15-06 Resolution
RECORD OF RESOLUTIONS
Dayt?n Legal B_lan_k,__ln~~_J-?rm No. 30045_
15-06
Resolution No. Passed .20~
A RESOLUTION ACCEPTING THE LOWEST AND
BEST BID FOR THE GLACIER RIDGE BOULEVARD
AND HYLAND CROY ROUNDABOUT PROJECT
AND APPROPRIATING FUNDS THEREFOR
WHEREAS, formal advertising and competitive bidding procedures have been conducted,
--.. .~ pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the Dublin Code, for the
Glacier Ridge Boulevard and Hyland Croy Roundabout Project; and
WHEREAS, Council has determined that there may be a legitimate need to declare the
relocation of the utilities in connection with the above-referenced project as a "single
source" procurement, for reason that the company owning the utilities in question has the
exclusive rights to relocate such utilities; and
WHEREAS, Council has determined that the bid submitted by Performance Site
Management constitutes the lowest and best bid, as set forth in Exhibit "A", Bid Opening
Results; and
WHEREAS, it is necessary to amend the annual appropriations to provide adequate
funding authorization for the project.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, ~ of the elected members concurring:
Section 1. That the bid submitted by Performance Site Management, Inc. in the amount of
$1,068,449.80 is hereby accepted.
,.
Section 2. That the City Manager is hereby authorized to enter into contracts with
Performance Site Management for performance and completion of the Glacier Ridge
Boulevard and Hyland Croy Roundabout Project pursuant to the Advertisement, Proposal
and Contract documents for said project on file in the office of the City Engineer.
Section 3. That there be appropriated from the unappropriated balance in the Tartan West
TIF Fund the amount of $283,000 to account 443-0314-780-2561 for the water system
improvements included in the project.
Section 4. That there be $283,000 advanced from the Water Fund to the Tartan West TIF
Fund to fund the water system improvements included in the project. The advance will be
repaid from future service payments that will be generated from the Tartan West TIF
district and contributions from the Dublin City School District and the developer of the
proposed Bantry Green subdivision.
I Section 5. That this Resolution shall take effect and be in force on the earliest date
permitted by law.
Passed this tJ 'th day of r::eh yu....a.ry ,2006.
.
Attest:
~ (!~
Clerk of Council
Office of the City Manager
5200 Emerald Parkway · Dublin, OR 43017
CITY OF DUBLIN. Phone: 614-410-4400 · Fax: 614-410-4490
Memo
To: Members of City Council
From: Jane S. Brautigam, City Manage~~ 6. ~
Date: February 1,2006
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Kenneth B. Richardson, P.E. Asst. Director of Engineering - Design
Timothy E. Huffman, P .E., Civil Engineer
Re: Resolution 15-06 - Glacier Ridge Boulevard & Hyland Croy Roundabout Bid Acceptance
Summary
On January 18, 2006 ten (10) bids were received, publicly opened and read for the Glacier Ridge
Boulevard and Hyland Croy Roundabout project. Attached is a summary ofthe bids received, The
Engineer's estimate for this project was $1,250,000. Performance Site Management submitted the lowest
and best bid of$I,068,449.80. A reduced set of construction plans for the project has been placed in the
Council planning room for your reference and review.
Through a partnership with Dublin City Schools, the City of Dublin is constructing the offsite water and
sanitary sewer utilities to serve the Glacier Ridge Elementary School currently under construction. These
utilities will serve the elementary school and also provide future water and sanitary sewer extensions to
the proposed Bantry Greene subdivision.
The Glacier Ridge Boulevard and Hyland Croy Roundabout project includes the water main extension
from McKitrick Road to the Glacier Ridge Elementary School and to the water tower currently under
construction. The initial funding for the water main construction will be provided by an advance from the
Water Fund. The advance will be repaid in part from service payments from the Tartan West TIF district
and contributions from Dublin City Schools and the Bantry Green development of Tartan West Tax
Increment Financing Agreement.
The Roundabout will provide a safe entrance to the Bantry Greene subdivision and the Glacier Ridge
Elementary School from Hyland Croy Road. There will also be cost-sharing with the Dublin City
Schools and the developer for these roadway improvements.
At the December 12, 2005 City Council meeting the bid acceptance for the Glacier Ridge Elementary
School Off site Sanitary Sewer project was approved. Construction of this project has started.
Performance Site Management constructed the Rings Road CIP project from 1-270 to Frantz Road six
years ago. Staffhas thoroughly reviewed the Performance Site Management bid and finds no reason
not to accept their bid. Should City Council approve Performance Site Management's bid, work is
scheduled to begin mid-February and be completed by June 30, 2006.
Memorandum to Members of City Council
February 1,2006
Page 2
Recommendation
Staff recommends approval of Res. 15-06 to accept the bid ofPerfonnance Site Management for the
Glacier Ridge Boulevard & Hyland Croy Roundabout Project and to authorize the City Manager to
enter into a contract for said services.
Glacier Ridge Boulevard & Hyland-Croy Road Roundabout
Bids Opened: Wednesday, January 18, 2006 Engineer's Estimate: $1,250,000.00
Bidders Bid as Read Bid as Read Over or Under Corrected Bid ?
Engineer's Estimate
Performance Site Management $1,068,449.80 ! -14.5%
Underground Utilities, Inc $1,176,494.90 -5.9%
Doubte Z Construction Co. $1,179,888.25 -5.6%
Strawser Paving $1,188,510.95 -4.9%
Trucco Construction Company $1,188,638.27 -4.9% $1,188,539.27
R. B. Jergens $1,190,233.60 -4.8%
:
i
Nickolas Savko and Sons i $1,207,314.15 -3.4%
I
I
!
Complete General Construction $1,269,011.00 1.5%
Columbus Asphalt Paving Company ! $1,278,753.25 2.3% $1,278,953.25
George J. Igel & Company $1,311,274.00 4.9% $1,282,552.00
Number of Bidders: 10
f' City of Dublin ~- Division of Engineering
Printed 1/18/2006 5800 Shier-Rings Road Dublin OH 43016
Bid Opening Results 05-006L,CIP .. Page 1 of 1 Phone (614) 410-4600 Fax (614) 761-6506
crtY OF DlJBl:.I'\.