54-06 Resolution
RECORD OF RESOLUTIONS
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Resolution No, 54-06
Passed .20_
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A RESOLUTION ACCEPTING THE LOWEST AND
BEST BID FOR THE SERVICE CENTER FUEL
ISLAND REPAIR AND UPGRADE PROJECT AND
AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT FOR SAID SERVICES.
WHEREAS, formal competitive bids have been received for the Service Center Fuel
Island Repair and Upgrade Project: and,
WHEREAS, Council has determined that the base bid submitted by Build-Mor Inc.
for said services in the amount of $178,000.00 constitutes the lowest and best bid;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, 4- of the elected members concurring that:
Section 1. The bid submitted by Build-Mor, Inc. for the above referenced services
in the amount of$178,000.00, is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract with
Build-Mor, Inc. for services as specified above according to the bid documents on file
with the Department of Finance.
Section 3. That this Resolution shall take effect and be in force at the earliest date
permitted by law.
Passed this S--r~ day of ~ ,2006.
~
Mayor - Presiding Officer
ATTEST:
~ ~ ~
Clerk of Council
I hereby certify that copies of this
OrdinanceIResolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code.
Office of the City Manager
5200 Emerald Pkwy. · Dublin, OH 43017
CITY OF DUBLIN Phone: 614-410-4400. Fax: 614-410-4490
Memo
To: Members of Dublin City Council _ __'
From: Jane S. Brautigam, City Manager (J~S. R>1,...(h..I'~"" "..)
Date: May 30, 2006
Initiated By: Ron Burns, Director of Streets & Utilities
Re: Resolution No. 54-06, Service Center Fuel Island Upgrade
Summary
On Friday, May 12, 2006 bids were opened for the Service Center Fuel Station Repair and
Upgrade project. The estimated cost was $200,000.00. The following two bids were received:
. Build-Mor Inc. $178,000.00
. Colvin Gravel Company Inc. $181,950.00
This project consists of removal of the existing fuel islands, fuel dispensers, concrete decking,
and underground piping and replacing these items with new equipment and new concrete work.
The four existing fuel tanks will remain in place and be reused.
The bid of $178,000 will not be the total cost of this project. Additional funds of approximately
$40,000 to $60,000 will be required to test, remove, and dispose of the ground water at this site
and to provide temporary above ground fuel tanks during construction. This work was removed
from the original bid requirements because the risk of placing a fixed dollar amount on this
variable discouraged contractors from bidding. In addition, the contractors would have sub-
contracted this work with profit added.
The agreement between the City of Dublin and Dublin City Schools requires the school system
to pay for 50% of this project cost. The appropriate Dublin City School representatives have
been included in this project and they are well aware of and approve the funds necessary to
complete this project. Dublin City Schools will reimburse the City of Dublin for 50% ofthe total
project cost upon completion of the project.
The City of Dublin's total cost of this project after reimbursement from the school system is
expected to be approximately $120,000.
Recommendation
Staff recommends approval of resolution 54-06, accepting Build-Mor Inc.'s base bid in the
amount of $178,000.00 and authorizing the City Manager to enter into a contract with Build-
Mor, Inc. for this project. Staffhas found Build-Mor Inc.'s references to be satisfactory.