellaneous Accounts 111 City Manager /Miscellaneous Accounts /Contingencies 57 Finance/ Office of the Director /Miscellaneous Accounts 81 Transfers /Advances 115 Finance/ Office of the Director /Transfers /Advances 79 Street Maintenance and Repair Fund Street Maintenance and Repair Fund Division of Streets and Utilities 117 Streets and Utilities 151 Division of Engineering (Traffic Maintenance) 120 Engineering 155 Division of Engineering (Transp. Signage) 122 Engineering 155 State Highway Improvements Fund State Highway Improvements Fund Division of Streets and Utilities 125 Streets and Utilities 159 Division of Engineering (Traffic Maintenance) 128 Engineering 162 Cemetery Fund /Division of Grounds & Facilities 130 Cemetery Fund /Cemetery Maintenance "i 165 Page 1 of 2 Cross - reference - 2005 Proposed Budget Document to 2005 Budget Document Former Title Proposed Budget Page New Title 2005 Budget Page Recreation Fund Recreation Fund Division of Recreation Services 133 Recreation Services (4) 169 Community Recreation Center 136 Community Recreation Center ( ") 173 Community Recreation Center - Facilities 139 Community Recreation Center - Facilities �� 177 Safety Fund /Division of Police 142 Safety Fund /Police 181 Swimming Pool Fund Swimming Pool Fund Division of Recreation Services 145 Parks and Recreation /Dublin Municipal Pools (d) 185 Permissive Tax Fund 148 Permissive Tax Fund 189 Hotel /Motel Tax Fund Hotel /Motel Tax Fund Division of Community Relations 151 Community Relations 193 Division of Taxation 153 Taxation 195 Education and Enforcement Fund /Division of Police 155 Education and Enforcement Fund/ Police 197 Law Enforcement Trust Fund /Division of Police 158 Law Enforcement Trust Fund/ Police 201 Mayor's Court Computer Fund Mayor's Court Computer Fund Division of Court Services 161 Court Services (1) 205 Accrued Leave Reserve Fund 164 Accrued Leave Reserve Fund 209 General Obligation Debt Service Fund 167 General Obligation Debt Service Fund 213 Special Assessment Debt Service Funds 169 Special Assessment Debt Service Funds 215 Capital Improvement Tax Fund 170 Capital Improvement Tax Fund 217 Parkland Acquisition Fund 174 Parkland Acquisition Fund 221 Water Fund Water Fund Division of Streets and Utilities 176 Streets and Utilities 223 Division of Accounting and Auditing 178 Accounting and Auditing 225 Facilities 225 Division of Engineering 180 Engineering 227 Sewer Fund Sewer Fund Division of Streets and Utilities 182 Streets and Utilities 229 Division of Accounting and Auditing 184 Accounting and Auditing 231 Division of Engineering 186 Engineering 233 Merchandising Fund Merchandising Fund Division of Community Relations 188 Community Relations 235 Employee Benefits Self- Insurance Fund 191 Employee Benefits Self- Insurance Fund 239 Workers' Compensation Self- Insurance Fund 193 Workers' Compensation Self- Insurance Fund 243 Income Tax Revenue Sharing Fund 196 Income Tax Revenue Sharing Fund 247 Agency Fund 196 Agency Fund 247 Dublin Convention and Visitors Bureau Fund 196 Dublin Convention and Visitors Bureau Fund 247 Footnotes 01 Now part of Administrative Services (31 Now part of Public Service "I Now part of Office of the City Manager 14 � Now part of Parks and Recreation Page 2 of 2 General Infor Did You Know? Each year the Finance Committee of Dublin City Council reviews the fees chareed for City provided services and programs and recommends fee changes to City Council. Dublin City Council has maintained for many years a policy of recovering approximately 50% of the costs of recreational programming from fees charged program participants. The remaining approximately 50e" of the costs is subsidized by income tax revenues. The City is fortunate that its planned economic development has allowed for continued economic growth, stability, and health. This keeps the fees for classes, day camps, swimming, and othor recreational amenities offered by Dublin's Division of Recreation Services at a moderate level. City Council has implemented these financial policies in an effort to benefit its residents and encourage a healthy community. Can You Teach? If you would like to instruct a program for the Division of Recreation Services, contact Barb Burkholder, Recreation Sen ices. Administrator, at 614410 -4550 to discuss your program ideas. Instructors are carefully selected to maintain the high quality of Dublin Recreation Services programs and should have practical knowledge Of the subject, instructional experience and the ability and desire to teach. Thank You! The Dublin Division of Recreation Services wishes to thank Dublin City Schools for their cooperation in providing facilities. Many of the programs offered would not be possible without their support. Brochure Information The Division of Recreation Services prints a brochure for winter, spring/summer and autumn.The free brochure is distributed to residents of the Dublin City School District via the Dublin News, a weekly newspaper delivered on Wednesdays. Brochures also are available at the Dublin Community Recreation Center (DCRC) while supplies last and can be downloaded from www.dublin.oh.us. Americans with Disabilities Act The City of Dublin strives to make its programs, services and activities accessible to qualified individuals with disabilities. to that regard, the City will make reasonable modifications to the programs, services and activities outlined in this brochure to ensure accessibility to such individuals. If you feel you need a particular modification to access any service, please call 614 -410 -4550: V /TDD (Voice(felephone Device for the Deaf): 614-410 -4550 www.dublin.oh.us The City of Dublin Web site has up -to -date information regarding our facilities, programs and services, as well as online registration for most DCRC classes and programs. Employment Opportunities If you are interested in a part -time job. the DCRC hires year -round and offers a variety of positions. Babysitter /Head Babysitter Aerobia Instructor (land and water) Front Desk Worker Lifeguard /Swim Instructor Adaptive Recreation Leader t & 11 Fitness Attendant Open Gym Supervisor Recreation Instructor Recreation Leader I & Il Day Camp Counselor Fitness Consultant Fitness EquipmentTechnician Additional information and downloadable forms are available at www.dublin.oh.us /jobs /index.htm Letter from the Director Another holiday season has arrived, and the Division of Recreation Services is finalizing preparations for a 2005 filled with growth and change. The winter months always see increased building attendance and indoor activity, as residents and guests move their workout regimen and leisure activities indoors. Winter challenges us to adapt our programs and entrance our offerings to best meet the needs and schedules of our patrons, and this year signals an important change in our operation. In response to patron input, attendance analysis, significant research and the counsel of the Parks and Recreation Advisory Committee, we are modifying the operating hours of the DCRC effective Jan. 2. The DCRC will now open weekdays at 5:30 a. in. and close at 9:30 p.m. Weekend hours will remain the same. Over the course of the next year, we'll continue to welcome your feedback and work to align our programs with your preferences. Recent staff additions are bolstering our programs and services. Michael Schirtzinger joins us as the new theater supervisor. His years of experience with the City of Columbus Davis Discovery Center bring a wealth of new offerings to the Abbey Theater. Evening and weekend patrons are welcomed by Rita Stimel, Assistant Front Desk Supervisor, a long -term City employee now stepping into a new role. We continue to implement new technology to better serve our customers and enhance our services. Two large LCD screens adjacent to the front desk provide patrons the daily schedule and up- to- the - minute information about our programs and activities. We're working to make Wyandot Camp lottery registrations and Abbey Theater ticket sales available online, recognizing the overwhelming popularity and convenience of this system enjoyed by the majority of our patrons. A variety of new programs are highlighted in the following pages, in every area of interest, for every member of the family. Whether renewing a New Years resolution or for brightening the gray days of winter, you're sure to find an opportunity to enjoy the endless benefits of recreation throughout the season. O �; #k_� Kelly E. Heal .Director of Recreation Services Register Online — www.dubiin.ob.us 3. dubli'll community recreation center NEW HOURS EFFECTIVE JAN. 3 Monday - Friday 5:30 a.m. - 9:30 p.m. Saturday 8 a.m. - 8 p.m. Sunday noon - 8 p.m. 2005 Salaries and Overtime City Manager Human Resources Community Relations Court Services Records Management Information Technology Accounting /Auditing Taxation Procurement Dept. of Development Planning Engineering Building Standards City Council Boards & Commissions Dept. of Service Solid Waste Mgmt Grounds Facilities Vehicle Maintenance Economic Development Transportation Signage Street Maintenance Highway Maintenance Cemetery Recreation Facilities Recreation Rec Center Police Swimming Pools Special Events Water Engineering Water Sewer Engineering Sewer Salaries Overtime % of Salaries 444,650 5,000 533,500 4,000 326,590 6,000 270,870 2,000 88,250 500 670,600 12,000 733,220 2,500 306,500 3,500 43,370 0 306,750 1,000 1,240,140 31,000 1,642,930 40,000 748,700 15,000 246,890 7,500 8,400 0 263,470 15,600 218,070 5,500 2,041,370 125,000 651,100 23,000 374,800 15,000 205,180 2,350 255,600 15,000 1,155,900 121,000 46,900 500 42,150 4,000 639,070 40,000 454,700 3,000 724,350 25,000 5,664,620 385,620 34,900 4,000 282,300 6,000 14,800 0 112,000 3,000 92,240 750 323,500 30,000 1.12% 0.75% 1.84% 0.74% 0.57% 1.79% 0.34% 1.14% 0.00% 0.33% 2.50% 2.43% 2.00% 3.04% 0.00% 5.92% 2.52% 6.12% 3.53% 4.00% 1.15% 5.87% 10.47% 1.07% 9.49 % 6.26% 0.66% 3.45% 6.81% 11.46% 2.13% 0.00% 2.68% 0.81% 9.27% 21,208,380 954,320 11111 A R', 1 1 1 IUOT.111- 1iII'll CITY OF DUBLIN_ CITY OF DUBLIN, OHIO OPERATING BUDGET FOR 2005 TABLE OF CONTENTS City Manager's Budget Message ....................................................................... ............................... 1 Listof Officials ............................................................................................... ............................... 7 CityCouncil Goals ................................................................. ..............................8 ............................... 57 Dublin Community Profile .................................................. ............................... ...10 ............................... 61 City Organizational Structure .................................................... .............................11 ............................... 65 Tableof Organization .............................................................. .............................12 ............................... 69 Financial Management Policies ................................................... .............................13 Accounting and Fund Structure ............................ .................... .............................15 ............................... 73 BudgetProcedures ................................................................. .............................18 76 SummaryBy Fund .......................................................................................... ............................... 21 Summaries of Estimated Revenues and Expenditures ........................ .............................23 Accountingand Auditing ......................................................................... RevenueProjections ........................................................................................ .............................29 Taxation................................................................................................... RevenueComparisons ..................................................................................... ............................... 35 Revenue Comparisons - General Fund ............................................................ ............................... 37 Recapof 2005 Requests .................................................................................. ............................... 39 Comparison of Operating Revenues and Expenditures ....................... .............................41 Office of the Director of Public Service ................................................. StaffingSummary ............................................................................................ .............................42 Solid Waste Management ................................................................. ............................... 101 Debt Administration ............................................................. ............................... 44 2005 Bond Payment Schedule ............. ......................................................... ............................... 46 Government Finance Officers Association Distinguished Budget Presentation Award................ 47 GENERAL, FUN City Council /Boards and Commissions ........................................................ ............................... 49 Officeof the City Manager ............................................................................. ............................... 53 Miscellaneous Accounts /Contingencies ................................................... ............................... 57 HumanResources .................................................................................. ............................... 61 CommunityRelations...... ......................................................................... ............................... 65 Legal Services .......................................................................................... ............................... 69 Finance Office of the Director of Finance ............................................................. ............................... 73 Procurement............................................................. ............................... 76 Transfers and Advances............ ..................................... .............................79 Miscellaneous Accounts ................................................. .............................81 Accountingand Auditing ......................................................................... ............................... 85 Taxation................................................................................................... ............................... 89 Development (provided for historical purposes only) Office of the Director of Development ............................................................ ........................I...... 93 Public Service Office of the Director of Public Service ................................................. ............................... 97 Solid Waste Management ................................................................. ............................... 101 FleetMaintenance ............................................................................ ............................... 145 Engineering............................ ................................................................ ............................... 109 Miscellaneous.................................................................................. ............................... 112 BuildingStandards. ................................................................................. ............................... 115 Land Use and Long Range Planning ............................................................. ............................... 119 Parks and Recreation Parks....................................................................................................... ............................... 123 CITY OF DUBLIN, OHIO OPERATING BUDGET FOR 2005 TABLE OF CONTENTS Economic Development (]tfioe of the Director of B0000zoio Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . — 127 Administrative Services State ' Fund (]tfioeof the Director of Administrative Servioea... ...............................................l3l lntozzoa1oo Technology --.--------------------------------. 135 CourtServices ....................................................................................................................... 139 Records Management ----------------------.-----------.l43 SPECIAL REVENUE FUNDS Street Maintenance and Repair Fund Streets and Utilities ................. ..................................................................—l5l Engineering. —.................................'......................''.'...................—l55 State ' Fund Streets and Utilities ...................................................................................... l5g Engineering .......... ..................................................................................—l62 Cemeter Food Parks and Recreation Cemeter Maintenance .............................................................................. I65 Recreation Fund Parks and Recreation Recreation Berviccs--............................................................................—I69 Community ' Reoreut uoCeoter................................................................ ... .. 173 Administrative Services Communit Recreation Center — Facilities ....................................................................... 177 Safet Fund Safety Police.....—.—..-----...---.-------...—.--.----------..-----. 181 Swimming ' PooIFnod Parks and Recreation . Dublin Municipal Pool -----------------.-----..__--------. 185 PermissiveTax Fund ................................................................................................................... I89 HoteDMotelTox Food CommunityRelations ........................................................................................................... 193 Taxation............................................................................................................................... I95 Education and Enforcement Fund Police................................................................................................................................... I97 Law Enforcement Trust Fond Poboe-------------..-------.—..-------..-------------. 20I Court Computer Fund CourtServices ....................................................................................................................... 2O5 CITY OF DUBLIN, OHIO OPERATING BUDGET FOR 2005 TABLE OF CONTENTS (continued) DEBT SERVICE FUNDS General Obligation Debt Service Fund ......................................................... ............................... 213 Special Assessment Debt Service Funds ....................................................... ............................... 215 CAPITAL PROJECTS FUNDS CapitalImprovement Tax Fund .................................................................... ............................... 217 ParklandAcquisition Fund ............................................................................ ............................... 221 ENTERPRISE FUNDS Water Fund Streetsand Utilities ................................................................................ ............................... 223 Accounting and Auditing ...................................................................... ............................... 225 Facilities........................................ ............................... ............................225 Engineering............................................................................................ ............................... 227 Sewer Fund Streetsand Utilities ................................................................................ ............................... 229 Accountingand Auditing ....................................................................... ............................... 231 Engineering............................................................................................ ............................... 233 Merchandising Fund Community Relations ........................ ............................... ............................235 INTERNAL SERVICE FUNDS Employee Benefits Self - Insurance Fund ....................................................... ............................... 239 Workers' Compensation Self - Insurance Fund ............................................... ............................... 243 TRUST AND AGENCY FUNDS Income Tax Revenue Sharing Fund ............... ............................................... ............................... 247 AgencyFund ................................................................................................. ............................... 247 Dublin Convention and Visitors Bureau Fund ............................................. ............................... 247 Glossaryof Terms ............................................................ ............................... 249 Office of the Cit Mana 5200 Emerald Parkwa Dublin, Ohio 43017-1006 "hone/TDD: 614-410-4400 Fax: 614-410-4490 Web Site: www.dublin.oh.us December 13, 2004 To Members of Dublin Cit Council and Citizens oft e Cit of Dublin: The 2005 Operatin Bud reflects the or chan reviewed and supported b Cit Council on November 15, 2004. As these chan are scheduled to take effect in 2005, the bud has been reoriented alon the new or lines to make it a useful document for the comin y ear. The 2005 Operatin Bud is presented in terms of functions and work units, and does not describe the or in terms of departments and divisions as in previous y ears. Neither the bud in total nor the number of positions funded for 2005 has chan as a result of these or chan The g oal of the reor is to create a structure that will support the Cit efforts to provide q ualit y services. in a successful, efficient and effective manner. - I - The changes enacted include joining Building Standards and Engineering with Streets and Utilities under .Public Service. These three areas are essential functions in providing daily services to our public. During the last five years, the City's Investment in infrastructure has been significant. The challenge of dealing with maturing infrastructure and a growing community provided us an opportunity to revisit and realign functions. The communications among these functions is critical to our continued success as a high performing city. The former Division of Planning, renamed Land Use and Long Range Planning, will report directly to the City Manager. The operation and management of the City's parks and recreation services will combine to form Parks and Recreation. Unification of these areas lends itself to a clearer vision of future for the City's substantial investment in parkland, open spaces and recreational facilities and programming in these areas. we need to pay particular attention to the issues of a growing and aging population, and to balance the desire for more parks with the challenges of escalating maintenance costs. The 2005 budget reflects substantial efforts to gain administrative efficiencies. The most significant example of this effort has been the yearlong review and analysis of the City's employee health insurance programs. As have all employers, the City has experienced disproportionate inflation in its medical benefits costs. Proposals from multiple providers gave the City the opportunity to reduce costs without reducing the level of benefits provided to employees. For 2005, these changes have reduced the budgeted funding per employee by twenty percent. In addition, these changes provide the City with a window of time to allow for a reasoned approach to long -range structural changes to manage future medical benefits costs. An addition to the 2005 operating budget is the new Accrued Leaves Reserve Fund. Over the next seven to ten years, a significant number of long -term city employees will reach eligibility for retirement and for payment for unused vacation, sick leave, and compensatory time. This liability is estimated to be over $1.1 million over the next five years. The purpose of the fund is to create a reserve for this upcoming liability, so that the anticipated payments will not affect any budget disproportionately. -2- The addition of a nature education coordinator in 2005 represents an excitin opportunit for development of pro hi the Cit parks and natural features, wildlife issues, nature conservanc and environmental issues. Cit Council has demonstrated a lon commitment to g reen space, preservation of the Cit environment, and stewardship of our natural resources. The nature education coordinator will implement pro to solidif and enhance these commitments. The Operatin Bud for 2005 in the General and Special Revenue Funds projects operatin revenues of approximatel $54.7 million, and operatin expenditures of $56.5 million. Personnel expenditure increases are driven for the most part b ne wa increases, pacin operatin expenditures to g rowth at a rate of 4.4 percent. Offsettin that increase to some extent, this bud assumes a sli g ht rebound in income tax revenue g rowth of four percent. The chart below compares total operatin revenues to total operatin expenditures. The " reflected in the prior y ears has allowed the Cit to increase capital pro as part of the annual Capital Improvements Pro update. The rate of total operatin expenditure g rowth was reduced to 5.8 percent in 2004, and is further reduced to 4.4 percent in the 2005 Operatin Bud -3- A primar focus of the bud process is to ensure that sufficient fund balances are available to provide necessar fundin for unanticipated needs or opportunities, and to ensure satisfactor cash flow. The Cit conservative bud philosoph has resulted in actual General Fund revenues exceedin actual General Fund expenditures for man y ears. Since 2000, the General Fund balance has exceeded 50 percent of the General Fund expenditures. The undesi General Fund balance will continue to be closel monitored to ensure the Cit financial stabilit As illustrated on the chart below, the 2005 Operatin Bud continues the Cit lon emphasis on investment in infrastructure. The lar share of the bud however, will remain emplo wa and benefits, makin efforts to contain both critical in the lon run. 2005 Bud b Expenditure T Capital 1% �-Other Fr j Benefits As we g o forward, our g oal is to continue to meet the hi standards we have set for ourselves in a time of more modest revenue g rowth. The efforts be in 2004 to seek efficiencies that do not affect direct services will continue in 2005. Our challen will be to find wa to deliver services in wa that meet the expectations of our citizens and that maintain our commitment to fiscal responsibilit at the same time. The. 2005 Bud achieves that balance. Respectfull submitted, Jane S. Brauti Cit Mana -5 - Clerk of Council, Anne Clarke Cit Mana Jane S. Brauti Deput Cit Mana of Finance — Marsha I. Gri Deput Cit Mana of Public Service - Frank A. Ciarochl Deput Cit Mana Director of Economic Development - Dana L. McDaniel Director of Law - Stephen J. Smith -7- City of Dublin Dublin City Council Goals 2004 -2005 To assist the City Manager in the implementation of Council established goals, all City Departments and Divisions are charged with placing City Council goals as an operational priority. Although not always reflected as specific budget items in the operating and /or capital improvement budgets, the daily functions and activities of all Departments and Divisions are closely linked to these goals, and, as such, are important to highlight as part of the overall budget document. On April 5, 2004, City Council adopted Resolution 14 --04, a statement of the strategic vision for the City of Dublin and goals related to key elements of that vision. These goals are grouped into two categories based on the level of priority determined by consensus of City Council. This resolution represents the outcome of City Council's goal setting process, and serves as guide for City residents, visitors, staff and officials in understanding the high quality of life in the City of Dublin. High Priority Goals 04 -01 Ensure well - planned growth for the future of the Q.J.S. 33 Corridor, working in cooperation with other regional jurisdictions. 04 -02 Adopt long-term financial/fiscal policies to ensure future solvency for the City of ublin. 04 -03 Revitalize Historic Dublin into a vibrant town center through the adoption of an updated vision and development plan for the District. 04 -04 Acquire ley pieces of land relative to the City's green space, park, right-of-way and other projected land -use needs. Moderate Prioritv Goals 04 -05 Encourage innovative and varied housing development. 04 -06 Create venues and opportunities for citizen interaction and engagement. 04 -07 Pursue utility options to ensure the best future services for the City. 04 -08 Finalize decisions to develop Coffman Park and the new municipal complex. 04 -09 Create a vision and development plan for the Bridge Street area. 04 -10 Develop a concept plan for the best use of Dublin Village Center. Ongoing Council Goals Community Planning and Development o Continued implementation and updating of the Community Plan o Revision of the Zoning Code o Focus on planning elements for the Southwest area and the Northwest boundary Land and Parkland Ac and Development o Preservation of g reen space, forests and river corridors o Communit partnerships/site sharin for parks o Continued ac of land to accomplish communit development objectives o Continued a pro of parkland ac o Development of an open space dedication plan for lar commercial developments 0 Town Center — plannin and development of a Town Center to include the future site of Cit -9- vublin Communit Profile Encompassin approximately 23 s miles, Dublin is located in the northwest comer of the Columbus metropolitan area and is home to approximatel 36,300 residents and more than 60,000 corporate citizens. Dublin's extensive g rowth be in the 1970s, due in lar part to the completion of the 1-270 outerbelt and the development of the Muirfield Villa Golf Club and residential communit Due to this rapid business and residential g rowth, Dublin officiall became a cit in Au 1987. Dublin's residential market offers somethin for ever lifest from historic nei to contemporar condominiums and breathtakin estates with a median home value of $243,200. Dublin residents are primaril upwardl mobile, y oun g , married and emplo with most havin children livin at home. The Cit includes more than 1,000 acres of parkland and more than 62 miles of bike paths fre used b an active citizenr The Dublin Communit Recreation Center was voted "Best Suburban Communit Center" b readers of Columbus Monthl ma g azine in Jul 2003. 2004, Mone ma g azine named Dublin the second best cit (under 100,000 population) in which to live in the central re of the United States. The Cit also enjo solid financial ratin havin received a Aaa from Mood Investors Service and AAA from Fitch IBCA. Offerin a uni q ualit y of life with -iatural beaut historic si and tourist attractions, Dublin is a g reat place to live, work and visit. For of Government The Cit of Dublin was platted as a villa under the laws of the State of Ohio in 1810. The Cit is a home rule municipal corporation and operates under its own charter. Voters adopted the Cit ori Charter on Jul 24, 1979. In 1994, Cit Council identified the need to revise the Cit Charter. The voters approved the Dublin Revised Charter in 1996. The voters ma amend the Charter from time to time. The Cit ori Charter and the Revised Charter have provided for a council/cit mana form of g overnment. The le authorit is vested b the Charter in a seven-member Council with overlappin four- terms. Three members are elected at-lar and four members are elected from wards. The Cit Council fixes compensation of Cit officials and emplo and enacts ordinances and resolutions relatin to Cit services tax levies appropriatin and borrowin mone licensin and re businesses and trades and other municipal purposes. The presidin officer is the Ma who is a member of Cit Council and is elected b Cit Council for a two- ten-n. The Vice-Ma is also a member of Cit Council elected b Cit Council for a two- term. The Cit Mana is the chief executive and administrative officer of the Cit and is appointed b the Cit Council to serve at its pleasure. The Cit Mana is char with the responsibilit for the administration of all municipal affairs as empowered b the Charter. _10- Subse to submission of the proposed operatin bud for 2005, the Cit Mana proposed several chan in the Cit or structure that were reviewed and supported b Dublin Cit Council on November 15, 2004. These chan will take affect in 2005, and are reflected in the approved operatin bud The chan enacted include restructurin oft e Service and Development Departments, formin Public Service. This function will include the former Divisions of En Buildin Standards, Streets and Utilities. Plannin will convert to Land Use and Lon Ran Plannin reportin directl to the Cit Mana The Grounds and Recreation Serv'ices Divisions will combine to form Parks and F ecreation, while Administrative Services will include Facilities.Mana Court Services, Information Technolo and Volunteer Services. The g oal of this reor is to create a structure that will supp the Cit efforts to provide q ualit y services in a successful, efficient and effective manner. These chan are bud The new table of or is presented on the followin pa -11- CITY OF DUBLIN BY FUNCTION 2005 OPERATING BUDGET - CITY OF DUBLIN FINANCIAL MANAGEMENT POLICIES The Cit will pa for all current expenditures with current revenues and fund balances. The Cit will avoid bud procedures that balance current expenditures at the expense of future y ears, such as postponin expenditures, underestimatin expenditures, overestimatin revenues, or utilizin short-term borrowin to balance the bud The bud will provide for ade maintenance and repair of capital assets and for their orderl replacement. The Cit will protect a g ainst catastrophic losses throu a combination of insurance and self-insurance funded pro The Cit will maintain a bud control s to help it ad here to the bud Financial repo-rts. which compare actual performance with the bud are available on-line for bud review b the departments/divisions. RESERVE POLICIES The Cit will appropriate $175,000 to a contin account in the General Fund to provide for non - recurrin and unanticipated expenditures. In 2005, the Cit will maintain 10% of the estimated revenues in the General Fund as reserves to address unforeseen contin or to be able to take advanta of opportunities that ma arise. CAPITAL IMPROVEMENT PROGRAM POLICIE; ® The Cit will develop a five- Capital Improvements Pro on an annual basis. The Cit will enact an annual capital improvement bud based on the multi- Capital Improvements Pro The Cit will coordinate development of the capital improvement bud with development of the operatin bud -13- PAJ !1 W#J a: a I 1 9 j fA • The Cit will confine lon borrowin to capital improvement pro When the Cit finances capital pro b issuin debt, it will repa the debt within a period not to exceed the expected useful life of the pro The Cit will evaluate issuin debt and pa financin to maintain flexibilit for the future. The Cit will continuall seek to maintain and improve our current bond ratin to minimize borrowin costs and to ensure that access to credit is preserved. 0 The Cit will follow a polic of full disclosure on financial reports and official statements. REVENUE PC �_J The Cit will estimate its annual revenues b a ' conservative, objective, and anal process. * Non-recurrin rc-A.,'� _-.nues will be used onl to fund non-recumin expenditures. The Cit will encoura a diversified and stable local econom to avoid excessive reliance on an one industr or business for income tax revenues. The Cit will update the Cost of Services Stud on an annual basis to calculate the costs -of providin services and consider such information when establishin user char PURCHASING POLICIES • Purchases will be made in accordance with federal, state, and municipal re • Purchases will be made in an impartial, economical, competitive, and efficient manner. Purchases will be made from the lowest priced and most responsive vendor. Q ualitative factors such as vendor reputation and financial condition will be considered, as well as price. -14- Basis of Accounting The Cit of Dublin, throu its. various departments and divisions, bud for, operatc--, L.D from, and/or administers man different t of primar and secondar funds. The Cit uses funds to report on its financial position and the results of its operations. Fund accountin is desi to demonstrate le compliance and to aid financial mana b se transactions related to certain g overnment functions or activities. A fund is a separate accountin entit with a self-balancin set of accounts. Funds are classified into three cate g ovemmental, proprietar and fiduciar Each cate in turn, is divided into separate "fund t Governmental funds are those throu which most g overnmental functions t are financed. The ac use and balances of the Cit expendable financial resources and the related liabilities (except those accounted for in the proprietar funds) are accounted for throu g overnmental funds. The followin are the Cit g overnmental fund t General Fund: The General Fund is the g eneral operatin fund of the Cit and is used to account for all financial resources except those re to be accounted for in another fund. The lar revenue source to the Cit g eneral fund is the local income tax. - 15- 2005 OPERATING BUDGET — CITY OF DUBLIA Special Revenue Funds: Special revenue funds are used to account for the proceeds of specific revenue sources ( other than expendable trusts or ma capital pro that are le restricted to expenditures for specified purposes. The Cit special revenue funds include the Street Maintenance and Repair Fund, into which the Cit share of g asoline taxes and motor vehicle re fees are deposited; the Recreation Fund, for user fees associated with the Cit numerous recreation pro and pro provided at the Dublin Communit Recreation Center and the Safet Fund, into which propert tax revenues earmarked for police services and contractual revenues for provision of dispatchin services to Washin Township are deposited. The Cit also has special revenue funds for operation of the Cit cemeteries, outdoor pools, and for other purposes. Debt Service Funds: Debt service funds are used to account for the accumulation of resources for, and the pa of, g eneral lon debt principal, interest and related costs. Included are funds for g eneral obli debt as well as funds g enerated b special assessments for debt issued to finance those specific projects. C Projects F Capital pro funds are used to account for financial resources to be used for the ac or construction of major capi1----.1-il facilities (other than those financed b proprietar funds and trust funds). Proprietar f ungi s are used to account for the Cit on activities, which are similar to those often found in the private sector, where the determination of net income is necessar or useful to sound financial administration. Goods or services from such activities can be provided either to outside parties (enterprise funds) or to other departments or a primaril within the g overnment (internal service funds The followin are the Cit proprietar fund t Enterprise Funds: 'Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises,where the intent is that the costs of providin g oods or services to the g eneral public on a continuin basis are financed or recovered primaril throu user char The Cit operates two enterprise funds: Water Fund. The Water Fund is an enterprise fund that accounts for activities associated with the Cit water suppl The Cit is connected to the Cit of Columbus water s which provides suppl purification and distribution services. The Cit is responsible for the construction and maintenance of the water lines. Revenues are derived from user char specificall surchar based on consumption and one-time initial tap-in fees. Expenses relate to the on maintenance of the s -16- Sewer Fund. The Sewer Fund is an enterprise fund that accounts for activities associated with the Cit sanitar sewers. The Cit is connected to the Cit of Columbus sanitar sewer s which provides sewa treatment services. The Cit is responsible for the construction and maintenance of the sanitar sewer lines. Revenues are derived from user char specificall surchar based on usa and one-time initial tap in fees. Expenses relate to the on maintenance of the s The Cit storm sewers and draina s are not included in the fund's activities, but are instead included in g overnmental activities. The other remainin enterprise fund is the Merchandisin Fund. It accounts for the purchase and sale of Dublin-branded retail merchandise, such as apparel and souvenir items. Fiduciar f un ds account for assets held b the Cit in a trustee capacit or as an a for individuals, private or other g overnmental units, and/or other funds. A funds are the onl fiduciar funds maintained b the Cit and include deposits and unclaimed monies held for individuals and private or hotel/motel taxes collected on behalf of the Dublin Convention and Visitor's Bureau buildin surchar sewer capacit char court assessments, revenue sharin and pa y roll withholdin held for other g overnmental units. -17- ZOOS OPERATING BUDGET — CITY OF DUBLIN rfflyffl@]�� Tax B u diet The Cit is re b state statute to adopt an annual appropriation cash basis tax bud All funds except a funds are le re to be bud utilizin encumbrance accountin Basis of Bufte Bud for all Cit fund t are prepared on a cash basis. This basis of bud means that revenues are recorded when received in cash and expenditures are recorded when encumbered or paid in cash. Appropriations Cit Council is re b Charter to adopt an appropriation ordinance p nor to the be of the ensuin fiscal y ear. The appropriation ordinance controls expenditures at the fund and function or major or unit level (the le level of control) and ma be amended or supplemented b Council durin the y ear as re Appropriations within an or unit ma be transferred within the same or unit with approval of the Cit Mana Unencumbered appropriations lapse at y ear-end and ma be reappropriated in the followin y ear's bud Encumbrances outsta at y ear-end are carried forward in the followin y ear. The prior y ear appropriations correspondin to these encumbrances are also carried forward as part of the bud authorit for the next y ear and are included in the revised bud amounts shown in the bud to actual comparisons. .nri, hrnnnPc The City establishes encumbrances by which purchase orders, contracts and other commitments are recorded to set aside a portion of the applicable appropriation. An encum reserves the available spending authority as a commitment for a future exp endi ture . Budgetary Controls The Annual Budget Process City Council has adopted an annual budget calendar. The calendar has established time frames for preparing, reviewing, and adopting the City's five - year capital improvements program and the annual operating budget. The calendar is a planning tool that provides consistency from year -to -year and ensures the budget documents are adopted in a timely manner. • General time frames established by annual budget calendar are as follows: Proposed operating budget completed by the end of October. -- City Council review during November. -- Adoption by year -end • Specific time frames for the 2005 Operating Budget: -� On -tine budgeting set -up was completed by end of July and information distributed to the departments /division via the budgeting software application in early August. Review training was completed in mid- August. 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W C� CD 0 D m a < x c cL CD - < `,� _O f ~ C CU {n .�.,, W d :D Ln O C E co 0 Lu �F RUC} n E U1 O IM c 2005 OPERATING BUDGET - CITY OF DUBLIN 2003 - 2005 SUMMARY OF ESTIMATED REVENUES AND EXPENDITURES GENERALFUND 2003 2004 2005 Actual Estimate Bud REVENUES: Income taxes 38,902,631 40 S 42,0787000 Hotel/motel taxes - - - Propert taxes 652 - - fnter, 2)026 21117,786 1,322,595 Special assessments - - - Char for services 349,845 323,500 301 Fines, licenses and permits 2,7669869 3,5295819 2,356,620 Investment income 655,914 575,500 679,000 Miscellaneous 588,139 228,800 187,000 TOTAL REVENUES 45 ,290 47,234,140 46,924,715 EXPENDITURES: Current: Securit of persons and propert 239,303 295,000 294,000 Public health services 150,271 1511)000 153,500 Leisure time activit 4,055,499 49790,715 51077,630 Communit environment 6,140,020 6,748,260 6,880,710 Basic utilit services 1,724,975 1,858,600 2,18 t 9 990 Transportation - - - General g overnment 15,384 16,948,986 18446,450 Capital outla 411 677,150 374,100 Debt service: Principal retirement - - Interest and fiscal char C) - - - TOTAL EXPENDITURES 28,106,013 31,469,711, 33,408,380 Excess (deficienc Of revenues over ( under ) expenditures, carried forward 17Y 184,899 15,764,429 131516,1335 OTHER FINANCING SOURCES (USES): Proceeds of bonds - - - Proceeds of notes - - - Other bond issuance proceeds - - - Proceeds of lon loan - - - Operatin transfers in 852 - - Operatin transfers out (15 ( 15 9 101,300) (22 Advances in 953 34,039 - Advances out (755,000) (48,000) ( 41 ,000 TOTAL OTHER FINANCING SOURCES (USES (14,787,362) (151,115,261) (22 Excess (deficienc of revenues and other financin sources over ( under ) expenditures and other financin uses 21,397,537 649,168 (9 Fund balances, Januar 1 20,507,267 22,904,804 23,5531972 Fund balances, December 31 $ 22,904,804 23 S 14,444,307 -23- 2005 OPERATING BUDGET - CITY OF DUBLIN 2003 - 2005 SUMMARY OF ESTIMATED REVENUES AND EXPENDITURES SP REVENUE FUNDS REVENUES: .income taxes Hotel /motel taxes Property tax es Intergovernmental Special assessments Charges for services Fines, licenses and permits Investment income Miscellaneous TOTAL REVENUES EXPENDITURES: Current: Security of persons and property Public health services Leisure time activity Community environment Basic utility services Transportation General government Capital outlay Debt service: Principal retirement Interest and fiscal charges TOTAL EXPENDITURES Excess (deficiency) of revenues over (under) expenditures, carried forward OTHER FINANCING SOURCES (USES): Proceeds of bonds Proceeds of notes Other bond issuance proceeds Proceeds of long -term loan Operating transfers in Operating transfers out Advances in Advances out TOTAL OTHER FINANCING SOURCES (USES) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances, January I Fund balances, December 31 $ 2003 2004 2005 Actual Estimate Budget 7 8 9,841,490 1447 1,450 1 593,451 584 586 1,583,421 1,713,580 1 4444,802 4 4,310 11 5,602 132 7700 125 72 69,800 5471 423,847 324 8,858,588 8 8 7 8,186,750 9,111,290 .88,246 110,030 125,750 7 8 9,841,490 31 ) 186,497. 3 3,687,400 4,321 4 241,000 382 368 302 19 20,849,065 23,309,750 (10,364,857) (11,859,436) (15,140,745) 10 12,000,000 I4,335,000 (172 (174,550) (176,100) 10,277 11 14 (87,627) (33,986) (981,845) 3,760 3,672,677 3,638 $ 3,672,677 $ 3,638,691 $ 2,656 -24- 2005 OPERATING BUDGET - CITY OF DUBLIN 2003 - 2005 SUMMARY OF ESTIMATED REVENUES AND EXPENDITURES DEBT SERVICE FUNDS RE VENUES : Income taxes Hotel /motel taxes Property taxes Intergovernmental Special assessments Charges for services Fines, licenses and permits Investment income Miscellaneous TOTAL REVEN :'ES EXPENDITURES: Current: Security of persons and prol Public health services .Leisure time aCU vity Community environment Basic utility services Transportation General government Capital outlay Debt service: Principal retirement Interest and fiscal charges TOTAL EXPENDITURES Excess (deficiency) of revenues over (under) expenditures, carried forward OTHER FINANCING SOURCES (USES): Proceeds of bonds Proceeds of notes Other bond issuance proceeds Proceeds of long -term loan Operating transfers in Operating transfers out Advances in Advances out TOTAL OTHER FINANCING SOURCES (USES) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances, January l Fund balances, December 31 2003 2004 2005 Actual Estimate Budget 7 71 > 842,682 7 156 144,514 142 3,827 2,340 1 125,289 127 125,500 38 26,055 26,715 323,857 300 296 4 4 4,796,010 3 3 3,096,880 7 71 > 842,682 7 (7,568,509) (7,542,505) (7,596,748) 7,610,745 7 7 3 920 - (3,000) (920) - 7 7 7,632,045 42 (262,448) 35,297 1,254,3 52 1,296,588 1,034,140 $ 1,296 $ 1 $ 1,069,437 -25- 2005 OPERATING BUDGET - CITY OF DUBLIN 2003 - 2005 SUMMARY OF ESTIMATED REVENUES AND EXPENDITURES CAPITAL PROJECTS FUNDS 2003 2004 2005 Actual Estimate Bud REVENUES: Income taxes 12,967,542 13 14,025,700 Hotel/motel taxes - - - Proper taxes 2,371,794 2 2 Inter 383,195 290.4522 250,500 Special assessments - - - Char for services - - - Fines, licenses and permits 17,754 500 1,000,000 Investment income 491,154 257,460 253,625 Miscellaneous - 350,238 - TOTAL REVENUES 16,231,439 16 17,907,225 EXPENDITURES: Current: Securit of persons and propert - - - Pub lic health serve s - - Leisure time activit - - Communit environment - - Basic utili� services - - Transportation - - General g overnment 37,008 23,500 25,000 Capital outla 14 24,235 19 Debt service: Principal retirement - - - Interest and fiscal char - TOTAL EXPENDITURES 14 24 19,055,600 Excess (deficienc Of revenues over (under) expenditures, carried forward 1,438,030 (7,461,786) (1, 148,375) OTHER FINANCING SOURCES (USES): Proceeds of bonds - 1,500,000 Proceeds of notes - - Other bond issuance proceeds - Proceeds of lon loan - - - Operatin transfers in 5,000,000 3,l 64,825 8 Operatin transfers out (7,242,878) (5 (5 Advances in 1 6,019,995 Advances out (5,061,848) (6,782,059) (2.4500 TOTAL OTHER FINANCING SOURCES (USES) (5,954 (1,243,803) 192,572 Excess (deficienc of revenues and other financin sources over (under) expenditures and other financin uses (4,516 (8,705 (955,803) Fund balances, Januar 1 15,822,004 11 305,308 2 Fund balances, December 31 11,305,308 $ 2,599,719 $ 1,643,916 -26- SUMMARY OF ESTIMATED REVENUES AND EXPENDITURES ENTERPRIS FUNDS OPERATING REVENUES: Intergovernmental Charges for services Permits and fees Other operating revenues TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Contractual services Materials and supplies Other operating expenses Capital outlay TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) NONOPERATING REVENUES (EXPENSES): Investment income Principal retirement Interest expense TOTAL NONOPERATING REVENUES (EXPENSES) INCOME BEFORE OPERATING TRANSFERS Operating transfers in Operating transfers out Operating advances out NET INCOME Fund balances, January 1 Fund balances, December 31 2003 2004 2005 Actual Estimate Budget 3,859 3,735 3 13,250 13,400 1,000 1,254 57 100 3,874,129 3,806,625 3,141,600 641,066 728,592 880,220 235 727,405 552,000 60,792 67 204,550 28 62 20,000 39 697 4,273,000 1 ,005,662 2,282,497 5,929,770 2 1,524,128 (2,788,170) 686 448 594 (969,366) (1,012,900) (1,057,900) (892,492) (847 (800,500) (I ,175,016) (1 (1 103,451 1 l 1,788 (4,051,710) 262,644 - - (262,644) - - - (2,997 - 1 (2 (4,051,710) 2202 24,375,652 21 $ 24,375,652 $ 21489 $ 17 -27- 2005 OPERATING BUDGET - CITY OF DUBLIN SUMMARY OF ESTIMATED REVENUES AND EXPENDITURES INTERNAL SERVICE FUNDS OPERATING REVENUES: Inter Char for services Permits and fees Other operatin revenues TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Contractual services Materials and supplies Other operatin expenses Capital outla TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) NONOPERATING REVENUES (EXPENSES): Investment income Principal retirement Interest expense TOTAL NON OPERATING REVENUES (EXPENSES) INCOME BEFORE OPERATING TRANSFERS Operatin transfers in Operatin transfers out Operatin advances out NET INCOME Fund balances, Januar I Fund balances, December 31 2003 2004 2005 Actual Estimate Bud S - 5,600 S 4 4 3,811,500 -28- 4, /:)6 I 3,746,609 4 3 3,7463609 4,452,000 3,839,900 887,756 306,451 (28,400) 42 32,093 30,700 42,361 32,093 30,700 930,117 338,544 2,300 930,117 338,544 2,300 -28- 2005 OPERATING BUDGET - CITY OF DUBLIN Projecting revenues is an important element in the preparation of an operating budget. The City's Annual Budget Calendar reflects that the projection of revenues is completed prior to receiving budget requests. Revenue projections and their level of growth should be used to evaluate the level of growth allowed for operating expenditures. As stated in our Capital Improvements Program (CIP), both City Council and the Administration recognize that controlling the rate of growth on the expenditure side will provide additional funding for capital improvements. As part of the Administration's budget philosophy, as reflected in the Financial Management Policies section of the budget document, we will continue to estimate annual revenues by a conservative, objective, and analytical process. It is better to underestimate revenues which result in an increase in our fund balances than to overestimate and have a shortfall. Our goal is to make reasonable revenue projections, especially for our key revenues such as income taxes, property taxes, intergovernmental revenues; and charges for services. The following information provides projections for the major revenue sources of the City for 2005. The information provides actual info ation for 2002 and 2003 estimates for 2004, and projections for 2005, 2006, and 2007. GENERAL F 11 ) ND Income Taxes ,(General_ Fund 2002 37,617,722 2003 38,902,631 2004 40 2005 42 2006 43 2007 44 The actual revenue and projections reflect 75% of the total income taxes collected. The remaining 25% is reflected in the Capital Improvements Tax Fund and by Ordinance can only be used for capital improvements. As we are all aware, income tax revenues are our largest revenue source. In 2005 income tax revenues are estimated to comprise 89.6% of our General Fund operating revenues and 74.5 of all operating revenues. Because of the importance of our income tax collections, we monitor income tax collections on a daily basis. Our 2004 income tax revenues are estimated to increase 4% over 2003 collections. This estimate is based on collections through October. In making current year estimates, we have relied on the Income Tax Receipt Summary Report, a report that compares the current _29_ 2005 OPERATING BUDGET - CITY CAP DUBLIN year collections by type to last year's collections by type, and an in -house spreadsheet indicating total collections by month, percentage of increase /decrease and each month's collection as a percentage of total collection for past years. Through October, income tax revenues were up approximately 4.0 %. Withholding income tax revenues, which generally comprise 80% of the City's total income tax revenues, are up 4.3% in 2004 over the same time period in 2003. The next few years' income tax revenue collections will depend on the speed of economic recovery nationally and locally. The City has aggressively pursued high -end commercial development which has resulted in several major corporate expansions and several corporate relocations to Dublin. In conjunction with our existing tax base, we are hopeful that our revenue projections are low and unanticipated revenue will be available for subsequent programming. The 2005, 2006, and 2007 projected rates of growth are consistent with projections utilized in the 2005-2009 CIP. Our projections reflect a % growth rate for 2005, a 3% growth rate for 2006, and a 3% growth rate in the year 2007. Inter overnmentai Revenues There are several. different revel toes that comprise intergovernmental revenues in the General Fund, The two most significant revenues are local government and estate taxes. Loe, Government 2002 1 2003 1,295, 199 2004 1,228,250 2005 1,25 8,495 2006 1 2007 1,20000 Local government is the State of Ohio's revenue sharing program, whereby local governmental entities share a portion of the State's sales tax, income tax, corporate franchise tax, and public utility excise tax. A portion of the funds are distributed directly from the State of Ohio to the City and a portion of the funds are distributed to the counties who, in turn, distribute to local governmental entities. The 2005 projection reflects a slight increase in this funding source. This projection is based on a confirmation of the 2005 distribution from Franklin County. The projections for 2006 and 2007 assume revenues slightly lower than the 2005 estimate, as this program is frequently targeted in State budget reduction discussions. -30- 2005 OPERATING BUDGET - CITY OF DUBLIN V c f n fn rir -a -sra v 2002 753,146 2003 649,634 2004 835,000 2005 251000 2006 25,000 2007 25,000 Estate taxes are a hi volatile revenue source. Despite recent State law chan increasin the amount of an estate that is exempt from taxation. this revenue could become more s i g nificant in the future as the Cit population I I ion a The conservative pro reflects the unpredictabilit of this revenue source. Licenses and Permits various licenses and permits are issued b the Cit with the vast m aj ont of which are related to development and bilildin activit with the Cit 2002 2 2003 2.295 2004 21819 2005 1 2006 11300,000 2007 1,300,000 The Cit has adopted a fee structure based on the cost of providin services. The intent of this method is to identif the benefactor of a service that is not a g eneral public service and char them a user fee based on the cost to provide the service. The total revenue collected for development and buildin activit fees is dependent upon the econom and can fluctuate si from y ear to y ear. SPECIAL REVENUE FUNDS Motor Vehicle License Taxes and Gasoline Taxes 2002 984,899 2003 1. 1 K 066 1 2004 1,507,100 2005 1 2006 1,480,000 2007 1 -31- F 6 MW These revenues can onl be used for the repair and maintenance of streets and state hi and are based on the number of motor vehicle license re The Cit receives 34% of the motor vehicle re fees char for vehicles re in one of our taxin districts. The g asoline taxes received b the Cit are based on the number of vehicles re in our taxin districts and the amount of state assessed g asoline taxes collected. The Ohio General Assembl approved increases in the g asoline tax of $0.02/ each y ear effective Jul I of 2003, 2004,and 2005, respectivel for a total increase of 0.06/ b Jul 1, 2005. In addition, the General Assembl redirected a total of $180 million per y ear in g asoline taxes to local g overnments be Jul 1, 2006. These chan will add an estimated $245,000 in 2004, $413,000 in 2005, $551 ,000 in 2006, and $600,000 in 2007 in g asoline tax revenues. Due to errors in distribution b the Ohio Bureau of Motor Vehicles, these revenues fluctuate based on the results of motor vehicle re audits performed b local j urisdictions. Rec Fees In 1996, the Dublin Communit Recreation Center (DCRC) was opened. When the rate structure was established for the DCRC, the intent was that operatin costs would be si covered b user fees collected. The rates established for other recr Ltional pro g ranunin g are based on a g oal of 50% cost recover DCRC Total Only Recreation 2002 2,4 10 3,174,211 2003 2,446 3,207,787 2004 2,314 3,201,940 2005 2,235,000 2,9921350 The revenues established for recreational pro have continued to recover at approximatel 50% of the cost. Phase I of the DCRC substantiall recovers operatin costs. Hotel/Motel Taxes 2002 174591403 2003 1,447,823 2004 1,450,000 2005 1,400,000 2006 1,400,000 2007 1 These amounts reflect 75% of the total hotel/motel taxes collected. The remainin 25% is recorded in the Dublin Convention and Visitor's Bureau Fund and distributed to the Bureau on a monthl basis. -32- The City, the Convention and visitor's Bureau, and administrators from the local hotels have worked to identify "slow times" as far as hotel vacancies and have tried to schedule events to maximize occupancy rates. They have worked with event organizers to coordinate schedules and promote events that result in overnight stays in the City. The 2005 projection reflects continuation of the reduction in occupancy resulting from national events and the current state of the economy. Also, due to the increase in the number of hotel rooms in the City as well the addition of rooms near but outside Dublin, the occupancy rate assumed has been reduced. The primary funding source for the Five -Year Capital Improvements Program (CIP) is the City's income tax revenue. Projecting income tax revenues for the five year period is a significant element in determining resources available for capital programming. 2002 12,5 39,240 2003 12 ? 5z' 'I. 2004 13 , 6A '005 14 2006 14, 446 2007 140705 The actual revenue and projections reflect 25% of the total income taxes collected. The remaining 75% is reflected in the General Fund and will comprise 74.5% of all operating revenues. Property Taxes 2002 a 2,154,971 2003 2,371 2004 2,412 2005 2,3 77,400 2006 2 2007 2,475 Beginning in 2001, the City's inside rnillage was allocated 100% to the Parkland Acquisition Fund resulting in no property tax revenue being credited to the General Fund. This reallocation has addressed a City council goal to identify a revenue source for the purpose of acquiring parkland, open space, and recreational facility sites. This will provide for the preservation of land and a mechanism to manage growth. -33- M Water and Sewer Surchar 2002 2 2003 2,215,353 2004 2,185,000 2005 2,27800 2006 2,55 8,000 2007 2,604,000 The user fees provide the fundin for on maintenance of the water and sewer s User fees have not been increased since 1996. The revenue pro for 2005-2007 are based on the current rate and a pro g rowth in users. W 'er and Sewer Tap Fees (Capad" Cha ry "-)002 1,706,724 2003 15632,365 2004 1,536 2005 852,500 2006 852 2007 7759000 We have experienced a hi rate of -revenue g rowth from capacit char because of hi than expected g rowth in residential taps issued. The estimates reflected assume the issuance of 300 in 2003, 2004, and 2005. The Administration has made tentative pro for revenues and expenses in the Water and Sewer Funds throu 2014 and 2018, respectivel The pro are revised annuall The Communit Plan update and the information available from the g eo g raphic information s ( GIS ) provides information on the availabilit of developable land, the t of development and the infrastructure needs based on the anticipated development. -34- 2005 OPERATING BUDGET -CITY OF DUBLIN REVENUE COMPARISONS -ALL FUNDS 2003 2004 2004 2005 Actual Budget Estimate Budget GENERAL FUND $46,245,575 $44,626,282 $47,268,179 $46,924,715 SPECIAL REVENUE FUNDS Street Maintenance and Repair 3,193,986 3,381.450 2,919,585 3,265,130 State Highway Improvements 91,075 91,695 114,385 102,500 Cemetery 75,084 148,675 64,395 151 Recreation 5,457,787 6,724,200 5,701,940 6,592,350 Safety 7 8,912,800 8,884,585 8,890,850 Swimming Pool 383,685 986,050 602,121 976,125 Permissive Tax 131,129 1 06,050 106,275 106,275 Hotel /Motel Tax 2 1 2,548,640 2,081,750 Enforcement and Education 3,401 2,880 2,730 2,880 Law Enforcement Trust 90,756 2 3,270 1,075 Mandatory Drug Fine 54 50 53 50 Mayor's Court Computer 32,817 18,750 41,650 26,750 Accrued Leave Reserves 0 0 0 306,660 DEBT SERVICE FUNDS General Obligation Bond Retirement 7,664,282 7,793,224 7,312,786 7,662,372 Special Assessment Bond Retirement 20,197 15,885 16,537 15 1992 Special Assessment Bond Retirement 120,847 118,315 121 120,815 2001 Special Assessment Bond Retirement 132,276 130 130,645 129,700 CAPITAL PROJECTS FUNDS Capital Improvements Tax 19,315,724 19 21 5,058 23,506,900 Park Development 3,265,715 2,604,989 5,726,976 2,650,325 Golf Course Roadway 0 0 0 0 Community Recreation Center 1,529 0 0 0 Woerner- Temple TIF 15,921 15,000 15,930 15,500 Ruscilli TIF 494 494,000 490,800 198 Pizzuti TIF 205,646 205,000 205,500 205,500 Applied Innovation TIF 0 0 0 0 Transportation Improvement 55 0 3,420 2,310 Thomas /Kohler TIF 982,358 350,000 413,200 405,600 Metatec TIF 0 0 0 0 McKitrick TIF 1,500,864 1,529,000 1,478,000 1 Public Works Commission 412,111 0 47,140 0 Duke Realty Investment TIF 91 91445 94,000 94,000 Perimeter Center TIF 649,649 650,000 224,000 224 Rings Road TIF 323,725 323,785 323 323,800 Scioto Bridge Construction 0 0 0 0 Avery - Muirfield Interchange 1 0 0 0 Emerald Parkway Overpass 438 0 0 0 Perimeter West TIF 324 325,000 330,900 323 Upper Metro Place TIF 205,468 195 198,300 198,300 Rings /Frantz TIF 876,194 270,000 400,000 390,000 Arts Facility Renovation 15 0 0 0 Service Complex Construction 0 0 0 0 Historic Dublin Parking TIF 2,466 2,220 2,400 2,400 Ballantrae Park 0 0 0 0 Swimming Pool Construction 4,944,995 3,500,000 2,950,000 0 Clean Ohio Grant Fund 189,726 0 3,483 1,358 12/13/2004 Fil ename :nlfaljan105budgetlrevcomp5A -35- 2005 OPERATING BUDGET-CITY ®F DUBLIN REVENUE COMPARISONS-ALL FUN ®S ENTERPRISE FUNDS Water Golf Course Water Sewer Goif Course Sewer Merchandisin Upper Scioto West Branch Interceptor INTERNAL SERVICE FUNDS Emplo Benefits Self-insurance Worker's Compensation TRUST AN® AGENCY FUNDS 2,115,044 2003 Actual 1 11 N 2004 Bud et 2004 Estimate 2005 Budget Emerald Pkw Phase 5 TIF 1 NINE 258,500 725,000 985,000 900,000 Emerald Pkw Phase 8 TIF 9,500 0 62,000 25,000 Perimeter Loop TIF 0 0 21,113 21,000 Tartan West TIF Fund 0 0 5,731,300 1,2502000 Shamrock Blvd. TIF Fund 0 0 282,000 1,750,000 ENTERPRISE FUNDS Water Golf Course Water Sewer Goif Course Sewer Merchandisin Upper Scioto West Branch Interceptor INTERNAL SERVICE FUNDS Emplo Benefits Self-insurance Worker's Compensation TRUST AN® AGENCY FUNDS 2,115,044 1,601,240 1,884,200 1,583,900 0 0 0 0 2,695,140 2,271,924 2,353,465 2,142,200 0 0 0 0 13,431 10,335 17,120 10,360 0 0 0 0 4,439,400 4,426,500 4,632,516 3,644,600 237,326 225,600 158,028 197,600 54,339 36,100 60,760 33,600 482,607 460,000 470,000 467,000 2,040,212 1,650,000 1,550,561 1,730,500 119,697,364 116,849,799 128,709,932 121,092,560 (31,442,442 ( 29,409,360) (35,009,495 ( 32,783,045) 88,254,922 87,440,439 93,100,437 88,309,515 0 0 0 0 $88,254,922 $87,440,439 $93,100,437 $88,309,515 12/13/2004 Filename-n\fa\jan\05bud -36- INTERGOVERNMENTAL REVENUE Homestead /Rollback 0 0 0 0 Personal Propert Reimbursement 8,643 8,600 8,600 8,600 Local Government 17295,199 1,133,250 1,228,250 1,258,495 Estate Taxes 649,634 25,000 835,000 25,000 Ci Taxes 767 500 700 500 Li and Beer Permits 44,078 30,000 41,636 30,000 Grants-State & Federal 28,541 0 3,600 0 CHARGES FOR SERVICES General Fees and Char 8,892 1,940 23,500 1,500 Sale of Fuel 340,953 276,000 300,000 300,000 FINES,LICENSES AND PERMITS Fines and Forfeitures 471,649 300,000 710,000 600,000 Licenses and Permits 2,2951220 1,638,446 2,819,81,9 1,756,620 OTHER REVENUES Interest Income 655,914 690,000 575,500 679,000 Other 588,139 192,100 228,800 187,000 NONOPERATING REVENUE Transfers/Advances 954,663 34,446 34,039 0 TOTAL GENERAL FUND REVENUE $46,245,575 $44,626,282 $47,268,179 $46,924,715 12/13/04 Filename: n\fa\jan\05bud -37- 2005 OPERATING BUDGET -CITE' OF DUBLIN RECAP OF 2005 REQUESTS Total Budget Total Budget Total Budget By Fund By Fund Tye Total GENERAL FUND City Council /Boards & Commissions City Manager Miscellaneous Human Resources Community Relations Legal Finance Office of the Director Procurement Transfers /Advances Miscellaneous Accounting & Auditing Taxation Public Services Office of the Director Solid Waste Management Fleet Maintenance Engineering Miscellaneous Building Standards Land Use/ Long Range Planning Parks and Recreation Parks Economic Development Office of the Director Administrative Services Office of the Director Information Technology Court Services Records Management Facilities Management SPECIAL REVENUE FUNDS $562,990 638,197 526,320 1,606,280 976,580 1,458,000 471 218,110 22, 626 000 336 584,985 2,317,970 413,235 2,181, 990 1,658,650 2,861,200 304,000 1,376 2, 369, 952 366 2 487,670 171,400 2,042,399 $56,034,380 $56,034,380 Street Maintenance and Repair Fund Streets & Utilities 2,758,530 Engineering 835,600 3594 State Highway Improvements Fund Streets & Utilities 85 Engineering 28 113,270 Cemetery Fund Cemetery 142,350 142,350 Recreation Fund Recreation 1 Community Recreation Center 3,332,800 Community Recreation Center - Facilities 1,434,620 6,529,150 Safety Fund Police 9,133,590 9,133,590 Swimming Pool Fund Dublin Municipal Pools 918,360 918,360 Permissive Tax Fund 0 0 12/13/04 Filename :nlfa11an105budgetlregcap05 (Continued) -39- SPECIAL REVENUE FUNDS (Continued) Hotel /Motel Tax Fund Community Relations Taxation Education and Enforcement Fund Police Law Enforcement Trust Fund Police Mayor's Court Computer Fund Court Services Accrued Leave Reserve Fund Finance DEBT SERV FUNDS General Obli Debt Service Fund Special Assessment Bond Retirement Fund 1992 Special Assessment B• d Retirement 2001 E-3pecial Assessment PR OJECTS F 1.961.400 2,774,500 3,000 Parkland Acquisition Fund 3,000 27,000 Water Fund 27,000 19,500 512,140 Facilities 19,500 231,000 380 Engineering 231,000 Sewer Fund 23,485,850 Streets & Utilities 7,631,190 Accounting and Auditing 6,110 Engineering 126465 Capital Improvements Tax Fund Parkland Acquisition Fund ENTERPRISE FUNDS Water Fund Streets & Utilities 512,140 Facilities 20,040 Accounting and Auditing 380 Engineering 2,922 Sewer Fund Streets & Utilities 997,890 Accounting and Auditing 1,477,500 Engineering 1,467,120 Merchandising Fund Community Relations INTERNAL SERVICE FUNDS Employee Benefits Self - insurance Fund Workers' Comp. Self- Insurance Fund TRUST AND AGENCY FUNDS Income Tax Revenue Sharing Fund Agency Fund Convention & Visitors' Bureau Fund R ECAP: Total Amount Budgeted $128,396,218 Project funds carried forward 5,365,705 Less: Transfers (32,783,045) Total Expenditures $100,978,878 12/13/04 File name: nlfaljan105budgetlregcap05 -40- 1_ 27,113,028 3,835,560 3,942,510 7,788,170 3,654,400 185,500 3,839,900 950,000 825,000 467,000 2,242,000 $128,396,218 4 D14V Char for U Inter 5% Other Taxes 4% Income Taxes 77% 2005 General Operatin Expenditure b T I Capital Outla Other 1% Expenses 40% Salaries 43% Benefits 16% Fines/Licenses/ Permits Other Revenue 4% 3% -41- STAFFING COMPARISON BY FUNCTION FULL-TIME EMPLOYEES 2002 2003 2004 2005 A .. LL_ __:__ -1 A . .LL_ __:__ -1 A . A.L_ - _:__ A A . .1L. - _:__ General Government 82 82 Communit Environment 72 72 Basic Utilit Services 11 11 Leisure Time Activities 85 86 Securit of Persons & Propert 88 91 Public Health Services 1 1 Transportation 34 34 TOTALS 373 377 87 77 11 89 93 1 30 91 76 11 88 92 1 31 390 Staffin b Function Transpor.'ation Oublic Healt� Services General Government Securit of Persons & Propert Leisure Time Activities Communit Environment -42- FULL -TIME STAFFING NOTES: (1) The 2005 reorganization will shift the Volunteer Administrator and Administrative Assistant to Administrative Services, and will add the Training /Accreditation Coordinator formerly in the Director of Service's Office. (2) The 2005 reorganization separates Accounting and Auditing from the Office of the Director; no net increase in personnel results. (3) The 2005 reorganization eliminates this Office, transferring the staff positions to Public Service, Administrative Services, Building Standards, and Land Use and Long Range Planning, respectively. (4) As indicated above, the Accreditation /Training Coordinator is now part of the Office of the City Manager. (5) The street and traffic sign fabrication crew (6 positions) moved to Engineering; a maintenance worker was added. (6) Additions include an Assistant Engineering Director and a Development Project Coordinator who will move from Building Standards into a Civil Engineer position. (7) As indicated previously, a Clerical Specialist was added from the former Office of the Development Director, and a Development Project Coordinator moved to Engineering. Also moved was a Software Analyst, to Information Technology. (8) Formerly the Division of Planning; added is an Architectural Compliance Officer and a Clerical Specialist formerly in the Office of the Director of Development. (9) The position of Nature Education Coordinator was added. (10) The 2005 reorganization created this unit, including the new Director position and positions moved from the Offices of the City Manager and the Director of Development. (11) A crew leader position was added. (12) Two custodial positions were eliminated. (13) Added is a civilian bureau commander; reductions represent two police officers previously to be funded by Washington Township. -43- 2002 2003 2004 2005 See Work Unit Authorization Authorized Authorized Authorized Note City Council 3 3 3 3 Office of the City Manager 6 6 6 5 (1) Human Resources 10 10 9 9 Community Relations 7 7 8 8 Special Events 3 3 3 3 Finance/ Office of the Director 11 11 11 5 (2) Procurement 0 0 1 1 Accounting and Auditing 0 0 0 6 (2) Taxation 5 5 5 5 Office of Director of Development 4 4 4 0 (3)° Public Service/ Office of Director 3 4 4 3 (4) Solid Waste Management 0 0 4 4 Streets and Utilities 34 34 30 25 (5) Water Maintenance 1 1 2 2 Sewer Maintenance 10 10 9 9 Fleet (formerly Vehicle) Maintenance 7 7 7 7 Engineering 28 27 28 30 (6) Traffic Maintenance/Transportation Signage 0 0 0 6 (5) Building Standards 14 14 15 14 (7) Land Use and Long Range Planning 22 23 23 25 (8) Parks and Recreation /Parks (formerly Grounds) 42 43 44 45 (9) Cemetery Maintenance 1 1 1 1 Recreation Services 6 . 6 6 6 Community Recreation Center 16 16 18 18 Economic Development 4 4 3 3 Administrative Services 0 0 0 4 (10) Information Technology 11 11 11 12 (7) Court Services /Records Management 7 7 7 7 Facilities Management 15 15 15 16 (11) Community Recreation Center - Facilities 18 18 18 16 (12) Police 88 91 93 92 (13) TOTALS 376 381 388 390 NOTES: (1) The 2005 reorganization will shift the Volunteer Administrator and Administrative Assistant to Administrative Services, and will add the Training /Accreditation Coordinator formerly in the Director of Service's Office. (2) The 2005 reorganization separates Accounting and Auditing from the Office of the Director; no net increase in personnel results. (3) The 2005 reorganization eliminates this Office, transferring the staff positions to Public Service, Administrative Services, Building Standards, and Land Use and Long Range Planning, respectively. (4) As indicated above, the Accreditation /Training Coordinator is now part of the Office of the City Manager. (5) The street and traffic sign fabrication crew (6 positions) moved to Engineering; a maintenance worker was added. (6) Additions include an Assistant Engineering Director and a Development Project Coordinator who will move from Building Standards into a Civil Engineer position. (7) As indicated previously, a Clerical Specialist was added from the former Office of the Development Director, and a Development Project Coordinator moved to Engineering. Also moved was a Software Analyst, to Information Technology. (8) Formerly the Division of Planning; added is an Architectural Compliance Officer and a Clerical Specialist formerly in the Office of the Director of Development. (9) The position of Nature Education Coordinator was added. (10) The 2005 reorganization created this unit, including the new Director position and positions moved from the Offices of the City Manager and the Director of Development. (11) A crew leader position was added. (12) Two custodial positions were eliminated. (13) Added is a civilian bureau commander; reductions represent two police officers previously to be funded by Washington Township. -43- 2005 OPERATING BUDGET -- CITY OF DUBLIN DEBT ADMINISTRATION Dublin's infrastructure needs are met through a five -year Capital Improvements Program (CIP); currently, the 2005 -2009 CIP programs $107.1 million in major capital improvements. Several capital projects over the past few years have been funded utilizing proceeds from long -term debt. The City's CIP document provides a summary of additional infrastructure needs anticipated to be funded with long -term debt. By policy, fifteen percent of income tax revenues are allocated for debt service. Annual debt service for income tax funded projects totals 9.51% of 2005 projected income tax revenues. The City has no plans to issue additional debt in 2005 at this time. Net Bonded Debt per Capita $1,400.00 $1,200.00 $1,000.00 - $800.00 a $400.00 a $200.00 y , $0.00 ,r E3 Net Banded Debt per Capita �� j � ' , �o {� � 0 00 00R `9C X0 0 00 0 00 1�) �Ou3 i I As of December 31, 2004, the City will have $84.7 million in long -term debt outstanding. Of the total, $2.6 million will be retired using revenues generated by the City's water system operations, $15.1 million will be retired using revenues generated by the City's sewer system operations, $2.4 million will be retired through the collection of special assessments, $4.3 million retired- using property tax revenues, $1.8 million retired using hotel /motel tax revenues, and $15.1 million retired using service payments in lieu of taxes. The remaining $43.4 million, or about 51 %, will be retired with income tax revenue. In 1998, the City entered into an agreement with the City of Columbus to cost -share in the I- 270 /Sawmill Road Single Point Urban Interchange roadway improvement project. The City's original commitment of $1,200,000 and associated interest will be retired over ten years. Funding for this commitment ($141,480) is included in the 2005 Operating Budget within the General Obligation Debt Fund. Under current state statutes, the City's general obligation debt issuances are subject to a legal limitation based on the total assessed value of real and personal property. Total general obligation debt of the City, exclusive of certain exempt debt, shall never exceed 10.5 % of the total assessed valuation. The unvoted general obligation debt of the City cannot exceed 5.5% of the total assessed valuation. At December 31, 2003, the City had a legal debt margin for total debt of $130,874,200 and a legal debt margin for unvoted debt of $83,255,391. -44- 2005 OPERATING BUDGET — CITY OF DUBLIN Assessed Valuation Compared to Net GO Debt $2,000,000,000 $50,000,000 $1,500,000,000 $40,000,000 $30,000,000 $1,000,000,000 $20,000,000 $500,000,000 $10,000,000 $0 $0 Assessed 79 '9 7 9 7 k99 -,�-) 1 � 0 1 0 � vlue �9v 9 6 6 '9 79 0 ,> ig 0 6, 0 7 P t--J 4-- N Bonded Debt When bonds were last issued in 200 the Cit received a "AAA" ratin from Fitch Ratin In Ma 2004, Mood Investors Service up the Cit ratin from the pre "Aal with a positive outlo to "Aaa", after completin a review that evaluated the Cit existin financial condition, current developments and trends, and prospects for g rowth. Both are the respective a hi ratin available, and enable the Cit debt to be issued at lower interest rates, resultin in substantial reductions in future debt service pa The Cit diverse and g rowin g economic base, stron re and local economies, the Cit histor of operatin surpluses and the continued use - of that surplus to fund capital pro and the Cit continued lon plannin efforts will help maintain hi credit ratin Althou no new bonds were issued in 2004, the Cit entered into two loan a in April 2004, throu the Ohio Municipal Lea ( ®ML) Pooled Financin Pro Throu this pro the Cit borrowed $2,986,000 to fund the construction of the Dublin Communit Swimmin Pool 'South, and $1,518,000 for the purchase of public parkland, from the Columbus Re Port Auth These loans are backed b the full faith and credit of the Cit and mature in 2025 and 2009, respectivel Also in 2004, the Cit refinanced term bonds issued in 2000 for various capital projects. Bonds were issued to refund a portion of the Cit outstandin unlimited (voted) and limited (unvoted) debt issued for such purposes as ac of parkland and brid and roadwa construction. This refinancin will save the Cit approximatel $323,000 over the next twelve y ears. ME 2005 Budget - City of Dublin Debt Service Schedule t Supported by income tax revenue. 1 Supported by Water Fund revenues. 2 Supported by Sewer Fund revenues. NOTES: The following are the City's current non -city issued forms of long -term financing . OWDA - Ohio Water Development Authority SIB - Ohio Department of Transportation State Infrastructure Bank City of Columbus - Cost - sharing agreement over a 10 -year period OPWC - Ohio Public Works Commission Loan Fund -46- Date 2005 Of Interest Original O/S Principal Interest _ Issue Rate Amount Principal Payment Payment Unvoted Bonds (G.O.) (unless otherwise noted) #1 Sewer 11 -01 -75 7.75% $ 200,000 $ 10,000 $ 5,000 $ 775 Glick Road Improvement 11 -01 -85 6.875% 200,000 20.000 10,000 1,775 ' Frantz Road Blvd. 11 -01 -85 8.875% 590,000 60,000 30,000 5,325 1 Avery Road Waterline 11 -01 -85 8.875% 383,000 40,000 20,000 3,550 ' Municipal Building Expansion 11 -01 -85 8.875% 800,000 80,000 40,000 7,100 Water Tower Construction 12 -01 -90 4.15% 2,200,000 895,930 136,862 37,098 Swimming Pool Construction 12 -01 -90 4.15% 1,200,000 479,094 73.186 19,838 Y Water System Improvements 12 -01 -90 4.15% 1,550,000 627,964 95.928 26,002 Frantz Road Improvements 12 -01 -90 4.15% 455,000 205,712 31,425 8,518 Service Complex 12 -01 -90 4.15% 2,400,000 977,133 149,267 40,460 Sanitary Sewer Improvements 12 -01 -90 4.15% 1,800,000 709,166 108,332 29,364 1 Rings /Blazer Water Tower 10 -15 -94 6.14% 4.100,000 2,595,000 195,000 162.258 2 Upper Scioto West Branch (OWDA Loan) 01 -01 -99 4.35% 19,716,717 15,028,431 842,826 634,511 * Avery- Muirfield Interchange (SIB Loan) 09 -01 -99 5.17% 8,316,788 7,315,966 335,019 289,323 Rings Road Improvements(TIF) 12 -01 -00 5.22% 3,535,000 3,085.000 130,000 160,820 Arts Facility Acquisition 12 -01 -00 5.22% 1,360,000 1,185,000 50,000 61,708 Arts Facility Renovation 12 -01 -00 5.22% 755,000 660,000 30,000 34,393 Perimeter Drive Extension(TIF) 12 -01 -00 5.22% 3.940,000 3,435,000 145,000 178,958 Emerald Parkway -Phase 7A(TIF) 12 -01 -00 5.22% 2,020,000 1,760,000 75,000 91,775 * Service Complex 12 -01 -01 4.44% 3,675,000 3,265,000 140,000 138,279 Sawmill Interchange (SPUI - City of Columbus) 10 -01 -99 4.50% 1,200,000 480,000 120,000 21,480 Parkland Acq - Riverside /Hard (OMB Pool) 04 -14 -04 2.67% 1,518,000 1,518,000 248,000 30,446 Municipal Pool South (OMB Loan) 04 -14 -04 4.30% 2,986,000 2,986,000 88,000 115,166 Aryshire Drive Culvert Replacement (OPWC Loan) 07 -01 -04 0.00% 279,748 265,761 27,975 - 47,684,156 3,126,820 2,098,919 Unvoted Special Assessment Bonds Shier -Rings Waterline 09 -01 -87 7.375% 95,623 15,000 5,000 1,106 Dublin Village Center Lighting 10 -01 -92 5.51% 165,000 45.000 15,000 2,655 Bailantrae 12 -01 -01 4.44% 1, 700,000 1,510,000 65,000 64,096 1,570,000 85,000 67,858 toted Bonds (G.O.) #1 Sewer (05- 07 -68) 12 -01 -74 7125% 100.000 3,000 3,000 214 #2 Sewer (11- 02 -76) 07 -01 -79 6.50% 225,000 45,000 10,000 2,925 Coffman Road Extension 12 -01 -90 4.14% 315,000 133,182 20,788 5,708 * Municipal Facility(Land) 12 -01 -90 4.14% 890,000 355,152 55,435 15,221 N.E. Quadrant Parkland 12 -01 -90 4.14% 1.225,000 472,666 73,777 20,257 Dublin Justice Center 10 -01 -92 4.23% 4,100,000 1,830,000 270,000 79,635 Community Recreation Center 02 -01 -96 4.53% 6,615,000 2,990,000 505,000 141,405 Metatec TIF 02 -01 -96 4.27% 690,000 150,000 75,000 6,825 * Recreation Center expansion 10 -15 -98 4.66% 3,998,000 3,123,000 165,000 146,488 Emerald Parkway Bridge 10 -15 -98 4.62% 7,518,000 5,747,000 335,000 269,920 Emerald Parkway -Phase t(TIF) 10 -15 -98 4.01% 1,403,000 520,000 165,000 22,518 Emerald Parkway -Phase 2(TIF) 10 -15-98 4.56% 7,874,000 6,114,000 435,000 287,529 Woerner - Temple Road 12 -01 -00 5.20% 5,555,000 4,780,000 220,000 250,183 Emerald Parkway Overpass -Phase 7 12 -01 -00 5.20% 6,565,000 5,650,000 265,000 295,630 Coffman Park Expansion 12 -01 -00 5.22% 3,135,000 2,735,000 115,000 142,623 34,648,000 2,713,000 1,687,079 Voted Special Assessment Bonds ° Tuller Road 10 -15 -94 6.14% 1,185,000 780,000 60,000 48,780 780,000 60,000 48,780 Total Debt Payments $ 84,682,156 $ 5,984,820 $ 3,902,636 t Supported by income tax revenue. 1 Supported by Water Fund revenues. 2 Supported by Sewer Fund revenues. NOTES: The following are the City's current non -city issued forms of long -term financing . OWDA - Ohio Water Development Authority SIB - Ohio Department of Transportation State Infrastructure Bank City of Columbus - Cost - sharing agreement over a 10 -year period OPWC - Ohio Public Works Commission Loan Fund -46- Cit Council STATEMENT OF FUNCTIONS: The le powers of the Cit as provided b the Revised Charter of the Cit of Dublin and the Constitution of the State of Ohio, are vested in the Cit Council. The Cit Council consists of seven members elected for terms of four y ears each. All members of Cit Council must be residents of Dublin at the time of their nomination and throu their term of office. Cit Council officers consist of the Ma and the Vice-Ma The Ma is the ceremonial head of the Cit and presides over all Cit Council meetin The Vice-Ma performs these duties in the absence of the Ma Cit Council meetin are g enerall y held on the first and this Monda of each month. Cit Council's responsibilities include reviewin deliberatin and passin le as prescribed b the Revised Charter and the laws of the State of Ohio applicable to municipalities. Cit Council establishes lon policies for the Cit A Clerk of Council is appointed b the Cit Council and serves at its pleasure. The Clerk of Council keeps an accurate and complete j ournal of the proceedin of Cit Council and performs such other duties as the Cit Council re Ma I Vice-Ma I Council Member 5 5 Clerk of Council I I Deput Clerk of Council I I Clerical Specialist 11 1 1 10 10 NOTES AND ADJUSTMENTS: A portion of the salaries for the Ma and Vice Ma are allocated to the Court Services Bud Council -49- 12/13/04 K-Ins General Fund 2004 Cit Council 2003 2004 Revised 2004 2005 Le Affairs Actual Bud Bud Estimate Bud 101-1510 Personal Services 2110 Salaries & Wa $215)772 $2201000 $220 $2207000 $246 2111 Overtime Wa 5)469 7,500 7,500 7)500 77500 2112 Other Wa 0 500 500 0 500 2120 Emplo Benefits 150,644 150Y500 150,500 135,000 120,610 25,100 371,885 3785 500 378,500 362,500 375,500 Other Expenses 2201 Conferences/Milea 59516 30 30,000 155000 30,000 2211 Mi!etin Expenses 1,543 31500 39516 21000 3,500 2212 Lon 7-rate Plannin 9,424 15,000 159000 10,000 159000 2240 Ceremonial Functions 182449 25,100 307252 205000 257100 2320 Communications 3,941 5,2 00 57200 5, 200 49350 2330 Rents/Leases 79009 97900 93900 7,100 153050 2349 Other Professional Services 8,188 123000 13,080 10,000 12,000 2351 Maintenance of E 1 ,213 2,000 2,000 1,500 5,920 2370 Advertisin 20,179 20,000 21,677 20,000 20,000 2391 Memberships & Subscriptions 4,693 5,200 5,380 5,200 5,200 2410 Office Supplies 6,658 10,000 11,384 10,000 7,200 86,813 137,900 1473389 106,000 143,320 Capital Outla 2520 E & Furniture 9,558 6,000 6)410 6,000 6,000 TOTALS $4687256 $5227400 $5327299 $474)500 $5247820 -50- F 11111111 111111111�11111 III I F MK q =1 A11111 ME General Fund 2004 Cit Council 2003 2004 Revised 2004 2005 Boards & Commissions Actual Bud Bud Estimate Bud 101-1520 Personal Services 2110 Salaries & Wa 81300 81400 81400 81400 8,400 2120 Emplo Benefits 1,218 1,300 1 ,300 1,300 1,270 9,518 9,700 9,700 9,700 9,670 Other Expenses 2201 Conferences/ Milea 9,105 25,000 25,000 10,000 25,000 2211 Meetin Expenses 243 27500 21500 1,500 2,500 2391 Memberships & Subscriptions 469 1,000 13000 500 1,000 91817 28,500 28,500 127000 28, 500 TOTALS V $38,200 $38Y200 T01 9700 $383170 -51- Cit Council Boards and Commissions 0 BUDGET SUMMARY: • 101-1510 0 101-1520 • Account 2110 provides fundin for the salaries/wa of Plannin and Zonin Commission members and the Council representative to the Plannin and Zonin Commission. Account 2201 provides fundin for g eneral travel and trainin for board and commission members in accordance with the g uidelines established b Cit Council. In addition, Plannin and Zonin Commission members are allocated up to $2,500 per y ear for relevant trainin Account 2211 provides fundin for expenses related to meetin sponsored b various Cit boards, Commissions, committees, and task forces. Council -52- 12/13/04 Office of the City Manager STATEMENT OF FUNCTIONS: The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Manager's primary responsibilities include. directing and supervising the administration of all departments and functions of the City; attending all Council meetings; ensuring that all laws, Revised Charter provisions, and ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital improvement program; publishing an annual report of the financial and administrative activities of the City; and executing, on behalf of the City, all contracts and agreements. Inaddition to the duties and responsibilities as City Manager, the City Manager acts as the Director of Public Safety and will continue to do so until which time the creation of that position is warranted. OBJECTIVES AND ACTIVITIES To implement goals established by City Council. • To provide leadership and direction for Staff. • To be responsive to needs of the community and to advise citizenry regarding the structure and activities of the City organization. • To facilitate citizen involvement and requests for service. PERSONNEL DATA POSITION TITLE City Manager Assistant City Manager Executive Assistant Volunteer Administrator Administrative Assistant Clerical Specialist I Intern Seasonal Clerical Training /Accreditation Coordinator TOTAL 2004 2005 CURRENT NUMBER ADOPTED 1 0 1 0 1 1 2 1 0 0 0 I 8 6 NOTES AND ADJUSTMENTS Due to citywide reorganization, several positions formerly included within the Office of the City Manager now are budgeted within other City functions, including the Volunteer Administrator, Administrative Assistant, which was upgraded from a Clerical Specialist II position during 2004, one intern and two seasonal clerical positions. The Training /Accreditation. Coordinator position has moved from the Office of the Public Service Director to the City Manager's Office. C it -53- 162113 /04 General Fund 2004 City Manager 2003 2004 Revised 2004 2005 Office of CitX Manager Actual Budaet Budget Estimate Budget 101 -1110 Personal Services 2110 Salaries & Wa $4157903 $416,150 $4163150 $420,000 $401,833 2111 Overtime Wages 14 59000 51000 57000 1.09600 2211 Other Wages 2 901 17,900 129000 10,950 2119 Performance Bonuses 207088 11i 15,000 107000 15,000 2120 Emp B enefits I i I U _M 1 437550 1437550 1437000 1367114 2140 Uniforms & Clothin 0 400 400 . 200 0 2349 Other Professional Services 5967990 5989000 5987000 5907200 57 Other Expenses 2201 Conferences/Mileage 12 11 11 1900 10 ' 2210 Reimbursable Business Expense 609 1 ` ,5 0 1 $ 50 2211 Meeting Expenses 2 61 9 500 2 500 1 1 2230 Staff Goal Setting 27342 10 16,000 10 15 2320 Communications 5 4 4 6 1 2330 Rents and Leases 815 1 1 500 1 2349 Other Professional Services 5 6 7 6 19,000 2351 Maintenance of Equipment 722 1 1 1,000 1 2380 Printing and Reproduction 4 11 11,800 5,000 2 2390 Misc. contractual Services 1 3 3 1 3 2391 Memberships & Subscriptions 6 7 7 7,000 6 2410 office Supplies 3,384 4 4 4 2 2420 operating Supplies 99 500 500 300 1,000 2440 Small Tools & Minor Equipment 376 500 500 300 500 2812 Special Projects/Programs 33,087 22,350 25 17,000 0 79,427 88 98 76 61,700 Capital Outlay 2520 Equipment & Office Furniture 0 2 4 3 7 000 2 TOTALS $ 676 Y 417 $6 $701 $6 $638 Office of the Cit Mana BUDGET SUMMARY: • Account 2110 reflects contract provisions for the Cit Mana and fundin for other staffin within the Office of the Cit Mana • Account 2112 provides fundin for one Intern positions. • Account 2119 provides fundin for directors whose salaries are at the maximum of their established pa ran and who, in the j ud g ement of the Cit Mana meet established performance standards/obj ectives . • Account 2210 includes reimbursable business expenses for the Cit Mana as specified b contract. • Account 2211 includes fundin for meetin sponsored b the Cit This ma include food, bevera and associated supplies. Account 2230 funds staff development for the Cit mana team. 0 Account 2320 is for char associated with providin the Cit Mana Assistant Cit Mana and Executive Assistant with cellular phones, and local and lon distance telephone char for the office. 0 Account 2349 provides an allocation for professional services. a Account 2391 includes fundin for memberships in Ohio Cit Mana Association, International Cit Mana Association, the Innovation Groups and other similar or Cit -55- 12/13/04 Miscellaneous Accounts /Contingencies STATEMENT OF FUNCTIONS These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific function. The functional "supervision" of these accounts is provided by the Office of the City Manager. Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current fiscal year. The expenditures are required to be approved by the City Manager. TES AND ADJUSTMENTS MiscAects -57- 12/13/04 General Fund 2004 City Manager 2003 2004 Revised 2004 2005 M iscellaneous Actual Budget Budget Estimate Budget IN Other Expenses 2349 Professional Services 0 0 $0 $0 2362 Workers' compensation 161,155 213,600 213 134 185 2391 Memberships & Subscriptions 31 35 35 35 45 2392 Emergency Management Services 16 20,000 20 19 24 2399 Animal control 49 50,000 50,000 50 51 2821 Grants-Counseling Cent r 35 35 35 35 35,000 2323 Leadership Du li 10 1 0 000 10 10 10 2990 Contingencies 1 45 9 72 7 , 00 197 175 175 TOTAL $449,466 • $5 8 v $ 52693 20 • Miscellaneous Accounts/Contin I UV 101, • Account 2362 provides fundin for the Cit Workers' Compensation premium. While this expense will increase in 2005, the Cit low experience ratin over the past several y ears continues to keep the rate of g rowth relativel slow. • Account 2391 includes funds for memberships/subscriptions to the Ohio Municipal Lea the National Lea of Cities, Mid-Ohio Re Plannin CoITUM* ssion, MORPC re g rowth strate plan, the Delaware Count Re g ional Plannin Commission, the Central Ohio Municipal Alliance and an other cit memberships/subscriptions. • Account 2399 continues to provide fundin for animal control services with an outside a • Account 2821 provides fundin for the Dublin Counselin Center. 0 Account 2823 provides fundin for Leadership Dublin. MiscAccts -59- 12/13/04 Human Resources STATEMENT OF FUNCTIONS: Human Resources is mana b the Director of Human Resources, who reports directl to the Cit Mana Human Resources administers the followin s functions: recruitment and selection classification and compensation performance appraisal: wa and salar administration benefits administration; labor/emplo relations polic anal or anal trainin and development workers' compensation insurance and risk mana and emplo health & safet PERSONNEL DATA 2004 2005 POSTIION TITLE CURRENT NUMBER ADOPTED Director, Human Resources 1 1 Human Resource Administrator 2 2 Human Resource Coordinator 2 2 Human Resource Technician 1 1 Safet Administrator/Risk Mana 1 1 Risk Mana Specialist 1 1 Administrative Assistant 1 1 H.S. Student Intern (Part-time/Intermittent) 1 0 TOTAI.j 10 9 NOTES AND ADJUSTMENTS: The Human Resource Coordinator positions were established in 2004 as a result of up two Human Resource Technician positions the Risk Mana Specialist position was established durin 2004 as a result of up the Risk Mana Technician position. HumanResources. -61- 12/13/04 General Fund Conferences/Mileage 5 2004 1 O 5,000 City Manager 2003 2004 Revised 2004 2005 Human Resources Actual Budget Budget Estimate Budget 4 4 400 3 330 Rents and Leases 6 1011120 7 7,500 7 2349 Other Professional Services Personal !Services 51,400 57,685 50,000 183 2351 2110 Salaries & Wages $478,382 $496,900 $496 $465 $533 2111 Overtime Wages 1 4 4 3 4 2112 Other Wages 1 3 3 0 0 2120 Employe Benefits 200 203 203,500 195 185 2125 Employee Trainin / ev. 36 97 97 97 122,400 126 Tuition Reimbursement 39 108 50,000 55 25 50 2140 Uniforms 0 700 1 800 1,450 Memberships & Subscriptions 757 856 863,096 785 9, 0 Other Expenses 2201 Conferences/Mileage 5 10 1 O 5,000 1 U00 2210 Reimbursable Business Expense 437 1 1 3 -', 00 2320 Communications 3 4 4 4 400 3 330 Rents and Leases 6 7 7 7,500 7 2349 Other Professional Services 44 51,400 57,685 50,000 183 2351 Maintenance of Equipment 3,451 4 7 5 5 2360 Insurance & Bonding 0 437 437,150 437 370 2365 Insurance Claims paid 0 10 10,000 10,000 10 2370 Advertising 25,297 42 45,219 429000 30,500 2380 Printing & Reproduction 141 5,700 5 4 3 2390 Misc. contractual Services 13, 182 14,700 16,425 1 5,000 30,500 2391 Memberships & Subscriptions 3 4 4 4 7 2410 Office Supplies 5 9 9 9 10,000 2440 Small Tools & Minor Equipment 1 1 1 150 1 2810 Employee Awards Program 25 21,000 21 18 5,000 2812 Special Projects /Programs 1 3,750 3 2 3 2815 Risk Management/Safety Programs 21 34 34 25 25 163,527 661 677,039 641,700 709,400 Capital Outlay 2520 Equipment & Office Furniture 0 1 3 1 TOTALS $921,200 $1,518,900 $1 $1 $1,606,280 "' Ij BUD GET SUMMARY: * Account 2110 provides fundin for the up of three positions. Two Human Resource Technicians were up to Human Resource Coordinators and the Risk Mana Technician was up to Risk Mana Specialist. * Account 2125 provides fundin for professional development trainin for supervisor and non-supervisor personnel and also for specialized supervisor trainin (e. sexual harassment, emplo discrimination, ADA, FMLA, HIPAA, etc.) This account also provides increased fundin for other cit professional development opportunities viewed as critical to the Cit future abilit to provide the hi level and q ualit y of services to citizens of Dublin, includin supervisor trainin and leadership development throu ihe or Conversational Spanish trainin has been added in 2005 in response to need and interest expressed b y emplo * Account 2126 provides funds for a cit tuition reimbursement pro * Account, 2140 provides funds for the purchase of Dublin Cit Staff shirts for newl hired emplo A * Account 2320 includes fundin for cellular phones and local and lon distance telephone char Account 2349 provides fundin for g rievance arbitration, emplo screenin procedures, criminal record checks, drivin record c ,-c s, dru and alcohol testin pol examinations, ps evaluations for police personnel, and medical examinations for certain new hires. In 2005, a comprehensive wa and compensation stud is proposed to ensure that all cit classifications are compensated fairl and appropriatel * Account 2360 provides fundin for the Cit contribution to the CORMA (Central Ohio Risk Mana Association) self-insured loss fund. * Account 2370 provides fundin for position advertisements in newspapers., professional/trade j ournals and publications, and on various websites. • Account 2390 includes fundin for the Emplo Assistance Pro a cit pro This account also includes fundin for the Cit monthl maintenance fee for HR Smart, the Cit on-line emplo application pro and for some enhancements to this pro • Account 2810 funds the emplo service awards. Account 2815 provides fundin for a wide variet of emplo safet pro some of which are mandated b State safet re These efforts help to contain the g rowth in the Cit workers' compensation premiums. Human Resources -63- 12/13/04 Communit Relations STATEMENT OF FUNCTIONS: Communit Relations serves as in-house support to all Cit functions for communication counsel, publication information campai messa and issues mana g raphic desi and brandin publications and ceremonial and special project needs. Communit Relations is responsible for internal communications, external communications and media relations, and the Cit and Dublin Irish Festival web sites. Communit Relations also coordinates Cit services re for events held within the Cit of Dublin. I I I • To mana communications and marketin for Cit pro and/or special projects to include g oals, objectives, strate tactics, ke messa and measurement of results. • To serve as public information officer for specific areas such as Police. • To develop and implement the Cit Strate Communications Plan, includin Crisis Communication. • To promote the achievements Cit Council g oals and initiatives includin economic development and Historic Dublin. • To develop and administer the Cit internal communications pro emplo reco events pro and the Cit overall reco pro • To administer the communit event application process. application • To develop, implement, and measure strate marketin and communications plans for Cit functions. * To mana the Cit Web communications. * To oversee a Graphic Guidelines Pro PERSONNEL DATA POSITION TITLE 2004 CURRENT NUMBER Director, Communit Relations Communit Relations Specialist Website Desi Administrative Assistant Clerical Specialist II Communit Relations Technician Intern Clerical Specialist 11-Seasonal/ 3 months TOTAL 1 3 I 10 I I 10 NOTES & ADJUSTMENTS: The Personal Services costs for the Director, Administrative Assistant, Communit Relations Technician, and Clerical Specialist II are allocated fift percent (50%) to this bud and fift percent (50%) to the Hotel/Motel Tax Fund. Comm Relations -65- 12113/04 General Fund 2004 City Manager 2003 2004 Revised 2004 2005 Community Relations Actual Budget Budget Estimate Budget 101 -1130 Personal Services 2110 Salaries & Wages $259 $305 $305,500 $301 $326,590 2111 Overtime Wages 6,780 5 5 8 6 2112 Other Wages 30,989 17 17 17,700 18 2120 Employee Benefits 112,950 130 130 130 120,740 2140 Uniforms & Clothing 0 500 500 0 0 2351 Maintenance of Equipment 410 459 459,150 457,200 471,530 Other Expenses 2201 Conferences/ Mileage 11 , 00 91800 1 00 9 2211 Meeting Expenses 2 29500 2 2,000 `I, 0 2320 Communications 8 15 16 1 U00 0 15,000 2330 Rents /Leases 75340 6 7 7 , 2349 Other Professional ervices 114254 141 159,385 130,000 104 2351 Maintenance of Equipment 0 1 1,500 1 850 2370 Advertising 8 21 22,983 21,000 20 2380 Printing 38 53 69 51 45,500 2390 Misc. Contractual Services 4 2 2 4 1 2391 Memberships & Subscriptions 4 4 4 5 4 2410 office Supplies 7 11 11 9 11 2420 Operating Supplies 13,701 21 31,600 20,000 24,400 2440 Small Tools & Minor Equipment 872 1 1 1 9 500 2,100 2812 Special Projects /Programs 34,466 61 175,137 160 56,200 2813 Promotional Programs 186,587 195 196,150 196 200,750 443,141 550,300 712 626 505,050 Capital Outlay 2520 Equipment & Office Furniture 8,648 1 2 2 0 TOTALS $86Z247 $1,010 $1 $1,085 $976,580 ii V1011 InRl 1MV111 IBM= • Account 21 provides wa and salaries for communications personnel. This account also includes $250 per month car allowance for the Director of Communit Relations. • Account 2112 includes one intern and a seasonal clerical position. • Account 221 provides fundin for business luncheons, internal workin meetin and an annual Central Ohio Public Information Officer luncheon. • Account 2320 includes fundin for cellular phones, courier service char and distribution of the Resident Guide. • Account 2330 provides fundin to lease a copier. Account 2349 includes fundin for consultin services for communications photo v'deo g raphic desi for the annual report, bike map revisions, WiFi marketin materials and Tax 101 flier emplo reco events includin St. Patrick's Da Star Celebration, Emplo Appreciation Da and emplo breakfast at the Memorial Tournament Dublin Life contract fee desi fee for the Dublin Communit Recreation Center pro brochure storin web pa and cit communications trainin Account 2351 provides maintenance for fax machine,, copier, and services for 1610 AM radio station. • /1,ccount 23 70 provides funding for the expanded and comprehensive In Touch ad in the local newspaper. • Account 23 80 includes fundin for printin costs for the annual report, resident and corporate g uhies, bike path map, the emplo newsletter, brochure shells, cit communications trainin manual and civic association print materials. It also includes printin of new materials in 2005 includin the Tax 101 flier,, and a WIFI marketin piece. • Account 2420 includes fundin for Historic Dublin replacement lamppost banners, and new pennant banners, and internal incentives for Mulli Stew, emplo picnic and Star Celebration. • Account 2440 includes fundin for a di camcorder and fax machine. • Account 2 812 includes fundin for the cit Emplo Reco Pro United Wa Campai Kids, to Work Da Cit director receptions, park openin the Civic Association Initiative includin block part supplies, a new block part trailer, president's manual and parade initiative Historic Dublin promotional support historic preservation the citizen police academ and clear air ordinance information campai and State of the Cit expenses includin annual presentation. • Account 2813 provides fundin for the Cit involvement with the Memorial Tournament which includes a Corporate Hospitalit Center, tent rental, bad packa (220), dail tickets (80), advertisin in the Memorial Tournament Ma 20 positions for the Nicklaus/Flick g olf school, and shuttle services, and desi as host of the corporate outin and the media room. Also included is fundin for nei park openin cit reco g ifts, promotional purchases, and sponsorship of the Wend Championship for Children Ladies Professional Golf Tournament. Comm Relations -67- 12/13/04 Legal Services STATEMENT OF FUNCTIONS The Law Director provides legal representation to City Council, the City Manager, the administrative departments, and various .hoards and Commissions. The Law Director is appointed by the City Manager with the approval of City Council. Currently this position is filled on a contractual basis. Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director also advises City Officials of pending legislation affecting municipal operations. In addition, either the Director or one of the Director's assistants prosecutes all criminal cases which come before the Dublin Mayor's Court. Numerous associates within the firm of Schottenstein, zox, and Dunn work under the direction of the Director of Law to provide legal counsel for the City. Law -69- 12/13/04 General Fund 2004 City Manager 2003 2004 Revised 2004 2005 Legal Services Actual Budget Budget Estimate Budget 101 -1140 Other Expenses 2345 Legal Services $914,942 $880 1 $850,000 $842,000 $850 2346 Other Legal services 248,765 455, 000 455,000 280,000 458,000 2349 Other Professional Services 201 265 328,449 328 150,000 TOTALS- $11 p3657282 $11 p570,000 $1 9 633,449 $1,4507000 $17458900_, -70- Legal Services BUDGET SUMMARY • Account 2345 is used to pay for general services provided by the Director of Law, including Mayor's Court. • Account 2346 provides funding for special legal services provided by the Director of Law, for example, in the areas of labor relations and telecommunications. • Account 2349 includes funds for services provided by bond counsel with regard to the issuance of debt and services related economic development, and other outside legal services as needed. Law -71- 12/13/04 Finance/Office of the Director The Director of Finance assists the Cit Mana in the preparation and administration of the operatin bud the capital improvements pro and is responsible for the administration of the Cit debt. P Finance over and Accountin and The Director of Pinance also has administrative authorit Taxation, Procurement Auditin OBJECTIVES AND ACTIVITIES: * To help maintain a fiscall sound g overnment and to conform to re b improvin methods for financial plannin and capital improvement plannin * To provide assistance to the Cit Mana in the preparation and administration of the Cit operatin and capital bud * To update, on an annual basis, the costs of all services provided b the Cit and to compare and evaluate the service cost with the service revenue. PERSONNEL DATA POSITION TITLE Deput Cit Mana of Finance Director, Fiscal Administration Financial Anal Bud Anal Procurement Technician Administrative Assistant 2005 ADOPTED 6 NOTES AND ADJUSTMENTS: As part of the process of modif the bud document to reflect the reor of the Cit structure, it was determined that it would be an appropriate time to more accuratel reflect, from a bud standpoint, the functional activities of Finance. The Office of the Director and Accountin and Auditin are presented individuall and the personnel and operational bud for the two areas have been separated. FinAdm -73- 12/13/04 Lroo ," o n . • wti w me General Fund 2004 Finance 2003 2004 Revised 2004 2005 Office of the Director Actual Budaet Budaet Estimate Budqet 101-1210 Personal Services 2110 Salaries & Wa $0 $0 $0 $0 $3557028 2111 Overtime Wa 0 0 0 0 0 2112 Other Wa 0 0 0 0 0 2120 Emplo Benefits 0 0 0 0 1017707 2140 Uniforms & Clothin 0 0 0 0 0 2391 Memberships & Subscriptions 0 0 0 0 4565735 Other -Expenses 2201 Conferences/Milea 0 0 n 0 63500 2320 uummunications 0 0 0 500 2340 Accountin Services 0 0 0 0 350 2380 Printin and Reproduction 0 0 0 0 19500 2390 Misc. Contractual Services 0 0 0 0 17000 2391 Memberships & Subscriptions 0 0 0 0 450 2410 Office Su 0 0 0 0 29750 0 0 0 0 15 Capital Outla 2520 E & Furniture 0 0 0 0 0 TOTALS $0 $0 $0 $4719785 -74- Finance /office of the Director BUDGET SUMMARY • Account 2110 funds wages and salaries for personnel as outlined, and includes $300 per month car allowance for the Director of Finance. • Account 2380 provides funding for the printing of the City's operating and capital budgets and the cost study document. • Account 2390 funds bond registrar and paying agent fees related to bonds issued prior to 1985. FinAdm -75- 12/13/04 ril General Fund 20 Finance 2003 2004 Revised 2004 2005 Procurement Actual Budget Budget Estimate Budget 101 -1211 Personal Services 2110 Salaries/Wages $40,093 $41,800 $41 $42,800 $43,37 2111 overtire Wages 0 0 0 500 0 212 Employ enefits 20,151 20 20 20 18 60 6 62 63,700 61,620 Other Expenses 2201 Conferences/Mileage 1 500 500 250 500 2320 Communications 0 J 0 0 37 2330 Rents /Leases 0 0 0 5 , 2351 Maint. of Equipment 0 0 0 500 9 2370 L�,:lgal Advertising 9 n 14,727 11 12 Memb erships n Subscrip 615 350 350 500 1 24 10 Off S up plies 33,383 43 49,479 9 46,500 2420 Operating Supplies 0 0 0 0 500 2429 Coffee /Miscellaneous Supplies 16 20 25,985 22 19 ■ 61,344 77,250 91 71 156,490 TOTAL 0 m Procurement -77- 12/13/04 Finance/ Transfers/Advances The General Fund is the g eneral operatin fund of the Cit mone can be transferred from the General Fund to an other fund with approval of Cit Council. A transfer is the permanent movement of mone from one fund to another. Operatin transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safet Fund, the Cemeter Fund and the Swimmin Pool Fund to supplement revenues directl credited to those funds. Funds are transferred when their fund balance drops below the avera monthl expenditures anticipated. Transfers to the Capital Improvements Tax Fund and other capital pro funds are based on pro identified in the Cit Five-Year Capital Improvements Pro (CIP). To the extent that cash reserves become available in the General Fund, additional capital projects are pro in the CIP. An advance is a temporar movement of mone from one fund to another. i fie Cit has utilized advances, for the most part, to provide initial fundin for capital pro associated with the tax increment financin districts. N01"ES AND ADJUSTME S: Transfer -79- 12/13/04 General Fund 2004 Finance 2003 2004 Revised 2004 2005 Transfers /Advances Actual Budget Budget Estimate Budget 101 -1217 101 -1218 2710 Street Maintenance Fund $2,000,000 $2,240,000 $2,240,000 $1,500,000 $2,000,00 2711 Recreation Fund 2 3 3 2,500,000 3 2712 Safety Fund 6 7,900,000 7,900 7,800,000 8 2713 Hotel/ Motel otel Tax 0 75 75,000 0 0 2714 General Bond Retirement Fund 217,025 101 101,300 101,300 0 2715 Capital Improvements Tax Fund 5,000, 00 3,00 ,000 3,000,000 3 8 2716 Liability Self- Insurance Fund 0 0 2717 anitary Sewer 0 0 0 2718 Swimming Fool Fund 1 OU00 675,000 675,000 150,000 00,000 2720 Cemetery Fund 50,000 130,500 130,500 50,000 135 2721 Transportation Imp. Fund 0 0 0 0 0 2722 Frantz Road Improvement Fund 0 0 0 0 0 2724 CRC Construction Fund 0 0 0 0 0 2726 Public Works Commission Fund 0 0 0 0 0 2728 Avery- Muirfield Interchange Imp. 0 0 0 0 0 2729 Radio System Imp. Fund 0 0 0 0 0 2732 Advances to Rings Road 0 0 0 0 0 TIF(1) 2736 Advances to Hotel /Motel Tax 0 0 0 0. 0 Fund 2737 Advances to Perimeter West 75,000 0 0 48,000 41,000 TI F(1) 2738 Advances to Rings /Frantz 0 0 0 0 0 TIF (1) TOTALS $15,742,025 $17,921 $17,921 $15,149,300 $22,626,000 (1) Advances are not required to be appropriated, they are reflected for cash flow purposes. Finance/ Miscellaneous Accounts STATEMENT OF FUNCTIONS: These are miscellaneous accounts within the General Fund which are not directl related to the operational costs of a specific function. The functional "supervision" of these accounts is provided b the Department of Finance. The cost of the Cit annual audit has been reflected in the Miscellaneous Accounts due to its cit nature. NOTES AND ADJUSTMENTS: MiscAccts -81- 12/13/04 Finance/Accountin & Auditinwr Accountin & Auditin is responsible for maintainin the financial records of the Cit includin recordin all receipts and expenditures. processin the Cit pa maintainin capital asset records, internall examinin and auditin accounts of the various departments and preparation of the Cit Comprehensive Annual Financial Report. OBJECTIVES AND ACTIVITIES: PERSONNEL DATA POSITION TITLE 20C4 CURRENT NUMBER F I Director, Accountin & Auditin 1 1 Accountant I I Pa Specialist I I Accountin Technician 11 3 3 Accountin Technician 11 ( Part-time ) I I TOTAL 7 7 NOTES AND ADJUSTMENTS:. As part of the process of modif the bud document to reflect the reor of the Cit structure, it was determined that it would be an appropriate time to more accuratel reflect, from a bud standpoint, the functional activities of Finance. The Office of the Director and Accountin and Auditin are presented individuall and the personnel and operational bud for the two areas have been separated. , FinAdm -85- 12/13/04 f� i i i• 1 i � i',. General Fund 2004 Finance 2003 2004 Revised 2004 2005 Accounting &Auditing Actual Budget Budget Estimate Budget 101 ®1220 Personal Services 2110 Salaries & Wages $669,660 $689,600 $669,600 $689 $378 2111 Overtime Wages 1 2 2, 500 1 2 2112 Other Wages 0 0 0 0 0 2120 Employee Benefits 239 242 242 242 124,493 140 Uniforms & Clot 0 750 750 0 0 2 370 Advertising 9 10 9 504 3 , 935 7 800 934, 0 0 505 Other Expenses 2201 Conferences/Mileage 12, 066 12,000 12,000 n , 000 5, 500 2320 Communications 1, 12 1 1 1 1 2340 Accounting/Auditing Servicf 520 5 17 15 2349 Ot Professional Services 30 0 34F. 32,500 30 2351 Main of Equipment 0 1 1 0 2 370 Advertising 0 150 150 150 100 380 Printing and Reproduction 4 5 7 5 2 2390 Misc. Contractual Services 26,710 26,750 27 27,000 28,000 2391 Memberships & Subscriptions 2 2 2 2 2 2410 Office Supplies 6 11,000 11,813 8 7 2910 Refunds 0 250 250 100 0 83,797 95,900 113,631 104 77,300 Capital outlay 2520 Equipment & Furniture 2 2 2,500 2 2 TOTALS $997,239 $1,034,200 $1,051 $1 $5849985 Finance /Accounting & Auditing BUDGET SUMMARY • Account 2110 provides funding for staff positions listed under the statement of functions. • Account 2349 provides funding for the use of an investment advisor for a portion of the City's portfolio. • Account 2370 provides funding for the public notice of the availability of the City's financial statements as required by the Ohio Revised Code, and other notices as necessary. • Account 2380 provides funding for the printing of the City's Comprehensive Annual Financial Reports (CAFR). • Account 2390 provides funding for custodial fees related to investment accounts, fees associated with the City's purchasing card program and an audit of motor vehicle registrations. • Account 2410 provides funding for purchase requisitions, leave request forms for City employees and other forms and general office supplies. FinAcctAud -87- 12/13/04 Finance/Taxation VA N DJU 1 61- The primar function of Taxation is to administer the Cit Income and Hotel/Motel Tax Ordinances b insurin the hi de of compliance within a framework of effective and efficient tax administration. Taxation is responsible for the collection of all tax revenues, refunds, audits, delin collections, and compliance pro and other duties as assi This office processes over 19,800 annual returns, over 15,000 estimated tax forms,, and 45,150 withholdin forms. In 2003, there were 4,590 accounts activated and 2,405 inactivated for a net g ain of 2,185 new accounts and over 1,600 extensions g ranted. Preliminar and final audits are conducted to insure that all tax obli have been fulfilled. The Director of Taxation works closel with businesses to insure proper and timel filin pa and processin of all tax forms. FinTax -89- 12/13/04 II I, J 1 11, 111 111 FIN 171 General Fund 2004 Finance 2003 2004 Revised 2004 2005 Taxation Actual Budget Budget Estimate Budget 101 -1230 Personal Services 2110 salaries & Wages $287 $292,800 $292,800 $300 306 2111 Overtime Wages 2,472 3 3 3 3 2112 Other Wages 0 0 0 0 0 120 Emplo nefits 114 1 , 11 5, 350 115 106 14 404500 411 411 ,1 0 4189350 416 Other Expenses 2201 Conferences/Mileage 3 41000 4 4 4 5 2320 Communications 7,512 12 12 5 13, A00 2330 Flents/Leases 5 7 , 2 8 900 ?349 Other Professional I -3ervices 503 14 14 14 1 ,700 2351 Maintenance of Equipment 1 2 1 1 400 1 1 600 2390 Misc. Contractual Services 7,359 18,500 18, 500 15,000 22,000 2391 Memberships & Subscriptions 1 2 2 1 1 2410 Office Supplies 2 5 5,100 3 5 2414 Dublin Forms 19 20,200 35,698 30 11,850 2420 Operating Supplies 1 1,700 1 1 1 2910 Income Tax Refunds 2 1 1,746,200 1 1 is ; ! • 11 : 1 •. 111 :•• Capital Outlay 2524 Equipment & Furniture 3 1 1 1 2 TOTALS $2,6157839 $2,247,250 $2,2639202 $2,250,250 $2731 Z 797A .1. Finance/Taxation BUDGET SUMMARY: • Accounts 2110 and 2120 provide fundin for full staffin • Account 2330 has been reduced as a result of the shift of a copier lease and a shredder lease to the Procurement bud • Account 2349 provides fundin for consultin services related to Internet filin for individuals. • Account 2390 includes fundin to utilize a collection a for collection of delin accounts. Continued in 2005 is fundin to subscribe to an internet service to obtain information on residents who have relocated from Dublin, includin new addresses and len of residence in Dublin. This information allows the Cit to pursue returns from former residents in a timel manner, and to file claims in small claims court, potentiall increasin income tax receipts. These practices ma reduce le fees associated with tax collections. New in 206 is fundin for Co-Star, which will provide timel information on the sale of commercial propert This will enhance compliance and enforcement efforts related to the filin of net profit accounts. • Account 2414 fundin has decreased as more filers successfull retrieve tax forms from the Dublin website the Cit now sends post cards with return labels rather than packets of forms to filers. • Account 2520 provides fundin for a desk chair and files. Account 2910 provides fundin for income tax refunds. The estimate is based on refunds processed the last three y ears. Refunds have been approximatel 3.25 % of the total collections. FinTax -91- 12/13/04 DEPARTMENT/DIVISION/BUREAU/OFFICE: Department of Development Office of the Deput Cit Mana Office of Director of Development STATEMENT OF FUNCTION: With cit reor the functions formerl included within this department have been incorporated into Public Service (En and Buildin Standards), or into Land Use and Lon Ran Plannin (Plannin These pa is provided for historical purposes onl • See Public Service, En Buildin Standards, and Land Use and Lon Ran Plannin PERSONNEL DATA POSITION TITLE Deput Cit Mana Director of Development Executive Assistant Software Support Anal Clerical Specialist 11 Clerical Specialist I TOTAL 4 0 NOTES AND ADJUSTMENTS: All positions from this Department have been reallocated and are reflected within new f for the 2005 bud Develop -93- 12/13/04 General Fund 2004 Department of Development 2003 2004 Revised 2004 2005 Office of Director of Development Actual Budget Budget Estimate Budget 101 ®0310 History Personal Services 2110 Salaries & Wages $224,839 $232 $232,500 $232,500 0 2111 Overtime Wages 311 2,000 2 500 0 2112 Other Wages 0 0 0 0 1 2120 Employee Benefits 90 91,400 91 91 0 52,600 315 325 325,900 324 Rents & Leases Other e e 2 1 Conferences/Mileage 4 0 4 ,0 0 2210 Reimbursable usiness Expense 40 1 X0 1 750 0 2211 Meefiro Expenses 146 1 1 500 0 2320 Communications 50 52,600 63 50,000 0 2330 Rents & Leases 6,5 37,300 40 35 0 2349 Other Professional Services 464 15 ,00 500 0 351 Maintenance of Equipment 19 18,200 22 22,000 0 2380 Printing and Reproduction 0 1 1 1,000 0 2390 Contractual Services 1 5 7 6,000 0 2391 Memberships & Subscriptions 1,429 2 2 1 0 2410 Office Supplies 4 5 6 6 0 2420 Operating Supplies 2 3 3 2 0 11 2 146,100 1 69 127,950 0 Capital Outlay 2520 Equipment & Office Furniture 1 7 30,945 25 0 TOTALS $428,451 $479,000 $5267032 $ 4771350 $0 DEPARTMENT/DIVISION/BUREAU: Department of Development Office of the Deput Cit Mana Office of Director of Development 111 , 0111 - This information is provided for historical purposes onl All 2005 bud items are now shown as reallocated based on cit reor Develop -95- 12/13/04 Public Service/ Office of Director of Public Service NOTES AND ADJUSTMENTS: The Trainin Coordinator position now is housed in the Office of the Cit Mana Service -97- 12/13/04 G eneral Fund 11 Public Service 2003 2004 Revised 2004 2005 Office of the Director Actual Budget Budget Estimate Budget 1: 1 P ersonal Services 211 Salaries $198 $235 $235 F 111 $240 Ov e r ti m e Wages : 15 15 10,000 9 O ther ..•e : 111 111 17 17 2120 Emplo Benefits 61 79,500 79 72,500 73,391 2201 c r°ll�r si it 4 045 , 0 7 3 40 , 2210 Re imbursab le Busin ss Expense 1 5 164 0 1 900 1 750 2211 Meeting er 0 0 1 2320 Communica 2 7 97 5 6 3 2 2330 Ren ts/Leases 7 1 5 00 °. ,035 8 11 2 349 Other Professional Serv ices 7 65 99 60,000 35 235 Maintenance of Equipment 124 2 2 1,000 6 2380 Printing and Reproduct 2 9 9 2 4 2391 Memberships & Subscriptions 3 3 3 3 2 2410 Office Supiies 3 2 2 2 2 87,691 107 144 82,400 71 Capital Outlay 252 Equipment & Furniture 326 2 2 1 2 , 000 TOTALS -------$371,988 $4569850 $493,974 $3977900 $413235 Public Service/ Office of the Director BUDGET SUMMARY • Account 2110 includes $400 per month car allowance for the Director of Public Service. • Account 2210 provides funding for business meeting expenses and for luncheons with public officials from other jurisdictions, consultants and contractors. Account 23 20 includes funding for local and long - distance telephone charges and cellular phones. Account 2330 provides funding for lease of a copier. Account 2349 provides funding for costs associated with re- accreditation through the American Public works Association. Also included is consultation for team. development. Service -99- 12/13/04 Public Service/ Solid waste Management STATEMENT OF FUNCTIONS The City of Dublin seeks recognition in the field of local government as being environmentally sensitive. To this end the City will provide a comprehensive solid waste management program. This program will provide services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification. This program will ensure the City's compliance with all solid waste management rules and regulations. All related services will be p rovided with the highest quality forces on customer satisfaction. NOTES AND ADJUSTMENTS This budget reflects an allocated amount of staff time utilized for chipper and leaf service performed by Maintenance Crew Leaders and Maintenance Workers. A Maintenance Supervisor position, formerly allocated 70% to Solid Waste, is now reflected 100% in this budget. Fifty percent (50 %) of a Crew Leader position and fifty percent (50 %) of a Clerical Specialist IY position are allocated to Solid Waste Management and are reflected in this budget with the balance allocated to Streets and Utilities. SwMgmt -101- 12/13/04 General Fund 2004 Public Service 2003 2004 Revised 2004 2005 Solid Waste Management cual Budget Budget Estimate Budget 101-1311 Personal Services 2110 Salaries & Wages $189,745 $223,700 $223,700 $220,350 $218,070 2111 Overtime Wages 22,343 5 5 5 5,500 2112 Other Wages 27 30,500 30,500 30 30 2120 Employee Benefits 90 115 110 116 88 214 Uniforms & Clothing 0 7 7 1 2 370 Advertising 330 384 384 373 344 2201 Conferences/Mileage 237 2 2 1 1 5 2320 Communications 966 3 3 c`, 000 3, 7 233 t and Leases 7 27 18,84 6 , 00 2349 Other Professional '_ - ; ervices 14 ,00 2 18 2351 Maintenance of ui t 2,228. 5 5 1 5 370 Advertising 2 13,250 13, 250 ,000 10 380 Printing and Reproduction 290 3 4 1 2 2391 Memberships & Subscriptions 620 1 1 1 1 2410 Office Supplies 387 300 300 300 300 2440 Small Tools & Minor Equipment 3,165 4,000 4 2 4 2811 Refuse Collection /Recycling 1 1,432,800 1, 78 1,450,000 1 2813 Promotional Programs 5 12 15 13,500 12 17394,896 195247450 17575,195 174857300 1 1837,494, Capital Outlay 2520 Equipment 1 1 '# 911 1 TOTALS $17724p975 $17908,650 $1,960,295 $17859,500 $2 - 102® Public Service/ Solid Waste Mana il I � I 11 :ii� I III k 111-i swm -103- 12/13/04 Public Service / Fleet Maintenance il I ML The Fleet Maintenance f provides cit staff with safe, well-maintained transportation, enablin them to perform their j ob tasks with hi maintained vehicles that reflect a positive ima on the individual and the Cit as a whole. Goals include ensurin all Cit e is serviced in a timel manner, ensurin unsa ln� e is not in service at an time, expedientl turnin around down e economically, and preservin the Cit fleet with proven preventive maintenance procedure. OBJECTIVES AND ACTIVITIES: PERSONNEL DATA POSITION TITLE 2004 CURRENT NUMBER .2005 ADOPTED Maintenance Supervisor 1 1 Automotive Mechanic 1 6 6 F04MA 7 W NOTES AND ADJUSTMENTS: This bud includes 50% of costs associated with one of the Clerical Specialist 11 positions reflected in the Personnel Data for Streets & Utilities in the Street Maintenance and Repair Fund. Fleet -105- 12/13/04 j ' U 7 1 General Fund 2004 Public Service 2003 2004 Revised 2004 2005 Fleet Maintenance Actual Budget Budget Estimate Budget 101 -1321 Personal Services 2110 Salaries & Wages $325,457 $341 $341,700 $338 $374,800 2111 Overtime Wages 11 15 15,000 12 15,000 2120 Employee Benefits 154, 39 159 159 156 148,300 2140 Uniforms & Clothing 5,769 7 8 6 7 25,000 497 524,050 524,395 512 546 h 2201 Conferences /Mileage &- 7 962 T 300 D7 300 5,000 5 2320 Communications 1 1 1 17 2330 Rents & Leases 0 4 4 4400 1 1 234 c!rofessional Services 6 25,000 25X3 20,000 16 Maintenance ui t 20 35 38 27 32 390 Misc. Contractual Services 1 26 38,500 20,000 43 410 Office Supplies 22 1,000 1 1,000 1 2420 Operating Supplies 9 11 12 1 2 11,000 2421 Fuel 570 625 658 650,000 750 2431 Vehicle Maintenance 254,711 239,000 260 260,000 239,000 2440 Small Tools & Minor Equipment 4 8 8 5 10 Capital Outlay 2520 Equipment and Office Furniture 7. 2 2 1 000 1 1 000 2 TOTALS $1 $1,512 $1 $1 $1 i. Public Service / Fleet Maintenance Fleet -107- 12/13/04 Public Service / Engineering - 1 Engineering provides services such as design review, pavement management, streetscape design and construction, operation and maintenance of traffic signals, street lights, warning system, pump stations, drafting, surveying, civil project inspection, design, operation and maintenance of water distribution, storm and sanitary sewers, streams, retention and detention basins, oversight of City public improvements and consultation on proposed projects to various City departments. The City Engineer is charged with enforcing standards for all work in the public nights-of-way. This function reviews the engineering aspects of all development projects and provides significant support to Streets and Utilities, Parks and Recreation, and Facilities Management regarding the maintenance of City infrastructure. The City Engineer is called on to provide advice and information to City Council and the Planning and Zoning Commission.. i' PERSONNEL DATA OSITION TITLE 2004 CURLRENT NUMBER 11 Director, Engineering 1 1 Assistant Director, Engineering 4 5 Civil Engineer 4 5 Engineering Assistant 3 3 Maintenance Crew Leader 0 1 Traffic Signal Technician 1 1 Electrical Worker 4 3 Engineering Project Inspector 6 6 ROW /Easement Survey Specialist 1 1 Administrative Assistant 1 1 Clerical Specialist I 1 1 Accounting Technician I 1 1 Streetscape Specialist 1 1 Engineering Aide (part-time) 1 0 Clerical Specialist I (part-time) 0 1 Intern 1 1 TOTAL 30 32 NOTES AND ADJUSTMENTS: An Assistant Eng7neering Director was added.The Engineering Aide position was replaced with a part -time Clerical Specialist I. The Development Project Coordinator position from Building Standards will be transitioned into Engineering as an additional Civil Engineer. An electrical worker position was replaced with a Maintenance Crew Leader position. Engineer _109- 12113104 G eneral Fund 2004 P ublic service 2003 2004 Revised 2004 2005 Engineering Actual Budget Budget Estimate Budget Mil�IIC1; P ersonal services 211 Sa : Wages • • 111 $1 $ $1 21,7 Overtime Wages •• 40 40 38 40 2112 Other Wa 19920 16,500 16,500 127260 16,500 2120 Emplo Benefits 5037153 5629800 562,800 5365500 5487200 7 Unif orms s • 7 8 10,250 6 i1 2201 - )nfer nces ileage 17,899 21,750 23,222 20 21,7 2211 Aeeting EXP 748 700 709 700 2320 Communicati 0 0 0 0 2 0,270 2339 0 0 0 0 7 2 346 =ngineering Inspection 97 125 14 , 60 150 150 2 348 Plan Review 27,445 50 50 40 40 2349 Professional Services 162,217 275 390 535 311,500 2351 Maint. of Equipment 0 0 0 0 1 2380 Printing & Reproduction 8 12 17,000 12 10 2390 Misc. contractual services 194 0 16,442 16,500 0 2391 Memberships & subscriptions 2 3 3 3 3 2410 office supplies 9 12,000 12 10,000 11 2420 operating Supplies 5 10 10,558 4 8 2910 Refunds 0 0 0 0 0 526,631 509 674,177 791,200 586,520 Capital Outlay 2520 Equipment & Furniture 13,843 , 10,500 31,062 31 19,550 TOTALS $2,359,463 $2 $2 $2 $2,861,200 -110- Public Service / En En -111- 12/13/04 Public Service / Buildin Standards Buildin Standards is under the administrative direction of the Director of Buildin Standards (Certified Buildin Official) who reports to the Director of Public Service. The primar responsibilit of Buildin Standards is to ensure that all new construction, both commercial and residential, complies with all applicable state, local, and national buildin codes. + OBJECTIVES AND ACTIVITIES: • To ensure that all new construction complies with all applicable state, local, and national buildin codes. • Perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupanc • Provide direction and communicate with the construction applicants and the public. • Provide timel information re levels and t of construction activit within the Cit to Cit • departments, applicants, and the public. • Provide architectural support to cit projects. PERSONNEL DATA POSITION TITLE 2004 2005 CURRENT NUMBER ADOPTED -Director, Buildin Standards I Commercial Plans Exami'"er I Buildii�,Y- inspector Z:) 4 4 Electrical Inspector I I Electrical Inspector ( part-time) 1 1 Development Project Coordinator 1 0 Software Support Anal 1 0 Residential Plans Examiner I I Administrative Assistant 1 1 Clerical Specialist 11 3 4 Senior Buildin Inspector I I In IR NOTES AND ADJUSTMENTS: The Software Support Anal position has been moved to Information Technolo The Development Project Coordinator will be transitioned into En as a Civil En An additional Clerical Specialist 11 position has moved from the previous bud of the Department of Development/Office of the Director to Buildin Standards due to the cit reor Bld -115- 12/1304 General Fund 2004 Public Service 2003 2004 Revised 2004 2005 Building Standards Actual Budget Bud et Estimate Bud et 101 -1340 Personal Services 2110 Salaries & Wages $771 $815,700 $815,700 $825,000 $790 2111 Overtime Wages 3 15 15 5 15 2112 Other Wages 6 16 16 10 16,000 2120 Employee Be 268 280 280 295 269 140 Uniforms & Clothinq 2 3 4 2 3 Other Expenses 2201 Conferences/Mileage Conferences/Mileage 12 4 14,000 12 12 2211 Neeting Expenses 267 1 1,000 1 1 � 0 2320 Comm u..1 0 0 0 0 8 2 330 Rents/Leases 0 0 0 0 3 2347 Buil Inspecti Serv 99 9 786 116 140,212 140 150,000 2 348 Plan Review 43 50,000 55 60,000 60,000 2349 Other Professional Services 0 2 2 2 2 2351 Maint. of Equipment - 0 0 0 0 3 2380 Printing & Reproductions 4 7 7 6 6 2390 contractual Services 0 0 0 0 1 2391 Memberships & Subscriptions 1 2 2 2,000 2 2410 Office Supplies 6 6500 7 6 10,500 2420 Operating Supplies 4 13,000 15,545 8 9 2910 Refunds 8 7 7 7 7 181 221,400 253 245,500 276,740 Capital Outlay 2520 Equipment & Furniture 16 5 8 8 5 TOTALS $1 $1,357,400 $1,394 $1 $1,376 -116- Public Service / Building Standards BUDGET SUMMARY • Account 2110 is reduced by the transfer of the software support analyst to the Information Technology budget and by the transition of the Development Project Coordinator into Engineering as a Civil Engineer. Wages for an additional Clerical Specialist II position moved from the previous budget of the Department of Development/Office of the Director are added to this account. • Account 2347 includes funding for plumbing inspection services from the Franklin County Board of Health. Fees collected directly offset this expense. • Account 2348 funds contract services needed to complement the plan review completed in- house. • Account 2349 is an allocation for unforeseen service needs. Bldg -117- 12/13/04 Land Use and Lon Ran Plannin Land Use and Lon Ran Plannin was created as part of cit reor and is administered b the Director of Plannin Land Use and Lon Ran Plannin is responsible for the Cit land use, plannin and zonin functions, includin the enforcement of the Zonin Code, and serves as staff to several commissions. Activities relate to the followin functional areas: review of development proposals capital improvement pro preparin datin the Communit Plain project anal area studies code enforcement complete modelin and impact anal code amendment preparation and customer service operations (such as g ara g e sale permits). OBJECTIVES AND ACTIVITIES: PERSONNEL DATA 2004 2005 POSITION TITLE CURRENT NUMBE'-1 ADOPTED Director, Plannin I I Assistant Plannin Director I I Planner 11 4 4 Planner 1 5 5 Code Enforcement Supervisor 1 1 Code Enforcement Officer I I Architectural Compliance Officer 0 1 Landscape Inspector 2 2 Development Review Specialist 3 3 Administrative Assistant 2 2 Clerical Specialist 1 2 3 Clerical Specialist 11 1 1 Planner I (part-time) I I Plannin Intern 6 6 TOTAL 30 32 NOTES AND ADJUSTMENTS: An inspector was added to assure compliance with architectural standards. In addition, a Clerical Specialist I was moved from the former Department of Development/Office of the Director due to cit reor Land Use -119- 12/13/04 ilill r. • f General Fund 2004 Land Use and Planning 2003 2004 Revised 2004 2005 Office of the Director Actual Budget Budget Estimate Budget 101 -1410 Personal Services 2110 Salaries & Wages $1 $1 $1,177,400 $1,165 $1 2111 Overtime Wages 29 31 31 25,000 . 31,000 2112 Other Wages 120,495 95,500 95 95 95,500 2120 Employee Benefits 441 461 461 461,150 468 2140 Uniforms & Clot in 3 5 6 4 5,100 1 • 117707075 • 2201 Conferences/ Mileage 29,121 21 1 1 1, 17 27,000 27,6 2211 Meeting Expenses 1 3 3 29000 - - 2320 Communications 0 20 2330 Rents/Leases 0 0 0 0 24 2344 Planning Services 23 165 258 250 140,000 2349 Other Professional Services 21,611 63 77 50,000 136 2351 Maint. of Equipment 0 0 0 0 15 2370 Advertising 0 0 0 0 4 2380 Printing and Reproduction 0 0 0 0 10,000 2390 contractual Services 0 7 1 0 5 1 5,700 2391 Memberships & Subscriptions 6 9 10,750 8 9 2410 Office Supplies 14 13 13 10,000 14 2420 Operating Supplies 17 16,000 19,612 15 15,000 2830 code Enforcement Activities 20 25,400 31,220 20,000 20 2910 Refunds 12 11 11,000 7 11 146,872 340 468 394,000 470,680 Capital Outlay 2520 Equipment & Furniture 580 6 33,989 30 7 000 20 TOTALS $1 $2 $2,273,926 $2 $2 -120- Land Use and Lon Ran Plannin Land Use -121- 12/13/04 Parks and Recreation/ Parks STATEMENT OF FUNCTIONS The City of ]Dublin takes pride in providing its residents and visitors the highest quality public parks to pursue their active and passive outdoor needs. Parks strives to be both environmentally and economically sound in its management of public areas including parks, gateways and rights -of -way. By staff establishing and adhering to the highest standards, each user will be assured the proper environment for their enjoyment. OBJECTIVES AND ACTIVITIES: ® To provide residents and visitors with the highest duality of public lands that are aesthetically pleasing and functionally sound. PERSONNEL DATA 2004 2005 POSITION TITLE CURRENT NUMBER ADOPIED Director, Grounds & Facilities 1 1. City Horticulturist 1 1 City Forester l 1 Landscape Architect 1 1 Maintenance Supervisor 1 1 Maintenance Crew Leader i 7 Maintenance Worker 20 20 Horticulturist Assistant 5 5 Forester Assistant 4 4 Clerical Specialist II 2 2 Administrative Assistant 1 I Mature Education Coordinator 0 1 Seasonal Maintenance worker 38 40 Seasonal Clerical 0 1 Interns 1 1 TOTAL 83 87 NOTES AND ADJUSTMENTS A Mature Education Coordinator, two Seasonal Maintenance workers, and a Seasonal Clerical position were added. Parks -123- 12/13/04 General Fund 2004 Parks and Recreation 2003 2004 Revised 2004 2005 Parks Actual Budget Budget Estimate Budget 101 -1620 Personal Services 2110 Salaries and Wages $1 $1,796,600 $1,796 $1,821,730 $2,000 2111 Overtime Wages 95 95 95,000 95,000 125,000 2112 Other Wages 431 513,350 513 500 557 2120 Employee Benefits 854 891 891,650 916 846,580 2140 Uniforms & Clothing 69 91 110 80,000 105 00 500 3 3 3 3 3 O ther Expenses 2201 Conferences/Mileag , 7 1 45 46 30 4 2310 Utilities 108,469 125,000 134 125 134 2320 Communications 21 25,450 25 00 17 2330 Rants and L s 8 14,000 19 10, 000 , %�J5 2351 Maintenance of Equipme 0 800 00 500 2 390 Misc. Contractual Services 487 875,000 947 800,000 808 2391 Memberships and Subscriptions 5 5 5 4 5 2410 Office Supplies 4 9 11,346 6 9 2420 Operating Supplies 55,945 86 116,729 90 66,550 2421 Reforestation 43,723 0 119 90 0 2428 Special Event Supplies 6 7 7 7 7 2432 Parks Maintenance 128,071 179 220,374 140 200 2433 Equipment Maintenance. 21 40 50 30,000 50 2440 Small Tools & Minor Equipment 17 18,100 19,146 19 22 2812 Special Programs 4 7 7,950 4 9 954,663 1 1 1 1 Capital Outlay 2510 Land Improvements 131 191,300 309,460 300,000 178 2520 Equip 73,231 90 128 100,000 91,750 204,424 281 437 400 270 TOTALS $4,259,923 $5,109,500 $5 $5,190,715 $5 -124- Parks and Recreation/ Parks Parks -125- 12/1 3/04 Economic Development O EM - 1101 t� This function is administered b the Deput Cit Mana of Economic Development who reports directl to the Cit Mana The function is responsible for the implementation of the Cit economic development pro and strate The Director is responsible for the development and implementation of local business attraction, retention, and expansion pro coordination of activities with various private and public or involved in local and re economic development; the inte of local economic development objectives with broader communit plannin policies and g oals ; development and maintenance of an economic development data base provide pro mana to expedite permit coordination and plan review for tar commercial development pro serve as the Cit housin officer, implement business development activities; maintain involvement with communit or administer Cit incentive pro and serve as a local business ombudsman to assist with development issues and help ensure q ualit y development within the Cit C,BJECTIVES Al D ACTIVITIES: PERSONNEL DATA POSITION TITLE Director, Economic Development Administrative Assistant Economic Development Specialist 2004 2005 CURRENT NUMBER ADOPTED 3 3 NOTES AND ADJUSTMENTS: This function was previousl a division in the Department of Finance. In an effort to elevate the function, as recommended b the updated Economic Development Strate this function is administered and mana b a Deput Cit Mana and reports directl to the Cit Mana EcoDev -127- 12/13/04 1 `I l r G eneral Fund 2004 Economic Development 2003 2004 Revised 2004 2005 Office of the Director Actual Budget Budget Estimate Budget 101 -1710 Personal Services 2110 Salaries & Wages $173 $170,700 $170 $171 $205,180 2112 Other Wages 0 0 0 0 2 2120 Employee Benefits 65 67,250 67,250 65 66,120 239,018 237 237 236 273,650 r -- � 2201 Conferences/Mileage 5 5 72 50 5 5 5 2210 i h rs le Business Exp 2,597 21 2 1 , 000 3 2211 Meeting nses 5 9 9 4 5,0 2320 Communications 0 2 2 1 1 2349 Professional Services 0 0 0 0 180 2380 Printing and Rep rod u ction zi 5 If 7 ujo 8 , 239 Memberships & Subscripti , ,7 2 2 ,450 2410 Office Su 777 1,200 1 1 1 2822 Economic Development Pr ®gram 50,576 87 116 118,000 399,740 2825 Economic Development Incentive 679 1 1 1 1,231,000 Capital Outlay 2520 E & Office Furniture 253 500 500 500 59000 TOTALS $986 $1 $1,537 $1 $2,137,540 -128- Economic Development Ecodev -129- 12/13104 STATEMENT OF FUNCTIONS: The newl created Administrative Services will provide direction and oversi to Court Services, Information Technolo Facilities Mana and Volunteer Services. PERSONNEL DATA 2004 POSITION TITLE CURRENT NUA/1BFR �kDOPTED TOTAL 0 7 NOTES AND ADJUSTMENTS: These positions were formerl included in the Office of the Cit I Mana with the exception of the Director of Administrat Services, which is a new position and the Executive Assistant, a position transferred from the former Office of the Director of Development. Two seasonal Clerical positions were added to provide volunteer support the month precedin the Dublin Irish Festival. The Administrative Assistant was up from a Clerical Specialist II in 2004. AdminSery -131- 1 12/13/04 General Fund 2004 Administrative Services 2003 2004 Revised 2004 2005 Office of the Director Actual Bud Bud Estimate Bud Personal Services 2110 Salaries & Wa $0 $0 $0 $0 $2387287 2111 Overtime Wa 0 0 0 0 1,700 2112 Other Wa 0 0 0 0 107500 2120 Emplo Benefits 0 0 0 0 64,776 0 0 0 0 0 315,263 • w 2201 Conferences/Milea 0 0 0 0 57000 2211 Meetin Expense 0 0 0 11200 2320 Communications 0 3 0 0 15800 2349 Other Professional Services 0 0 0 0 5,0 00 2380 Printin & Reproductions 0 0 0 0 119000 2390 Misc. Contractual Services 0 0 0 0 19000 2391 Memberships & Subscriptions 0 0 0 0 3,000 2410 Office Supplies 0 0 0 0 2,500 2812 S p e c i a 1 P L o j e C; t S 0 0 0 0 21,000 0 0 0 0 51,500 Capital Outla 2520 E & Office Furniture 0 0 0 0 0 TOTALS $0 $0 $0 $0 $366976:1 -132- Administrative Services / office of the Director BUDGET SUMMA • Account 2110 reflects funding for staff positions within the newly created Administrative Services. • Account 2112 provides funding for one Intern position and for two seasonal positions to provide support to the volunteer program. • Account 2320 is for charges associated with providing the Director of Administrative Services, Volunteer Administrator, Administrative Assistant and Executive Assistant with cellular phones, and local and long distance telephone charges for the office. • Account 2380 provides funding for printing related to the Volunteer Administrator's position, including a Volunteer Newsletter, recruiting fliers, training manuals, a poster campaign, name badges, volunteer brochure, t- shirts, and signage. • Account 2812 provides funding for volunteer activities, including programming for National Volunteer Week. Included are a Youth in Government program for high school students, and support of Green Team events. AdminSery -13 3- 12/13/04 Administrative Services / Information Technology STATEMENT OF FUNCTIONS The administration of the City's information technology is the responsibility of the Director of Information Technology (IT). This involves planning, maintaining, developing, overseeing and managing the City's local area and wide area networks, the IBM iSeries (AS /400) Systems, all personal computers, the citywide telephone system, and any other technology related issue. IT must also enhance and promote the utilization of technology so that city operations realize the benefits of using technology as a tool. The goal of Information Technology is to improve productivity, improve decision- making, increase staff and citizen safety, and to enhance services to the entire Dublin community. This function continues to grow with the expectation that the functional responsibilities will continue to expand as a result of continued employment growth and the rapidly changing world of technology. +OBJECTIVES AND ACTIVITIES PERSONNEL DATA OSITION TITLE 2004 CURRENT NUMBER 2005 ADOPTED Director, Information Technology 1 1 Information Technology Project Leader 2 2 Network Operations Manager 1 1 Network Administrator 1 1 Information Technology Analyst 2 2 Geographic Information Systems Coordinator 1 1 Software Support Analyst 0 1 Administrative Assistant 1 1 GIS Analyst 2 2 Intern (GIS and PC Analyst) 1 1 TOTAL 12 13 NOTES AND ADJUSTMENTS The Software Support Analyst has been moved from Public Service /Building Standards to Information Technology as a part of the citywide reorganization. InfoTec -135- 12/13/04 General Fund 2004 Administrative Services 2003 2004 Revised 2004 2005 Information Technolo Actual Bud Bud Estimate Budoet,,,111. NAM Personal Services 2110 Salaries & Wa $616,726 $6427500 $6427500 $6359000 $723,746 2111 Overtime Wa 187811 15,000 159000 159000 12 2112 Other Wa 11,695 15,600 15,600 10 20,000 2120 Emp�o B(�nefits 2147974 223,000 223,000 218,000 221,872 5259850 862,206 896,100 8969100 878,500 9779618 Other Expenses 2201 Conferences/Milea 552289 60 799402 45 629500 2320 Communications 203,973 2189800 1279803 1859000 1979500 2349 Other Professional Services 1519628 2349600 380 185vOOO 2 000 2351 Maintenance of E 36591-1 5259850 7669739 5757000 5559350 2391 Memberships & Subscriptions 1, 3%$ 2 100 49100 19500 59100 2410 Office Supplies 109925 10,000 10 1 09000 109000 2420 Operatin Supplies 5,427 14,550 14,998 87000 14,550 ird 11111111 2520 - E q uipment & Office Furniture 8,710 2,500 9,131 %000 2Y000 TOTALS $1?6649670 $1,9669500 $293899236 $1,897Y100 $270509618 -138- Administrative Services / Information Technology BUDGET SUMMARY • Account 2110 includes $250 per month car allowance for Director of Information Technology (IT). • Account 2112 reflects funding for one intern position to work with the GIS team and assist the PC/Network Analysts . • Account 2320 includes funds for local and long - distance telephone charges, communication fees for the Internet, cellular phones, monthly citywide fees for telephone service, and mobile computing fees for ]Police and Building Standards. • Account 2349 provides for computer consulting services for the implementation of new applications; to enhance present application usage; and for special projects when specific expertise is desired and/or to augment the staffing assignments due to workload. • Account 2351 provides funding for hardware and software maintenance fees. Account 2520 provides funding for office chairs and shelving. InfoTec -137- 12/13/04 Administrative Services / Court Services • Court Services serves as the judicial branch of the City. Court Services is responsible for monitoring all court operations including the collection of fines, preparing the court docket, and for processing all criminal and traffic citations. As a sentencing alternative, Adult Probation, Adult and Juvenile Diversion, and Provided No Conviction programs are offered. Court Services is also responsible for implementing and operating the City's Records Management program, which includes both on and off -site central storage, microfilming and optical imaging. 2004 2005 CU RREN T ADOPTED Director, Court Services (2) 1 1 Probation Officer 1 1 Diversion Officer 1 1 Court Clerk 2 2 Records Management Technician (1) 1 1 Administrative Assistant (3) 1 1 h1 TOTAL W NOTES AND ADJUSTMENTS: A portion of the salaries for the Mayor and Vice -Mayor is allocated to the Court Services budget. Court Services also performs the additional duties of Records Management to comply with conditions set forth in the Ohio Revised Code. Salaries, wages and benefits have been allocated to Court Services and Records Management for each position as follows (1) allocates one hundred percent (100%) to Records Management, (2) allocates fifty percent (50 %) to Court Services and fifty percent (50 ° / o) to Records Management and (3) allocates seventy-five percent (75 %) to Court Services and twenty-five percent (25 %) to Records Management. AdmCourt -139- 12/13/04 General Fund 2004 Administrative Services 2003 2004 Revised 2004 2005 Court Services Actual Bud Bud Estimate Bud 101-1930 Personal Services 2110 Salaries & Wa $248,062 $259,600 $259,600 $259,000 $270,870 2111 Overtime Wa 0 21000 27000 11700 21000 2120 --Emplo Benefits 113,006 115,050 115050 11695 00 1 02,950 361,068 3767650 3767650 377,200 375,820 2201 c/ it 87880 7, 500 71500 7v50 O 79500 2320 Communications 542 600 600 11000 1 Y200 2330 Rents/Leases 29760 39200 31430 31200 31200 2345 Le Services (Prosecutor) 15,418 23,000 30,389 36,000 25000 2349 Professional Services 38,961 42,000 42,590 587000 61 v500 2351, Maintenance of E 11023 750 750 800 900 2390 Misc. Contractual Services 5,123 67300 69300 1 �, 000 11, 2391 Memberships & Subscriptions 802 850 850 800 950 2410 Office Supplies 137580 162000 169000 24,000 217000 2420 Operatin Supplies 0 0 0 0 0 2820 Probation Supplies 157 500 500 300 500 2910 Refunds 10 100 100 100 100 87,256 100,800 109,009 141,700 1099850 Capital Outla 2520 E & Office Furniture 2,530 6,500 8,889 8,750 2,000 TOTALS $450,854 $483,950 $494,548 $5279,650 $487,670 SM Administrative Services / Court Services AdmCourt -141- 12/13/04 Administrative Services / Records Mana Records Mana was created to eliminate the unnecessar stora of obsolete records and to establish efficient methods for stora and retrieval of documents. As part of Records Mana , a central stora facilit was created to reduce the amount of "pnime" office space bein utilized b inactive records. Operated b Court Services,, the central stora facilit allows for inactive records to be monitored for destruction in accordance with the procedures established in the Ohio Revised Code. Records Mana also supervises the microfilmin of permanent records as well as optical ima Cit documents for multiple user access. [9190 1 11 111111111 IIIIN V LTA .31 IJIWLVJIIJI�;iii� NOT S AND ADJUSTMENTS.- Court Services administers Records Mana for the Cit The followin reflects the estimated percenta of services allocated for both Court Services and Records Mana for each position: the Records Mana Technician allocates 100% of their time to Records Mana the Director of Court Services allocates 50% of their time to Records Mana and the'Adrru"nistrative Secretar allocates 25% of their time to Records Mana Records M -143- 12/13/04 General Fund 2004 Administrative Services 2003 2004 Revised 2004 2005 Records Management Actual Budget Budget Estimate Budget 101 -1931 Personal Services 2110 Salaries & Wages $80 $83,700 $83 $83,300 $88 2111 Overtime Wages 0 500 500 0 500 2120 Employee Benefits 34 37 37 37 34,750 115 121 121,700 120 123 2201 Conferences/Mileage 12,108 00 6 0 4 2349 Professional Services 13,440 25 25 30,000 2351 Maintenance of Equipment 3 4 5 4 150 3 2390 Misc. Contractual Services 5,187 5 300 9 89000 8 2.391 Memberships & Subscription 40 500 500 400 500 2410 Office Supplies 1 7 1500 1 v 769 600 1 1 369349 - 9 900 49, 595 30,100 4 9 2520 - - E & Office Furniture 459865 119000 11,000 51500 0 TOTALS $197 $176,600 $182,295 $1627200 $1717400 -144- Administrative Services / Records Management . UDGET SUMMARY 101 -1931 • Account 2110 and 2120 includes funding for the percentage of time allocated to Records Management by the Court Services staff. • Account 2201 includes funds for the training of additional personnel for citywide document imaging project. • Account 2349 includes funds for the purpose of microfilming hard copy documents. It also includes funds for the purpose of the document imaging of hard copy documents as needed. • Account 2351 includes funds for maintenance contracts for copiers, microfilming equipment, and imaging equipment. • Account 2390 includes funds for off -site records storage and retrieval of all computer back -up tapes, microfilmed originals and historical paper documents, and on -site records destruction. Records Mgmt -145- 12/13/04 Administrative Services / Facilities Mana STATEMENT OF FUNCTIONS: Facilities Mana protects the Cit investment in public buildin and strives to insure that both the appearance and functions are preserved. This is accomplished b adherence to proper preventive maintenance pro • To protect the Cit substantial investments in its facilities b adherin to the strictest preventive maintenance standards and to anticipate and react to our customer needs. PERSONNEL DATA 2004 2005 POSITION TITLE CURRENT NUMBER ADOPTED Maintenance Supervisor I I Crew Leader 2 3 Maintenance Worker 6 6 Custodians 6 6 Seasonal Maintenance Worker 6 10 TOTAL 21 26 NOTES AND ADJUSTMENTS: A Crew Leader and four seasonal Maintenance Workers were added. Facilities -147- 12/13/04 11 ••- • • • General Fund 2004 Administrative Services 2003 2004 Revised 2004 2005 Facilities Actual Budget Budget Estimate Budget 101 -1949 Personal Services 2110 Salaries & Wa $4939607 $561 Y300 $561 $541,860 $692,449 2310 Overtime Wages 28 9 755 9.111 199000 27,000 110 2320 Other ,,,- s 53,957 108 1089000 750000 130 2120 Emplo Benefits 262 2989050 298 280,800 303,150 2350 Uniforms _ Clothinq 129521 277300 29Y630 159000 339800 851,055 1 1 939,660 1,183,199 Other Expenses 2201 Conferences/Mileage 6 79300 , ,0 0 69750 2310 Utilities 285,171 325 353,438 300 0 30 3 000 2320 Communications 52 9 65 9 68 5 000 1 O, 050 2330 Rents & Leases 22 21 23 9 00 5 700 2350 MaInt. of Equipment & FacHities 100 112 124,306 124 123 isco Contractual Services 1 4,844 220 1 225 222,150 391 Memberships & Subscriptions 121 450 450 200 200 2410 Office Supplies 3 4 4 4 4 2420 Operating Supplies 132,461 127 132 125 127,300 2440 Small Tools & Minor Equipment 4 5 5 2 5 803 890,400 965 869 835 Capital Outlay 2520 Equipment 13,985 5 9 8,000 11,400 2530 Buildin /Renovation 71 191 207 9 380 125,000 12,000 85,536 197,050 216,789 133,000 23,400 TOTALS $1 $2,101 $2 $1 $2,042 -148- Administrative Services / Facilities Mana Facilities -149- 12/13/04 P T% ublic Service / Streets and Utilities Streets and Utilities is the direct responsibilit of the Director of Streets & Utilities, who reports to the Director of Public Service. The Street Maintenance pro involves the maintenance, repair and improvement of all Cit streets includin the state hi Snow plowin street saltin and the maintenance and repair of the storm sewer s are char to this pro Pro include mos control and g uardrail repair /replacement and support to special events. In 2005, the street and traffic si fabrication and pavement markin operation became the responsibilit of En The 2005 bud reflects this chan OBJECrrIVES AND ACTIVITIES: NOTES AND ADJUSTMENTS: One Maintenance Worker was added. One Maintenance Supervisor position is allocated 20% to this bud 30% to the Water Fund and 50% to the Sewer Fund and is reflected in the Personnel Data in the Sewer Fund. The Maintenance Supervisor position above was moved 100% to the Solid Waste Mana bud One Clerical Specialist H is allocated 50% to the Street Fund and 50% to the Vehicle Maintenance bud One Clerical Specialist 11 and one Crew Leader are allocated 50% to Solid Waste Mana One Crew Leader, four Maintenance Workers, and one Si Worker were moved to the En bud in the Street Maintenance Fund. StreetMt -151- 12/13/04 PERSONNEL DATA 2004 2005 POSITION TITLE CURRENT NUMBER ADOPTED Director, Streets and Utilities I I Assistant Director of Streets & Utilities I I Maintenance Supervisor 1 0 Maintenance Crew Leader 5 4 Maintenance Worker 19 16 Seasonal Maintenance Worker 11 I I Si Worker 1 0 Administrative Assistant I I Clerical Specialist 11 2 2 Clerical Specialist I (part-time) I I TOTAL 43 37 NOTES AND ADJUSTMENTS: One Maintenance Worker was added. One Maintenance Supervisor position is allocated 20% to this bud 30% to the Water Fund and 50% to the Sewer Fund and is reflected in the Personnel Data in the Sewer Fund. The Maintenance Supervisor position above was moved 100% to the Solid Waste Mana bud One Clerical Specialist H is allocated 50% to the Street Fund and 50% to the Vehicle Maintenance bud One Clerical Specialist 11 and one Crew Leader are allocated 50% to Solid Waste Mana One Crew Leader, four Maintenance Workers, and one Si Worker were moved to the En bud in the Street Maintenance Fund. StreetMt -151- 12/13/04 Street Maint. & Repair Fund 2004 Public Service 2003 2004 Revised 2004 2005 Streets & Utilities Actual Budget Budget Estimate Budget 210 -1320 Personal Services 2110 Salaries & Wages $1 $1 $1,235 $1 $1 2111 Overtire Wages 123 121 121 120 121 2112 Other Wags 114 200,000 200 150,000 200,000 2120 Employee Benefits 592 593 593 593 495 2140 Uniforms & clothing 26 51 64,321 45,000 42,400 Cher Expenses 201 Conferences/Mileage 24 28,000 2 ,1 , 00 26 2302 pair Services 59 70 71 30 9 45 2320 icati - is 1 , 14,95 18,001 130 7 2330 Rents & Leases 19 35 40,157 2 0,40 2349 Other Professional Services 90 160,000 172 125 40,000 2351 Maintenance of Equipment 17 9 20,100 24 18 20 2390 Contractual Services 5 0 0 0 0 2391 Memberships & Subscriptions 698 2 2,650 1 1 2410 Office Supplies 4 6 8,656 6 6,000 2420 Operating Supplies 149 190,000 206 125,000 181 2422 Street Salt 388 325 542 350 325 2428 Special Events 29 31,000 31 31 28,000 2440 Small Tools & Minor Equipment 15 23,000 25,000 17 23,000 2441 Signs 89 106 111 100 0 899 1, 011, 700 1,282, 558 863,500 735,260 Capital Outlay 2520 Equipment & Furniture 43,246 8 11,078 8,000 8,000 TOTALS $2 7 984 2 793 $3,221,000 $3 $3 9 057,450 $2,758 -152- Public Service / Streets and Utilities 1-0011,11 StreetMt -1 5 3 - 12/13/04 Public Service / En STATEMENT OF FUNCTION: This pro formerl a function of Streets and Utilities, is responsible for installin repairin and maintainin all street name si and traffic control si within the public ri and maintainin all pavement markin such as crosswalk lines, stop bars, center lines and school zone markin Also included within this unit is traffic si maintenance and operation. 0 To provide well-maintained streets that are clearl si and marked. PERSONNEL DATA POSITION TITLE 2004 CURRENT NUMBER 2005 ADOPTED These emplo were moved from Streets and Utilitie - 0 0 0 0 INNIM �I Traffic Maint &Si -155- 12/13/04 ffMt0_=4 Street Maintenance & Repair 2004 Public Service 2003 2004 Revised 2004 2005 En Actual Bud Bud et Estimate Bud Personal Services 2110 Salaries/Wa $0 $0 $0 $0 $25500 2111 Overtime Wa 0 0 0 0 157000 2120 Emplo Benefits 0 0 0 0 106,700 2140 Uniforms & Clothin 0 0 0 0 5,000 0 0 0 0 0 382,300 RIM 2302 Repair Services 0 0 0 0 203000 2310 Utilities 18,637 33,500 5191, )6 30 339500 2320 :)mmunications 0 0 0 0 " 2349 Other Professional Servicus 0 0 0 0 1007000 2351 Maint. of E 0 0 0 0 2,000 2420 Operatin Supplies 0 0 0 0 16,000 2428 Special Events 0 0 0 0 4,000 2430 Repair and Maintenance 165,017 125,000 1737957 150,000 140,000 2440 Small Tools & Minor-E 0 0 0 0 3,000 2441 Si 0 0 0 0 120,000 183,654 - 158,500 225,153 180,000 441,300 2520 E 129488 329000 32, 26,000 12000 TOTALS $1967142 $190,500 $257J53 $2069000 $835,•00 -156- Public Service / Engineering BUDGET SUMMARY • Accounts 2110, 2111 2112, and 2120 include funds for the street and traffic sign fabrication and pavement marking operations, formerly included in Streets and Utilities. • Account 2302 funds painting of poles for street lighting. • Account 2310 funds utilities for operation of traffic signals. • Account 2349 reflects the cost of a contract for pavement marking. • Account 2441 provides funding for materials and supplies needed for sign fabrication. Traffic Maint & Signage -157- 12/13/04 Public Service/ Highway Maintenance This program is identical to the street maintenance program as outlined in the street maintenance section, except this covers work performed on the various state highways located within the City. The monies utilized for this section are from the State Highway Maintenance Improvements Fund which is generated by motor vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose. TES AND ADJUSTMENTS There are no personnel specifically assigned to Highway Maintenance; however, personnel costs are allocated to this fund based on actual hours worked on State Highways located within the City. Highway -159- 12/13/04 III 11111111pi 11 1 11111 1 li iiiiiii Hi Fund 2004 Public Service 2003 2004 Revised 2004 2005 Streets & Utilities Actual Bud Bud Estimate Bud 211-1320 Personal Services 2110 Salaries & Wa $217809 $46,900 $469900 $20 $46,900 2111 Overtime Wa 11405 500 500 0 500 2112 Other Wa 3,154 5 5,000 1,000 5,000 2120 Emp,l,. Benefits 10,097 97000 9,000 9,000 7 369465 614 400 61 30 60,270 Other Expenses r- 2420 Operatin Supplies 0 0 0 0 0 2422 Street Salt 0- 0 259000 2 4 "30 Repair & Maintenance C 0 0 -160- Public Service/ Highway Maintenance BUDGET SUMMARY Accounts 2110, 2111, 2112, and 2120 include funds to cover the costs of salting state highways for snow and ice control purposes and for mowing along state highways. Account 2422 provides street salt for snow removal on state highways. Highway -161- 12/13/04 Hi Fund 2004 Public Service 2003 2004 Revised 2004 2005 En Actual Bud Bud Estimate Bud 211-1330 Other Expenses 2310 Utilities $24,831 $287000 $309392 $27,000 $28,000 2430 Repair and Maintenance 0 0 0 0 0 24,831 28,000 30,392 272000 28,000 Capital Outla 2520 E 0 0 0 0 0 TOTALS $24831 $287000 $307392 $279000 $28,00# -162- Public Service 1 Engineering BUDGET SUMMARY • Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that are located on State highways. • Account 2430 has no allocation within this fund due to limited resources. Highwyts -163- 1 2/13/04 Parks and Recreation / Cemeter Maintenance STATEMENT OF FUNCTIONS: The Cit of Dublin reco its responsibilit to provide the proper g rounds for its permanent residents b strivin to protect and enhance its active and historical cemeteries. Cemeter Maintenance facilitates the burial process with the g reatest of respect and assures proper care of these sacred g rounds b adherence to the hi of maintenance standards. OBJECTIVES AND ACTIVITIES: To provide proper burial g ro u nds that reflect Dublin's hi standards and to assure a most respectful burial process. TOTAL NOTES AND ADJUST1I%IENTS,-,. Cemeter -165- 12/13/04 Cemeter Fund 2004 Parks and Recreation 2003 2004 Revised 2004 2005 Cemeter Maintenance Actual Bud Bud Estimate Bud 212-1621 Personal Services 2110 Salaries & Wa $35Y172 $39,050 $39,050 $30,000 $42,150 2111 Overtime Wa 41850 21000 21000 12,000 41000 2112 Other Wa 187973 367200 367200 247250 36,200 2120 Employee Benefits 219263 25750 257750 257780 24,050 29000 80,258 103,000 103000 9 22030 1069400 Other Expenses 2201 Conferences/Milea 0 250 250 0 250 23,10 Utilities 45 500 713 500 500 2349 Other Professional Services 19472 1,500 11500 19000 19500 2351 Maintenance of -:: ent 59 29000 3,900 39000 15500 2380 Printin and Reproduction 903 89250 892 19000 192 0 2390 Misc, Contractual Services 22856 4,750 59250 2,000 4X750 2410 Office Supplies 384 500 500 500 500 2430 Repair & Maintenance 2,269 9,100 157380 10,000 9,100 7,988 26,850 35,743 18,000 19,350 Capital Outla 2510 Land & Land Improvements 7,831 10,500 18,500 12,000 15,800 2520 E & Furniture 3,624 3,350 3,350 3,300 800 11,455 137850 217850 157300 16,600 TOTALS $997701 $1439700 $160 $1-25,330 $1427350 Parks and Recreation / Cemetery Maintenance BUDGET SUMMARY • Account 2390 provides funding for the transaction expenses related to the acceptance of Visa/MasterCard, arborist work, and vault company services. • Account 2430 includes funding for repairing monuments, removing trees, grass seed, concrete, topsoil, and fertilizers. • Account 2-510 includes funding for landscaping and headstone repair and mausoleum door replacement. Cemetery -167- 12/13/04 Parks and Recreation 1 Recreation Services Recreation Services is responsible for developing, implementing and delivering quality recreation and leisure services to the residents of Dublin and the Dublin School District. The Recreation staff is dedicated to a comprehensive programming standard that insures equitable opportunities to all customers, based on principles of self - actualization and strength of community, and in a manner that is fiscally responsible and cost efficient. OBJECTIVES AND ACTIVITIES Recreation Services .Administrator 1 1 Recreation Program Supervisor 3 3 Assistant Recreation Program `- )'upervisor 2 2 T 6 QUA Front Desk 2.40 FTE 2.3 8 FTE Intern 1.65 FTE 1.65 FTE Open Gym & Sports 2.60 FTE 2.60 FTE wyandot Discovery Camp 22.00 SFTE 25.00 FTE Recreation Leader 1.47 FTE 1.47 FTE Summer Program Supervisors: Explorers & Kidzones, Camp Project Leed Teens (Tees. Lounge staff) 16.10 SFTE 16.10 FTE Special Needs (Weekender Fun, 1.00 FTE 1.00 FTE Vocation /Vacation, Camp Ability) 1.30 FTE .37 FTE Jr. Kidzone 5.00 SFTE 6.00* FTE Special Events .53 FTE .40 FTE My First Camp .40 FTE 1.75 FTE Travel Aides .24 FTE .20 FTE Head Front Desk .70 FTE -0- FTE TOTAL 55.39 FTE 58.92 FTE NOTES AND ADJUSTMENTS The Director of Recreation Services and the Administrative Secretary positions are reflected in the DCRC budget; however, 45% of the Director's time and 50% of the Administrative Secretary's time are funded in .this budget. Rec -169- 12/13/04 Recreation Fund 2004 Parks and Recreation 2003 2004 Revised 2004 2005 Recreation Actual Budget Budget Estimate Budget 2131630 Personal Services 2110 Salaries & Wa $3939237 $4087900 $408,900 $403,000 $454,70 2111 Overtime Wages • 111 31000 1,500 3100 1 2112 Other Wages 33,850 •1 11! 3607000 330,000 21. 2120 Emplo Benefits 207,788 2161100 2161100 230 100 249,78 214 Uniforms and Clothing 8 10,800 11 111 10 9 2370 Advertising 924090 9987800 • • 111 974,600 1 2201 Conferences/Mileage L, 11 11 , 000 11,100 2320 Communications 5,823 18,2 20, 1 11 20,770 2330 Rents & Leases 33,850 85,600 08,663 65 81 234 r Professioral Services 102,365 141,000 147 120 190 2351 Maintenance of Equipment 2 1 1 2 1 , 000 1 9 2370 Advertising 1 2 3 ,000 3 2380 Printing and Reproduction 22 7 519 '29,800 37 36 27, 00 2390 Misc. Contractual Services 27 36 36,650 36,000 42,650 2391 Memberships & Subscriptions 1 3 3 2 3 2410 Office Supplies 11 20 21 14 17 2420 Operating Supplies 48 66 77 53 65 2423 Concessions 0 2 2 500 0 2442 Sports Equipment 14 16 19,402 14 16,070 2840 Special Events 1 1 1 1, 000 1 2841 Senior Citizens' Activities 16 22 22 18 25 2842 Sports Leagues 36,288 46 51,533 40,000 46,520 2910 Refunds 49 60 60 53 60 381 565,850 625 472 614 Capital outlay 2520 Equipment & Furniture 21,722 14500 18 15,000 11 TOTALS $1 $ 1,579,150 $1,643 $1, 461, 600 $1,761,730 -170- Parks and Recreation/ Recreation Services BUDGIET SUMMARY: Rec '-171- 12/13/04 Parks and Recreation / Community Recreation Center The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of the art facility providing the highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School District. Through well- planned facility management and programming, the DCRC is committed to the highest level of service our internal and external customers expect and deserve. • To provide safe, quality leisure activities and services. • To provide a combination of open recreation and structured program opportunities. • To provide a facility which meets or exceeds all state and local health and safety requirements. • To provide continuing education and training for all DCRC staff. PERSONNEL DATA 2004 2005 POSITION TITLE CURRENT NUMBER ADOPTED Director, Recreation Services 1 I Recreation Service Administrator 3 3 Recreation Program Supervisor 3 Recreation Operations Supervisor 1 1 Front Desk Supervisor 1 I Community Hall Supervisor I 1 Theater Supervisor 1 I Assistant Recreation Program Supervisor 3 3 Assistant Front Desk Supervisor 1 I Recreation Specialist I 1 Theater Technician 1 0 Administrative Assistant 1 1 Membership Coordinator (part -time) 1 1 9 18 TOTAL PART -TIME STAFF Fitness/wellness 8.60 FTE 9.53 FTE Aquatics 21.16 FTE 22.26 FTE Building Attendants .50 FTE -0 -FTE Building Supervisors 1.30 FTE -0- FTE Front Desk workers 4.40 FTE 4.40 FTE Babysitters 5.64 FTE 5.64 TTE . Intern 1.50 FTE 1.64 FTE TOTAL 43.10 FTE 43.47 FTE NOTES AND ADJUSTMENTS The Theater Technician position was eliminated due to utilization of several part -time employees. CRC -173- 12/13/04 2005 Budget -City of Dublin, Ohi Recreation Fund 2004 P arks and Recreation 2003 2004 Revised 2004 2005 Community Recreation Center Actual Budget Budget Estimate Budget 213 -1631 P ersonal Services 2110 Salaries & Wages $583 $748,500 $748 $748,500 $724,350 2111 Overtime Wages 4 20 20 30,000 25,000 2112 Other Wages 935 994 994 954 967 2120 Employee Benefits 348,497 422 422,400 422,400 380,730 2140 Uniforms and Clothing 11 14 16,925 14,000 14 1 2 2 2 2 Other Expens 2201 Conference 1 0 43 4,000 35 2310 Utilities 385 460 , 5 .1 450,000 4 3 , 000 2320 Communications 27 35,150 37 20 28,750 2330 Rents and Leases 11 21 ,000 20,200 2349 Other rofe s i n l S hrvices 69, 966 1 �4 9 g 5 0 80,000 1 351 Maintenance of Equipment 1 3 ,138 1 3 2370 Advertising 9 20,000 36,620 12,000 19 2380 Printing and Reproduction 28 50 64,242 47 53,750 2390 Misc. Contractual Services 29,379 39,600 40,160 40,000 49,100 2391 Memberships & Subscriptions 3 5 5 3 5,170 2410 Office Supplies 16,773 34,000 34 12 30,000 2420 Operating Supplies & Chemicals 18 32 35 27 32,200 2425 Merchandise 7 13 16 10,000 13 2426 Recreation Programs Supplies 48,407 56 70,132 50 88,450 2430 Repair and Maintenance 46,555 59,500 75 55,000 63 2440 Small Tools and Minor Equipment 2 2 4 1 2 2442 Sports Equipment 46 59,000 90 70 80,800 2812 Special Programs 3 8 10,800 3,500 5 2910 Refunds 31,842 54,000 54,000 32,000 45,000 808 1 1 958 1,154 Capital Outlay 2520 E ui ment & Office Furniture 31 41 60 27 66 TOTALS $2,722 $3 $3 $3,154,270 $3,332 -174- Parks and Recreation / Communit Recreation Center I jjl� 1111, ............. I I I III` I III ll I illlii, �, � I I � 11 Uj I • CRC -175- 12/13/04 Administrative Services/ Community Recreation Center -- Facilities Facilities recognizes its obligation to protect the City's investment in public buildings and strives to insure that both the appearance and functions are preserved. This will be accomplished by adherence to proper preventive maintenance programs and striving to anticipate problems. By taking a proactive stance in managing the City facilities, we can assure the residents that their investments are being protected. To protect the City's substantial investments in its facilities by adhering to the strictest preventive maintenance standards and anticipate and react to our customer needs. NOTES AND ADJUSTMENTS Two Custodial positions were eliminated but will be offset through additional contractual services. RecFac -177- 12/13/04 Recreation Fund 2004 Administrative Services 2003 2004 Revised 2004 2005 Facilities Actual Budget Budget Estimate Budget 213 -1940 Personal Services 2110 Salaries & Wages $577,628 $620 $620 $569,50 $639,070 2111 Overtime Wages 38,165 40,000 40,000 40 40,000 112 Other Wages 37,630 54,000 54,000 50 40 2120 Employee Benefits 295,434 313 313,050 306,130 270,150 140 Uniforms and Clothing 13 24,700 28,474 12,000 24,700 N2,394 19052,200 190555974 ' . i 1 i Other Expenses 2201 Conferences/Milea 61833 6T000 67004 2tOOO -,500 2320 Communications 784 23650 41366 !!' 11400 2330 `- nts/L :3ases 152 29500 21500 500 29500 2350 Maintenance of Facilities 54J74 659000 931260 87,000 76,450 2390 Misc. Contractual Services 84,021 123,600 1417522 1447000 1807150 2420 Operating Supplies 109,713 909000 1051850 2440 Small Tools & Minor E 101064 51600 55600 31000 61600 271,360 310,650 • • 6 r 1 !' r• ,r M r , r 2520 Equipment & Office Furniture 53,763 4 28,192 23,000 11,000 2530 Building /Renovation 34,634 92,400 92 70 30,800 ®®eei e+ws wew i r mnim 88,397 96 121 93,000 41,800 TOTALS $1 $1,459,750 $1540,020 $1,399,130 $1,434,620 Administrative Services/ Community Recreation Center -- Facilities BUDGET SUMMARY • Accounts 2112 and 2120 include funding for positions reflected in the Personnel Data. Account 23 90 includes funding for HVAC services, fire alarm and sprinkler alarm testing, preventive maintenance services, maintenance of the resilient floor surface, and to refinish the gymnasium and Phase II aerobic room floors. Added for 2005 is funding for contracted custodial services. • Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other miscellaneous supplies to maintain the facility. • Account 2530 includes funding for carpeting for administrative offices, spare ozone pumps and components, and for indoor pool lighting repair and painting of stairs during shut -down. RecFac -179- 12/13/04 Safet / Police RI io Police, under the direction of the Chief of Police, will be comprised of three work units in 2005: Operations, Support Services,, and Technical Services. Operations consists of the followin patrol, traffic enforcement and accident investi field trainin bicycle patrol, and the K-9 and reserve officer pro The primar responsibilit of the Operations Bureau is the maintenance of public order, involvin the protection of constitutional g uarantees, the enforcement of the law and the provision of services necessar to respond to other needs of the Communit Support Services will include the detective section, internal affairs, the DARE and school resource office pro nei watch, special events and court liaison. The newl created Technical Services includes the communications records, propert room, accreditation and trainin technolo center, I support and accountin bud anc clerical support. The primar responsibilit of Technical Services is to provide the re support services for all of Police. Po lice and State and Federal law enforcement a in g atherin g ol* works in cooperation with local, information on criminal activit Other functions include: appearin as witnesses in court cases, identif and providin educational resources to assist the communit in crime prevention and plannin for lon communit needs as the relate to future police services. OBJECTIVES AND ACTIVITIES PERSONNEL DATA POSITION TITLE 2004 CURRENT NUMBER 2005 Chief of-Police Police Lieutenant Civilian Bureau Commander Police Ser Police Corporal Police Officer Executive Assistant Account Technician I Propert Technician Clerical Specialist 11 Communications Technician Communications Supervisor Intern TOTAL 1 2 0 8 6 54 3 14 2 0 a 1 2 1 7 6 53 3 14 2 1 a NOTES AND ADJUSTMENTS: A Civilian Bureau Commander position was added due to reor addin a third bureau for civilian personnel. One Ser position was eliminated and an additional Police Officer -added. Two Police Officer positions anticipated to be funded b Washin Township were eliminated. An intern was also added. Police 12/13/04 1 1 • • - • / • is • Safety Fund 2004 Safety 2003 2004 Revised 2004 2005 Police Actual Budget Budget Estimate Budget +�fiL�iE:3��i7 P ersonal Services 2110 Salaries & Wages $4,614 $5,333 $5 $5 $5,664,620 2111 Overtime Wages 329 395,300 395,300 400,000 385,620 2112 Other Wages 1 3 3 2 3,000 2120 Employee Benefits 1,984,7 9 2 2 2 2,267,000 140 Uniforms & Clothing 105,184 110 135 135 136 O ther Expense 2201 Conference/Mileage 1181,437 136 150, 665 90 132 2211 Meeting Expense - 3,476 3, 9 2 4 2213 Seminar pe se 1 9 26 9 300 26 9 7 43 2u ,000 23 2301 Cou Auditor Deducfion: 5 , 5 000 n 4 0 5 Commu nicati ons 42 ,50 4, X7,000 37 330 Rents and Leases 13,530 16 16 1 ,000 13 349 Other Professional Services 10 13 1 10,000 10,000 2351 Maintenance of Equipment 121 180 227 175 216,450 2390 Misc. Contractual Services 15,168 25 26 25 43,050 2391 Membership & Subscriptions 104,267 76 76 60 17 2410 Office Supplies 26,383 28 33,015 20,000 28 2420 Operating Supplies 8 ,644 70 74 50,000 67,000 2851 D.A.R.E. Program 53 35,000 39 35 32 2852 Drug Enforcement 0 0 0 0 0 2910 Refunds 192 500 500 200 500 614 664,380 746,972 537 629 Capital Outlay 2520 Equipment & Office Furniture 123 83,950 105,801 84,000 47 TOTALS $7 $8 $9,014 $8,262 $9,133,590 .. Safet Police BUDGET SUMMARY: • Account 2110 and 2120 provide fundin for staff. The 2005 bud reflects the addition of a Civilian Bureau Commander position and benefits for that position. It also includes the replacement of a Ser position with a Police Officer's position. The two police officers ori proposed for services to unincorporated areas of Washin Township throu a contract have been removed due to unavailabilit of fundin throu Washin Township. • Account 2140 provides fundin for uniform allowances and dr cleanin as provided for in the ne FOP contract. • Account 2211 includes funds for a y ear-end staff retreat. This retreat is a one-da locall held retreat with the objective of closin out the current y ear and preparin for the upcomin one. Additionall it 'des fundin for g roup meet' I I I I provi I meetin sponsored b the Cit Fund for food, bevera and associated supplies. • Account 2213 provides fundin for expenditures related to seminars sponsored b the Police. The expenditures are sometimes offset b fees char to participants. Funds for the Bike Rodeo and Battle of the Bad are also included in this account. • Account 2330 provides fundin t lease copiers, fax machines and other office e for the Police. Account 2349 provides fundin for pol laborator testin and law enforcement support from other local, state and federal a Account 2351 provide.s fundin for maintenance 1-Its for all departmental e includin but not limited to the radio s radios and consoles in the Communication Center. The increased fundin continues to reflect additional users and numbers of communications e covered under maintenance a • Account 2390 has increased for additional contracted securit used for special events. • Account 2391 includes continuation of a pro throu the Ohio Office of Criminal Justice Services (OCJS) throu which police officers from various local j urisdictions are able to share information throu a computer network. In 2005, the Cit share of the cost of this pro is a 25% the balance of the pro cost is paid from a B Grant throu OCJS. • Account 2420 includes fundin for e ammunition, Operation Kidpnint supplies j ail supplies ran supplies, canine food and supplies, supplies for police officer memorial service, and other miscellaneous operatin supplies that are needed. • Account 2851 includes fundin for all DARE related supplies and activities. • Account 2520 includes fundin for e and office furniture, includin anew speed trailer, talon flashers for all cruisers, replacement/repair of radar and laser units, in-car video cameras, and replacement/repair of fitness room e Police -183- 1 12/13/04 Parks and Recreation / Dublin Municipal Pools Pool Mana 5.00 SFTE 5.00 SFTE Concession Mana 1.34 SFTE 1.34 SFTE Assistant Concession Mana 3.26 SFTE 3.26 SFTE Pool Life 39.42 SFTE 39.42 SFTE Desk Staff/Concession Staff 20.36 SFTE 20.36 SFTE Pool Attendants Swim Team Coaches 8.92 SFTE 8.92 SFTE Swim Instructors .70 SFTE .70 SFTE TOTALS 79.00 SFTE 79.00 SFTE NOTES AND ADJUSTMENTS: The A Pro Supervisor and two Assistant A Supervisors reflected in the Communit Recreation Center bud have time allocated to the outdoor pool. 15% of the A Pro Supervisor, 5% of one Assistant A Supervisor, and 25% of a second Assistant A Supervisor's time � is allocated to this bud In addition, 10% of the Recreation Center Administrator's and 5% of the Director's time is also allocated to the outdoor pool bud Pool -185- 12/13/04 1 f - • Swimming Pool Fund 2004 Parks & Recreation 2003 2004 Revised 2004 2005 Recreation Actual Budget Budget Estimate Budget 215 -1630 Personal Services 2110 Salaries & Wages $27,943 $58 $58,600 $33,560 $34 2111 Overtime Wages 179 4 4 1 4 2112 Other Wages 165 448,350 448 320,000 400,000 120 Employee Benefits 32 84 84 60,000 69,170 2140 Uniforms & Clothi 1 17 18,075 15,000 15,750 235 612,350 613, 325 430 523 Other Expenses 2201 Conferences /Mileage 342 1 1 p 0 275 2310 Utilities 24 115,000 127,399 55 70 2320 Communications 328 2 50 , 40 1 , 2349 Other ofe sion l Services 2 1 9 50 b 1 6 2390 Misc. Contractual Services 0 600 600 0 600 2391 Memberships/Subscriptions 685 1 1 1 1 2410 Office Supplies 155 3 3 135 3,100 2420 Operating Supplies 2 5 5 5 8. 2423 Concessions 23,543 80 87,395 60 80 2424 Pool Supplies /Chemicals 21,902 64,500 69,838 55 54 2426 Program Supplies 320 4 4 970 4 2430 Repair and Maintenance 17 57 77 45,000 72 2910 Refunds 0 4 4 600 4 94 344,050 390,934 226,230 309,770 Capital Outlay 2520 Equipment & Office Furniture 19,400 39 45 13,500 84,770 TOTALS $349 $996,000 $1 $670 $918,360 -186- Parks and Recreation / Dublin Municipal Pools • Account 2110 and 2120 reflect the allocation noted under Notes and Adjustments. Both outdoor pool operations are included within these and all accounts within this budget. • Account 2112 provides funding for the seasonal staff salaries. • Account 2310 provides funding for electric, natural gas, and water and sewer services. • Account 2320 provides funding for the monthly charges associated with the pay phone located at the pool, a cellular phone, and local and long- distance telephone charges. • Account 2410 omits funding associated with the purchase of resident cards, now included within the DCRC budget. • Account 2426 provides funds for swim team supplies such as trophies and other program supplies associated with outdoor swim lessons and other swim programs. • Account 2520 includes funding for a three -meter dive platform with stairs, replacement chairs and umbrellas, and guard chairs for the north pool, and swim team equipment for the south pool. Pool -187- 12/13/04 Permissive Tax Fund t Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are approved by the Franklin .County Engineer's Office and Franklin County Commissioners. Projects must be for roadway construction or improvements. Funds are also received from legislation approved by Franklin and Delaware Counties to increase license registration fees in two $5.00 increments. The City receives 50% of the "first $5.00 increment ". The revenue received can only be spent on roads and bridges. • 11 PermTax -189- 12/13104 Permissive Tax Fund 2004 Public Services 2003 2004 Revised 2004 2005 En Actual Budget Budget Estimate Bud 216-1330 2550 Street Construction $0 $0 $0 $0 $0 Permissive Tax Fund • No expenditures are currentl anticipated in this fund for 2005. PerrnTax -191- 12/13/04 Communit Relations STATEMENT OF FUNCTIONS: 75% of the hotel/motel tax revenues are credited to Hotel/Motel Tax Fund in accordance with Cit Ordinance No. 133- 87. The remainin 25% is distributed to the Dublin Convention and Visitors Bureau (DCVB From the Hotel/Motel Tax Fund, the Cit allocates 25% of the total revenue to the Dublin Arts Council (DAC), up to a maximum as specified in a lease a executed f6r the DAC's use of a Cit facilit Funds ma be distributed to other or throu Cit Council review of submitted hotel/motel tax g rant applications. Cit pro are approved throu the normal bud process. For 2005, these include St. Patrick's Da Independence Da Irish Festival, Spooktacular, and Holl Da in Historic Dublin. Communit Relations plans, implements, and mana special events that enhance the Cit ima and stimulate visitors' and residents' attendance supportin the mission of the Dublin Convention and Visitors Bureau. PERSONNEL DATA 2004 2005 POSITION TITLE CURRENT NUMBER A DOPTED Communit Relations Specialist 3 3 Intern 2 1 TOTAL 5 4 NOTES AND ADJUSTMENTS: As noted in the General Fund, the Director of Communit Relations, the Administrative Secretar Communit Relations Technician, and Clerical Specialist 11 are allocated 50% to this bud Numerous temporar emplo are used throu the y ear to staff Cit special events. SpEvents -193- 12/13/04 i • • • r Hotel/Motel Tax Fund 2004 City Manager 2003 2004 Revised 2004 2005 Community Relations Actual Budget Budget Estimate Budget 217 -1130 Personal Services 2110 Salaries & Wages $221,814 $253,550 $253,550 $253 $282 2111 Overtime Wages 9 5 5 8 6 2112 Other Wages 34,733 28 28 25,000 30,650 2120 Employee Benefits 82,956 92 92 101 103 2140 Uniforms & Clothing 1 1 1 1 1 40 2390 350,078 381,100 381 388 423,800 2201 Conferences/Mileage 8,90 7, 00 7 9 9 00 ""gi 11 Meeting Expenses 2, 4 9 1 9 1 2 2320 Communications 19 14 14 1 ? 00 2349 Other Professional Services 0,638 1, 0 93,0 0 0 1,19 ,793 1 9 000 w 000 2370 Advertising 8,742 68 71 65 2380 Printing 46 44,500 46 9 40 2390 is Contractual Services , 84 00 300 1, 0 2391 Memberships & Subscriptions 2 508 2 2,900 2 2410 Office Supplies 5 6 6 3 2420 Operating Supplies 157 185 186 150 2440 Small Tools & Minor Equipment 10 2 2,585 4 2812 Special Projects /Programs 23 5 5 5,500 2813 Promotional Programs 5,180 4 4, 750 4 2815 Volunteer Program 27 31,300 33,440 29,000 29 Refunds 962 0 0 225 7 5,15 11 1. 7,70 41,400 500 2,000 4,000 164 2 20,500 3,750 32,900 1 1 1 1 1 T -194- Hotel /Motel Tax Fund 785,500 820,103 2004 813,100 TOTALS $822,157 Finance 2003 2004 Revised 2004 2005 Taxation m 11111 11 Actual Budget Budget Estimate Budget 1 Im I 217 -1 230 Other Expenses 2821 Grants /Community Organizations 106,111 58 93,003 93 75,000 2822 Grants /DAC 463,276 472,550 472 472,550 482,000 2823 Grants /DCVB 80,000 80,000 80,000 80,000 80,000 2790 Transfers 172 174,550 174,550 174 176,100 . 822 785,500 820,103 820 813,100 TOTALS $822,157 $785,500 $82og 103 $820,100 $813,100 -195- R B U DGET UDGET SUMMARY: 217-1130 Account 2211 provides fundin for internal workin luncheons, committee luncheons/dinners and sponsorship meetin and the Independence Da entertainer dinner. Account 2112 includes one intern, temporar emplo to work at Cit events and Dublin Irish Festival (DIF) event assistants. Account 2320 includes fundin for courier services, event bulk mailin DIF field phone lines and fift percent of the cost of the Cit cellular floater fleet used for special events. Account 2349 includes professional services for Cit sponsored events includin photo and g raphic desi for consistent brandin cit ASCAP and BMO licensin parade float entries entertainment and activities includin fireworks, exhibitors, musicians and dancers. Operational services include sound and electrical professionals; rentals includin tents, g enerators, ice trucks, li towers., port-a- sta li tables, chairs, shuttle service, radios, g olf carts and pa to Event Fund Partners. A si amount of these expenditures is offset b revenue. Account 2370 includes funds for event advertisin in print and electronic media to attTact visitors and overni g uests. I print materials brochures invitations, Account 2380 includes funds for event pri r*als includincy fliers, postcards, tickets, coupons, and maps. • Account 2420 includes fund i-ill for float 'Supplies, awards, decorations., prizes, crafts, table coverin si wristbands, entr hand stamps, alcohol, soda and water for Cit events. Bevera expenses will lar be offset b revenue. Account 2440 provides funds for replacement tents and securit ticket booths. @ Account 2812 provides fundin for Historic Dublin Crawl and the proposed is School. A si portion of the school cost will be offset b participant revenue. e Account 2815 includes fundin for volunteer pro primaril the DEF. Bud items include orientation handbooks, T-shirts, awards, printin shuttles, and hospitalit VA • Account 2821 is an allocation for g rants to communit or in accordance with the Hotel/Motel Grant Application Guidelines. Of this amount, $20,000 is earmarked for g rants to support events within the Historic District. • Account 2822 provides fundin for distribution with the Dublin Arts Council in accordance with the lease a executed for 7125 Riverside Drive. • Account 2823 provides fundin for the g rant awarded to the Dublin Convention and Visitors Bureau as authorized b Ordinance No. 109-00. • Account 2790 transfers fundin for debt service associated with the ac and renovation of 7125 Riverside Drive. . SpEvents -196- 12/13/04 Safety/ Police Ordinance 96 -90 authorized the establishment of the Enforcement and Education Fund. Revenues in this fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This fund is to be used by the Police to pay those costs it incurs in enforcing Section 4511.19 of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and other information relating to the operating of a motor vehicle and the consumption of alcoholic beverages. NOTES AND ADJUSTMENTS Ed /Enf -197- 12/13/04 Education and Enforcement Fund 2004 Safet 2003 2004 Revised 2004 2005 Police Actual Bud Bud Estimate Bud 218-1820 Other Expenses 2201 Conferences/Milea 2391 Membership & Subscriptions 2410 Office Supplies 2420 Operatin Supplies 2910 Refunds $0 $0 $0 $0 $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 31000 ---0 0 0 --o 0 0 0 0 0 31000 TOTALS $0 $0 $0 $0 $37000 W ""a, Safet Police Account 2420 will fund educational materials re operation of a motor vehicle under the influence of alcohol (OMVI),,-to be used for proactive education. EdEnf -199- 12/13/04 Safety / Police STATEMENT OF FUNCTIONS Ordinance 94 -90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund are derived from contraband property seizures in accordance with Section 293 3.43 of the Ohio Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law enforcement, or for other law enforcement purposes that City Council determines to be appropriate. NOTES AND ADJUSTMENTS LawEnf -201- 12/13/04 F : ITS F 1 11 111 1 111111li q l1i Law Enforcement Trust Fund 2004 Safety ' 2003 2004 Revised 2004 2005 Police Actual Budget B d ot Estimate Budget 219-182O Other Expenses 2330 Rents/Leases $6 $5.000 $7.458 $3 $2 2380 Contractual Services 2 O O 0 O 2420 Operating Supplies O 20 20.000 5 20 2818 Refunds O O O O Q 87692 257000 27,458 81000 22YO00 Capital Outlay 2520 E and Office Furniture 121272 10,000 10,000 80,000 5000 TOTALS Q20,964 $359000 $37458 $88,000 $27000 Safety / Police BUDGET-SUMMA • Account 2330 provides for the lease and rental of undercover vehicles used in drug investigations, surveillance and other covert operations. • Account 2420 provides for the increased number of drug investigations to purchase contraband and pay informants. • Account 2520 provides for the purchase of electronic audio and video undercover wires and other investigative equipment. LawEnf -203- 12/13/04 Administrative Services/ Court Services STATEMENT OF FUNCTIONS Ordinance 41 -93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund are derived from fees received in accordance with Substitute Senate Bill 246. This fund is to be used by Court Services to pay those costs it incurs for any operational costs and/or any subsequent updates for the court computer. The City currently assesses a fee of five dollars ($5.00) per case; however, Substitute Senate Bill 246 allowed the fee to be set as high as ten dollars ($10.00). Computer -205- 12113104 f Ma Court Computer Fund 2004 Administrative Services 2003 2004 Revised 2004 2005 Court Services Actual Bud Bud Estimate Bud 'e- WWaxt Other Expenses 2201 Conferences/Milea $15528 $500 $500 $500 $1,500 2351 Maintenance of E 29793 6,000 8,000 3,000 8,000 2410 Office Supplies 0 500 500 500 500 2420 Operatina Supplies 0 0 0 0 0 49321 — 00 0 900 4;000 109000 2520 E and Office Furniture 189771 77000 7 69800 9500 TOTALS $2`1 r10,01 $167000 $16,000 $109800 $19 DTI� Administrative Services/ Court Services • Account 2201 includes funding for one staff member to attend the HTE users Group conference. • Account 2351 includes funding for computer hardware maintenance fees and other computer related equipment as the need arises. • Account 2520 includes funding for Flat Screen monitors for the Court Clerks and the Administrative Assistant in order to make better use of desk space, a laptop computer for use on court nights, and a digital recorder. Computer -207- 12/13/04 Finance/ Accrued Leave Reserve Fund The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain purposes, one of which is for the pa of accumulated sick, vacation and compensator leave upon termination of employment or retirement. Because the Cit of Dublin will have a si number of lon -term emplo either reach retirement a or the point of eli within either the Ohio Public Emplo Retirement S or the Police/Fire Pension Fund S y stem, the Cit liabilit for pa for accrued leave balances is estimated to be substantial be in the next few y ears. These costs represent a liabilit accrued over a -number of y ears. In order to prevent a disproportionate impact of these pa on an y one bud y ear, the 2005 bud establishes a reserve fund and be deposits into it in anticipation of this liabilit Contributions to this fund represent a percenta of full-time wa Because Police personnel represent over fifty percent of the estimated liabilit the contribution from the Safet Fund will be a gr eater percenta of full-time wa than all other divisions. The 2005 estimate assumes a contribution of 2.9% of full-time wa from the Safet Fund, and 0.9% of full-time wa for all other functions. Accrued Leave -209- 12/13/04 Accrued Leave Reserves 2004 Finance 2003 2004 Revised 2004 2005 Office of the Director Actual Budget Budget Estimate Budget 222 ®1210 Personal Services 2124 Accrued Leave Pa out $0 $0 $0 $0 $231,000 0 0 0 0 231,000 T OTALS i 1 ',1 $231 Finance/ Accrued Leave Reserve Fund BUDGET SUMMARY Account 2124 reflects the estimated payments that will be made for accrued leaves in 2005. Accrued Leave -211- 12/13/04 Pill Pill 11 1111li li 111,111 STATEMENT OF FUNCTIONS: These funds reflect the cost of pa the principal and interest on various outstandin bond and note issues. Sources of fundin include propert taxes and transfers from the Capital Improvements Tax Fund and various Tax Increment Financin Funds. Debt -213- 12/13/04 General Debt Service 2004 Finance 2003 2004 Revised 2004 2005 Office of the Director Actual Bud Bud Estimate' Bud i 310-0210 2301 Count Auditor Deductions $345 $350 $350 $350 $350 2790 Transfers 0 0 0 0 0 2791 Advances 37000 0 0 920 0 39345 350 350 11 70 350 2601 Debt Issuance Costs 1%778 18,938 18,938 189938 20,000 2610 Principal-Water 301 ,921 228,878 22818=178 228,878 2321800 2611 Principal-Pirks Pro 2505118 405,734 405,734 405,734 558,970 2612 Principal-Transportation 212689912 2,321,102 21321,102 2,321,102 212729240 2613 Principal-Lands and BuIldin 1,541,93 11367,193 1,367,193 193679193 1,4 4771 0 9614 Principal-Sewer 123,601 164,437 16474"37 164Y437 1549310 2615 Prind pal-Stormwater 0 0 0 137988 27,980 2620 Interest- Water 86,890 719913 719913 71, 1 63,100 2621 Interest-Parks Pro 203,660 313,390 313,390 313,390 323,950 2622 Interest-Transportation 2,012,544 1,919,215 1,919,215 19919,215 1,874,810 2623 Interest-Lands and Buildin 781,675 720,745 720,745 720,745 664,690 2624 Interest-Sewer 43,516 399307 397307 397307 33,280 79634,554 7,570,852 71570,852 71584,840 71630,840 TOTALS $75637Y899 $75571,202 $75571 202 $79586,110 $796319190 -214- i s o II Special Assessment Debt Service Funds 2004 Finance 2003 2004 Revised 2004 2005 Office of the Director Actual Bud Bud Estimate Bud 320-0210 Debt Service 2301 Count Auditors' Deductions 4 0 0 30 0 2610 Principal-Water and Sewer 5,000 5,000 5,000 5,000 5,000 2620 Interest-Water and Sewer 1,644 1,500 1,500 1,500 1,110 $69848 $6500 $6,500 $6,530 $6,110 M`11 Debt Service 2301. Count Auditors' Deduc )ns 0 0 25 261'! Principal-Transportation �_;0,000 65,000 6�1,000 659000 75,000 2622 i nters t -Tr ns ortation 58,448 559200 559200 559200 51 ,4 TOTALS $1183468 $120,200 $120,200 $120,215 $126,465 Debt Service 2301 Count Auditor Deductions 0 0 0 25 25 2612 Principal-Transportation 65,000 65,000 65,000 65,000 65,000 2622 Interest-Transportation 67,151 65,722 65,722 65,722 64,100 TOTALS $132s151 $130,722 $130,722 $130,747 $1299125 -215- General Capital Improvements This fund was created b Cit Council and has as its express purposes: the purchase of e apparatus, propert construction of buildin structures, roads and other public improvements as needed. Cit income tax collections are directl credited tot is fund each y ear in accordance with Ordinance No. 17-87. Additional revenue is provided b transfers from the General Fund and interest income. NOTES AND ADJUSTMENTS: In accordance with State re separate funds will be established when notes/bonds are issued for if i specific pro and the associated expenditures will also be assi to that fund. d' Fundin is based on the 2005-2009 Capital Improvements Pro Several si projects are funded in the 2005 bud Tuttle Crossin Boulevard Widenine This public infrastructure pro includes the widenin of Tuttle Crossin to a four-lane boulevard frm the Cit corporation limit to Wilcox Road. This allocation is for ri ac and Dublin's portion oft e non-roadwa improvements oft is pro such as landscapin and street li Franklin Count has funded the desi and will fund the roadwa construction. Annual Street Maintenance axn This is an annual allocation for repairin the Cit roadwa Dublin Road/Brand Road Intersection Improvements This pro entails construction of Dublin's second modem roundabout. Shawan Falls/Indian Run Walkway This project will provide passive park opportunities at a uni natural area near the Dublin Historic Area. Pedestrian Tunnel Construction Based on priorities established in the stud of the need for crossin the first of several planned pedestrian tunnels will be constructed. Aver Park Improvements This pro includes reconstruction of a ball diamond and concession stand. Conversion of Public Safe Radio Units from Analo to Di This pro will improve and expand existin public safet communication capabilities. Maintenance Center I This pro provides for construction of an e stora buildin at the site of the former Service Center. Fleet Replacements and Additions These pro fund the scheduled replacement of the Cit fleet as well as planned expansion of the fleet. Computer Hardware and Software This annual allocation funds the five- technolo strate plan as developed b the Director of Information Technolo CIP -217- 12/13104 2005 Bud Cit of Dublin, Ohio 2004 Capital Improvement Tax 2003 2004 Revised 2004 20-05 Capital Actual Bud Budget Estimate Bud 401-0314 Other Expenses 2790 Transfers $699179305 $59218,300 $57218,300 $4,882,684 $59046,908 2791 Advances 411869848 0 0 5,282,059 2,500,000 11,1 ,153 5v2189300 59218,300 10,164,743 7,5469908 2510 Land and Land Improvements 479,870 0 500,000 500,000 500,000 2511 Park and Bikewa Improvements 1,635 194389000 29219,797 17438,000 2,488,000 2522 Police Capital E 2349 153 957000 198,956 1159000 411,000 2523 Cit Maintenance E 2,850,941 2w076Y0 00 2,6009369 2v076,000 270779000 2530 Bld & Other Structures 0 0 0 0 30,000 ,) r ' r Transportation Projects 5,1009,645 1018409 000 1 Y6851488 1098409000 7,891,000 2562 Storm Sewer Improvements 21028,082 2,8 7, 3,305,62 2, 887,000 17105,000 2571 Computer hardware/software 968,845 932,000 1,19 Y62,-, 9325000 0545600' 2572 Buildin repairs and renovations 568,973 515,000 6642702 5167000 364,000 __73 Utilit burial 0 400,0 C � 864, 522 4659000 400vOOO 2579 Other Projects 0 190,000 190X0 190,000 1609000 2599 Contin 85,074 200,000 219,591 200,000 225,000 TOTALS $24,9647840 $24;791,300 $28,8659978 $30,323,743 $24,252,508 -218- iIeQ_0I1i11_-TM4 0- 11 Capital Improvement Tax Capital 401 -0314 Capital Outlay _2510 Land and Land Improvements Land Acquisition $500 $500,000 2511 Park and Bikeway Improvements 937,000 Park renovations /improvements. 348 Trabue Nature Reserve 180 Shawan Falls /Indian Run walkway .536,000 Westbury Park 75 South High Street Plaza 35 Avery Park 400 Coffman Park 45 Conine Barn Renovation 115 Skate Park Redesi 4 Darree Fields Development ent If 00 NE Quad a .. 0, 0 0 2522 Police Capital Equipment elen Emergency arnin iren Equipment 0,00 Handguns 41 Convert Public Safety Radio Units to Digital 340 2523 Citv Maintenance Capital Proiects Fleet management program - replacements 937,000 Fleet management program - additions 266,000 Fleet management program - equipment 214,000 Maintenance Center improvements 660 2530 Buildings and Other Structures Municipal Building 30,000 2550 Transportation Projects Annual street maintenance program 1 Annual roadside improvements 85 Annual bikeway maintenance 40,000 Bikeway connections /additions 150,000 Annual traffic calming program 100,000 Annual sidewalk program 125,000 Pedestrian Tunnels 430,000 Eiterman- Industrial Pkwy intersection improvements 75,000 Dublin Jerome High School turn lane improvements 135 Metro Center street lighting improvements 50,000 Tuttle Crossing Boulevard widening 4 Emerald Pkwy - Riverside to Bright 25,000 Dublin Rd /Brand Rd intersection improvements 560,000 -219- Capital Improvement Tax Capital 2562 Stormwater Improvements Annual Storm Sewer maintenance Stormwater improvements 2570 Other Pro & E 2571 Computer hardware/software 2572 Buildin repairs and renovations 2573 Utilit burial 2579 Other Projects-Jerome HS landscapin 2599 Contin 2710 Transfers/Advances TOTAL 250.000 $24,252,508 -220- Parkland Acquisition Fund STATEMENT OF FUNCTIONS Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland dedication. These fees are credited to the parkland Acquisition Fund for the purpose of acquiring recreational facility sites, open space and /or parkland. NOTES AND ADJUSTMENTS Funding programmed for 2005 is based on the 2005 -2009 Capital Improvements Program. One of City Council's goals for 2001 was to identify a process to set aside additional funds to preserve undeveloped land. As a means of accomplishing this goal, the City's "inside millage" from property taxes is credited to the Parkland Acquisition Fund. This practice is reviewed each year as a part of the tax budget process. ParkAcq -221- 12/13/04 2005 Bud of Dublin, Ohio Parkland Ac 2004 Finance 2003 2004 Revised 2004 2005 Office of the Director Actual Budqet Budqet Estimate Budqet 402-0210 Other Expenses 2349 Other Professional Services 5,400 0 0 3,500 0 2791 Advances 875,000 0 0 1 ,5005000 0 880,400 0 0 1,503,500 0 Capital Outla 1-510 Land and Land Improvements 895,714 293009000 4,T3 490769500 29325YO00 402-0219 ( miscellaneous ) Other Expenses 2301 Count Auditor 1,608 $329000 $32,000 $207000 402-0314 Transfers 2790 Transfers 325,573 257,683 257,083 263,880 510,520 TOTALS $2,133,295 $21589683 $5,048,683 __$57863880 $2,8607520 W 14."Ngm -222- Public Service/ Water Maintenance This pro is under the j oint supervision of the Directors of Public Service, Streets and Utilities, and En Under this work pro falls the bud and fiscal control -function, plannin and desi of all new construction and improvements of the water distribution s which is tied to the Cit of Columbus s under a service contract. The Administration works in cooperation with architects, en consultants, and builders and developers in plannin improvements to the Dublin portion of the s Also Included is the h maintenance pro ® Continue the on h maintenance pro in-house with'a si cost savin * Sand blast h for repaintin and continue the on maintenance of h Locate all watch valves. A PERSONNEL DAT, POSITION TITLE 2004 CURRENT NUMBER 2005 Maintenance Worker Seasonal Maintenance Worker I W11 NOTES AND ADJUSTMENTS: I W Thirt percent (30%) of the Maintenance Supervisor position reflected in the Sewer Fund is allocated to, this bud A Crew Leader is also char to this bud based on actual time worked in this area. An Assistant Cit En position reflected in the En bud is allocated 20% to the Water Fund. Water -223- 12/13/04 W ater Fund 2004 P ublic Service 2003 2004 Devised 2004 2005 , S tree ts is and Utilities Actual Budget Budget Estimate Budget 1 P ersonal Services 2110 Salaries/Wages $51 v 35 $99 $99 $117,351 $112 2111 Overtime Wages 1 3,000 3 3 3 2112 Other Wages 14,072 40,000 40,000 30,000 40 ,000 2120 Employee Benefits 26,000 53 53,200 54 64 2140 Uniforms & Clothing 4 4 4 3 4,720 2351 Maintenance f Equipment 96,595 200 200,280 208 223 r 22 01 Conferences/Mileage 202 1,600 1,600 1 1,600 23 03 Hydrant Mainte & Repair 37 7,4 96,857 7 , 2310 Utilities 61 0 87,3 85 000 90 2320 Communications 9 100 100 4 00 500 2349 Other Professional Services 2351 Maintenance f Equipment 1+0 18 26 1C 0U �'V,Vj0 2390 Misc. Contractual (Services 370 600 600 50 2420 Operating Supplies 4,738 55,250 64 16 , 0 2440 Small Tools & Minor Equipment 2 1 943 6,000 6, 747. 3 6 2910 R efunds 12,0 5 5 0. 2 000 10,000 130 231 289 235 243 Capital Outlay 2520 Equipment & Furniture 0 2 2 1 0 2561 Water System Improvements 0 0 0 0 45 0 2 2 9 000 1 45 TOTALS $227,254 $434 $491,395 $445 $512,140 Water Fund 2004 Finance 2003 2004 Revised 2004 2004 Office of the Director Actual Bud Bud Estimate Bud 610-1210 Debt Service 2610 Principal 195,000 205,000 205,000 205,000 215,000 2620 Interest 189,523 178,035 178,035 1787100 165,900 TOTALS $384,523 $3839035 $383,035 $2,2491100 $400,900 Public Service/ Water Maintenance BUDGET SUMMARY: 610-1210 • Accounts 2610 and 2620 provide fundin for debt service obli for the 1985 Aver Foad Waterline bond issue and the Rin Road/Blazer Parkwa Water Tower and issue. 610-1940 11111 111 11 1 1 11 1 111 A M I Water -226- 12/13/04 Water Fund 2004 Public Service 2003 2004 Revised 2004 2005 n gineering Actual Budget Budget Estimate Budget • i 1 Personal Services 2110 Salaries & Wages $13 $13 $13,650 $13,650 $14 2120 Employee Benefits 4 5 5 5 5 18 18,650 18 18 0,020 2201 Conferences/ Mileage 0 0 0 1 2 2349 Professional Services 34 100 118 100,000 50,000 351 Iaintd of Equipment 0 500 500 500 500 34 7 100,500 119,117 101,850 , ,a it I Outla 2561 Water§ystem improvements 0 1 507 250,000 2 0 - 1 ,83 s 7, ? 50 250,000 2,850 529628 w6'1 9954,150 $ 6457017 $3705500 TOTALS F• Public Service/ Water Maintenance Budget Summary Accounts 2110 and 2120 provide funding for the allocation for the Assistant City Engineer position. Account 2349 provides funding to maintain the computer modeling program developed during the Community Plan process. This program is used to track water pressure and identify system needs. Account 2561 provides funding as identified in 2005 -2009 CIP to extend water lines into unnerved areas and to construct the additional Post Road Water Tower. Water -228- 12/13/04 Public Service/ Sewer Maintenance • I Service, and Utilities This work pro is under the joint supervision of the Directors of Public Serv*ce, I and En This work pro includes the bud and fiscal control function, plannin and desi of all I Streets and Utilities i new construction, improvements and removal of and inflow sources. ill is ible for the execution of maintenance 1 sanitar sewer s and responsible e on the entire sani , also conducts 'inspection of lines and collects data on the s for use b En En anal s data to estimate amounts of extraneous flow to be eliminated., recommends the repair and work pro and new construction to be performed. The Cit staff works in cooperation with homeowners, en consultants, builders, and developers, Ohio Environmental Protection A and with the Cit of Columbus which provides wastewater treatment and a service contract. PERSONNEL DATA POSITION TITLE 2004 2005 CURRENT NUMBER ADOPTED En Pro Inspector I I Maintenance Supervisor I I Maintenance Crew Leader I I Maintenance Worker 6 6 Seasonal Mainten'ance Worker 0 1 TOTAL 9 10 The Maintenance Supervisor position is allocated 50% to this bud 30% to the Water Fund and 20% to the Street fund. An Assistant Cit En position reflected in En bud is allocated 50% to the Sewer Fund. One Seasonal Maintenance Worker was added. Sewer -229- 12/13/04 ewer Fund 2004 Public Service 2003 2004 Revised 2004 2005 Streets & Utilities Actual Budget Budget Estimate Budget 620 -1320 P ersonal Services 2110 Salaries & Wages $255 $313,000 $313 5 000 $227 $323 2111 Overtime Wages 10 30 30 20 30 2112 Other Wages 151 5 5 500 17 2120 Employee Benefits 134 157 157 116 111 2140 Uniforms & Clothing 6 6 7 5 8 2390 Niisc. Contractual ices 407 51 512 36 491 • �a , -4 I'm 2 01 Confere 88 2 9 11 7 , 750 2310 Utilities 338 750 812 200 500 2320 Communications 832 - 100 100 1 1 2349 Other Professional Services5 18,500 75,000 350,500 350,500 150, 2351 M aint. of qui e nt & FacilitiE 3,077 7 7 5 7 2390 Niisc. Contractual ices 45 30 4 4 , 0 ,000 410 Office Supplies 3 4 6 2 4 2420 Operating Supplies 11 11 , 350 15 96 35 12 11 2430 Repair and Maintenance 6 100 9 000 25 8 100,000 2440 Small Tools & Minor Equipment 2 7 9,500 6 7,500 910 Refunds 12 7 7 12 10 104 252,650 476,147 446,900 343,500 252 Equipment & Furniture 14 • 111 6 5 100 2563 Sanitary Sewer Improvements 0 0 75,900 76,000 162,000 no TOTALS Iii •1� 1i . 11/ -230- 11 1111 �illi�� ewer Fund 2004 Finance 2003 2004 Revised 2004 2005 Office of the Director Actual Budqet Bud Estimate Bud Other Expenses 2301 Coun Auditor Deductions 0 0 0 5 0 2614 Principal 7743366 8079900 8079900 807,900 8427900 2624 Interest 7029969 6697500 6697500 669,500 6347600 Other Expenses 2791 Advances 0 0 0 1t1319600 0 TOTALS $1,477,335 $1,477 $19477A,00 $296099005 $1 7 4779500 MMI Public Service/ Sewer Maintenance 3 • Account 2110 and 2120 include fundin for the positions reflected in the Personnel Data and the allocations for Streets & Utilities emplo identified under Notes and Adjustments. • Account 2201 includes fundin for the trainin of personnel in accordance with Occupational Safet and Health Administration (OSHA re • Account 2349 includes fundin for services related to televisin and cleanin the sewer s • Account 2430 is an allocation for repair to sewer lines and maintenance of e • Account 2520 provides fundin for file cabinets for records stora • Account 2563 funds sanitar sewer oversizin and repairs and fleet additions. r, N-1 Accounts 2614 and 2624 provide fundin for debt service obli related tot e Upper Scioto West Branch Interceptor. Sewer -232- 12/13/04 Sewer Fund 2004 Public Service 2003 2004 Revised 2004 2005 En Actual Bud et Bud et Estimate Bud-qet 620-1330 Personal Services 2110 Salaries & Wa $83 $86,150 $869150 $869150 $927240 2111 Overtime Wa 918 0 0 1,000 750 2120 Benefits 33,949 34,200 34 34 36,130 2140 Uniforms 0 500 500 250 500 11 ,341 1209850 120;850 121,600 129 they Expenses 2201 Conferences/Milea 27185 29000 21000 500 29000 2349 Other Professional Services 229143 1009000 1039683 609000 1259000 2390 Misc. Contractual Services 0 5,000 59000 17000 57000 2410 Office Suppliesq 500 500 500 500 2420 Operatin S . 197441 109000 10,000 10 109000 439769 1177500 1211183 729000 1427500 Capital Outla 2563 Sanita Sewer Improvements 199095 150,000 5009000 365,000 191959000 197095 150,000 5007000 3659000 151959000 Totals $1819205 $3889350 $742,033 $5589600 $174679120 Public Service/ Sewer Maintenance Budget Summary Accounts 2110 and 2120 provide funding for the allocation for the Assistant City Engineer position and for the engineering project inspector. Account 2349 provides funding to maintain the computer modeling program developed during the Community Plan process. This program will be used to identify system improvements needed. In 2005, studies of the Deer Run, North Fork Indian Run and South Fork Indian Run are planned. Account 2420 provides funding for chemicals used to mitigate odor. Account 2563 provides funding as identified in 2005 -2009 CIP to include sanitary sewer line extensions and repairs to the Dublin Road sewer line. Sewer -234- 12113/04 Community Relations STATMFNT OF FUNCTI Ordinance 11 -93 authorized the establishment of the Merchandising Fund as part of the comprehensive economic development program. Dublin merchandise is available for resale. The revenue from the sale of the merchandise is used to purchase merchandise, as the intent of the merchandising campaign is to be self - supporting. Merch -235- 12/13/04 F1 �•- • • M erchandising Fund 10,000 2004 10 0 10 Administrative Services 2003 2004 Revised 2004 2005 Community Relations Actual Budget Budget Estimate Budget 630 -1130 Other Expenses 2390 Misc. Contractual Services $145 $100 $100 2420 Operating Supplies 11 10 9 000 10 10 10000 2910 Refunds 0 0 0 0 11 10,000 10 10 0 10 TAB 11 $10 $10 1 9 1 0 $10 RTR =1 1961H • Account 2390 is an allocation for estimated sales tax pa to the State of Ohio. • Account 2420 provides fundin to bu merchandise for resale. Merch -237- 12/13/04 Internal Service / Emplo Benefits Self-Insurance STATEMENT OF FUNCTIONS: The Emplo Benefits Self-Insurance Fund has been established to account for monies received from other funds as pa for providin medical, dental and vision benefits. The Emplo Benefits Self-Insurance Fund makes pa for services provided to emplo ( claims ) , the third part adrMinistrator(s) and for stop-loss covera The bud amounts are based on the maximum dollar value of claims that would be pa id under the plan, third part administrator fees, and the premium for stop-loss i "Premiums' al 1 1 1 insurance. "Pre 'ums" are char to benefit accounts based on the estimated cost of covera as determined b the third part administrator. The Emplo Benefits Self-Insurance Fund also contains funds for the Emplo Health Education & Wellness Pro NOTES AND ADJUSTMENTS: The monthl fundin level (premiums) for 2005 is $929 ($11,148/ for famil covera and $363 ( S4,3 51 / for sin covera These "premiums " reflect a reduction of twent percent compared to 2004. The reduction is the result of workin with a new third part administrator. IntSery -239- 12/13/04 Employee Benefits Self Ins. 2004 City Manager 2003 2004 Revised 2004 2005 Human Resources Actual Budget Budget Estimate Budget �ililill 701 -1120 Other Expenses 2309 Third Party Administration $132 $142 $142 $125,000 $241,100 2361 Medical Claims 3 3,565,000 3 3 3 2364 Stop -loss Coverage 206,144 233 233 245 245 2390 Misc. Contractual Services 72,293 48 51 130 107 TOTALS $3,527,691 $3,988 $399919755 $4 $3,654,400 Internal Service/ Employee Benefits Self Insurance . • Account 2309 reflects funding for continuation of services from Managed Card of America, the City's current third party administrator, for ninety days to provide for payment of claims incurred prior to December 31, 2004. Also included is funding for the new third -party administrator, United Health Care, which will be the City's administrator as of January 1, 2005. • Account 2361 funds employee medical claims. • Account 23 64 provides funding for a stop -loss insurance policy to protect the City against catastrophic or extraordinarily high cost claims. • Account 2390 includes funding for the City's Wellworks program that provides programming and incentives for employees to better manage their own health. Also funded is continuation of professional benefits consultation; in 2005, further review of plan design and cost containment strategies is anticipated. IntS ery -241- 12/13/04 Internal Service/ Workers' Compensation Fund STATEMENT OF FUNCTIONS: The Workers' Compensation Fund has been established to cover the costs associated with the Cit Workers' Compensation covera under a g roup rated plan. Funds are transferred from the General Fund to cover premiums, claims, and third part administration fees associated with the Cit Workers' Compensation covera The Cit is a member of a g roup rated plan. This bud reflects estimated premiums for the g roup ratin plan that will be paid in 20,05. Ad premiums are based on 2004 estimated pa of $22.2 million. The Cit receives a 15% discount from the Bureau of Worker's Compensation for participation in the Bureau's Dru Free Workplace Pro The Cit also receives a 2% discount for membership in the Ohio Safet Council. IntSery -243- 12/13/04 t . Workers Compensation Fund City Manager H uman Resources Cher Expenses 2004 2003 2004 Revised 2004 2005 Actual Budget Budget Estimate Budget 309 Third Party Administration $12 $16,300 $16 $12 $10 2363 Claims /Judgements 0 3,000 3,000 0 0 2364 Premiums 200 187 100 187 150,000 168 2390 Misc. Contractual Services 5 7 7 5 7 2391 Members /Subscriptio 0 0 218 21 7 213 167 185 $218 13® $213 $167 1 5p 0 Internal Service/ Workers' Compensation Fund Account 2364 reflects the estimated total premium to be paid to the State of Ohio Bureau of Workers' Compensation (BWC) in 2005. Account 2390 reflects fundin for an actuarial stud to determine whether the Cit should consider j oinin g the BWC Group Self-Insurance Worker's Compensation Pool. Account 2309 includes fundin for the Administrative Fee for membership in the g roup rated plan. IntSery -245- 12/13/04 t • These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements (water & sewer reimbursement), for refunding permit bonding fees deposited with the City to ensure completion of a project. A specific agency fund has been established for the collection of taxes on behalf of the Dublin Convention & Visitor's Bureau, the collection and distribution of a building surcharge mandated by State law and for the collection and distribution of income tax revenues that are required, by Revenue Sharing Agreements, to be shared with the Dublin City School District. Agency -247- 12/13/04 T rust & Agency Funds 2004 Finance 2003 2004 Revised 2004 2005 Office of the Director Actual Budget Budget Estimate Budget Income Tax Revenue Sharing *1 t 1 90 Co ntractual • ;g. • 84 3 , 092 880 880 907 950 TO 19 :1 0t ',:1.110 $907 $950 :61 2304 Sewer Tap Paybacks, 1 3 450�000 450,000 600 500, 2305 Dater Tap Paybacks 0 0 0 38 2307 Project Maintenance Bonds 0 5 5,000 0 5,000 2910 Refunds 4 0 0 5 3 ,000 2914 Refunds-Conditional C ccu ancy 500 275,000 275,000 275, 000 " 1. , 2916 Refunds-BD of Bldg L" ,a n a y s 7 2, 000 15,584 U 1 2917 Refunds Dep osits Refunds- 24 15 1 25 20 918 Refunds-R-O-W 0 0 0 2919 Refunds- Theatre Ad 1 5, 000 5X0 2 3 2921 Refunds-Vendor Bonds 1 5 5 1 3 2923 Refunds-Washington Twp 3 3 3 3 3,000 924 Refund-Hydrant Permit 0 0 0 1 3 TO TALS $ :1 $770 $773 ' • 111 !11 D ublin Convention and Visitors Bureau 804 -0211 Pa y m ent Dublin Convention • Visitors Bureau /. $460 $460 $46 $467 TOTALS $ 487 , 311 $460 $4 / • / i i $467 W 2005 OPERATING BUDGET — CITY OF DUBLIN While not inclusive, this g lossar y is provided to assist the reader with definitions of some unfamiliar terms used in the bud document. Accrual Basis — a basis of accountin in which transactions are reco d at the time the are incurred or obli rather then when cash is received or spent. A g enc y fund - a t y pe of fiduciar (trust fund used to account for assets held b the Cit as an a for individuals, other ' and/or other funds. Appropriation — authorization from the le authority (Cit Council) to expend funds for a specific purpose or cate of purposes. Appropriations are for the current fiscal y ear, and lapse at the end of the fiscal y ear if not obli for a specific purpose. Bond taLin — a measure of the Cit credit - worthiness determined b established outside a b reviewin the Cit financial viabilit and practices. A hi bond ratin results in favorable interest rates when the Cit borrows fundin for lon to capital pro I, Bud — the financial operatin plan for a g iven time period which provides estimates of expenditures and revenues for that time period and outlines the assumptions under which those estimates were made. Bud Calendar — the schedule of ke dates that are followed in the preparation and adoption of the bud Bud basis — the basis under which the bud estimates are made. Capital Outla — a cate of expenditures that includes items g reater than a certain value and/or expected to last for g reater than a specified time period. Capital Improvements Pro (CIP) —five- plan for infrastructure and other lon term investments such as roadwa technolo vehicles, parks, etc. Capital Improvements Tax Fund - represents the 25% of the local income tax collected for the purpose of fundin capital improvements. Capital Projects Fund - are used to account for the financial resources to be used for the ac or construction of ma capital facilities other than those financed b Proprietar Funds and Trust Funds. Capital Pro — a ma construction, ac or renovation activit that adds value to or s i g nificantl y i I increases the useful life of the g overnment's ph assets. Cash basis — a basis of accountin or bud in which transactions are reco onl when cash is increased or decreased. Cemeter Fund - a fund provided to account for revenue received from the sale of cemeter lots and interment fees. Expenditures are restricted to the maintenance of the Cit cemeteries. - 249 - 2005 OPERATING BUDGET - CITY OF DUBLIN Cemeter Perpetual Care Fund - established in order to set aside funds so that when all the Cit cemeter burial lots are sold, there are funds remainin to properl maintenance all cemeter lots in perpetuit Cit Charter — a document ratified b a vote of the people that outlines the g uidelines and policies under which a cit will operate. Council-Mana for of g overnment — the form of g overnment in which an elected Cit Council hires a professional cit mana to serve as the chief administrative official for the Cit as opposed to an elected ma Contin — a bud reserve set aside for emer or unforeseen expenditures not otherwl.se included within the bud )ebt S,. , 1ce — the cost of pa principal and interest on borrowed funds accordin to a ire determined schedule. Dublin Convention and Visitors Bureau Fund - accounts for 25% of the tax im- posed on establishments that provide sleepin accommodations for transient g uests and is due to the Dublin Visitors and Convention Bureaus as re b state law. Emplo Benefi ts Self-Insurance Fund — includes monies received from other funds as pa for providin medical, dental and vision benefits. The Emplo Benefits Self- Insurance Fund ma make pa for service provided to emplo for reimbursements to emplo who have paid providers, to third part administrators for claim pa or administration, for stop-loss covera or an other similar purposes. Encumbrance — the commitment of appropriated funds to purchase an item or service; to encumber funds means to commit them for a specified future expenditure. Enforcement and Education Fund - provided to account for revenue received from penalties assessed in accordance with violations involvin Section 4511.19, Ohio Revised Code. Expenditures are restricted to educatin the public of laws g overnin g the operation of a motor vehicle while under the influence of alcohol and other information relatin to the operation of a motor vehicle and the consumption of alcoholic bevera Enterprise fund -used to account for operations that are financed and operated in a manner similar to private business enterprises - where the intent is the costs of providin g oods or services to the public on a continuin basis be financed or recovered primaril throu user char Expenditure — the pa for g oods or services in a cash — based bud such as the Cit of Dublin's, expenditures are reco onl when the cash pa for the cost of g oods received or services rendered is made. Fiscal Year — the twelve-month period desi a the operatin y ear for accountin and , bud purposes in the case of the Cit of Dublin, Januar I — December 31, or calendar y ear. -250- Full — Time E q uivalent (FTE) — represents an emplo workin a standard 40-hour workweek, or its e in terms of hours comprised of more than one emplo Fund — the basis on which g overnmental accountin s are or an independent financial and accountin entit with a self-balancin set of accounts in which transactions relatin to resources, expenditures, assets and liabilities are recorded. Funds are established to account for the use of restriced revenue sources and to carr on specific activities. General Fund — the g eneral operatin fund used to fund public services used to account for all financial resources except those re to be accounted for in another fund. General Obli Debt — debt backed b the full faith, credit and taxin power of a g overnment. General Obli Debt Service Fund - accounts for the accumulation of resources and pa of g eneral obli bond principal and interest from g overnmental resources. Grant -- a contribution b a g overnment or other entit to support a particular function Hotel Motel Tax Fund — fund into which taxes derived from hotel room sta (bed taxes) are deposited this fund accounts for 75% of the tax imposed on establishments that provide sleepin accommodations for transient g uests. Expenditures are restricted to the advancement of cultural development, beautification of public propert improvement of the historic district and an other pro or expenditure which would enhance the Cit appeal to visitors and tourists. Income Tax Revenue Sharin Fund — fund into which income taxes to be shared with Dublin Cit Schools in con j unction* with certain economic development a are deposited for pa to the schools. Infrastructure - the ph assets of a g overnment, includin but not limited to public buildin streets, curbs and traffic control devices, water and sewer facilities, and parks and public lands. Internal service fund - used to account for the financin of g oods or services provided b one department or a of the Cit to other departments or a on a cost-reimbursement basis. Char are intended onl to recoup the total cost of such services Lapse of appropriation — the expiration of appropriation authorit at the end of the fiscal y ear if it is neither expended nor encumbered for a specific purpose. Law Enforcement Trust Fund - accounts for all cash or cash proceeds that are a result of contraband propert seizures and forfeitures of propert -251- Mandator Dru Fine Fund - includes revenue from mandator fines imposed for dru offense convictions in accordance with Section 2925.03, Ohio Revised Code. Expenditures are restricted to law enforcement efforts pertainin to dru offenses. Ma Court Computer Fund — represents an additional fee collected for computerization of the Ma Court in accordance with Ohio Revised Code Section 1901.261. Merchandisin Fund - fund for receipts from sales of Dublin-related merchandise and related costs. Operatin Expenditure — a costs of personnel, materials, services and e re for a Cit unit to function. Operatin Revenue — income received b the g overnment to pa for on operations, includin items such as taxes, fees for services, investment earnin g rant revenues, etc. Operatin Transfer — an amount moved from one fund to another to support the fundin of services in the recipient fund. Parkl,-,.nd Ac and — created to account for propert taxes and development fees collected for the purpose of fundin ac of recreational facilit sires, open space, and/or parkland, Permissive Tax Fund - accoun'l-, for permissive tax fees received in addition to the motor vehicle license tax. Expenditures are restricted to constru(-tion or permanent improvements of the streets and state hi within the Cit Personal Services — a cate of expenditures that represents the amounts paid for all costs associated with personnel, includin wa and benefits paid b the Cit Polic — a g uidin g principal which defines the underl rules which will direct decision-makin processes. Pro — a g roup of related activities intended to accomplish a specific objective. Recreation Fund - created to account for revenues and expenditures for parks and recreation pro and activities, includin the Communit Recreation Center. Reserve — funds set aside that are earmarked for a specific future use. Revenue — sources of income received durin a fiscal y ear, operatin transfers from other funds, and other financin sources such as the proceeds derived from the sale of fixed assets. Safet Fund - accounts for revenues and expenditures for the operations of the Cit Police Department. Major revenue sources are propert taxes and subsidies from the General Fund. Service Pa — pa made in lieu of real estate taxes for purposes of retirin debt fo improvements in a desi tax-increment financin (TIF) district. -252- Sewer and - provided to account for ca ach char for connectin into the sewer s and the costs associated with the maintenance and repair of the Cit sewer lines. Special Assessment Debt — debt issued for a specified purpose and based on collection of taxes levied a a pre-determined set of properties for that purpose. Special Assessment Debt Service Fund - provided to account for the accumulation of resources and pa of special assessment bond principal and interest from special assessment levies with g overnmental commitment. Special Revenue Fund - used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects that are le restricted to expenditures for specified purposes. State Hi Improvement Fund - provided to account for the allocation of revenues derived from motor vehicle license fees and g asoline taxes. Expenditures are restricted b state law to maintenahce and repair of state hi within the Cit Street lontenance and Repair Fund - provided to account for the allocation of revenues derived from motor vehicle license fees and g asoline taxes. Expenditures are restricted b state law to maintenance and repair of streets within the Cit Swi*mmin Pool Fund- includes revenues and expenditures for outdoor s� rimmin pool pro and activities at be"'- 'atdooi, i'acilities, excludin the capital cost of the swimmin pool. Tax-►ncrement financin ( TIF ) - A method used for fundin public improvements whereb real estate tax revenue increases resultin from those improvements are directed toward pa for those improvements Unencumbered Balance — the remainin balance within a fund that is not obli for an other purpose. User fee (or char — the pa of a fee for direct receipt of a public service b the part who benefits from the service. Water Fund - provided to account for the collection of a user surchar permit fees and the costs associated with the maintenance and repair of the Cit water lines. Workers' Compensation Self-Insurance Fund — fund for the accumulation of funds to insure the claims portion of the state administered workers' compensation s -253-