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20-04 Resolution RECORD OF RESOLUTIONS Dayton Legal Blank. Inc., Form No. 30045 Resolution No. 20-04 Passed ,20_ A RESOLUTION WAIVING COMPETITIVE BIDDING FOR THE PURPOSE OF DEMOLISHING AND DISPOSING OF CERTAIN CITY OWNED PROPERTY WHEREAS, the City of Dublin has acquired certain properties; and WHEREAS, the City of Dublin has determined that these City-owned properties create a public nuisance and/or potential safety concerns; and WHEREAS, the City desires to demolish these properties and conduct certain additional work to ensure these sites are safe and clean; and WHEREAS, the City desires to complete this work in an expeditious manner while complying with all environmental and safety standards/regulations; and WHEREAS, S8.04(C) ofthe Revised Charter of Dublin, Ohio authorizes City Council to waive competitive bidding if Council determines that a waiver ofthe competitive bidding requirement is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED by the Council ofthe City of Dublin, State of Ohio, 1 of the elected members concurring that: Section 1. City Council hereby waives competitive bidding in accordance with S8,04(C) of the Revised Charter of Dublin, Ohio. Section 2. City Council hereby authorizes and directs the City manager to expeditiously demolish the City-owned properties identified in the staff report dated April 13, 2004. Section 3, These properties are to be demolished in accordance with staffs recommendations as presented in the April 13, 2004 staff report. Section 4. The City Manager is hereby authorized to hire the recommended contractor to demolish, remove, dispose of and make secure the properties previously identified. Passed this I ~ day of ApYl . I ,2004 Signed: ~n~~ ATTEST: ~~ @ ~(J~ Clerk of Council I hereby certify that copIes of this Ordinance/Resolution were posted in the City of Dublin in accordance with Section 731.25 of the Ohio Revised Code. Department of Service 6555 Shier Rings Road. Dublin, OH 43016-8716 Phone: 614-410-4750. Fax: 614-923-5529 CITY OF DUBLIN Memo TO: Members of the Dublin City Council FROM: Jane S. Brautigam, City Manage0a-vv-6. 0~ DATE: April 13, 2004 INITIATED BY: Dana L. McDaniel, Deputy City ManagerlDirector of Service Danny Johnson, Director of Streets & Utilities RE: Demolition of City-owned Properties BACKGROUND Per Council's request, staff has obtained information for demolition of several City owned properties. Jenmar Court properties: Currently, 3593 Jenmar Court contains items from the most recent tenant that need to be removed and 3601 Jenmar Court is still occupied. Staff received reports stating that 3571,3581, and 3593 are negative for asbestos. The quote to remove all three homes is $25,500.00. The vendor will remove all five homes at one time for $42,500.00. Neither of these quotes includes the water well abandonment. This is an additional $1,400 per home for this service. These homes cannot be used as training for the Washington Township Fire Department as the homes are located too close to the freeway. "Bait Store" property: The second site for demolition is the Bait Store and home located at 7588 and 7550 Riverside Drive. The removal of these structures is quoted at $25,500.00. These sites have been tested for asbestos and the results were negative. It is necessary that a firm be hired to sample the water in the basement and also have them obtain several soil samples due to the fuel/oil tanks at this site. Staff is not providing estimates at this time for any soil removal that may be required if contaminants are found, however, the initial environmental assessment reported no contaminants. Washington Township Fire Department will consider using the home as a training exercise but not the store structure. This would be a savings of $4,000.00. We will need to invest some funds to lay a temporary gravel drive back to the home so that debris can be removed and trees will need to be trimmed in the general area of the house and drive. Once the thirty-day waiting period expires after closing and all the testing has been conducted we will have to wait approximately two more weeks to get the E.P .A. approval needed to remove the structures. The Division of Building Standards has already prepared the demolition permits and they have been reviewed and signed. The Bait Store parking lot is new and should remain until the final plan for the park area is complete. Removing the parking lot would cost an additional $8,000.00. City Council - 4-19-04 Dana McDaniel Page 2 Summary of Estimated Costs: Location Description of Work Option 1 Option 2 Option 3 Jenmar Court (3571,3581,3593) Remove Homes $25,500 $25,500 $0 Jenmar Court (3571,3581,3593) Water Well Abandonment $4,200 $4,200 $4,200 Jenmar house with asbestos Asbestos removal $1,200 $1,200 $1,200 7588 & 7550 Riverside (Bait Store) Remove store and house $25,500 $25,500 $0 Bait Store & House Bum store/remove house $0 ($4,000) $0 All Jenmar houses, Bait Store & Removal all houses & store $0 $0 $42,500 house at once Bait Store & House Basement water removal, $15,000 $15,000 $15,000 soil samples and testing Bait Store & House Asbestos shingles $2,500 $2,500 $2,500 Bait Store & House UST removal $14,000 $14,000 $14,000 Bait Store & House Gravel (temp access) $4,000 $4,000 $4,000 Bait Store & House Parking lot removal $8,000 $0 $0 TOTAL Estimated Maximum Cost $99,900 $87,900 $83,400 Note: All costs are estimated from various contractors. Costs do not include other unknowns, i.e. contaminated soil, asbestos, etc. Other options may be developed from the lists of costs provided. From a funding standpoint, the costs associated with the Bait Store property will be charged to the Parkland Acquisition Fund. Demolition and clean-up costs are considered part of acquisition. The costs associated with the Jenmar Court properties will be charged to the Emerald Parkway Phase 8 TIF Fund. No additional appropriation will be necessary for the Bait Store clean-up. Existing appropriations are sufficient as these costs were taken into consideration when determining the amount of debt to be issued and the associated appropriation. For the Jenmar Court properties, we will "advance" funds from the Capital Improvements Tax Fund (no appropriation needed) to the Phase 8 TIF Fund and we will appropriate those funds in the TIF Fund. These costs will be reimbursed from service payments received from the revised McKitrick TIF district. RECOMMENDATION Staff recommends Council approve the following in concept: 1. Pursue Option 3. This is the most cost effective method to remove all properties. City Council- 4-19-04 Dana McDaniel Page 3 2. Waive competitive bidding. Staff is comfortable using S.G. Loewendick & Sons, Inc., the same contractor it has used on all previous projects. Costs of removal are consistent with previous removal projects. Staff has great confidence in the methods used by this contractor for the accountability of debris hauling and land filling. Additionally, this contractor has served as a strong liaison to the EP A. 3. Staffwill bring back any necessary appropriation(s) ordinance(s) for Council's review. 4, Implement Option 3 this summer when the ground is most dry. Should you have a ny questions or concerns about the above information please contact Dana McDaniel at 410-4751 or Danny Johnson at 410-4752, Thank you.