25-99 Resolution
RECORD OF RESOLUTIONS
Dayton legal Blank Co., Form No, 30045
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A RESOLUTION ADOPTING THE CITY OF DUBLIN'S
GOALS FOR 2000
NOW, THEREFORE, & IT RESOLVED by the Council of the City of
Dublin, State of Ohio, of the elected members concurring:
Section 1: That, as a result of the annual goal setting process, Dublin City
Council hereby adopts the following goals for 2000:
00-1 Address Boundary Issues. This is to be accomplished through a two-part
work-plan as follows:
1. A consultant with expertise in this area will be retained to research
the existing plans of neighboring jurisdictions, define issues to be addressed and
establish an action plan to address these issues. Ultimately, the consultant, in
conjunction with Staff and Council, will develop an overall design concept for
Dublin's future build-out boundaries.
2. Council will identify appropriate contacts in adjacent jurisdictions
and work with these contacts to build working relationships and define common
interests. This will include a collaborative effort to establish inteljurisdictional
strategies for future growth.
00-2 Establish policies to deal with the preservation of green space" open space"
forests and river corridors. The following five tasks are related to this
goal:
1. Establish flood plain legislation mandating setbacks in certain
areas ofthe City, prohibiting fill practices, etc.
2. Establish an "opportunity list" and research strategies and
examples from other communities.
3. Research funding sources to obtain key parcels as they become
available.
4. Identify existing resource materials from past plans and programs.
5. Expedite the natural resource inventory per the Community Plan.
00-3 Set policies to improve the quality of development. The following three
tasks are related to this goal.
1. Continue the process of addressing gaps in the zoning code.
2. Implementkey development strategies from the Southwest Area
Plan throughout the City.
3. Convene Southwest Area Plan policy workshops.
00-4 Establish a required open-space dedication for large-scale commercial
developments. The following four tasks are related to this goal:
1. Document "what made Metro Center exemplary" and determine
how and where else Metro Center design principles should apply.
2. Research how other communities address this issue, including any
associated legal issues.
3. Consider the use of an "incentive approach" to encourage open-
space dedication. Research trade-off options that would enhance the quality of
commercial developments.
4. Research the potential application of these strategies to smaller
sites.
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S:IDA T A ICOUNCILlRESOLUTll2000MEMORES
.
Dublin City Council
2000 Goal Setting Retreat
February 19-20, 1999
Dublin City CounciJ
Mayor Chuck Kranstuber
Vice-Mayor Cathy A. Boring
Robert A. Adamek
Cindy Hide-Pittaluga
Thomas M. McCash
Gregory S. Peterson
John G. Reiner
Facilitated by:
Dale Bertsch
Bums, Bertsch, at Harris, Inc.
Columbus, Ohio
and
James E. Kunde
Coalition to Improve Management in State and Local
Government
University of Texas at Arlington
Table of Contents
Introduction and Agenda 1
Review of 1990-1997 Goals 2
Review of 1998 Goals 3
Review of 1999 Goals 3
Review of Pre-Retreat Interviews 4
Priority Policy Areas for 2000: Hot Zones & Cold Zones 5
Hot Zone Work Plans 8
Other Issues 9
Appendices:
Appendix 1: City of Dublin - Council Goals 1990 - 1997
Appendix 2: 1998-1999 Council Goals - Update
Appendix 3: City Council Pre-Retreat Interview Results
Introduction and Agenda
The Dublin City Council participated in a 2000 Goal Setting Retreat on February
19 and 20, 1999. Dale Bertsch and Jean Griffith of Burns, Bertsch, and Harris,
Inc. and Jim Kunde served as facilitators. The primary purpose of the Retreat
was to establish and prioritize major policy areas that Council wishes to address
in the year 2000 (Hot Zones). A second aim was to identify major policy areas
for Staff focus during 2000 (Cold Zones). The third purpose was to prioritize
sites for City acquisition for public use.
Council has established a very effective process of setting goals one year in
advance of implementation. This allows the goals to be directly incorporated into
the budgeting process. The City has been highly successful in accomplishing the
goals set by Council since this process began nearly a decade ago.
Prior to the Retreat, the facilitators interviewed each Council member to frame
the issues and establish expectations for the session. The session included a
series of facilitated discussions, utilizing the Nominal Group Technique (NGT),
designed to help Council achieve consensus on the 2000 goals.
The Retreat Agenda was as follows:
Friday
I. Review 1990-1997 Goals
II. Review 1998 Goal Update from City Manager
III. Review 1999 Goal Statements and discuss any modifications to or
clarifications
IV. Land Acquisition (executive session)
Saturday
I. Review Pre-Retreat Interview results
II. Priority policy areas for 2000 - Hot Zones/Cold Zones
a. Brainstorm, list and discuss/develop
b. Prioritize/vote
c. Assign dates and responsibilities
1
Review of 1990 - 1997 Goals
Priori to the Retreat, staff compiled a list of the Council Goals for 1990 through
1997. Staff divided the goals into two categories: "Goals Considered Ongoing"
and "Goals Considered Completed or No Longer Ongoing." That list has been
included in this document as Appendix 1. Council reviewed the list to determine
if any of these goals should be modified, consolidated, moved to another
category, or removed from the list entirely, After some discussion, Council made
the following changes:
Removed:
Goal 90-7: To complete the bikeway system within 10 years.
(The 1 O-year timeframe was deemed irrelevant because the bikeway system will
continue to expand as the City develops over the long term.)
Consolidated:
Goals 97-6: Finish bikeway system, and 95-4: Identify priorities and develop a
timeline for major additions to the bikeway system.
(The consolidated goal should read: Continue to allocate funding for completion
of the bikeway system.)
Moved to Goals Considered Completed or No Longer Ongoing:
Goal 92-3: Develop strategies for the management of both wastewater and storm
water and for the development of new water resources.
Goal 93-5: Develop a comprehensive stormwater management program and
policies for the City.
Goal 93-8: Continue to seek innovative uses of the hotel/motel tax and other
funds to support cultural and sports activities that are beneficial for our residents
and that attract visitors to our community.
Goal 90-13: To develop a visitor-friendly City with events and an environment
that will draw visitors by 1992, using a balanced allocation of bed-tax funds.
2
Review of 1998 Goals
Next, City Manager Hansley reviewed the 1998 Council Goals and progress
towards implementation. A complete list of these Goals is included as Appendix
2. This overview provided an opportunity for Council to ask questions and
redirect implementation efforts if deemed necessary. There was some discussion
of goal 98-6: Revision of Zoning Code, which is to be undertaken this year.
Council members expressed concern about the urgency of this item, given the
amount of new development proposals that continue to be submitted. Mr. Helwig
explained that Staff intends to begin the rewrite upon completion of the
Southwest Area Plan, as elements of that plan can be applied citywide. Council
decided that Staff should go ahead and identify the most urgent "quick-fix areas"
of the code that would impact pending developments. These areas will be
identified at the joint Council-Planning and Zoning Commission-Board of Zoning
Appeals meeting on February 24.
Review of 1999 Goals
Council examined the 1999 Goals to identify any needed clarifications or
modifications. A complete list of these Goals is included as Appendix 3. It was
noted that Goal 99-3 (Revision of the Zoning Code) has been carried over from
the 1998 list (98-6), and the redirection of effort to complete that goal applies to
99-3 as well.
Council also reviewed the "Community Plan Implementation Items" progress
report prepared by Staff. A new "high priority" implementation item was added,
to be listed as Item I:
I. Define office density guidelines as articulated in the Community Plan.
3
Review of Pre-Retreat Interviews
The facilitators began the second day of the Retreat by reviewing the Pre-Retreat
Interviews. The complete results are included as Appendix 5. Council had the
opportunity to ask questions and clarify or add to the results. The following items
were discussed:
. Improving quality of residential development/landscaping
One person indicated that improving the quality of residential development is a
timely opportunity for Dublin. He described quality residential development as
diverse in design, and neighborhoods that create a "sense of place." Building on
this discussion, one Council member emphasized the need to enforce the plant
and tree replacement provisions of the Zoning Code. He also called for tighter
review of landscape plans for new developments. Staff explained that the
problem has been a lack of Staff time and resources for enforcement. There is
simply not enough enforcement staff to handle the volume of development that is
occurring. The 2000 budget will provide funding to hire additional staff. Staff is
also working to develop a better system of development review and permitting by
creating a "one-stop" permitting center, obtaining ISO 9001 certification and
implementing a new software tracking system that will link all three Divisions
within the Department of Development.
. Rebating money to residents
One interview respondent suggested rebating some tax dollars to residents as a
symbolic gesture to show that the City manages its funds efficiently. One
Council member suggested that the City might instead better inform its residents
of the benefits they receive from their local tax dollars. Council agreed that this
was a sound idea.
. City/School Collaboration
There was some disagreement among Council and Staff members about the
level of cooperation and collaboration between the City and the Schools. One
Council member suggested a joint meeting between the Council and the School
Board to "get the issues on the table." One item that needs to be discussed is
the land in the southwest quadrant of Dublin that is part of the Hilliard City School
District.
4
Priority Policy Areas for 2000: Hot Zones & Cold Zones
At this point Council turned its attention to setting goals for the year 2000. Goals
are established one year in advance of implementation so they can be
incorporated into the budgeting process. The facilitators used the Hot Zone/Cold
Zone process to develop and classify the goals. "Hot Zones" are policy areas
where Council wishes to take political leadership and initiative in implementation.
"Cold Zones" are other policy areas that need attention and can be directed to
Staff for implementation. The facilitators explained that the most effective City
Councils tackle no more than three major policy areas or "Hot Zones" during one
year. Therefore, the "Hot Zones" should be limited to a few key issues.
The facilitators noted that Council has a pretty clear vision of what it wants Dublin
to be-a "model quality of life community." They instructed Council to think about
"key strategies" that need to be undertaken to help Dublin achieve its vision. A
Nominal Group Technique (NGT) process was used to record the members'
ideas on large sheets. Then Council divided the ideas into Hot and Cold Zones.
A few items were consolidated upon consensus of the majority of Council. Then
Council voted to prioritize the Hot and Cold Zones on the basis of urgency.
Urgency combines importance with opportunity, recognizing that policy issues
need to be addressed as opportunities arise and resources become available.
Separate votes were taken for the Hot and Cold Zones.
Council members received four colored dots for each category:
Red= 4 points
Blue= 3 points
Yellow= 2 points
Green= 1 point
5
The following tables illustrate the Hot Zone and Cold Zone priorities as voted by
Council:
6
3 1,2
0 N/A
7
Hot Zone Work Plans
After the Hot and Cold Zones were prioritized, Council developed work plans for
the top four Hot Zones. The work plans outline specific tasks needed to
accomplish the Hot Zone objectives, as well as assignment of responsibilities for
implementation.
I. Boundary Issues
Protecting Dublin's boundaries is a complex and multi-faceted issue. Council
established a two-part work plan to address this issue with neighboring
jurisdictions. Implementation of Parts 1 and 2 should occur simultaneously.
Part 1:
City Council intends to hire a consultant with expertise in this area. The
consultant will be responsible for researching the existing plans (annexation, etc.)
of neighboring jurisdictions to define issues and establish priorities. They will
develop an inventory map showing the prioritized sites. The consultant will also
provide examples of strategies used by other jurisdictions that might be beneficial
to Dublin. Ultimately, they will develop an overall design concept for Dublin's
future (build-out) boundaries. This design concept will be applied on a "segment-
by-segment" basis as opportunities arise.
Part 2:
Part two is a relationship strategy, Council will identify alliance groups with
common interests, e.g. neighboring townships, and work cooperatively with these
groups and all adjacent municipalities to define common interests and build a
spirit of collaboration. Part of this relationship strategy involves promoting what
Dublin does well and showing how this can be advantageous to neighboring
jurisdictions.
2, Establish policies to deal with the preservation of green space, open
space, forests and river corridors.
Council identified five specific tasks necessary to develop preservation policies
for natural areas:
1. Establish a floodplain legislative packet mandating setbacks along specific
streets, prohibiting fill practices, etc.
2. Establish an "opportunity list," and research strategies and examples from
other communities.
3. Research funding sources to obtain key parcels as they become available.
4. Identify existing resource materials from past plans, programs, etc., e.g.,
maps, GIS, LESA.
5. Expedite the natural resource inventory per the Community Plan.
a
3. Set policies to improve the quality of development
This work plan includes three items that are already occurring or have already
been called for by Council:
1. Continue to address the gaps in the Zoning Code process.
2. Implement key development strategies from the Southwest Area Plan
throughout the City.
3. Convene Southwest Area Plan Policy Workshops. The first Workshop is
scheduled for March 8.
4. Establish a required open-space dedication for large-scale commercial
developments.
Council outlined a four-step process to develop this policy:
1. Document "what made Metro Center" exemplary and determine how and
where else Metro Center design principles should apply.
2. Research how other communities throughout the nation address this issue
(including legal research).
3. Use an "incentives approach" to encourage open-space dedication.
Research "trade-off' options that would enhance the quality of commercial
developments.
4. Research potential application of these strategies to smaller sites-both
regulations and incentives.
Other Issues
Council addressed some additional issues during the retreat. Some of these
issues require further discussion. The following is a summary of these issues.
.:. During the Land Acquisition discussion Council members brought up the idea
of developing a cultural arts center for Dublin. There was some debate about
how such a site might be acquired and funded. Council indicated that they
wished to discuss this item further at a later time.
.:. During the Retreat Council discussed the agenda for the joint
Council/Planning and Zoning Commission/Board of Zoning Appeals meeting
on February 24. This meeting will include an appreciation/recognition dinner
as well as a business meeting. Council agreed to include four issues on the
agenda:
1. Relationships between density and traffic
2. Enforcement of the Sign Code
3. Setbacks
4. Identifying gaps in the Zoning Code
9
Appendix 1
City of Dublin - Council Goals 1990 -1997
Goals Considered On-going (1990-1997)
90-1 To make Dublin business districts and neighborhoods pedestrian-friendly"
90-2 To develop and implement a long-range recreational land acquisition plan.
90-3 To review, update and implement the traffic plan.
90-4 i To develop and implement a master plan to maintain and update road maintenance.
90-5 To maintain and update a five-year capital improvements program, incorporating the
bikeway system and long-range recreational land acquisition plans, as well as other
capital improvements.
90-7 To complete the bikeway system within ten years.
90-10 To make a final determination of City building needs and location, to include a
community center, police station and City Hall.
90-13 To develop a visitor-friendly City with events and an environment which will draw
visitors by 1992, using a balanced allocation of bed tax funds.
90-14 To provide opportunities for positive reinforcement of administrative staff on a periodic
basis.
90-15 To increase effectiveness of Council by providing necessary staff support to the Clerk of
Council.
90-17 To develop a comprehensive staff and Council development program to insure high
quality performance and relationships with the public, emphasizing Dublin's positive
achievements.
90-18 To work with MORPC and other communities to reduce the amount of traffic that flows
through Dublin.
90-19 To enhance relationships with school board, townships, municipalities.
91-1 Land acquisition: Establish a continuing land acquisition program to provide land needed
for public buildings, parkland, rights-of-way, and other City services.
91-2 Water and Sewer: Provide for the long-term water and sewage disposal needs of the City
of Dublin.
91-3 Improve Relationships: Continue to plan and implement programs to more effectively
communicate with builders, developers, realtors and local employers.
91-5 Consolidate Fire Protection and EMS: Plan for and implement the consolidation of fire
protection and emergency medical services for all of Dublin.
91-6 Positive Communication: Plan and implement a program that increases public awareness
of the general high quality oflife in Dublin, Dublin's many amenities, and the high
quality of City services provided to Dublin residents and businesses.
91-8 Preserve and improve Old Dublin, pursuant to the Old Dublin Plan, where feasible, 'and in
cooperation with the area residents and businesses.
92-2 Modify the budgeting process to include performance standards.
92-3 Develop strategies for the management of both wastewater and stormwater and for the
development of new water resources.
92-5 Continue to monitor the need for additional space and facilities to support existing City
programs and operations.
92-11 Develop an Economic Development Plan.
93-1 Plan and budget for obtaining sufficient land for parks and for developing active parks.
93-2 To continue to upgrade the Old Dublin infrastructure with input from the Old Dublin
Association and the residents.
93-3 To identify natural resources in the City and preserve the same for the future by using
public dollars.
93-4 Revise Dublin's subdivision regulations.
93-5 Develop a comprehensive storm water management program and policies for the City.
93-7 Continue to review Dublin's public service delivery systems.
93-8 Continue to seek innovative uses of the hotel/motel tax and other funds to support
cultural and sports activities that are beneficial for our residents and that attract visitors to
our community.
95-1 Continue to acquire land to accomplish community development objectives.
95-2 Accelerate the planning, funding and construction of key traffic capacity improvements.
95-3 Develop and adopt a strategy to assure that the City has sufficient economic resources to
keep tax burden moderate and the quality of services high.
95-4 Identify priorities and develop a timeline for major additions to the bikeway system.
95-5 Develop and adopt a strategy to ensure the preservation of open space, park and historic
resources.
95-9 Evaluate, develop and adopt performance standards for all City services.
97-1 Continue parkland development.
97-2 Continue aggressive funding of traffic infrastructure in the Capital Improvements Budget.
97-3 Revitalizing Old Dublin.
97-4 Town Center.
97-6 Finish bikeway system.
Goals Considered Completed or No Longer On-going (1990-1997)
90-6 To implement the community plan by passing any necessary legislation within the next
year.
90-8 Develop a solid waste management plan.
90-9 To plan and construct a community cultural center for Dublin.
90-11 To plan and implement Bridge Street beautification.
90-12 To obtain community input regarding the Old Dublin Plan and report feasibility to
Council.
90-16 To investigate need for chid care in Dublin and develop a policy for actions City Council
could take to encourage development of and provide opportunities for child care facilities
allowed by the state.
91-4 Capital Improvements Program (CIP): Formulate and formally establish an ongoing five
year Capital Improvements Program.
91-7 Update Community Plan: Initiate a formal update to the City's Comprehensive
Community Plan.
91-9 Public Service: Continue to monitor the potential need for establishing a Department of
Public Service.
91-10 Cable TV: Develop necessary background information for City Council to plan the best
approach to providing high quality cable television service to Dublin residents"
92-1 Review the current goal-setting process, and consider the establishment of a strategic
planning process which would integrate the need to update the Community Plan, the
continuing need to establish city-wide goals and objectives and the development of the
annual operating budget and the preparation of the five-year capital improvements plan,
92-4 Develop a system to monitor infrastructure operations and/or maintenance costs with a
greater emphasis placed on preventative maintenance and the costs of replacement
systems.
92-6 Develop a recognition program for members of boards and commissions.
92-7 Use a formal "Request for Proposal" process in the future to obtain legal services which
are both cost-effective and responsive to the needs of the City.
92-8 Beautify the 1-270 interchanges at S.R. 161 and Sawmill Road, when funds are available.
92-9 Develop options for improving on temporary "sandwich board" signs which are located
in several areas of Dublin.
92-10 Develop a formal donation policy that encourages businesses and residents to donate
appropriate funds or gifts to the City of Dublin.
92-12 Finalize water and sewer negotiations with the City of Columbus.
92-13 Update Community Plan.
92-14 Establish design and construction schedule for Community Recreation Center.
93-6 The employee compensation plan should reflect both private and public markets and
maintain Dublin near the mid-point of the scales in other cities while maintaining the
excellence of our workforce.
93-9 Establish a Dublin Charter Review Commission.
95-6 Construct, equip, staff and program a community recreation center as contemplated by
the Community and by City Council, within the established budget and timeframe.
95-7 Continue to work in cooperation with the City of Columbus to complete construction of
the West Branch Sewer in a timely manner.
95-8 Prepare an update to the 1988 Community Plan.
97-5 Conference Center (need for and feasibility of).
97-7 Municipal Facilities (study of needs).
Appendix 2
CITY OF DUBLIN Memo
Office of the City Manager
To: Members of Dublin City Council
From: Timothy C. Hansley, City Manager
Subject: 1998 and 1999 Goal Update
Date: February 10, 1999
The following is a summary update of all 1998 and 1999 goals adopted by City Council. Attached
to this report, and related to several of the listed goals, is an update of the Community Plan
Implementation Items. These items, including the priority category in which they were placed,
were reviewed and discussed by Council during last year's retreat. If you have any questions
regarding any of these goal updates prior to the goal-setting session, please contact me.
1998 - Council Goals
98-1 Community Plan - Review and adopt the Community Plan and implement appropriate
portions.
The Community Plan was adopted by Council in November, 1997 and implementation is
on-going. Plan components for which implementation has begun are included on the
attached document, "Community Plan Implementation Items", prepared by Lisa Fierce,
Senior Planner.
98-2 Community Facilities - Based on the Geisler Study and the Community Plan, develop a
1998 goal related to Community Facilities.
In 1998, as part of the Community Plan development process, a study was completed of
present and future community facility needs. Based on recommendations included as part
of this study, Staff has begun to address several current and future space needs. Most
recently, an architect was hired to devise plans for a Service Complex expansion and a
short-term (3-5 year) renovation/expansion of City Hall. The Service Complex expansion
is currently "on hold" pending further discussion with Council. Recommendations for
renovations and/or expansion of City Hall will be brought to Council within the next 4-6
weeks. Please refer to the 99-6 Goal update for further details regarding a future site for
City Hall.
98-3 Old Dublin - Modify Goal 97-3 to include a study of the existing structures in Old Dublin
and the development of a "group variance" code.
An Historic District ordinance was drafted by Council Member McCash to address various
code issues in Old Dublin. This will be presented to the Planning and Zoning Commission
once Staffhas had an opportunity to review and revise the ordinance and once the Planning
and Zoning Commission's docket allows for sufficient time for review.
98-4 Recreation Center - Complete the study and design for Phase IT of the Recreation Center,
as well as the financing plan and project timeline.
A Staff working group was formed in early 1998 to select an architect and to carry this
project through the design, bidding and construction phases. Construction of Phase IT began
in the fall, 1998 with a scheduled completion date of November, 1999. The addition will
feature a community hall, blackbox theater, expanded fitness area, senior and teen areas and
several arts and crafts rooms. Total estimated cost ofthe project is $6.4 million.
98-5 Southwest Area Park - Determine a plan for parkland in the Southwest area, including size
and location and the potential for a second pool site.
As part of the Southwest study currently being undertaken, park land options will be
considered. Additionally, this will be included as part of the land acquisition discussion
during Council goal-setting.
98-6 Revision of Zonin~C!lde - As part of the Community Plan implementation, revise the
zoning code to decrease negotiations/variances.
A "high priority" Community Plan implementation item is the complete redraft of the
zoning code and subdivision regulations. This will be undertaken during 1999 and may
incorporate standards established through the Southwest Area Plan update.
1999 - Council Goals
99-1 Implementation of the Community Plan - High priority elements as designated in the
Division of Planning "Dublin Community Plan - Implementation Items" document, that
was presented and reviewed at the 1999 goal setting workshop, shall be emphasized.
Please refer to the attached update of the "Community Plan - Implementation Items" for
details related to the status of each implementation item.
99-2 Southwest Area - An emphasis is to be placed on the Southwest area of the City as the
Community Plan is implemented. This is to include the development of an overlay plan
to be coordinated through the use of a consultant.
In July, 1998, Council established a temporary zoning moratorium in the Southwest area,
allowing time to study the area and develop a comprehensive plan. The consulting firm of
Wallace, Roberts and Todd was then selected to assist Council and Staff with the
development of the plan. Most recently, Council held a workshop in order to give guidance
to the consultant and Staff regarding policy expectations. The next City Council workshop
is scheduled for March 8.
99-3 Revision ofthe Zoning Code - As part ofthe implementation ofthe Community Plan, the
zoning code is to be revised and should include the addition of an appearance code and a
property maintenance code.
As noted in goal update 98-6, the revision of the Zoning Code is a "high priority"
Community Plan implementation item that will be undertaken during 1999 and may
incorporate standards established as part of the Southwest Area Plan. Additionally, a
property maintenance code was adopted by Council in 1998.
99-4 Enhancement of the City's Planning Component - Aware of the current volume and
scope of the work the Division of Planning is faced with on a daily basis and the need to
move forward with the implementation of the Community Plan, a staffing plan for 1999,
enhancing the long-term planning component of the City's Division of Planning, will be
developed.
As part of the 1999 operating budget, the Division of Planning requested and Council
approved the addition of a Planner II position. This position will focus on long-range
planning issues. An Assistant Director of Planning position was also added to aid in
achieving this goal.
99-5 Cmnmnni.4 Partnerships/Site Sharing - An emphasis is to be placed on partnerships with
adjacent jurisdictions, with a focus on the Southwest and Northeast areas ofthe City.
Staffhas initiated conversations with both the City of Columbus and the City of Hilliard
regarding park site sharing in the Southwest and Northeast.
99-6 Future City Hall Site - To be included as part ofthe 1999 Capital Improvements Program
(CIP) budget process, Staff will identify land to be purchased for the future site of City
Hall. Site selection will be consistent with the recommendations included in the
Community Plan.
Land has been identified by Staff for a future City Hall site and two separate architectural
firms have provided conceptual plans for the identified site. Discussion of the site will be
included as part of the land acquisition portion of the goal-setting workshop.
Appendix 3
Appendix 3: City Council Pre-Retreat Interview Results
1. What is going well?
. Economic development (new and expanding), attraction of businesses (4)
. Infrastructure development, roads (3)
. Tax revenues, tax base (diversified) (3)
. City Council itself.. .works well together (3)
. City management.. . professionalism (3)
. Catching up with development, amazing amount of development (2)
. The attention given to the arts program
2. What is not going well?
. Growth is too rapid
. Not being aggressive in preserving open space, agricultural lands (2)
. Relationship with staff (use access, unbalanced...no unified approach) (2)
. Communication, coordination, responsiveness with residents, too much red
tape
. Loss of some key staff
. Community Plan has been "hung up" (2)
. The school system (future), lack of City/School collaboration
. Council needs to be more structured... too much talking
. Tendency to revert back to "snob image' (quality control versus elitism), lack
of affordable housing for young people
. Discussion to decision process often leaves out consideration of alternatives
prior to commitments
3. What timely opportunities do you see for the community?
. Acquisition of green space, park land (2)
. Development of our image (High Tech. Community)
. Connectivity to the arts (as they relate to the image)
. Pro-active long-range planning, anticipating growth
. Need to focus on land acquisition and annexation
. Explore a closer relationship with the School Board, common interests
. Improving quality of residential development
. Take leadership in stopping unneeded tax abatement competition for
businesses
. South-West Area Plan needs attention now in order to get ahead of
development
4. What are the barriers that need to be dealt with to take advantage of
these opportunities?
. There is a finite amount of dollars, financial limitations (2)
. Need more leadership (Council)
. Resistance from developers
. Get away from "We can't do that" attitude.. .don't be afraid to explore new
ideas.. .we used to be viewed as "cutting edge" (2)
. Not articulating the pace for good development
. Ability to weigh the good and the bad.. .and let some things go and take the
heat for letting someone's idea of an opportunity go by
. Adding development burdens
. More bureaucracy may be required to achieve desired development
outcomes
5. What one thing do you see that is in most need of getting done?
. Benchmark other communities that we might wish to emulate
. New Municipal Center
. Implementation of CIP, infrastructure.. .especially roads (2)
. Higher emphasis upon maintenance of what we have
. Finishing the Community plan (the to do list)
. Rewrite the zoning code, make the development process more predictable (2)
. Establish policies to guide staff/set priorities
. Involve citizens (and elected officials) earlier and develop buy-in
. Complete bridge over Rt. 161
6. What one big idea would you like to see discussed?
. Rebate some money to residents
. Technology Center (define, discuss, etc.)
. Evaluate "protect the border" policy, define what it means
. Explore "limits to growth," how much more do we want to grow and expand to
the west? Where do we draw the line (2)
. More interaction with citizens. ..explore "quarterly community round tables or
community forums that have an "open agenda" possibly consisting of
neighborhood, community leaders, etc.
7. Any concerns about the retreat?
. None (2)
. Be sure that park land acquisition priorities are agreed upon (2)
. Talk through "how we do business: smooth out the rough edges
. Talk through policy framework.. .when does a policy expire? There is a sense
of being manipulated by Staff, and the finding of money "for some things" and
"no money for other things"...e.g. the Mt. Auburn Study
. Building a long-term commitment to community...where people want to mow
their lawns
. Really needs to be productive