19-06 Resolution
RECORD OF RESOLUTIONS
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Resolution No. 19-06 ,20_
A RESOLUTION WAIVING COMPETITIVE BIDDING
REQUIREMENTS, PURSUANT TO SECTION 8.04
('CONTRACTING PROCEDURES'), PARAGRAPH (C)
("WAIVER OF COMPETITIVE BIDDING") FOR THE 2006
EMERALD FIELDS RESTROOM PROJECT
WHEREAS, Section 8.04(c) of the Revised Dublin Charter authorizes City Council,
by a vote of no less than five (5) members, to waive competitive bidding
requirements if Council determines that it is in the best interest of the City to do so;
and
WHEREAS, a competitive bidding process for the Emerald Fields Restroom
Project was undertaken and the single bid received on January 17, 2006 was
rejected, as the bid exceeded the estimate of $ 213,000 for the project; and
WHEREAS, staff subsequently solicited proposals for the project and received
three proposals, including a proposal from Ultimax, Inc, in the amount of
$231,595,00, which staff believes is fair and reflective of the value of this
construction; and
WHEREAS, Council has determined that it is therefore in the best interest of the
City not to undertake an additional competitive bidding process for the Emerald
Fields Restroom Project.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, -Ii.- of the elected members concurring:
Section 1. That competitive bidding requirements are hereby waived for the
construction of the Emerald Fields Restroom Project.
Section 2. That the City Manager is hereby authorized to enter into an
agreement with Ultimax, Inc. in the amount of $231,595,00 for construction of the
Emerald Fields Restroom Project, including a restroom and associated site
amenities,
Section 3, That this Resolution shall take effect and be in force on the earliest
date permitted by law. 4
Passed this C dayo ,2006.
~~
Mayor - Presiding Offi er:
ATTEST:
~(!-~
Clerk of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the
City of Dublin in accordance with Section
731.25 of the Ohio Revised Code,
Parks & Open Space
6555 Shier Rings Road, Dublin, Ohio 43016-8716
Phone: 614-410-4700 * Fax: 614-761-6512 Memo
CITY OF DUBUN
TO: Members of the Dublin City Council
FROM: Jane S. Brautigam, City Manag~6 .~0~~
DATE: March 2, 2006
INITIATED BY: Fred Hahn, Director of Parks & Open Space
RE: Resolution No. 19-06, Waiving Competitive Bidding for the Emerald Fields
Restroom Project (Northeast Park Restroom)
Summary
On Tuesday, January 17, 2006 bids were opened for a restroom to be constructed in Emerald
Fields. One bid was received from U1timax, Inc, in the amount of $380,790. The estimate for
this project was $213,000. This bid was rejected. Staff believed the estimate was in line with
the market value of the project and contacted several construction companies including
Ultimax, Inc. requesting proposals on the project without any changes to the plans,
Three (3) proposals were received.
Base Bid
1) Nadalin Company Inc. $289,000
2) Concept Builders Inc.. $296,882
3) Ultimax, Inc. $231,595
These prices reflect a substantial reduction in the original bid price with Ultimax Inc. being the
lowest. Staffbelieves Ultimax's proposal is fair and reflective ofthe value of this construction.
The funds for this project were anticipated in the 2006 Capital Improvement Program in the
amount of $280,000, of which $40,000 will be needed for the sewer and water tap fees
associated with this project.
This project consists of construction of a restroom and associated site amenities. Complete
construction details are available for review in the Council Planning room,
Recommendation
Staff is recommending waiving of formal competitive bidding and awarding contract for the
Northeast Restroom Project to Ultimax, Inc. in the amount of$231,595. This is based upon the
project being initially advertised with only one bid received and due to this bid being higher
than the budget and market value. Proposal subsequently received from Ultimax, Inc. was in
line with the budget and reflective of market value. Staffhas completed references on Ultimax,
Inc. and found their references to be satisfactory.
Dublin City Council has the right to waive competitive bidding by a vote of no less than five
members if it is determined that by doing so it is in the best interest of the City.