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11-94 Resolution - RECORD OF RESOLUTIONS . Day tan legal Blank Ca.. Farm No. 30045 Resolution No. 11-94 Passedu nn_.n_ _n_.___ . nunn_nn____19n_.___ A RESOLUTION AUTHORIZING THE CITY OF DUBLIN, OHIO TO FILE MULTIPLE APPLICATIONS AND ENTER INTO AGREEMENT WITH THE OHIO DEPARTMENT OF NATURAL RESOURCES FOR THE PURPOSE OF ACQUIRING FUNDS THROUGH THE RECYCLING AND LITTER PREVENTION PROGRAM PURSUANT TO THE OHIO LITTER CONTROL ACT OF 1980. WHEREAS, the City of Dublin recognizes the existence of a litter problem within the State of Ohio, and the need to address the problem at the local level; and WHEREAS, the Ohio Litter Control Act of 1980 provides, through the Department of Natural Resources, Division of Recycling and Litter Prevention for the purpose of allocation of funds in the form of grants for the purposes of supplemental local Recycling and Litter Prevention Programs; and WHEREAS, the City of Dublin recognizes and supports the goals of the Solid Waste Authority of Central Ohio to achieve a 50% reduction of the commercial waste stream and a total 40% reduction of the combined residential and commercial waste stream; and WHEREAS, the City of Dublin supports the 1994 goals of the Solid Waste Advisory Committee as appointed by the City Council of Dublin; and WHEREAS, Dublin City Council supports grant initiatives as an ongoing goal. NOW ~REFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, members concurring: Section 1. That the City of Dublin hereby endorses and supports Recycling and Litter Prevention Programs for the City of Dublin and authorizes the necessary funds to implement said programs, if approved, as indicated in its application. Section 2. That the City of Dublin is hereby authorized to apply for and, if awarded, enter into agreement with the Department of Natural Resources to administer a grant to implement said programs, and that the City of Dublin is hereby authorized to sign said agreement. Section 3. That the City of Dublin hereby requests the Department of Natural Resources, Division of Recycling and Litter Prevention, to consider and fund its programs as described in the applications. Section 4. That it is found and determined that all formal actions of the City Council of Dublin concerning and relating to the adoption of this resolution were adopted in an open meeting of the City Council of Dublin and any of its committees that resulted in such formal action, were in meeting open to the public in compliance with all legal requirements including Section 121.22 of the Ohio Revised code. . Passed this / 5-1/, day of ~~. 1994. .... t bM6y cerH"y that copies of this cmIlm.lllle/Resolutlon were posted in the Attest: IDly of Dublin in nr.cordance w1th Section 731.25 of the Olio Revised Code:. ~C!.--~ C:~ .c:. ~ --_.~~-_._--_._-_.- - -~..._~ ~-~~---~_.. -- Clerk of Council (1.">).t( (r [y.....- ~ n'''~''il. O~1:'1 CITY OF DUBLI N SOLID WASTE ADVISORY COMMITTEE RECOMMENDATION FOR 1995 ODNR GRANT APPLICATION To: All Members of Dublin City Council From: Solid Waste Advisory Committee Initiated by: Lisa Napoli (Dept. of Service Intern) Date: July 13, 1994 Subject: Recommendations for the Ohio Department of Natural Resources' Division of Recycling and Litter Prevention Grant application 1. ISSUE: ODNR's 1995 Recycle, Ohiol Grants are available and application deadlines are near. The SWAC presents their recommendations for the Grant application to Dublin City Council for review. The application process consists of a review by the Solid Waste Authority of Central Ohio the first week in August. From here, those applications meeting SWACO's criteria will be forwarded to ODNR by the August 26th deadline. 2. RECOMMENDATIONS: A. The SWAC recommends that an application be submitted to ODNR for funding to provide waste management services for the small to medium sized businesses in the City of Dublin. Funding a staff person to assist the businesses would be the most effective way to provide the businesses with opportunities for education and assistance to implement recycling initiatives. The budgeting costs, which include the staff person and also any educational materials that may deem necessary, are estimated at $120,000. The City's share of the cost is 20% which totals $24,000. B. The City of Dublin will jointly work with the City of Gahanna to apply for funding to purchase Buy Recycle! products. Specifically, the City desires to pursue a plastic wood product that can be used for signage and is reflective. The estimated cost is $6,080. C. The Solid Waste Authority of Central Ohio is working on an application to fund in-service workshops for Dublin teachers. The proposed workshops will be available for teachers district wide and will provide teacher training to integrate environmental education into the K-12 curriculum plans. This will be at no cost to the City. 3. ASSUMPTIONS: A. The results from surveys given to Dublin small and medium-sized businesses suggest that the interest for recycling efforts is supported. The majority of corporate residents feel there is a desire to get involved in this diversion effort but assistance from the city is necessary. B. Assistance to businesses in the area of Solid Waste Management may assist the economic development plans for the City by providing additional services to existing or new companies. C. Educational efforts for the schools with regards to solid waste issues (including the three R's) will ensure a more intelligent understanding of the solid waste problem on our planet. Hands on experience with educators will provide the students with a concrete grasp on environmental notions. 4. ADDITIONAL FACTS BEARING ON THE ISSUE: A. The City of Dublin's Mission denotes "seeking recognition in the field of local government as being responsive, cooperative, and culturally and environmentally sensitive, while embracing the highest standards of integrity and accountability to those we serve". B. Citizen participation rates for curbside recycling are estimated to be at least 85% weekly. The overall attitude of the community seems to be one of interest and compliance for solid waste activities and initiatives. C. City staff has received several phone calls from various businesses who expressed a desire or concern re: commercial recycling or lack thereof. They were referred to the Authority's "Waste Not" line. D. Dublin's Chamber of Commerce supports efforts to promote educating corporate residents. Margi Amarose, Executive Director of the Chamber, stated that they would be willing to show their support by hosting a "brown bag luncheon" with representatives from the targeted businesses. The recommended programs were presented to SWACO the day after SWAC meeting. SWACO is supportive and enthusiastic about the proposed grant programs. E. There are items to consider in addition to the materials already being accepted for recycling. The Department of Service has containers available that citizens can request for appropriate disposal of sharps. Also, residential paper grade Gunk mail) is an item on the horizon at Rumpke. F. The goals of SWAC are highlighted as follows: F.1. Continue to educate residents regarding the importance of and systems available to divert yard waste and to reduce, reuse and recycle. F.2. Increase the amount of feedback to residents regarding their successes with reduction, reuse, and recycling efforts and provide incentives for these actions. F.3. Create a Dublin Waste Solutions Pool to implement an effective recycling and waste prevention program for the commercial sector. FA. Work with the Solid Waste Authority of Central Ohio and other organizations to assist multi-tenant residential establishments and schools in regards to reducing, reusing and recycling. F.5. Develop a program to publicly acknowledge volunteers and sponsors of reduction, reuse and recycling efforts. F.6. Continually monitor and evaluate the City's solid waste management systems and assess the need for alternative or additional programming. The SWAC shall make recommendations to City Council and staff regarding needed changes in the program. F.7. Assess the fiscal impact of purchasing recycled products. Develop a policy statement to be adopted by the City of Dublin regarding the purchase of products from recycled material. G. A significant change to note with this year's application process is that the IIGrant directs each County Board of Commissioners to coordinate and prioritize county grant activities within the application, encouraging County Commissioners to work with all local communities in their jurisdiction to determine the area's solid waste reduction, recycling and litter prevention programming needsll. (Therefore, the City of Dublin will work with other representatives from Franklin County to come up with some sort of agreement on what requests would be deemed fair from each municipality.) H. Franklin County can receive a maximum of $200,000 in funding. These funds will be allocated to different areas within the county. It is SWACO's duty to submit applications to ODNR that they feel are highest priorities for the county. I. ODNR's Grant application deadline is August 26. SWACO recommends submitting the application to them at the beginning of the month so that this deadline can be met. 5. DISCUSSION: There were five possibilities that were discussed at the July 6th SWAC meeting in regards to grant applications from the City. SWAC has made recommendations that they think are the best possible alternatives at this time. The following is a brief discussion of the possible options that were discussed in the meeting: A. The first alternative is adding items that can be picked up for recycling. Lauren Leshnock, City Contract Manager from Rumpke, informed the City that residential paper grade would probably be the next item that could be added. The application form states that funding is available to expand the service area or add materials collected to existing curbside collection programs. B. The next possible program is providing educational activities for the small and medium businesses. The City's Chamber of Commerce supports this educational effort and would be willing to hold a "brown bag luncheon" once the businesses have been targeted and the plan is in place. In addition, the grant money could be used to fund an additional staff person whose primary duty would be to "reach out" to the businesses and provide the necessary education and training that are required for the program's success. DDNR requires that communities requesting funds to provide for an educational specialist must provide justification of need and include a position description which includes the minimum qualifications needed for the position. C. Funding educational activities in the schools is another alternative for the grant application. It seems feasible that the schools would be interested in integrating solid waste issues into their curriculum of study. For example, second graders have a social studies course that is designed to examine cities and their services. Providing speakers, tours or other tangible experiences would contribute to a better understanding of social studies. A teacher training program and an educational activity are the minimal activities required for funding. Another requisite of the application form states that education activities must encourage student and teacher interest and participation, and provide teachers access to recycling and solid waste management education resource materials. D. Last year, the City received funding for a Buy Recycle! Grant. This money was used to buy merchandise that was made from at least 10% recycled materials. The items purchased include merchandise such as carpeting, park benches, hand towels, office paper, business cards, post-it notes and numerous other items. It seems within reach that the City could receive additional funding for more products. E. Funding for recycling containers at special events is an idea that could be utilized by the City. An example would be purchasing a trailor with separate compartments for the different items to be recycled. This trailor could be easily transferred to different public events such as the "Dublin After Work Metroll to aid in waste reduction on a large scale. 6. CONCLUSIONS: The SWAC discussion from the July 6th meeting (minutes are available upon request) concluded that assistance for the commercial businesses ranked as the highest priority and most likely to be funded in contrast to the other alternatives. Further . . discussion from the meeting suggested an attempt to get the businesses to "pool" together to generate large quantities of recyclables for efficient pick-ups. Allowing the businesses to work together in this way would not only prove efficient for environmental reasons, but, in addition, the businesses will notice a cost savings regarding waste management by taking this route. The purchasing of Buy Recycle! products was ranked as a high priority also. The discussion pertaining to the reflective plastic lumber stemmed from an attempt to come up with an innovative idea for the application. A joint venture with the City of Gahanna will be looked on favorably by OONR. Next, in order of importance, integrating solid waste studies in the school curriculum is something that the SWAC felt could be another project to work on. SWACO's attempt to try to get funding for workshops is an endeavor that SWAC members are able and willing to assist. The options of adding recyclable materials and supplying recycling containers for special events were two notions that the Committee felt could be pursued via the City rather than through OONR. SWACO's focus for recommending programs will be primarily on educational and awareness activities with regards to the scope and impact that these activities will have on the communities.