Ordinance 40-11RECORD OF ORDINANCES
40 -11
Ordinance No. Passed 20
AN ORDINANCE ADOPTING THE 2012 -2016 FIVE -
YEAR CAPITAL IMPROVEMENTS PROGRAM
WHEREAS, Section 8.03 (a) of the Dublin Revised Charter requires the City Manager
to prepare and submit to City Council a five -year capital program in accordance with the
annual budget calendar as authorized by City Council; and
WHEREAS, City Council has received and reviewed the Five -Year Capital
Improvements Program (CIP) for the years 2012 -2016; and
WHEREAS, the CIP represents a long -term financial plan, which establishes priorities,
identifies project costs and phasing, identifies funding sources, and serves as a planning
document for capital improvements; and
WHEREAS, the Administration has incorporated in the attached CIP all modifications as
requested by City Council as a result of the CIP budget workshops.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, I elected members concurring, that:
Section 1 . The 2012 -2016 Five -Year Capital Improvements Program, attached as an
Exhibit be, and hereby is, approved.
Section 2 . This Ordinance shall take effect and be in force on the earliest date permitted
by law.
Passed this -I day o , 2011
_ O fficer
ATTEST:
a, 0/��
Clerk of Council
CITY OF DUBLIN-
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614 -410 -4400 • Fax: 614 -410 -4490
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager \�
Date: September 8, 2011
Initiated By: Bryan Thunman, Deputy Director of Finance
Melody Kennedy, Financial Analyst
Memo
Re: Ordinance 40 -11- 2012 — 2016 Five Year Capital Improvements Program (CIP)
Follow -up Items from the August 29, 2011 Workshop
SUMMARY
The following is a recap from the August 29, 2011 Finance Committee of the Whole (Committee)
workshop to discuss the 2012 -2016 Capital Improvements Tax Program (CIP). Information and pending
items from the meeting are addressed below. Any adjustments or changes requested during the workshop
have been incorporated into the final CIP document.
Parks
Adiustments
No budget adjustments were made during the meeting.
Parks Follow -ups
Scioto Park
Scioto Park is one of the City's premier parks and features the Leatherlips art sculpture, three shelter
houses with grills, restrooms, an outdoor amphitheater, a river landing, an ADA fishing pier, a
playground, volleyball area, and highly wooded areas. In 1993, the City constructed a "waterless
restroom system" facility in the Park. There is no available running or potable water. The City's Director
of Parks & Open Space, Fred Hahn was asked to provide the Committee with information regarding the
feasibility of securing drinking water for the Park.
Upon research it's been found that in 2000 a water line was installed in front of Scioto Park. Further
research will be done to determine the cost of providing water to the Park and the possibility of retro-
fitting the existing restroom facility with City water. This information will be obtained and presented to
City Council in the 2012 Operating Budget.
Amberleigh Community Park
The first phase of the Amberleigh Community Park is currently under construction. This includes a
parking lot, community -scale playground, shelter house, sidewalks and landscaping. River overlooks and
pedestrian trails are programmed in 2013 and 2014. The Committee asked that it be noted for future
phases of Amberleigh Park that the feasibility of a pedestrian bridge across the Scioto River be
considered.
Memo re. Ordinance 40 -11- CIP, Workshop Follow -up
September 8, 2011
Page 2 of 5
Darree Fields Dos Park
The Committee asked about including dog agility features in the City's current dog park. According to
Parks staff, the dog agility equipment is relatively inexpensive. To outfit the dog park with 5 -7 agility
stations would cost approximately $1,000. This will be included in the 2012 Operating Budget.
Shade is one of the most common requests from patrons of the dog park. Shade trees will be planted as
weather permits. Staff will also research the concept of using fabric shade structures similar to what has
been used in various playgrounds throughout the City. Currently, the existing dog park is being expanded
and will result in more than doubling the existing square footage. The expansion includes fencing,
grading, seeding and fertilizer, and waterline for the inclusion of a dog fountain at a total cost of $15,775.
It is anticipated that the expanded park will be open in late spring 2012.
The Committee inquired about the cost to join private dog parks. Staff researched the cost of a private
dog park outside of Powell, Ohio and found the rates to be $400 per year or $25 per day.
Grounds of Remembrance Park
Parks staff was asked to investigate filling the engraved pavers at the Grounds of Remembrance with an
epoxy to keep the text clean and legible. According to Parks staff, the idea of filling the engraving with
an epoxy -paint has previously been discussed. The paint looks good when it is initially applied, but
rapidly fades in color and is subject to flaking. Over time, the pavers will be different shades of color.
Also, painting the pavers is very labor intensive and thus the cost of maintenance is high.
Parks staff reported that erosion problems had been moving foreign materials and gravel into the
engraving in the pavers after significant rains. However, the rate of accumulated foreign materials has
dropped significantly in the last month due to improvements to the drainage. Parks staff suggests
maintaining the pavers by routinely brushing them to remove any accumulated foreign material.
Throughout the summer, the Director of Parks & Open Space has visited the site and has been pleased
with the level of maintenance.
Transportation
Adiustments
The Glick Road multi -use path project (ET1204) was moved from years 2013 -2015 to years 2012 -2014.
The programming in the "Beyond 2016" column will be re- evaluated in next year's CIP. Engineering
will work toward having the Glick Road path underway in 2012 after the Dublin Road South and Brand
Road path designs have progressed to the point that Engineering staff can devote their attention to the
Glick Road path.
Transoortation Follow -uns
Annual Sidewalk Program
It was requested that the missing sidewalk connection on the south side of Royal Plume Drive between
the Karrer Middle School multi -use path and the Post Preserve neighborhood be included in the 2012
sidewalk program. The City Engineer responded that although it is late in the season, it may be possible
for the sidewalk connection to be made yet this year. If not, it will be included in next year's sidewalk
program.
Memo re. Ordinance 40 -11- CIP, Workshop Follow -up
September 8, 2011
Page 3 of 5
Utilities
Adjustments
No budget adjustments were made during the meeting.
Utility Follow -ups
Blazer Parkway Water Tank
The Committee requested that Engineering staff prepare an update regarding the Blazer Water Tank
recoating project. Staff has confirmed with the contractor that the project's completion date is anticipated
to be October 28, 2011. Please see Attachment A for additional information.
Status of Private Water and Sewer Systems (Unserved Areas)
The Committee requested that Engineering staff prepare an update regarding the status of private water
and sewer systems. An update with regard to this will be prepared and forwarded to City Council in early
2012.
RECOMMENDATION
Staff recommends approval of Ordinance 40 -11, 2012 — 2016 Five -Year Capital Improvements Program
(CIP) at the second reading/public hearing on September 12, 2011.
Memo re. Ordinance 40 -11- CIP, Workshop Follow -up
September 8, 2011
Page 4 of 5
ATTACHMENT A
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
CrrYY OF DUBLIN_ Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: September 8, 2011
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Barbara Cox, P.E., Engineering Manager - Development
Re: Blazer Water Tower Recoating Project —Status Update
Summary
Council passed Resolution 09 -I1 on March 14, 2011 to enter into a contract with MK Painting, Inc. to
recoat the exterior of the Blazer Water Tower. The contract has completion dates of June 17, 2011 for the
painting work and June 30, 2011 for final site cleanup. Unfortunately, the rainy spring we experienced
and the sporadic storm events this summer have prevented the contractor performing the work to meet
these deadlines. The weather conditions, both at the ground level and at the elevation of the bowl of the
tower, need to be within certain parameters in order to blast the existing coating off and place the primer
coat.
In addition to the weather, the contractor had scheduling difficulties with their selected subcontractor for
the containment system. The scaffolding system took twice as long as scheduled to erect, and instead of
using a plastic wrap around the scaffolding, MK Painting, Inc. had custom tarps made to install. These
tarps have been difficult to keep in place, especially in windy and stormy weather conditions, resulting in
the contractor having to continually repair the containment system.
MK Painting, Inc. has made acceptable changes to their work methods, but it has cost them a significant
amount of time. Currently, they have approximately 50 % of the tower blasted and primed. Once this
initial step is done, the contractor will apply two additional coats: the intermediate coat (the creamy beige
base color) and the top coat (the colored graphics package). We anticipate that MK Painting will request
to roll these last two coats onto the tower so that they are not restrained by having to keep the
containment system in place.
Engineering and legal staff have been working with MK Painting, Inc. regarding the schedule of the
project and their contractual obligations. We have provided written requests for written explanations of
weather delay claims and a new schedule. The latest schedule we received on July 20, 2011, indicated
that MK Painting, Inc. planned to be substantially completed by September 26, 2011. Based on the
progress of the project in August staff believes that this project will be completed closer to the end of
>
October.
Memo re. Ordinance 40 -11- CIP, Workshop Follow -up
September 8, 2011
Page 5 of 5
Also, we have notified the contractor that the City reserves the right to impose liquidated damages since
the work has not been completed per the contractual completion date. These charges can include the
expense the City is incurring to lease the office space from which the medic staff of the Washington
Township Fire Department are operating.
Finally, staff would like to thank the Washington Township Fire Department staff for their patience
during this project. Working from a temporary space is not ideal, and we know they look forward to
returning to their quarters at the water tower.
Recommendation
For information only.
7 Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
CITY OF DUBLIN. Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: August 29, 2011
Initiated By: Bryan Thurman, Deputy Director of Finance
Melody Kennedy, Financial Analyst
Re: Proposed 2012 — 2016 Five Year Capital Improvements Program (CIP)
Follow -up Items from the August 15, 2011 Workshop Meeting
Summary
Following is a recap from the August 15, 2011 Finance Committee of the Whole (Committee)
workshop meeting to discuss the Proposed 2012 — 2016 Capital Improvements Tax Program (CIP).
Information and pending items from the meeting are addressed below.
The CIP Overview
During the overview portion of the workshop, City Manager Grigsby highlighted the financial
guidelines used in the preparation of the CIP. With regard to this, several changes for 2012 were
discussed by the Committee.
• A key funding source component for parkland acquisition is the property tax revenue from the
City's inside mileage of 1.75 mills. From years 2001 through 2006, the City emphasized its
desire to acquire parkland by allocating 100 percent of the inside mileage to the Parkland
Acquisition Fund. In 2007, the City began allocating .95 mills of the total 1.75 mills to the
Parkland Acquisition Fund and the remaining .80 mills was allocated to the Capital
Improvements Tax Fund. As part of the 2010 — 2014 CIP process, Council approved allocating
1.40 mills to the Capital Improvement Tax Fund and .35 mills to the Parkland Acquisition Fund
in 2010 and 2011. For 2012 — 2016, the Committee approved continuation of the same inside
mileage as 2010 and 2011 to obtain greater flexibility of this funding source. Allocating a
larger portion to the Capital Improvements Tax Fund will provide funding for capital related
projects and /or acquisition of parkland. The Parkland Acquisition Fund will be allocated .35
mills and the Capital Improvements Tax Fund will be allocated with the remaining 1.40 mills.
• An annual review of the financial position of the City's Water and Sewer Funds is performed
by the Finance Department along with the preparation of the CIP. Per the review, it was
discussed with the Committee that a reallocation of user fees in 2012 and 2013 is
recommended. This entails a reduction in the water surcharge by .25 per MCF and an increase
in sewer surcharge by .25 per MCF with a zero net change to users. This fee adjustment will be
included in the Cost Study and its companion "Fee Ordinance" for the September 26 City
Council meeting.
Memo re. CIP follow -up continued
August 29, 2011
Page 2 of 15
Service
Adjustments — No budget adjustments were made during the meeting.
Administration
Adjustments — No budget adjustments were made during the meeting.
Administration Follow -ups — City Facilities
Dublin Community Recreation Center (DCRC) and Tennis Courts
• Security: with regard to the security in the DCRC, Matt Earman, Recreation Services Director
has provided a memo to the Committee outlining actions taken to minimize thefts in the facility
(see Attachment 1).
Audio /Visual Upgrades in the Community Hall: inquiry was made about the possibility of
upgrading the technology system in the DCRC Community Hall. Such an upgrade to the
recording system would make the Community Hall a viable venue for similar meetings that are
held in Council Chambers. Peter Husenitza, Information Technology Director has provided
information about a system upgrade (see Attachment 1). Currently, funding for an upgrade
project is not included in the CIP.
Tennis Courts: regarding the discussion of possible need for expansion to the City's tennis
courts, Matt Earman has provided information about participation in the DCRC tennis
programming, the location and number of courts owned by the City, and the location and
number of courts owned by the Dublin School District (see Attachment 1). Currently, funding
for additional tennis courts is not included in the CIP.
DCRC Fitness Equipment: the Committee discussed the repair and maintenance of the fitness
equipment at the DCRC and the length of time it takes to have some equipment repaired. Matt
Earman has provided information about the repair and maintenance program for the City's
fitness equipment (see Attachment 1).
Historic District Parking
Currently, funds are not allocated in the CIP to construct additional parking structures in the Historic
District. Efforts are on -going by staff regarding the possibilities of maximizing the available parking
in the Historic District. The City's Chief Building Official, Jeff Tyler has provided the Committee with
an update memo on Historic Dublin parking (see Attachment 2). The memo includes parking
initiatives as well as cost estimates for construction of a parking garage at the site of the City's Darby
Street surface parking lot, along with associated estimated annual repair and maintenance costs.
Currently, the Darby Street lot provides 102 surface parking spaces. Jeff Tyler provided preliminary
estimates for construction of two different types of parking garage structures, with the option of ground
plus one floor and ground plus two floors for each type of structure and associated maintenance costs.
These estimates are for construction alone and do not include design and site work, and assume the
City uses land it currently owns for the project (see Attachment 2).
Memo re. CIP follow -up continued
August 29, 2011
Page 3 of 15
Highlighting Existing Parking in the Historic District
The Committee inquired about the existence of a parking map in the Historic District that may be
useful to individuals visiting the District for dinner or shopping. According to Community Relations
staff, the City has an existing parking map located on the website at
http:// dublin. oh .us /historicdublin/parking.php. The parking map was distributed to businesses in the
Historic District this past spring. A copy of the website map is attached for reference (see Attachment
3).
Administration Follow -ups — Information Technology
Computer Security
The Committee briefly discussed the potential for technology "hacking" and inquired with regard to
any related insurance coverage maintained by the City in case there would be a breach in the City's
data. Although the City has been fortunate not to have suffered any known cyber breach, it was asked
if cyber- insurance was available to the City through the City's participation in the Central Ohio Risk
Management Association Self Insurance Pool, Inc., (CORMA). The City's Risk Manager, Ron
Whittington, contacted the City's insurance broker to obtain more information on the City's coverage
for a breach of a third party credit card or personal information via the internet or other forms of
electronic media. Ron provided the following information:
Basic information security and privacy insurance with electronic media liability coverage covers
hazards such as unauthorized web site access, online libel, data privacy loss and repairs to company
databases after system failures. Broader plans covering costs to notify customers of IT failures are
starting to be more widely offered. Currently, the Central Ohio Risk Management Association
( CORMA) does not offer cyber- insurance, however, 1 have obtained an application from our broker
and we will be seeking a quote. The City does purchase computer fraud coverage as part of its crime
policy. The City's IT work unit is responsible for details on the internal compliance audits and testing
of computer virus protection, firewall, intrusion detection, encryption, sensitive data off -site, etc.
I will be working with our IT work unit to review the application and better understand the City's
potential exposure. We will be focusing on credit card transactions, personal information and third
parties that may have sensitive information.
Upon receiving a quote from the CORMA broker, 1 will evaluate the premium and coverage presented.
It is very likely that this coverage can be added to our October 1, 2011 CORMA renewal package if
desirable.
Police
Adjustments — No budget adjustments were made during the meeting.
Recommendation
Information only.
Memo re. CIP follow -up continued
August 29, 2011
Page 4 of 15
ATTACHMENT 1
Recreation Services
5600 Post Road • Dubhn, Olio 43017
Phone: 614- 410 -4550 • Fax 614- 761 -6545
PITY nF n11R1 IN Memo
To: Michelle Crandall, Director of Administrative Services
From: Matt Earman, Director of Recreation Services
Date: August 23, 2011
Re: Council Follow Ups — CIP
As a follow up to the August 15, 2011 CIP workshop with City Council, following are summaries of the
items requested:
DCRC Security
For the past several years, staff has researched various lock mechanisms on the market that will
enhance security measures for personal belongings stored in DCRC lockers. Staff found that most of
the conventional locking mechanisms are still considered cost effective and secure. Some of the latest
"state of the art" electronic locking mechanisms that are available could enhance the security and
provide more of a convenience to patrons. However, there was no indication that security would be
significantly increased as any lock can be "picked." The cost of installing these types of mechanisms
on the lockers was quoted at approximately $175,000, which staff considered cost prohibitive for
minimal increased security.
Staff is currently soliciting quotes to upgrade the existing storage bins located at the entrance of the
fitness floor. These bins will be replaced with lockable doors to provide patrons with the ability to
secure their belongings. Additionally, newly designed locks are available for sale at the front desk of
the DCRC. This new design prevents the locks from being "picked" by techniques described in online
videos.
With the assistance of the Dublin Police Division, additional strategies have been implemented that
will minimize thefts and increase the probability of identifying individuals carrying out the thefts.
Additional efforts include educational signs to encourage patrons to secure items and implementation
of new admission policies at the check in desk. These policies include redesigned traffic patterns of
ingress and .egress past the check in point to more effectively control access into the facility. In
addition, staff is now requiring proper photo identification for all daily pass sales, programs and public
access past the check in desk. Several alternatives have been made available to minimize
inconveniences to patrons such as the offering of free resident cards for ages 10 -17 years old.
Memo re. CIP follow -up continued
August 29, 2011
Page 5 of 15
Over the past few years, staff has analyzed the number, placement and viewpoints of every camera
located in the DCRC. Several new cameras have been installed to cover void public areas (other than
privacy areas such as locker rooms, dressing rooms and restrooms). Cameras continue to be
upgraded to higher resolution with the ability to view from a web -based application.
The swim team entrance located at the southwest corner of the DCRC is a secured (locked) entrance
that is used only during swim meets. There are security cameras located inside and outside this
entrance. However, during meets, access into the natatorium does not require photo identification.
Since attendees to swim events have access to the restrooms /locker rooms throughout the duration
of the meets, staff is looking into additional measures that will minimize any threats during these
activities.
Over the past five weeks, since the implementation of these combined actions, there have not been
any new reports of theft inside the DCRC. Staff will continue to evaluate security threats and
implement additional strategies as warranted.
DCRC Community Hall Audio /Visual Upgrades
Staff is currently seeking quotes for upgrading the audio and video system in the Community Hall to
allow for better sound amplification, presentation technology and recording capabilities. Additionally,
the proposed upgrade would include a more user - friendly wireless system that will control virtually
every audio /video function within the community hall. Details of these upgrades and quotes will be
obtained prior to Council's August 29 CIP Meeting. Based on preliminary estimates, this upgraded
system will cost approximately $80,000 to $90,000.
Tennis Courts
Tennis is a growing sport /activity in Dublin. For the past 20 years, the City has provided a structured
tennis lesson program, and in 2009 a new adult tennis league was formed.
The lesson program now has more than 250 participants, with 95% being Dublin residents. The
City's tennis lesson program has been managed to provide a balance of open tennis opportunities for
the public, minimize conflict with court use and minimize costs of the lesson program.
In 2009, a new adult tennis league was initiated which required the use of a number of existing City
courts. This league has approximately 140 participants with approximately 70% being Dublin
residents. Since the onset of this league, staff has explored several court scheduling models that will
maximize the use of courts and minimize conflicts of accommodation. Through a partnership with the
schools, use of their courts helped alleviate the immediate growing demands of this league.
Memo re. CIP follow -up continued
August 29, 2011
Page 6 of 15
Below is a breakdown of the inventory of tennis courts owned by the City and the Dublin City
Schools:
City Park
Classification
Number of Tennis
Courts
Coffman Park
Community Park
3
Avery Park
Community Park
2
Bal riffin
Neighborhood Park
2
Done al Cliffs
Neighborhood Park
2
Llewellyn
Neighborhood Park
2
Monterey
Neighborhood Park
3
Wellington
Neighborhood Park
2
Wood of Brighton
Neighborhood Park
2
Dublin School
Number of Tennis
Courts
Coffman High School
5
Scioto High School
5
Jerome High School
5
Grizzell Middle School
5
Davis Middle School
5
Karrer Middle School
5
Sells Middle School
3
The City's policy for use of City owned tennis courts is to only program structured activities within the
larger community parks, leaving the availability of at least one open court for public access at each.
As an alternative, the courts at Monterey Park ('neighborhood" park) have been identified solely as a
back -up to accommodate demands during periods of the Dublin Irish Festival and City /school court
restoration projects. The courts within this neighborhood park were chosen due to them being the
only other bank of three side -by -side courts in the City's inventory, which is needed to conduct
lessons and /or league play.
Staff has continued to analyze the overall availability of tennis courts and the adequacy as a result of
growing demands. It is staffs opinion that in general, there is an adequate total number of courts
available. However, from a programming standpoint, the location and number of courts side -by -side
will need to be modified /increased in the coming years to meet the growing needs. Based on current
participation, continual reliance on the availability of the schools' courts may not accommodate our
needs into the future.
To date, park development plans include potential areas for additional tennis courts in Darree Fields,
Coffman Park expansion and the Dublin Community Pool South. It is important to note that these
courts are not yet programmed in the 2012 -2016 CIP. The cost for a bank of six courts, with lighting
and an associated parking area is estimated at $900,000, with $700,000 of this being for the courts
and associated lighting.
Memo re. CIP follow -up continued
August 29, 2011
Page 7 of 15
DCRC Fitness Equipment
The repair, preventive maintenance and replacement program for the fitness equipment at the DCRC
is an organized system through which equipment downtime is minimized to the greatest extent
possible.
Depending on the piece of equipment, orders for replacement parts are sometimes not readily
available from the manufacturer, and are placed on back order, increasing the time it takes for
repairs. As a practice, an inventory of anticipated parts is ordered in advance and available when
needed. In addition, when the delivery of certain parts becomes an issue or recurring problems on
machines are documented, a trend analysis on each type of equipment is conducted to ensure the
inventory remains stocked with the most needed parts.
In addition to routine maintenance and needed repairs, annual preventative and overhaul
maintenance is conducted on every piece of equipment by staff and through a contractor who is
scheduled each year to coincide with the annual shutdown of the DCRC.
Routine replacement of equipment is programmed on a rotational basis to maximize the useful life of
the machine, maintain an inventory of effective and popular machines, minimize downtime and
reduce costs of repairs. Typically, machines are replaced the same year the warranty expires, or as
the equipment no longer serves the majority of the needs of our patrons.
Memo re. CIP follow -up continued
August 29, 2011
Page 8 of 15
ATTACHMENT 2
Office of the City Manager
71 5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614- 410 -4400 • Fax: 614- 410 -4490
CITY OF DUBLIN.
To: Dublin City Council
From: Marsha I. Grigsby, City Manager
Date: August 26, 2011
Initiated By: Jeffrey Tyler, Director of Building Standards
Re: Parking Structure Update
Summary
Memo
The following memo is based upon a request from City Council at the CIP hearing held on Monday,
August 15, 2011. This memo will outline the initiatives that have taken place to -date to try to
maximize the parking availability within Historic Dublin. The memo will conclude with future parking
initiatives, to include parking garage estimates.
Existing Parking Improvements
Time - Limited Parking Spaces
As part of the recommendations of the Historic Dublin Parking Demand Study, all existing 2 -hour
time - limited parking spaces have been increased to 3- hours, including on- street parking. In addition,
the number of time limited spaces has been increased at Town Center II to 25 spaces, and 28 spaces in
the Darby Street lot.
The on- street parking spaces on North and South High Street have been striped to clearly identify them
as available spaces.
Valet Parking
The valet parking letter agreement with Bridge and High LTD was executed on May 12, 2011. The
agreement was commenced upon the opening of Mezzo's Italian Restaurant.
The principals from Bridge and High LTD and Tucci's Restaurant have consolidated their valet
operations to the designated valet "hut" at BriHi and all valet parking from this joint venture are
required to use the Indian Run parking lot. The valet is operated by Park Opts.
Memo re. CIP follow -up continued
August 29, 2011
Page 9 of 15
A Valet Parking ordinance was approved by City Council at its July 6, 2011 meeting to prevent valet
parking in the Darby Street lot. This has been monitored periodically since that time and the valet
operator has been extremely cooperative and diligent about parking in the appropriate locations.
Because of their ability to park in different patterns, the City has permitted the operator to use the
northern part of the Indian Street lot to increase their parking capacity. Generally, they are able to park
twice the normal amount of vehicles that might otherwise use this area.
Private Parking Agreements
City staff, including the Law Directors, finalized language for the parking agreement effective June 15,
2011 with the Columbus Metropolitan Library (Library). The Library offered 16 reserved parking
spaces at the Dublin Branch library "with the intent of being a good community partner and helping to
resolve the lack of parking available to businesses located in the Historic Dublin Business District."
The spaces are located along the south west edge of the Library lot. The City, in turn, has offered a
connector from the proposed City sidewalk to the Library front door at a cost of approximately
$5,000.00. Also, as part of the agreement, staff worked with the Historic Dublin Business Association
(HDBA) to establish a permitting system for the use of those spaces. The Library has been very
gracious in facilitating this agreement.
City staff continues to work with the Dublin Community Church to finalize an agreement for the use of
30 spaces for business use within their parking lot.
Indian Run Parking Lot Improvements
The purpose of the improvements to the Indian Run parking lot is to make the lot more visible and safe
so that the combined 88 spaces will become more effectively used by both businesses and patrons
within the District. The following are the improvements that are under construction:
Crosswalk
To be consistent with how crosswalks are identified in the Historic District, the proposed crosswalk to
the Darby Street parking lot will be treated with the Street Print colored and stamped asphalt system.
An additional decorative light will be added at the landing on the Darby Street parking lot side. The
cost estimate of this improvement is $9,300.
Parking Lot Lighting
In order to provide adequate lighting for safety and security, the existing lights in the lot will be
removed and replaced with the City's standard LED lights. For maintenance and safety purposes, an
electric service disconnect will be installed near the school's garage. Three additional lights in the
center medians of the parking lot will be erected. The new LED lights on the perimeter and interior of
the parking will provide better, more uniform lighting.
The conduit for the lights in the medians of the parking lot will be open cut and the pavement will be
patched. Open cutting the conduit for the lighting is a more economical solution versus jacking and
boring. The cost estimate for re- lamping and installing new lights is $106,000.
Memo re. CIP follow -up continued
August 29, 2011
Page 10 of 15
Parking Lot Re- paving
The pavement in the parking lot is in poor condition. It is proposed to have the parking lot repaved
next year with funds from the annual parking lot maintenance in the Capital Improvements Program.
The cost estimate to pave Indian Run parking lot is $34,000.
Sidewalk Improvement to North High Street
In order to provide safe access to the Indian Run parking lot from North High Street, a sidewalk must
be installed adjacent to the Library parking lot. The sidewalk will be constructed of brick pavers
consistent with sidewalks throughout the district. Lighting will also be added in order to address safety
concerns. The project requires modifications to existing utilities and landscaping. The cost estimate for
the sidewalk installation, including lighting, is $208,000.
Future Parking Improvements
Dublin Citv Schools Shared Parking
Staff is currently working with the Dublin City Schools to provide additional parking through shared
agreements. This parking would be made available after 5:00 p.m. and would be mainly available for
patrons and valet within the NW quadrant of Historic Dublin. These agreements could yield an
additional 70 — 75 space, which, under valet operations, could provide a parking capacity well over
that number. The Indian Run lot where the valet is currently parking would be reopened to employee
and customer overflow parking.
SE Quadrant Parking Consolidation
Staff is in the preliminary phase of reaching out to the property owners in the SE quadrant of Historic
Dublin to determine the viability of either shared or consolidated parking. Our initial estimates show,
however, that there will not be a significant gain in potential parking for district business or patron use.
The real benefit in parking consolidation may be that the buildings along South High Street may
become more marketable as a result of more efficient and effective parking for their use.
Possible Additional Library Parking Spaces
There may be some potential to the west of the Library to provide additional parking for public use. Of
course, this would have to be agreed upon with the Dublin Branch Library with some shared used
anticipated with any potential additional parking. Staff will pursue this option with the Library in the
near future.
Proposed Parking Garage Estimates
Attached are estimates from two consultants for the construction of a ground plus one level parking
garage and a ground plus two level parking garage using an area approximately the size of the Darby
Street parking lot as the basis for the estimates. The estimates also include maintenance cost for one
estimate that involves two types of parking structures — Pre -cast Concrete parking and Cast -in -place
Concrete parking structures.
Memo re. CIP follow -up continued
August 29, 2011
Page 11 of 15
A concern of staff is the location of any proposed parking structure. It is important to note that the
location becomes more "permanent' than a parking lot and therefore great care should be used in
its location as to not preclude future development from occurring in prime areas of the district, such as
the Darby Street lot, and affecting the character of the district in this quadrant. It should also take into
consideration the longer term disruption of parking and business activity during a construction period.
The location could have a dramatic effect on the cost of the structure due to aesthetic and use
implications. To this end, staff is recommending that a location and cost feasibility study be performed
to determine the best location for such a structure based upon its impact on future development
patterns, such as those that may be created because of the Bridge Street Corridor Plan.
Recommendation
This memo is meant for update purposes only. Please address your questions to Jeff Tyler.
Memo re. CIP follow -up continued
August 29, 2011
Page 12 of 15
PARKING STRUCTURE COST ESTIMATES
These estimates assume construction of the structure on the City's existing parking lot on Darby
Street. Currently there are 102 public spaces available in the lot.
Rich & Associates
[Pre -cast parking structure: fabricated in a manufacturing plant precast concrete elements are shipped
fully formed to the construction site, where they are assembled.]
Ground plus one floor
189 spaces: net addition of 87 spaces.
68,659 square feet @ $53.00 per square foot $3,638,927
$19,253 per space; $41,827 per net added spaces
Ground plus two floors
299 spaces: net addition of 197 spaces.
105,459 square feet @ $50.00 per square foot $5,272,950
$17,636 per space; $26,766 per net added space
These numbers are conservative enough to provide an elevator and reasonable finishes so that the
design is not just a plain box. These are construction cost numbers only and don't include such items
as design fees, site work and soil testing, insurance or borrowing costs.
Dugan & Meyers Construction Co.
[Cast in place, post tensioned slab design]
(This type of structure provides the designer with the capacity to use long column free spaces and improved parking layouts to
incorporate more spaces)
Ground plus one floor
228 spaces: net addition of 126 spaces.
72,000 square feet @ $33.00 per square foot $2,376,000
$10,422 per space; $18,857 per net added space
Ground plus two floors
342 spaces: net addition of 240 spaces.
108,600 square feet @ $35.00 per square foot $3,801,000
$11,115 per space; $15,838 per net added space
Includes elevator; does not include design fees, site work and soil testing, insurance or borrowing
costs.
Memo re. CIP follow -up continued
August 29, 2011
Page 13 of 15
MAINTENCE COSTS
The following calculations were based on a 40 -year study conducted by Desman Associates for capital
repairs, maintenance and preventative maintenance of both cast -in -place (CIP) and pre -cast parking
systems:
Pre -Cast Parking Structure
Number of spaces x $75 /space /year; 228 and 342 car parking structure annual costs /year respectively
would be $17,100/$25,650 per year.
Cast -In -Place Parking Structure
Number of spaces x $50 /space /year; 228 and 342 car parking structure annual costs /year respectively
would be $11,400/$17,100/year.
NOTE: These maintenance calculations are compounded annually and meant to be set aside for
future repairs.
Memo re. CIP follow -up continued
August 29, 2011
Page 14 of 15
ATTACHMENT 3 - HISTORIC DUBLIN PARKING
Marro to CIP follow -up continued
August 29, 2011
Page 15of15
Q
L
HO
60
OW
Bah
O copmeW Yebou
onmin omme
C"mmm
Swig
oner,nvam mmwawn Wn�
U rm
OAR vm"%FiA
144n
Om
y.
welin
Qlwn Qe No,"q lM
In d
12nYlln SMiI dmq Inl
(D IMn4 hd WIklq [
7 Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
CITY OF DUBLIN- Phone: 614- 410 -4400 • Fax: 614 -410 -4490 Memo
To: Members of Dublin City Council
From: Marsha I. Grigsby, City Manager'(N�
Date: July 28, 2011
Initiated By: Bryan K. Thurman, Deputy Director of Finance
Re: Ordinance No. 40 -11- Adopting the 2012 - 2016 Five -Year Capital
Improvements Program
Summary
The Administration's proposed Capital Improvements Program (CIP) for 2012 -2016 has been prepared
and is submitted to City Council for review.
As in past years, the proposed CIP will be reviewed with City Council at workshop meetings scheduled
for Monday, August 15 and Monday, August 29 beginning at 6:30 p.m. in Council chambers. The
agenda for the workshop meetings is as follows:
August 15. 2011
Overview
Service
Administration
Police
6:30 p.m.
7:15 p.m.
7:30 p.m.
8:15 p.m.
August 29, 2011
Follow -up items
Parks
Transportation
Utilities
Water
Sewer
Stormwater
6:30 p.m.
6:45 p.m.
7:15 p.m.
8:15 p.m.
The information in the attached notebook provides spreadsheets identifying the proposed projects by
category, proposed year for funding and estimated project costs. Project descriptions have been
prepared and follow each spreadsheet with additional information provided as needed/available. We
have included project spreadsheets from 2011 - 2015 for comparison.
A recap of the overview information that will be discussed has also been provided. This includes
information on the City's CIP process, including financial guidelines and the administrative processes
used in preparing the proposed CIP, a recap of the proposed projects, a recap of the funding sources and
information on the revenue sources to fund the projects.
Recommendation
The proposed 2012 — 2016 CIP will be reviewed by City Council in workshops on August 15 and
August 29, 2011. The second reading of Ordinance 40 -11 is scheduled for September 12, 2011. Any
modifications as a result of the August 15 and August 29 workshop meetings will be incorporated in the
five year CIP prior to the September 12, 2011 second reading. Staff recommends approval of Ordinance
40 -11 at the Monday, September 12, 2011 Council meeting.
2012-2016
Capital
Improvements
Program
Adopted by: Ordinance No. 40 -11
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
ANNUAL BUDGET PROCESS
The City of Dublin has implemented an annual schedule for the preparation and adoption of the Five -Year
Capital Improvements Program (CIP) and the Operating Budget, which includes the annual CIP budget.
The following time frames are key elements in the annual budget calendar:
First quarter City Council goal setting session(s)
End of March Adoption of goals by City Council
End of June Completion of the Administration's recommended
Five -Year CIP
July /August City Council review of recommended CIP
End of October Completion of the Administration's recommended
Operating Budget
November City Council review of recommended Operating Budget
By December 31 Adoption of Operating Budget and Appropriations
Ordinances by City Council
The Five -Year CIP and the Operating Budget are two critical documents prepared annually. The
relationship between these two documents is summarized by the following points:
Fi ve -Year CIP
• Represents a long -term financial plan, including funding sources.
• Establishes priorities and serves as a planning document or blueprint for the City's investment in
capital infrastructure.
• Provides a breakdown of major project costs and phasing.
• Does not appropriate money.
• As indicated by the above points, the Operating Budget is the document which authorizes the actual
funding for the major and non -major capital projects.
Operating Budget - Annual CIP Budget
• Appropriates money to implement the first year of the Five -Year CIP.
• Appropriates money to implement a "phase of a major, multi -year project."
Appropriates money for non -major capital expenditures, including those of a continuing nature (i.e.
fleet and equipment management, computers).
1 -1
9/12/2011
M: \FA \Capital Budgets \2012 CIP \Final\1 Capital Budget Process section 1 \1 -1 Capital Budget Process.doc
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FINANCIAL GUIDELINES
The Five -Year CIP establishes the City's blueprint for investment in its capital infrastructure.
This document is used as a tool to help ensure that the City's long and short -term capital
investments are made in the context of careful consideration of the City's needs as well as the
resources available to fund all projects.
The financial guidelines used in the preparation of the CIP will provide assurance that the City
can meet, in a full and timely manner, both our debt service obligations and all other obligations
competing for the available resources. It is our objective to complete as many needed capital
improvement projects as financially possible while maintaining flexibility and the ability to adapt
to changes as they occur.
There are several key guidelines that the Administration utilized in determining the City's fiscal
capacity to complete capital projects over the next five years. These are summarized as follows:
• The five -year plan will be updated annually.
25 percent of the City's two percent income tax revenue shall be made available to fund
capital improvements. This allocation is in accordance with Ordinance No. 17 -87 and the
ballot language approved by the voters in November 1987.
Of the 25 percent of the total income tax revenues which are utilized for capital
improvements, 60 percent of that amount will be allocated to fund long -term debt, and 40
percent to fund projects and capital expenses on a cash basis. The reasons for this
guideline are:
a) It is important to stress that funding projects with long -term debt obligates
the use of public funds for the next 20 years in most cases. The more
long -term debt which is incurred now significantly reduces the options
available to future City Councils to fund needed projects.
b) The City has determined that paying cash for projects where financially
possible (pay -as- you -go financing) will increase our flexibility in the
future. In utilizing pay -as- you -go financing, revenue projections and
estimated fund balances will be reviewed and evaluated to assure that
sufficient reserves are maintained.
C) It is not economical to issue debt for some projects.
d) The estimated life of some projects does not meet the criteria to issue
long -term debt.
2 -1
9/12/2011
MAMCapital Budgets\2012 CIP \Final\2 Financial Guidelines section 2\2 -1 to 2 -3 Financial Guidelines.doc
• Our philosophy for projecting income tax revenues is to be conservative. Income tax
revenues through July 2011 were up 5.3% compared to the same period of time in 2010.
Based on the July year -to -date income tax collections and an analysis of the remaining
months of the year, we are projecting income tax revenues to be "flat" in 2011. Revenues
are projected to increase 0.5% in 2012. Beyond 2012 we are projecting moderate rates of
growth in income tax revenues as follows:
2013 - 1.5% 2015 - 1.5%
2014 - 1.5% 2016 - 1.5%
In addition to funding projects on a cash basis over the next five years, the purpose of
these projections is to determine the amount of long -term debt that can be retired using
income tax revenues. To incur substantial long -term debt based upon a less than
conservative rate of growth could result in a serious financial strain on the City if those
growth projections are not achieved. Issuing long -tern debt, in most cases, will result in
debt service payments over a 20 year period. Issuing long -term debt based on less than
conservative growth estimates would not be a financially sound approach.
• To the degree that the income tax revenue rate of growth exceeds our projections in any
given year, the excess revenue should be utilized to fund projects on a cash basis the
following year or to reduce the amount of debt on projects identified to be financed with
debt proceeds.
• The availability of adequate financial reserves or balances that can be used to address
unforeseen contingencies or take advantage of opportunities is a critical element in
evaluating financial strength. The City's practice is to maintain a General Fund balance
of at least 50% of the General Fund expenditures, including operating transfers. The 2010
General Fund year -end balance equaled 75.9% of expenditures and operating transfers.
The percentage as of the year -end 2011 is projected to remain above 70 %.
• Since a significant portion of the debt outstanding and future capital improvements are
utility (water and sewer) related, the systems' user fees and capacity charges (tap permits)
will continue to be evaluated. Water related improvements will be programmed based on
the Water Fund's available cash reserves and estimated annual revenues. The repayment
of the Ohio Water Development Authority loan for the Upper Scioto West Branch
Interceptor will be retired utilizing the Sewer Fund's available cash reserves and
estimated annual revenues. Every effort will be made to structure the debt service
obligations for utility infrastructure improvements in such a manner as to utilize the
Sewer Fund and Water Fund available cash reserves and estimated annual revenues to the
fullest and thereby reducing or eliminating the dependency on income tax revenues. The
goal in the Water and Sewer funds has been to maintain fund balances equal to
approximately 25% of the total historical value of each system. The 2010 combined
Water and Sewer Fund balances, including advances, equal 23.79% of the total historical
value of both systems.
2 -2
9/12/2011
MAFA \Capital Budgets\2012 CIP \Final \2 Financial Guidelines section 2 \2 -1 to 2 -3 Financial Guidelines.doc
• In 2012, approximately 80% of the property tax revenue from the City's "inside millage"
will be allocated to the Capital Improvements Tax Fund.
The property tax revenue from the City's "inside millage" (1.75 mills) was allocated 100
percent to the Parkland Acquisition Fund from 2001 -2006. From 2007 -2009, the City
began allocating .95 mills of the total 1.75 mills to the Parkland Acquisition Fund with
the remaining .80 mills allocated to the Capital Improvements Tax Fund. As part of the
2010 -2014 CIP process, Council approved allocating 1.40 mills to the Capital
Improvements Tax Fund and .35 mills to the Parkland Acquisition Fund in 2010 and
2011. Recognizing the benefits and flexibility of allocating more of the City's "inside
millage" to the Capital Improvements Tax Fund, Council approved allocating 1.40 mills
to the Capital Improvements Tax Fund and .35 mills to the Parkland Acquisition Fund
from 2012 -2016. This allocation will be reviewed during the CIP process each year and
can be reallocated if Council deems it appropriate.
• The maximum amount of income tax supported debt to be issued is 10 percent less than
the estimated maximum amount of debt that can be supported by the income tax revenue
allocated as available for annual debt service obligations, see page 3 -2. This guideline
provides an additional buffer in the event that income tax revenues fall short of
projections or that an unexpected increase in interest rates occurs.
• As a matter of general policy, the City will do the following in order to be able to fund
additional projects needed to serve the citizens of Dublin:
a) Pursue federal, state and local assistance in the form of grants, low interest
loans, cost - sharing, etc.
b) Utilize assessment procedures for projects which have a reasonably well
defined group of beneficiaries and which legally lend themselves to this
type of financing.
c) Look increasingly at ways to obtain revenue through user fees as a means
to fund capital projects or as a way to free -up other income tax dollars so
that they can be used to fund capital projects.
d) Utilize, where appropriate, economic development incentives such as tax
increment financing.
• As projects are proposed for funding, the statutory debt limitations will be reviewed to
ensure compliance.
The five -year program provides for significant capital programming. The prograrnming of
projects needs to be distributed over the five -year period so that as we update our capital
program each year, we can evaluate current conditions, including the capital needs, revenue
growth, and respond to new priorities.
2 -3
9/12/2011
M: \FA \Capital Budgets \2012 CIP \Final \2 Financial Guidelines section 2 \2 -1 to 2 -3 Financial Guidelines.doc
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
REVENUE PROJECTIONS
The most significant funding source for the Five -Year Capital Improvements Program (CIP) is
the City's income tax revenue. Projecting income tax revenues for the five year period is a
significant element in determining resources available for capital programming. The Financial
Guidelines in Section 2 outline the financial guidelines used in determining our fiscal capacity to
complete capital projects.
In addition to the income tax revenues, the projects associated with the water and sewer systems
will be funded in whole or in part by revenues from those systems (i.e. user charges and tap
permit fees).
The following pages provide projections for income tax revenues and projections for the water
and sewer system operations. The assumptions used for the projected water and sewer system
operations are included. Section 6 reflects the debt financed projects that are also supported by
service payments from tax increment financing districts and property tax revenue from "inside
millage."
The current five -year CIP assumes 100% of the OEPA/OWDA low- interest loan for the Upper
Scioto West Branch Interceptor will be repaid from Sewer Fund revenues. Based on annual
reviews, user charges for the sewer system were increased effective January 1, 2008, 2009 and
and 2011. The capacity charge for a 3/4" tap was increased to $2,100 effective 1/1/2009. We
will continue to closely monitor the revenues and the available resources in the Sewer Fund.
Based on maintenance needs of the sanitary sewer system, it is anticipated that additional user
charges will be needed in the future.
3 -1
9/12/2011
MAMCapital Budgets \2012 CIP \Fina1\3 Revenue Projections section 3 \3 -1 to 3 -9 Revenue projections.doc
2012 -2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
INCOME TAX REVENUE PROJECTIONS
2011 vni� 9n10 2014 2015 2016
Income Tax Revenue*
$68,860,785
$68,860,785
$69,205,089
$70,243,165
$71,296,813
$72,366,265
$73,451,759
Revenue for capital projects
25% of income tax revenue
17,215,196
17,215,196
17,301,272
17,560,791
17,824,203
18,091,566
18,362,940
(1)Revenue available for cash
6,886,079
6,886,079
6,920,509
7,024,317
7,129,681
7,236,626
7,345,176
capital projects
(2)Revenue available for debt
financed projects
10,329,118
10,329,118
10,380,763
10,536,475
10,694,5221
10,854,940
11,017,764
Recommended maximum amount
of outstanding debt 3
71,802,148
94,163.668
98,440768
85,010,952
83,028,051
82,139,400
82,970,377
* Income tax revenues for 2009 and 2010 reflect actual collections.
The remaining years reflect an estimated increase over the previous year as follows:
2011 "Flat'
2012 -0.5%
2013 -1.5%
2014 -1.5%
2015 -1.5%
2016 -1.5%
(1) 40% of the 25% designated for capital improvements is further designated for cash capital projects.
(2) 60% of the 25% designated for capital improvements is further designated to retire debt issued for capital projects.
(3) Forwarded from page 5 -3. Amount is based on existing income tax supported debt and projections
for additional debt that can be supported by income tax allocated for debt service.
911mo11 3 -2
M 1FA \Capdal Budgets=12 OIPTinalo Revenue Projections section 3\
2012 -2016
Five Year Capital Improvements Program
Income Tax Revenue
Actuals /Projections
:1011110
70,000,000
.1 l III
50,000,000
�� , II
30,000,000
10,000,000
9
Capital Fund
- General Fund
3 -3
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
2012 -2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
STATEMENT OF PROJECTED REVENUE, EXPENSES AND
CHANGES IN SEWER FUND CASH BALANCE
2010 2011 2012 2013 2014 2015 2
Revenues:
User charges
$1,791,969
$1,732,650
$1,772,781
$1,826,096
$1,836,590
$1,847,084
$1,857,578
Tap fees
181,820
150,000
150,000
150,000
150,000
150,000
200,000
Interest
182,092
176,400
96,910
109,689
100,898
91,614
79,477
Other
253,077
0
0
0
0
0
0
0
Income tax subsidy
124,719
0
0
0
0
0
2,533,677
2,059,050
2,019,691
2,085,785
2,087,488
2,088,698
2,137,055
Expenses:
Salaries /wages
518,607
544,537
555,428
566,537
589,198
612,766
637,277
Benefits /uniforms
201,310
209,362
217,737
226,446
235,504
244,924
254,721
Utilities
591
626
664
704
746
791
838
Contract services
69,455
50,000
50,000
50,000
50,000
50,000
50,000
Repairs /maintenance
139,083
150,000
150,000
150,000
150,000
150,000
150,000
Other
624
15,000
15,000
15,000
15,000
15,000
15,000
929,670
969,526
988,829
1,008,687
1,040,448
1,073,481
1,107,836
Capital expenditures
467,195
761,700
0
0
0
0
0
Debt service:
0
0
0
0
0
0
Existing -prior to 1992
USWBI
124,719
1,350,721
1,350,721
1,350,721
1,350,721
1,350,721
1,350,721
1,350,721
2009 issue
188,657
155,815
154,015
152,215
155,415
153,562
151,555
2012 issue
0
0
160,000
160,000
160,000
160,000
160,000
2015 issue
0
0
0
0
0
160,000
160,000
1,664,097
1,506,536
1,664,736
1,662,936
1,666,136
1,824,283
1,822,276
Net cash (required)
provided
Advances -out
Advances -in
Beginning balance
Ending balance
(527,285) (1,178,712) (633,873) (585,838) (619,096) (809,066) (793,057)
(30,425)
0
8,196,973 7,639,264 6460,552 7,312,379 6,726,541 6,107,445 5,298,378
$7,639,264 $6,460,552 $7,312,379 $6,726,541 $6,107,445 $5,298,378 $4,505,321
0
1,485,700
91121201\ 3 -4
M1FA\C9pita1 Budgets @012 CIP \Fins* Revenue Projections section 3\
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
SEWER FUND ASSUMPTIONS
Proiected User Charges and Capacity Charges (Tap Fees)
Assumptions:
• Revenues based on estimated ERUs and fees as authorized by Ordinance 64 -09.
• Effective 1/1/2010 and 1/1/2011, an increase of .25 MCF in user charges for sewer was
approved.
• Effective 1/1/2010, a reallocation of .25 per MCF in user charges from water to sewer
was approved.
• Effective 1/1/2012, a reallocation of .25 per MCF in user charges from water to sewer
was recommended and will be included as part of the cost study recommended changes.
• Average number of ERUs for 2011 reflects a growth of 81. This is based on the number
of residential building permits issued in 2010 for new units.
• Average number of ERUs for 2011 and forward are the total of the estimated previous
year's average number of ERUs at the beginning of the year and the previous year's
estimated ERU growth.
• Estimated ERU growth for 2012 through 2016:
2012-75
2013-75
2014-75
2015-75
2016-75
• Beyond 2016 estimated ERU growth:
2017 - 2021 - 100
Statement of Projected Revenue Expenses and Charges in Sewer Fund Cash Balance
Assumptions:
• Revenues for user charges and tap fees are based on the schedule of Projected User
Charges and Capacity Charges.
• Interest income is based on the previous year's ending fund balance and an interest rate of
1.5 percent during the five year period.
3 -5
9/12/2011
MAMCapital Budgets \2012 CIP \Final \3 Revenue Projections section 3 \3 -1 to 3 -9 Revenue projections.doc
Sewer Fund Assumptions (Continued)
• Debt service obligations for the USWBI (Upper Scioto West Branch Interceptor) assume
the debt will be retired 100% from Sewer Fund resources.
• The 2012 debt service issue is based on the current plan to issue $2.0 million in long -term
debt for relining sanitary sewer lines and other sanitary sewer improvements.
• The 2015 debt service issue is based on the current plan to issue $2.0 million in long -term
debt for relining sanitary sewer lines and other sanitary sewer improvements.
On February 11, 2009, the Ohio Environmental Protection Agency (OPEA) issued a binding
"Director's Final Findings and Orders" (the Findings) to the City. The Findings indicate that the
City operates its sanitary sewer system in connection with the City of Columbus sanitary sewer
system, and that Columbus cannot comply with its OEPA consent order unless it obtains
accurate information about sanitary flow and clear water infiltration and inflow (I and I) that
contribute to their sanitary sewer overflows, from all connected suburban systems.
Pursuant to the Findings, the OEPA ordered the City to 1) complete a Sewer System Evaluation
Study (SSES) within either five years (for the entire system) or fifteen years (for an phased -in
area -by -area approach), to identify sources and quantities of I and USSO, describe all feasible
cost - effective actions needed to correct any such identified system deficiencies and establish a
task prioritization and timetable for implementing them; 2) issue a Capacity, Management,
Operation and Maintenance Program report within three years and update it biannually
thereafter, to help best manage the City's sewer system; 3) submit an "SSO Emergency
Response Plan" to the OEPA within 180 days to establish a process to identify and report any
SSO that endangers the public health; and 4) implement a Public Notification Program within 90
days to inform the public of the location of, and possible health or environmental impacts
associated with, any SSO occurrence.
In an effort to reduce I and I in the system, the debt service obligations programmed in 2012 and
2015 are for debt issues that will be used to finance the relining of existing sanitary sewer lines
and other sanitary sewer improvements.
The Statement of Projected Revenue, Expenses and Changes in Sewer Fund Cash Balance were
prepared through the year 2020. Using the above assumptions, sufficient revenue to maintain a
"positive" cash balance will be available through the year 2020, and the projected balance will
not meet the goal of 25% of the historical value of the system assets. However, the 2010
combined Water and Sewer Fund balances, including advances, equal 23.79% of the total
historical value of both systems. The rate of growth, the user fees and capacity charges will
continue to be evaluated to determine the need to adjust rates in the future.
3 -6
9/1212011
MAMCapital Budgets \2012 CIP \Final \3 Revenue Projections section 3 \3 -1 to 3 -9 Revenue projections.doc
2012 -2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
STATEMENT OF PROJECTED REVENUE, EXPENSES AND
CHANGES IN WATER FUND CASH BALANCE
2010 2011 2012 2013 2014 2015 2016
Revenues:
User charges
$839,306
$819,364
$823,126
$826,888
$830,650
$834,412
$838,174
Tap fees
186,374
135,000
135,000
135,000
135,000
135,000
180,000
Interest
297,662
277,300
180,282
171,014
174,708
171,441
168,993
Fire hydrant permits /Other
123,350
1,000
1,000
1,000
1,000
1,000
1,000
Subsidy for debt service
279,660
0
0
0
0
0
0
1,726,352
1,232,664
1,139,408
1,133,902
1,141,358
1,141,852
1,188,167
Expenses:
Salaries /wages
103,245
108,407
110,575
112,787
117,298
121,990
126,870
Benefits /uniforms
43,225
45,386
47,202
49,090
51,053
53,095
55,219
Utilities
144,075
151,279
157,330
163,623
170,168
176,975
184,054
Equipment maintenance
36
136,479
38
75,000
40
75,000
43
75,000
45
75,000
48
50,000
51
50,000
Contract services
Hydrant maintenance
7,781
8,170
8,497
8,837
9,190
9,558
9,940
Other
0
15,000
15,000
15,000
15,000
15,000
15,000
434,841
403,280
413,644
424,379
437,755
426,667
441,134
Capital expenditures
490,581
1,561,800
850,000
315,000
775,000
1,090,000
0
Debt service:
Existing
1994 issue
2009 issue(net)
2012 issue
279,660
360,360
138,486
0
0
358,400
139,773
0
0
355,480
138,173
216,000
0
356,600
141,573
216,000
0
356,440
139,873
216,000
0
0
138,215
216,000
0
0
141,420
216,000
778,506
498,173
493,653
498,173
496,313
138,215
141,420
Net cash (required)
provided
22,424
(1,230,590)
(617,889)
(103,651)
(567,710)
(513,029)
605,613
Advances -out
0
0
0
0
0
0
0
350,000
0
350,000
0
350,000
0
350,000
Advances -in
Transfer -out
0
0
0
0
0
0
Beginning balance
13,226,860
13,249,284
12,018,694
11,400,805
11,647,154
11,429,444
11, 2 6 6,414
Ending balance
$13,249,284
$12,018,694
$11,400,805
$11,647,154
$11,429,444
$11,266,414
$ 12,222,027
9112/2011
MAMCapital 6udgets@012 CIP \Final \3 Revenue Projections section 3\ 3 -7
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
WATER FUND ASSUMPTIONS
The following information provides the assumptions used in the analysis.
Projected User Changes and Capacity Charges (Tap Fees)
Assumptions:
• Revenues based on ERUs and authorized fees established by Ordinance 64 -09.
• Effective 1/1/2010, a reallocation of .25 per MCF in user charges from water to sewer has
been approved.
• Effective 1/1/2012, a reallocation of .25 per MCF in user charges from water to sewer
was recommended and will be included as part of the cost study recommended changes.
• Average number of ERUs for 2011 reflects a growth of 81. This is based on the number
of residential building permits issued in 2010 for new units.
• Average number of ERUs for 2011 and forward are the total of the estimated previous
year's average number of ERUs at the beginning of the year and the previous year's
estimated ERU growth.
• Estimated ERU growth for 2012 through 2016
2011 -75
2012-75
2013-75
2014-75
2015-75
• Beyond 2016 estimated ERU growth:
2017 — 2021 - 100
Statement of Projected Revenue Expenses and Changes in Water Fund Cash Balance
Assumptions:
• Revenues for user charges and tap fees based on schedule of Projected User Fees and
Projected Capacity Charges.
• Salaries /wages and Benefits /uniforms included for water hydrant program.
• The 1994 debt service obligation provides funding to retire the debt on the $4,100,000 in
long -term bonds issued for the Rings /Blazer water tower.
3 -8
9/12/2011
MAMCapital Budgets \2012 CIP \Final \3 Revenue Projections section 3 \3 -1 to 3 -9 Revenue projections.doc
Water Fund Assumptions (Continued)
• The 2009 debt service obligation provides funding to retire the debt on the
$2,015,000 in long -term debt issued for the Darree Fields water tower.
• The 2012 debt service issue is based on the current plan to issue $2.7 million in
long -term debt for the construction of the Dublin Road water tower.
• Funding has been programmed during the five year period to paint existing water
towers, replace pumps at the City's booster stations, install water quality units at
Avery Road and Tartan Ridge and to extend an 8 -inch watermain along the
northern part of the Fishel Drive Loop.
• Funding has been programmed to replace water lines in 2012 and 2014. A
comprehensive list of areas to review for water line replacement will be prepared
and an analysis of the lines completed to determine the future replacement
programming needs.
The Statement of Projected Revenue, Expenses and Changes in Water Fund Cash
Balance were prepared through the year 2020. Using the above assumptions, sufficient
revenue will be available, as well as maintaining a considerable reserve, throughout the
life of existing and proposed debt obligations. The projected balance and outstanding
advances will meet the goal of 25% of the historical value of the system assets. The rate
of growth and the user fees and capacity charges will continue to be evaluated annually.
3 -9
9/12/2011
M: \FA \Capital Budgets\2012 CIP \Final \3 Revenue Projections section 3\3 -1 to 3 -9 Revenue projections.doc
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
MAJOR PROJECTS
Project Prioritization
In developing the Five -Year CIP several elements are taken into consideration: City
Council goals, both past and present; findings included in the Economic Development
Strategy; commitments made by the City in agreements such as tax increment
financing /economic development agreements; bi- annual community surveys, input from
citizen committees, and economic development opportunities. Utilizing these criteria
resulted in projects to be funded that are biased towards needed infrastructure
improvements such as roads and utility needs.
The following pages reflect the projects to be funded, project descriptions, and a recap of
the funding sources.
4 -1
9/122011
MAFA \Capital Budgets\2012 CIP \Final \4 Major section 4 \4 -1 Major projects.doc
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
TOTAL PRIOR TOTAL
PROJECT COST YEAR (S) 2011 2012 2013 2014 2015 2016 2012 -2016
ET0103
Tuttle Crossing Boulevard extension - Wilcox Road to
Avery Road (TIF)
Architectural \Engineering fees
652,000
2,000
150,000
500,000
650,000
Acquisition
1,811,000
11,000
1,800,000
1,800,000
Construction
0
0
Other Expenses
0
0
Total
2,463,000
13,000
0
150,000
500,000
1,800,000
0
0
2,450,000
ET0104
Emerald Parkway- Riverside Dnve to Billingsley Creek (TIF)
Architectural\Engineenng fees
1,104,000
814,000
290,000
0
Acquisition
2,115,000
2,115,000
0
Construction
9,569,000
69,000
9,500,000
9,500,000
Other Expenses
210,000
210,000
210,000
Total
12,998,000
2,998,000
290,000
9,710,000
0
0
0
0
9,710,000
ET0205
Emerald Parkway -Rings Road to Tuttle Crossing
Boulevard (TIF)
Architectural\Engineenng fees
464,000
464,000
0
Acquisition
22,000
22,000
0
Construction
1,800,000
1,800,000
1,800,000
Other Expenses
0
0
Total
2,286,000
486,000
0
1,800,000
0
0
0
0
1,800,000
ET1119
Relocated Rings Road
Architectural\Engineering fees
90,000
90,000
90,000
Acquisition
350,000
350,000
350,000
Construction
725,000
725,000
725,000
Otherex enses
0
0
Total
1,165,000
0
0
90,000
350,000
0
725,000
0
1,165,000
ET1202
Frantz Road utility burial (TIF)
Architectural \Engineering fees
75,000
75,000
0
Acquisition
0
0
Construction
750,000
750,000
750,000
Other expenses
0
0
Total
825,000
0
75,000
0
750,000
0
0
0
750,000
ET0810
Frantz Road - Dublin Road connector (Potential TIF)
ArchitecturaBEngineering fees
229,000
229,000
0
Acquisition
0
0
Construction
2,650,000
2,650,000
2,650,000
Other expenses
0
0
Total
2,879,000
229,000
01
2,650,000
0
01
0
0
2,650,000
ET1101
Railroad Quiet Zones
ArchitectvrahEngineenng fees
10,000
10,000
0
Acquisition
0
0
Construction
470,000
470,000
470,000
Other expenses
0
0
Total
480,000
10,000
0
470,000
0
0
0
0
470,000
ET1103
LED street light replacement
ArclutecturaREngineenng fees
0
0
Acquisition
0
0
Construction
2,300,000
300.000
2,000,000
2,000=0
Other ex enses
0
0
Total
2,300,000
0
300,000
2,000,000
0
0
0
0
2,000,000
9/12/2011
WtyA t1
MIFPrtppul &Wet�AiP CiNeeM Meb ixCS, 0\
4 -2
2012-2016
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
TOTAL PRIOR TOTAL
PROJECT COST YEARS 2011 2012 2013 2014 2015 2016 2012 -2016
Intersection improvements:
ET0405
Hyland -Croy Road /Brand Road (TIF)
Architectural \Engineering fees
300,000
300,000
0
Acquisition
200.000
200,000
0
Construction
3,400,000
3,400,000
3,400,000
Other expenses
0
0
Total
3,900,000
300,000
200,000
3,400,000
0
0
0
0
3,400,000
ET0410
Avery- Muirfeld Drive /Perimeter Loop /Perimeter Drive (TIF)
intersection (TIF)
Architectural\Engineenng fees
1,099,000
599,000
500,000
0
Acquisition
450,000
120,000
330,000
330.000
Construction
5,932,000
2,432,000
3,500,000
3,500,000
Other expenses
0
0
Total
7,481,000
3,151,000
500,000
330,000
3,500,000
0
0
0
3,830,000
ET0508
Riverside Drive /SR161(TIF)
Architectural \Engineering fees
616,000
216,000
400000
400,000
Acquisition
2,538,000
38,000
2,500,000
0
Construction
0
0
Other expenses
Total
0
3,154,000
254,000
2,500,000
400,000
0
0
0
0
0
400,000
ET0511
Avery- MuirfieldrrullymoreNalley Stream /Avery Road
Architectural\Engineering fees
151,000
51,000
100,000
0
Acquisition
0
0
Construction
700,000
700,000
700,000
Other expenses
Total
0
851,000
51,000
100,000
0
700,000
0
0
0
0
700,000
ET0605
Sawmill Road /Hard Road (TIF)
Architectural \Engineering fees
222,000
222,000
0
Acquisition
13,000
13,000
0
Construction
2,250,000
550,000
1.700,000
2.250.000
Other expenses
0
235,000
0
550,000
0
1,700,000
01
0
0
2,250,000
Total
2,485,000
ET1001
Cosgray Road /Shier Rings Road
Architectural\Engineering fees
191,000
191,000
0
Acquisition
250,000
250,000
0
Construction
1.600,000
1,600,000
1,600,000
Other expenses
50
250,000
000
1,650,0, 50, 00
000
0
0
0
0
000
1,650,0. 000
Total
2,091,000
191,000
ET0809
Hyland Croy- McKitnck Road
180,000
ArchitecturanEngineenng fees
180,000
180,000
Acquisition
50,000
50.000
50,000
Construction
1,200,000
1.200.000
1.200,000
Other expenses
30000
180,000
50,000
0
000
1,230,0, 000
30 00
1,460.000
Total
1,460,000
0
0
0
Perimeter Drive /Commerce Parkway (TIF)
0
Architectural \Engineering fees
119,000
119,000
Acquisition
0
0
0
L2/2
Construction
1,115,000
1,115,000
Other ex enses
0
119,000
1,115,000
0
0
0
0
0
0
0
Total
1,234,000
wmmn
.loo .sw .,s cmr.wa wv «m.n
43
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
TOTAL PRIOR TOTAL
PROJECT COST YEARS 2011 2012 2013 2014 2015 2016 2012 -2016
ET1401
1- 270 /US 33 Interchange phase 7 improvements (Potential TIF)
ArchitecturahEngineering fees
1.300,000
500,000
800,000
804000
Acquisition
5.000,000
5,000,000
5,000,000
Construction
6,600,000
6,600,000
4600,000
Other ex penses
0
0
Total
12,900,000
0
500,000
0
800,000
5,000,000
0
6,600,000
12,400,000
ET1003
Dublin Rd and Glick Rd intersection improvements
Architectural\Engineenng fees
157,000
157,000
0
Acquisition
0
0
Construction
0
0
Otherex enses
0
0
Total
157,000
157,000
0
0
0
0
0
0
0
ET7102
US331SR 161 /Post Road eastbound ramps
ArchitecturaixEngineenng fees
0
0
Acquisition
0
0
Construction
0
0
Other expenses
150000
150.000
150
Total
150,000
0
0
150,000
0
0
0
0
150,000
ET1205
Coffman/Brand Road
Architectural \Engineenog fees
150,000
150,000
150,000
Acquisition
0
Construction
D
Other expenses
0
Total
150,000
0
0
150,000
0
0
0
0
150,000
Multi -use paths/bike lanes
ET1004
Brand Road multi -use path
ArchitecturahEngineenng fees
160.00D
160,000
0
Acquisition
285,000
285,000
0
Construction
1,097,000
82,000
1,015,000
1,015,000
Other expenses
0
1
0
Total
1,542,000
82,000
445,000
1,015,000
0
0
0
0
1,015,000
_ET 1203
Dublin Road South multi -use path
Archnectoral\Engineenng fees
260,000
260,000
0
Acquisition
0
0
Construction
1,692,000
92,000
1,600,000
1,600,000
Other expenses
Total
0
7,952,000
92,000
260,000
1,600,000
0
0
0
0
0
1.600.000
ET1204
Glick Road multi -use path
ArchitectunigEngineedng fees
340,000
340,000
340.000
Acquisition
60,000
60,000
60,000
Construction
250.000
250,000
250,000
Other to enses
40.000
40.000
40.000
Total
690,000
0
0
340,000
60,000
0
690,000
1104
Mueeld Drive bike lanes
Architectural\Engineenng fees
50,000
50,000
0
Acquisition
0
q290,0001
Construction
1,460,000
1,460,00
00
Other ex enses
0
0
50,000
0
1,460,000
0
00
Total
1,510,000
sn2/2o11
44
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
TOTAL PRIOR TOTAL
PROJECT COST YEARS 2011 2012 2013 2014 2015 2016 2012 -2016
ET1005
Emerald Parkway Sharrows
Architectural \Engineering fees
0
0
Acquisition
0
0
Construction
120,000
120,000
0
Other expenses
0
0
Total
120,000
0
120,000
0
01
0
0
0
0
Total Transportation
67,223,000
8,368,000
6,705,000
26,455,000
8,300,000
8,840,000
725,000
7,830,000
52,160,000
GR9901
Darree Fields development
Architectural \Engineering fees
570,000
540,000
30,000
0
Acquisition
552.000
552,000
0
Construction
4.955.000
4.300.000
380.000
275.000
275,000
E aunDroent
74.000
74000
0
Total
6,151,000
5,466,000
410,0001
275,000
0
0
0
0
275,000
GR9902
Coffman Park expansion
Architectural \Engineering fees
330,000
50.000
280,000
280,000
Acquisition
0
0
construction
2,710,000
2,710,000
2.710,000
Equipment
0
0
Total
3,040,000
50,000
0
280,000
2,710,000
0
0
0
2,990,000
GR9903
Amterleigh Community Park development
Architectural \Engineering fees
165,000
135,000
30,000
30,000
Acquisition
732,000
732,000
0
Construction
1,433,000
1,203,000
230,000
230,000
Equipment
0
0
Total
2,330,000
2,070,000
0
0
30,000
230,000
0
0
260,000
GR9904
Emerald Fields (N.E. Quad Park) development
Architectural\En9ineering fees
194,000
194,000
0
Acquisition
1,220,000
1,220.000
0
Construction
4,294,000
3,769.000
525,000
525,000
E ui merit
0
- 01 - 0 - 01 - 0
0
Total
5,708,000
5,183,000
0
525,000
525,000
AL1202
Parkland acquisition
Acquisition
3,900,00
650.000
650,000
650,000
650,000
650,000
650,000
3,250,000
Total
3,900, 000
0
650,000
650,000
650,000
650,000
650,000
650,000
3,250,000
Total Parks
21,129,000
12,769,000
1,060,000
1,205,000
3,390,000
880,000
650,000
1,175,000
7,300,000
ES0701
Sewer lining and repair
Architectural \Engineering fees
0
0
Acquisition
0
0
Construction
7,263,000
4,463,000
1,300,000
1,500,000
2,800,000
Other expenses
0
0
Total
7,263,000
4,463,0001
01
1,300,000
0
01
1,500,000
0
2,800,000
ES0601
South Fork sanitary sewer extension
Architectural\Engineenng fees
0
0
Acquisition
0
0
Constriction
696,000
336,000
360,000
0
Other ex enses
0
0'.
Total
696,000
336,000
360,000
0
0
0
0
0
0
9/1212011
M1FA1Gpul&,ryeeWt2ciPFmMa Fbp scYma�
4 -5
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
TOTAL PRIOR TOTAL
PROJECT COST YEARS 2011 2012 2013 2014 2015 2016 2012 -2016
EW1101
Rings Road waterline
Architectural\Engineering fees
65,000
65,000
65,000
Acquisition
15,000
15.000
15,000
Construction
650,000
650,000
650,000
Other expenses
0
0
Total
730,000
0
0
0
0
0
730,000
0
730,000
EW1201
Dublin Road water tower
ArchitecturonEngineering fees
150,000
150,000
0
Acquisition
2,000
2,000
0
Construction
2,900,000
2,900,000
2.900,00
Other expenses
0
0
Total
3,052,000
2,000
150,000
2.900,000
0
0
0
0
2,900,000
EF0201
Stonnwater improvements
Architectural \Engineering fees
466,000
361,000
50,000
30.000
25,000
55,000
Acquisition
32,000
32.000
0
Construction
2.875,000
2,260,000
435,000
180,000
615,000
Otherex enses
0
0
Total
3,373,000
2,653,000
50,000
0
465,000
205,000
01
0
670,000
Total Utilities
15,114,000
7,454,000
560,000
4,200,000
465,000
205,000
2,230,000
0
7,100,000
AB0601
Municipal facilities
ArchitecturahEn9lneenng fees
67,000
67,000
0
Acquisition
0
1,310,000
0
1,045.000
115,000
150,000
0
150,000
Construction
0
Other expenses
0
115,000
150,000
0
0
0
0
150,000
Total
1,377,000
1,112,000
AB1001
Upgrade fuel facility for compressed natural gas (CNG)
ArchnecturahErgineenng fees
0
0
Acquisition
0
0
0
Construction
2,178,000
3,000
2,175,000
Other expenses
0
2,178,000
3,000
2,175,000
0
0
0
0
0
0
0
Total
Total Facilities
3,555,000
1,115,000
2,290,000
150,000
0
0
0
0
750,000
ABO602
Historic Dublin
ArchitecturahEngineering fees
24,000
24,000
0
0
Acquisition
381.000
381,000
Construction
4,760.000
3,735,000
250,000
250,000
525,000
775,000
Other expenses
28.000
4,140,000
250,000
250,000
525,000
0
0
0
0
775,000
Total
5,193.000
AB1301
Bridge Street Corridor
ArchitecturahEngineenng fees
0
0
0
Acquisition
0
1,250,090
250.000
250,000
250,000
250,000
;250,000 00
1.250,000
construction
0
Other expenses
0
1,250,000
0
0
250,000
250,000
250,000
250,000
00
1,250,000
Total
Al 12 11
Computer hardware /software
900.000
990.000
1,135,000
930,000
905,000
4,875,000
Equipment
5,775,000
5,775,000
0
900,000
990,000
1,135,000
930.000
905,000
,00
4,875,000
Total
pp 1 001
PSAP equipment replacement
0
Equipment
420.000
420.000
0
Total
420,000
0
420,000
0
0
0
0
0
Fleet management program
1,080.000
1.265,000
1.525.000
1,305,000 1,015.000 6,190,000
AV1201
Fleet replacements
7,775.000
1,585.000
295,000
500,000
135.000
490,0001
135,000 320,000 1,580.000
AV1203
Equipment add,tionslreplacements
1.875,000
9,650,000
0
1,880,000
1,580,0001
1,400,000
2,015.000
I 1,440,000 1,335,000 7,770,0001
Total
Total Others
22,288,000
4,140,000
3,450,000
3,070,000
3,310,000
3,195,000
2,595,000 2,500,000 14,670,000
Grand Totals
$129,309,000
$33,846,000
$74,065,000
$35,080,000
$15,465,000
$13,720,000
$6,200,000 $11,505,000 $87,370,000
9/12/2
w:maudw ae x <wv:ww m.r.� -m m
City of Dublin
2012 - 2016 Capital Improvements Program
Transportation — Major Projects
Tuttle Crossine Boulevard Extension — Wilcox to Avery (Project 4ET0103
This public infrastructure project provides for the extension of Tuttle Crossing Boulevard
from its current terminus at Wilcox Road to Avery Road. The project includes the
construction of a four -lane boulevard with curb and gutter, bikeway, sidewalk, street
lights, traffic signals, a multi -use tunnel and landscaping.
Funds for a preliminary alignment study have been programmed for 2012 partially due to
the National Church Residence's (NCR) ability to secure financing for the construction of
one and two bedroom housing units for seniors of mixed incomes and discussions with
Homewood for development of the area north of the NCR site. The design and right -of-
way acquisition have been programmed in 2013 and 2014, respectively.
Construction is not programmed in this five year period. The construction is programmed
to be funded by the issuance of long -term debt with the annual debt service obligations
being retired by service payments from the Rings /Frantz TIF for the majority of the
project costs and to the extent available, with any shortfall funded by an advance of
income tax revenues. Sufficient funding is currently available in the TIF Fund for the
design and acquisition that is programmed. The project will continue to be evaluated
based on development needs.
4 -7
9/12/2011
M AIWCapilal 13udgets\2012 CIP \Final \4 Major section 4 \4 -3 "transportation \4 -7 Tuttle Cross I5Xtcnsion- Wilcox - Avery- Major.doc
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation — Major Proiects
Emerald Parkway- Riverside Drive to Billingsley Creek (Proiect #ET0104)
This project provides for the continuation of Emerald Parkway and is the final phase to
be completed. The current McKitrick TIF legislation has been modified and in the future
will be utilized to fund a portion, or all, of the project to the extent service payments are
available.
Cardinal Health's construction of an additional office building on their site has allowed
the construction of this project to be programmed. Design was completed in 2009. The
right -of -way acquisition was programmed in 2010 and is in process. Construction and
landscaping is currently programmed in 2012. Construction will be initiated upon
completion of successful right -of -way acquisition negotiations.
The McKitrick TIF Fund has sufficient reserves to fund the design and the current
estimate for right -of -way.
Long -term debt will be issued for the construction with the annual debt service payments
being made from the McKitrick TIF Fund and, to the extent available, the Kroger Centre
TIF Fund and the Lifetime Fitness TIF Fund.
Prior year expenditures include the acquisition of the Jenmar Court properties and a noise
study.
M
9/12/2011
MAFMCapital 13odgets \2012 CIP\Final\4 Major section 4 \4 -3'I tansportation\4 -g Emerald Pkwy - Riverside Dr to BiIIingsIcy Creek -
Major.doc
City of Dublin
2012 - 2016 Capital Improvements Program
Transnortation — Maior Proiects
Emerald Parkwav -Rings Road to Tuttle Crossing Bo ulevard (Proiect #ET0205
This project provides for the widening of Emerald Parkway from Rings Road to Tuttle
Crossing Boulevard. The modification of the Emerald Parkway /Tuttle Crossing
intersection was completed as part of the Tuttle Crossing Boulevard widening project.
The City of Columbus and Dublin entered into a Cooperative Design and Right -of -Way
Agreement on May 19, 2010. Design has been completed and each City will acquire its
own right -of -way. Construction of the overall project is currently anticipated to be
administered by the City of Columbus. The project costs will be apportioned based on
corporate boundaries.
Right -of -way acquisition is mostly, if not all, in the City of Columbus' portion of the
project. It is anticipated a significant portion of Dublin's right -of -way will be donated.
The City of Columbus is currently working on issues related to right -of -way acquisition.
Construction was originally programmed in 2010; however, additional planning was
needed with the City of Columbus including the need for Columbus to complete right -of-
way acquisition. As a result, construction is currently programmed in 2012.
This project will be partially funded from a grant provided by the Ohio Public Works
Commission (OPWQ from a grant submitted by the City of Columbus.
The City's share of the project will be funded by service payments generated from the
Thomas /Kohler TIF.
4 -9
0/12/2011
M9FA \Capital Budgets\2012 CIP\Fina1\4 Major section 4 \4 -3 Ttansportation\4 -9 Emeoild Pkwy -Rings to TuttlGMajondoe
City of Dublin
2012 - 2016 Capital Improvements Program
Transportation — Major Projects
Relocated Rings Road (Project #ET1119)
This project provides for the roadway extension from the existing Rings Road along the
southwest boundary of the Ballantrae multi- family area, by- passing Amlin along its north
side. This will be a three -lane roadway and is needed as a result of planned future
development. The project also includes water and sewer extensions and landscaping.
Due to slowed growth and discussions with the developer, the project has been deferred.
Design is scheduled for 2012, land acquisition in 2013 and construction in 2015.
4 -10
9/12/2011
M: \FA \Capital Budgets\2012 Clffinal \4 Major section 4 \4 -3 Transportation \4 -10 Relocated Rings Rd - Major.doc
City of Dublin
2012 - 2016 Capital Improvements Program
Transportation — Maior Proiects
Frantz Road utility burial (Project #ET1202)
This project will fund improvements consisting of the burial of overhead utility lines
along Frantz Road between Metro Place North and Rings Road. These improvements
will be funded by the Pizzuti TIF. Funding has been programmed based on current
service payment projections.
4 -11
9/12/2011
MAIWCapital Budgets \2012 CIPTinal\A Major section 4 \4 -3 Transportation \4 -11 Frantz Road utility burial,doc
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation — Major Projects
Frantz Road - Dublin Road connector (Project# ET0810)
This project will provide a new section of two /three lane roadway to connect Frantz
Road, north of SR 161, to the east to Dublin Road. This project will provide a roadway
option north and west of the Historic District and will provide access to Cardinal Health
South Campus and allow for possible future development of the OCLC property.
The Bridge Street Corridor Study will have significant implications on this project.
Construction has been deferred from 2011 to 2012 and will continue to be evaluated.
4 -12
9/12/2011
M: \FA \Capital Budgets\2012 C1P\Fina1 \4 Major section 4 \4 -3 Ttanspo Cation \4 -12 Fiantz-Dublin Rd connector- Major.doc
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation — Major Projects
Railroad Quiet Zone — Houchard Road to Leap Road (Project# ET1101)
This project will add Supplemental Safety Measures (medians or extra gates) at each
public road /rail crossing. Once installed, locomotive horns would not routinely sound
along the CSX line for seven consecutive crossings. The crossings include three in
Franklin County, two in Hilliard, one in Columbus and one crossing in Dublin.
The City has applied for State Capital Budget funding for the project. The cost to install
the crossing in the City has been programmed in 2012; however, to achieve the desired
results, all crossings would need to be upgraded and it is unlikely all jurisdictions will
move forward without state funding.
4 -13
9/12/2011
MAIWCapital 13udgets\2012 CIP\Pina1\4 Major section 4 \4 -3 77ansportation \4 -13 Railroad Quiet Zone - I- touehard to Leap.doc
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation — Major Projects
LED Street Light Replacement (Proiect# ET1103)
Funds are programmed to replace the existing 250 watt high pressure sodium Kim street
lights with Light Emitting Diode (LED) street lights. The cost is based on replacing
approximately 225 street light style fixtures in City owned parking lots in 2011 and
approximately 1,500 street lights programmed in 2012. The estimated annual electric
savings by switching to LED lights is $62,000 and the payback period for energy and
maintenance costs is approximately 4.5 years. The useful life of the lights is
approximately 12 years.
4 -14
9/12/2011
MAFA \Capital Budgets\2012 CIP\Fina1\4 Major section 4 \4 -3 Transportation \4 -14 LED street light replaeement.doe
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation — Major Projects
Hvland -Crov Road /Bran Road (Project# PT0405
The majority of the funding for this project will be the service payments that will be
received from the established Tartan West TIF. The Oak Park development is required to
dedicate right -of -way and contribute to the construction. Oak Parks' financial
contribution for the project has been received. The project will be initially funded by
advances from the Capital Improvements Tax Fund and the General Fund. These
advances will be repaid as service payments are received. The City began receiving a
limited amount of service payments in 2007.
An intersection analysis study was completed and identified that a roundabout is the
preferred option for this intersection. The improvement will be a single lane roundabout
expandable to a two lane roundabout. Design for the project was programmed in 2008
and has been substantially completed. Right -of -way acquisition has been programmed in
2011 and construction in 2012.
4 -15
9/12/2011
MAMCapilal 6udgets\2012 CIPTinal\4 Major section 4 \4 -3 Transportation \4 -IS Hyland Croy -Brand Rd Inter Imps- Major.doc
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation — Major Proiects
Avery - Muirfield Drive /Per imeter Loop /Perimeter Drive (Project #ET0410
This project provides for the reconstruction of the intersections from signalized
intersections to roundabouts. These projects were identified as future needs when the
land to the west of Avery - Muirfield Drive and north of U.S. 33 /S.R. 161 was rezoned.
The design for the project has been programmed in 2011, right-of-way acquisition in
2012 and construction in 2013. The project will provide for the construction of a two -
lane roundabout. Additional long -term improvements have been programmed beyond
2016.
This project was included as a public improvement need in the Perimeter West TIF
district; however, sufficient service payments for this TIF will not be available in the near
future. The funding for this project will be from service payments that will be received
from the modified Ruscilli and Perimeter Center TIFs. These two (2) TIF districts were
modified in December 2003 to provide for the implementation of a "non - school' TIF
after the terms of the "straight" TIF expired and the addition of these intersections and
other improvements in the area were included as public improvements to be funded by
the TIF districts. Service payments received through 2013 are estimated to be sufficient
to fund this project.
Included in this project are the improvements at the Avery - Muirfield /Post Road
intersection. These improvements have been completed.
4 -16
9/12/2011
MAI- WCapital nudgels\2012 CIPTinal\4 Major section 4 \4 -3 rransportation \4 -16 Avery - Muirfield Dr- Perimeter Loop.doc
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation — Major Projects
Riverside Drive /SR 1 (Proiect #ET0508
This intersection and potential improvements have been under review in recent years. An
alternatives analysis has been completed and signalization modifications and roundabout
alternatives are being evaluated.
Funding has been advanced from the Capital hrrprovements Tax Fund to the River Ridge
TIF Fund to fund the alternatives analysis and design when it is determined to move
forward with the improvements. The funding programmed in 2011 is for land acquisition
and 2012 is an allocation for design.
Development in the surrounding area will impact what intersection improvements will be
completed. The relocation of Riverside Drive to the east of its existing location is also
being evaluated as part of the review and evaluation of the intersection improvements.
Decisions on how to proceed with this intersection will be based on the implementation
of the Bridge Street corridor.
Construction is not currently programmed in the five year period. Modifications to this
intersection will be programmed as part of the development of the Bridge Street Corridor.
4 -17
9/12/2011
MAIWCapital Budgets\2012 CIP\Pina1\4 Major section 4 \4 -3 'rransportatton \4 -17 Rivetside -SRI61 Inter Itupr- Major.doc
City of Dublin
2012 - 2016 Capital Improvements Program
Transportation — Major Projects
Avery - Muirfield /Tullymore /Vall Stream /Avery Road (Project 4ET0511
This project will provide for intersection improvements at the intersections of Avery -
Muirfield Drive at Tullymore Drive, Valley Stream Drive, and Avery Road. The
improvements will include new pavement, grading, shoulder work, drainage, and
construction of medians to restrict left turning movements off Tullymore Drive, Valley
Stream Drive and Avery Road.
A feasibility study was initiated in late 2005. In 2008, cost effective striping was
completed to add a northbound left turn lane from Tullymore to Avery - Muirfield Drive.
Design has been programmed in 2011 with right -of -way acquisition and construction
programmed in 2013.
This project will be funded by permissive tax revenues
4 -18
9/12/2011
MAIWCapital Budgets\2012 CI1 Major section 4 \4- Yrransporlalion \4 -18 Avery - Muirfield= rullynrorc- Avery- Major.doe
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation — Major Projects
Sawmill Road /Hard Road (Project 4ET0605)
This project provides additional right turn lanes and modification to the traffic signal
The design has been completed, utility relocation is programmed in 2012 and
construction in 2014. The City is working with the City of Columbus to evaluate
potential land acquisition.
Engineering staff has been coordinating with the City of Columbus on the third phase of
their improvements on Hard Road from Smokey Row to Sawmill Road.
Originally, as part of the Kroger Centre and Lifetime Fitness development, the developer
was required to construct certain improvements to this intersection or reimburse the City
for the cost of those improvements. On December 6, 2010, Council approved Ordinance
41 -10 authorizing the execution of an agreement for Sawmill Partners Investment
Company to transfer an approximately 7.2 acre tract of land (Oak Tree property) in lieu
of a cash contribution to the improvements at the intersection of Sawmill Road and Hard
Road. This tract of land will preserve an area with a significant stand of trees, including
the large oak tree that resulted in Hard Road being relocated prior to its construction to
preserve the tree, and will maintain the greenway along Hard Road. This tract of land
also abuts Riverside Drive Park and will provide for access to the park off of Hard Road
instead of Riverside Drive.
The project will be funded by service payments generated by the Kroger Centre and
Lifetime Fitness TIF districts.
4 -19
9/12/2011
M:AFAVCapital Budgels\2012 CI1 Major section 4 \43 TransportationA4 -19 Sawmill- 1lard- Major.doe
City of Dublin
2012 - 2016 Capital Improvements Program
Transportation — Major Projects
Cosgray Road /Shier Rings (Project 4ETI001)
Based on a completed Alternative Analysis to quantify existing safety concerns and to
evaluate intersection improvements, it has been determined a roundabout is the best
solution for this intersection.
The Ballantrae Traffic Impact Study identified this intersection as needing future
improvements. Also, this intersection is currently the only access to Darree Fields.
The project is currently under design with right -of -way acquisition in 2011 and
construction programmed in 2012. This intersection improvement will be funded from
permissive taxes.
4 -20
9/12/2011
Mi1 Budgets\2012 C11 \4 Major section 4 \4 -3 Transpor tat ion \4 -20 Cosgray -Shier Rings- Major.doc
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation — Major Projects
Hyland -Croy Road /MeKitrick Road (Project# ET0809)
This project will improve an existing two lane county road into a single lane roundabout
with curb and gutter, street lights, crosswalks, storm drainage, and landscape. Based on
slowed growth in the area, this project has been deferred. Design is scheduled in 2013,
right -of -way acquisition in 2014 and construction in 2016. The developer of Tartan Ridge
is required to contribute $118,125 towards this project.
4 -21
9/12/2011
M: \rA \Capital 13udgets \2012 CIP\Pina1\4 Major section 4 \4 -3' Transportation \4 -21 Hyland Croy- McKitrick Inter hnpr- Maj or. doe
City of Dublin
2012 - 2016 Capital Improvements Program
Transportation — Maior Pro iects
Perimeter Drive /C ommerce Parkway (Proiect 4E T0904
As a result of the Cardinal Health expansion and subsequent redirection of Post Road,
this project was added to provide for improvements at Perimeter Drive and Commerce
Parkway. Funding provides for a two lane roundabout approach for Perimeter Drive and
a one lane approach for Commerce Parkway along with other site improvements.
This project has been accelerated to comply with the terms of the Tax Increment
Financing (TIF) agreement with Delta Energy and their commitment to build their
corporate headquarters near this intersection. Design has been completed and
construction is underway and is scheduled to be completed in 2011.
Based on preliminary estimates, service payments from the Ruscilli, Perimeter Center
and Delta Energy TIFs will be used to fund the costs of the project.
4 -22
9/12/2011
M: \PA \Capital 13udgets\2012 CIP\Pinal\4 Maior section 4 \4- 3'rransporlalion\4 -22 Perimeter Drive - Commerce Parkway signal -
Major.dm
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation —,Major Proiects
I- 270 /US 33 inter change phase 1 improvements (Project# ET1401
This project includes phase I of the I- 270 /US 33 interchange rebuild, which includes an
I -270 north -bound flyover ramp to west bound US 33. This work is meant to include the
Alternatives refinement to the preferred alternative, environmental clearances and
associated preliminary engineering, final design, and some right -of -way acquisition. The
project cost assumes only Dublin's local match contribution of the total cost for the
elements above. Total construction cost for the northbound to westbound flyover ramp is
approximately $33,000,000.
The City has initially been awarded funding from the Transportation Review Advisory
Council (TRAC) for preliminary engineering and environmental assessments. The local
match is $500,000 and has been programmed in 2011. Design is programmed in 2013,
right -of -way acquisition and utility relocation in 2014 and construction in 2016. The
contract will be administered by the Ohio Department of Transportation (ODOT).
4 -23
9/12/2011
MAFA \Capital Budgets \2012 CIP\Fina1 \4 Major section 4 \4 -3 Transportalion\4 -23 1- 270 -US 33 interchange phase I- Major.doc
City of Dublin
2012 - 2016 Capital Improvements Program
Transportation — Major Proiects
Dublin Road and Gli Road (Project 4ET1003
This project will add left turn lanes on each approach and improve the sight distance on
the north leg of the intersection. Pedestrian facilities and modifications to the traffic
signal will also be included. Potential funding sources include an OPWC grant that
Delaware County will apply for on behalf of Shawnee Hills. If the grant is awarded,
Delaware County will match local contributions up to $50,000. Shawnee Hills has
committed to contributing $50,000.
Acquisition, utility relocation and construction are not programmed in the five year
period and will be evaluated once design has been completed which was programmed in
2010 and is currently being completed.
4 -24
9/12/2011
M:UA \Capital Budgets \2012 CI1 \4 Major section 4 \4 -3 Transportation \4 -24 Dublin Road and Glick Road interseclion-
Major.docx
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation — Maior Proiects
US33 /SR 161 /Post Road eastbound ramps (Project# ET1102
Since the US33 /SR 161 /Post Road interchange has been deferred, an allocation has been
programmed in 2012 to provide funding for potential improvements. Improvements to
this intersection could potentially improve traffic flow, enhance the western entrance into
the City and assist in the marketing of the Central Ohio Innovation Center. Now that the
Industrial Parkway relocation/SR 161 improvements are completed, time will be given to
realize the positive effects the improved roadway will have on the interchange and
recommendations can be made based on an analysis of what is needed to improve the
intersection. The Administration will continue to monitor this intersection and will
include any recommendations in future CIP's.
4 -25
9/12/2011
MAWCapital Budgets\2012 CIP\Pinal\4 Major section 4 \4 -3 Transportation \4 -25 US33 -SR 161 -Post Road eastbound ramps.doc
City of Dublin
2012 -2016 Capital Improvements Program
Transportation —Maior Proiects
Coffman /Brand Road intersection improvements (ET1205)
Funds programmed in 2012 are for preliminary engineering for the Coffrnan/Brand Road
intersection. An evaluation is needed to determine the potential need for a roundabout at
this intersection.
4 -26
9/12/2011
M: \FA \Capital Budgets\2012 CIP\Final \4 Major section 4 \4 -3 Transportation \4 -26 Collman -Brand Road.docx
City of Dublin
2012 — 2016 Capital Improvements Program
Transportation — Major Proiects
Bikeway connections /additions
Brand Road multi -use path /bike lanes (Project 4ET1004)
Based on a detailed assessment and public input, this project will provide for the
completion of a multi -use path on Brand Road. Design and acquisition is programmed in
2011 and construction and construction is programmed in 2012 to complete a multi -use
path between Muirfield Drive and Dublin Road.
Dublin Road South (Project #1203)
Funds have been programmed for design in 2011 and construction and landscaping in
2012 for the completion of the Dublin Road South multi -use path between Historic
Dublin (Karrer Place) and "Tuttle Road.
Glick Road (Project 41204)
This project is for the completion of the Glick Road multi -use path between Avery Road
and Muirfield Drive and will be completed in phases. Funds have been programmed in
2012 and 2013 for design and acquisition for the entire path. Construction and
landscaping between Carnoustie Drive and Muirkirk Drive is programmed in 2014. The
remaining construction along Glick Road is identified beyond 2016.
Muirfield Drive (Project 41104)
Funds programmed in 2011 are for preliminary design and alignment for the construction
of bike lanes between Brand Road and Glick Road. Construction has been programmed
in 2013.
Emerald Parkway sharrows (Project #1005)
Funds programmed in 2011 are to add sharrows to Emerald Parkway.
4 -27
9/12/2011
M: \PA \Capital 13udgels\2012 CIP\Pin11\4 Major section 4 \4 -3 Transportation \4 -27 Bikepath connection- additions.doc
City of Dublin
2012 - 2016 Capital Improvements Program
Park and Recreation — Major Proiects
Darree Fields Development (Project #GR9901)
This project includes the development of the park in accordance with the completed
Master Plan. Funding in 2011 provides for 14 dugout shade structures and an additional
parking lot. Funding in 2012 includes funding to convert park facilities from well water
to City water and to construct a cyclocross course. Funding identified beyond 2016 is to
construct a handicapped accessible interpretive boardwalk near the Miracle complex and
to re -visit the southwest master plan area recognizing that several base assumptions have
changed. The balance of park development will be programmed beyond 2016 after the
master plan update.
4 -28
9/122011
M: \FA \Capital Budgets\2012CIP\Pinal \4 Major section 4 \4 -28 Parks \4 -28 Dart cc rids Dev - Msjor.doe
City of Dublin
2012 - 2016 Capital Improvements Program
Park and Recreation — Major Projects
Coffman Park Expan (Project ##GR1101
City Council has adopted a policy to acquire the properties along Post Road from 6124
Post Road east to existing Coffman Park. The Coffman Park Expansion Plan Task Force
(the Task Force) was created by City Council in 2002. The Task Force considered a wide
range of optional park expansion ideas and formulated and compiled its
recommendations and concept plans into the Coffman Park Expansion Task Force
Report. The Task Force Report was reviewed and adopted by City Council on November
3, 2003.
The final property previously identified to expand Coffman Park was acquired in early
2009. The funding programmed in 2010 provided for an analysis of potential phasing of
the elements identified in the Task Force Report and preliminary cost estimates. This
information was necessary to begin evaluating the timing and amount of funding needed
to begin future development.
In 2010, staff revisited the Coffrnan Park master plan to verify original assumptions and
update it for current conditions. Funds programmed in 2012 will be used to design
Coffman Park's first expansion phase which include park utility burial, three bridges
crossing the South Fork of Indian Run, park grading and a new entry drive at Commerce
Parkway programmed for construction in 2013. Funding beyond 2016 provides for
several additional elements including the potential construction of a new amphitheater
with an associated parking lot, internal path networks, City Hall parking lot
reconfiguration, perimeter landscaping, ditch grading & crossing, and a large group
pavilion with restrooms and catering room. The master plan also calls for future elements
including the relocation of the hard court areas, senior activity area creation, spray park
construction, Nyrop house conversion, shelters, additional sidewalks, landscaping and, if
warranted, allows space for the construction of a new City Hall.
4 -29
9/1212011
MAIWCapital Budgets \2012 CIP\Pinal\4 Major section 4 \4 -28 Parks \4 -29 Coffman 1'k Exp- Major.doc
City of Dublin
2012 - 2016 Capital Improvements Program
Park and Recreation — Major Proiects
Amberleigh Community Park (Project #GR9903)
The City acquired approximately 12 acres of riverfront property in 1997 and, as part of
the Amberleigh North residential development, the developer dedicated approximately 11
acres of riverfront property to the City. The two tracts of land abut to produce a
community scale park along the Scioto River.
The community park provides access to the Scioto River and surrounding natural areas.
Master planning was completed in 2001. The Master Plan provides potential homeowners
with information on the plans for future development.
The funding in 2010 provided for improvements that include a parking lot, community
scale playground, central pavilion with restrooms, sidewalks and landscaping.
Funding in 2013 and 2014 provides for design and construction of a river overlook, a
pedestrian bridge, woodland trails, and a conditioned river access stairway that will
complete phase I work. These elements, originally programmed in 2010, were deferred
due to the decision to construct a central pavilion with restrooms rather than a group
shelter.
The funding programmed beyond 2016 provides for the completion of future park
elements which include a children's discovery garden, a canoe launch, boardwalk/pier,
multi -use paths, restrooms, trails, hard courts and a woodland overlook shelter.
4 -30
9/12/2011
M:UA \Capital BUdgets\2012 CHITina1\4 Major section 4 \4 -28 Parks\4 -30 Amberleigh Comm Pk- Major.doc
City of Dublin
2012 - 2016 Capital Improvements Program
Park and Recreation — Major Projects
Emerald Fields M E Quad Park) (Project #GR9904
This project provides for the development of the park in accordance with the completed Master
Plan. Work completed in the park includes the neighborhood park component, lacrosse fields,
three ball diamonds, a universally accessible playground, maintenance facility, two restroom
facilities, internal multi -use paths, landscaping, and associated parking lots.
Funds programmed in 2016 include the construction of an icon shelter in the ball diamond plaza,
basketball courts adjacent to the central restrooms and pedestrian lighting. Funds programmed
beyond 2016 include sand volleyball courts and a multi -use path addition.
4 -31
9/122011
M WA \Capital Budgets \2012 CIP\Fina1 \4 Major section 4 \4 -28 Parks \4 -31 Emerald Fields (N H Quad Pk)- Major.doc
City of Dublin
2012 - 2016 Capital Improvements Program
Administration — Maior Proiects
Parkland Acquisition (Project #AL1202)
The amount programmed is based on estimated revenue in the Parkland Acquisition Fund. For
the most part, the revenue credited to this fund is from property tax revenue generated fi•om the
City's inside millage. The property tax revenue from the City's inside millage (1.75 mills) was
allocated 100 percent to the Parkland Acquisition Fund from 2001 -2006. Beginning in 2007, the
City began allocating .95 mills of the total 1.75 mills to the Parkland Acquisition Fund and the
remaining .80 mills was allocated to the Capital Improvements Tax Fund. For 2010 and 2011,
the City allocated, or will allocate, 1.4 mills to the Capital Improvements Tax Fund and the
remaining .35 mills to the Parkland Acquisition Fund. Recognizing the benefits and flexibility of
allocating more of the City's "inside millage" to the Capital Improvements Tax Fund, Council
approved allocating 1.40 mills to the Capital Improvements Tax Fund and .35 mills to the
Parkland Acquisition Fund from 2012 -2016. This allocation will be reviewed during the CIP
process each year and can be reallocated if Council deems it appropriate.
The funding in the Parkland Acquisition Fund can be used for the acquisition of parkland, open
space and /or sites for recreational facilities. Prior to the acquisition of land, legislation
authorizing the acquisition is required to be adopted by City Council.
The funding programmed also provides for the City's annual commitment of $385,000 to the
Franklin County Metropolitan Park District and the annual debt service payments on the debt
issued to acquire the land for the expansion of Coffman Park. The final debt service payment for
the expansion of Coffinan Park will be made in 2020 and the final payment to the Metro Parks is
scheduled to be made in 2017.
The following provides a recap of estimated revenues available less committed obligations:
As discussed in previous years, staff is recommending that the Parkland Acquisition Fund be
utilized to acquire rights -of -way and /or easements for bikepath connections.
4 -32
09/12/2011
WFA \Cap» tal Budgets\2012 CIP\F1na1 \4 Major section 4 \4 -28 Parks \4 -32 Parkland Acquisition -Major .doe
2012
2013
2014
2015
2016
Estimated revenue
$650,000
$650,000
$650,000
$650,000
$650,000
Less:
Payment to Metro Parks
(385,000)
(385,000)
(385,000)
(385,000)
(385,000)
Debt service
(225,684)
(225,243)
(242,632)
(233,445)
(236,700
Estimated balance available
$39,316
$39,757
$22,368
$31,555
$28,300
As discussed in previous years, staff is recommending that the Parkland Acquisition Fund be
utilized to acquire rights -of -way and /or easements for bikepath connections.
4 -32
09/12/2011
WFA \Cap» tal Budgets\2012 CIP\F1na1 \4 Major section 4 \4 -28 Parks \4 -32 Parkland Acquisition -Major .doe
City of Dublin
2012 - 2016 Capital Improvements Program
Sanitary Sewer Svstem -Majo Projects
Sewer lining and repair (Project #ES0701
The funds allocated will allow for the repair and lining of the sanitary sewer lines in
Dublin. The lining of the City's clay pipe will reduce inflow and infiltration (I and I) of
water in the sanitary sewer system. Sewer lining repairs the integrity of the pipe system
and reduces the amount of inflow and infiltration entering the system via the main lines.
The future schedule for the repair and lining of the main sewer lines will be based on the
guidelines and /or requirements established by the Ohio EPA.
The scope of work will be dictated based on the results of the Sanitary Sewer Evaluation
Study (SSES) required from the "Director's Final Findings and Orders" issued by the
Ohio Environmental Protection Agency (OEPA).
Funds programmed in 2012 is for lining the Deer Run sewer shed near Muirfield Court
and Muirfield Road, funds programmed in 2015 is for the lining of the Deer Run sewer
shed near Glick Road, the neighborhood near Dublin Road and sewer lining in the
neighborhood north of Glick Road. The City plans to issue debt for the completion of
these projects.
The project is funded from the Sewer fund
4 -33
9/12/2011
MAMCapital Budgets\2012 CIPTina1\4 Major section 4 \4 -33 Utilities \4 -33 Sewer lining and repair- Major.doc
City of Dublin
2012 - 2016 Capital Improvements Program
Sanitary Sewer Svstem -Major Proje
South Fork sanitary sewer extension (Proj #ES0601
This project provides for the extension of a main sanitary sewer line to serve the area
within the Central Ohio Innovation Center. The extension of sanitary sewer service in
this area is in the Pre - Annexation Agreement for 7679 Post Road (Costner).
This project has been added for economic development purposes. A portion of the
project costs will be recovered from the benefiting properties. Approximately 45% of
this project is for oversizing and will be the responsibility of the City.
This project will be completed in two phases. Phase 1 has been completed and Phase 2
will be completed in 2011. The City was awarded American Recovery and Reinvestment
Act (ARRA) monies of approximately $163,000 to partially fund Phase 1 of the project.
This project is funded fi•om the Sewer fund
4 -34
9/12/2011
MAFA \Capital Budgets\2012 CIP\Final\4 Major section 4 \4 -33 Utilities \4 -34 South Fork Sanitary Extent - Majondoc
City of Dublin
2012 — 2016 Capital Improvements Program
Water Distribution System - Major Projects
Rings Road waterline (Proiect # EW1101)
This project is to install a 16 inch waterline from Avery Road to "relocated Rings Road."
This will create an additional main loop in the water distribution system to maintain
pressures and fire flows in the southwest area. This project is programmed to be
completed in 2015.
The funding source for the project will be the Water Fund
4 -35
9/12/2011
MMA\Capilal Budgets\2012 CIP\Pinal\4 Major section 4 \4 -33 Utilities \4 -35 Rings Road waterline- Major.doc
City of Dublin
Proposed 2012 - 2016 Capital Improvements Program
Water Distribution System -Major Projects
Dublin Road water tower (Project # EW1201)
This project was identified as part of the utility infrastructure study completed in
conjunction with the update of the Community Plan. This project has been accelerated
based on need. Funding was programmed in 2010 for acquisition of the site necessary to
construct the tower. The land acquisition was completed in July 2011. Funding
programmed in 2011 is for design and the amount programmed in 2012 is for
construction.
The tower will be located on Dublin Road near the Bogey Inn and will be funded from
the Water Fund. The City plans to issue debt for the construction of the tower.
4 -36
9/12/2011
MAYWCapital Budgets \2012 CIP\Pina1\4 Major section 4 \4 -33 Utilities \4 -36 Dublin Road water tank- Maior_doc
City of Dublin
2012 — 2016 Capital Improvements Program
Storm Water Systems - Major Projects
Stormwater improvements (Project 4EF0201)
Funding over the next five years has been programmed for various improvement needs
identified in the updated Stormwater Master Plan recently completed by Camp, Dresser
& McKee.
The current funding in 2011 provides for preliminary design work of future stormwater
improvements. Although no stormwater areas were considered critical, two projects were
identified and programmed in the five year period. Blazer Parkway /Frantz
Road /Waterford Village improvements is programmed in 2013 and Stonewall Court
improvements is programmed in 2014.
These projects were selected as the modeling analysis indicated that the system may have
issues during a five (5) year rain event. A five year rain event is fairly frequent and is
what the City uses to design the storm sewer system.
4 -37
9/12/2011
MAIWCapilal 13udgets\2012 Cl%Pinal \4 Major section 4 \4 -33 Uti lit ies \4 -37 Stornnvtr Improvements - Major.doc
City of Dublin
2012 — 2016 Capital Improvements Program
Administration — Major Proieets
Municinal Facilities (Proje #AB0601
Based on City Council goals and recommendations included in the adopted Community
Plan, the site for a future Municipal Building has been acquired. The annual debt service
payments on the debt issued to acquire the site are programmed in the Parkland
Acquisition Fund.
Funds programmed in 2011 are to add an additional parking area on the east side of the
Service Center to accommodate the relocation of the work units moving from the 5620
Post Road facility. Funding was also included to demolish the facility located at 5620
Post Road. The demolition will most likely occur in 2012.
For 2012, funding of $150,000 has been requested to complete the build -out of the first
floor of the Service Center to accommodate the relocation of the City's Events
Administration staff from their current location at 5620 Post Road.
The Fleet Building expansion for the sign shop operation and the addition of mechanics
bays has been programmed beyond 2016. Additional review and analysis of the Fleet
Building and operations will be completed before the project is initiated.
4 -38
9/12/2011
MAIWCapital I3udgets\2012 C11 Major section 4 \4 -38 Faeililies \4 -38 Municipal Facilities - Major.doc
City of Dublin
2012 — 2016 Capital Improvements Program
Service -Maior Projects
Upgrade fuel facility for Compressed Natural Gas (CNG) (Project 9AB1002)
Clean Fuels Ohio, which is a statewide non- profit organization dedicated to promoting
the use of cleaner, domestic fuels and efficient vehicles, has been designated by the
Department of Energy as a Clean Cities Coalition. On behalf of twenty six different
organizations including both local government and private industry, Clean Fuels Ohio
coordinated the submission of a statewide project titled the Ohio Advanced
Transportation Partnership. If fully funded, this $11 million dollar project would deploy
283 alternative fuel and advanced technology vehicles as well as multiple compressed
natural gas and propane refueling stations and electric vehicle recharging stations.
Dublin is one of the participating governments.
The focus area for this grant includes the conversion of traditional fleets to alternative
fuel or advanced technology vehicles as well as improving the necessary infrastructure to
support these fleet conversions.
This project includes funding for the infrastructure portion of the conversion to add the
necessary infrastructure to dispense CNG at our current refueling station. In addition, the
City intends to evaluate the use of these CNG fueling stations for limited access to the
public.
The City of Dublin is partnering with IGS Energy on the project and has agreed to share
in the associated cost. IGS has committed a minimum of $275,000 towards the project.
Clean Fuels Ohio will serve as the Grant Administrator for the United States Department
of Energy (DOE). The City entered into a Grant Award Agreement with Clean Fuels
Ohio in August. The City has been awarded a grant in the amount of $1,511,100 for the
completion of the fuel facility for compressed natural gas (CNG) and the purchase of 44
CNG vehicles (programmed in Administration — Fleet Management). The City's
minimum contribution towards the project is $2,209,108.
Funding in the amount of $2,175,000 was programmed in 2010. The project will be
completed in early 2012.
4 -39
9/12/2011
M:AFAVCapital B Lid gets \2012 CIPVFinalA4 Major section 4A4 -38 FacilitiesV4 -39 Upgrade feel facility for CNG.doc
City of Dublin
2012 - 2016 Capital Improvements Program
Administration — Maior Protects
Historic Dublin (Project 4AB0602)
Based on the results of the Goody Clancy study, funding in the amount of $250,000 has
been programmed in 2011 and 2012 to fund potential improvements that may be
identified for the Historic District. Funding programmed in 2013 is to fund the
replacement of 129 street lighting poles and foundations.
4 -40
9/12/2011
M AIWCapital Budgels \2012 CIPTina1\4 Major section 4 \4 -40 Other major projects\4 -40 1- Iisloric Dublin- Major.doe
City of Dublin
2012 - 2016 Capital Improvements Program
Administration — Major Proieets
Bridge Street Corridor (Project 9AB13011
A significant focus area for 2011 and beyond will continue to be the Bridge Street
Corridor. The intent is to develop a sustainable, walkable, urban community for Bridge
Street /State Route 161 from Interstate 270 to Sawmill Road, including the Historic
District.
Joint work sessions and open meetings have been held to discuss the future of the Bridge
Street Corridor and more are scheduled in the future. Extensive work in planning and
engineering has already been completed including extensive code modifications,
transportation analysis and utility studies. The development and redevelopment
opportunities of key sites will be the focus in creating an exciting, innovative and vibrant
environment and to seek ways to better capitalize on one of the City's most treasured
assets, the Scioto River.
An allocation has been programmed in each of the next five years for potential
improvements in this area.
4 -41
9/12/2011
MAIWCapilal BUdgets\2012 CIPWina1\4 Major section 4 \4 -40 Other major projects \4 -41 Bridge Street Corridocdoc
Information Technology 5 Year Budget Plan
C I OF UUI3LIN.
- 2012 -2016 Proposed -
Dept/ Div
2012
2013
'fly Wide
Cityworks work orders - Web upgrade $25,000
Citywide WiFi enhanced utilization $25,000
Citizen Web Request System enhancement $1o,o00
Interactive voice response (IVR) enhancem $10,000
Citywide WiFi /Broadband enhanced utilization $25,000
Network management/security upgrade $25,000
PCs upgrade operating system /office suite $90,000
PCs upgrade operating system /office suite $90,000
Server and storage upgrades at the DEC $50,000
Additional PC operating system /office suite $7,500
Additional Phone Equipment $10,000
Server and storage replacement/upgrades $35,000
GIS enhancement / data warehousing $25,000
GIS enhancement / data warehousing $25,000
Network management / security upgrade $20,000
Customer Relationship (CRM) enhancement $10,000
Enhance Document Imaging $10,000
Enhance Document Imaging $10,000
Network storage upgrades $50,000
Additional Phone Equipment $5,000
Upgrade virtual server environment $20,000
Enhancements to HTE/Windows environme $25,000
Mobile devices /applications $35,000
Cloud computing $25,000
Cloud computing $25,000
Interactive voice response (IVR) enhancement $15,000
PC replacement $80,000
Network connection -water lowers /main( bldg $35,000
PC replacement $75,000
PCs - new positions $5,000
Security cameras $10,000
Monitors (20) $5,000
Printers and monitors(20) $30.000
Printers $60,000
Cabling $1o,o0o
Cabling $5,000
Misc. hardware /software $25,000
Misc. hardware /software $25,000
Admin Services
Smartboard at the Service Complex $10,000
Legislat. Affairs
Replacement to Agenda Manager $40,000
Volunteer Services
Enhancement to Volunteer systems $10,000
Events
Events technology enhancements $10,000
Economic pev
GIS economic developement application $10,000
Facilities
Handheld mobile devices- Facilities (2) $8,500
Work order enhancements $10,000
Vehicle GPS utilization (7) $5,600
Handheld mobile devices for Facilities $5,000
Court Services
Digital recording system for Court ($5,000) (Court Fund)
Additional applications (Court Fund)
Interactive voice response (IVR) ($20,000) (Court Fund)
Community Red
Enhance Internet/Intranet/Community Rel $15,000
Enhance Intemet/Intranel/Communily Rel $15,000
LU & LRP
Electronic Plan Review enhancements $10,000
Aerial photography /layers for GIS $50,000
Adobe upgrades $7,500
Mobile computers (Code Enf -5) $25,000
Code Enforcement mobile devices 3) $4,500
Finance
Time & Attendance enhancement $10,000
Enhancements to Income Tax systems $10,000
Human Res
Photo ID enhancements $5,000
IT
Asset Data Collection update $25,000
Police
Mobile computers upgrade (10) $50,000
Upgrade Police to Sungard ONESolution $250,000
High Resolution displays for cruisers(10) $20,000
Mobile computers upgrade (10) $50,000
Cruiser mounts /console equipment $15,000
Upgrade to message broadcasting system $35,000
Cruiser WiFi /AVL enhancements $15,000
Cruiser mounts /console equipment $20.000
Mobile System Replacement $50,000
S &U
Mobile computers for work orders (7) $35,000
Work Order system enhancement $10,000
Enhance sewer inspection technology $10,000
Mobile computers (5) $25,000
Asset Mgmt / Data Collection $15,000
Asset Mgmt / Data Collection $10,000
Enhance Vehicle GPS Mgmt application $10,000
Enhance sewer inspection technology $20,000
Enhance Vehicle GPS utilization (6) $4,800
Fleet
Fleet / Fuel system enhancement $10,000
Engineering
CAD / ArcView upgrade /enhancement $10,000
Work Order system enhancement $10,000
Mobile GPS devices - work orders(Electric 2) $10,000
Pavement Management enhancements $25,000
Electronic Plan Review enhancements $10,000
LiDAR Data Acquisition (Elevation Data) $25,000
Traffic Signal Communication $15,000
Inspector mobile devices (5) $7,500
Bldg Bids
Inspectors mobile computers (7) $35,000
Electronic Plan Review enhancements $25,000
Review Services /BldgStds counter enhancemE $25,000
Review Services technology enhancements $10,000
Parks &
Asset Mgmt / Data Collection $10,000
Work Order /Cemetery system enhancement $10,000
Open Spaces
Mobile computers for work orders(7) $28,000
Asset Mgmt / Data Collection $10,000
Aerial photography /layers for GIS $50,000
Mobile devices for work orders(7) $35,000
Recreation Svcs
Customer Service enhancements $15,000 Customer Service enhancements $25,000
Outdoor pools technology enhancement $10,000
Security camera update $10,000
$1,161,400 $1,257,500
Reduction $175000 Reduction $125000
$986,400 $1,132,500
$990,000 $1,135,000
A BudoxIS201p Cir1F 11G MW Action 4 14 -0001M'Morpoj tl 4A2
Information Technology 5 Year Budget Plan
OF 1t6111.1N-
- 2012 -2016 Proposed -
Dept / Div
City Wide
Admin Services
Legislat. Affairs
Volunteer Servic
Events
Economic Dev
Facilities
Court Services
Community Rol
LU & LRP
Finance
Human Res
IT
Police
S&U
Fleet
Engineering
Bldg Side
Parks &
Open Spaces
Recreation Svc:
2014
2015
2016
Citywide WiFi enhanced utilization $25,000
Citywide WiFi enhanced utilization $25,000
Enhancements to ONESolution application: $25,000
Interactive voice response (IVR) enhancement $10,000
Enhancements to time &attendance $25,000
Network management/security upgrade $25.000
Network management/security upgrade $25,000
Enhance WiFi / wireless systems $25,000
PCs upgrade operating system /office suite $95,000
PCs upgrade operating system /office suite $95,000
PCs upgrade operating system /office suite $85,000
Additional PC operating system /office suite $7,500
Additional PC operating system /office suite $7,500
Server and storage upgrades $35,000
Server and storage replacement/upgrades $35,000
Server replacements / upgrades $25,000
Additional Phone Equipment $10,000
GIS enhancement/ data warehousing $25,000
GIS enhancement/ data warehousing $25,000
GIS enhancement/ data warehousing $25,000
Network management / security upgrade $20,000
Network management / security upgrade $20,000
Enhance Document Imaging $10,000
Enhance Document Imaging $15,000
Network storage upgrades $50,000
Additional Phone Equipment $5,000
Network storage upgrades $50,000
Enhancements to ONESolution environmer $25,000
Additional Phone Equipment $10,000
Mobile phone applications $25,000
Mobile phone applications $25,000
Cloud Computing $25,000
Cloud Computing $25,000
Cloud Computing $25,000
PC replacement $85,000
PC replacement $85,000
PC replacement $85,000
PCs - new positions $5,000
PCs - new positions $5,000
PCs - new positions $5,000
Monitors (20) $5,000
Monitors (20) $5,000
Monitors (20) $5,000
Printers $25,000
Printers $15,000
Printers $25.000
Cabling $5,000
Cabling $5,000
Cabling $10,000
Misc. hardware /software $25,000
Misc. hardware /software $20,000
Misc. hardware /Software $20,000
Replace laptops for Council members (7) $8,000
Enhancements to Volunteer systems $10,000
DIF technology enhancements $7,500
DIF technology enhancements $7,500
DIF technology enhancements $7,500
Security camera enhancements $5,000
Work order enhancements $5,000
Security camera enhancements $5,000
Handheld mobile devices for Facilities $5,000
Records Mgmt enhancement $10,000
PCs /laptops for Court staff ($6,000) (Court Fur
Records Mgmt enhancement $10,000
Enhance Internet/Intranet/Community Rel $15,000
Enhance Internet/Intranet/Community Rel $15.000
Enhance Internet/intranet/Community Rel $15,000
Aerial photography /layers for GIS $40,000
Aerial photography /layers for GIS $50,000
Aerial photography /layers for GIS $40,000
Mobile computers (Code Enf -5) $25,000
Enhancements to Income Tax systems $10,000
HR management system enhancements $10,000
Photo ID enhancements $5,000
Photo ID enhancements $5.000
Plotter (GIS) $15,000
Upgrade Police to Sungard ONESolution $250,000
Enhance cruiser digital camera system(5) $35000
Enhancements to HTE ONESolution $50,000
Mobile computers upgrade (10) $50,000
Mobile computers upgrade (10) $50,000
Mobile computers upgrade (10) $50,000
High Resolution displays for cruisers(10) $20,000
High Resolution displays for cruisers(10) $20.000
Cruiser mounts /console equipment $15,000
Cruiser mounts /console equipment $20,000
Cruiser mounts /console equipment $15,000
Cruiser WiFi /AVL enhancements $15,000
Mapping /GPS /Crime Analysis $25,000
Communication center upgrades $20,000
Mapping/GPS /Crime Analysis $25,000
Enhanced mobile device / GPS utilization $10,000
Work Order system enhancement $10,000
Enhance sewer inspection technology $25,000
Mobile computers (5) $25,000
Mobile devices for work orders (4) $17,000
Service Complex Info Screen $500
Asset Mgmt / Data Collection $10,000
Asset Mgmt / Data Collection $10,000
Fleet / Fuel system enhancement $20,000
Fleet / Fuel system enhancement $20,000
Work Order system enhancement $10,000
Additional applications/enhancements $25,000
Work Order system enhancement $10,000
Inspectors mobile computers (8) $40,000
Pavement Management enhancements $50,000
Plotter $25,000
CAD / ArcView upgrade /enhancement $10,000
CAD / ArcView upgrade /enhancement $10,000
Inspectors mobile computers (7) $35,000
Review Services /Bldg counter tech enhanceml $25,000
Review Services /13 dgStds counter enhana $25,000
Review Services technology enhancements $10,000
Web application enhancements $25,000
Electronic Plan Review enhancements $25,000
Work Order /Cemetery system enhancemer $10.000
Asset Mgmt / Data Collection $10,000
Asset Mgmt / Data Collection $10,000
Asset Mgmt / Data Collection $10,000
Mobile devices for work orders(7) $35,000
Customer Service enhancements $25,000
Customer Service /Registration enhancements $10,000
Customer Service enhancements $15,000
Outdoor pools technology enhancement $5,000
Photo ID enhancements $5,000
$1,195,000
$910,000
$912,500
Reduction $265000
$930,000
Reduction $5000
$905,000
Reduction $0
$912,500
$930,000
1 $905,000
$915,000
MW, pilnl .OJpr clbn4\4'4001.1 -, IX.*i.\ 443
CIP TECHNOLGY REPORT FOR 2012
Information Technology Division
This CIP technology report gives a brief narrative of the
many citywide technology projects for 2012. These
projects are in line with Council, citywide and divisional
goals and objectives.
Work Order system — Web Upgrade $25,000
A new citywide work order /asset management system (CityWorks) was implemented in 2008 in
Streets & Utilities, Parks, Facilities and Engineering (Electric and Sign Shop) and is planned for use in
other appropriate city work units. The upgrade to the Cityworks work order Web System will enble:
• Growth — By increasing to any number of users with no additional work or cost
• A mobile workforce is enabled without cost and implementation of supporting systems. The
processing of work orders out in the field is desired by the divisions using this system as this will
increase staff productivity, efficiency and work order accuracy.
• Productivity will improve as Crew Supervisors will spend less time in the office and have more
direct contact and management of their staff.
• The expansion of CityWorks into a more customer service based system to centrally process
citizen requests: See Citizen Service Request System above:
Citizen Web Request System enhancement $10,000
A Request system (or Citizen Request Management (CRM) system) was acquired as an integrated
component of our Cityworks work order system. A Web interface will be implemented in 2011 for
citizen interaction that is also linked directly to our work order entry. Further enhancements to
accommodate this system are anticipated, including the possible expansion to various call takers
throughout the city. This application provides a Q &A database to respond to requests in a consistent
manner, and the tracking citizen calls, work requests, complaints or compliments.
Benefits:
• Frontline call takers, who assist our residents on a daily basis, will have better resources at their
fingertips for answering questions, routing calls, and handling requests in a consistent manner.
• The Web based Self Service functionality will allow citizens to post chipper requests, missed trash
complaints, etc. on line thereby providing a more modern approach to customer service,
minimizing call volumes, and streamlining services.
o Citizens can be automatically notified of the progress of their request
• This will give us the ability to track requests; response times and ensure that requests are being
addressed.
• Staff time saved from manual work order entry enabling time for other necessary tasks
• Performance measurement is available with request tracking
Citywide WiFi / Broadband enhanced utilization $25,000
Expanding the use of our citywide WiFi / Broadband infrastructure is a continuous effort. High speed
wireless connectivity to our city network opens up numerous areas for us to improve our efficiency,
safety, and enhance our customer service.
These funds will allow us to add network connectivity to the north pool; additional video functionality
at the skate park; allow us to install incident cameras along US33; provide a means to deploy cameras
in areas that see spikes in criminal activity; additional traffic control communication; camera
deployment for intersection observation; Police cruiser enhancements to upload video and to access to
any WiFi camera; City buildings security access via the Web; and coordinate fiber uses with Dublin
Schools for camera access and/or building security access systems. Significant savings would be
realized by utilizing our WiFi network versus installing expensive fiber connectivity. These funds will
ensure we can purchase the technology needed to get the most out of our capital investment in the
network.
..,
CIP Technology Report for 2012 Information Technology Division
• PC operating system /office suite $90,000
The Microsoft operating system, Office Suite (Word, Excel, Access, PowerPoint), Project, Photoshop
and other Microsoft applications need to be continually licensed for all of the city's personal
computers.
• Storage at the DEC $50,000
In coordination with Economic Development, a point of presence and off site data storage center in
the building next door to the DEC is desired. This will be the start of a data center to be used as an
economic development incentive for our Central Ohio Innovation Center area.
Additional Telephone System equipment $10,000
The City's telephone system will be finished for all City buildings in 2011. Any anticipated additional
equipment is budgeted in 2012.
• Telephones are added and repaired every year. Modifications are made due to changing business
needs. We will also need to upgrade our call processing servers.
• Future capabilities include benefits such as mobility features, call status features, uninterrupted
voice services, enhanced phone book features, etc.
GIS enhancement / data warehousing $25,000
GIS (Geographic Information Systems) is a technology that links valuable data to digital maps. In a
government environment where almost everything is connected to a physical land location, GIS
becomes important as an analysis, inquiry and reporting tool. The growth in GIS utilization has been
dramatically realized over the last few years and with the dynamic development of the City of Dublin
we anticipate a great deal of future growth. The proper use of GIS produces better planning, improved
decision - making and increased staff efficiency that results in quicker and enhanced City services.
This budget item is to allow maintaining a high standard and performing upgrades to our enterprise
GIS server architecture. This includes our data storage system, data modeling, data analysis through
server based geoprocessing and data dissemination (web GIS). New areas it will help us address are
street networking and routing (to be used by Emergency Services, Streets and Utilities, Community
Relations and the public) and 3D data analysis /presentation (used by LULRP, Engineering and the
public). We also intend to create efficiencies by creating links between GIS and other enterprise data.
Enhance Document Imaging $10,000
Document imaging applications have grown rapidly as the processing efficiencies, ease of information
access and enhanced work flow have been realized by a variety of City divisions. Scanners and
additional licensing is anticipated.
Need: Significant document imaging growth is planned for the upcoming year as various divisions see
the need for new imaging needs and also to continually update the scanning of documents from
previous years.
Benefits: The scanned documents will be accessed by Dublin staff throughout our network. The time
spent performing manual searches for documents answering customer questions, and filling document
requests will be greatly reduced. Automated workflow processes can be created for further efficiencies.
• Upgrade the virtual server environment $20,000
Our use of virtual servers rather than physical systems has been very successful. This allows us to
more readily respond to expanding needs and be more environmentally friendly. Keeping this
environment at the most optimal level is a continual effort.
Network storage upgrades $50,000
• This is needed each year due to the ever increasing disk space needs and processing for new and
upgraded applications. Base requirements increase every year.
• This allows us to remain current on our applications and meet the requirements to perform the
upgrades for which we are eligible.
• This will allow us to accommodate increasing storage and backup needs.
4 -45
CIP Technology Report for 2012 Information Technology Division
• We can add disk storage to keep short term backups and store files for our applications and
customers. If we were not doing this we would have to increase our tape capacity each year which
is equal to this cost. Either way it is required to function.
• These enhancements will allow us to cooperate in joint ventures with other entities for items such
as backup planning, remote connectivity, possible disaster recovery sites, radio communication,
911 backups, etc.
Mobile devices / applications $35,000
The use of Smartphone applications to enhance the processing of our mobile workforce and to increase
citizen access to information and their ability to transact business with the City will be pursued in
2012.
• Cloud computing applications $25,000
An analysis and testing of moving our Office suite (Microsoft Word, Excel, Access, Powerpoint)
and /or our e-mail messaging applications to a cloud computing environment needs to be examined.
Cloud computing would process all applications and store information in an external Web
environment.
Interactive voice response (IVR) $15,000
An interactive voice response (IVR) system is a phone technology that allows a telephone caller to
select options from a voice menu and interact with the phone system to process a transaction. This is
not intended to remove any staff interaction with their customers, but to allow customers another
avenue to transact business with the city. As this system is available on a 24/7 basis, this could be
especially useful during staff non - working hours. This system will be implemented for building
inspection requests in 2011. Other areas of potential users of this system in 2012 are for processing and
general information access in Recreation Services, LU &LRP, Police, Income tax, and general
information about the City or an event, etc.
• Network connection -water towers /maintenance bldg $35,000
Presently our water towers at Darree Fields and at Avery, and the Emerald maintenance building are
not connected to our citywide network. For present processing and to meet future needs enabling
network connectivity at these areas are thought to be worthwhile.
• PC Replacement $75,000
Our PC rotation plan is to replace our staff PC equipment when it is 4 to 5 years old.
• Printers $25,000
Instead of purchasing a significant quantity of printers in 2012, we are removing some of the older
inefficient printers, including the copier /printers coming off of their lease. We changed our printer
maintenance and toner vendor to InformationWorks in 2010. Information obtained from this vendor
will give us a better management of printer maintenance, use and consumption cost. Thereby we will
be able to start reducing the cost to print and inefficient hardware.
• Security cameras $20,000
Enhancing our security cameras to IP networked devices will enable improved management and better
resolution. This is desired at various city buildings including the DCRC.
• Events technology enhancements $10,000
Replacement of the present solution that processes all of the Web and on -site Dublin Irish Festival
sales and admission processing is planned for 2012.
• Replacement to the Agenda Manager application $40,000
If the present agenda management system is deemed unusable a replacement application will be
pursued for this process. This application creates the Council packet, or other meeting packet, with
workflow and self designated approvals at various process levels. This will improve efficiency,
collaboration and greatly reduce the use of paper.
• Smartboard at the Service Complex $10,000
CIP Technology Report for 2012 Information Technology Division
A Smartboard is a white board that is integrated with our network. Documents, spreadsheets,
presentations, CAD drawings, GIS maps, etc. can be shown on the Smartboard. Any input on the
Smartboard could be updated to the network files. This can be a very useful presentation and
brainstorming tool. We presently have Smartboards at City Hall, the Justice Center and the 5800
building that have been very beneficial. Placement of another board at the Service Complex is planned.
• Mobile devices $81,500
Mobile devices for Streets & Utilities ($35,000), Parks ($28,000), Engineering ($10,000) and Facilities
($8,500) are desired for enabling remote access to the work order system. Facilities places this as a
high priority while the other areas consider this a medium priority. This remote work order access is
linked to the CityWorks work order system Web upgrade planned for 2012.
The mobile devices will increase the productivity of staff by allowing them to receive, read and close
work orders while in the field. Currently, our staff receives their work orders in paper form. A
significant number of work orders per month are created just for scheduled preventive maintenance
tasks. Staff must write down the time they spent on each work order and return it to their supervisor
and then the administrative staff so that the work order can be manually updated and closed.
The mobile devices will allow staff to call up their assigned work orders and enter in the pertinent
information without having to keep track of the paperwork or return to the office to pick up more work
orders. This will increase staff efficiency and productivity. The data itself will be used to better
manage budgets and provide the information to predict future budget needs. Crew supervisors and
administrators will be able to create the work order and input relative information while on job -site.
This will keep the supervisors out in the field longer during the day and have them accessible to staff
during the process. Additional Benefits will be increased tracking of work completed by field crews
and thereby improve work order accuracy.
This technology will also provide mobile access to GIS, live weather /radar, access to GPS tracking and
reports while away from office. Using WiFi, administrators will have capability of monitoring snow
and ice operations remotely.
• Vehicle GPS Management enhancement and increased vehicle utilization for Facilities.
Code Enforcement and Streets & Utilities $20,400
An application that records the actual routes of the service trucks via GPS communication gives us
access to location- based, time sensitive information about the mobile workers and the associated assets
via Internet access. Public inquiry to this data could be enabled. This system will enhance operation
efficiency, maximize workforce productivity, improve vehicle management, enable actual vehicle
tracking, increase accountability of valuable City assets, and allow for event analysis (snowplowing,
street repair, etc.). The inclusion of 6 more vehicles with GPS communication is desired by S &U
($4,800) to make this system analysis more complete. Facilities would like to include 7 vehicles
($5,600) so that they can also utilize this equipment, workforce and process management application.
Most facilities are utilized by both the first and second shifts, and GPS will enable management to
determine how the vehicles are used (e.g. how many trips to City Hall do we make in one day ?)
Analysis of the data may lead to a change in how work orders are assigned in order to reduce the
overall number of vehicle trips.
Benefits:
• Improve asset management and improve productivity
• Ability to manage and analyze events remotely (at home)
• Customer service oriented as vehicles are tracked in real time
• Time and Attendance Enhancement $10,000
A new time and attendance system was implemented in 2011. Enhancements to this system are
anticipated.
• Asset Management / Data Collection $25,000
4 -47
CIP Technology Report for 2012 Information Technology Division
Various city divisions are in the process of improving their asset management to enable better work
order processing and use of resources. The collecting of this information and getting the global
positioning for GIS mapping is all part of this process. This information is also desired by the citywide
asset management effort.
GPS units are used to accurately map the various assets within the City and are useful in identifying
and saving infrastructure improvements that might not be readily retrievable in the future. An example
is when electric lines are being buried to serve ball diamond lights. Once the ground is restored, the
exact location of the lines disappear. This could cause issues in the future when subsequent
improvements occur in that area.
There are numerous areas throughout Dublin where the storm sewer system is not mapped on GIS.
S &U would like to ensure there are funds available to collect data from the field and be able to update
all the appropriate data bases whether in Flexidata, CityWorks, and GIS. Eventually, there will be
storm water modules created to track all inspections, cleanings and repairs made to the storm water
system similar to that in the sanitary sewer program.
Benefits:
More reliable data will be available in GIS. When supervisors receive calls for service, having the
proper information available in GIS will assist city staff in reducing response time to the resident or
businesses. This could also provide a measure of improved safety when work is to be done on or near
volatile assets.
Police Division technology
Mobile Computers Upgrade $50,000
Laptops assigned to front line cruisers are in use between 16 and 24 hours every day. In addition, these
units are taken in and out of the cruiser several times a day to take incident and crash reports in the
field. Every officer relies on these units for dispatching data, criminal history data and to take all
incidents and crash reports as those processes are paperless. A plan to replace half of these systems
every other year is proposed. Getting appropriate, accurate and timely information to the officers is
critical to their safety, their ability to respond to the scene, and ultimately reflects upon their service to
the community. Reliable units also ensure officers remain in the field to complete reports, greatly
reducing the need for officers to come to headquarters to complete tasks. The computers that are
replaced are passed on to other lower use functions within the division and to other departments &
divisions for use.
High Resolution displays for the cruiser $20,000
These displays are beneficial for improved visual viewing of Officer information.
Cruiser mounts/console equipment $15,000
These funds are used for replacement of the electronics and physical docking stations that hold the
laptop computer in the trunk of a cruiser and remote the screen and keyboard functions for use by the
officer. Eight of these mounts are from the original MDC installation in 2001 & 2002 and have been
removed and reinstalled in multiple cruisers. Repair costs are exceeding the value of these units and
the manufacturer's offer of a maintenance agreement is cost prohibitive.
Cruiser WiFi /AVL enhancements $15,000
With the build out of the Wi /Fi system, this project will allow for the installation of modem
connectivity to make use of that system in the cruiser. In addition, this equipment will provide the
global positioning data that will permit the real time monitoring of cruiser location for dispatching and
tracking purposes.
Benefits:
• Improved dispatching
• Improved Officer safety
• Enhance Sewer Inspection technology $10,000
Enhancements to the video inspection system for the water and sewer infrastructure are anticipated for
2012.
• Aerial photography for GIS $50,000
With the continued growth and aging of our City, aerial photography linked to GIS mapping provides a
tremendous analytical tool for LU & LRP, Engineering, Streets & Utilities, Parks, Police and Finance.
HN
CIP Technology Report for 2012 Information Technology Division
Planning uses digital aerial photography on a daily basis to analyze development sites and to
illustrate field conditions. This data is also used to track the status of development over time by
comparing orthophotography flown in different years. This digital photography is also useful for Code
Enforcement as well to establish certain dates of violations.
Enhance Fleet / Fuel Management enhancement $10,000
Our fuel management system will be replaced in 2011 in order to accommodate gas, diesel and
compressed natural gas. Upgrading and enhancing our Fuel and Fleet Management systems will enable
us better control pump transactions and obtain accurate vehicle mileage figures, which will drive the
preventative maintenance scheduling of city equipment, and provide communication to customers that
their vehicle has service due, as well as provide detail for various report requirements. (Billing,
Fuel/Mileage Rpts, and CPM)
Benefits:
• Ability to impose `mileage reasonability rules' at the fuel pumps, ultimately to restrict users
from entering in mileage outside of a predetermined range for their vehicle.
• Automatically identify vehicles as they near the pump
• Satisfy increasingly stringent fuel usage and mileage reporting requirements
• Provide mileage driven preventative maintenance scheduling of city equipment, to ensure
maintenance schedules are met
• Improve communication with staff customers through email notification of service
• Improve productivity
• Better control of expenses
• Better asset management
• Current technology to accommodate the processing of alternate fuels
• Electronic Plan Review enhancements $20,000
Enhancements to further incorporate the electronic plan review process is planned for both the
pertinent operations in the Engineering and LU &LRP divisions. This will offer further efficiencies and
customer service enhancements to the plan review processes.
• Mobile devices for electronic plan review and inspection resulting $12,000
In 2012, remote access for both the Engineering and Code Enforcement inspectors is desired to view
current digital plans and for inspection resulting. This will further improve the accuracy and efficiency
of our review services.
• Traffic signal communication $15,000
Enabling more traffic signal communication to control and monitor intersections is desired for 2012.
• Review Services/Building Stds counter enhancements, Web enhancements $25,000
Enhancements to improve the processing at the Building Division counter, the Plan Review area, and
associated Web applications are desired in 2012. This could include document imaging, workflow
changes, dual staff monitors, use of social media and other software or computer equipment.
Continued implementation of an electronic review process will improve the plan review efficiency,
more timely inspections, and enhance overall customer service.
As Building Standards continues to refine its workflow processes and as they look at the new customer
service demands that 21 st century technology has afforded, they need to look at technology
enhancements that will help to advance their established processes to meet our ever - changing customer
needs. With today's rapidly expanding information systems, a one size fits all approach, even in the
mundane area of issuing building permits, cannot continue to be effective.
To this end, Building Standards is requesting these technology enhancements as a "down- payment" for
continual growth and development of the work unit. Our website needs to continue to be the
information portal for customers to be able to obtain up -to -date information. Electronic permitting,
4 -49
CIP Technology Report for 2012 Information Technology Division
plan review and information sharing need to become a reality that our customers can benefit from its
implementation. Along with Building Standards the use of electronic plan review will also be explored
with the LU &LRP and Engineering divisions.
Customer service / Registration, Outdoor pools technology enhancements $25,000
Continual enhancements to customer service, technology enhancements to the renovated DCRC, and
changes to the Recreation Center registration system are anticipated in 2012. Improved technology is
also needed for the outdoor pools so that they are functionally equivalent to the operation at the DCRC.
Recreation Services uses the RecTrac and WebTrac applications (from Vermont Systems) to process
all memberships, registrations, sales and reporting. Our Recreation Services patrons and customers
expect much of the same features /functionality as is available in the private /retail sector, and regular
upgrades /updates helps us keep current with customer expectations.
In response to numerous requests, key fob scanning and online payment of household account balances
were implemented in 2010. In response to PCI (credit card) requirements, more secure credit card
processing was implemented.
Anticipated enhancements in 2012 include online ticket sales, membership renewals, and consolidation
of ACH /monthly debit processing. Our application provider also offers an additional module,
eRacTrac, a web -based version, which would allow staff to use the application off -site whether due to
illness, emergency or increased responsiveness.
An improvement must also be made to the network connectivity at the north pool. The current
connectivity is unreliable for use in daily operation. Alternative means must be pursued in 2012 by
means of the City WiFi or DubLink.
Our point -of -sale units are also nearing their end of life. We need to replace these units with separate
PC and touch screen monitors; both for the resulting cost savings and for ease of replacement should
one component fail.
4 -50
City of Dublin
2012 — 2016 Capital Improvements Program
Administration -Major Proiects
Fleet Manaeement Program — Replacements (P roject #AV1201
The Fleet Management program was implemented to provide a replacement cycle that
ensures the ongoing reliability and safety of the City's fleet that is necessary to provide
quality services. The program's goal is to provide efficient fleet and equipment while
maximizing returns to the City through disposition.
Revised in May 2006, vehicles are scheduled for replacement based on years of service
and /or mileage. Based on additional evaluation of the City's fleet, some vehicles have
been moved back based on low usage and condition. Final determination for
replacement will be based on a physical evaluation of the vehicle. A breakdown of
the costs by department for vehicles to be replaced is included.
The City is continuing its review of vehicle replacement criteria. Along with completing
its annual physical inventory, the Director of Administrative Services has met with each
department/division to ensure the current fleet is sufficient to effectively and efficiently
meet the City's needs. Evaluations included quantity, quality and type of fleet. As a
result of the evaluations, the City was able to identify potential areas of reduction through
the use of pool cars as well as savings through "right- sizing" its fleet based on the need of
the end user. Evaluations will continue as the City works toward Council's goal of
environmental sustainability and the realization of replacing a large portion of its fleet
with compressed natural gas (CNG) vehicles in cooperation with Clean Fuels Ohio
(described below).
On behalf of twenty six different organizations including both local government and
private industry, Clean Fuels Ohio coordinated the submission of a statewide project
titled the Ohio Advanced Transportation Partnership and submitted a grant through the
United States Department of Energy titled the Clean Cities program. The focus area for
this grant includes the conversion of traditional fleets to alternative fuel or advanced
technology vehicles as well as improving the necessary infrastructure to support these
fleet conversions. The City's portion of the grant includes the conversion of 44 City
vehicles to compressed natural gas (CNG). Funding is included for the conversion of
those vehicles. The City is currently in the process of acquiring and converting the
vehicles and the mechanics for the City have received the required training to convert and
maintain the CNG vehicles. Funding to upgrade the fuel facility is listed as a separate
CIP project.
4 -51
9/12/2011
M: \FA \Capital Budgets\2012 CIP \Final \4 Major Section 4 \4 -40 Other Major Projects \4 -51 Fleet Mana Prog Renl - Major.Doc
City of Dublin
2012 - 2016 Capital Improvements Program (continued)
Administration - Maior Proiects
Fleet Management Program — Replacements (Project #AV1201)
Dept. /Div.
2012
2013
2014
2015
2016
Streets/Utilities
$ 35,000
$140,000
$550,000
$530,000
$445,000
Development
175,000
350,000
140,000
0
290,000
Parks /Facilities
555,000
535,000
595,000
470,000
0
Police
240,000
205,000
205,000
205,000
245,000
Miscellaneous
75,000
35,000
35,000
100,000
35,000
Total $1,080,000 $1,265,000 $1,525,000 $1,305,000 $1,015,000
4 -52
9/122011
M: \FA \Capital Budgets\2012 CIP\Final \4 Major Section 4 \4-40 Other Major Projects \4 -51 Fleet Maini hog Repl - Major.Doc
2012 -2016 Capital Improvements Program
Funded Projects - Major
By Category
Utilities
$6,370,000
7%
Parks
$7,300,000
15%
Others
$14,670,000
17%
Facilities
$880,000
1%
4 -53
$52,150,000
60%
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
Total Debt Debt
Project Already to be Project Funding
I.., n.,,.,..aa Smnae Amount
ET0103
Tuttle Crossing Boulevard extension- Wilcox Road to
2,463,000
Casb
88,000
Avery Road (TIF)
Service payments
2,375,000
ET0104
Emerald Parkway- Riverside Drive to
12,998,000
Cash
764,000
Billingsley Creek(TIF)
Property taxes
State funding
900,000
Service payments
2,524,000
G.O. debt( service payments)
8,810,000
ET0205
Emerald Parkway -Rings Road to Tuttle
2,286,000
Service payments
2,286,000
Crossing Boulvard (TIF)
ETI119
Relocated Rings Road
1,165,000
Cash
1,165,000
ET1202
Frantz Road utility burial (TIP)
825,000
Service payments
825,000
ET0810
Frantz Road- Dublin Road connector (TIF)
2,879,000
Service payments
2,879,000
ETI 101
Railroad Quiet Zones
480,000
Cash
10,000
State funding
470,000
ET1103
LED street light replacement
2,300,000
Cast,
300,000
2,000,000
G.O. debt
2,000,000
ET0405
Hyland Croy Road/Bmnd Road intersection (TIF)
3,900,000
Service payments
3,829,125
Developer contribution
70,875
E'I'0410
Avery- Muirfield Drive /Perimeter Loop /Perimeter Drive
7,481,000
Service payments
7,481,000
intersection (TIF)
ET0508
Riverside Dive/SR161(TIl')
3,154,000
Service payments
3,154,000
ET0511
Avery- Muirfreld/fullynroreNalley Stream /Avery Road
851,000
Cash
151,000
Permissive tax
700,000
E10605
Sawmill Road/Hand Road intersection (TIF)
2,485,000
Service payments
1,985,000
Developer contribution
500,000
' ET 1001
Cosgmy Road/Shier Rings Road intersection
2,091,000
Cash
441,000
Pemssive tax
1,650,000
ET0809
Hyland Croy- McKitrick Road roundabout
1,460,000
Cash
1,341,875
Developer contribution
118,125
E1`0904
Perimeter Drive /Commerce Parkway intersection and
1,234,000
Service payments
1,234,000
Perimetenvidenin (TIF)
ET1401
1- 270 1US 33 Interchange phase 1 improvements
12,900,000
Cash
10,900,000
6,600,000
G.O. debt
2,000,000
ET1003
Dublin Rd and Glick Rd intersection improvements
157,000
Cash
157,000
ET1102
US33 /SRI61 /Post Road eastbound mnpps
ISQ000
Cash
150,000
LT1205
Cofbnan /Brand Road
150,000
Cash
150,000
Ef1004
Brand Road multi -use patlUbike lanes
1,542,000
Cash
1,542,000
ET1203
Dublin Road South multi -use connection
1,952,000
Cash
1,952,000
LT1204
Glick Road multi -use connection
690,000
Cash
690,000
ETI 104
Muirfield Drive bike lanes
1,510,000
Cash
1,510,000
Gf1204
Emerald Parkway shanows
120,000
Cash
120,000
GR9901
Dance Fields development
6,151,000
Cash
5,776,000
Township funding
375,000
GR9902
Coffinan Park expansion
3,040,000
Cash
3,040,000
GR9903
Amberleigh Community Park development
2,330,000
Cash
2,330,000
GR9904
Emerald Fields (N.E. Quad Park) development
5,708,000
Cash
4,008,000
State funding
475,000
1,225,000
G.O. debt
1,225,000
AL0802
Parkland acquisition
3,900,000
Property taxes(inside aidlage)
3,900,000
9/12/11
n,:,rn,c„aweww�.vro,x anvwn, w .. 4 -54
2012 - 2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
FUNDED PROJECTS
Total Debt Debt
Project Already to be Project Funding
p.,d,.,r Cnc\ h¢urred Incurred Source Amount
ES0701
Sewer lining and repair
7,263,000
2,270,000
2,800,000
Sewer Fund revenues
Federal funding
G.O. debt(Sewer Fund revenues)
1,859,800
383,200
5,020,000
ES0601
South Fork sanitary sewer extension
696,000
Sewer Fund revenues
Federal funding
531,000
165,000
EW1201
Rings Road waterline
730,000
Water Fund revenues
730,000
EW1201
Dublin Road water tower
3,052,000
2,700.000
Water Fund revenues
G.O. Debt(Water Pond revenues)
352,000
2,700,000
EF0201
Stonnwater improvements
3,373,000
Cash
3,373,000
AB0601
Municipal facilities
1,377,000
Cash
1,377,000
AB1001
Upgrade fuel facility for compressed natural gas (CNG)
2,178,000
Cash
Federal funding
816,100
1,361,900
AB0602
Historic Dublin
5,193,000
Cash
5,193,000
AB1301
Bridge Street Corridor
1,250,000
Cast,
1,250,000
A10801
Computer hardware /sollovare
5,775,000
Cash
5,775,000
PPI101
PSAP equipment replacement
420,000
Franklin County funding
420,000
AV0801
AV0803
Fleet management program
Fleet replacements
P ui ment additions/re lacements
7,775,000
1 1,875,000
Cash
Federal funding
Cash
7,464,000
311,000
1,875,000'
9/12ii1
TOTAL
$129,309,000
$3,445,000
514,100,000
$129,309,000
1.I VA \Gpml nWyi:W13C1 %FinnM IMp wcrm,\ � -SS
2012 -2016
Capital Improvements Program
Funding Sources - Major
Utilities
$3,472,800
Other
$7,900,100
Income Tax/Reserves
$63,708,975
57%
Debt
$12,945,000
8%
TIF Service Payments
$37,382,125
29%
4 -56
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
MUNICIPAL DEBT
This section provides information on the long -term debt obligations outstanding at December 31,
2010, the projected long -term income tax supported debt, a calculation of the long -term debt
capacity and a recap of the annual debt service obligations.
The Projected Long -Term Debt Schedule reflects that the estimated principal outstanding at the
end of each year is within the recommended maximum amount. The Debt Service Payments Due
(Income tax supported debt) schedule reflects that the total actual and estimated debt service
obligations each year are within the actual and projected income tax revenue available for debt
retirement. The difference between the two, or the "surplus ", will be used to "buy down" other
capital project costs and issue less debt or be used to fund other capital projects. A schedule of
debt service payments that are supported by sources other than income tax revenues is also
included.
5 -1
9/12/2011
M: \FA \Capital Budgets\2012 CIP \Final \5 Municipal Debt section 5 \5 -1 Municipal debt.doc
2012 -2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
LONG -TERM DEBT OBLIGATIONS
As of December 31, 2010
Unvoled G O Bonds
Date
of
Issue
Date
of
Maturity
Original
Amount
O/S
Principal
Paid From Income Taxes
General Capital
Fund Imp. F
Other
Sources(1)
Rings /Blazer Water Tower
10/15/94
12/01/14
$4,100,000
$1,225,000
$0
$0
$1,225,000
Upper Scioto West Branch(2)
01/01/99
07/01/18
18,220,406
8,582,156
0
0
8,582,156
Avery- Muirfield Interchange
09/01/99
10/07/19
8,316,788
4,733,082
0
4,733,082
0
Rings Road Improvements(TIF)
12/01/00
12/01120
3,535,000
2,248,538
0
0
2,248,538
Arts Facility Acquisition
12/01/00
12/01/20
1,360,000
858,618
0
0
858,618
Arts Facility Renovation
12/01/00
12/01/20
755,000
480,445
0
0
480,445
Perimeter Drive Extension(TIF)
12/01/00
12/01/20
3,940,000
2,514,380
0
0
2,514,380
Emerald Parkway -Phase 7A(TIF)
12/01/00
12101/20
2,020,000
1,288,019
0
0
1,288,019
Service Complex
12/01/01
12101/21
3,675,000
2,428,466
0
2,428,466
0
Municipal Pool South(OMB)
07/01/04
01/01/25
2,986,000
2,331,000
0
2,331,000
0
Industrial Parkway /SR 161 Improvement:
11/18109
12/01/29
9,670,000
9,305,000
0
0
9,305,000
Darree Fields Water Tower
11/18/09
12101/29
2,015,000
1,940,000
0
0
1,940,000
Sanitary Sewer Lining
11/18109
12/01/29
2,220,000
2,135,000
0
0
2,135,000
Total
Unvoted Special Assessment Bonds
2001 Special Assessment 12/01/01
Total
Voted G.O. Bonds
1,700,000
Dublin Justice Center
10/02/92
Community Recreation Center
02/01/96
Community Recreation Center -Exp.
10/15198
Emerald Parkway Bridge
10/15/98
Emerald Parkway, Phase 2(TIF)
10/15/98
Woerner Temple Road
12/01/00
Emerald Parkway Overpass -Phase 7
12/01/00
Coffman Park Expansion
12/01/00
Total
6,615,000
Voted Special Assessment Bonds
Tuller Road 10/15/94
Other Long -term Obligations
Aryshire Drive Culvert(OPWC) 07/01/04
Total Long -term Debt
62,813,194 40,069,704 0 9,492,548 30,577,156
12101/21
1,700,000
1,131,534
0
0
1,131,534
1,700,000
1,131,534
0
0
1,131,534
12/01/11
$4,100,000
$138,000
$0
$138,000
$0
12101/10
6,615,000
0
0
0
0
12/01/18
3,998,000
1,868,000
0
1,868,000
0
12/01/17
7,518,000
3,426,000
0
3,426,000
0
12/01/16
7,874,000
3,313,000
0
0
3,313,000
12/01/20
5,555,000
3,373,185
0
3,373,185
0
12/01/20
6,565,000
3,986,273
0
3,986,273
0
12/01120
3,135,000
1,685,542
0
0
1,885,542
45,360,000
17,990,000
0
12,791,458
5,198,542
12/01/14 1,185,000 370,000
370,000
01/01/14 279,748 97,912 0 97,912 0
279,748 97,912 0 97,912 0
$111,337,942 $59,659,150 $0 b22,381,918 $37,277,232
(1) "Other Sources" include special assessment collections, real estate property taxes, water system revenues, service payments in lieu of taxes, and
hotel /motel tax revenue.
(2) Principal reduced per Change Order Agreement with City of Columbus.
9/12/2011
M: \FA \Capital Budgets\2012 CIP \Final\5 Municipal Debt section 5\ 5 -2
2012 -2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
PROJECTED LONG -TERM DEBT SCHEDULE
(Income tax supported debt only)
2010 2011 2012 2013 2014 2015 2016
Principal outstanding at the
beginning of the year
Principal retired(1)
Principal issued(2)
Principal outstanding at the
end of the year
Recommended maximum amount
of long -term debt(3)
$35,504,531 $31,686,918 $28,988,496 $28,358,231
3,817,613 2,698,422 2,630,265 2,778,701
0 0 2,000,000 0 0 0 6,600,000
$31,686,918 $28,988,496 $28,358,231 $25,579,530 $22,664,715 $19,703,851 $23,704,103
$71,802,148 $94,163,668 $98,440,768 $85,010,952 $83,028,051 $82,139,400 $82,970,377
$25,579,530 $22,664,715 $19,703,851
2,914,815 2,960,864 2,599,748
(1) Based on long -term debt outstanding as of 12 -31 -09 and anticpated debt issuances.
(2) Issuance of debt based on major project listing and anticipated funding schedule.
The following isssues are anticipated:
2012 - $2,000,000 in long -term bonds for the installation of LED street lights.
(3) Reflects the amount outstanding and the recommended maximum amount of additional
debt from page 5-4.
9/12/2011
M: \FA \Capital Budgets\2012 CIP \Final \5 Municipal Debt section 5\ 5 -3
2012 -2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
DEBT SERVICE PAYMENTS DUE
(Income tax supported debt only)
Debt Issue
2010
2011
2012
2013
2014
2015
2016
Water Tower Construction
$161,686
$0
$0
$0
$0
$0
$0
Swimming Pool Construction
86,681
0
0
0
0
0
0
Water System Improvements
113,616
0
0
0
0
0
0
Frantz Road Improvements
37,219
0
0
0
0
0
0
Service Complex
176,789
0
0
0
0
0
0
Sanitary Sewer Lift Station
128,308
0
0
0
0
0
0
Coffman Road Extension
21,435
0
0
0
0
0
0
Justice Center -land
61,243
0
0
0
0
0
0
N.E. Quad. Park Land
81,658
0
0
0
0
0
0
Justice Center Construction
320,304
140,760
0
0
0
0
0
Community Recreation Center
220,500
0
0
0
0
0
0
Community Recreation Center exp .(2018)
278,081
278,613
283,133
281,472
279,753
280,583
278,172
Scioto Bridge Construction(2017)
547,558
556,950
561,790
559,350
557,770
560,160
554,040
Avery- Muirfield /US 33 interchange(2019)
610,786
610,786
610,786
610,786
610,786
610,786
610,786
Woemer - Temple extension(2019)
448,579
0
0
0
0
0
0
Emerald Pkwy - Pedmeter /Shier Rings(2019)
528,780
530,957
525,042
523,991
566,106
543,886
533,675
Service Complex expansion(2021)
276,635
376,938
276,240
275,557
308,219
276,257
276,530
Swimming Pool Constmction(2025)
220,598
219,787
218,587
218,022
217,104
216,830
215,222
Aryshire Drive culvert-OPWC loan(2014)
27,975
27,975
27,975
27,975
13,987
0
0
Land acquisition- economic development
500 ,000
489,500
0
0
0
0
0
Industrial Parkway /SR 161 improvements(1)
669,606
0
0
0
0
0
0
LED street lighting(2)
0
0
246,000
246,000
246,000
246,000
246,000
1- 270 1SR 161 interchange -Phase 1(2)
0
0
0
0
0
0
528,000
Reserved for potential Bridge Street Comdor projects
0
0
0
500,000
500,000
500,000
500,000
Reserved for US 33 /SR 161 1Post interchange
0
0
0
500,000
500,000
500,000
500,000
Reserved for Eitennan Road relocation
0
0
0
321,900
321,900
321,900
321,900
Total
5,518,037
3,232,266
2,749,553
4,065,053
4,121,625
4,056,402
4,564,325
Income tax revenue available for
debt retirement(from page 3 -2)
9,886,140
10,329,118
10,380,763
10,536,475
10,694,522
10,854,940
11,017,764
Balance available(3)
$4,368,103
$7,096,852
$7,631,210
$6,471,422
$6,572,897
$6,798,538
$6,453,439
Amount of additional debt
that could be supported(4)
$44,572,480
$72,416,851
$77,869,490
$66,034,916
$67,070,373
$69,372,835
$65,851,415
Recommended maximum amount
of additional debt
$40,115,230
$65,175,172
$70,082,537
$59,431,422
$60,363,336
$62,435,549
$59,266,274
(1) Beginning in 2012, the annual debt obligations will be paid from the Perimeter TIF Fund.
(2) Estimated debt service obligations.
(3) Funding not needed for debt service is utilized to fund cash basis projects.
(4) It is not recommended that the total amount be issued in long -term debt.
Estimate assumes 20 year bonds at 7.5% and level payments.
Note - Payments include both principal and interest.
The Avery- Muirfield /US 33 interchange and the swimming pool construction project includes the administrative fees
for the State Infrastructure Bank loan program and the Ohio Municipal Bond program.
9112/2011
M: \FA \Capital Budgets\2012 CIRFinal\5 Munidpal Debt section 5\ 5 -4
2012 -2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
DEBT SERVICE PAYMENTS DUE
(Debt supported by sources other than income tax revenue)
9/12/2611
M:\FA \Capital Budgets\2012 CIP\FinaM Municipal Debt section 5\ 5 -5
2010
2011
2012
2013
2014
2015
20
Service Payments
Emerald Parkway -Phase 2(2016) (1)
$641,166
$651,840
$650,540
$654,040
$646,240
$548,420
$494,000
Rings Road improvements(2020) (1)
271,424
277,408
272,801
271,128
270,479
269,358
274,081
Woemer- Temple Road(2020) (2)
0
451,079
446,043
445,136
480,900
462,007
448,662
Perimeter Drive extension(2020) (1)
304,688
310,737
305,573
303,697
302,971
301,714
305,874
Emerald Parkway -Phase 7A(2020) (1)
159,071
160,057
157,391
156,422
156,048
155,400
155,678
Industrial Parkway /SR 161 improvements(1)
0
0
668,990
671,190
673,190
670,195
671,428
Emerald Parkway -Phase 8 (3)
0
0
783,000
783,000
783,000
783,000
783,000
1,376,349
1,851,121
3,284,338
3,284,613
3,312,828
3,190,094
3,132,723
Water and Sewer Funds
Rings /Blazer Water Tower(2014)
360,360
358,400
355,480
356,600
356,440
0
0
Upper Scioto West Branch(2018)
1,350,725
1,350,725
1,350,725
1,350,725
1,350,725
1,350,725
1,350,725
Darree Fields Water Tower(2029)
138,486
139,773
138,173
141,573
139,873
138,215
141,420
Dublin Road Water Tower12031)
0
0
140,000
140,000
140,000
140,000
140,000
Sewer Line Repairs(2029)
154,952
155,814
154,014
152,214
155,414
153,562
151,555
Sewer Line Repaim(2031)
0
0
160,000
160,000
160,000
160,000
160,000
Sewer System lmprovements(2034)
0
0
0
0
0
160,000
160,000
2,004,523
2,004,712
2,298,392
2,301,112
2,302,452
2,102,502
2,103,700
Property Taxes(Voted)
#2 Sewer
5,325
0
0
0
0
0
0
5,325
0
0
0
0
0
0
Special Assessments
Tuller Road
108,800
108,680
108,240
107,480
106,400
0
0
Ballantrae improvements
126,942
176,431
128,616
128,299
129,537
128,624
128,752
235,742
285,111
236,856
235,779
235,937
128,624
128,752
Property Taxes(Inside millage)
Parkland acquisition- Coffman Park(2020)
236,485
228,134
225,684
225,243
242,632
233,445
236,700
Parkland acquisition -Hard Road(2009)
0
0
0
0
0
0
0
Metro Park contdbution(2017)
385,000
385,000
385,000
385,000
385,000
385,000
385,000
Reserved for US 33 /SR 161 /Post interchange'
1,650,000
1,650,000
0
1,600,000
1,600,000
1,600,000
1,600,000
2,271,485
2,263,134
610,684
2,210,243
2,227,632
2,218,445
2,221,700
Hotel /Motel Tax Revenues
Arts Facility
166,643
166,044
163,280
162,277
161,889
161,217
162,254
Total
$6,060,067
$6,570,122
$6,593,550
$8,194,024
$8,240,738
$7,800,
$7,749,129
(1) Service payments are sufficient or exceed annual debt
service obligations.
(2) Annual service payments are not sufficient to retire the
annual debt. Additional amounts will be
advanced
from the General Fund and then repaid during the term
of the TIF.
' Amounts in 2009 -2011 transferred to the COIC Improvement Fund.
9/12/2611
M:\FA \Capital Budgets\2012 CIP\FinaM Municipal Debt section 5\ 5 -5
2012-2016
FIVE -YEAR CAPITAL IMPROVEMENTS PROGRAM
NON -MAJOR PROJECTS
Guidelines have been established for several key areas which the Administration has utilized in
projecting the non -major capital needs. These are summarized as follows:
Park Development
The neighborhood park development priority is based upon the timing of subdivision
build -out and input from residents.
Evaluate the adequacy of active /athletic facilities in the community and the neighborhood
parks.
Identify opportunities to develop joint neighborhood and community parks with other
governmental jurisdictions (i.e. Dublin City Schools and Washington Township).
Program adequate funding for maintenance of existing assets.
Bikeway System Improvements
Bikeways are included as part of the City's major public roadway projects and include
multi -use paths, bike lanes and sharrows.
Identify connections and /or additions to the bikeway system which provide an alternate
transportation system linking neighborhoods, community facilities and commercial
destinations.
Coordinate local system design with other governmental jurisdictions such as the Mid -
Ohio Regional Planning Commission (MORPC), the Ohio Department of Transportation
(ODOT) and other appropriate regional efforts.
Identify the connections and /or additions that can be constructed by developers as part of
private development.
Annual Street Maintenance Program
Investment for street resurfacing is based on anticipated life of the asset.
A comprehensive pavement management system has been established to ensure
acceptable levels of service are maintained in a cost - effective manner.
The City evaluates the pavement maintenance needs annually and programs
improvements based on roadway conditions.
6 -1
9/12/2011
M:\PA \Capital Budgets\2012 CIP\Pina1\6 Non -major section 6 \Noll -Major Project Punding.doc
Guidelines — Non -moor funding (continued)
Asset maintenance
Maintain the City's existing assets to ensure long -term viability.
Maintain a comprehensive listing of the City's assets and identify the anticipated need for
maintenance, repair or replacement.
Evaluate and update the City's asset maintenance needs annually.
As identified, specific budget requests will be included in the annual CIP budget and a final
review and evaluation made by City Council as part of the Operating Budget review process.
6 -2
9/12/2011
M\FA \Capital Budgets\2012 CIP \Final \6 Non -major section 6 \Non -Major Project Funding.doc
U)
U
w
3
O
0'
0..
H
Z
w
w
O
d
J
H
a
U
Z
J
07
D
U-
0
Cf
C
C\
c
Oooto0000
U)
LO
CD
r-_
00
O
CO
OJ
r
d'
N
to
N
It
O
O
O
O
O
O
O
O
Lo
O
N
M
V
0
r
M
O
O
to
to
0
0
0
0
O
M
to
V
O
d'
O
O
O
M
M
Z T
N
M
M
M
C
N
<-
C
N
It
O�
0
0
0
0
LO
X
N
CA
LO
M
CO
,
to
O
to
O
O
to
0
0
O�
Om
O
M
M
tI
V
ti
O
O
O
0
CD
m
I
1-
r
O
tf)
to
co
co
O
V-
d
t`
U')
O
to
N
O
TE
O
tO
O
N
M
<-
O
to
m
to
N
r-
co
co
CO
d
M
m
O
O
to
0
to
O
O
to
n
�m0mtnov
�-
�-
t�
.-
co
I
I CO
r
to
O
m
O
O
O
to
O
to
M
CD
M
m
N
M
N
co
N
d
O
0
O
N
0
0
0
00
CO
C
L()
M
N
f�
�
�
r
Z
>
O
i ZO
w
O
w
J
Q
H
W
w
U)
0
UUcnwQIL
Z_
Y
U
F
Z
w
J
Z
¢
O
:Qcnwa
Cl)
l -4U)
U,
F
u
C
a
Q
c
O
N
N
rn
M
Cfl
0
M
go
N
H
U
W
0
O
LL
F
z
W
W
0
a
-u
J c
Q f
� f
of
U r
P.
J
0]
0
0
LL
O
u
Z
O
F-
z
�Mmm�
G
r
m
NIA
City of Dublin
2012 — 2016 Capital Improvements Program
Administration — Non -Major Proiects
AL1201 Land acquisition — The funding ($500,000 per year) that had been allocated in the
past for general land acquisition has been used for the land that was acquired near
the US 33/SR161 /Post Road interchange for economic development purposes.
The property was acquired using various funding sources including an advance
from the General Fund in the amount of $2.5 million.
The advance is being repaid over a five year period using the annual funding that
had been programmed for land acquisition. Instead of allocating the $500,000 in
the land acquisition project, the $500,000 has been programmed as a transfer in
the Capital Improvements Tax Fund and has been reflected in the Debt Services
Payments Due schedule. The funds are transferred to the Land Acquisition Fund
and then advanced to the General Fund. The repayment of the advance was
finalized in early 2011.
No funding has been programmed for general land acquisition during the five year
programming period.
AU1201 Utility service improvements — The City has been allocating $400,000 for utility
service improvements. Funding programmed in 2011 provides for preliminary
design and cost estimates for the burial of existing overhead utilities in Historic
Dublin. These improvements are reflective of Council's goal of enhancing further
development in Historic Dublin by providing more reliable utility service and a
more aesthetically pleasing streetscape. This project also aligns favorably with
the streetscape within the Bridge Street Corridor and reduces potential overhead
conflicts with trees. An added benefit allows for future Dublink facilities to be
extended throughout Historic Dublin. Completing the design will allow the City
to phase the utility burial projects.
Previously, funding was programmed in 2012 based on the City's Economic
Development Agreement with IGS Energy and the commitment to burying
overhead utility lines near the IGS site. Service payments from the
Thomas /Kohler TIF will be used to fund the project. Due to the fact that funds
are available in the Thomas Kohler TIF and the desire to expedite completion, the
project will be completed in 2011. Additionally, allocations for utility service
improvements of $400,000 have been programmed for 2013 through 2016. Sites
have not been prioritized for utilizing these allocations.
Utility burial projects along Post Road (2008) and Frantz Road (2013) were, or
will be, funded from TIF Funds.
6 -5
9/12/2011
M: \FA \Capital Budgets\2012 CIP \Final \6 Non -major section 6\Project descriptions\Administration- Non -Major .doc
City of Dublin
2012 — 2016 Capital Improvements Program
Administration — Non -Maior Proiects (continued)
AB 1201 Building maintenance /renovations — This request provides allocations for
necessary maintenance to City buildings. The amount programmed for 2012 is
broken down as follows:
Location
Description
Amount
Municipal Building
Replace patio doors in lobby area
15,000
Replace flooring in City Hall and Annex
73,500
Fleet Maintenance
Renovation of restrooms and break room
70,000
Justice Center
Repaint common areas walls, doors and frames
5,000
Re lace floorin in admin. Areas, elevator and hallway
15,000
Replace floorin in hallway leading to sally port
2,500
Renovate firing range
445,000
Remove antenna cables from air vents and install on
roof
15,000
Recreation Center
(DCRC)
Sidewalk repairs
5,000
Outside sittin eating patio area
30,400
Re lace deckin in competition pool area
55,000
Paint interior p ool area; windows and doorframes
38,000
Replace flooring in Talla kitchen area
6,000
Replace security cameras and add to new network
40,000
Replace large leisure pool filters
40,000
Avery Park
New roof and paint for shelter house
8,500
Red Trabue Log Cabin
Replace roof
7,000
Scioto Park
Restroom renovation; replace roof, rotting wood and
cupola exhaust fan
15,000
Summit View Barn
Replace failing stucco and paint
7,500
All locations
Small in -house renovations
15,000
Facility sidewalk repairs
21,000
HVAC and p um replacements
25,000
New facility access security system and cameras
40,000
S ace needs stud (Justice Center and 5800 building)
25,000
Rounding
600
Total
$1020,000
6 -6
9/12/2011
M: \FA \Capital Budgets\2012 CIP \Final \6 Non -major section 6\Project descriptions \Administration - Non -Major .doc
City of Dublin
2012 — 2016 Capital Improvements Program
Administration — Non -Major Projects (continued)
ABO802 Technology improvements — $130,000 has been programmed in 2011 and 2012
and will complete the project outlined in Ordinance 20 -08 approved by Council to
partner with DHB to acquire assets, engineer, deploy, maintain and operate a Wi-
Fi system for the balance of the City not currently covered (Phase II deployment).
In 2010, High Speed Air, Inc. (HSA) acquired all of the Dublin assets of DHB
and will complete the remaining obligations to the City.
To further support the City's Wi -Fi system, additional funding in the amount of
$150,000 has been programmed in 2011 for the City's share to extend the fiber
backbone into residential areas to reach remote City, School and Township
properties. This project will be a partnership between the City, Dublin City
Schools and Washington Township. The total cost of the project is estimated to
be $300,000.
AB 1202 Annual public art maintenance — Funding is programmed for the performance of
on -going maintenance and restoration of public art work owned by the City. Like
all other infrastructure, this artwork is in need of routine maintenance, occasional
repairs, and full restoration in some cases to prolong the life of the artwork. The
requested funding in 2012 is to catch up on deferred maintenance and to begin a
preventative maintenance program.
AAl201 Contingencies - This is an allocation that is utilized for change orders related to
projects that are carried over from one year to the next or minor projects that were
unanticipated. $225,000 is allocated each year.
6 -7
9/12/2011
M:\FA \Capital Budgets \2012 CIPTinal \6 Non -major section 6\Project descriptions \Administration - Non -Major .doc
I
U)
H
U
W
O
K
a
z
z
w
LU
w
z
_o
J Q'
ma
�g
o-
LL Q
Q
U U
U
W
0
O
0-
a
0
N
N
m
I—
U
w
0
a
z
Z
w
w
w
Z 0
O
m a
� g
o—
LL J
O�
U U
O
N
O
O
O
O
N
O
N
N
O
O
N
O
O
N
O
ry
N
O
00000
0
0
0
0
0
0
0
0
0
O
O
H
0
d
O
N
r
0
0
0
0
0
0
N
O
O
O
0
Cl?
�
�
O
M
V
N.
M
h'
W
N
�
o
o
0
0
0
0
0
o
o
0
0
0
0
o
w
Q
m
0
0
0
0
0
0
0
0
O
O
o
0
0
N
o
O
N
V
N
V
O
r
O
O
O
O
O
O
O
o
0
0
0
0
0
0
0
0�
N
o
N
V
o
0
0
0
0
0
0
0
0
0
0
Q
V
O
0^
N
0
0
0
0
0
O
0
0
0��
m
0
O
N
M
e
N
0
O
O�
O
O
O
N
O
o
0
o
N
o
w
M
N
O
N
N
N
N
N
N
O
0
O
O
O
O
O
O
O
O
O
O
O
O
O
O
Q
J
0
J
]
L
Y
co
d
O
L
U)
O
N
O
O
=O
N
O
Y
m
�p
'C
w
z
>
=
N
CL
N
L E
=Y
oco
mY�
c
=
Y >
o0
�
t0w�
°1=
E
o
o
m m
a�'-
_
a-Y
",
-
a
v
s
U)
°
°
m
_
E m
U
d
a
C£
Q
?
E.
1 a-
cc
u)
n
OUJ
m
m
w0
U)
T
ou
h
O
N
���KCCKKX
F
`�
QU`
U`
L7UO
U`
U`
oU'
UOOOC7
C7
m
I
City of Dublin
2012 — 2016 Capital Improvements Program
Parks and Recreation - Non -Major Projects
AR1201 Park renovation /improvements - This project is for renovation/ improvements to
various existing parks. The maintenance and rehabilitation of our parks is an
important part of the Parks CIP. The following renovations and improvements
are programmed in 2012:
Location
Description
Amount
Coffman Park
Amphitheater wall repair
$46,000
Plaza wall repair
50,000
West playground equipment and surfacing
replacement.
250,000
Brighton Park
Reflecting pool re lacement
90,000
Hawk's Nest
Structure safety surface replacement (5 -12
year)
65,000
Donegal Cliffs Park
Tennis court fence replacement
25,000
Llewellyn Farms Park
Tennis court fence replacement
25,000
Grounds of Remembrance
Gravel path binder amendments
20,000
Historic District
Water retention curb
2,000
Renovation and development projects
Portable chain link fencing
7,000
Total
$580,000
GRO108 Ballantrae Park — Due to the popularity and increased utilization of the spray park,
funds have been programmed in 2011 for the completion of improvements to the
filtration system. The original filtration system was not designed to handle the
volume of users that are currently utilizing the amenities of the park. Funding in
2012 provides for further renovations to the spray park including the construction
of equipment room stairs and the replacement /modification of the fountain paver
area.
GR0505 Skate Park redesign — Funding provides for the redesign of part of the existing
skate park. This is being programmed based upon user input.
GR0710 Kiwanis Boardwalk extension — Funding in 2011 will extend the existing path
from Kiwanis Park to 161. The park trail is in need of renovation. The wetland
nature of the park has overtaken some of the trail and the balance is in a state of
disrepair. Additional funds have been programmed in 2011 to provide for these
renovations.
6 -10
9/12/2011
M:MWCapilal 13udgets\2012 CIP\Pinal \6 Nan- nnijor scction 6 \Project descriptions \Parks & Rec Nan- Major.doc
City of Dublin
Proposed 2012 - 2016
Capital Improvements Program
Parks and Recreation — Non -Major Projects (continued)
GR0911 Riverside Drive Park — This is a high visibility wooded open space along
Riverside Drive. The development plans include an extensive walking path
system (similar to Indian Run Falls) designed to compliment the high school cross
country teams, karst landscape boardwalk, new parking lot & associated
landscaping, and a shelter (similar to the new Scioto Park).
GR0914 Dublin Spring Park - Funding is programmed to rebuild the spring outlet, create
an access point from 161 bridge deck, and control new springs using BMP
stormwater controls.
GR1010 Campden Lakes /Wedgewood Glen Park — A large land mass ties together two
adjacent neighborhoods. Development will include bike paths, landscaping, site
furnishings, and a "rural character" fishing deck/pier.
GR1011 Llewellyn Far-ins South Park — Funding is programmed in 2016 for the
development of an internal path system, picnic grove, site furnishings and
landscaping.
GR1012 Emerald Parkway Bride Park — This project will provide access to the Scioto
River at the Emerald Parkway Bridge. The project will include a permeable
surface parking area, pathways and landscaping. This project is in line with
Council's goal of providing access to the Scioto river corridor. There is potential
for grant monies. Design is scheduled in 2011 and construction in 2012. The
timing of this project has taken into consideration construction of the Emerald
Parkway — Phase 8 project.
GR1110 Riverwalk (Emerald Parkway to S.R. 161) - This project will provide a scenic
pedestrian path along the east side of the Scioto River from the Emerald Parkway
Bridge to S.R. 161 and connecting to the existing Kiwanis Riverway Park just
south of S.R. 161. Additional land or easements will need to be acquired. Design
is programmed in 2015 with funds programmed in 2016 for construction.
Additional acquisitions need to be evaluated and the results of the Bridge Street
corridor study could have an impact on the timing and /or development of this
project.
6 -11
9/12/2011
MAFMCapital Budgets\2012 CIP \Fina1\6 Non -major section 6 \Project descriptions \Parks & Rec Non- Major.doc
City of Dublin
Proposed 2012 - 2016
Capital Improvements Program
Parks and Recreation — Non -Major Projects (continued)
GR1111 Sycamore Ridge Park — Funds will provide neighborhood park amenities
including a large looping multi -use path system, shelter house, playground, site
furnishings, landscaping and potentially a second dog park. The Bridge Street
Corridor Study could have an impact on the timing and /or development of this
project. This project has been moved to beyond the five year period.
GR1112 Hutchins propert y — This is a recently acquired large tract of land east of the
Scioto River and west of Wedgewood Hills. Construction in 2011 will add a
multi -use path connecting it to the Wedgewood Hills subdivision.
GR1113 IGS Park - This project will provide a park area adjacent to commercial areas.
The land for the park will be provided by IGS Energy as discussed in the
Economic Development Agreement with the City. Funding in 2012 includes a
multi -use path, bridge, landscaping, shelter house and associated site furnishings.
The multi -use path and bridge will be funded from the Thomas /Kohler TIE and
the shelter house will be funded from the Capital Improvements Tax Fund.
GR1114 Holder tract - This park is an important archeological and historical site. Funding
includes preservation/enhancement of Native American mounds, a path system,
house preservation, parking lot and associated site amenities. The funding
programmed in 2011 provided for master planning of the site. Funds
programmed in 2012 are for the design of the parking lot, bridge and house
renovation with plans for construction in 2013 of these elements. Funding in
2014 includes design for mound restoration, path system implementation and
education package with construction of these amenities programmed in 2015.
GR1115 Dublin Community Pool North renovations - Funds programmed in 2011 are to
renovate the spray park and for bike rack expansion, 2012 includes funding for
expansion of the concession stand, landscape renovations and building painting
and 2013 includes renovation of the existing shade structures, landscape
renovations, fencing upgrades and updated sign packages.
GR1301 Cramer Crossing Reserve E — Funding in 2013 provides for a gazebo, walking
paths and associated landscaping.
6 -12
9/12/2011
M AAA \Capital Budgets\2012 Clffmal \6 Non -major section 6 \Projw descriptions\Parks & Reo Non- Majondoe
■■
■ ■k
§o
■ ■m■■■■
(
\
IL
\
}
\
/
\
FA
co
3
LL
§
°°
/
2U
G
))
2
3�
\(
zcc
~
»a) e}})§
)))
{5=
»a
Ti
)±Q
/ooa-
City of Dublin
2012 — 2016 Capital Improvements Program
Police Non -Major Projects
PP0803 Replacement lasers — Funds are programmed for the purchase of lasers to
replace aging lasers over the course of three non - consecutive years. The
lasers have an estimated life of 10 years.
PP0804 Replacement radars — Funds programmed will be used to purchase radars
to replace aging radars currently used over the course of three non-
consecutive years. The radars have an estimated life of 10 years.
PP0805 OptiCom — This allocation provides funds to purchase the needed vehicle
based equipment to allow police cruisers to utilize the OptiCom traffic
signal pre - emption system. Ten of the traffic signals within the City have
the pre - emption system installed. Equipment is currently installed in four
front line cruisers. Funding programmed in 2011 and 2012 will complete
the installation in all front line cruisers.
PP1102 Dublin emergency system warning upgrade — Programming provides
funding to upgrade the Dublin Emergency Warning System. The upgrade
is programmed in 2011 and will be completed in three phases outlined
below:
Phase 1 — Radio infrastructure - The Federal Communications
Commission (FCC) issued a mandate that all radios operating in bands
below 800MHz switch to narrowband capabilities by January 1, 2013.
The current radios in the siren sites are wideband only and must be
upgraded to meet the FCC mandate. The City has worked with Whelen
and Motorola to provide a cost effective, easy to install option that will
allow the system to be upgraded with no down time. Implementing this
solution will mean the only down time will be at each single site while it is
changed over. The City will potentially receive a reimbursement in the
amount of $16,500 from a Homeland Security grant secured by the
Franklin County Emergency Management Agency. The estimated cost of
this phase is $30,000.
Phase 2 — Additional Siren sites - The siren system was last expanded in
2008 with the addition of a site at Coffman Park specifically to cover
events held at that location. Prior to that, three Washington Township
sirens were converted to the Distant Early Warning System (DEWS) and
an additional siren was added at Glacier Ridge Elementary. Funds are
programmed to add four additional sites to help improve coverage along
the west edge of the City.
6 -14
9/12/2011
M AIWCapital Budgels\2012 CIP\Pina1\6 Non -major section 6 \1 desciiptions\Pol ice - Non- Major.doc
City of Dublin
2012 — 2016 Capital Improvements Program
Police Non -Major Projects (continued)
Sites identified are 1) Municipal Pool - South; 2) Hyland Croy /Bishops
Crossing; 3) Dublin Jerome High School and 4) Hyland Croy /MeKitrick
(Tartan West). This will add coverage in what are now marginally
covered areas of the city. The estimated cost of this phase is $120,000.
Phase 3 — Power components upgrade and conversion to solar - Many of
the existing siren sites are using the original power components that were
installed in 1990. Funding includes power upgrades to all sites including
new polyphasers to protect the sites from lightning damage. Funding also
includes upgrading all sites to solar that will save on electric costs and
increase the reliability of the power sources. Currently, the Glacier Ridge
Elementary site has been running on solar since it was installed in 2008
and has been very successful. The estimated payback for converting the
sirens to solar is four years.
PP 1103 Portable sign board system — Funds programmed in 2013 are for a portable
electronic message board to display a high visible electronic message(s) in
a neighborhood in order to deliver important crime prevention, crime
awareness, traffic safety, or special event information.
PP 1104 Digital video recorders for motorcycles — Funds allocated in 2011 are
provided for the installation of digital video systems on each of the four
motorcycles. The City has been converting video recorders in police
cruisers from VHS to digital. The manufacturer now has a reliable
solution for motorcycle units. The digital video systems will allow
motorcycle units video recording capabilities to capture incidents at the
scene.
PP1301 Intersection Observation Cameras — Funds allocated in 2013 are provided
for the deployment of internet protocol (IP) video cameras at key
intersections /corridors within the City. With the completion of the Wi /Fi
network throughout the main traffic corridors in the City, this project will
leverage that infrastructure to place surveillance cameras at high traffic,
high incident locations. These funds will purchase cameras for 7
intersections /corridors that are not already covered by cameras provided
by ODOT. Locations will be determined as a result of discussions between
Police, Engineering and Information Technology and will be based on
crash counts /rates & traffic counts. These cameras will be monitored in the
communications center and will be accessible via the City's internal
6 -15
9 /12/2011
MAIWCapital LBudgels\2012 CIP\Pina1\6 Non -major section 6\Project descriptions \Police - Non- Major.doc
City of Dublin
2012 — 2016 Capital Improvements Program
Police Non -Major Proiects (continued)
camera network, which include police & fire vehicles. The camera views
could also be shared on the City's web site and with ODOT's traffic
control center.
PP 1201 Panic Alarm System upgrade — Funds are programmed in 2012 for the
upgrade of the S2 security system to allow for monitoring of panic alarms
located in City facilities. The current panic alarms are over ten years old
The installation of the S2 building access system centralizes the key card
access to all City buildings into one system located in the Justice Center
that will allow the various panic alarms located at City facilities to ring
directly into the Police communications center. This upgrade will
eliminate the notification delay that exists because these alarms are
currently monitored by a third party. In addition, several of the panic
alarms installed in City facilities will be converted to wireless to allow
easy relocation of alarm points when building upgrades occur and the
facility needs changed.
PP1202 Ballistic Helmets — Funds are programmed in 2012 to replace existing
officer ballistic helmets. The helmets have a five year life.
6 -16
9/12 /2011
M:\PA \Capital Budgels\2012 CIP\pina1\6 Non -major section 6\Projeet descriptions\Poliee - Non- Major.doc
U)
F
U
w
O
a
z
z
w
w
z0
�0�
ma
D
0 �
LL J
O�
�Q
U U
0
¢m
w
�
LM
0
z
O 0
O
W N
m
J
F �
ON
co
O
N
M
O
N
a
O
N
M
O
N
N
O
N
O
N
U)
OQ °O
O
z
F 0
uj
W d
U
a m
w
0
U
0z
K
a
m
}
a
F-
z
a
U)
r
W
r
City of Dublin
2012 — 2016 Capital Improvements Program
Sanitary Sewer System - Non -Major Projects
ES1110 North Fork sewer capacity improvement — This project will increase the
capacity of the City's sanitary sewer system and provides for the ability to
handle future development as it occurs in this area. No funding has been
programmed in the five year period.
ES 1201 Deer Run sanitary improvements — Funds programmed in 2012 are for the
design and installation of a new pump in the existing wet well, design and
construction of new connection of existing force main to existing gravity
sewer, investigation of condition of existing force main, and design and
construction of improved connection for Shawnee Hills force main.
Completion of this project will minimize sanitary sewer overflow
frequencies and improve the connection of the Shawnee Hills sewer.
ES1202 Manhole rehabilitations — This project provides for the repair of sanitary
sewer manholes in accordance to the schedule needed to be in compliance
with the "Director's Final Findings and Orders" issued by the Ohio
Environmental Protection Agency (OEPA). This project repairs the
integrity of the manholes and reduces the amount of inflow and infiltration
(I and I) entering the system via the main lines.
Manhole rehabilitation is programmed for the Deer Run sewer shed in
2012 and the North Fork and South Fork Indian Run sewer sheds in 2015.
6 -18
9/122011
M AWCapilal Budgets \2012 Cl1 Non -major section 6\Frolect descriptions \Sanitary Sewer- NonMzjor.doc
F
U
W
O
a
F
Z
W
LU
LU
Z
J p
CO
J
o � c
LL J
0 F r
U U i
N
o
0
o
N
o
0
o
N
N
o
0
0
0
0
N
V
N
O
I�
O
O
N
Q7
N
N
N
W
c
�-
N
N
0
0
0
0
0
0
0
0
0
0
0
0
0
OM
M
N
O
O
O
N
O
O
O
N
N
O
0
0
0
0
N
01
N
N
M
tN
M
(
W
W
�
r
N
N
O
O
O
O
O
O
O
O
O
N
O
O
O
O
N
M
q
N
N
O
O
O
O
o
0
0
N
O
0
0
o
N
M
d
O
N
O
N
O
O
O
O
N
N
O
0
0
0
0
ONNa7
N
O
NN(ON
�
�-
M
�
O
N
O
O
O
O
O
O
N
N
O
O
O
O
N
M
N
N
�-
M
V
O
N
O
N
N
O
3
N
N
O
O
o
0
N
O
M
N
M
N
M
N
co
N
N
N
O
N
N
N
O
N
N
N
0
0
0
0
0
W
M
N
N
M
N
N
n
N
of
N
a
w
LL
f
E
�
N
C
E
LL
O
J @
O
U
C
C
N
L
C
C
C
O
0
O
J S
E
c
C
E.m
p
'-
>
E
p U
N
C
C
=
E
J
- c
p
L_
L_
@
C
d
@
@
@
E
O
E
C
J C
E @@
C
N
p
N@
N
N
Y`—
y`
C
S
a
L E
a
m
m
- O
V
c>
c
�
N
c
3
'�
N
w°
E
E
w
L
O
J
>
>
>
O
>
>
>
>
O
2
N
L
O
C
- ¢¢¢¢¢¢¢¢¢¢t-
C
C
c
c
C
C
C
c
C
a�cnf-
N
0
0
0
0
0
0
0
0
0
0
0
0
0-
0
00
ON
¢¢¢Qa¢¢¢
rn
City Of Dublin
2012 - 2016 Capital Improvements Program
Transportation — Non -Major Projects
AT1201 Annual street maintenance program - This is an annual allocation for
repairing the City's roadways. Based on the condition assessment of the
City's roadways completed by the Division of Engineering, the level of
funding programmed should be sufficient to maintain a high percentage of
our roadways rated as "good" or better. The 2007 condition assessment
determined that 90.1% of the City's road -miles were considered to be in
good condition or better. This percentage was up from 86.6% established
in the 2004 assessment.
In 2010, the City contracted with Stantee Consulting Services, Inc. to
provide a comprehensive snap based pavement condition inventory to aid
in planning future maintenance. The pavement analysis has been
completed and will be utilized to program the timing of street maintenance
work. The allocation for 2012 reflects a 10% increase over 2011 with the
remaining years reflecting an annual increase of approximately 5 %. The
results of the pavement analysis will allow the City to more accurately
identify pavement conditions and program repairs accordingly in the five
year CIP.
AT1202 Annual roadside improvement program - This is an annual allocation to
improve conditions along City roadways. This program is completed in
conjunction with the Annual Street Maintenance program. As with other
annual programs, the intent is to establish a list of the areas needing
improvement and to identify years in which we anticipate the work being
completed.
AT1203 Annual multi -use path maintenance - This is an annual allocation to
maintain the City's multi -use paths. This project is completed in
conjunction with the Annual Street Maintenance Program. Engineering
and Parks and Open Space have identified several multi -use paths that are
in need of maintenance in the next two years. As a result, $350,000 has
been programmed in 2011 and 2012 to repair the identified multi -use
paths. Additionally, an annual allocation of $350,000 has been
programmed in 2013 and $150,000 has been programmed in 2014, 2015
and 2016 to ensure the multi -use paths are properly maintained. Based on
the age of the multi -use path system, an annual evaluation of the City's
system will be completed in order to properly maintain the multi -use
paths.
AT1204 Annual multi -use connections /additions - These funds are utilized in areas
where roadway projects or developer contributions are not likely or in
locations where pedestrian safety is an issue.
6 -20
9/12/2011
MAWCapital Budgets\2012 CIPTina1\6 Non -major section 6 \Project desmiptions \Ttanspottation - Non- Major.doc
City Of Dublin
Proposed 2012 — 2016 Capital Improvements Program
Transportation — Non - Maior Proiects (continued)
AT1204 Annual multi -use path connections /additions (continued)
As a result of City Council's 2007 goal- setting session, the funding for
multi -use path connections increased from the previous annual allocation
of $150,000 to fund the design, construction and landscaping of the Brand
Road, Dublin Road and Glick Road multi -use paths. These projects, based
on the estimated costs, have been included separately in Transportation —
Major and details will be included in their individual project descriptions.
Staff recently completed a comprehensive review of its multi -use path
connection/addition needs and has developed a comprehensive plan for
completing these projects to further enhance the City's comprehensive
multi -use path network. As a result, additional funds have been
programmed in the five year CIP to expedite the completion of these
multi -use paths /additions. In 2012, the following connections /additions
are programmed for completion:
General Location
Amount
Jerome and Glick Road (design)
$20,000
Between Coffman HS and Dublin Schools Administration Building
57,670
Hyland Croy connecting Tartan West to existing path by Jerome HS
48,720
Oak Park South connector to Glacier Ridge Park
14,155
South to Brand east of Hyland Croy connecting path to Glacier Ride
78,660
Tull ore and Parkmill (crossing)
6,025
Wareham south of Wiltshire (crossin
6,485
Westbury Belvedere at Brand and Abbie Glen (crossing)
27,860
Martin Road east of Riverside Drive to existing path (design)
25,000
Total
$284,575
AT1206 Annual sidewalk program - This is an annual allocation to replace
deficient sidewalks throughout the City. A condition assessment was
completed by the Division of Engineering and the replacements will be
made based on this assessment. A component of the program is the
replacement of the street trees where necessary. Paying for the cost of
sidewalk repairs is unique to the City of Dublin. The more common
practice is for the property owner to bear the cost of sidewalk repairs.
In order to take advantage of economies of scale, the City will allocate
funds every other year in the amount $250,000 beginning in 2012. To
jump start this program, an additional $125,000 is programmed in 2012.
In previous years, $125,000 was programmed annually.
6 -21
9/12/2011
MAPA \Capital Budgets\2012 CIP\Pina1\6 Non -major section 6 \Project descriptionsUmnsportation - Non- Majondoc
City Of Dublin
Proposed 2012 — 2016 Capital Improvements Program
Transportation — Non -Major Proiects (continued)
AT1207 Annual parking lot maintenance — This project will be administered by the
Division of Engineering and will likely be completed in conjunction with
the Annual Street Maintenance Program.
Staff is currently in the process of completing a comprehensive analysis of
all City owned parking lots. The timing and location of completing the
parking lot maintenance will be based on this analysis. Additional funds
have been programmed in 2012 and 2013 to fund the cost of these repairs.
AT1208 Annual pedestrian tunnel maintenance — A preliminary assessment of the
pedestrian tunnels has been completed. Several tunnels are in need of
repair. Engineering staff has completed a condition analysis of the
tunnels. Necessary improvements will be prioritized and cost estimates
completed. Additional funds are programmed in 2011 and 2012 to
expedite the repairs of the tunnels with more pressing needs. Funds
programmed in 2011 will be used to complete tunnel repairs at Muirfield
Drive (south of Whittingham Drive and Dublin Road (at Brandonway
Drive) near Bailey Elementary. The funds programmed in 2012 — 2016
are allocations.
AT1209 Annual infrastructure repairs — Previously funded, on an as needed basis,
in the Annual Street Maintenance Program, this funding will allow for
various repairs in the right -of -way. Examples include bridge railings,
stone walls, mast arm poles and other right -of -way repairs.
AT1210 Annual guardrail replacement — This funding will allow for the wood
guardrails within Dublin to be replaced in compliance with current
standards. The replacement should be completed in 2014.
AT1211 Annual bike rack installation — The City, as well as the Bicycle Advisory
Task Force (BATF), has identified the need for several additional bike
racks as a result of the increased use of bicycles in the City. Funding is
provided for the installation of additional bike racks throughout the City.
Racks will consist of a mix of standard, custom and functional sculpture
bike racks based on location and need.
AT1105 Traffic calming program — No allocation has been programmed for the
next five years.
6 -22
W12/2011
MAWCapital Budgets\2012 C1P \Fina1\6 Non- majorsm6on 6\Projeot descriptions \Transportation - Non- Majmdoc
City Of Dublin
Proposed 2012 - 2016 Capital Improvements Program
Transportation — Non -Major Projects (continued)
ET0403 Pedestrian tunnels - A pedestrian tunnel study was adopted by City
Council on December 15, 2003. This study included a priority listing of
tunnel locations to be programmed. A tunnel at Brand Road /Bristol
Parkway was completed in 2005/2006 and Dublin Road /River Forest Road
was completed in 2006. Funding has not been programmed in the five
year period.
ET1118 Riverside Drive (State Route 257) /Hard Road turn lane — To improve
traffic operations and safety at this intersection, programming is provided
to install a northbound right turn lane from Riverside Drive to Hard Road.
The project will include new pavement, grading, shoulder work and
drainage. Design has been completed and construction is scheduled for
completion in 2012. This project will be funded out of the State Highway
Fund.
ET1201 Shannon Glen Park multi -use path bridge — This project will provide a
multi -use path bridge over a tributary of the North Fork of Indian Run.
No funding is included in this five year period.
6 -23
9/12/2011
MAFA \Capital Budgets\2012 CIP\Fina1 \6 Non -major section 6 \Project descriptions \Transportation - Non- Majondoc
N
U)
H
v
w
O
ry
w
z
z
w
w
z
_o
J n
ma
o�
LL Q
O�
�a
UU
T
O
N
N
0
N
City of Dublin
2012 - 2016 Capital Improvements Program
Water Distribution System - Non -Maior Proiects
AW1202 Water line oversizing - An annual allocation of $75,000 had been
programmed in recent years. We are not currently aware of any potential
oversizing projects and therefore have not programmed any funding
during the next five years.
AW 1001 Water line replacement - The City's water system is relatively new and we
have not needed to replace existing lines. There are areas in the City that
have older 2 inch and 3 inch main lines that have been identified for
replacement with a 6 inch main line. The smaller lines tend to experience
more problems with breaks. Engineering staff will prepare a
comprehensive list of areas and complete an analysis of the lines to
determine when replacement should occur.
There is funding allocated in 2012 and 2014 to begin replacing the older 2
inch and 3 inch lines. Once a comprehensive list is prepared and the
analysis of the condition of the lines is completed, a more detailed plan
will be prepared. It is possible that significant replacements could be
grouped and scheduled to be completed in the same year allowing long-
term debt to be issued instead of programming annual allocations.
AW0604 Booster station upgrades - This project will ensure that water supply to the
storage tanks is adequate. Based on system evaluations completed by ms
consultants, the City of Columbus and Dublin staff in 2007, funds have
been programmed for pump replacements at the City's booster stations.
Based on the evaluation recently completed by ms consultants, the
following upgrades have been programmed:
2010 - Replace the three existing pumps at the Tartan booster
station. This was completed in 2011.
2011 - Repair and /or replace the two existing 100 horse power
pumps and replace the 5 horse power pump with an
additional 100 horse power pump at the Post Road booster
station.
2012 - Various maintenance and repairs at the Brand Road booster
station.
No repairs have been recommended at the Rings Road booster station.
Staff will be working on preparing a comprehensive schedule for future
maintenance and repairs associated with the booster stations.
6 -25
9/12/2011
M: \FA \Capital Budgets\2012 CIPTina1\6 Non -major section 6 \Project descriptions \Water- Non- Majondoe
City of Dublin
2012 - 2016 Capital Improvements Program
Water Distribution System - Non -Major Proiects (continued)
EW0102 Water tower maintenance — This project provides for the interior and
exterior painting and other maintenance needs such as electrical
equipment replacement associated with the City's three (3) existing water
towers. The Post Road tower had been scheduled for painting in 2008, the
painting was deferred because the future need of the tower was uncertain.
Funds have been programmed under a separate project in 2011 to
dismantle and remove the Post Road tower. The funding programmed in
2011 is for the exterior painting of the Blazer tower, funds programmed in
2014 is for wet interior painting of the Avery tower, and 2015 includes
funds for wet interior painting of the Blazer tower.
EW 1102 Post Road water tower decommissioning — Funds have been programmed
in 2011 to dismantle and remove the Post Road water tower. This tower
will no longer be necessary because of the construction of the Darree
Fields water tower.
EW 1501 12" waterline — Ballantrae Section 9 to Cos gray Road — This project is for
a 12" waterline connecting Ballantrae Section 9 to Cosgray Road and has
been identified to improve existing water pressures in the area. The City
entered into an agreement (Resolution 07 -11) on February 28, 2011 with
the developer stating they will reimburse the City for the cost of
constructing the waterline upon development of Ballantrae Section 9 and
the developer will provide the necessary easements at no cost to the City.
EW 1301 Water quality — Funds programmed in 2013 are for the installation of
Haque water quality units at the Avery Road and Tartan Ridge water
towers to improve water quality monitoring in the tanks.
EW1202 Fishel Drive watermain extension phase 1 — Funds programmed in 2012
provide an 8 -inch watermain extension along the northern part of the
Fishel Drive loop. The Fishel Drive area is not currently annexed into the
City. This project will provide water to this area and assist in future
annexation and development.
6 -26
9/12/2011
MAFA \Capital Budgets\2012 CIP\Fina1 \6 Non -major section 6 \Project descriptions \Water - Non- Major.doc
]C:
N
(O
C)
U
w
0
O
a
Z
w
2P
w
O
a
J
Q
H
Q.
U
:1
WE
T
o
O o
d
O
Q
Z
O c
Z
i c
W
U) .E
} E
( d
w 3
E
C
20 t�,
of m
O c
0 a
City of Dublin
2012 - 2016 Capital Improvements Program
Stormwater Svstem - Non -Major Projects
AF1201 Annual stormwater maintenance - This project provides funding for
maintenance of the City's stormwater system as identified in the
Stormwater Master Plan. This is an annual maintenance program that was
initiated in 2000. The funds are utilized to maintain and repair existing
stormwater lines, curb inlets, catch basins, ditches, man -made channels
and other structures that discharge stormwater runoff. This is an important
component of the City's efforts to meet National Pollutant Discharge
Elimination System (NPDES) Phase I1 regulations.
6 -28
9/12/2011
MAWCapital Budgels\2012 CI1 Non -major smion 6 \Project descriptions \Stornnvtr System- Non- Majoe.doc