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Ordinance 40-10RECORD OF ORDINANCES 40 -10 Ordinance No. Parsed 20 AN ORDINANCE ADOPTING THE ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31, 2011 AND DECLARING AN EMERGENCY WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager to prepare and submit the annual budget to City Council; and WHEREAS, City Council has received and reviewed the annual budget for 2011; and WHEREAS, the Administration has incorporated in the attached 2011 Operating Budget modifications as requested by City Council as a result of the budget review workshops. NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin, State of Ohio, 7 the elected members concurring, that: Section 1 . The 2011 Annual Operating Budget attached as an Exhibit be, and hereby is, approved. Section 2 . That this ordinance is declared to be an emergency necessary to protect the health, safety and welfare of the residents of the City, and for the further reason that the annual operating budget must be in effect by January 1, 2011. Passed this (> Lyt day of 1 2010. i ATTEST: Clerk of Council CITY OF DUBLIN_ Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614 - 410 -4400 • Fax: 614 -410 -4490 To: Members of Dublin City Council From: Marsha Grigsby, Interim City Manager Date: December 2, 2010 Initiated By: Bryan Thurman, Deputy Director of Finance Melody Kennedy, Financial Analyst Re: Ordinance No. 40 -10 -2011 Operating Budget Follow -Up to the November 17, 2010 Budget Workshop Memo Summary Ordinance No. 40 -10 authorizes the adoption of the 2011 Operating Budget. City Council reviewed the Administration's proposed budget at workshops that were held on November 8 and November 17. The follow -up memo from the November 8 workshop is also attached for reference. Line item adjustments and any typographical errors from both the November 8 budget workshop and the November 17 workshop have been corrected and incorporated into the 2011 Operating Budget document. Following is a recap of pending items and related information from the budget workshop held with City Council on November 17. Follow -up Items from November 17. Economic Development City Council has emphasized the importance of the City's economic development program. One of Council's goals for 2011 is that City Council members will be involved, when appropriate, in attraction, expansion and retention activities in the area of economic development. The City's ability to attract and retain the right mix of businesses is key in the upcoming years. To energize this area and assist with completing the many functions of this work unit, City Council approved a new position to be added for an Economic Development Manager as well as an additional Economic Development Administrator position included in the Administration's proposed budget. These positions are funded and added to the budget for 2011. The following funding has been added to the economic development budget: Salaries/Wages $ 90,000 Benefits S 31,770 Conference /Mileage S 2.000 Increase 5123,770 Memo re. 2011 Operating Budget Follow -up December 2, 2010 Page 2 of 7 Reference was made to the "Overview of Columbus 2020" presentation made on November 15, 2010 by Kenny McDonald, Senior Vice President and Chief Economic Officer of the Columbus Partnership. The presentation listed Columbus, Ohio as spending $1.44 per capita for investment in economic development. City Council members asked for a relative comparison (apples -to- apples) for Dublin's per capita investment in economic development spending. Staff contacted the Columbus 2020 consultant and inquired as to what components were included in the formula. The following response was received: "The usual initiatives are included (R &E, Marketing, Advertising, personnel, overhead & new business recruitment) - some programs include a broader menu of programming -- say workforce development, business start-up, incubators. We are not aware of any incentive funding in any of these budgets - often those are off line funds if they have them at all. What are not included are the individual County & Municipal economic development/planning /administrative department expenditures." The analysis completed by staff for the City of Dublin's per capita investment in economic development was broken down into three areas and based on comparison of the 2010 approved budget and the 2011 proposed budget. The components are: budget, expenditures deducted from the budget, and the resulting cost per capita. Budget: This reflects the budgeted expenditures for the work unit. Economic Development Budget 2010 Approved 2011 Proposed Budget Budget TOTAL $4,521,320 $4,770,680 Deductions: This shows the expenditures removed from the overall budget. These include items not directly related to economic development (i.e. the portion of the Deputy City Manager /Director of Economic Development's salary allocated to other City functions, wireless consultant fees, WiFi agreements and right -of -way acquisition, maintenance of DubLink and fiber repairs) and economic development incentives. Benefits are also deducted because they are not included in the Columbus 2020 analysis and because benefits are not apples -to- apples. Deductions 2010 2011 126' 194 Memo re. 2011 Operating Budget Follow -up December 2, 2010 Page 3 of 7 Cost per capita: This shows the cost per capita invested in economic development for residents (41,000) and for businesses (65,000). Comparison in relation to business population may be more appropriate, however both are provided below. Per Capita Cost Resident population Business population Total 2010 2011 41,000 (1) $15 $25 65,000 S10 $16 106,000 $6 S10 (1) — MORPCs 2011 estimate is 41,325. Aside from the per capita cost of investing in economic development, another measurement lies in relating the City s income tax revenues to the investment in economic development. The figures below show the budgeted cost of the City's economic development investment for 2010 and 2011 in relation to the estimated 2010 income tax revenue and the projected 2011 income tax revenue. Economic Development Costs as a Percentage of Revenue — Income Tax Revenue Expenditures: Economic Development Budget As a % of Revenue Engineering 2010 2011 Estimated Proiected $67,884,800 $65,907,594 $3,891,126 $3,743.780 5.73% 5.68% City Council requested an update on the Dublin Road/Glick Road intersection improvements project. Currently, the design work has been suspended pending ODOT review and input. Paul Hammersmith, Director of Engineering is working with ODOT, and will have a status update for City Council in January 2011. Memo re. 2011 Operating Budget Follow -up December 2, 2010 Page 4 of 7 The issue of trash and debris along the edge of the SR161 /US 33 bridge deck and the deterioration of the railing on the bridge deck was discussed. Paul Hammersmith and Ron Bums, Director of Street & Utilities are working together to obtain clarification from ODOT regarding resolution of these issues. ODOT is scheduling deck repairs for this site and Paul is hopeful that these issues can be resolved when the deck repairs are completed. Also, staff will monitor the area for cleaning needs above what ODOT schedules. Streets & Utilities The City's leaf collection service was discussed. Holidays and inclement weather during the leaf collection period ultimately results in the leaf collection program being delayed one to two weeks. City Council requested staff review and evaluate the process used in 2010. Staff recommends maintaining the same number of collection pickups as advertised in 2010. Staff also recommends additional overtime during leaf season with a commitment to make as many passes in each zone per week as possible (which should minimize the time leaves are left lying prior to the next pickup). If residents put their leaves out late, there is still a chance they can/will be picked up, though the City will continue to emphasize having leaves out on time. Two more leaf trailers will be added next year and it is believed this will increase efficiency. Staff remains committed to adapting operations as needed, and that these changes should improve the leaf collection program. City Council asked about the status of the mosquito Request for Proposal (RFP) the City maintains with the Franklin County Board of Health (FCBH). The FCBH reported to the City on November 23, 2010 that after some difficult delays this summer because of re- bidding the mosquito contract, the new RFP is expected to be released very soon. The new contract will be in place for the 2011 mosquito season. The RFP asks bidders to provide a specific cost for each jurisdiction served based on service received, not on a per capita cost as has been done in the past. The goal is that each jurisdiction will have a total cost for services over the next three years to include: larvae /pupae control and treatment, storm drain/catch basin treatment and efficacy, gravid traps, RAMP testing, spraying, barrier treatments and complaint investigations. Once the proposals are received, the FCBH will evaluate them and select a vendor. At that time, a meeting with all participating jurisdictions will be scheduled to review vendor costs and discuss issues to bring up in contract negotiations. This meeting is expected to occur in early January 2011. Most importantly, the FCBH asked that each jurisdiction budget a worst case scenario for the mosquito program in 2011 at 5.85 to 51.00 per capita. For 2011, the City has budgeted $43,000 in line item account 2349 (Tab 2, page 153 in the budget book) which should be sufficient. Memo re. 2011 Operating Budget Follow -up December 2, 2010 Page 5 of 7 City Council Regarding line item account 2240 (Tab 1, page 50 in the budget book), City Council asked for details about the amount included for sponsorship of the annual benefit concert for Nationwide Children's Hospital. For the 2011 Memorial Tournament Benefit Concert, the organizers presented the City with a proposal and request of $10,000. In prior years, City Council had also approved providing City services at no cost to the event that was held in Dublin. The Memorial Tournament requested the donation of $7,500 plus the cash value of the City services provided in past years of $2,500 for a total of $10,000. $7,500 is included in the line item budget account for 2011 as it had been the previous year. The proposal is attached as Attachment A. As requested, an additional update will be provided to City Council prior to the disbursement of funds. City Manager's Office City Council members asked for an explanation regarding the increase in the Dublin Counseling Center's request in line item account 2821 for grants /community organizations and requested a copy of the proposal. The 2821 account includes $125,000, which results in an allocation of $3.05 per resident (based on 41,000 residents). The additional funding will be used for the creation of the new "Veterans Outreach Program" as well as to augment the ongoing outpatient treatment services and community based programming targeting the emotional wellness of the community's residents. The proposal is attached to this memo as Attachment B. One of the line items highlighted in the City Manager's miscellaneous accounts (Tab 1, page 58 in the budget book) is the new "Beautify Your Neighborhood" grant program established for 2011. $15,000 is included in account 2821 for grants /community organizations to assist in funding the first round of grants. Several suggestions about the program were made by City Council members. Civic Association Professional Directory The Office of the City Manager staff will contact the Muirfield Association regarding their professional directory that was mentioned by members of City Council during the Budget Workshop. Staff will gather information on how that directory was developed and how it is maintained and will also discuss the possibility of the Muirfield Association giving a presentation on the development of the directory at the Spring Homeowners Association meeting. Before & After Grant Project Photos City Council members suggested that staff take "before and after" photos of approved "Beautify Your Neighborhood" grant projects to display at a future Homeowners Association meeting. Staff will do this for all approved projects. Memo re. 2011 Operating Budget Follow -up December 2, 2010 Page 6 of 7 Information about the grant program is included on the City's website at: http: / /www.dublin.oh.us/ community/associations /index.php. Community Relations Council members asked if they will receive periodic updates during the branding optimization process. As discussed, line item account 2812 includes 850,000 for the City's branding optimization plan. Staff will prepare monthly updates to be shared with council members. Updates /status reports are likely to begin approximately 60 days after the selection of the agency. In addition, staff will prepare a report for Council that will identify the goals; this may help clarify the difference between a "rebrand" and "branding optimization." Regarding line item account 2812, the question was asked of why the Tree Lighting Ceremony was included in the Community Relations budget instead of the Events Administration budget. The Tree Lighting Ceremony is viewed as a ceremonial activity designed to kick off the holidays. Several years ago, City Council and City Administration collectively decided to discontinue the Holly Days Event in Dublin as a cost and resource saving measure, and instead to provide Historic Dublin businesses and volunteers the opportunity to work together to present a weekend of activities in the Historic District. As a ceremonial event, the costs are budgeted in the Community Relations budget instead of the Events Administration budget. Council members asked about the operational costs of the separation of Community Relations and Events Administration that occurred in November 2009 and any impact it will have on the 2011 budget. As City Council is aware, legislation amending the City's organizational structure was approved in Ordinance 63 -09 in late 2009. The restructuring, in part, included the separation of the Community Relations function and the Special Events function from one combined operating unit into two separate operating units. The number of full -time staffing has remained the same. There are a total of 12 full -time positions. The 2011 proposed budget for both Work Units is less than the 2009 budget, and once 2011 is adjusted for the $100,000 (the 850,000 budget for economic development marketing and 850,000 for branding optimization), the increase compared to the 2010 budget is slightly less than 2 %. Memo re. 2011 Operating Budget Follow -up December 2, 2010 Page 7 of 7 2009 Budget Events Administration $2,506,117 Community Relations (CR) / Communications $1,237,895 Total CR & Events $3,744,012 Hotel/Motel Tax 2010 2010 Original Revised 2011 Budget Budget Budget $2,247,290 S2,264,130 $2,299,020 $1,197,950 $1,249.423 51,313,960 $3,445,240 $3,513,553 $3,612,980 City Council asked staff to provide an update on the Bicentennial Art Project, and provide information regarding any modifications that have been made to the design. Staff has provided a status update memo and a diagram of the design. See Attachments C and D. It was requested that City Council be provided updates on the status of hotel/motel tax collections during 2011. Staff will provide quarterly financial update reports to City Council regarding the status of hotel /motel tax collections during the year. Recommendation Staff recommends adoption of Ordinance 40 -10 by emergency on December 6, 2010 in order for the budget to be effective on January 1, 2011. the Memorial 0Tournament PRESENTED BY Nationwide Insurance 2011 Memorial Tournament Charity Benefit Concert Beneficiary: Philanthropic focus is an integral part of the Memorial Tournament's mission. The Tournament's objectives are reflected in several initiatives in support of the Memorial Tournament Neonatal Intensive Care Unit at Nationwide Children's Hospital including the annual benefit concert. Financial Success: Over $255,000 has been raised in the four years since the concert's inception including a 30% increase in dollars generated between 2009 and 2010. Tentative Benefit Concert Date: Friday, May 20, 2011 Tentative Benefit Concert Location: Lifestyle Communities Pavilion Music Group: National acts currently in review Partnership Opportunity: Presenting Sponsor - Inclusion in name of event as presenter on all marketing collateral and media - "An Evening with (Band) presented by City of Dublin ". Examples include but are not limited to: invitations, email marketing campaigns, local print advertising, radio, concert website page and event tickets. VIP admission for eight City of Dublin guests to host business and community leaders. • Access into designated VIP area • Reserved seating • Catered food and beverage all inclusive - Four VIP parking passes Meet and greet opportunity with the headlining band. Logo inclusion on signage throughout the event. Examples include but are not limited to: main sponsor board, rotating logo on video board, and signage specifically reserved for featured sponsors. - Opportunity to include logo and message in concert program. - Opportunity to discuss further activation interests and ideas. Cash Investment: $10,000 ATTACHMENT E Dublin Counseling Center Funding Request Dublin City Council 2010 -2011 Ory,anization Overview: The Dublin Counseling Center is a non - profit, community -based outpatient behavioral health care center that has been providing therapeutic services to Dublin residents for more than 30 years. The Dublin Counseling Center is certified by both the Ohio Department of Mental Health (ODMH) and the Ohio Department of Alcohol and Drug Addiction Services (ODADAS) to provide mental health and alcohol and other drug treatment and intervention services. The Center is also accredited by the Council on Accreditation of Rehabilitation Facilities (CARF). Our Center was founded by a small group of local residents in 1978 that identified the need for a community - mental health center for Dublin residents in need of specialized interventions and support. The Counseling Center has been extremely fortunate to receive funding from the Dublin City Council for a number of years. This recognition by a local government that the mental health and emotional wellness of its residents is an important aspect of productivity and quality of life is both progressive in its approach as well as refreshing. Children, adolescents, adults, older adults and families receive our services in a variety of settings, including, but not limited to, our main outpatient center, school settings, homes, community -based locations, Dublin Methodist Hospital Emergency Department as well as satellite office sites at partner agencies. Our services include outpatient therapy, community outreach, school -based programming, an OMVI Driver Intervention program and crisis mental health assessment services in the Dublin Methodist Hospital Emergency Department. We also have special groups focusing on anger management, women's empowerment, substance abuse, reducing high risk choices in youth, grief and loss issues, and other topics as the need arises in the community. In 2009, Dublin Counseling Center implemented the Red Flags Depression Screening Curriculum in all four Dublin City middle schools which helped staff, parents, peers, and teachers identify children who are at risk for depression and suicide. Our free community based support groups include "At a Loss ", which is a special support group for parents who have been pre- deceased by a child, a Cancer Support Group, held at the Dublin Recreation Center for city employees that are cancer survivors as well as their families and "Families in Touch ", which targets family members of seriously mentally ill loved ones. We are currently partnering with the Dublin Division of Police on an adolescent diversion program targeting teens that have been involved in crimes involving poor choices. We provide free presentations upon request to Dublin -based community groups who request specialized training on mental health and substance abuse issues. We have partnered with the City of Dublin on many initiatives throughout the years, most recently parmering with the Recreation Center to offer a support group for Dublin residents who have lost their jobs. We have also discussed providing specialized seminars for City of Dublin personnel focused on issues of emotional wellness (e.g., stress management, grief and loss, anger management). We provide ongoing support to the Dublin City Schools' 2 staff and student body and have been called upon in times of crisis, most recently after the untimely deaths of two students and the Principal at Dublin Scioto High School. Dublin Counseling Center tries to remain vigilant to the psychological needs of our community. This awareness of emerging community needs has prompted the development of a new program described in this proposal. The program would provide community -based outreach and support services on behalf of Dublin residents who are veterans and their families. We are in the process of consulting with many members of our community who have served in the armed forces in an effort to develop the most helpful and effective program ideas. We have also met with representatives from OhioCares and Military OneSource, the entities responsible for coordinating behavioral health care services on behalf of service men and women and their families. These meetings have been invaluable in helping us assess the needs and the direction we need take. The programming would be provided on behalf of Dublin -area veterans and active duty service men and women and their immediate and extended families. The Department of Defense Data Center reports that there are 48,201 active duty personnel in all of the branches of service in the State of Ohio. Many of those individuals are clustered in the Central Ohio region. We have requested Dublin and Washington Township specific data from the Department of Defense which is being processed. More local families are in need of these services as a result of the unprecedented reliance on the National Guard and reservists in responding to the most recent conflicts around the world. This reliance has created new challenges for individuals serving in the United States military as well as their families and employers back home. Depression, suicide rates, financial stressors and overall stress and anxiety are all issues that have become problematic for these individuals and their families. Our community is in a unique position to reach out to these individuals in a thoughtful, meaningful manner. We plan to hire an Outreach Therapist/Coordinator who will provide services in a variety of environments. The prime objective would be to alleviate any inconvenience for the family members; therefore services would be offered in their homes, community settings or at our main outpatient clinic located a 299 Cramer Creek Court. Our goal would be to avoid duplication of any services that are currently available to families through the Veterans Administration or the Family Readiness and Service Member Support Programs. In light of the fact that there are additional deployments pending in the State of Ohio and that the expected needs will be growing for area residents, we have taken the following steps as an agency to respond: Increased the number of clinicians who are on the TRICARE and Ceridian Insurance panels. These are the behavioral health carve out program that the military has in place for its members and their families. Scheduled training for all clinical and outreach staff on specialized therapeutic interventions that are considered effective with military personnel and their families. The Center for Deployment Psychology offers free on -line training for civilian providers. Current Financial Overvie-tv: The recent economic crisis has impacted many members of our community and therefore caused an increase in the number of residents who seek our services. Human Service agencies like Dublin Counseling Center are seeing the emotional impact the struggling economy has had on the individuals and families that seek our care. This past year, the Counseling Center lost over $221,811 in revenue as a result of state budget reductions. Dublin Counseling Center served a total of 2,500 individuals in 2009. This number does not include presentations or special groups that we have conducted. Our current annual allocation from the City of Dublin of $50,000 provides approximately $1.21 per resident. We estimate that we provided a total of approximately $450,000 worth of services on behalf of Dublin residents in 2009. We can provide this level of service on behalf of our residents because we actively utilize other sources of revenue to augment the City of Dublin allocation and are constantly vigilant about tapping alternative funding sources. Additionally, the agency maintains very low overhead through strict and efficient business practices. We aggressively seek out ways to supplement our budget utilizing other funding sources. Dublin Counseling Center currently receives funding from the Franklin County Alcohol, Drug and Mental Health (ADAMH) Board, the Ohio Department of Mental Health, private insurance companies, the Columbus Foundation, Washington Township Trustees and the Central Ohio Primary Care Physicians Foundation. Dublin Counseling Center has special contracts with Dublin Methodist Hospital /OhioHealth, Permanent Family Solutions Network, the Breathing Association's HEAP Program and Dublin City Schools. Approximately 19% of our revenue comes from private insurance, 40% from Medicaid and 40% from state and local funds. We are constantly researching new and enhanced revenue streams to support those in need and to meet the current as well as the expected demand for our services. We have multiple grant applications currently pending with federal, state and local funding bodies. 2009 -2010 Expense Reduction Measures: In response to the budget reductions the Center sustained in the past 12 months, the Dublin Counseling Center Board of Trustees and Executive Director instituted the following measures: r Dublin Counseling Center staff will not receive performance raises or percentage pay increases in calendar year 2010. V The DCC Board enacted a "Benefits Restructuring Plan" which focuses on rewarding excellence, quality and productivity. As a result, many benefits were reduced, but some can be earned back if a staff person meets the expected performance thresholds. Estimated annual cost savings resulting from the restructured changes is approximately $85,022. e Three administrative positions were combined into one position, saving the agency approximately $6,800 per month. This necessitated a lay off of one administrative staff person. These measures have been painful, but necessary in light of the recent financial crisis. We believe that it is imperative that we are good stewards of the public dollars that we receive. The primary objective with these cost - saving measures was to ensure that services to persons in need would be impacted as minimally as possible, if at all. Organizational Capacitv: As we stated in the first paragraph, Dublin Counseling Center has been in existence for more than thirty years and is certified by two state departments and accredited by CARR The Franklin County ADAMH Board's performance dashboard indicates that Dublin Counseling Center's overall financial indicator composite score was 3.29 in 2009 compared to the system average of 2.91. Our composite performance score in 2008 was 3.26 and the system average was 3.01. Our client outcomes in all population categories are historically either a "4" or "5" with "5" being the highest score. Our client satisfaction scores are historically higher than the system and improved between 2008 and 2009. We have a strong history of providing high quality care on behalf of our clientele who come to us from Dublin and Central Ohio. We are in good standing with all of our funders which include local support from the Washington Township Trustees, the Columbus Foundation, the Franklin County ADAMH Board, and the Central Ohio Primary Health Care Physician's Foundation. 2010 -2011 Funding Request to Dublin City Council: We are respectfully requesting that the City of Dublin consider an increase to our allocation during the 2010 -2011 budgeting cycle. We are confident that we have demonstrated our commitment to managing our finances in a responsible manner and have made every effort to seek out ways in which we can increase our revenue while simultaneously reducing our expenses. We are requesting that the City of Dublin allocate an additional $75 per year to the Center, bringing the total annual allocation to $125,000. This will increase the per resident allocation from $1.21 to $3.05, a variance of $1.84 per resident. The additional funding would be utilized for the creation of the new "Veterans Outreach Program" as well as to augment the ongoing outpatient treatment services and community based programming targeting the emotional wellness of our community's residents. We greatly appreciate your consideration of our request. I can be reached at 889 -5722, ext. 232 or on my cell phone at 571 -5610 if you have any questions regarding the contents of this proposal. Respectfully submitted by Julie Erwin Rinaldi, Executive Director of Dublin Counseling Center ATTACHMENT C 7 Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 CITY OF DUBLIN_ Phone: 614 - 410 -4400 • Fax: 614- 410 -4490 Memo To: Marsha Grigsby, City Manager From: Sara Ott, Sr. Project Manager Date: November 30, 2010 Re: Bicentennial Public Art Project Summary At the November 17, 2010, Operating Budget Workshop, members of City Council requested an update on the Bicentennial Public Art Project. In May 2010, several community members participated in a design input session with artist Brower Hatcher. Over the summer, Mr. Hatcher revised several elements of the project based upon community and staff input. Revised wireframe drawings and a new site plan were submitted to City staff in October 2010. The drawings and site plan are available to the public on the City's website and are also attached to this memo. (Please note the colors on the drawings are not representative of the final color palette. The colors are meant to aid in the review of the proposed structural design at this time.) The revised elements of the project include: • widening the footprint of the artwork to accommodate ADA accessibility as required by staff, • reducing the roof pitch and project height as requested by residents, • replacing the stone chimney with a metal chimney similar to the original blacksmith shop as requested by residents, • changing to a multi -tone color scheme of gold and greens on the metal framework as desired by the artist based upon conversation with residents, and • locating the artwork further west on the site near Waterford Drive. This location is closer to the original blacksmith shop location and was requested by residents. The artist has contracted with Dick Geers of Jezerinac Geers and Associates for the structural engineering and site planning services. To date, the City has paid $15,000 to the artist. This payment is in line with specific milestones set out in the contract between the City and the artist. The next milestone will be the submission of construction drawings in the next few weeks. Upon submision, the City will pay $45,000 to the artist. :A � -• I ��C�y' I o. Ip \ fir �iliu,, R=WALLASSEM&ED EN D S 'N E CI�15.BMCi�T EtOSIEEf E%PL6FD BRK:KTIES ArfACHEO BY MASON SrA!✓DNGSTONES msw SCALE:iM -t' (1:48) I�� - 1 i so p'.(01)3)4]5]1 rdw ROCKWALL ASSEMBLY - SCULPTURE FINAL CONNECTION emlo mat m w EO reproEUrea xitliaul ft P&Ml and MHD SW crmt DUBLIN PmjKt FORGE Drawn By: S.A.T. Job q: D". 10/1/2010 Sneer. 2 of 3 Q I V a N O N O 0 N K n 2 O Z ) J -am r - m c -i - a m iA °mA a -- n T 0 X z 0 -� a m > S .-. D � /A C 0 W z �- c rn n o r o p 87 0) 1 S o CD J o -n O ' VJ IN O N m c° a 0 s N O J C 6 N Ul 6 v N N N N D O 0 K;o p2 O�QTO 0 N K n 2 J Z ) J -am r - m c -i - -- OyZAA iA °mA zolom -- T 0 X z � ? � 1 > S � � J n 87 -- 1 S CITY OF DUBLIN,. Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614 -410 -4400 • Fax: 614 -410 -4490 To: Members of Dublin City Council From: Marsha Grigsby, Interim City Manager ` Date: October 28, 2010 Initiated By: Bryan Thurman, Deputy Finance Director Re: Ordinance No. 40 -10, Adopting the Annual Operating Budget for 2011 Summary Ordinance No. 40 -10 authorizes the adoption of the 2011 Annual Operating Budget. City Council workshops to review the proposed 2011 budget are scheduled for Monday, November 8 and Wednesday, November 17 at 6:30 p.m. The complete schedule for all workshops is attached. Recommendation Following the budget workshops, staff recommends adoption of Ordinance 40 -10 at the Monday, December 6 Council meeting. If you have any questions, please contact Bryan Thurman. 7 V CITY OF DUBLIN Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 Phone: 614410 -4400 • Fax: 614410 -4490 To: Members of Dublin City Council From: Marsha Grigsby, Interim City Manager Date: November 17, 2010 Initiated By: Bryan Thurman, Deputy Director of Finance Melody Kennedy, Financial Analyst Memo Re: 2011 Operating Budget Follow -up From the November 8, 2010 City Council Workshop Summary The following is a recap of pending items from the budget workshop held with City Council on November 8. The second budget workshop is scheduled for November 17. Any changes that result from the budget workshops will be incorporated into the final 2011 Operating Budget. Follow -up Items: Administrative Services Information Technology (IT) Regarding account 2351 for maintenance of equipment (Tab 1, page 132 in the budget book) the question was asked about what percentage of the 2011 budget request of $685,770 is allocated to hardware maintenance versus the percentage allocated to software maintenance. City Council also wanted to know the time frame for the completion of Information Technology's Strategic Plan. According to IT staff, the majority of the maintenance of equipment allocation requested is for software maintenance. Approximately 83% or $569,600 is requested for software maintenance, and 17% or $116,170 is being requested for hardware maintenance. The IT Strategic Plan will be completed in December 2010. Records Management Microfilming permanent records for retention purposes was discussed along with the possibility of changing the City's procedures to retaining records in an electronic format rather than on microfilm. The question was raised about what sort of legislative change would be needed in order to accomplish this. According to Lisa Wilson, Court Administrator, more research and discussion will be needed to address this issue, but it appears this may be an internal policy decision not a legislative issue. According to City A.O. 1.19 (see Attachment A) "In the State of Ohio, microfilm is the only micrographic technology acceptable for maintaining and storing permanent records." On the Ohio Historical Society's (OHS) web page under Local Government Records Program (see Attachment B), there is a statement on maintaining digitally imaged records permanently. In the statement, OHS does not support the permanent maintenance of records in electronic format only. They strongly recommend maintaining records in an Memo re. 2011 Operating Budget Page 2 of 11 "eye readable" format which would include paper or microfilm. However, if the City would decide to retain permanent records in an electronic format only, the City must insure that records remain reliable, authentic and continually accessible. A change in procedure would require an internal policy and retention schedule change and would not require any legislative changes. Lisa has scheduled a meeting with IT staff and Mitch Banchefsky from SZD to review the City's current policy and comfort level with proposing a change in procedures. Lisa will provide an update to City Council before year -end. Facilities Management Account 2390 for miscellaneous contractual services (Tab 1, page 144 in the budget book) highlights funding for a LEED (Leadership in Energy & Environmental Design — an internationally recognized green building certification system) feasibility study for the City's Service Center and Recreation Center. City Council was interested in knowing the time frame for completion of the study. Brian Ashford, the City's Facilities Manager reports that a contract will be in place with a LEED - Certified architectural firm by mid - December of this year. The performance period will likely be January 2011 through December 2011 and will consist of an initial assessment of our Recreation Center and Service Center to determine where the facilities currently stand in terms of the different point system requirements of LEED Certification. Recommendations will be given for the most value -added and cost - effective ways of achieving additional LEED points, and technical assistance will be provided if the City decides to move forward with the LEED Certification process. The initial assessments and recommendation will be made by early Spring of 2011 so that decisions can be made prior to the 2012 Capital Improvements Program process. A brief description of competitive energy pricing was requested. Earlier this year, the City entered into a professional services agreement with an energy broker in order to competitively price electric for a significant portion of the City's electric accounts. Pricing was received from several energy providers, with the lowest price being offered by First Energy Solutions. The City entered into a 3 -year agreement with First Energy, setting pricing for the term of the agreement at rates that are approximately 15% below previous American Electric Power (AEP) rates. Over the course of the three years, it is estimated that the City will save more than $250,000. Volunteer Resources An update was requested regarding the Dublin Area Art League (DAAL) and the volunteer referrals and management at their recent Art Fair event (Attachments C & D). Attached to this memo is information provided by Christine Nardecchia, Volunteer Administrator, containing correspondence from Rich Sharick of the DAAL in response to the inquiry. Police With regard to the City's contract with Washington Township Fire Department (WTFD) for dispatching services, City Council wanted to confirm that the City's cost of services is being recovered by the contract. In calendar year 2009, there were 4,011 calls for service for WTFD and 25,641 calls for 9 -1 -1 in total. Total calls for Police service in 2009 were over 57,000. Dispatch answers 9 -1 -1 calls for all of NW Franklin Memo re. 2011 Operating Budget Page 3 of 11 County and transfer approximately 50% of the calls received to other agencies. The City receives funds from the wireless government assistance fund (wireless 9 -1 -1 surcharge) to offset costs to answer these phone calls. As City Council is aware, the dispatch calls for WTFD vary from year -to -year. Following are stats for fire dispatching over the past 10 years: WTFD For 2010 year to date, Fire /EMS dispatches (3,806) are up 8.8% over the same time period in 2009 (3,489). Annual payments by the township have been calculated/agreed to based on several factors including staffing/coverage, total calls for service, additional services provided (9 -1 -1 addressing; representation at 9- 1-1 meetings, training, technical support) sharing of technology (CAD system access, mobile data, radio system usage) and cost of training (Emergency Medical Dispatching, Fire/EMS specific training). In addition to the contract, Washington Township has shared costs through one time payments towards 9 -1 -1 equipment, the mobile data switch and fiber/T1 connectivity between the communications center and the fire stations. WTFD also provide space at Station 92 which is used as a substation and back up communications center. The method of negotiating the contract based on these factors is the best way to ensure the City adequately recoups costs to provide the service. City Council asked for a brief description of the role of D.A.R.E. in the School District. Dublin's Drug Abuse Resistance Education Program, known as D.A.R.E., is an educational drug prevention program that has been presented by uniformed police officers in Dublin schools since 1990. The City of Dublin offers this program to all schools in the Dublin School District at the elementary, middle, and high school grade levels. D.A.R.E. provides interaction with students through an approved curriculum that gives students the skills necessary to resist drug experimentation. In calendar year 2009, D.A.R.E. conducted 1,930 school educational presentations at all three grade levels. Since 2009, distracted driving education has also been incorporated into the high school D.A.R.E. lessons. Interim Police Chief von Eckartsberg has provided information about the history of the D.A.R.E. program and the role of the School Resource Officers (SROs) in Attachment E to this memo. This information outlines the history of the partnership with the Dublin City School District, the mission and assignments of what is currently the Community Education Unit (CEU), and the current program status. Memo re. 2011 Operating Budget Page 4 of I 1 Events Administration City Council highlighted the importance of announcing the planned Independence Day entertainment earlier this coming year for convenience of the City's residents. Events Administration staff has been making inquiries into bands and fees that would be available for Independence Day and hope to make an offer in late November. Bands typically take anywhere from two to six weeks to return an acceptance. If the City's first offer is not accepted, another will be sent out as soon as an answer is received. The goal is to have the process complete in the first quarter of 2011. There was discussion about the lay -out for the annual Dublin Irish Festival (DIF) and if it's better to maintain the same festival lay -out from year -to -year or make changes. The staff in Events Administration evaluates the overall layout of the DIF each year. It's been found that it is beneficial to vendors and guests to have consistency in locations of attractions, vendors, etc. Staff strives to offer new attractions and vendors each year to keep the mix fresh. The entire layout will be re- evaluated in detail for the 2012 25 anniversary year. Events Administration staff will also be working with Parks & Open Space staff regarding any impact the Coffman Park expansion project may have on the DIF layout. City Council asked for more information regarding the proposed plan to have fundraising groups work some of the parking lots during the Dublin Irish Festival next year. In order to reduce overtime costs and increase the opportunities for not - for - profit groups to raise funds, Events Administration staff proposes that specific non -grass lots be staffed by fundraising groups instead of Streets & Utilities staff. The lots included are: Coffman High School North and South lots, Cardinal Health and Verizon lots. The total savings to the City will be over $7,500 and will allow community not - for - profits to raise funds for their groups. Parking lots that will continue to be worked by Street & Utilities staff include the grass lots at the Dublin School Administration Building, Coffman High School practice lawn (across from Cardinal Health lot) and the permit lots along Post Road and at the Dublin Community Recreation Center. Cemetery Staff highlighted the fact that there are approximately 30 remaining unsold lots in the Dublin Cemetery on West Bridge Street. City Council asked if there was any update on the Land Exchange and Development Agreement with Grabill and Company ( "Grabill ") for Waterford Commons, located on the south side west of West Bridge Street and east and west of Monterey Drive that may provide future expansion of the Cemetery. As City Council is aware, the development agreement between the City and Grabill requires the City to transfer its commercial property located at the corner of Bridge Street and Monterey Drive to Grabill, and Grabill to transfer the property adjacent to the Cemetery to the City. Grabill will also pay the City an amount that represents the difference in value between the Cemetery property and the City's commercial property. Grabill has four years after the Agreement is executed to satisfy the "contingencies" of the Agreement. The contract was executed in August 2008. According to staff in Land Use & Long Range Planning, there has been no recent movement on the project. Recommendation Information only. Memo re. 2011 Operating Budget Page 5 of 11 Attachment A 7 1 CITY OF DUBLIN CITY OF DUBLIN ADMINISTRATIVE ORDERS OF THE CITY MANAGER I. PURPOSE AND INTENT The Ohio Revised Code section 149.39 requires that each municipal corporation create a Records Commission. The functions of the commission shall be to provide rules for retention and disposal of records of the municipal corporation and to review applications for one -time records disposal and schedules of records retention and disposition submitted by municipal offices. The commission may at any time review any schedule it has previously approved, and for good cause shown may revise that schedule. In addition, the Ohio Revised Code section 149.351 (A) states that all records are the property of the public office concerned and shall not be removed, destroyed, mutilated, transferred or otherwise damaged or disposed of, in whole or in part, except as provided by law or under the rules adopted by the records commission provided under section 149.39 of the Revised Code. Furthermore, (B) Any person who is aggrieved by the removal, destruction, mutilation, or transfer of, or by other damage to or disposition of a record in violation of division of this section, or by threat of such removal, destruction, mutilation, transfer, or other damage to or disposition of such a record, may commence either or both of the following in the court of common pleas of the county in which division of this section allegedly was violated or is threaten to be violated: (1) A civil action for injunctive relief to compel compliance with division of this section, and to obtain an award of the reasonable attorney fees incurred by the person in the civil action: (2) A civil action to recover forfeiture in the amount of one thousand dollars for each violation, and to obtain an award of the reasonable attorney fees incurred by the person in the civil action. The purpose of this Administrative Order is to establish a City -wide records management program to administer the guidelines established by the Records Commission for the City of Dublin thus ensuring that time and money are not wasted maintaining unnecessary or duplicate records, while at the same time preserving the rights and heritage of Dublin residents. ADMINISTRATIVE ORDER 1.19 TO: All Dublin Employees FROM: Terry Foegler, City Manager SUBJECT: Records Management DATE: January 4, 2010 Administrative Order 1.19 was originated on 10/03/95. I. PURPOSE AND INTENT The Ohio Revised Code section 149.39 requires that each municipal corporation create a Records Commission. The functions of the commission shall be to provide rules for retention and disposal of records of the municipal corporation and to review applications for one -time records disposal and schedules of records retention and disposition submitted by municipal offices. The commission may at any time review any schedule it has previously approved, and for good cause shown may revise that schedule. In addition, the Ohio Revised Code section 149.351 (A) states that all records are the property of the public office concerned and shall not be removed, destroyed, mutilated, transferred or otherwise damaged or disposed of, in whole or in part, except as provided by law or under the rules adopted by the records commission provided under section 149.39 of the Revised Code. Furthermore, (B) Any person who is aggrieved by the removal, destruction, mutilation, or transfer of, or by other damage to or disposition of a record in violation of division of this section, or by threat of such removal, destruction, mutilation, transfer, or other damage to or disposition of such a record, may commence either or both of the following in the court of common pleas of the county in which division of this section allegedly was violated or is threaten to be violated: (1) A civil action for injunctive relief to compel compliance with division of this section, and to obtain an award of the reasonable attorney fees incurred by the person in the civil action: (2) A civil action to recover forfeiture in the amount of one thousand dollars for each violation, and to obtain an award of the reasonable attorney fees incurred by the person in the civil action. The purpose of this Administrative Order is to establish a City -wide records management program to administer the guidelines established by the Records Commission for the City of Dublin thus ensuring that time and money are not wasted maintaining unnecessary or duplicate records, while at the same time preserving the rights and heritage of Dublin residents. Memo re. 2011 Operating Budget Page 6 of I 1 IL POLICY It is the policy of the City of Dublin to comply fully with the provisions outlined in the Ohio Revised Code therefore, effective immediately each Department/Division shall appoint a records officer to establish, maintain and update the retention schedule for their Department /Division as approved by the Records Commission for the City of Dublin, the Auditor of State and the Ohio Historical Society. Furthermore, each Department/Division shall be responsible for establishing routine time periods (yearly, bi- yearly, quarterly, etc.) for the destruction of City records according to the retention time identified on the retention schedule. All records shall be destroyed through the records management staff as outlined by Section 149.39 of the Ohio Revised Code. The City's records management program has established alternative methods for storing inactive records to ensure that records are only retained as long as they are needed, to eliminate storage space problems and to ensure the preservation of archival records. A. Central Storage: The City has established both an on -site and an off -site central storage facility for inactive city documents. Retrieval response time includes; RUSH delivery (1 hour), same day delivery, and next day delivery. On -site central storage is recommended for records with a retention period of one year to twenty years. Off -site central storage is recommended for records with a retention period of twenty years or more, records of historical importance, back -up tapes, and original microfilm. B. Micrographics: In the State of Ohio, microfilm is the only micrographic technology acceptable for maintaining and storing permanent records because it does not deteriorate over long periods of time. Microfilm effectively preserves information contained in records that are in poor physical condition, provides security copies of historical records and reduces storage space problems for inactive records. Each Department/Division shall be responsible for the following: • Identifying the permanent records series included on the retention schedule for their specific Department/Division; • Identifying the inactive records to be microfilmed; • Identifying the inactive records to be microfilmed; • Notifying the records manager of said records; • Working in conjunction with the records manager and the microfilm vendor to properly film said records; • Once microfilmed, and the quality control checks are completed, submitting the original paper documents for destruction unless said documents have been identified as having a historical value, in which case said documents shall be transferred to an off -site central storage facility for proper preservation. III. THE ROLE OF THE RECORDS MANAGER The role of the records manager is to serve as the designee of the City Manager to ensure that the City is in compliance with the provisions outlined in the Ohio Revised Code, to assist each Department/Division in all aspects of records management and to report issues of non - compliance on the part of any particular Department /Division to the City Manager. In order to ensure compliance with the requirements of the Ohio Revised Code, the Court Administrator is hereby designated as the records manager for the City of Dublin. The records manager shall function with broad discretion under the authority of the City Manager to ensure that City Records are properly created, maintained, and destroyed. Memo re. 2011 Operating Budget Page 7 of 11 Attachment B State Archives of Ohio Statement on Maintaining Digitally Imaged Records Permanently The creation of reliable and authentic records is essential for the operation and accountability of Ohio governments. The Ohio Revised Code sets forth procedures for managing and providing access to public records. Computer technologies have revolutionized and enhanced the way that governments create, use, access, and store records. Increasingly, governments in Ohio are opting to scan their records and store those records as digital images. Although the Ohio Historical Society, which administers the State Archives of Ohio, acknowledges the utility of maintaining digital images for access and retrieval purposes, it does not support the permanent maintenance of records solely in electronic image formats. Technological changes are rapid and constant. With no standards in existence for ensuring the long-term validity and survivability of digital images, it is nearly impossible to predict whether those imaged records will be retrievable in the future. Even well- implemented migration plans cannot assure that data will not be lost. With this in mind, the State Archives strongly recommends maintaining an eye- readable backup of any records deemed of permanent value that have been digitally imaged for electronic storage. Eye - readable records are records that do not require the use of hardware and software to decode the information stored on them. Examples of eye - readable records include paper and microfilm. The American National Standards Institute (ANSI) issues a set of standards for the creation of microfilm that, if followed, ensure the survivability of microfilm for an estimated 500 years. Public officials are responsible by law for ensuring that their records are protected and accessible for the time period stipulated in the record retention schedule. This responsibility applies regardless of the storage media on which records are recorded and maintained. With that responsibility comes the authority to decide in which medium to maintain their records. If an agency decides to retain records in electronic format permanently or for any long -term period, it is the agency's responsibility to ensure that these records remain reliable, authentic and continually accessible throughout the stated retention period. It is not within our authority to approve or certify imaging systems, or to deny the destruction of paper records that have been reformatted to images. Our authority is derived from the Ohio Revised Code 149.31, which states that The Ohio Historical Society, in addition to its other Junctions, shall function as the state archives administration for the state and its political subdivisions. It shall be the function of the state archives to preserve government archives, documents, and records of historical value, which may come into its possession from public or private sources... The archives administration shall be headed by a trained archivist designated by the Ohio Historical Society, and shall make its services available to county, city, township, and school district records commissions upon request. Within this provision, the State Archives offers advice and assistance on how to preserve records of enduring historical value that may one day come into its possession. Due to the unstable nature of electronic records over time, archivists must take precautions to ensure the survivability of electronic records at the time of their creation, not at the end of a record's life cycle. Destruction of original materials should always be considered with extreme caution. Since electronic records and the technology surrounding them are in a continuous state of change, any record in an electronic format cannot be considered stable and capable of remaining reliable, authentic and accessible over any Ion, term or permanent retention period. Therefore, it is the recommendation of the State Archives that any digitally imaged records of permanent value also be maintained in either paper or microfilm format. Memo re. 2011 Operating Budget Page 8 of 11 Attachment C FOLLOW -UP REPORT FOR 2010 DUBLIN ART FAIR ORGANIZATION: Dublin Area Art League PROJECT: The Dublin Art Fair, "A Celebration of Local Art " The Dublin Area Art League (DAAL) held its third Art Fair on the lawn of Sells Middle School this past July. Nice weather and a noteworthy musical act resulted in excellent attendance on Friday night. Very hot weather on Saturday dampened attendance during the day but attendance was good in the morning and evening. It is estimated that 4 -5,000 people attended during the two days. DAAL received a S 10,800 grant from the City of Dublin to help with expenses. This was an increase of $3,800 over the previous year's grant. The additional funds were used to increase the exposure /promotion of the event, upgrade the appearance of the grounds and to hire temp staff to help with day -of operations. While revenues were lower than estimated, adjustments were made to expenses to remain within budget. An estimated budget/actual comparison is attached. Again, we would like to recognize Jim Davis and his staff at the school district. They were very accommodating. They ran electric, trimmed trees, prepped the lawn and moved construction equipment. Their assistance and cooperation was invaluable. Christine Nardecchia was also a big contributor this year as she was instrumental in rounding up a crew of adult and youth volunteers to assist in fair operations. And as always, Vince Vannicelli and his city facilities crew were extremely helpful in many ways. The Historic Dublin Business Association also got involved this year by covering the cost of a trolley bus to shuttle attendees from the historic area to the fair grounds. The art league considers the 2010 Art Fair a big success and we have every intention of putting it on again in 2011. Many fair attendees (residents) told us they love having a nice cultural event like this close to home in such a nice and convenient setting. Participating artists also expressed that this fair is one of their favorites. Thank you again for your support Memo re. 2011 Operating Budget Page 9 of 11 Attachment D To: Christine Nardecchia Volunteer Services Administrator City of Dublin Subject: Volunteers for 2010 Dublin Art Fair I wanted to let you know what a great help the volunteers you wrangled for us proved to be to us this summer. In the past, we have been completely unsuccessful in getting volunteers on our own. Your contacts throughout the community are amazing. It was great to have both adults and teens helping us with different kinds of tasks. I know there is a huge demand for volunteers for many community events in Dublin and we cannot express enough our appreciation for how you came through for us. We also definitely want to continue to discuss the ideas you have on the subject of management of the Dublin Art Fair into the future. As we have said, the organizing and managing of a community event of this scope has been a monstrous task for a small group like the art league. Presenting this as a project case for Leadership Dublin is an exciting proposition. Keep up the good work! Sincerely, Rich Sharick Event Chairperson Dublin Art Fair Memo re. 2011 Operating Budget Page 10 of 11 Attachment E Dublin Division of Police 6565 Commerce Parkway • Dublin, Ohio 43017 -3221 Phone: 614-410-4800 Fax: 614-761-6535 Integrity * Respect *Pride *Professionalism �I�oFOrB� =n Memo To: Marsha Grigsby, Interim City Manager From: Heinz von Eckartsberg, Interim Chief of Police Date: November 12, 2010 Re: Police — Schools Partnership History of the Partnership The Dublin Division of Police began our formal partnership with Dublin Schools when we began teaching the DARE program in the schools in 1990 (Mike Epperson was our first DARE officer). Since that time, our partnership with the schools has grown in both its focus and its function. In 1996 we began experimenting with assigning officers to patrol in the high schools (Scioto and Coffman high schools). At the time, the program used officers working overtime on a random basis. After a collaborative study using focus groups and surveys, as well as crime analysis we instituted a full -time program of assigning school resource officers (SRO's) in the high schools in 1998. In 2001 the Community Education Unit (CEU) was formed to include the assignment of full -time SRO's to each middle school as well. Since the assignment of fall -time SRO's in the schools the City and the Dublin School District have shared the cost for this program. Historically, the City has always picked up 100% of the costs for three members of the CEU, with the City and Schools splitting the cost of all remaining members of the unit on a 50150 basis. Mission and Assignments The SRO's currently are assigned to each of the three high schools and each of the four middle schools. We additionally have one member of the unit who teaches DARE at the elementary level. Each SRO teaches DARE to his own school. The members of the CEU are guided by the Division's mission and annual goals and objectives. Additionally, we have separate guidelines specifically for working in the schools. These provide for our SRO's to fulfill three roles: 1) Crime Prevention 2) Law Enforcement 3) Education In fulfilling these roles officers work a variety of assignments. In addition to teaching DARE, our SRO's teach other classes about crime issues, law enforcement, the law, etc. They also spend a considerable amount of time patrolling school grounds, responding to complaints, meeting with students and staff, training, working to prevent crime in their buildings, and following up on reported issues. Members of the CEU also Memo re. 2011 Operating Budget Page 11 of 11 work with other members of the Division of Police on anti -crime details, especially when young members of the community are suspects. Current Program Status Presently, our CEU unit has developed a very close working relationship with each Dublin middle school and high school. The SRO's are represented as liaisons between the Division of Police and the Schools, and are sought out by school staff for guidance on all school safety plans and issues. CEU members are deeply involved with their schools and have become accepted as working members of the staff. Our unit is guided, however, by policy that helps to remind both the schools and our officers that they are in the schools primarily as police officers. The following is a brief breakdown of some of the activity of the members of the CEU in the schools in the last year (2009): Law Enforcement Contacts (including arrests, reports taken, follow up investigations): 181 Staff, Parent, and Student Meetings (including counseling, meeting with staff and parents): 334 Drills and Training (including with the schools and with the Division of Police): 79 Community /Schools Presentations (including DARE classes, other education in schools and Within the community): 1,930 Summary The Division's Community Education Unit provides a very important conduit allowing the police to interact closely with our youth population. Our SRO's routinely provide a knowledge base for the rest of the Division when discussing problems that deal with youth as well as problems in the schools. Having these officers assigned to the schools provides us with a unique opportunity to address timely issues such as distracted driving, underage drinking, and drug use. We are able to add relevant material to instructional classes to address these issues as needed. Members of the CEU also are able to develop and implement other educational, enforcement, or crime prevention strategies as dictated by current trends. We are fortunate to be a police agency that enjoys a partnership with our schools community that is fairly unique. It is a partnership that has helped us keep our schools safe and secure so that our students can learn in an environment where they do not have to worry constantly about crime issues or their safety. We look forward to continuing this partnership for years to come. 2011 OPERATING BUDGET Adopted by Ordinance No. 40 -10 CITY OF DUBLIN, OHIO OPERATING BUDGET FOR 2011 TABLE OF CONTENTS City Manager's Budget Message ........................................................................ ..............................1 MissionStatement ................................................................ ............................... 7 Government Finance Officers Association Distinguished Budget Presentation Award .............. 8 Listof Officials .................................................................. ............................... 9 CityCouncil Goals ........................................... ............................... .. ................. 11 GENERAL OVERVIEW Dublin Community Profile ..................................................... ............................... 13 Form of Government and City Organizational Structure .................. ............................... 15 Table of Organization ......................................................... ............................... 16 StaffingSummary ............................................................. ............................... 17 FINANCIAL OVERVIEW Financial Management Policies .................................................. .............................19 Accounting and Fund Structure ................................................ ............................... 21 BudgetProcedures ............................................................... ............................... 23 SummaryBy Fund ............................................................................................ ............................... 27 RevenueProjections ............... ............................. .. ................ .............................29 Revenue Comparisons — All Funds ................................................................. ............................... 35 Revenue Comparisons - General Fund ............................................................ ............................... 36 Expenditure and Budget Summary (Recap of 2011 final requests) ....... ............................... 37 Expenditure and Budget Summary — General Fund ......................... ............................... 39 Revenue and Expenditure Summary —All Funds ........................... ............................... 40 Comparison of Operating Revenues and Expenditures ..................... ............................... 43 Appropriations Summary ....................................................... ............................... 44 Appropriations Summary — General Fund .................................... ............................... 45 Debt Administration ............................................................. ............................... 46 2010 Debt Service Schedule ...................................................... .............................48 GENERAL FUND City Council/Boards and Commissions ............ Office of the City Manager . ............................... Miscellaneous Accounts/Contingencies..... Human Resources ........ ............................... Community Relations .. ............................... Legal Services ............. ............................... Finance Office of the Director of Finance ............... Procurement .. ............................... Transfers and Advances ................. Miscellaneous Accounts ................. Accounting and Auditing ........................... Taxation...................... ............................... Public Service Solid Waste Management ..................... Fleet Maintenance . ............................... Engineering ................. ............................... Street Lighting ....... ............................... Building Standards ...... ............................... ........ 49 .......... 53 .......... 57 .......... 61 .......... 65 .......... 69 .......... 73 ........76 ........79 ....... 81 .......... 85 .......... 89 .......... 97 ........101 ........105 ........108 ........111 CITY OF DUBLIN, OHIO ............................151 OPERATING BUDGET FOR 2011 ............................155 TABLE OF CONTENTS (continued) ............................159 Land Use and Long Range Planning ................................. ............................... ............................115 Parks and Recreation Parks........................................................................... ............................... ............................119 Economic Development Office of the Director of Economic Development ....................... ............................123 Administrative Services ............................167 Office of the Director of Administrative Services ....................... ............................127 ............................171 InformationTechnology ......................................................................... ............................... 131 CourtServices ............................................................ ............................... ............................ 135 RecordsManagement. .................................................................................................... 139 FacilitiesManagement ............................................... ............................... ............................143 SPECIAL REVENUE FUNDS Street Maintenance and Repair Fund Streets and Utilities ............................ ............................... ............................151 Engineering (Transportation Signage) .............. ............................... ............................155 State Highway Improvements Fund Engineering..................................... ............................... ............................159 Cemetery Fund Parks and Recreation Cemetery Maintenance ................... ............................... ............................163 Recreation Fund Parks and Recreation Recreation Services .......................... ............................... ............................167 Community Recreation Center .......... ............................... ............................171 Administrative Services Community Recreation Center — Facilities ............ ............................... ............................175 Safety Fund Safety Police.................................................................. ............................... ............................179 Sw immin g Pool Fund Parks and Recreation DublinMunicipal Pools ........................................ ............................... ............................183 PermissiveTax Fund ......................................................... ............................... ............................187 Hotel/Motel Tax Fund EventsAdministration ........................................................................... ............................... 191 /Office of the City Manager / Taxation ...... ............................... ............................195 Education and Enforcement Fund Police..................................................................................................... ............................... 197 Law Enforcement Trust Fund Police..................................................................................................... ............................... 200 Mayor's Court Computer Fund CourtServices ............................................................ ............................... ............................204 Accrued Leave Reserve Fund ........................................................................ ............................... 208 Wireless9- 1- 1 ...................................... ............................... ............................212 CITY OF DUBLIN, OHIO OPERATING BUDGET FOR 2011 TABLE OF CONTENTS (continued) General Obligation Debt Service Fund ............ Special Assessment Debt Service Funds.......... CAPITAL PROJECTS FUNDS Capital Improvement Tax Fund........... Parkland Acquisition Fund .................. 1.TMwairfT1 ........................... 216 ........................... 218 ................. 220 ................. 224 Streetsand Utilities ............. ..................................... ............................... ............................ 226 Accountingand Auditing ....................................................................... ............................... 228 Engineering............................................................................................ ............................... 230 Sewer Fund Streetsand Utilities ................................................................................ ............................... 232 Accountingand Auditing ....................................................................... ............................... 234 Engineering............................................................................................ ............................... 236 Merchandising Fund CommunityRelations ........................ ............................... ............................238 INTERNAL SERVICE FUNDS Employee Benefits Self - Insurance Fund ....................................................... ............................... 242 Workers' Compensation Self- Insurance Fund ................... ............................... ............................246 FIDUCIARY FUNDS Income Tax Revenue Sharing Fund .............................................................. ............................... 250 Dublin Convention and Visitors Bureau Fund .................................................... ............................... AgencyFund ....................................................................... ............................... Glossaryof Terms .................................. ............................... ............................252 *These items will be included in the final budget document. THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUUM The City of Dublin received national recognition at the 2010 International City /County Management Association Conference for the results of the nationwide 2009 independent National Citizen Survey. In the survey, Dublin ranked first out of 306 communities when residents were asked to rate their community as a place to live. The Operating Budget is the foundation for the high quality services provided to the community. The thoughtful planning and financial diligence that have been Dublin's long -time practices allow the 2011 Operating Budget to continue the high standards set for public services for both corporate citizens and residents. The Operating Budget has been prepared with a focus on maintaining Dublin's high quality services while taking into consideration the uncertainty of the economy as we continue to recover from the recession that has impacted our national and local economy. While income tax revenues declined in 2009, the City's financial position remained strong as a result of the proactive measures implemented during the year. The efforts included evaluating alternative approaches for service delivery and closely evaluating the merits of personnel vacancies. These efforts have continued in 2010. As we have discussed, a key indicator of the City's financial strength is the General Fund balance. A primary focus of the budget process has been to ensure that sufficient fund balances are available to provide necessary funding for unanticipated needs or opportunities and to ensure satisfactory cash flow. As a result, the City has implemented the practice of targeting a General Fund year -end balance of at least 50 percent of the General Fund expenditures, including operating transfers. The 2009 year -end General Fund balance exceeded both the 2008 year -end balance and the 50 percent target as a result of the proactive measures implemented during the year. The 2009 General Fund year-end balance, as a percentage of expenditures and operating transfers, increased to 64.9% from the 2008 year-end percentage of 59.8 %. During 2010, we have once again experienced growth in our income tax revenues. The total income tax collections through the third quarter of 2010 were up 4.38% when compared to collections through the third quarter in 2009. Based on the decrease in income tax revenues experienced in the fourth quarter of 2009, it is likely -1- December 6, 2010 CITY OF DUBLIN_ Dear Members of City Council and Citizens of the City of Dublin, Office of the City Manager 5200 Emerald Parkway am leased to resent to you the Administrations 2011 Operating Budget ' I p p y Gp g B et for review g Dublin, Ohio 430171006 and consideration. The 2011 Operating Budget has been prepared in accordance with Phone: 614. 410.4400 the City Charter and within the time frames established by the annual budget calendar, Fax: 614-410-4490 and adheres to stated financial management policies and guidelines of maintaining Web Site: www.dublin.oh.us adequate reserves, and conservative revenue and expenditure forecasting. The City of Dublin received national recognition at the 2010 International City /County Management Association Conference for the results of the nationwide 2009 independent National Citizen Survey. In the survey, Dublin ranked first out of 306 communities when residents were asked to rate their community as a place to live. The Operating Budget is the foundation for the high quality services provided to the community. The thoughtful planning and financial diligence that have been Dublin's long -time practices allow the 2011 Operating Budget to continue the high standards set for public services for both corporate citizens and residents. The Operating Budget has been prepared with a focus on maintaining Dublin's high quality services while taking into consideration the uncertainty of the economy as we continue to recover from the recession that has impacted our national and local economy. While income tax revenues declined in 2009, the City's financial position remained strong as a result of the proactive measures implemented during the year. The efforts included evaluating alternative approaches for service delivery and closely evaluating the merits of personnel vacancies. These efforts have continued in 2010. As we have discussed, a key indicator of the City's financial strength is the General Fund balance. A primary focus of the budget process has been to ensure that sufficient fund balances are available to provide necessary funding for unanticipated needs or opportunities and to ensure satisfactory cash flow. As a result, the City has implemented the practice of targeting a General Fund year -end balance of at least 50 percent of the General Fund expenditures, including operating transfers. The 2009 year -end General Fund balance exceeded both the 2008 year -end balance and the 50 percent target as a result of the proactive measures implemented during the year. The 2009 General Fund year-end balance, as a percentage of expenditures and operating transfers, increased to 64.9% from the 2008 year-end percentage of 59.8 %. During 2010, we have once again experienced growth in our income tax revenues. The total income tax collections through the third quarter of 2010 were up 4.38% when compared to collections through the third quarter in 2009. Based on the decrease in income tax revenues experienced in the fourth quarter of 2009, it is likely -1- the income tax revenues for 2010 will experience a rate of growth of at least 4 %. Taking a conservative position for budgeting purposes, we have projected the total income tax revenues for 2010 will be up 3 % as compared to the total revenues for 2009. As a result of the increase in income tax revenues in 2010 and the close scrutiny of operating expenditures, the City's unexpended General Fund balance, which accounts for the majority of the City's reserves, is projected to be $37.4 million at year -end 2010. The projected 2010 year -end balance will exceed the 2009 year -end balance by approximately $2.6 million, and the balance, as a percentage of expenditures and operating transfers, will increase to 69.3 % from the 64.9% as of the end of 2009. This level of reserve is looked upon extremely favorably by the rating agencies and has been highlighted by both Moody's Investors Service and Fitch Ratings as a rationale for the City's Aaa/AAA bond rating, the highest rating available from both agencies. Due to the uncertainty of the economy and the potential impact of the withholding income taxes collected on wages that may be paid in 2010 instead of 2011 as a result of the potential increase in the federal income tax rates in 2011, we are conservatively estimating that the 2011 income tax revenues will return to the lower 2009 level. The City's strong tax base and conservative budget philosophy have resulted in operating revenues exceeding operating expenditures for many years. Actual operating revenues have typically exceeded budgeted operating revenues by several million dollars each year. In 2009, as a result of the 6.14% decrease in income tax revenues, actual operating revenues were less than the budgeted operating revenues and the actual operating expenditures and encumbrances. In 2010, the actual operating revenues will exceed the budgeted operating revenues by approximately $5.7 million. Operating Revenues (in millions) The philosophy of conservatively estimating revenues has been followed over the years because of the limited control we have over revenues as evidenced by the 2009 decline in income tax revenues. Operating revenues other than income taxes have continued to exceed the amount budgeted. For 2011, budgeted operating revenues are projected to be $62.8 million. As previously stated, income tax revenues for 2011 have been projected to return to the lower 2009 level and non - income tax operating revenues are projected to remain consistent with the 2010 budgeted amounts, which are less than the estimated 2010 totals. -2- 2006 2007 2008 2009 2010 (Estimated) 2011 (Projected) Budgeted Revenues $56.42 $59.69 $64.94 $67.69 $60.75 $62.84 Actual Revenues $64.93 $68.79 $70.96 $66.57 $66.42 The philosophy of conservatively estimating revenues has been followed over the years because of the limited control we have over revenues as evidenced by the 2009 decline in income tax revenues. Operating revenues other than income taxes have continued to exceed the amount budgeted. For 2011, budgeted operating revenues are projected to be $62.8 million. As previously stated, income tax revenues for 2011 have been projected to return to the lower 2009 level and non - income tax operating revenues are projected to remain consistent with the 2010 budgeted amounts, which are less than the estimated 2010 totals. -2- The 2011 Operating Budget reflects funding requests totaling $66.5 million for operating expenditures. After taking into account the $300,000 included for studies needed to execute the Implementation Strategy for the Bridge Street Corridor Plan and the impact of the four originally unfunded positions in the Street Fund in the 2010 Operating Budget, the 2011 Proposed Operating Budget reflects a 1.16% increase compared to the 2010 Operating Budget. The increase is consistent with the direction that was provided to management staff when we began preparing the 2011 Proposed Operating Budget. While the estimated expenditures exceed the 2011 budgeted operating revenue, it is anticipated the difference or the "gap" at the end of the year will likely be less than projected or what typically has occurred, with the exception of 2009, is the operating expenditures will actually be less than the operating revenue. From the standpoint of maintaining a sufficient level of reserves, if the operating revenues and operating expenditures in 2011 are consistent with the budgeted amounts, the 2011 General Fund year -end balance is projected to be approximately 59.5% of the 2011 General Fund expenditures and operating transfers, exceeding the 50 percent target balance by approximately $5.35 million. The following table provides a history of the approved budget for operating expenditures as compared to the actual expenditures and encumbrances and the projected expenditures and encumbrances for 2010. Operating Expenditures (in millions) (1) Does not include encumbrances carried forward. (2) Includes encumbrances at year -end. Similar to the processes completed in 2009 and 2010, financial activity in 2011 will be closely monitored and adjustments made as necessary. Operations and services will continue to be reviewed and analyzed to better understand the cost of service delivery and to identify potential savings with minimal or no service reduction. Although the national recession and the current economy has presented challenges, the 2011 Operating Budget provides funding for continued high quality services and projects that will provide positive future impacts. The 2011 Operating Budget continues to advance Council's goals in addition to providing high quality services. One of these goals is to complete the Bridge Street Corridor Plan. As discussed earlier, the 2011 Operating Budget includes funding to complete studies needed to execute the Implementation Strategy for the Bridge Street Corridor Plan. The Vision Report from the Bridge Street Corridor Study completed by Goody Clancy was adopted by City Council on October 25, 2010. -3- 2006 2007 2008 2009 2010 2011 (Estimated) (Proposed) Budgeted $59.62 $63.59 $68.68 $71.54 $65.10 $66.55 Expenditures(1) Actual Expenditures(2) $56.61 $62.58 $66.32 $68.36 $65.33 (1) Does not include encumbrances carried forward. (2) Includes encumbrances at year -end. Similar to the processes completed in 2009 and 2010, financial activity in 2011 will be closely monitored and adjustments made as necessary. Operations and services will continue to be reviewed and analyzed to better understand the cost of service delivery and to identify potential savings with minimal or no service reduction. Although the national recession and the current economy has presented challenges, the 2011 Operating Budget provides funding for continued high quality services and projects that will provide positive future impacts. The 2011 Operating Budget continues to advance Council's goals in addition to providing high quality services. One of these goals is to complete the Bridge Street Corridor Plan. As discussed earlier, the 2011 Operating Budget includes funding to complete studies needed to execute the Implementation Strategy for the Bridge Street Corridor Plan. The Vision Report from the Bridge Street Corridor Study completed by Goody Clancy was adopted by City Council on October 25, 2010. -3- The Bridge Street Corridor Study (the Study) establishes a vision that creates a vibrant and walkable environment at the center of the City, with a dynamic mix of land uses and housing types that enhances the City's long -term sustainability and preserves and highlights the natural features that tie the corridor together. The Study also establishes a vision that reinforces the City's long -term competitiveness and promotes fiscal health and adaptability by creating new environments and amenities that will attract and retain the next generation of employees and businesses to Dublin and will help retain, expand and attract businesses. The funding included in the 2011 Operating Budget provides for the technical analysis that is needed to understand the scope of transportation and utility improvements, regulatory framework and fiscal impact that are required to facilitate a comprehensive and systematic implementation of the concepts embodied in the Vision Report. Economic development has long been a focus of City Council. The 2010 -2011 City Council goals includes a goal of better understanding business needs, challenges and opportunities to optimize Dublin's business climate. The 2011 Operating Budget provides funding to continue City Council's goal of focusing on well- rounded economic development to ensure the future financial security of the City. Additional staffing has been included in Economic Development to provide assistance with the various components of the City's economic development program. The Dublin Entrepreneurial Center has been a successful economic development program and to build on that success, the 2011 Operating Budget includes funding to implement a Center for Global Business Development. Successful economic development efforts have resulted in $3.1 million in funding programmed in 2011 for incentive payments provided to businesses to relocate or expand in Dublin, in accordance with executed Economic Development Agreements. In September 2010, City Council directed the Administration to complete several detailed economic studies to help support and target future economic development strategies. The results of these studies will be presented to City Council in early 2011. Also, the implementation of the Bridge Street Corridor Plan will, as previously mentioned, assist in attracting and retaining the next generation of employees and businesses to Dublin. Personnel costs continue to be a significant portion of the City's operating expenditures. In an effort to contain personnel costs in 2010, nineteen full -time positions were authorized but unfunded. The number of authorized positions requested for 2011 have been reduced by nine positions, reducing the full -time staffing from 391 to 382. The number of funded positions requested for 2011 is 375, seven fewer than authorized. The 375 funded positions is an increase from the 372 positions that were funded in 2010. As mentioned earlier, two of these positions are in Economic Development and the third position is a Police Officer. These vacancies and all subsequent vacant positions will be evaluated in the context of our review of how services are delivered to determine if those positions will be filled, reallocated, or eliminated. U The 2011 Operating Budget includes salary adjustments as stipulated in the collective bargaining unit agreements for employees represented by the FOP -Ohio labor Council and the United Steelworkers of America, and an allocation equal to 1.5% of current wages for the remainder of the staff. The Healthy by Choice health management initiative has continued to show success in terms of mitigation of chronic lifestyle related diseases. In 2011, the City will be implementing a consumer - driven health plan. with a health savings account to continue our focus on containing costs and encouraging employees to become healthier. The Administration's commitment is to continue evaluating the ways we deliver all City services in an effort to improve efficiency and effectiveness. The 2011 Operating Budget reflects the key priorities of City Council for the continued provision of high quality services to the citizens and corporate residents of the City. At the same time it reflects the fiscal responsibility which the City of Dublin demands, and which our stakeholders deserve. Respectfully Submitted, Marsha I. Grigsby ' Interim City Manager -5- THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLIN_ CITY OF DUBLIN. Mission Statement The City of Dublin strives to preserve and enhance the unique high quality of life offered to those who live or work in our community by providing the vision, leadership and performance standards which allow for managed growth and development. We endeavor to deliver our services cost - effectively, with an emphasis on quality and innovation. The City of Dublin seeks recognition in the field of local government as being responsive, cooperative, and culturally and environmentally sensitive, while embracing the highest standards of integrity and accountability to those we serve. Core Values The City of Dublin operates under a set of seven key core values: integrity, respect, communication, teamwork, accountability, positive attitude and dedication to service. Staff members use these seven values as the basis for daily decision - making, including the decisions that go into the budget process. -7- GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Dublin Ohio Forthe Fiscal Year Beginning January 1, 2010 President Executive Director 2011 OPERATING BUDGET CITY OF DUBLIN, OHIO COUNCIL Timothy A. Lecklider, Mayor Amy J. Salay, Vice- Mayor Cathy A. Boring Marilee Chinnici- Zuercher Richard S. Gerber Michael H. Keenan John G. Reiner Clerk of Council, Anne Clarke Interim City Manager/Director of Finance — Marsha I. Grigsby Deputy City Manager/Director of Economic Development - Dana L. McDaniel Director of Law - Stephen J. Smith ILM THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN_ 2011 OPERATING BUDGET — CITY OF DUBLIN, OHIO Dublin City Council Goals On September 27, 2010, City Council adopted Resolution 43 -10, a statement of strategic focus arm for the City of Dublin and goals related to key elements of those areas. These goals are grouped into five major categories that address the areas of highest priority determined by consensus of City Council. This resolution represents the outcome of City Council's goal setting process, and serves as a guide for City residents, visitors, staff and officials in understanding the high quality of life in the City of Dublin. In the preparation of the 2011 Operating Budget, each City division will use these goals as guidance for operational priorities for 2011. Although not always reflected as specific budget items in the operating and/or capital improvement budgets, the daily functions and activities of all operating units are closely aligned with these goals, and, as such, are important to highlight as part of the overall budget document. Strategic Focus Areas: 1. Fiscal Health & Economic Vitality • The City ensures its financial security through the implementation and coordination of sound fiscal policies; carefully balanced land planning reflecting sound land use principles; forward investing in infrastructure development; and a continuous focus on successful economic development programs. 2. Liveable, Sustainable and Safe • The City supports a Liveable, Sustainable and Safe community by encouraging community pride and facilitating a high level of quality of life for citizens by planning and emphasizing public safety, innovative programs and extraordinary amenities. 3. Civic Engagement • The City creates a participatory environment for the active engagement of residents and community stakeholders by promoting proactive and ongoing communication; providing opportunities for citizens to utilize their talents and skills to benefit the community; and encouraging citizen education and interactions with the City and other organizations in order to foster pride and ownership in the community. 4. Public Services and Infrastructure • The City provides appropriately designed, well maintained and robust public infrastructure systems. Additionally, the city provides exemplary public services delivered in a manner to ensure an extraordinary quality of life. Infrastructure and services are provided in a cost- effective manner to meet the needs and expectations of residents, businesses, visitors and other stakeholders. These systems and services are created and implemented through a process of thoughtful prioritization with broad community input. 5. Smart, Customer - focused Government • The City maximizes its financial and human resources to execute the responsibilities of local government and to achieve established goals. The City is accountable and responsive to the needs and the desires of the community by employing performance -based management systems; evaluating best practices of other high- performing organizations; and working collaboratively with other public entities to provide efficient, responsive and innovation local government. - 11 - 2011 OPERATING BUDGET -CITY OF DUBLIN, OHIO City Council Goals: 2011 Goals: 1. Facilitate increased networking between business and government to better understand business needs, challenges and opportunities to optimize Dublin's business climate. 2. Develop a 21 century learning environment, combining library and educational facilities, which will provide opportunities for lifelong learning, educational synergies and support the City's economic development, while advancing the community's quality of life. 3. Complete the Bridge Street Corridor Study to provide a vision for the corridor, which will reinforce the City's long -term competitiveness, create a vibrant and walkable environment with a dynamic mix of land uses and housing types, and that enhances the City's long -term sustainability. On -going Goals: 1. Achieve a higher level of distinction and establish Dublin's competitive edge. 2. Actively seek partnerships with Dublin City Schools, Columbus Metropolitan Libraries, community organizations and individuals for the creation of a new Dublin library and redevelopment of school property in Historic Dublin. 3. Enhance further development of Historic Dublin. 4. Promote a high quality of life by emphasizing neighborhoods and fostering a sense of community. 5. Set the standard as a leading Green Community. -12- 2011 OPERATING BUDGET — CITY OF DUBLIN, OHIO Dublin Community Prorile Encompassing nearly 25 square miles, Dublin is located in the northwest part of the Columbus, Ohio metropolitan area. The City is home to more than 40,000 residents and more than 65,000 corporate citizens. Completion of the I -270 outerbelt and development of the Muirfield Village Golf Club and residential community began an extensive period of growth for Dublin in the 1970s that continues today. Dublin officially became a city in August 1987. Dublin's residential market offers something for every lifestyle, from historic neighborhoods to contemporary condominiums and breathtaking estates. Dublin residents are primarily upwardly mobile, young, married and employed, a majority of whom have children living at home. On the following page, a chart showing Dublin's economic and demographic statistics illustrates the growth in the City over the past ten years. The City owns more than 1,500 acres of parkland and nearly 100 miles of bike paths to complement an active citizenry. The City owns and operates the Dublin Community Recreation Center, an 110,000 - square foot facility that includes fitness facilities, two indoor pools, classrooms, a community hall and the Abbey Theater of Dublin. The City also owns and operates two outdoor municipal pools. In 2009, for the 3' year in a row, Dublin was named a Smart2l Community by the Intelligent Community Forum. In January 2010, the City was selected as a Top Seven Intelligent Community. Also in 2009, Forbes recognized Dublin as one of the top 25 places to move in America. The City also enjoys solid financial ratings, having received successive Aaa ratings from Moody's Investors Service and AAA ratings from Fitch Ratings for nine consecutive years. Offering a unique quality of life with natural beauty, historic sights and tourist attractions, Dublin is a great place to live, work and visit. The City of Dublin appreciates art and culture. The City sponsors the Dublin Irish Festival, one of the largest Irish celebrations of its kind in the country. More than 100,000 people attended the event in 2010 and was again named a top 100 event in North America by the American Business Association. Dublin is home to several international companies, including Ashland Chemical, Cardinal Health, IGS Energy, OCLC and Verizon Wireless. The income taxes generated by these and more than 2,750 other businesses are the primary source of funding for the City. A listing of the City's principal businesses and approximate number of employees is included on the following page. Most of the residents of Dublin live in Dublin City School District, one of the 15 largest school districts in Ohio. Educating nearly 14,000 students, the district consistently ranks among the top districts in Ohio. -13- 2011 OPERATING BUDGET - CITY OF DUBLIN, OHIO Demographic and Economic Si Last 10 years Year 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Population 31,392 34,397 35,500 36,300 37,590 38,900 40,163 40,519 40,874 onwide Insurance Enterprises linal Health coNerizon Wireless lin City Schools Ico Health Solutions, Inc. land Chemical Co. r Health ry Corporation ne Computer Library Center ;Works Family of Companies Financial Group s Global logistics :st Communications of Dublin natory Corp. of America Corporation active Teleservices 3/Midwestern Auto Group Partners ant/Frank Gates Service Co dy's International st Software state Gas Supply, Inc. 1 Employment Services � Animal Health Supply rd Tree Medical na Networks Inc. assy Suites Total Business Insurance & Financial Pharmaceuticals Telecommunications Education Retailers/Wholesalers Research & Developmt Medical & Administration Electronic Bill Payments Computer Library Insurance & Financial Financial Institutions Transportation Logistics Telecommunications Government .Medical Laboratory Testg Computers/Data Processing Computers/Data Processing Automobile Sales Architectural Services Third Party Administrator Restaurant Chain/Corp Computers/Data Processing Natural Gas Retailer Hotel/Hospitality Veterinary Medical Supply Medical Supply Food Service Distributor Hotel/Hospitality 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Approx # rEmployees 4,705 3,620 1,800 1,747 1,432 1,400 943 870 788 650 605 578 500 399 391 350 340 254 208 203 199 197 187 179 150 103 100 Total C 5.52% 4.25 % 2.11% 2.05% 1.68% 1.64% 1.11% 1.02% 0.92% 0.76% 0.71% 0.1 0.1 0.1 0.1 29.6 Source: City of Dublin Comprehensive Annual Financial Statement for thefts cal year ended December 31, 2009 -14- New Construction Permits Residential Commercial 328 55 308 99 375 61 449 54 458 71 383 244 263 171 154 49 81 18 83 18 onwide Insurance Enterprises linal Health coNerizon Wireless lin City Schools Ico Health Solutions, Inc. land Chemical Co. r Health ry Corporation ne Computer Library Center ;Works Family of Companies Financial Group s Global logistics :st Communications of Dublin natory Corp. of America Corporation active Teleservices 3/Midwestern Auto Group Partners ant/Frank Gates Service Co dy's International st Software state Gas Supply, Inc. 1 Employment Services � Animal Health Supply rd Tree Medical na Networks Inc. assy Suites Total Business Insurance & Financial Pharmaceuticals Telecommunications Education Retailers/Wholesalers Research & Developmt Medical & Administration Electronic Bill Payments Computer Library Insurance & Financial Financial Institutions Transportation Logistics Telecommunications Government .Medical Laboratory Testg Computers/Data Processing Computers/Data Processing Automobile Sales Architectural Services Third Party Administrator Restaurant Chain/Corp Computers/Data Processing Natural Gas Retailer Hotel/Hospitality Veterinary Medical Supply Medical Supply Food Service Distributor Hotel/Hospitality 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Approx # rEmployees 4,705 3,620 1,800 1,747 1,432 1,400 943 870 788 650 605 578 500 399 391 350 340 254 208 203 199 197 187 179 150 103 100 Total C 5.52% 4.25 % 2.11% 2.05% 1.68% 1.64% 1.11% 1.02% 0.92% 0.76% 0.71% 0.1 0.1 0.1 0.1 29.6 Source: City of Dublin Comprehensive Annual Financial Statement for thefts cal year ended December 31, 2009 -14- 2011 OPERATING BUDGET — CITY OF DUBLIN, OHIO Form of Government The City of Dublin was platted as a village under the laws of the State of Ohio in 1810. The City is a home rule municipal corporation and operates under its own charter. Voters adopted the City's original Charter on July 24, 1979, and revised the charter in 1996. The City's original Charter and the Revised Charter have provided for a Council/City Manager form of government. The legislative authority is vested by the Charter in a seven - member Council with overlapping four -year terms. Three members are elected at -large and four members are elected from wards. The City Council fixes compensation of City officials and employees, and enacts ordinances and resolutions relating to City services; tax levies; appropriating and borrowing money; licensing and regulating businesses and trades; and other municipal purposes. The presiding officer is the Mayor, who is a member of City Council and is elected by City Council for a two -year term. The Vice Mayor is also a member of City Council, elected by City Council for a two -year term. The City Manager is the chief executive and administrative officer of the City and is appointed by the City Council to serve at its pleasure. The City Manager is charged with the responsibility for the administration of all municipal affairs as empowered by the Charter. City Organizational Structure The City's organizational structure is designed to support quality services in a successful, efficient and effective manner. The City Manager is supported by three Deputy City Managers as well as a management team comprised primarily of directors from across the organization. The City has 382 authorized full -time positions, of which 375 are funded and anticipated to be staffed in 2011. -15- U � i cn w+ 7 _ C O O A (6 U N- m rn U 2011 OPERATING BUDGET - CITY OF DUBLIN, OHIO Staffing Comparison by Function Full -Time Employees This table and chart, and the table on the follow page, reflect full -time employees only. The 2011 Operating Budget also funds approximately 240 part -time and seasonal positions Katie.O'Grady@CareWorks.com 2008 2009 2010 2011 2011 Authorized Authorized Authorized Authorized Funded General Government 99 99 96 95 92 Community Environment 72 72 70 64 62 Basic Utility Services 20 20 17 17 17 Leisure Time Activities 87 87 89 88 88 Security of Persons & Property 94 94 94 90 88 Public Health Services 1 1 1 1 1 Transportation 26 26 24 27 27 Environment TOTALS 399 399 391 382 375 2011 Authorized Staffing by Function Transportation 7.07% Public Health Services 0.26% General Government 24.87% Security of ` Persons & Property 23.56% Community Environment 16.75% Leisure Time Basic Utility Activities Services 23.04% 4.45% 17- 2011 OPERATING BUDGET - CITY OF DUBLIN, OHIO NOTES: (1) One PIO unfunded in 2010 and removed from authorization; reclassified one PIO to a Public Affairs Officer (PAO) and funded in 2011; funded one PIO in 2011. (2) Budget Analyst is unfunded in 2010 and removed from authorization. (3) Fleet Manager is a new position funded in 2011. Funded Fleet Administrator and removed Crew Supervisor from authorization. (4) Two positions, a Civil Engineer II and an Engineering Assistant were unfunded in 2010 and removed from authorization. (5) Two positions, the Plans Examination Manager and an Office Assistant II were unfunded in 2010 and removed from authorization; Review Services Administrator removed from authorization. (6) Two positions, a Planner and a Zoning Inspector, are authorized but unfunded in 2011; (note: Office Assistant II reallocated to Community Relations in 2010). (7) Information Technology Manager reclassified to Support Services Administrator which is authorized and unfunded in 2011; GIS Analyst authorized and unfunded in 2011; Support Service Analyst unfunded in 2010 and removed from authorization. (8) Maintenance Worker is authorized and unfunded in 2011. (9) One vacant Recreation Operations Coordinator position and is currently funded in 2011. (10) One Custodian position retired in 2010 and position was removed from authorization; Maintenance Crew Supervisor is vacant and currently funded in 2011. (11) Five Police Officer positions were all authorized and unfunded in 2010; In 2011, one Officer position was funded and one authorized and unfunded, and three removed from authorization; two Communications Technician positions were both unfunded in 2010. In 2011, one is authorized and unfunded and one removed from authorization. sf-11 Fillume Staffing by Work Unit 2009 2010 2010 2011 2011 See Work Unit Authorized Authorized Funded Authorized Funded Notes City Council 3 3 3 3 3 Office of the City Manager 5 6 6 6 6 Human Resources 9 9 9 9 9 Community Relations 9 8 7 7 7 (1) Finance/ Office of the Director 6 6 5 5 5 (2) Procurement 1 1 1 1 1 Accounting and Auditing 6 6 6 6 6 Taxation 5 5 5 5 5 Public Service/ Office of Director 2 0 0 0 0 Solid Waste Management 8 7 7 7 7 Fleet Management 9 9 9 9 9 (3) Engineering 30 30 28 28 28 (4) Building Standards 18 18 16 15 15 (5)) Land Use and Long Range Planning 23 22 20 21 19 (6) Parks and Open Space 47 47 47 47 47 Volunteer Resources 0 2 2 2 2 Economic Development 3 3 3 5 5 Administrative Services 4 2 2 2 2 Information Technology 14 14 11 13 11 (7) Court Services/Records Management 6 6 6 6 6 Facilities Management 17 16 15 16 15 (8) Streets and Utilities 21 19 19 22 22 Public Service/Engineering 5 5 5 5 5 Cemetery Maintenance 1 1 1 1 1 Recreation Services 6 8 8 7 7 Community Recreation Center 17 14 14 15 15 (9) Community Recreation Center - Facilities 15 15 15 14 14 (10) Police 94 94 87 90 88 (11) Special Events 3 5 5 5 5 Water Maintenance 1 1 1 1 1 Sewer Maintenance 11 9 9 9 9 TOTALS 399 391 372 382 375 NOTES: (1) One PIO unfunded in 2010 and removed from authorization; reclassified one PIO to a Public Affairs Officer (PAO) and funded in 2011; funded one PIO in 2011. (2) Budget Analyst is unfunded in 2010 and removed from authorization. (3) Fleet Manager is a new position funded in 2011. Funded Fleet Administrator and removed Crew Supervisor from authorization. (4) Two positions, a Civil Engineer II and an Engineering Assistant were unfunded in 2010 and removed from authorization. (5) Two positions, the Plans Examination Manager and an Office Assistant II were unfunded in 2010 and removed from authorization; Review Services Administrator removed from authorization. (6) Two positions, a Planner and a Zoning Inspector, are authorized but unfunded in 2011; (note: Office Assistant II reallocated to Community Relations in 2010). (7) Information Technology Manager reclassified to Support Services Administrator which is authorized and unfunded in 2011; GIS Analyst authorized and unfunded in 2011; Support Service Analyst unfunded in 2010 and removed from authorization. (8) Maintenance Worker is authorized and unfunded in 2011. (9) One vacant Recreation Operations Coordinator position and is currently funded in 2011. (10) One Custodian position retired in 2010 and position was removed from authorization; Maintenance Crew Supervisor is vacant and currently funded in 2011. (11) Five Police Officer positions were all authorized and unfunded in 2010; In 2011, one Officer position was funded and one authorized and unfunded, and three removed from authorization; two Communications Technician positions were both unfunded in 2010. In 2011, one is authorized and unfunded and one removed from authorization. sf-11 2011 PROPOSED OPERATING BUDGET — CITY OF DUBLIN FINANCIAL MANAGEMENT POLICIES OPERATING BUDGET POLICIES • The Citywill pay for all current expenditures with current revenues and fund balances. The City will avoid budgetary procedures that balance current expenditures at the expense of future years, such as postponing expenditures, underestimating expenditures, overestimating revenues, or utilizing short-term borrowing to balance the budget. • The budget will provide for adequate maintenance and repair of capital assets and for their orderly replacement. • The City will protect against catastrophic losses through a combination of insurance and self - insuran funded programs. • The City will maintain a budgetary control system to help it adhere to the budget. • Financial reports, which compare actual performance with the budget, are available on -line for budgetary review by the departments/divisions. RESERVE POLICIES • The City will appropriate $150,000 to a contingency account in the General Fund to provide for non - recurring and unanticipated expenditures. • The City will prepare the operating budget with the goal of maintaining an actual year -end General Fund balance equal to 50 percent of the actual General Fund expenditures. CAPITAL IMPROVEMENT PROGRAM POLICIES • The City will develop a five -year Capital Improvements Program on an annual basis. • The City will enact an annual capital improvement budget based on the multi -year Capital Improvements Program. The City will coordinate development of the capital improvement budget with development of the operating budget. -19- 2011 PROPOSED OPERATING BUDGET — CITY OF DUBLIN DEBT MANAGEMENT POLICIES • The City will confine long -tern borrowing to capital improvement projects. • When the City finances capital projects by issuing debt, it will repay the debt within a period not to exceed the expected useful life of the project. • The City will evaluate issuing debt and pay -as- you -go financing to maintain flexibility for the future. • The City will continually seek to maintain and improve our current bond rating to minimiz borrowing costs and to ensure that access to credit is preserved. • The City will follow a policy of full disclosure on financial reports and official statements. REVENUE POLICIES • The City will estimate its annual revenues by a conservative, objective, and analytical process. • Non - recurring revenues will be used only to fund non - recurring expenditures. • The City will encourage a diversified and stable local economy to avoid excessive reliance on any one industry or business for income tax revenues. • The City will update the Cost of Services Study on an annual basis to calculate the costs of providing services and consider such information when establishing user charges. PURCHASING POLICIES • Purchases will be made in accordance with federal, state, and municipal requirements. • Purchases will be made in an impartial, economical, competitive, and efficient manner. Purchases will be made from the lowest priced and most responsive vendor. Qualitative factors such as vendor reputation and financial condition will be considered, as well as price. -20- 2011 OPERATING BUDGET — CITY OF DUBLIN, OHIO Accounting and Fund Structure Basis of Accounting The City follows the guidance of the Government Accounting Standards Board (GASB) Statement No. 34 in presenting its annual financial statements. Statement No. 34 requires that both government -wide full- accrual basis statements, and fund -level modified - accrual basis statements, be included in annual reports. Under the full - accrual basis of accounting, revenues are recorded when earned, and expenses are recorded at the time a liability is incurred, regardless of the timing of the related cash flows. Under the modified - accrual basis of accounting, revenues are recorded when received, or if they are both measurable and collectible within 60 days after year -end (soon enough to pay currently maturing liabilities). Expenditures are recorded when the related fund liability is incurred, with the exception of certain long -term liabilities which are recognized only when expected to be liquidated with existing resources (such as some compensated absences), or debt service which is recognized when due and paid. Fund Accountin¢ — Fund Types The City of Dublin operates from and administers several different types of funds. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities. Like other state and local governments, Dublin uses fund accounting to ensure and demonstrate compliance with finance - related requirements. The following are the fund types used by the City: General Fund The General Fund is the primary operating fund of the City and is used to account for all financial resources except those required to be accounted for in another fund. The largest revenue source to the City's General Fund is the local income tax. The General Fund is used to finance many of the services traditionally associated with local government, including parks, planning, economic development and the general administration of the City government, as well as any other activity for which a special fund has not been created. Special Revenue Funds Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The City's special revenue funds include the Street Maintenance and Repair Fund, into which the City's share of gasoline taxes and motor vehicle registration fees are deposited; the Recreation Fund, for user fees associated with the City's numerous recreation programs and programs provided at the Dublin Community Recreation Center; and the Safety Fund, into which property tax revenues earmarked for police services and contractual revenues for provision of dispatching services to Washington Township are deposited. The City also has special revenue funds for operation of the City's special events, outdoor pools, and for other purposes. Debt Service Funds Debt service funds are used to account for the accumulation of resources for, and the payment of, general long -term debt principal, interest and related costs. Included are funds for general obligation debt as well as funds generated by special assessments for debt issued to finance those specific projects. -21- 2011 OPERATING BUDGET — CITY OF DUBLIN, OHIO Fund Accounting — Fund Types (Continued) Capital Projects Funds Capital projects funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). Enterprise Funds Enterprise funds are used to account for operations that are financed and operated in a manner similar to private businesses, where the costs of providing goods or services to the general public on a continuing basis are financed or recovered primarily through user charges. The City operates the following enterprise funds: Water Fund. The Water Fund is an enterprise fund that accounts for activities associated with the City's water supply. The City is connected to the City of Columbus water system, which provides supply, purification and distribution services. The City is responsible for the construction and maintenance of the water lines. Revenues are derived from user charges, specifically surcharges based on consumption and one -time initial tap -in fees. Expenses relate to the ongoing maintenance of the system. Sewer Fund. The Sewer Fund is an enterprise fund that accounts for activities associated with the City's sanitary sewers. The City is connected to the City of Columbus sanitary sewer system, which provides sewage treatment services. The City is responsible for the construction and maintenance of the sanitary sewer lines. Revenues are derived from user charges, specifically surcharges based on usage and one -time initial tap in fees. Expenses relate to the ongoing maintenance of the system. The City's storm sewers and drainage systems are not included in the fund's activities, but are instead included in governmental activities. Water and Sewer Construction Funds. In 2009, the City issued debt to fund the construction of the Darree Fields water storage tank and sewer lining and repair. To account for the funding of these construction projects with the objective of ensuring that only appropriated funds pertaining to each project are utilized, the City established the Water Tower Construction Fund and the Sewer Construction Funds. These funds will be closed -out when the projects are completed. Merchandising Fund The Merchandising Fund accounts for the purchase and sale of Dublin- branded retail merchandise, such as apparel and souvenir items. Internal Service Funds Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost - reimbursement basis. The City maintains two internal service funds to account for the City's employee benefits self - insurance plan and workers' compensation self - insurance plan activities. Citywide program expenditures are incurred in the funds and the City's various departments reimburse the internal service funds for those costs. -22- 2011 OPERATING BUDGET — CITY OF DUBLIN, OHIO Fiduciary Funds These funds are used for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and/or other funds. Agency funds include deposits and unclaimed monies held for individuals and private organizations, hotel/motel taxes collected on behalf of the Dublin Convention and Visitors Bureau, building surcharges, sewer capacity charges, court assessments, revenue sharing and payroll withholdings held for other governmental units. Budget Procedures Tax Budaet The City is required by state statute to adopt an annual appropriation cash basis tax budget. All funds except agency funds are legally required to be budgeted utilizing encumbrance accounting. The tax budget is adopted by City Council, after a public hearing is held, by July 15 of each year. The budget is submitted to the Franklin and Delaware County Auditors, as Secretaries to the County Budget Commissions, by July 20 of each year, for the period January 1 to December 31 of the following year. Union County no longer requires submission of a Tax Budget. The Franklin County Commission (the Commission) determines if the budget substantiates a need to levy the full amount of authorized property tax rates and reviews revenue estimates. The Commission certifies its actions to the City on or around September 1. As part of this certification, the City receives the official certificate of estimated resources, which states the projected revenue of each fund. On or about January 1, the certificate of estimated resources is amended to include unencumbered fund cash balances at December 31. Prior to December 31, the City must revise its budget so that total contemplated expenditures from any fund during the ensuing total fiscal year will not exceed the amount stated in the certificate of estimated resources. For the 2011 budget year, the tax budget was approved by City Council on June 14, 2010 and was forwarded to the Franklin County Budget Commission before the deadline of July 20, 2010. Basis of Budeetina Budgets for all City fund types are prepared on a cash basis. This basis of budgeting means that revenues are recorded when received in cash and expenditures are recorded when encumbered or paid in cash. Appropriations City Council is required by Charter to adopt an appropriation ordinance prior to the beginning of the ensuing fiscal year. The appropriation ordinance controls expenditures at the fund and function or major organizational unit level (the legal level of control) and may be amended or supplemented by Council during the year as required. Appropriations within an organizational unit may be transferred within the same organizational unit with approval of the City Manager. -23- 2011 OPERATING BUDGET — CITY OF DUBLIN, OHIO Budget Procedures (Continued) Unencumbered appropriations lapse at year -end and may be reappropriated in the following year's budget. Encumbrances outstanding at year -end are carried forward in the following year. The prior year appropriations corresponding to these encumbrances are also carried forward as part of the budgetary authority for the next year and are included in the revised budget amounts shown in the budget to actual comparisons. Encumbrances The City establishes encumbrances by which purchase orders, contracts and other commitments are recorded to set aside a portion of the applicable appropriation. An encumbrance reserves the available spending authority as a commitment for a future expenditure. Budaetary Controls In addition to internal accounting controls, the City maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions outlined in the annual appropriation ordinance approved by City Council. Activities of all funds, with the exception of advances, are included in the annual appropriation ordinance. All funds except Agency Funds are legally required to be budgeted. Upon adoption of the annual appropriation ordinance by City Council, it becomes the formal budget for City operations. The appropriation ordinance controls expenditures at the object level and may be amended or supplemented by City Council during the year as required. Appropriations within a functional unit may be transferred within the same unit with approval of the City Manager. Financial reports, which compare actual performance with the budget, are available on- line to directors so they are able to review the financial status and measure the effectiveness of the budgetary controls. The financial reports are distributed to City Council on a quarterly basis. The City also maintains an encumbrance accounting system as one technique for accomplishing budgetary control. At the end of the year, outstanding encumbrances are carried forward to the new year and unencumbered amounts lapse. The Annual Budget Process City Council has adopted an annual budget calendar. The calendar has established time frames for preparing, reviewing, and adopting the City's five -year capital improvements program and the annual operating budget. The calendar is a planning tool that provides consistency from year -to -year and ensures the budget documents are adopted in a timely manner. • General time frames established by annual budget calendar are as follows: — Proposed operating budget completed by the end of October. — City Council review during November. — Adoption by year -end. -24- 2011 OPERATING BUDGET — CITY OF DUBLIN, OHIO Specific Time Frames for the 2011 Operating Budget August 24, 2010 Memo with budget parameters was forwarded to Departments and Divisions. September 4, 2010 Revenue estimates were completed. Memo with budget parameters was forwarded to Departments and Divisions. September 10, 2010 2011 budget requests were submitted to the Finance Department. September 20, 2010 Finance review of requests was completed, including comparison of estimated resources to budget requests, debt service and capital improvement program. September 21 - Budget review meetings with the Budget Review October 9, 2010 Committee, consisting of the City Manager, Senior Project Manager in the Office of the City Manager, Director of Finance, Deputy Finance Director, and Budget Manager. October 22, 2010 Final budget revisions were sent to heads of all City work units for final review and comment. October 28, 2010 The proposed 2011 operating budget was assembled for distribution to City Council. City administrative staff did not receive printed documents; instead, the document was made through the City's website to reduce the number of documents reproduced. November 1, 2010 First reading by Dublin City Council of the 2011 Operating Budget. November 8, 2010 City Council budget workshop. November 17, 2010 City Council budget workshop. December 6, 2010 Public hearing and passage of the 2011 Operating Budget by Dublin City Council. -25- THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN_ 2011 OPERATING BUDGET -CITY OF DUBLIN, OHIO SUMMARY OF ALL FUNDS 1/1/2011 Estimated 12131/2011 Cash Estimated Estimated Resources Estimated Estimated Unencumbered Fund Balance Revenue Transfers -In Available Expenditures Transfers -Out Balance GENERAL 35,006,542 53,490,980 3,661,730 92,159,252 41,059,850 17,565,000 33,534,402 SPECIAL REVENUE FUNDS Street Maintenance and Repair 460,872 1,666,580 1,650,000 3,777,452 3,442,540 334,912 State Highway Improvement 157,164 135,780 - 292,944 25,000 267,944 Cemetery 19,003 22,370 125,000 166,373 146,990 19,383 Recreation 532,367 3,256,880 4,000,000 7,789,247 7,546,430 242,817 Safety 201,721 1,061,090 9,580,000 10,842,811 10,346,240 496,571 Swimming Pool 142,576 489,540 400,000 1,032,116 928,570 103,546 Permissive 1,356,387 106,200 - 1,462,587 167,000 - 1,295,587 Hotel /Motel 2,095,823 2,706,950 - 4,802,773 3,039,020 166,050 1,597,703 Education and Enforcement 66,803 2,610 - 69,413 - - 69,413 Law Enforcement Trust 51,240 1,220 - 52,460 24,750 - 27,710 Mandatory Drug Fine 2,432 40 2,472 - - 2,472 Mayor's Court Computer Fund 127,876 9,530 137,406 119,300 - 18,106 Accrued Leave Reserves 1,541,997 150,000 1,691,997 150,000 - 1,541,997 Wireless 9 -1 -1 System 195,000 120,000 - 315,000 95,000 80,000 140,000 DEBT SERVICE FUNDS v G.O. Debt Service 850,217 160,980 5,545,980 6,557,177 5,713,330 - 843,847 Special Assessment - - - - 1992 Special Assessment 78,314 102,680 180,994 108,680 - 72,314 2001 Special Assessment 123,854 150,000 - 273,854 129,320 - 144,534 CAPITAL PROJECTS FUNDS Capital Improvements Tax 7,320,382 22,782,440 1,688,500 31,791,322 16,808,200 7,335,980 7,647,142 Park Development 3,562,170 839,010 - 4,401,180 665,000 228,140 3,508,040 Woerner - Temple TIF 82,153 161,300 240,000 483,453 4,000 451,080 28,373 Ruscilli TIF 1,212,250 395,000 - 1,607,250 4,500 850,000 752,750 Pizzuti TIF 257,643 233,000 - 490,643 75,000 - 415,643 Thomas /Kohler TIF 3,553,095 673,600 - 4,226,695 2,500,000 872,410 854,285 McKitrlckTIF 3,029,705 1,059,500 - 4,089,205 15,000 651,840 3,422,365 Perimeter Center TIF 883,613 410,000 - 1,293,613 504,500 - 789,113 Rings Road TIF 51,547 350,000 - 401,547 3,600 352,410 45,537 Perimeter West TIF 103,603 1,000,000 1,103,603 17,500 719,240 366,863 Upper Metro Place TIF 403,973 270,000 - 673,973 2,800 - 671,173 Rings /Frantz TIF 3,661,542 475,000 - 4,136,542 5,000 1,500,000 2,631,542 Historic Dublin TIF 19,487 40,000 - 59,487 500 45,000 13,987 Emerald Pkwy Phase 5 TIF 22,107 - - 22,107 - - 22,107 Emerald Pkwy Phase 8 TIF 1,456,822 900,000 - 2,356,822 1,400,000 - 956,822 Perimeter Loop TIF 1,261 35,000 - 36,261 380 35,000 881 2011 OPERATING BUDGET -CITY OF DUBLIN, OHIO SUMMARY OF ALL FUNDS Fund 1/1/2011 Cash Balance Estimated Revenue Estimated Transfers -In Estimated Resources Available Estimated E xpe n ditures Estimated Transfers -Out 12/31/2011 Unencumbered Balance Tartan West TIF Fund 1,415,707 320,000 2,500,000 4,235,707 2,700,000 2,330,530 1,535,707 Shamrock Blvd. TIF Fund 13,675 100,000 - 113,675 1,100 100,000 12,575 Land Acquisition Fund 10,579 - 489,430 500,009 - 34,224 500,000 9 River Ridge TIF Fund 434,889 50,000 - 484,889 1,000 5,638,650 483,889 Lifetime Fitness TIF 1,335,586 140,000 - 1,475,586 751,500 - 724,086 COIC Improvement Fund 575,129 200,000 2,454,380 3,229,509 80,000 2,374,370 775,139 Irelan Place TIF 72 8,600 - 8,672 85 8,500 87 Shier Rings Road TIF 41,442 12,000 - 53,442 125 53,317 Shamrock Crossing TIF 84,649 57,000 - 141,649 20,900 120,749 Bridge and High TIF 5,714 62,500 68,214 900 67,314 Dublin Methodist Hospital TIF 2,150 50,000 52,150 900 51,250 Kroger Centre TIF 407,569 200,000 - 607,569 2,000 605,569 Frantz /Dublin Road TIF - - - - - - Delta Energy TIF 1,500,000 1,500,000 1,500,000 N 9 1 ENTERPRISE FUNDS Water 12,673,119 1,362,740 14,035,859 2,340,550 11,695,309 Water Tower Construction Fund 159,156 - - - - - Sewer 7,171,658 2,330,530 9,502,188 3,030,570 6,471,618 Sewer Construction Fund - - - - Merchandising 39,604 2,620 42,224 8,000 - 34,224 INTERNAL SERVICE FUNDS Employee Benefits Self- Insurance 612,419 5,638,650 6,251,069 5,469,250 - 781,819 Workers' Compensation Self - Insurance 774,998 265,240 1,040,238 391,810 - 648,428 FIDUCIARY FUNDS Trust and Agency 277,657 428,100 705,757 543,600 - 162,157 Income Tax Revenue Sharing Fund 159,156 - 159,156 159,156 - Convention and Visitor's Bureau 40,195 483,300 523,495 483,300 - 40,195 Cemetery Perpetual Care 970,818 38,230 1,009,048 - - 1,009,048 Totals 95,678,325 105,006,790 33,835,020 234,520,135 112,532,746 33,835,020 86,152,369 2011 OPERATING BUDGET - CITY OF DUBLIN. OHIO Revenue Projections for 2011 Projecting revenues is an important element in the preparation of an operating budget. The City's Annual Budget Calendar reflects that the projection of revenues is completed prior to receiving budget requests. Revenue projections and their level of growth should be used to evaluate the level of growth allowed for operating expenditures. As stated in our Capital Improvements Program (CIP), both City Council and the Administration recognize that controlling the rate of growth on the expenditure side will provide additional funding for capital improvements. As part of the City's budget philosophy, as reflected in the Financial Management Policies section of the budget document, we will continue to estimate annual revenues by a conservative, objective, and analytical process. It is better to underestimate revenues which result in an increase in our fund balances than to overestimate and have a shortfall. Our goal is to make reasonable revenue projections, especially for our key revenues such as income taxes, property taxes, intergovernmental revenues, and charges for services. The following information provides projections for the major revenue sources of the City for 2011. The information provides actual information for 2008 and 2009, estimates for 2010, and projections for 2011, 2012, and 2013. General Fund Income Taxes (General Fund only) 2008 52,664,281 2009 49,430,696 2010 50,913,617 2011 49,430,700 2012 49,677,850 2013 50,423,020 The actual revenue and projections reflect 75% of the total income taxes collected. The remaining 25% is reflected in the Capital Improvements Tax Fund and by Ordinance can only be used for capital improvements. Income tax revenues are our largest revenue source. In 2011 income tax revenues are estimated to comprise 87% of our General Fund operating revenues (does not include transfers or advances) and 79% of all operating revenues. Because of the importance of our income tax collections, we monitor income tax collections on a daily basis. Our 2010 income tax revenues are estimated to increase 3.00% over 2009 collections. This estimate is based on collections through October. In making current year estimates, we rely on the Receipts Distribution Summary, a report that compares the current year collections by type to last year's collections by type, and an in -house spreadsheet indicating total collections by month, percentage of increase /decrease and each month's collection as a percentage of total collections for past years. Through October, income tax revenues were up approximately 5.4 %. 29- 2011 OPERATING BUDGET -CITY OF DUBLIN. OHIO General Fund (Continued) Payroll withholding taxes typically make up approximately 80% of our incomes tax revenues. Withholding taxes are projected to be up approximately 3% over 2009. The philosophy of conservatively estimating revenues has been followed over the years because of the limited control we have over revenues as evidenced by the decline in 2009 income tax revenues. Due to the uncertainty of the economy and the potential impact of the withholding income taxes collected on wages that may be paid in 2010 instead of 2011 as a result of the potential increase in the federal income tax rates in 2011, we are conservatively estimating that the 2011 income tax revenues will return to the lower 2009 level. The next few years' income tax revenue collections will depend on the sustainability of the current economy, nationally and locally. The City has aggressively pursued high -end commercial development which has resulted in several major corporate expansions and several corporate relocations to Dublin. In conjunction with our existing tax base, we are hopeful that our revenue projections are low and unanticipated revenue will be available for subsequent programming. The 2012, 2013, and 2014 projected rates of growth are consistent with projections utilized in the 2011 - 2015 CIP. Our projections reflect approximately a .5% growth rate for 2012, a 1.50% growth rate for 2013, and a 2.00% growth rate in the year 2014. Intergovernmental Revenues There are several different revenues that comprise intergovernmental revenues in the General Fund. The two most significant revenues are local government and estate taxes. Local Government 2008 1,222,861 2009 1,072,791 2010 984,860 2011 1,032,233 2012 1,000,000 2013 1,000,000 Local government is the State of Ohio's revenue sharing program, whereby local governmental entities share a portion of the State's sales tax, income tax, corporate franchise tax, and public utility excise tax. A portion of the funds are distributed directly from the State of Ohio to the City and a portion of the funds are distributed to the counties who, in turn, distribute to local governmental entities. The 2011 projection is based on a confirmation of the 2011 distribution from Franklin County. The projections for 2012 and 2013 assume revenues are slightly lower than the 2011 estimate, as this program is frequently targeted in State budget reduction discussions. -30- 2011 OPERATING BUDGET - CITY OF DUBLIN. OHIO General Fund (Continued) Estate Taxes 2008 822,755 2009 1,290,736 2010 450,000 2011 25,000 2012 25,000 2013 25,000 Estate taxes are a highly volatile revenue source. The conservative projections reflect the unpredictability of this revenue source and potential changes in State law. Licenses and Permits Various licenses and permits are issued by the City with the vast majority related to development and building activity with the City. 2008 1,358,540 2009 1,181,670 2010 1,260,085 2011 1,164,800 2012 1,050,000 2013 1,050,000 The City has adopted a fee structure based on the cost of providing services. The intent of this method is to identify the benefactor of a service that is not a general public service and charge them a user fee based on the cost to provide the service. The total revenue collected for development and building activity fees are dependent upon the economy and can fluctuate significantly from year to year. Special Revenue Funds Motor Vehicle License Taxes and Gasoline Taxes 2008 1,973,916 2009 1,857,007 2010 1,778,830 2011 1,777,830 2012 1,500,000 2013 1,500,000 These revenues can only be used for the repair and maintenance of streets and state highways and are based on the number of motor vehicle license registrations. The City receives 34% of the motor vehicle registration fees charged for vehicles registered in one of our taxing districts. The gasoline taxes received by the City are based on the number of vehicles registered in our taxing districts and the amount of State assessed gasoline taxes collected. The Ohio General Assembly approved increases in the gasoline tax that resulted in a total increase of 0.06 /gallon through July 1, 2005. -31- 2011 OPERATING BUDGET — CITY OF DUBLIN. OHIO Special Revenue Funds (Continued) Recreation Fees 1n 1996, the Dublin Community Recreation Center (DCRC) was opened. When the rate structure was established for Phase 1 of the DCRC, the intent was that operating costs would be significantly covered by user fees collected. The rates established for other recreational programming are based on a goal of 50% cost recovery. DCRC Total Only Recreation 2008 2,372,290 3,618,516 2009 2,363,032 3,582,391 2010 2,297,500 3,379,885 2011 2,263,000 3,256,880 2012 2,140,000 3,130,000 2013 2,140,000 3,130,000 The revenues established for recreational programming have continued to recover at approximately 50% of the cost. Phase I of the DCRC substantially recovers operating costs. Hotel/Motel Taxes 2008 1,763,606 2009 1,460,000 2010 1,400,000 2011 1,400,000 2012 1,400,000 2013 1,400,000 These amounts reflect 75% of the total hotel/motel taxes collected. The remaining 25% is recorded in the Dublin Convention & Visitors Bureau (DCVB) Fund and distributed to the Bureau on a monthly basis. The City, the DCVB, and administrators from the local hotels continue to work to identify "slow times" as far as hotel vacancies and to schedule events to maximize occupancy rates'. They have worked with event organizers to coordinate schedules and promote events that result in overnight stays in the City. The 2010 estimate and 2011 projection represent conservative estimates based on current revenue and economic conditions. As with income tax revenues, the Administration will continue to closely monitor hotel/motel tax revenue throughout 2011 and make adjustments to projected revenue as necessary. Capital Projects Funds The primary funding source for the Five -Year Capital Improvements Program (CIP) is the City's income tax revenue. Projecting income tax revenues for the five year period is a significant element in determining resources available for capital programming. -32- 2011 OPERATING BUDGET— CITY OF DUBLIN. OHIO Capital Projects Funds (Continued) Income Taxes 2008 17,554,758 2009 16,476,896 2010 16,806,440 2011 15,827,370 2012 16,559,285 2013 16,807,674 The actual revenue and projections reflect 25% of the total income taxes collected. The remaining 75% is reflected in the General Fund and will comprise approximately 80 % of all operating revenues. Property Taxes 2008 3,506,269 2009 3,600,089 2010 3,560,149 2011 3,541,420 2012 3,550,000 2013 3,550,000 Beginning in 2001, the City's inside millage was allocated 100% to the Parkland Acquisition Fund resulting in no property tax revenue being credited to the General Fund. This reallocation has addressed a City Council goal to identify a revenue source for the purpose of acquiring parkland, open space, and recreational facility sites. Beginning in 2007, a portion of the inside millage was allocated to the Capital Improvements Tax Fund to provide a funding source for the US 33 /State Route 161/Post Road Interchange Improvement Project. Based on the projected 2009 year -end fund balance in excess of $3 million in the Parkland Acquisition Fund, Council approved the allocation of an additional .60 mills to the Capital Improvements Tax Fund in 2010 and 2011. As a result, for 2011, 1.4 mills of the total 1.75 mills will be allocated to the Capital Improvements Tax Fund and the remaining .35 mills will be allocated to the Parkland Acquisition Fund. This estimate combines projected receipts to both funds. Enterprise Funds Water and Sewer Surcharges 2008 2,719,297 2009 2,582,312 2010 2,465,000 2011 2,571,650 2012 2,585,460 2013 2,599,210 The user fees provide the funding for ongoing maintenance of the water and sewer systems. Until 2008, user fees had not been increased since 1996. However, with maintenance needs increasing for the sewer system, an increase of $0.25/MCF was implemented in 2008, 2009 and 2010 and an additional $0.25/MCF has been approved for sewer surcharges in 2011. In -33- 2011 OPERATING BUDGET — CITY OF DUBLIN. OHIO Enterprise Funds (Continued) addition, in 2008, 2009 and 2010, $0.25/MCF was reallocated from the Water Fund to the Sewer Fund. The revenue projections from 2011 - 2013 are based on those adjustments, which were approved as part of the 2010 - 2014 CIP in August, 2009. Water and Sewer Tan Fees (Capacity Charges) 2008 703,584 2009 399,084 2010 315,000 2011 285,000 2012 285,000 2013 285,000 Due to the slowing of residential growth, revenues from both water and sewer tap fees are projected to be lower in 2011. In 2009, fees for 3 /d' water taps increased by $100 to $1,800. Sewer tap fees also increased in 2009 by $100 to $2,100. The estimates reflected assume the issuance of 75 new tap permits in 2011, 2012 and 2013. The Administration has made tentative projections for revenues and expenses in the Water and Sewer Funds through 2021. The projections are revised annually. The Community Plan update and the information available from the geographic information system (GIS) provides information on the availability of developable land, the type of development and the infrastructure needs based on the anticipated development. -34- CAPITAL PROJECTS FUNDS 2011 OPERATING BUDGET -CITY OF DUBLIN Revenue Comparisons - All Fonds 2009 2010 2010 Actual Budget Estimate 2011 Budget GENERALFUND $62,628,358 $54 ,038,910 $58,067,972 $57,152,710 SPECIAL REVENUE FUNDS 24,470,940 Park Development 2,195,608 839,005 Sweet Maracravice and Repair 3,151,424 3,316,835 3,357,090 3,316,580 State Highway Impmvemmts 150,267 140,920 138,875 135,780 Cemetery 89,264 144,020 129,426 147,370 Recreation 6,582,391 7,069,000 6,629,885 7,256,880 Safety 9,905,396 10,572,760 10,350,096 10,641,090 Swimming Pool 814,126 975,080 851,705 889,540 Permissive Tax 138,677 115,590 123,265 106,200 Hael/Motel Tax 3,397,914 2,612,250 3,384,802 2,706,950 Enfarce ans and Education 3,867 2,425 3,813 2,610 Law Eofareement Trust 3,501 3,050 2,016 1,220 Mandatory Drug Fine 82 50 50 40 Mayoes Court Computer, 22,239 22,060 12,528 9,530 Accrued Leave Reserves 370.715 234,215 216,240 150,000 Wireless 9 -1 -1 System - - 295,000 120,000 DEBT SERVICE FUNDS 35,000 Tartan West TIF Fund 332,370 320,000 General Obligation Bond Retirement 7,487,244 7,097,870 6,977,495 5,706,960 Special Assessment Bond Retirement 887 - 1,608 - 1992 Special Assessment Bond Retirement 101,098 100,000 100,000 102,680 2001 Special Assessment Bond Retirement 157,809 150,000 152,375 150,000 CAPITAL PROJECTS FUNDS Capital improvements Tax 19,609,681 21,581,035 23,596,222 24,470,940 Park Development 2,195,608 839,005 1,598,366 839,010 Wormer- Temple TTF 9,682 31,900 272,995 401,300 Ruscdli TIF 428,244 350,000 410,770 395,000 Piauti TIF 227,642 225,000 273,880 233,000 Thomas/KohlerTIF 718,005 575,000 913,642 673,600 McKiwick TIF 1,840,991 2,494,830 3,765,600 1,059,500 Perimeter CemerTIF 417,083 375,000 428,908 410,000 Rings Road TIF 356,485 350,000 365,591 350,000 Perimeter West TIP 798297 775,000 1,147,016 1,000,000 Upper Memo PlaceTIF 329,758 270,000 283,358 270,000 Rings/Frma TIF 433,547 425,000 499,853 475,000 Historic Dublin Parking TIF 39,998 39,000 46,782 40,000 Emerald Pkwy Phase 5 TIF - - - - Emerald Pkwy Phase 8 TIF - 10,600,000 1,500,000 900,000 Perimeter Loop TIF 37.436 335,000 638,392 35,000 Tartan West TIF Fund 332,370 320,000 574,682 2,820,000 Shamrock Blvd TIF Fund 103,367 95,000 106,007 100,000 Land Acquisition Fund 500,000 500,000 500,000 489,430 River Ridge TIF 258,049 2,550,000 33,879 50,000 Lifetime Francis TIF 147,511 140,000 147,589 140,000 COIC Impovcment Fund 12,424,314 1,650,000 2,738,017 2,654,380 behm Place TIF 8,421 8,000 8,636 8,600 Shier Rings Road TIF 12,124 12,000 12,434 12,000 Sbamack Crossing TIF Fund 23,700 10,500 83,804 57,000 Bridge and Higb TIF Fund 1,130,450 - 200,199 62,500 Dublin Methodist Hospital TIF Fund 918,118 50,000 10,000 50,000 Kroger Centre TIF 200,693 200,000 205,820 200,000 FrmtdDublm Road TIF - - - - Delta Energy TIF - - - 1,500,000 ENTERPRISE FUNDS Water 1,555,361 1,328,900 1,376,214 1,362,740 Sewer 2,084,610 2,491,750 2,278,324 2,330,530 Sewer Construction Fund 2,226,474 - 383,444 - Mercheodk It 2,772 2,620 1,939 2,620 INTERNAL SERVICE FUNDS Employee Benefits Self- insurance 4,898,110 5,693,140 5,372,420 5,638;650 Weakest Compensation 215,002 265,240 265,493 265,240 FIDUCIARY FUNDS Cemetery Perpetual Care 73 ,968 38,230 88,030 38,230 Convention and Visitors' Bureau 490,514 466,670 483,333 483,300 Other Agency 705,646 952,000 694,054 428,100 TOTALS 150,759,310 142,634,845 142,100,134 138,841,810 Less: Trawfemandodvances (44,264,104) (30,946,670) (30,257,802) (33835,020) Sub -total 106,495,206 111,686,175 111,842,332 105,006,790 Debt lssirmces/SIB and OWDA Loans (13.800,000) (9.700,000) TOTAL REVENUE $92,695,206 $101,988,175 $111,842,332 $105,006,790 -35- 2011 OPERATING BUDGET -CITY OF DUBLIN Revenue Comparisons - General Fund 2009 2010 2010 2011 Actual Budget Estimate Budget TAXES Income Taxes 49,430,696 47,482,100 50,913,617 49,430,700 Property Taxes - - - 0 INTERGOVERNMENTAL REVENUE Personal Property Reimbursement 13,411 6,880 10,500 - Local Government 1,072,791 1,006,010 984,860 1,032,233 Estate Taxes 1,290,736 25,000 450,000 25,000 Cigarette Taxes 342 250 510 250 Liquor and Beer Permits 55,137 40,000 49,500 40,000 Grants -State & Federal 54,210 0 0 0 CHARGES FOR SERVICES General Fees and Charges 30,840 10,000 50,000 10,000 Sale of Fuel 555,752 675,000 710,000 700,000 FINES,LICENSES AND PERMITS Fines and Forfeitures 303,281 320,000 273,900 260,000 Licenses and Permits 1,551,176 1,181,670 1,260,085 1,164,800 OTHER REVENUES Interest Income 903,656 711,500 706,500 605,500 Other 440,705 212,500 464,000 222,500 NONOPERATING REVENUE Transfers/Advances 6,925,625 2,368,000 2,148,000 3,661,727 TOTAL GENERAL FUND REVENUE $62,628,358 $54,038,910 $58,021,472 $57,152,710 -36- 2011 OPERATING BUDGET-CITY OF DUBLIN RECAP OF 2011 REQUESTS Total Budget Total Budget Total Budget By Fund By Fund Type Total GENERALFUND City Council/Boards & Commissions $555,860 City Manager 809,200 Miscellaneous 774,000 Human Resources 1,504,230 Communications 1,313,960 Legal Services 1,771,000 Finance Office of the Director 617,660 Procurement 186,920 Transfers /Advances 17,565,000 Miscellaneous 338,180 Accounting & Auditing 675,200 Taxation 2,755,950 Public Services Office of the Director 0 Solid Waste Management 3,290,930 Fleet Maintenance 2,534,550 Engineering 2,825,010 Miscellaneous 310,000 Building Standards 1,425,970 Land Use/ Long Range Planning 2,078,110 Parks and Recreation Parks and Open Space 6,325,650 Volunteer Resources 195,730 Economic Development Office of the Director 4,770,680 Administrative Services Office of the Director 237,900 Information Technology 2,780,800 Court Services 467,240 Records Management 188,390 Facilities Management 2,326,730 SPECIAL REVENUE FUNDS Street Maintenance and Repair Fund Streets & Utilities 2,618,640 Engineering 823,900 State Highway Improvements Fund Streets & Utilities 0 Engineering 25,000 Cemetery Fund Cemetery 146,990 Recreation Fund Recreation 1,941,550 Community Recreation Center 3,746,710 Community Recreation Center- Facilities 1,858,170 Safety Fund Police 10,346,240 Swimming Pool Fund Dublin Municipal Pools 928,570 Permissive Tax Fund 167,000 $58,624,850 $58,624,850 3,442,540 25,000 146,990 7,546,430 10,346,240 928,570 167,000 (Continued) -37- 2011 OPERATING BUDGET -CITY OF DUBLIN RECAP OF 2011 REQUESTS Total Budget Total Budget Total Budaet By Fund By Fund Tvoe Total SPECIAL REVENUE FUNDS (Continued) 5,861,060 TRUST AND AGENGY FUNDS Hotel/Motel Tax Fund 159,156 Agency Fund 543,600 Events Administration 2,374,020 1,186,056 Taxation 665,000 R ECAP: Transfers/Advances 166,050 Project funds carried forward 18,051,140 Less: 0 3,205,070 (33,835,020) Education and Enforcement Fund $112,532,746 Police 0 0 Law Enforcement Trust Fund Police 24,750 24,750 Mayor's Court Computer Fund Court Services 119,300 119,300 Accrued Leave Reserve Fund Finance 150,000 150,000 Wireless 9 -1 -1 System Police 95,000 Transfers /Advances 80,000 175,000 26,276,890 DEBT SERVICE FUNDS General Obligation Debt Service Fund 5,713,330 Special Assessment Bond Retirement Fund 0 1992 Special Assessment Bond Retirement Fund 108,680 2001 Special Assessment Bond Retirement Fund 129,320 5,951,330 CAPITAL PROJECTS FUNDS Capital Improvements Tax Fund 24,144,180 Parkland Acquisition Fund 893,140 25,037,320 ENTERPRISE FUNDS Water Fund Finance 527,720 Streets & Utilities 388,680 Engineering 1,424,150 2,340,550 Sewer Fund Finance 1,539,080 Streets & Utilities 951,190 Engineering 540,300 3,030,570 Merchandising Fund Community Relations 8,000 5,379,120 INTERNAL SERVICE FUNDS Employee Benefits Self- Insurance Fund 5,469,250 Workers' Comp. Self- Insurance Fund 391,810 CcI:E 5,861,060 TRUST AND AGENGY FUNDS Income Tax Revenue Sharing Fund 159,156 Agency Fund 543,600 Convention & Visitors' Bureau Fund 483,300 1,186,056 $128,316,626 R ECAP: Total Amount Budgeted $128,316,626 Project funds carried forward 18,051,140 Less: 0 Transfers (33,835,020) Total Expenditures $112,532,746 CcI:E 2011 OPERATING BUDGET - CITY OF DUBLIN, OHIO Expenditure and Budget Summary General Fund 2010 2009 Revised 2010 2011 Actual Budget Estimate Budget General Fund 4,701,723 4,973,682 4,386,190 4,770,680 City Council $464,608 $497,873 $476,780 $523,090 Boards and Commissions 22,650 37,559 19,760 32,770 Office of the City Manager 627,496 812,931 756,820 809,200 Miscellanous Account /Contingencies 526,111 750,263 643,142 774,000 Human Resources 1,069,134 1,854,204 1,782,835 1,504,230 Communications (formerly Community Relations) 1,075,038 1,249,423 1,157,670 1,313,960 Legal Services 2,094,161 1,899,000 1,857,420 1,771,000 Finance - Office of the Director 634,653 583,669 555,350 617,660 Procurement 162,702 196,613 193,856 186,920 Transfers and Advances 13,905,000 15,775,000 14,482,300 17,565,000 Miscellaneous Accounts 462,154 392,200 327,700 338,180 Accounting and Auditing 680,851 664,526 661,770 675,200 Taxation 3,331,801 2,639,463 2,629,415 2,755.,950 Public Services - Office of the Director 146,546 0 0 0 Solid Waste Management 3,094,895 3,224,044 3,151,510 3,290,930 Fleet Maintenance 2,141,833 2,573,930 2,211,300 2,534,550 Engineering 2,822,738 2,763,186 2,662,010 2,825,010 Streedighting 271,775 392,238 310,000 310,000 Building Standards 1,530,274 1,469,751 1,385,645 1,425,970 Land Use and Long Range Planning 2,234,961 2,437,867 2,273,000 2,078,110 Parks and Recreation Parks 6,284,249 6,879,053 6,289,996 6,325,650 Economic Development - Office of the Director 4,701,723 4,973,682 4,386,190 4,770,680 Administrative Services - Office of the Director 414,541 242,105 236,380 237,900 Information Technology 2,626,615 2,845.,937 2,562,925 2,780,800 Corot Services 417,793 468,390 434,490 467,240 Records Management 208,584 196,983 194,755 188,390 Facilities Management 2,307,151 2,370,455 2,231,015 2,326,730 Volunteer Resources* n/a 187,005 181,970 195,730 TOTAL $54,260,037 $58,377,350 $54,056,004 $58,624,850 ' New in 2010. Included in Adminstralive Services - Office of the Director prior to 2010 -39- Y d N a C E C m o y c R 3 N L C. C Om C. v W O a c O R a C r C 1 N Ci i1 `m Z E m � u e d d d v n y a c c d % C Z y d y a y y j w d !' C d C C C � a x w E y � E 0 a O d y U_ C C y d y X O y O K C d d L C d d a ,4 E - 6 O �'cg' '$ Ewda, a`d m�c�� I d o d t c d y d d d d u> z m m a O m m w li W �dM CULI : - w a0U ~ W d O -F-QQ ~ 2 W w -40- o o o O o° O o 0 coo 0 oa noon o w m > O N N O O act M d % O W w N d d m 0 w O w.. M d a O o o o O o o 0 Ono O o 0000 0 0 w ° O y o -on o 0 0 o w 0 uI o u N n N M N m N C O O .M... < 0 p y N M m W < d O o o O o o o 0 o Ono 0 0 anon O o <+ es �n O� m o M �n o 0 m 0_ M o. m o m a N � o O o w n N N 0 M .0 fY N O O V m y tC N O V M w m m O d O i0 O W N M Cl i0 w N N q r Ol O m O] OI N O o 0 0 o 0 o o O Ono 0 0 noon 0 o n w O° w N m V a u m w o o w w R o n m N 10 cd a w o o m M O 0N N w < O N m O O m N q V n m N N t0 N m m N V < N m N O C O O w N M N d N M V N n V V < U O O O O O O O o O Ono O O noon O O M {A ^ Y7 N n M 0 0 M N N V m m N IO O O O O M M O O d N r N N N V N N E m U O� o o 0 0 0 o coo ° °e Ow noon o OM C o, w M v n o o n n N w = O O O O O O O O O coo O O noon O O N d Vi O O w O w N^ O V w O O w n u in O o m w G V- p - 16 N 10 N N O O N O ^ N N m C d t r w r N N M v V ts �6 o O O O O o O O O Ono O O 0000 O O N w O O O O w M w c O M O n ` V n Y O w � O N m n 0- w O n O N N q O M n O V u1 N O m w C m _ w O M N K p m N O N O n O f N m 'Q v O f0 n e- w O M V n f0 m W( w O m n O C C N i0 M `m Z E m � u e d d d v n y a c c d % C Z y d y a y y j w d !' C d C C C � a x w E y � E 0 a O d y U_ C C y d y X O y O K C d d L C d d a ,4 E - 6 O �'cg' '$ Ewda, a`d m�c�� I d o d t c d y d d d d u> z m m a O m m w li W �dM CULI : - w a0U ~ W d O -F-QQ ~ 2 W w -40- � Gl N O) E 7 E W C ` W � L y Q. a Od CL X N W 0 ac O CL` m 7 r C N > N d u Nl 0 Z, a w w m c m xc2 m v$'N m= O o w a a O j y U N m 10 X O N O K C N m L C m 0 Em m 0 N C m a m N m w r w C C O L R l0 a Edam O « .wa « m`m `m E 9 E c v o o= r c m w o m 5 m o o> z m a a O O.OU W O (5 <Q ~ 2 W W -41- p m m r N O 1�p Cl M 1D O O M R N d Z . N N O O O N h Y C Q i0 N N N � N V 0 0 0 O O O O O O O O O O O O O O O O c y O O O O O O O O C m N Of O! N m m cc m � c p 3 0 o o 0 O o o 00 o 0 °w 0000 0 o c a m o a 0 m o 0 0 o P 0 n a J � o 00 0 ^ o00o O n � � 0 U o o oo0 0 o o000 0 00 �, o c p m LL C O so C 0 0 0 0 0 0 0 0 O o O O O O O O O O O O < p N m N N O n h N 0 $ m N N N Y J C w w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 < E o �" ° m_ m m 1`P u o N N N i m p u u a w W O o O o O o 0 000 0 p O O O N O o N O M o N w M V M N N o 0 0 o e O O t7 O O C] tC � C] PI N t0 1O P] i O x Nl 0 Z, a w w m c m xc2 m v$'N m= O o w a a O j y U N m 10 X O N O K C N m L C m 0 Em m 0 N C m a m N m w r w C C O L R l0 a Edam O « .wa « m`m `m E 9 E c v o o= r c m w o m 5 m o o> z m a a O O.OU W O (5 <Q ~ 2 W W -41- C o O O o O O O O O non O n O n A N w O N H W O W 30 o o o O o o a o o O O ° o 0 0 m m �o r N d d a m p m N m M m N Q Y m m n E m h �i vi h w w W onn000 Oo o Ono 0 0 noon 0 o Q d C w c (Np 'It O O M M m N y m w u `u f 0 o o O o 0 0 o o Ono 0 0 0000 0 0 m N m w m N O Q fp Q M N N N O Iwo A N Q O Q O 10 10 O O A 3 t` O) N m M m Q N r m Q m O n A d C M � W N C` O o O O O O o O O d 000 m N m O N O O O O o O O m m O w Q O O O N O O N M O B N W W r M V n A n M N m Q- W N m m N MM- O M n m I m C. C 3 r w r O y w C. a x NW c 00000oo0 0 non 0 0 Coon o 0 0 0 Q C o w M M N o 0 o a 0 O Q a CL C _ A N N N N W O m 00 N O O N O d m m O O m O p w M IL � 6 a w GI 0 0 0 0 0 0 0 0 O Ono O O O O O O O O N N O> c r Q M O d ° o o Q m o m d N W M N Q) _ y M r Q N Q O N N N m N m n o r a y r v r m r o m ae a N M m r d in N N Q C. N O Q O M W r N m n O m n m t7 m m M M N > -C N N n A V O r N N Q N t0 t0 N � � E � n `m Z, a m J c u m o O _ E �:°'- > Vl W O N N O J N C y O E N E m C O C W w ° p `��° a w c ° m m „ 0 u c d x o m x x U °� 0 3 _ N i' O N N R C W N w w N - R N R E iO Ed mO '9 Ewd 14 wir `mcc' 9 v E E E O U O O m r c :: ._ o m 5 m o u> LL wSax C; CL s2 �' w a0U w ° O��¢ -42- 2011 OPERATING BUDGET - CITY OF DUBLIN, OHIO Comparison of Operating Revenues and Expenditures 2011 Revenues by Source Other Revenue Interest 1.0% Fines, Licenses, and 1.8 Fetmi� Other Taxes 1.6% 52% Charges for Services - Income Taxes 67.4 Intergovernmental Revenue 8.2% 2011 Expenditures by Type Capital .19.5% 33.7% -43- 2011 OPERATING BUDGET - CITY OF DUBLIN, OHIO 2011 Appropriations Summary by Expenditure Category - All Funds Personal Services Other Expenses General Fund $ 20,149,730 $ 20,746,010 Special Revenue Funds Street Maintenance and Repair Fund Streets and Utilities Engineering State Highway Fund Streets and Utilities Engineering Cemetery Fund Recreation Fund Recreation Services Community Recreation Center Community Recreation Center Facilities Safety Fund Swimming Pool Fund Permissive Tax Fund Hotel/Motel Tax Fund Educations and Enforcement Fund Law Enforcement Fund Mayors Court Computer Fund Accrued Leave Reserve Fund Wireless 9 -1 -1 Fund Debt Service Funds General Obligation Debt Service Special Assessments Capital Projects Funds Capital Improvements Tax Fund Parkland Acquisition Fund Enterprise Funds Water Fund Streets and Utilities Accounting and Auditing Engineering Sewer Fund Streets and Utilities Accounting and Auditing Engineering Merchandise Fund Internal Service Funds Employee Benefits Self - Insurance Fund Worker's Compensation Self- Insurance Fund Fiduciary Funds htcome Tax Revenue Sharing Fund Agency Fund Dublin Convention and Visitors Bureau Fund Totals Nate: Does not include transfers or advances Capital Outlay Total $ 164,110 S 41,059,850 1,845,770 772,870 - 2,618,640 405,650 392,250 26,000 823,900 - 25,000 - 25,000 120,260 12,250 14,480 146,990 1,310,390 630,160 1,000 1,941,550 2,500,530 1,201,530 44,650 3,746,710 1,050,320 392,850 415,000 1,858,170 9,827,930 501,660 16,650 10,346,240 528,110 383,460 17,000 928,570 - - 167,000 167,000 485,380 2,553,640 - 3,039,020 - 12,000 12,750 24,750 - 119,300 - 119,300 150,000 - - 150,000 - 95,000 - 95,000 - 5,713,330 - 5,713,330 - 237,994 - 238,000 - 20,000 16,788,200 16,808,200 - 15,000 650,000 665,000 169,880 218,800 - 388,680 - 527,720 - 527,720 16,500 92,500 1,315,150 1,424,150 634,050 255,140 62,000 951,190 - 1,539,080 - 1,539,080 132,700 47,600 360,000 540,300 - 8,000 - 8,000 27,550 5,441,700 - 391,810 5,469,250 391,810 159,160 - 159,160 543.,600 - 543,600 483,300 483,300 $ 39,354,750 $ 43,532,714 $ 20,05 $ 102,941,460 -44- 2011 OPERATING BUDGET - CITY OF DUBLIN, OHIO 2011 Appropriations Summary by Expenditure Category - General Fund General Fund City Council Boards and Commissions Office of the City Manager Miscellanous AccounVComingencies Human Resources Communications Legal Services Personal Services 445,490 9,710 724,780 948,420 670.850 605,610 75,970 589,100 515,540 Other Expenses Capital Outlay Total Finance - Office of the Director Procurement Miscellaneous Accounts Accounting and Auditing Taxation Public Services - Office of the Director Solid Waste Management Fleet Maintenance Engineering Streetlighting Building Standards Land Use and Long Range Planning Parks and Recreation Parks Economic Development - Office of the Director Administrative Services - Office of the Director Information Technology Court Services Records Management Facilities Management V olumeer Resources Volunteer Resources Total Note: Does not include transfers or advances. 77,600 23,060 83,220 774,000 555,810 643,110. 1,771,000 12,050 110,950 338,180 86,100 2,240,410 Pt 523,090 32,770 809,200 774,000 1,504,230 1,313,960 1,771,000 617,660 186,920 338,180 675,200 2,755,950 672 2,618,460 - 3,290,930 794,800 1,739,750 - 2,534,550 2,476,650 346,450 1,910 2,825,010 - 310,000 - 310.000 1,322,970 102,500 500 1,425,970 1,783,210 291,900 3,000 2,078,110 4,581,250 1,608,600 135,800 6,325,650 554,280 4,214,900 L500 4,770,680 227,550 10,350 - 237,900 1,146,170 1,633,630 1,000 2,780,800 365,890 101,350 - 467,240 123,640 64,750 - 188,390 1,342,900 964,630 19,200 2,326,730 172,480 23,250 - 195.730 $ 20,149,730 $ 20,746,010 $ 164,110 $ 41,059,850 -45- 2011 OPERATING BUDGET - CITY OF DUBLIN. OHIO Debt Administration Dublin's infrastructure needs are met through a five -year Capital Improvements Program (CIP); currently, the 2011 - 2015 CIP programs $136.8 million in major capital improvements. Several capital projects in past years have been funded utilizing proceeds from long -term debt. The City's CIP document provides a summary of additional infrastructure needs anticipated to be funded with long -term debt. By policy, fifteen percent of income tax revenues are allocated for debt service. Annual debt service for income tax funded projects totals 5.5 % of 2011 projected income tax revenues. Net Bonded Debt per Capita $2,500 $2,000 $1,500 $1,000 ■ N at Bonded Debt 5500 per Capita $0 Uhl . . . . . �aqP 1Pa� 0 o �kedd ad`d' Ad+10 New debt totaling $13.9 million was issued in November, 2009. In anticipation of this issue, the City received updated ratings from both Moody's Investors Service and Fitch Ratings. After completing a review that evaluated the City's existing financial condition, current developments and trends, and prospects for growth, Moody's maintained the City's rating at its highest level of "Aaa ", citing "the City's history of strong financial operations with solid reserve levels" Fitch, after a similar review, maintained the City at its highest rating of "AAA." These ratings enable the City's debt to be issued at the lowest available interest rates, resulting in reductions in future debt service payments. The City's diverse economic base, the City's history of operating surpluses and the continued use of that surplus to fund capital projects, and the City's continued long -term planning efforts will help maintain high credit ratings. A portion of the new bonds issued were Build America Bonds (BABs). This program was included in the American Recovery and Reinvestment Act and provides for municipalities issuing taxable bonds and receiving a Federal government subsidy of 35 percent of the taxable interest costs. Traditionally, municipalities issue tax- exempt bonds that pay a lower rate of interest because the interest income paid to the investor is exempt from federal and state taxes. The new debt issued included tax- exempt bonds for 2010 through 2013 and BABs for 2014 through 2029. An analysis was completed by the City's underwriter to determine the most cost - effective debt to issue by year. Based on the interest for tax - exempt debt and the BABs on the City's date of pricing, the City will save approximately $560,000 in net interest cost by issuing the BABs. In addition to the "new money" debt issued, the City refinanced existing debt from several previous bond issues, or portions (term bonds) of previous issues. As part of the debt administration function, opportunities to refinance existing outstanding debt are continually evaluated. The recent historically low interest rates and the opportunity to consolidate a 1 M. 2011 OPERATING BUDGET - CITY OF DUBLIN, OHIO refinancing with a new money issue resulted in a significant reduction in future debt service obligations. The refinancing will result in annual savings totaling $2,195,900 with a net present value savings of $1,875,400. As of December 31, 2010, the City will have $59.6 million in long -term debt outstanding. Of the total, $3.2 million will be retired using revenues generated by the City's water system operations, $10.7 million will be retired using revenues generated by the City's sewer system operations, $1.5 million will be retired through the collection of special assessments, $1.9 million retired using property tax revenues, $1.3 million retired using hotel/motel tax revenues, and $13.9 million retired using service payments in lieu of taxes from tax increment financing districts. The remaining $27.1 million, or about 46 %, will be retired with income tax revenue. Assessed Value Compared to Net GO Debt $2,500,000,000 $2,000,000,000 $1,500,000,000 $1,000,000,000 $500,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 � Assessed Val— ? Net Bonded Debt 0 0 0 03 � Under current state statutes, the City's general obligation debt issuances are subject to a legal limitation based on the total assessed value of real and personal property. Total general obligation debt of the City, exclusive of certain exempt debt, shall never exceed 10.5% of the total assessed valuation. The unvoted general obligation debt of the City cannot exceed 5.5% of the total assessed valuation. As of December 31, 2009, the City had a legal debt margin for total debt of $190,667,263 and a legal debt margin for unvoted debt of $108,682,233. -47- 2011 Proposed Operating Budget -City of Dublin, Ohio 2011 Debt Service Schedule " Supported by income tax revenue. 1 Supported by Water Fund revenues. 2 Supported by Sewer Fund revenues. BABS -Build America Bonds -48- Date 2011 Of Interest Ord. Res. Original CIS Principal Interest Issue Rate No. No. Amount Principal Payment Paymem U.ted Bonds (G O.) Rings/Blazer Water Tower 10 -15 -94 6.14% 94-94 N/A 4,100,000 1,225,0110 280,000 78,400.00 Upper Scioto West Branch(OWDA) 01 -01 -99 4.35% N/A 01 -95 19,716,717 8,582,156 992,491 358,229.22 • Avery- Muirlield Interchange (SIB Loan) 09 -01 -99 5.17% 84-99 N/A 8,316,788 4,733,082 460,674 137,425.42 Rings Road lmpmvemmmMF) 12 -01 -00 5.22% 139 -00 N/A 3,535,000 2,248,538 192,446. 84,961.60 Arcs Facility Acquisition 12 -01 -00 5.22% 136 -00 'N /A 1,360,000 858,618 73,927 32,445.18 Arts Facility Renovation 12 -01 -00 5.22% 143 -00 N/A 755,000 480,445 41,516 18,155.64 Perimeter Drive Extension(TIF) 12 -01 -00 5.22% 140-00 N/A 3,940,000 2,514,380 215,728 95,008.98 Emerald Parkway -Phase 7A(TIF) I2 -01 -00 5.22% 137 -00 N/A 2,020,000 1,288,019 111,383 48,67158 ' Service Center 12 -01 -01 4.42% 112 -01 N/A 3,675,000 2,428,466 197,293 78,550.94 ' Municipal Pool South (OMB) 04-14 -04 430%< 23 -04 N/A 2,986,000 2,331,000 121,000 98,787.26 ' Aryshire Drive Culvert Repl. (OPWC) 07 -01 -04 0.00% N/A 39 -02 279,748 97,912 27,975 0.00 Industrial Pkwy /SR 161 Improvemenu(TIF) II -18 -09 100% 53 -09 N/A 1,540,000 1,175,000 385,000 23,500.00 I Darree Fields Water Tower 11 -18 -09 2.00% 55 -09 N/A 320,000 245,000 80,000 4,900.00 ? Sanitary Sewer Lining I1 -18 -09 2.00% 54 -09 N/A 355,000 270,000 90,000 5,40D.00 Industrial Pkwy /SR 161 Improvements- BABs(TIF) 11 -18 -09 Various 53 -09 N/A 8,130,000 8,130,000 0 263,189.88 1 Donee Fields Water Tower -BARS 1I -18 -09 Various 55 -09 N/A 1,695,000. 1,695,000 0 54,873.00 t Sanitary Sewer Lining -BABS 11 -18-09 Various 5409 N/A 1,865,000 1,865,000 0 60,414.74 40,167,616 3,269,433 1,442,914.94 Unvoted Special Assessment Bonds Ballantras 12 -01 -01 4.42% 117 -01 N/A 1,700,000 1,131 534 92,707 36,605.30 1,131,534 92,707 36,605.30 Voted Bonds (G.O.) " Dublin Justice Center 10-01 -92 4.23% 108-92 N/A 4,100,000 138,000 138,000 2,760.00 " Recreation Center expansion 10 -15 -98 4.66% 98 -98 N/A 3,998 1,868,000 224,000 54,612.50 " Emerald Parkway Bridge 10 -15 -98 4.62% 97 -98 N/A 7,518,000 3,426,000 458,000 98,950.00 Emerald Parkway- Phase 2(TIF) 10 -15 -98 4.569 96 -98 N/A 7,874,000 3,313,000 565,000 86,840.00 WOemer- Temple Road(TIF) 12 -01 -00 5.20% 141 -00 N/A 5,555,000 3,373,185 315,626 135,452.60 • Emerald Parkway Overpass- Phase7 12 -01 -00 5.20% 142 -00 N/A 6,565,000 9,986,273 370,854 160,103.06 Coffman Park Expansion 12 -01 -00 5.22% 13 &00 N/A 3,135,000 1,885,542 153,521 74613.08 17,990,000 2,225,000 613,331.24 Voted Special Assessment Bonds Tuller Road 10 -15 -94 6.14% 90-94 N/A 1,185,000 370,000 85,000 23,680.00 370,000 85,000 23,680.00 Tom] Debt Payments $59,659,150 $5,672,140 $2,116,53 AS " Supported by income tax revenue. 1 Supported by Water Fund revenues. 2 Supported by Sewer Fund revenues. BABS -Build America Bonds -48- City Council STATEMENT OF FUNCTIONS All powers of the City permitted by the Revised Charter, the Constitution and the laws of the State of Ohio are vested in Council. Council provides for the exercise of all City powers and for the performance of all duties and obligations imposed on the City by law, through the adoption of legislation. City Council's responsibilities include reviewing, deliberating, and passing legislation as prescribed by the Revised Charter and the laws of the State of Ohio applicable to municipalities. City Council establishes goals and long -range policies for the City. Council is composed of seven members, three of whom are nominated and elected by the electors of the City at large and four of whom are nominated and elected by the electors of each of the four Council wards. Council Members serve four -year terms. All members of City Council must be residents of Dublin at the time of their nomination and throughout their term of office. City Council officers consist of the Mayor and the Vice Mayor. The Mayor is the ceremonial head ofthe City and presides over all City Council meetings. The Vice Mayor performs these duties in the absence of the Mayor. The Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council records, maintains, and preserves the legislative records of the City to ensure the public has access to legislative records in a timely and efficient manner, and carries out the duties of the office in a professional, fair, responsive and impartial manner. The Clerk of Council performs such other duties as the City Council requires. OBJECTIVES AND ACTIVITIES • To continue to be responsive to the needs and concerns of the citizens of Dublin. • To establish goals for the community to be implemented by staff and/or City Council. • To set policy in a clear and consistent manner in order to provide a framework for administrative implementation. PERSONNEL DATA POSITION TITLE 2010 CURRENT NUMBER 2011 ADOPTED Mayor Vice Mayor Council Member Clerk of Council Deputy Clerk of Council Staff Assistant TOTAL 1 1 1 1 5 5 1 1 1 1 1 1 10 10 NOTES AND ADJUSTMENTS A magistrate has been appointed to oversee Mayor's Court. Therefore, the portion of the salaries for the Mayor and Vice Mayor previously allocated to the Court Services budget has been reallocated to the City Council budget. City Council -49- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund City Council Legislative Affairs 2009 2010 2010 2010 2011 278,440 Actual Budget Revised Budget Estimate Budget 101 -1510 4,932 3,000 3,000 Personal Services 2110 SalariesMages 284,055 278,440 278,440 278,400 288,440 2111 Overtime Wages 4,932 3,000 3,000 3,000 3,000 2120 Employee Benefits 124,721 112,040 138,580 138,580 154,050 413,708 393,480 420,020 419,980 445,490 Other Expenses 2201 Conference /Mileage 8,200 20,000 19,000 8,500 20,000 2211 Meeting Expenses 2,044 3,000 3,000 2,500 3,500 2212 Long Term Strategic Plan. 1,292 8,000 9,000 9,000 10,000 2240 Ceremonial Functions 19,330 20,850 20,850 18,000 20,000 2320 Communications 0 0 0 0 0 2330 Rents /Leases 0 0 0 0 0 2349 Professional Services 8,762 10,000 14,000 12,000 14,000 2351 Maint. of Equipment 0 1,200 1,200 1,000 1,200 2370 Advertising 4,383 1,000 1,303 1,300 2,000 2391 Memberships /Subscriptions 4,327 4,500 4,500 1,500 1,900 2410 Office Supplies 2,562 5,000 5,000 3,000 5,000 50,900 73,550 77,853 56,800 77,600 Capital Outlay 2520 Equipment & Furniture 0 0 0 0 0 0 0 0 0 0 TOTALS $464,608 $467,030 $497,873 $476,780 $523,090 -50- 2011 Budget - City of Dublin, Ohio General Fund City Council Boards and Commissions 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1520 Personal Services 2110 SalariesMages 8,200 2120 Employee Benefits 1,267 8,400 1,300 8,400 1,300 8,400 1,300 8,400 1,310 9,467 9,700 9,700 9,700 9,710 Other Expenses 2201 Conference /Mileage 11,538 17,500 17,799 7,500 17,500 2211 Meeting Expenses 1,645 9,500 9,500 2,000 5,000 2391 Memberships/Subscriptions 0 560 560 560 560 13,183 27,560 27,859 10,060 23,060 TOTALS $22,650 $37,260 $37,559 $19,760 $32,770 -51- City Council Boards and Commissions BUDGET SUMMARY 101 -1510 • Accounts 2110 and 2111 provide funding for the salaries /wages of Council Members and staffing reflected under Personnel Data. • Account 2120 includes funding for health insuran contributions for City Council Members, Clerk of Council and staff. • Account 2201 includes a total of $20,000 for travel and training for Council Members, certification - related training for the Clerk of Council and Deputy Clerk of Council, and training for document imaging. • Account 2212 provides funding for long -term strategic planning workshops. • Account 2240 includes funds for reimbursable business expenses and for citywide ceremonial functions, which are reviewed and approved by the Mayor and the City Manager. These include the annual board and commission member recognition event hosted by City Council; Memorial Tournament badges for Council Members; sponsorship of an annual benefit concert for Nationwide Children's Hospital held in conjunction with the Memorial Tournament; flowers, memorial donations, and special occasion recognition. • Account 2349 provides funding for codification services and consulting services related to the appointment of a new City Manager. • Account 2370 provides funds for advertising expenses related to local newspaper publication of Council candidate campaign finance reports. 101 -1520 • Account 2110 provides funding for the salaries /wages of Planning and Zoning Commission members. • Account 2201 provides funding, as authorized by Council, of up to $2,500 per Planning & Zoning Commission member for relevant travel and training. • Account 2211 provides funding for expenses related to meetings sponsored by various City advisory boards, commissions, committees and task forces. City Council -52- 12/06/2010 Office of the City Manager STATEMENT OF FUNCTIONS: The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Manager's primary responsibilities include: directing and supervising the administration of all departments and functions of the City, attending all Council meetings; ensuring that all laws, Revised Charter provisions, and ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital improvement program; publishing an annual report of the financial and administrative activities of the City, and executing, on behalf of the City, all contracts and agreements. OBJECTIVES AND ACTIVITIES • To implement goals established by City Council. • To provide leadership and direction for staff. • To be responsive to needs of the community and to advise citizenry regarding the structure and activities of the City organization. • To facilitate citizen involvement and requests for service. • To provide leadership in sustainable municipal services. PERSONNEL DATA POSITION TITLE 2010 2011 ADOPTED City Manager Senior Project Manager Sustainability Programs Administrator Management Assistant Executive Assistant Office Assistant I Intern TOTAL I 1 1 1 1 1 1 1 1 1 1 1 1 1 NOTES AND ADJUSTMENTS CityMgr -53- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund City Manager Office of the Director 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1110 Personal Services 2110 Salaries/Wages 441,312 494,800 490,425 487,420 520,630 2111 Overtime Wages 1,598 3,000 3,000 2,500 3,000 2112 Other Wages 14,470 18,680 18,680 17,500 19,500 2113 Short Term Disability 4,245 0 4,375 4,375 0 2119 Instant Bonuses 850 6,000 6,000 4,000 6,000 2120 Employee Benefits 132,869 166,030 166,030 151,600 175,650 595,344 688,510 688,510 667,395 724,780 Other Expenses 2201 Conference /Mileage 8,451 4,750 6,000 6,000 16,250 2210 Reimbursable Business Exl 496 0 0 0 0 2211 Meeting Expenses 805 4,500 4,500 2,000 4,900 2230 Staff Goal Setting 284 4,500 3,250 2,500 4,500 2330 Rents /Leases 0 0 0 0 0 2349 Professional Services 16,382 9,000 14,493 10,000 34,000 2351 Maint. of Equipment 0 0 0 0 0 2380 Printing & Reproductions 81 425 425 425 430 2390 Misc Contractual Services 0 1,800 1,800 0 0 2391 Memberships/Subscriptions 3,806 5,660 5,660 4,500 4,940 2410 Office Supplies 1,385 2,000 2,093 2,000 2,000 2420 Operating Supplies 462 0 0 0 2,500 2440 Small Tools & Minor Equip 0 200 200 0 200 2812 Special Projects /Programs 0 60,000 82,000 60,000 13,500 32,152 92,835 120,421 87,425 83,220 Capital Outlay 2520 Equipment & Furniture 0 4,000 4,000 2,000 1,200 0 4,000 4,000 2,000 1,200 TOTALS $627,496 $785,345 $812,931 $756,820 $809,200 -54- Office of the City Manager BUDGET SUMMARY • Account 2110 provides funding for the staffing reflected under Personnel Data. • Account 2211 provides funding for meetings sponsored by the City. This may include food, beverages, and any necessary supplies. • Account 2230 provides funding for a management staff goal setting meeting. • Account 2349 provides funding for a sustainability consultant and an allocation for other professional services that may be needed. • Account 2812 provides funding for ICMA's National Citizen Survey and Employee Survey to be completed. CityMgr -55- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLIN. Miscellaneous Accounts /Contingencies STATEMENT OF FUNCTIONS These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific function. The functional "supervision" ofthese accounts is provided by the Office of the City Manager. Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current fiscal year. The expenditures are required to be approved by the City Manager. NOTES AND ADJUSTMENTS MiscAccts -57- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund City Manager Miscellaneous 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1119 Other Expenses 2349 Professional Services 137,561 125,000 176,236 155,000 144,000 2362 Workers' Compensation 191,510 250,000 250,000 210,000 225,000 2391 Memberships /Subscriptions 45,041 65,200 65,200 55,000 65,000 2392 County Wide Disaster Sery 35,813 37,970 38,145 38,142 40,000 2821 Grants /Community Org 50,000 50,000 50,000 50,000 140,000 2823 Leadership Dublin 10,000 10,000 10,000 10,000 10,000 2990 Contingencies 56,186 150,000 160,682 125,000 150,000 526,111 688,170 750,263 643,142 774,000 TOTALS $526,111 $688,170 $750,263 $643,142 $774,000 -58- Office of the City Manager Miscellaneous Accounts/Contingencies BUDGET SUMMARY: • Account 2349 provides funding for federal and state lobbying efforts. • Account 2362 provides funding for the City's self - insured workers' compensation program. This amount reflects the City's program costs including claims, third party administration and excess loss coverage. • Account 2391 includes funds for memberships/subscriptions to the Ohio Municipal League, the National League of Cities, Mid -Ohio Regional Planning Commission, and any other citywide memberships/subscriptions. • Account 2821 provides funding for the Dublin Counseling Center and the Beautify YourNeighborhood grant program. The amount for the Dublin Counseling Center reflects an increase from $50,000 to $125,000 and is based on their request. • Account 2823 provides funding for Leadership Dublin. • Account 2990 provides funding for unanticipated expenditures that may occur throughout the year. MiscAccts -59- 12/06/10 TMS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLIN.. Human Resources STATEMENT OF FUNCTIONS Human Resources is an engaged team of professionals who work in partnership with managers, their teams, and individual employees to sustain a talented, diverse workforce, foster a culture of health, safety , and productivity and provide innovative, collaborative business solutions that contribute to the strategic goals of the City. Human Resources provides leadership and direction to the organization in all functional areas of Human Resources Management including recruitment & selection; classification & compensation; performance appraisal; wage & salary administration; benefits administration; labor /employee relations; policy analysis/development; and organizational analysis/development. Human Resources also provides leadership and direction to the organization in Risk Management and Occupational Safety & Health. OBJECTIVES & ACTIVITIES • To develop and administer recruitment/selection processes based on a competency -based strategy; partnering with all work units in the selection of high quality candidates; to measure the annual turnover rate in an effort to sustain a low turnover rate. • To provide leadership in developing and implementing new benefit and related health management strategies (i.e. Health Savings Accounts, Health by Choice Plus Wellness Program); monitor and assess benefit funding levels on a per employee per year basis, the percentage of the employee population enrolled in HBC Plus Health Management program, and the health risk stratification (low, moderate, high) of the employee population and percentage change at each level year to year. • To provide leadership and direction in the administration of classification & compensation systems, ensuring that managerial personnel are effectively trained in administration of systems. • To provide leadership and direction in administration of performance appraisal system; ensure managers are trained in administration of system; provide direction to managers in the development of meaningful performance objectives for their employees; and monitor the percentage of performance reviews completed as scheduled (organization wide)_ • To implement and administer supervisory training programs that focus on skill/competency development; monitor the percentage of employees (organization wide) receiving annual professional development training and required training. • To administer labor relations functions, including collective bargaining, contract administration, grievance arbitration, and grievance arbitration processes; monitor the percentage of grievances per 100 employees and the percentage resolved before proceeding to grievance arbitration. • To lead a Cultural Awareness initiative on an organization -wide basis. • To lead the organization in workforce planning and succession/talent management efforts to help ensure the sustained success of the organization in the future. • To administer the City's property & casualty insurance, risk management, and occupational safety & health programs; monitor percentage change in number of safety incidents and property damage claims; employee traffic accidents per miles driven and per capita expenditures for liability claims. • To administer the City's self - insured workers compensation program; monitor the lost time incidence rate, number of claims processed by type; cost per claim type and, change in number of workers' compensation claims filed. PERSONNEL DATA 2010 2011 POSITION TITLE CURRENT NUMBER ADOPTED Director, Human Resources 1 1 Human Resource Manager 1 1 Human Resource Specialist 3 3 Human Resource Assistant 1 1 Safety Administrator/Risk Manager 1 1 Risk Management Assistant 1 1 Staff Assistant 1 1 TOTAL 9 9 NOTES AND ADJUSTMENTS: Human Resources -61- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund City Manager Human Resources 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1120 Personal Services 2110 Salaries/Wages 633,466 616,860 616,860 616,780 629,140 2111 Overtime Wages 1,801 2,000 2,000 1,500 2,000 2120 Employee Benefits 227,508 240,140 240,140 234,180 256,680 2125 Employee Training & Dev. 13,717 15,100 25,287 15,100 20,600 2126 Tuition Reimbursement 34,512 40,000 65,835 40,000 40,000 2140 Uniforms & Clothinq 0 0 0 0 0 911,004 914,100 950,122 907,560 948,420 Other Expenses 2201 Conference /Mileage 4,341 5,775 5,775 5,775 9,450 2210 Reimbursable Business Exl 5,237 1,500 1,500 1,500 3,000 2211 Meeting Expenses 659 500 500 500 500 2330 Rents /Leases 4,918 5,000 5,000 5,000 5,000 2349 Professional Services 64,488 49,220 55,000 55,000 53,280 2351 Maint. of Equipment 1,669 2,200 3,429 2,000 2,210 2360 Insurance & Bonding 8,578 397,500 749,733 740,000 397,800 2365 Insurance Claims paid 3,590 10,000 7,770 5,000 10,000 2370 Advertising 5,659 6,600 9,418 4,000 6,800 2380 Printing & Reproductions 1,383 1,000 1,000 1,000 1,200 2390 Misc Contractual Services 29,685 30,810 30,810 28,000 30,810 2391 Memberships/Subscriptiona 6,101 5,500 5,685 5,500 5,500 2410 Office Supplies 6,362 7,000 7,000 7,000 7,000 2440 Small Tools & Minor Equip 0 0 0 0 0 2810 Employee Awards Program 2,065 2,500 2,500 2,500 2,800 2812 Special Projects /Programs 0 0 0 0 4,000 2815 Risk Mgt. /Safety Programs 13,395 17,590 18,962 12,500 16,460 158,130 542,695 904,082 875,275 555,810 TOTALS $1,069,134 $1,456,795 $1,854,204 $1,782,835 $1,504,230 -62- Human Resources BUDGET SUMMARY • Account 2125 provides funding for basic supervisory training on an organization -wide basis (e.g. conducting effective performance appraisals, drug & alcohol awareness, giving and receiving effective feedback, overtime & premium pay policies, disciplinary policies, and various other management policies) and an organization -wide Cultural Awareness program. • Account 2126 provides funding for the organization -wide tuition reimbursement program. • Account 2201 provides funding for local training s eminar s and conferences for the Human Resources staff. • Account 2349 provides funding for various employment screening procedures, i.e. criminal record checks, driving record checks, sexual offender checks, drug tests, and medical examinations. This account also provides funding for grievance arbitration expenses, police promotional assessment centers, and police promotional written testing. • Account 2360 provides funding for the City's contribution to the CORMA (Central Ohio Risk Management Association) self - insured loss fund and for stop loss premiums for the coverage period of October 1, 2011 to October 1, 2012. • Account 2370 provides funding for recruitment announcements in newspapers, professional/trade journals and publications, and on various websites. • Account 2390 includes funding for the City's Employee Assistance Program and the maintenance fees for the City's on -line employment application program. • Account 2810 funds employee service awards. • Account 2812 provides funding for consulting fees for an independent third -party analysis of the National Employee Survey results and the facilitation of focus groups with employees regarding issues of key importance. • Account 2815 provides funding for employee safety programs, some of which are mandated by State safety regulations. Human Resources -63- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLIN. Community Relations STATEMENT OF FUNCTIONS Community Relations serves as in -house support to all City functions for strategic communication counsel, public information campaigns, message and issues management, website management and production, social media applications, branding optimization and unification, graphic design, publication development, cable TV services, videography, ceremonial production, special observances and special project needs. Community Relations is responsible for internal communications; external communications; media relations; and the City, Dublin Irish Festival and intemal/employee websites. OBJECTIVES AND ACTIVITIES • Serve as media relations and public information officers for all City departments. Plays a key role in media relations including: responding to media inquiries; managing news conferences; preparing, reviewing and editing news releases, scripts and articles; giving speeches; and serving as a media contact. • Promote City Council goals, achievements and initiatives, including economic development, Bridge Street Corridor Study and 21' century learning environment. • Manage the City's websites including City of Dublin, Dublin Irish Festival, DubNet, and Economic Development. • Manage citywide social media efforts including streaming video, blogging, social networking, application development and podcasts. • Manage the citywide brand optimization campaign. • Develop and administer the City's internal communications and employee recognition program and the City's overall recognition program. • Conduct, analyze and promote public opinion, citizen satisfaction and benchmarking surveys. • Research and prepare speeches and talking points for City Council members, City Manager, directors and other key officials. • Coordinate community outreach and recognition activities and promotions for MLK Day, Memorial Day and Veterans Day, State of the City Address, park dedications, Arbor Day. • Manage and produce the City's cable TV station. • Implement the Civic Association Initiative via regular correspondence, bi- annual meetings, blockpartypackage and float initiative. • Coordinate citywide Memorial Tournament activities to enhance relationships with community leaders and VIPs for economic development, relationship building and international recognition. • Promote and market Dublin's special events, community activities and community programming. • Serve as a liaison to Historic Dublin and the Historic Dublin Business Association to market the district, promote their events and special projects and facilitate the banner and pennant program. PERSONNEL DATA POSTITON TITLE Director, Community Relations Public Affairs Officer Public Information Officer Website Administrator Website Developer Administrative Assistant Administrative Specialist Office Assistant lI Intern TOTAL 2010 2011 CURRENT NUMBER ADOPTED 1 0 1 NOTES & ADJUSTMENTS During 2010, staffing vacancies occurred that provided an opportunity to assess the needs of the work unit. The result was a reduction in the number of staffing positions by one (1) and the reinstatement of the Public Affairs Officer. Comm Relations -65- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund City Manager Community Relations 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1130 Personal Services 2110 Salaries/Wages 437,740 489,620 441,170 405,000 462,000 2111 Overtime Wages 4,344 7,800 7,800 2,000 3,000 2112 Other Wages 22,791 32,700 32,700 15,000 14,000 2113 Short Term Disability 9,284 0 40,000 40,000 0 2120 Employee Benefits 162,835 157,380 180,000 180,000 191,850 636,994 687,500 701,670 642,000 670,850 Other Expenses 2201 Conference /Mileage 2,187 2,250 2,250 2,250 2,330 2211 Meeting Expenses 982 1,300 1,300 1,000 1,300 2320 Communications 731 10,900 10,900 10,680 900 2330 Rents /Leases 0 0 0 0 0 2349 Professional Services 143,600 183,400 210,000 210,000 281,810 2351 Maint. of Equipment 0 1,100 1,100 1,000 1,100 2370 Advertising 22,696 24,000 25,953 24,000 22,000 2380 Printing & Reproductions 8,357 20,500 20,500 20,500 8,500 2390 Misc Contractual Services 3,969 3,400 3,400 3,400 4,300 2391 Memberships/Subscriptions 3,024 3,800 3,800 3,000 4,370 2410 Office Supplies 3,451 4,800 4,800 4,800 5,000 2420 Operating Supplies 17,266 4,000 4,000 4,000 6,000 2440 Small Tools & Minor Equip 787 800 800 800 1,500 2812 Special Projects /Programs 64,944 55,700 61,950 55,000 95,500 2813 Promotional Programs 166,050 194,500 196,760 175,000 208,500 438,044 510,450 547,513 515,430 643,110 Capital Outlay 2520 Equipment & Furniture 0 0 240 240 0 0 0 240 240 0 TOTALS $1,075,038 $1,197,950 $1,249,423 $1,157,670 $1,313,960 M Community Relations BUDGET SUMMARY • Account 2110 provides funding for the staffing reflected in the Personnel Data Included in this account is funding for the reclassification of a vacant Senior Public Information Officer (4.2) to a Public Affairs Officer (4.1). Staffs plan is to fill this position, without a competitive selection process, with a highly qualified, highly competent professional currently serving the City's needs as a contractual service provider. Given the high competency of this individual and the familiarity with the nature ofthe division's functions and operations, such appointment would be in the City's best interest. Section 6.06, subsection (a) (Merit Principle), of the Revised Dublin Charter establishes that appointments and promotions of City employees shall be made on the basis of merit and fitness demonstrated through a competitive selection process to the extent practicable, except as otherwise provided by Council. • Account 2211 provides funding for business luncheons and an annual Central Ohio Public Information Officer luncheon. • Account 2320 includes funding for courier service charges and cable TV recording service. The funding in 2010 included the distribution of the Resident Guide. • Account 2349 includes funding for videography — creative, production, on -air talent; communication/marketing consultant; graphic design; photography; portraiture, mobile applications; media tracking; Inside Dublin pages; website hosting; a -news services. The funding for the marketing consultant for economic development purposes has been moved from the Economic Development budget to this budget. The proposed request also includes funding for the development of Dublin "apps ". • Account 2351 provides maintenance for 1610 AM radio station, DTV equipment and camera equipment. • Account 2370 provides funding for the In Touch ad in the local newspaper. • Account 2380 includes funding for printing costs for the annual report, bike path map, and collateral. • Account 2390 provides funding for awards, sales fees for history and cemetery books, credit card fees for merchandise sales, • Account 2391 provides funding for professional association memberships, newspapers, subscriptions and books. • Account 2410 provides funding for office supplies. • Account 2420 includes funding for Historic Dublin banners and pennants. • Account 2440 includes funding for camera equipment. • Account 2812 includes funding for branding optimization; citywide Employee Recognition Program; City director receptions; park dedication; the Civic Association Initiative including block party supplies, president's manual and parade initiative; Christmas tree lighting ceremony, Historic Dublin holiday streetscape; Dr. Martin Luther King Jr. Day, Memorial Day, September 11 ten year anniversary and Veterans Day activities; State of the City reception. • Account 2813 provides funding for Memorial Tournament activities including hospitality villa, catering, badge package, advertising in the Memorial Tournament Magazine, inclusion in the the Nicklaus/Flick golf school; inclusion and host of the Nicklaus Cup outing; media room support, recognition mementos for guests. Also included is funding for citywide recognition gifts and promotional purchases; special sections in Columbus Monthly and CEO Magazine; Presidents Cup opportunities. Comm Relations -67- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLLN_ Legal Services The Law Director provides legal representation to City Council, the City Manager, the administrative departments, and various Boards and Commissions. The Law Director is appointed by the City Manager with the approval of City Council. Currently this position is filled on a contractual basis. Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director also advises City Officials of pending legislation affecting municipal operations. In addition, either the Director or one of the Director's assistants prosecutes all criminal cases which come before the Dublin Mayor's Court. OBJECTIVES AND ACTIVITIES • To provide legal counsel in accordance with the contract. PERSONNEL DATA POSITION TITLE 2010 CURRENT NUMBER 2011 ADOPTED Director of Law Assistant Director of Law TOTAL NOTES AND ADJUSTMENTS Numerous associates within the firm of Schottenstein, Zox, and Dunn work under the direction of the Director of Law to provide legal counsel for the City. Legal Srvs -69- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund City Manager Legal Services 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1140 Other Expenses 2345 Legal Services 982,146 984,000 969,000 947,420 996,000 2346 Other Legal Services 1,054,097 615,000 850,000 850,000 675,000 2349 Professional Services 57,918 150,000 80,000 60,000 100,000 2,094,161 1,749,000 1,899,000 1,857,420 1,771,000 TOTALS $2,094,161 $1,749,000 $1,899,000 $1,857,420 $1,771,000 -70- Legal Services BUDGET SUMMARY • Account 2345 is used to pay for general services provided by the Director of Law, including Mayor's Court. The contract is based on the contract authorized by City Council. • Account 2346 provides funding for special legal services provided by the Director of Law (i.e. labor negotiations and telecommunications, and litigation. • Account 2349 includes funds for services related to economic development and other outside legal services as needed. rt Legal Srvs -71- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN.. Finance /Office of the Director STATEMENT OF FUNCTIONS The Director of Finance assists the City Manager in the preparation and administration of the operating budget, the capital improvements program, and is responsible for the administration of the City's debt and the various economic development and tax increment financing agreements. The Director of Finance also has administrative authority over Taxation, Procurement, and Accounting and Auditing. OBJECTIVES AND ACTIVITIES • To help maintain a fiscally sound government and to conform to regulations by improving methods for finan cial planning and capital improvement planning. • To provide assistance to the City Manager in the preparation and administration of the City's operating and capital budgets. • To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate the service cost with the service revenue. • To maintain the financial records, ensure compliance with economic development commitments, and allocate funds in accordance with the applicable agreements for the City's various Tax Increment Financing Districts and Community Reinvestment Areas. • To administer the City's debt financing function with the goal of maintaining the AAA rating from Fitch Ratings and Aaa rating from Moody's Investors Service. • To receive the Distinguished Budget Presentation Award for the 2011 Operating Budget. • To develop, implement and administer the City's procurement functions, including competitive bid processes and utilization of cooperative purchasing and reverse auction alternatives. PERSONNEL DATA POSITION TITLE Director, Finance/Deputy City Manager Deputy Director of Finance Budget Manager Financial Analyst Budget Analyst Procurement Assistant Administrative Assistant TOTAL 6 NOTES AND ADJUSTMENTS The Budget Analyst has been removed from the proposed personnel. The Procurement Technician is included in the personnel data for the Office of the Director as a result of splitting time between the procurement function and providing general clerical support for the Department of Finance. 2010 2011 CURRENT NUMBER ADOPTED 1 1 FmAdm -73- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Finance Office of the Director 2009 2010 2010 Actual Budget Revised Budget 2010 2011 Estimate Budget 101 -1210 Personal Services 2110 Salaries/Wages 465,267 449,620 441,580 415,200 456,550 2111 Overtime Wages 0 0 0 0 0 2113 Short Term Disability 4,326 0 0 0 0 2120 Employee Benefits 136,216 120,960 129,000 129,000 149,060 605,809 570,580 570,580 544,200 605,610 Other Expenses 2201 Conference /Mileage 434 1,500 1,500 1,500 1,500 2340 Accounting/Auditing Sery 525 525 550 550 550 2380 Printing & Reproductions 1,324 2,500 2,500 1,600 2,500 2390 Misc Contractual Services 23,936 5,500 6,539 5,500 5,500 2391 Memberships/SubscriptionE 1,478 1,000 1,000 1,000 1,000 2410 Office Supplies 1,147 1,000 1,000 1,000 1,000 28,844 12,025 13,089 11,150 12,050 TOTALS $634,653 $582,605 $583,669 $555,350 $617,660 -74- Finance/Office of the Director BUDGET SUMMARY Account 2110 provides funding for the staffing reflected in the Personnel Data. Account 2380 provides funding for the printing of the City's operating and capital budgets and the cost study document. The number of hard copy documents will be fewer due to an increase in CD Rom versions as well as availability on the City's web site. Account 2390 funds continuing consultation for the annual update of the cost of services study and upgrades to the software used to complete the study. FmAdm -75- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Finance Procurement 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1211 Personal Services 2110 Salaries/Wages 50,272 47,970 41,850 41,850 49,610 2111 Overtime Wages 354 400 400 400 500 2113 Short Term Disability 0 0 6,130 6,121 0 2120 Employee Benefits 24,797 25,950 25,940 25,890 25,860 75,423 74,320 74,320 74,261 75,970 Other Expenses 2320 Communications 15,050 30,000 30,020 30,000 30,000 2330 Rents /Leases 17,645 19,080 20,322 19,100 11,450 2351 Maint. of Equipment 942 1,000 1,000 1,000 1,000 2370 Advertising 2,013 2,500 2,500 2,500 2,500 2390 Misc Contractual Services 12,201 20,000 26,000 26,000 20,000 2391 Memberships/Subscriptions 640 795 795 795 800 2410 Office Supplies 23,510 25,000 24,435 23,000 25,000 2420 Operating Supplies 0 700 700 700 700 2429 Coffee /Misc. Supplies 15,278 19,500 16,521 16,500 19,500 87,279 118,575 TOTALS $162,702 $192,895 122,293 119,595 110,950 $196,613 $193,856 $186,920 -76- Finance/ Procurement BUDGET SUMMARY • Account 2320 reflects postage expenses for City Hall. • Account 2330 includes funding for rental of the City Hall postage machine and water coolers. • Account 2370 provides funding forbid notices /legal advertisements for public improvement and construction projects; greater use of the City's website as well as use of alternative advertising venues have reduced this cost. • Account 2390 provides funding for the fees related to fixed assets sold on GovDeals, an online auction provider. • Account 2410 provides funding for letterhead stationery/envelopes, business cards, note cards, and folders for citywide usage. • Account 2429 provides funding for coffee and related supplies to make coffee available to City staff and visitors during meetings at City buildings. Procurement -77- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CM OF DUBLh%4_ Finance/ Transfers /Advances STATEMENT OF FUNCTIONS The General Fund is the general operating fund of the City, money can be transferred from the General Fund to any other fund with approval of City Council. A transfer is the permanent movement of money from one fund to another. Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safety Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly credited to those funds. Funds are transferred when their fund balance drops below the average monthly expenditures anticipated. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects identified in the Citys Five -Year Capital Improvements Program (CIP). To the extent that cash reserves become available in the General Fund, additional capital projects are programmed in the CIP. An advance is a temporary movement of money from one fund to another. The City has utilized advances, for the most part, to provide initial funding for capital projects associated with the tax increment financing districts. NOTES AND ADJUSTMENTS Transfer -79- 12/06/10 2011 Budget -City of Dublin, Ohio General Fund 2010 Finance 2009 2010 Revised 2010 2011 Transfers /Advances Actual Budget Budget Estimate Budget 101 -1217 Transfers 2710 Street Maintenance Fund $1,250,000 $1,650,000 $1,650,000 $1,650,000 $1,650,000 2711 Recreation Fund 3,000,000 4,000,000 4,000,000 3,250,000 4,000,000 2712 Safety Fund 8,700,000 9,500,000 9,500,000 9,000,000 9,500,000 2714 General Bond Retirement Fund 0 0 0 0 0 2715 Capital Improvements Tax Fund 0 0 0 0 0 2718 Swimming Pool Fund 250,000 500,000 500,000 250,000 400,000 2720 Cemetery Fund 50,000 125,000 125,000 100,000 125,000 2723 Land Acquisition Fund 0 0 0 0 0 2740 COIC Improvement Fund 0 0 0 0 0 101 -1218 Advances(1) 2740 COIC Improvement Fund 655,000 0 0 0 0 2741 Woerner - Temple TIF 0 0 0 232,300 240,000 2742 Tartan West TIF 0 0 0 0 1,000,000 2743 Delta Energy TIF 0 0 0 0 650,000 TOTALS $13,905,000 $15,775,000 $15,775,000 $14,482,300 $17,565,000 (1) Advances are not required to be appropriated, they are reflected for cash flow purposes N Finance / Miscellaneous Accounts STATEMENT OF FUNCTIONS These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific function. The functional "supervision" of these accounts is provided by the Department of Finance. The cost of the City's annual audit has been reflected in the Miscellaneous Accounts due to its citywide nature. NOTES AND ADJUSTMENTS MiscAccts -81- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Finance Miscellaneous 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1219 Other Expenses 2301 County Auditor Deductions 15,124 11,500 17,000 17,000 17,500 2340 Accounting/Auditing Sery 52,165 52,750 52,750 52,750 53,500 2398 Real Estate Taxes 171,916 105,000 99,500 35,000 35,000 2309 Health Services 222,949 222,950 222,950 222,950 232,180 462,154 392,200 TOTALS $462,154 $392,200 392,200 327,700 338,180 $392,200 $327,700 $338,180 -82- Finance/ Miscellaneous Accounts BUDGET SUMMARY • Account 2301 provides funding for election expenses and expenses related to advertising and collecting delinquencies. These fees are deducted from the City s property tax settlements. • Account 2309 provides funding for the City's contract with the Franklin County Board of Health. • Account 2340 provides funding for the City's annual audit. The Auditor of State approved a three -year contract in 2009 to retain the City's current auditors, Clark, Schaefer, Hackett and Co. • Account 2398 funds real estate taxes for properties owned by the City that are not tax- exempt based on usage, or for which property tax exemption is pending. MiscAccts -83- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLIN.. Finance /Accounting & Auditing STATEMENT OF FUNCTIONS Accounting & Auditing is responsible for maintaining the financial records ofthe City including: recording all receipts and expenditures; processing the City's payroll, maintaining capital asset records, internally ex aminin g and auditing accounts of the various departments and preparation of the City's Comprehensive Annual Financial Report (CAFR). OBJECTIVES AND ACTIVITIES • To receive an unqualified audit opinion and the Certificate of Achievement for Excellence in Financial Reporting for the City's CAFR. • To collect, deposit, and accurately account for City monies received, and ensure compliance with established procedures. • To pay vendors providing goods and services to the City in a timely manner, account for expenditures accurately and ensure compliance with established procedures. • To ensure accurate and timely payment of employees' wages, salaries and benefits in accordance with the City's labor contracts, administrative policies, and federal and state regulations. • To safekeep and invest City monies in a manner consistent with the Ohio Revised Code and the City's investment policy. • To maintain accountability for the City's capital assets. PERSONNEL DATA POSITION TITLE Director, Accounting & Auditing Accountant Payroll Specialist Accounting Specialist Accounting Specialist (part-time) TOTAL 2010 2011 CURRENT NUMBER ADOPTED 1 1 3 1 7 NOTES AND ADJUSTMENTS FinAcct -85- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Finance Accounting and Auditing 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1220 Personal Services 2110 SalarieslWages 426,018 419,730 419,730 417,295 427,470 2111 Overtime Wages 802 750 750 750 1,100 2120 Employee Benefits 152,951 157,295 157,295 157,295 160,530 32,500 579,771 577,775 577,775 575,340 589,100 Other Expenses 2201 Conference /Mileage 2,677 2,500 2,523 2,500 2,500 2340 Accounting/Auditing Sery 12,064 550 580 580 580 2349 Professional Services 30,000 30,000 32,500 32,500 30,000 2370 Advertising 55 50 50 50 60 2380 Printing & Reproductions 1,027 1,000 1,000 1,000 1,000 2390 Misc Contractual Services 48,526 44,000 44,298 44,000 46,000 2391 Memberships /Subscription: 1,098 800 800 800 960 2410 Office Supplies 4,008 5,000 5,000 5,000 5,000 2910 Refunds 5 0 0 0 0 99,460 83,900 86,751 86,430 86,100 Capital Outlay 2520 Equipment & Furniture 1,620 0 0 0 0 1,620 0 0 0 0 TOTALS $680,851 $661,675 $664,526 $661,770 $675,200 Finance/Accounting & Auditing BUDGET SUMMARY • Account 2340 provides funding for the Government Finance Officers Association (GFOA) filing of the Comprehensive Annual Financial Reports (CAFR). • Account 2349 provides funding for the use of an investment advisor for most of the City's portfolio. • Account 2380 provides funding for the printing of the City's CAFR. A minim number of hard copies of the document will be printed, and compact disk versions will be used to distribute the document when appropriate. • Account 2390 provides funding for custodial fees related to investment accounts, other banking fees, and fees associated with the City's purchasing card program. The increase is the result of lower interest rates on the City's overnight investments, which are used to offset banking charges. • Account 2410 provides funding for blank check stock and leave request forms for City employees. FinAcct -87- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN. Finance/Taxation STATEMENT OF FUNCTIONS Taxation is responsible for the collection of all tax revenues, audits, delinquency collections, compliance projects, refunds, and other duties as assigned. The City of Dublin continues to grow and, as a mandatory filing community, the City is always striving to reduce the number of forms printed to become "greener" and to use more innovative means for tax filings to achieve a higher level of distinction in Central Ohio. Preliminary and final audits are conducted to insure that all tax obligations have been fulfilled The Director of Taxation works closely with businesses to insure proper and timely filing, paying and processing of all tax forms. OBJECTIVES AND ACTIVITIES • To operate an efficient, organized and cooperative tax office. • To reduce the number of withholding forms printed by sending a letter with a Personal URL to each non - payroll service withholder to allow them to access their own forms and to print them as needed (reduction in cost of printing and postage). • Work with City of Columbus to develop a uniform method to allow payroll service providers to file using ACH Credit. • To accept payments via credit/debit cards and electronic checks through a third party provider at no cost to the City (increase customer service and reduce delinquencies). • To allow all Dublin residents to file electronically to reduce amount of paper received. • To allow tax practitioners to file clients' returns and pay any tax due electronically. • To maintain prompt processing time frames on all returns and refunds. • To review withholding frequencies on all accounts and make necessary adjustments. • To closely monitor progress of collection efforts through formally established delinquency procedures. • To monitor income tax legislation and update income tax ordinance as necessary. • To accept W -2's via magnetic tape or diskette. • To accept payments processed through the Ohio Business Gateway and the Online Tax Tool. • To cross -train Taxation staff. • To implement electronic filing and electronic funds transfer for withholding accounts. • To provide assistance in the administration of tax increment financing and economic development agreements. • To scan all tax documents to enable records to be accessed quickly and efficiently at each work- station. PERSONNEL DATA 2010 2011 POSITION TITLE CURRENT NUMBER ADOPTED Director, Taxation 1 Accounting Specialist 4 Office Assistant II (part-time) 1 Office Assistant I (part -time) 1 Intern 1 TOTAL NOTES AND ADJUSTMENTS: The intern is included in the proposed positions but is not funded for 2011. FinTax -89- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Finance Taxation 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1230 Personal Services 2110 2111 2112 2113 2120 Salaries/Wages Overtime Wages Other Wages Short Term Disability Employee Benefits 372,881 2,031 668 4,332 112,847 371,820 2,000 0 0 113,660 365,530 3,840 0 0 118,110 360,000 3,835 0 0 118,110 376,550 2,000 0 0 136,990 492,759 487,480 487,480 481,945 515,540 Other Expenses 2201 Conference /Mileage 2,473 4,100 4,100 3,000 4,150 2320 Communications 10,433 12,200 12,200 12,200 12,700 2349 Professional Services 8,787 9,850 9,850 9,850 9,950 2351 Maint. of Equipment 130 350 350 350 300 2390 Misc Contractual Services 83,749 50,130 52,372 50,130 56,820 2391 Memberships /Subscriptions 654 1,130 1,130 1,130 990 2410 Office Supplies 2,512 4,000 4,000 3,000 3,000 2414 Dublin Forms 8,164 10,250 10,421 10,250 10,500 2910 Refunds 2,716,884 2,057,560 2,057,560 2,057,560 2,142,000 2,833,786 2,149,570 2,151,983 2,147,470 2,240,410 Capital Outlay 2520 Equipment & Furniture 5,256 0 0 0 0 5,256 0 0 0 0 TOTALS $3,331,801 $2,637,050 $2,639,463 $2,629,415 $2,755,950 .a Finance /Taxation BUDGET SUMMARY • Account 2320 provides funding costs related to the distribution of talc forms. • Account 2349 provides funding for the online tax tool (including withholding) and electronic filing for both individuals and tax practitioners as well as the cost for the State of Ohio tape which is used to ensure compliance. • Account 2390 includes funding to utilize a collection agency for collection of delinquent accounts. • Account 2414 funds letters with Personal URLs that are sent to filers to direct them to their own site via the online tax tool to reduce the number of paper returns received; thus reducing the manpower necessary to ensure the return are truly "Dublin" returns. Non - payroll service provider withholding accounts will receive a letter with a Personal URL instead of a booklet that will allow them to print forms with their Dublin identification as needed and will identify them as " active" accounts thereby reducing the City's accepting dollars for accounts with Dublin mailing address but not physically located in Dublin. • Account 2910 provides funding for income tax refunds. The estimate is based on 3.25% of the total collections. FinTax -91- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUUM Public Service/ Office of Director of Public Service STATEMENT OF FUNCTIONS In the reorganization of City Departments and Divisions proposed by the City Manager, and approved by Dublin City Council on November 16, 2009, the Office of the Director of Public Service was eliminated and the functions of the former office were realigned accordingly. PERSONNEL DATA POSITION TITLE 2010 2011 ADOPTED TOTAL NOTES AND ADJUSTMENTS 0 Service -93- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Public Service Office of the Director 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1310 Personal Services 2110 Salaries/Wages 89,556 2120 Employee Benefits 41,789 0 0 0 0 0 0 0 0 131,345 0 0 0 0 TOTALS $131,345 $0 $0 $0 $0 -94- Public Service/ Office of the Director BUDGET SUMMARY In the reorganization of City Departments and Divisions proposed by the City Manager, and approved by Dublin City Council on November 16, 2009, the Office of the Director of Public Service was eliminated and the functions of the former office were realigned accordingly. Service -95- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLLN_ Public Service/ Solid Waste Management STATEMENT OF FUNCTIONS The City of Dublin seeks recognition in the field of local government as being environmentally sensitive. To this end the City will provide a comprehensive solid waste management program This program will provide services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification. This program will ensure the City's compliance with all solid waste management rules and regulations. All related services will be provided with the highest quality forces on customer satisfaction. OBJECTIVES AND ACTIVITIES • To deliver the highest quality curbside chipper /leaf pickup service in the central Ohio area. • To continue to ensure our contracted refuse services are of the highest quality. • To maintain good customer relations by providing quality service pickup. • To keep storm systems free of leaf debris. • To keep the City's right -of -way free of unsightly and unsafe vegetative debris piles. • To perform chipper /leaf pickups in an economical efficient manner. • To continue to inform and educate the public on the City's solid waste programs. • To continue to increase the diversion rate from landfills by encouraging both business and residential recycling. PERSONNEL DATA POSTI'ION TITLE 2010 2011 ADOPTED Operations Administrator Maintenance Crew Supervisor Maintenance Worker Office Assistant II Seasonal Maintenance Worker TOTAL 1 1 1 1 4 4 1 1 3 3 10 10 NOTES AND ADJUSTMENTS: The Operations Administrator position is allocated 67% to this budget and 33% to the Street Maintenance and Repair Fund, the Maintenance Crew Supervisor is allocated 50% to this budget and 50% to the Street Maintenance and Repair Fund and the Director of Streets and Utilities reflected in the Street Maintenance and Repair Fund is allocated 25% to this budget. SwMgmt -97- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Public Service Solid Waste Management 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1311 Personal Services 2110 Salaries/Wages 374,305 355,580 410,005 410,000 394,470 2111 Overtime Wages 48,983 34,250 34,250 30,000 34,250 2112 Other Wages 83,371 56,480 56,480 49,200 51,600 2113 Short Term Disability 4,816 0 3,665 3,665 0 2120 Employee Benefits 195,197 100,450 178,500 178,495 183,950 2140 Uniforms & Clothing 3,710 7,360 8,057 5,000 8,200 710,382 554,120 690,957 676,360 672,470 Other Expenses 2201 Conferences /Mileage 1,978 2,350 2,350 2,000 2,700 2330 Rents /Leases 1,000 3,000 3,000 3,000 3,000 2349 Other Professional Sery 848 3,500 5,751 3,500 3,500 2351 Maint. of Equipment 1,089 4,000 4,000 1,500 4,000 2380 Printing & Reproductions 218 300 300 300 300 2391 Memberships /Subscription: 640 685 685 600 690 2410 Office Supplies 819 300 1,310 300 300 2420 Operating Supplies 2,311 3,550 3,550 3,450 3,050 2440 Small Tools & Minor Equip 554 2,000 2,000 2,000 2,000 2811 Refuse Collect. /Recycling 2,373,179 2,496,480 2,506,591 2,456,000 2,596,720 2813 Promotional Programs 1,877 2,450 2,950 2,500 2,200 2,384,513 2,518,615 2,532,487 2,475,150 2,618,460 Capital Outlay 2520 Equipment & Furniture 0 600 600 0 0 0 600 600 0 0 TOTALS $3,094,895 $3,073,335 $3,224,044 $3,151,510 $3,290,930 no Public Service/ Solid Waste Management BUDGET SUMMARY • Account 2110 provides funding for the staffing reflected in the Personnel Data. • Account 2201 provides funding for Commercial Driver's License renewals, CityWorks training and LTAP Road Scholar training. • Account 2330 provides contingency funding for equipment rental that may be required in the event of detrimental weather. • Account 2349 provides funding for professional services to remove city facility hazardous waste and dead animals. • Account 2420 provides funding for operation supplies including waste hauler permits, paint, nuts/bolts, and other consumable items. • Account 2811 provides funding for the City's refuse/recycling contract with Rumpke, which was renewed in 2009 for the 2010 — 2014 time period. In addition, this account provides funds for small facility recycling containers, tipping fees for dumpsters/special events, and decorative recycling containers for events. • Account 2813 provides funding for Earthweek, Irish Festival, and Household Hazardous Waste. SwMgmt -99- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUUI,N. Administrative Services / Fleet Management STATEMENT OF FUNCTIONS The Fleet Management Division provides City staff with safe, well- maintained transportation, enabling them to perform tasks with highly maintained vehicles that reflect a positive image for the City. Goals include ensuring all vehicles and equipment are well maintained and repairs are made in a timely and effective manner. Staff will continue to pursue alternative fuel and other options in an effort to reduce emissions of the city fleet and equipment. OBJECTIVES AND ACTIVITIES • Provide the highest vehicle maintenance standards. • Properly maintain fleet to ensure all City equipment is safe for use. • Add/replace vehicles and equipment as needed to ensure the correct equipment is available to complete tasks safely and economically and deliver services to residents at expected levels. • Implement consistent preventative maintenance procedures to ensure maximum usage of equipment. • Provide support for the online auction to dispose of older vehicles and equipment from the fleet. • Analyze alternative fuel and hybrid fleet options and incorporate those options when appropriate. • Oversee the City's fueling station. • Monitor and analyze vehicle and equipment usage to ensure proper size of fleet. PERSONNEL DATA POSITION TITLE Fleet Manager Fleet Administrator Maintenance Crew Supervisor Automotive Mechanic I Office Assistant II TOTAL 2010 2011 CURRENT NUMBER ADOPTED 0 1 1 1 1 0 6 6 1 1 NOTES AND ADJUSTMENTS This includes the elimination ofthe Maintenance Crew Supervisorposition and the addition of a Fleet Manager position. Fleet -101- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Public Service Fleet Maintenance 2009 2010 Actual Budget 2010 2010 Revised Budget Estimate 2011 Budget 101 -1321 500,000 533,620 2111 Personal Services 2110 Salaries/Wages 512,940 530,740 530,740 500,000 533,620 2111 Overtime Wages 21,775 18,410 18,410 18,000 22,000 2113 Short Term Disability 26,094 0 0 0 0 2120 Employee Benefits 200,619 205,045 205,045 200,000 232,360 2140 Uniforms & Clothing 3,932 4,930 5,087 5,000 6,820 765,360 759,125 759,282 723,000 794,800 Other Expenses 2201 Conference /Mileage 3,423 4,570 4,570 3,600 6,700 2330 Rents /Leases 1,745 1,500 1,500 1,500 2,000 2349 Professional Services 6,180 7,950 8,265 7,500 8,050 2351 Maint. of Equipment 19,056 16,430 16,430 15,000 15,200 2390 Misc Contractual Services 5,930 9,000 10,380 6,850 10,500 2410 Office Supplies 917 1,000 1,000 1,000 1,000 2420 Operating Supplies 11,152 15,000 17,199 11,000 15,000 2421 Fuel 1,079,157 1,400,000 1,447,822 1,175,700 1,400,000 2431 Vehicle Maintenance 233,967 276,000 302,332 261,750 276,000 2440 Small Tools & Minor Equip 4,259 4,400 4,400 4,400 5,300 1,365,786 1,735,850 1,813,898 1,488,300 1,739,750 Capital Outlay 2520 Equipment & Furniture 10,687 750 750 0 0 10,687 750 750 0 0 TOTALS $2,141,833 $2,495,725 $2,573,930 $2,211,300 $2,534,550 -102- Administrative Services / Fleet Management BUDGET SUMMARY • Account 2110 provides funding for the staffing reflected in the Personnel Data. • Account 2330 provides funding for special tool rental. • Account 2349 includes funds for the removal of hazardous materials in accordance with federal guidelines, including used motor oil, oil filters and tires. • Account 2351 provides funding for various equipment inspections, outside body repairs, and the radio service contract. • Account 2390 provides funds for car washes as needed and for fire extinguisher inspection. • Account 2420 includes funding for soaps, wax degreasers, decal materials and welding materials. • Account 2421 provides funding for fuel and other petroleum products. Approximately 50% ofthe fuel is consumed by the Dublin City School District and Washington Township and is reimbursed based on actual usage. • Account 2431 provides funding for the repair and maintenance of all City -owned vehicles and equipment. • Account 2440 provides funding for hand tools and special tools due to model year changes. Fleet -103- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLIN- Public Service / Engineering STATEMENT OF FUNCTIONS Engineering provides services such as design review, pavement management, operation and maintenance of traffic signals, street lights, the outdoor warning system, school zone flashers, traffic sign and pavement marking maintenance, surveying, construction inspection, design, operation and maintenance of water distribution, storm and sanitary sewers, flood plain, retention and detention basins, management of capital improvement projects and consultation on proposed proj ects to various City departments. The City Engineer is responsible for ensuring engineering standards and guidelines are followed for all work in the public rights -of- way and easements. This function reviews the engineering aspects of all development projects and provides significant support to Streets and Utilities, Parks and Open Space, and Facilities Management regarding the maintenance of City infrastructure. The City Engineer provides advice and information to City Council, the Planning and Zoning Commission, and Task Forces when convened for special initiatives /projects. OBJECTIVES AND ACTIVITIES • To maintain City infrastructure by establishing a maintenance program for sanitary and storm sewers, manholes, streets, curb and gutters, sidewalks, bikepaths, traffic signals, signage, pavement markings, flood plain and ponds. • To manage timely completion of City capital improvement projects. • To ensure comprehensive, timely review of engineering plans and reports for capital improvement projects, subdivisions and development related projects. • To coordinate with other governmental agencies in regards to pursuing federal and state grants, storm and sanitary sewer, water distribution and other applicable issues. To manage the comprehensive stormwater maintenance and improvement program. PERSONNEL DATA POSITION TITLE Director, Engineering Engineering Manager Civil Engineer Engineering Assistant Electrical Worker Engineering Project Coordinator Engineering Project Inspector Administrative Assistant Office Assistant I Staff Assistant I TOTAL 2010 CURRENT NUMBER 2011 ADOPTED 6 6 1 1 2 2 1 1 30 28 NOTES AND ADJUSTMENTS One Civil Engineer and one Engineering Assistant have been removed from the proposed staffing. Engineer -105- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Public Service Engineering 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1330 Personal Services 2110 SalariesM/ages 1,785,481 1,694,470 1,694,470 1,694,470 1,726,900 2111 Overtime Wages 29,520 30,000 30,000 30,000 30,000 2113 Short Term Disability 10,517 0 360 360 0 2120 Employee Benefits 673,680 651,560 683,900 683,900 713,000 2140 Uniforms & Clothing 5,097 6,580 6,580 6,580 6,750 2,504,295 2,382,610 2,415,310 2,415,310 2,476,650 Other Expenses 2201 Conferences /Mileage 18,540 21,500 21,500 21,500 26,450 2211 Meeting Expenses 407 1,000 1,000 1,000 1,000 2320 Communications 2,147 4,000 3,640 1,800 3,500 2346 Eng. Inspection 49,898 50,000 60,000 60,000 50,000 2348 Plan Review 1,611 10,000 23,389 0 10,000 2349 Other Professional Sery 224,551 168,500 207,356 140,000 230,500 2380 Printing and Reproduction 2,828 4,000 4,000 2,000 3,500 2391 Memberships/Subscription: 4,234 4,500 4,500 4,400 4,500 2410 Office Supplies 9,639 10,500 11,500 8,500 10,000 2420 Operating Supplies 2,811 7,000 7,000 5,000 7,000 316,666 281,000 343,885 244,200 346,450 Capital Outlay 2520 Equipment & Furniture 1,777 2,500 3,991 2,500 1,910 1,777 2,500 3,991 2,500 1,910 TOTALS $2,822,738 $2,666,110 $2,763,186 $2,662,010 $2,825,010 -106- Public Service / Engineering BUDGET SUMMARY • Account 2110 provides funding for staffing reflected in the Personnel Data. • Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food, beverages, and associated supplies. • Account 2346 provides funding for inspection of construction materials by the City of Columbus, contract geo- technical testing services and contract inspection services. • Account 2348 provides funding for consultant and specialized plan review. • Account 2349 provides funding for consulting services, including surveying, micro- modeling training, bridge load ratings and inspections mandated by the Ohio Department of Transportation and the Federal Highway Administration, the National Pollution Discharge Elimination System (NPDES) permit fee and required public education and outreach, and professional services associated with floodplain permit review. The request for 2011 includes funding to complete the studies needed for the implementation of the Bridge Street Corridor Plan. • Account 2380 provides funding for printing contract documents and plans related to the City's capital improvement projects. Engineer -107- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Public Service Miscellaneous 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1339 Other Expenses 2310 Utilities 185,616 2430 Repair & Maintenance 86,159 185,000 150,000 185,010 207,228 185,000 125,000 185,000 125,000 271,775 335,000 392,238 310,000 310,000 Capital Outlay 2520 Equipment & Furniture 0 0 0 0 0 0 0 0 0 0 TOTALS $271,775 $335,000 $392,238 $310,000 $310,000 -108- Public Service / Miscellaneous BUDGET SUMMARY Account 2310 provides funding for electrical service to the City's streetlights and outdoor early warning siren system. Account 2430 provides funding to purchase parts and supplies for the City's streetlights and outdoor early warning siren system. The 2011 budget includes funding for replacement bridge lights. PubServMisc -109- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLLN- Public Service / Building Standards STATEMENT OF FUNCTIONS Building Standards is under the administrative direction of the Director of Building Standards (Chief Building Official) who reports to the Deputy City Manager/Director of Economic Development. The primary responsibilityofBuilding Standards is to ensure that all new construction, both commercial and residential, complies with all applicable state, local, and national building codes. OBJECTIVES AND ACTIVITIES • To ensure that all new construction complies with all applicable state, local, and national building codes. • To perform plan reviews on applications, perform inspections, issue permits and issue certificates of occupancy. • To provide direction and communicate with the construction applicants and the public. • To provide timely information regarding levels and types of construction activity within the City to City departments, applicants, and the public. • To provide drafting and architectural support to City projects. PERSONNEL DATA POSITION TITLE Director, Building Standards Plans Examination Manager Review Services Administrator Review Services Analyst Commercial Plans Examiner Building Inspector Electrical Inspector Electrical Inspector (part-time) Residential Plans Examiner Development Review Specialist Office Assistant II Senior Building Inspector Administrative Assistant Intern 2010 2011 CURRENT NUMBER ADOPTED 1 1 1 0 1 0 0 1 1 1 4 4 1 1 1 0 1 1 2 1 4 3 1 1 1 1 1 0 TOTAL 20 15 NOTES AND ADJUSTMENTS The Plans Examination Manager, one Office Assistant II and the Intern positions were shown as authorized positions, but are not funded in 2010. These positions are being removed in 2011. One of the current Development Review Specialist positions is being upgraded to a Review Services Analyst position to fill an oversight void in the Review Services area and to manage the conversion to Electronic Plan Review in 2011 resulting in the removal of the Review Services Administrator. The part-time Electrical Inspector is also being removed from the proposed staffing. Building Standards and Land Use and Long Range Planning ( LULRP) will be working together in 2011 to use existing inspection staff to fill a void created in Zoning Code enforcement with the loss of a staff member in LULRP in 2010. Bldg -111- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Public Service Building Standards 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1340 Personal Services 2110 Salaries/Wages 1,028,836 1,017,450 967,900 925,000 946,370 2111 Overtime Wages 7,709 4,250 4,250 2,670 4,250 2112 Other Wages 7,749 0 11,800 11,800 12,000 2113 Short Term Disability 7,275 0 12,625 12,625 0 2120 Employee Benefits 349,969 321,375 346,500 346,500 358,350 2140 Uniforms & Clothing 1,769 2,000 2,639 2,600 2,000 1,403,307 1,345,075 1,345, 714 1,301,195 1,322,970 Other Expenses 2201 Conferences /Mileage 8,553 6,000 6,510 6,300 6,000 2211 Meeting Expenses 415 500 500 500 500 2347 Building Inspection Sery 40,657 40,000 45,498 45,000 40,000 2348 Plan Review 45,045 35,000 39,955 11,000 30,000 2349 Other Professional Sery 4,155 0 0 0 0 2380 Printing and Reproduction 1,681 2,500 3,749 2,000 2,500 2390 Contractual Services 0 5,000 5,000 3,150 1,500 2391 Memberships /Subscription< 2,699 2,500 2,500 2,500 2,500 2410 Office Supplies 3,719 4,000 4,295 3,500 4,000 2420 Operating Supplies 11,722 8,000 8,030 2,500 8,000 2910 Refunds 7,821 7,500 7,500 7,500 7,500 126,467 111,000 123,537 83,950 102,500 Capital Outlay 2520 Equipment & Furniture 500 500 500 500 500 500 500 500 500 500 TOTALS $1,530,274 $1,456,575 $1,469,751 $1,385,645 $1,425,970 -112- Public Service / Building Standards BUDGET SUMMARY • Account 2110 provides funding for the staffing reflected in the Personnel Data. • Account 2113 reflects estimated expenditures in 2009 for approved short-term disability payments. These amounts represent the partial wage replacement provided by the program; prior to the end of the year, internal transfer of funds from the salaries and wages account (2110) will provide for adequate appropriation for these expenses. • Account 2140 includes apparel for seven inspectors, including boots, hats and gloves, one long sleeved shirt, and one short sleeved shirt which are replaced annually; and heavy winter coats, weather - resistant jackets and rain gear, rubber outer boots and a coverall suit which are replaced as needed. • Account 2347 includes funding for plumbing inspection services from the Franklin County Board of Health. Fees collected directly offset this expense. • Account 2348 funds contract services needed to complement the plan review which is completed in- house. Bldg -113- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CM OF DUBIM Land Use and Long Range Planning STATEMENT OF FUNCTIONS Land Use and Long Range Planning was created in 2005 as part of citywide reorganization, and is administered by the Director of Land Use and Long Range Planning and is responsible for the City's land use, planning, and zoning functions, including the enforcement of the Zoning Code, and serves as staff to several commissions. Activities relate to the following functional areas: review of development proposals; preparing /updating and implementing the Community Plan; project analysis; area studies; code enforcement; zoning compliance inspections; land use modeling and impact analysis; capital improvement programming and economic development support; code amendment preparation; and customer service operations (such as garage sale permits). The mission statement is as follows: The Mission of Land Use and Long Range Planning is to provide professional and technical expertise to guide the land use decisions of public officials, residents, and the development community. We engage our citizens to establish and realize a long range vision for Dublin's land use and development character. We facilitate the zoning process through the implementation of the Community Plan and the administration and enforcement of the City's land use codes. OBJECTIVES AND ACTIVH'IES • To be responsive to citizens on planning issues and facilitating a citizen participation process. • To plan the orderly, high quality growth of the city by implementing the Community Plan. • To assist economic development activities by providing land use/site design support. • To assist in the coordination and the implementation of the capital improvement program. • To manage development proposals through the public hearing process. • To administer development regulations. • To be responsive to City Council goals. • To ensure compliance with all orders of City Council, Planning Commission, Board of Zoning Appeals, Architectural Review Board, and various special subcommittees, task forces, and other groups. PERSONNEL DATA POSITION TITLE 2010 CURRENT NUMBER 2011 ADOPTED Director, Land Use & Long Range Planning Planning Manager Senior Planner Planner Code Enforcement Supervisor Code Enforcement Officer Landscape Architect Zoning Inspector Administrative Assistant Office Assistant I Office Assistant II Planning Assistants TOTAL 1 1 2 2 2 2 1 1 2 1 6 6 28 27 NOTES AND ADJUSTMENTS An Office Assistant II position was moved to Community Relations and two of the proposed positions, a Planner and a Zoning Inspector, are not funded. Two Planning Assistant positions are also not funded. LULRP -115- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Land Use /Long Range Plans Office of the Director 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1410 Personal Services 2110 Salaries/Wages 1,340,445 1,168,950 1,210,500 1,210,500 1,210,910 2111 Overtime Wages 10,916 15,000 15,000 7,500 12,500 2112 Other Wages 85,969 82,420 82,420 55,000 75,000 2113 Short Term Disability 12,910 0 0 0 0 2120 Employee Benefits 498,441 433,080 490,000 490,000 480,100 2140 Uniforms & Clothing 2,901 3,750 4,811 2,500 4,700 1,951,582 1,703,200 1,802,731 1,765,500 1,783,210 Other Expenses 2201 Conferences /Mileage 23,468 14,725 35,804 24,000 25,650 2211 Meeting Expenses 2,546 850 3,320 2,800 850 2320 Communications 10,016 10,000 10,480 9,000 10,000 2330 Rents /Leases 27,567 18,400 23,067 18,400 18,400 2344 Planning Services 173,812 140,000 405,193 375,000 140,000 2349 Other Professional Sery 988 6,800 37,813 15,000 16,800 2351 Maint. of Equipment 10,029 14,800 17,097 9,550 14,800 2370 Advertising 84 500 500 500 500 2380 Printing and Reproduction 234 8,500 23,946 13,000 6,500 2390 Contractual Services 256 750 750 750 10,000 2391 Memberships/Subscriptions 9,421 9,000 9,200 9,000 9,000 2410 Office Supplies 3,711 7,000 10,131 5,000 7,000 2420 Operating Supplies 3,869 6,000 11,800 5,500 6,000 2830 Code Enforcement 10,509 16,400 21,888 7,500 16,400 2910 Refunds 5,001 15,000 15,000 5,000 10,000 281,511 268,725 625,989 500,000 291,900 Capital Outlay 2520 Equipment & Furniture 1,868 2,000 9,147 7,500 3,000 1,868 2,000 9,147 7,500 3,000 TOTALS $2,234,961 $1,973,925 $2,437,867 $2,273,000 $2,078,110 -116- Land Use and Long Range Planning BUDGET SUMMARY • Account 2110 provides funding for the staffing reflected in the Personnel Data. • Account 2112 provides wages for the four funded Planning Assistants. • Account 2201 includes funding for participating in the HTE Users Group conference, and Planners to attend the National and State Planning Association conferences, resources allocated for training purposes of the Planning and Zoning Commission, training and certification requirements of our Landscape Architect and Landscape Inspectors training and State Code Enforcement training to receive credits for continued certification. • Account 2211 provides funding for group meetings sponsored by the City and for special Board and Commission meetings. Funding is included for food, beverages, and associated supplies. • Account 2344 provides funding for planning area studies and has been reduced by providing a significant amount of staff resources to aid the activities associated with the proposed studies. Funding has been included for studies related to the implementation of the Bridge Street Corridor Plan. • Account 2349 provides funding encompasses expenditures for architectural consulting that will be reimbursed to the City, an environmental study for the Scioto River. • Account 2390 provides funding for transcription services that will provide an alternative to providing services in house. • Account 2420 includes funding for specialized presentation and other office material. • Account 2830 provides funding for mowing services and landscape projects. LULRP -117- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLIN_ Parks and Recreation/ Parks and Open Space STATEMENT OF FUNCTIONS The City of Dublin takes pride in providing its residents and visitors the highest qualitypublic parks to pursue their active and passive outdoor needs. Parks strives to be both environmentally and economically sound in its management of public areas including parks, gateways and rights -of -way. OBJECTIVES AND ACTIVITIES The Division of Parks and Open Space in partnership with the community will plan, develop and maintain a distinctive, diverse, readily accessible park system and will lead efforts to enhance and preserve the natural environment. PERSONNEL DATA POSITION TITLE 2010 CURRENT NUMBER 2011 ADOPTED Director, Parks and Open Space City Horticulturist City Forester Landscape Architect Contract Specialist Parks Administrator Operations Specialist Maintenance Crew Supervisor Maintenance Worker Assistant Horticulturist Assistant Forester Administrative Assistant Nature Education Coordinator Seasonal Maintenance Worker Office Assistant I (Part-time) Office Assistant II TOTAL NOTES AND ADJUSTMENTS 6 6 20 20 6 6 5 5 1 1 1 1 41 38 I 89 85 In 2010 there were 12 seasonal horticulture workers at eight months of employment and the staffing in 2011 reflects nine seasonal horticulture workers at nine months of employment. Based on an analysis of the workload that was completed when the position became vacant, the part-time Office Assistant has been removed from the 2011 proposed staffing. Parks -119- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Parks and Recreation Parks and Open Space 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1620 Personal Services 2110 Salaries/Wages 2,650,959 2,649,040 2,649,040 2,648,460 2,665,960 2111 Overtime Wages 84,113 110,000 110,000 90,000 110,000 2112 Other Wages 495,045 505,260 505,260 448,000 505,260 2113 Short Term Disability 10,647 0 0 0 0 2120 Employee Benefits 1,191,815 1,222,180 1,222,180 1,220,000 1,244,680 2140 Uniforms & Clothing 42,914 56,990 59,728 45,000 55,350 4,475,493 4,543,470 4,546,208 4,451,460 4,581,250 Other Expenses 2201 Conferences /Mileage 21,329 16,650 18,156 18,000 21,620 2310 Utilities 218,066 214,000 214,106 214,000 220,000 2320 Communications 1,321 1,000 1,246 1,000 1,200 2330 Rents /Leases 4,014 8,000 9,500 5,500 5,200 2390 Misc Contractual Services 892,705 855,900 945,545 825,000 899,500 2391 Memberships /Subscriptions 8,297 9,810 9,810 8,500 9,400 2410 Office Supplies 5,231 10,150 11,523 6,250 8,000 2420 Operating Supplies 38,227 54,810 62,801 40,000 51,430 2421 Reforestation 37,904 0 276,898 118,000 0 2428 Special Events 5,796 0 487 486 0 2432 Park Maintenance 182,729 258,740 370,083 255,000 238,560 2433 Equipment Maintenance 104,283 126,050 154,312 122,000 127,350 2440 Small Tools & Minor Equip 14,222 13,670 16,243 15,000 13,390 2812 Special Projects /Programs 4,254 10,760 17,760 9,800 12,950 1,538,378 1,579,540 2,108,470 1,638,536 1,608,600 Capital Outlay 2510 Land & Land Improvement=. 183,993 107,700 142,914 125,000 89,300 2520 Equipment & Furniture 86,385 65,560 81,461 75,000 46,500 270,378 173,260 224,375 200,000 135,800 TOTALS $6,284,249 $6,296,270 $6,879,053 $6,289,996 $6,325,650 -120- Parks and Recreation/ Parks and Open Space BUDGET SUMMARY • Account 2110 includes funding for full -time staff. No additional staffing has been requested. • Account 2112 includes funding for staffing seasonal Maintenance Workers reflected in the Personnel Data and Notes and Adjustments. In 2010 there were 12 seasonal horticulture workers at eight months of employment. 2011 there are nine seasonal horticulture workers at nine months of employment. • Account 2201 includes funding for training for full -time staff to support parks operations and provides recertification credits for professional certifications, as well as pesticide applicator and arborist licenses. • Account 2310 provides funding for electricity, natural gas and water and sewer charges for services provided in the City's parks. • Account 2330 provides funding for miscellaneous equipment rental. • Account 2390 provides funding for contractual services for arborist work, rights -of -way maintenance, mulching, plant replacement and addition for "groomed" rights -of -way and other miscellaneous areas. • Account 2432 provides funding for all soil amendments, sod, grass seed, mulch, fertilizer and chemicals. • Account 2433 provides funding for equipment maintenance and parks maintenance equipment, including work associated with Ballantrae water play area, pond aerators, and irrigation systems. • Account 2510 includes funding for plant materials, enhancement to natural areas, Darree Fields concrete pad replacement, expansion of inground irrigation system at Avery Park, interpretive signage and Scioto amphitheater repairs. • Account 2520 includes funding for additional picnic tables, benches and trash cans. Includes funds for replacement weedeaters, snow blowers, spray rig, chainsaw and pallet paw. • Account 2812 provides funding for Arbor Day celebration, Right Tree Right Place Program, Earth Day Activities, Nature Education, Eco Dublin, and Green Team plantings. Parks -121- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUUM Economic Development In 2010, the Deputy City Manager/Director of Economic Development, who reports directly to the City Manager, received expanded responsibility to include not only the Divisions of Economic Development, but also LU &LRP, Engineering, Building Standards and Streets & Utilities and a team of consultants. In this capacity the role has expanded to oversee these divisions, the City's development in general and continue to oversee the City's economic development programs and strategy. This budget contemplates the creation one Economic Development Administrator to manage the various components of the City's economic development program to include: business retention and expansion; business attraction; business creation; workforce; marketing and advocacy (website, marketing, and communications to Dublin businesses); broadband infrastructure. Economic development efforts also include the coordination of activities with various private and public organizations involved in local and regional economic development; the integration of local economic development objectives with broader community planning policies and goals; serve as the City's housing officer; maintain involvement with community organizations; administer City's incentive programs; and serve as a local business ombudsman to assist with development issues. OBJECTIVES AND ACTIVITIE& • Retain, expand, attract and create high tech & knowledge -based jobs to ensure the financial security ofthe City of Dublin. • Focus on the development of the Bridge Street Corridor, Central Ohio Innovation Center and Emerald Phase 8 by finalizing the necessary area plans; regulatory framework; transportation, utility and fiscal modeling; engage property owners, development and real estate communities; continuously market potential sites. • Provide a business retention and expansion program that effectively and pro - actively communicates to, engages with and involves Dublin businesses in the community. • Build upon the success of the Dublin Entrepreneurial Center (DEC) and implement a Center for Global Business Development and relations. • Study and implement a Targeted industry Cluster Program. • Undertake a business attraction program with the assistance of consultants to determine target industries/businesses and develop and pursue marketing strategies and relationship building with corporate level executives, site selectors, real estate and development communities. • Effectively communicate with Dublin businesses and the education/training community to understand access to and the availability of qualified workforce. • Continually strengthen and improve relations with the development and real estate community. • Develop strategies to implement use of publicly -owned bandwidth in the Wi -Fi and fiber optic systems. • Assist the City Manager with special projects. • Promote the orderly high quality growth of the City. • Positively and cooperatively interact with other government ag encies. Y. PERSONNEL DATA POSITION TITLE Deputy City Manager/Director of Economic Development Economic Development Manager Economic Development Administrator Administrative Specialist Economic Development Administrator (part-time) TOTAL 2010 2011 CURRENT NUMBER ADOPTED 1 0 5 NOTES AND ADJUSTMENTS The part-time Economic Development Administrator was not funded for 2010 and has been removed from the 2011 proposed staffing. An Economic Development Manager and an additional Economic Development Administrator has been requested in 2011. EcoDev -123- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Economic Development Office of the Director 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1710 Personal Services 2110 Salaries/Wages 273,092 266,070 266,070 266,000 429,640 2111 Overtime Wages 2,414 2,100 3,500 3,500 2,500 2112 Other Wages 410 0 0 0 0 2120 Employee Benefits 66,968 67,660 81,380 81,380 122,140 342,884 335,830 350,950 350,880 554,280 Other Expenses 2201 Conference /Mileage 6,517 4,000 4,000 4,000 8,000 2210 Reimbursable Business Exl 1,425 2,000 2,000 2,000 2,000 2211 Meeting Expenses 16,725 17,000 17,200 12,000 17,000 2320 Communications 944 1,870 2,140 2,140 3,060 2330 Rents /Leases 0 0 24,120 24,120 126,360 2349 Professional Services 189,190 260,500 332,199 310,000 327,500 2370 Advertising 68,596 107,320 123,343 95,600 97,320 2380 Printing & Reproductions 4,581 4,750 6,203 6,200 2,250 2391 Memberships/Subscriptions 22,264 23,250 24,750 24,750 34,110 2410 Office Supplies 1,189 2,400 2,400 2,000 2,400 2822 Economic Development 530,358 360,900 575,923 550,000 494,900 2825 Economic Dev Incentives 3,516,450 3,400,000 3,505,503 3,000,000 3,100,000 4,358,239 4,183,990 4,619,781 4,032,810 4,214,900 Capital Outlay 2520 Equipment & Furniture 600 1,500 2,951 2,500 1,500 600 1,500 2,951 2,500 1,500 TOTALS $4,701,723 $4,521,320 $4,973,682 $4,386,190 $4,770,680 -124- Economic Development BUDGET SUMMARY • Account 2110 provides funding for staffing reflected in the Personnel Data. • Account 2210 includes funds for business meeting expenses for luncheons with developers, business leaders, prospective industries, etc. • Account 2211 provides funding for group meetings sponsored by the City, • Account 2320 provides funding for phone service for City rooms at the Dublin Entrepreneurial Center. • Account 2330 has been added and provides funding for the City's leased areas at the Dublin Entrepreneurial Center, including funding to implement a Center for Global Business Development. • Account 2349 includes funding for consultation related to economic development, continued WiFi and fiber expansions, telecommunications engineering, funding for a new coordinator for a new Center for Global Business Development, and workforce development consulting. • Account 2370 includes funds for marketing and advertising. The funding for the marketing consultants has been moved to Community Relations. • Account 2380 funds printed project and event invitations for economic development. • Account 2822 includes funds to support economic development programs including regional outreach, economic outlook, business attraction, retention and expansion; along with regional and joint partnerships, including TechColumbus. This account also includes expenses associated with the WiFi Agreement and right -of -way acquisition and maintenance of DubLink. • Account 2825 reflects funding to make economic development incentives in accordance with executed Economic Development Agreements. Ecodev -125- 12/06/2010 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN- Administrative Services / Office of the Director STATEMENT OF FUNCTIONS: Administrative Services provides direction and oversight to Court Services, Records Management, Information Technology, Facilities Management and Fleet Management. OBJECTIVES AND ACTIVITIES • To provide leadership and direction to the staff within Information Technology, Fleet Management, Court Services and Facilities Management. • To ensure the City's goals and strategic objectives are reached in each of the functional areas in an efficient, effective and responsive manner. • To provide appropriate learning and development opportunities to employees and employee teams. • To provide citywide special project support as needed. • To provide support to the Community Services Advisory Commission. PERSONNEL DATA POSITION TITLE Director, Administrative Services Administrative Specialist Intern TOTAL NOTES AND ADJUSTMENTS 2010 2011 CURRENT NUMBER ADOPTED 1 1 1 1 1 1 3 3 AdmmSery -127- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Administrative Services Office of the Director 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1910 Personal Services 2110 Salaries/Wages 295,102 164,075 168,515 168,510 166,350 2111 Overtime Wages 1,605 1,500 1,500 0 1,000 2112 Other Wages 11,083 6,720 6,720 5,000 9,360 2113 Short Term Disability 5,039 0 0 0 0 2120 Employee Benefits 77,723 37,310 46,470 46,470 50,840 2140 Uniforms & Clothing 157 0 0 0 0 390,709 209,605 223,205 219,980 227,550 Other Expenses 2201 Conference /Mileage 3,105 2,400 2,400 2,400 2,700 2211 Meeting Expenses 1,281 1,350 1,350 1,000 1,000 2320 Communications 0 250 400 250 250 2330 Rents /Leases 320 0 0 0 0 2349 Professional Services 2,400 0 2,850 2,850 0 2370 Advertising 28 0 0 0 0 2380 Printing & Reproductions 1,969 900 4,000 4,000 0 2391 Memberships /Subscriptions 1,685 2,500 2,500 2,000 1,400 2410 Office Supplies 1,025 1,100 1,750 750 1,000 2420 Operating Supplies 544 1,000 1,000 500 1,000 2812 Special Projects /Programs 11,475 2,500 2,650 2,650 3,000 23,832 12,000 18,900 16,400 10,350 TOTALS $414,541 $221,605 $242,105 $236,380 $237,900 -128- Administrative Services / Office of the Director �IFYUu lu /_ \,�•II Account 2111 provides overtime funding to support Community Services Advisory Commission (CSAC) or other evening/weekend meetings. Account 2112 provides one intern position to support the Office of the Director. AdmmSery -129- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLM Administrative Services / Information Technology STATEMENT OF FUNCTIONS Mission Statement: Enabling our customers to meet the needs and desires of the community by optimizing the use of appropriate and forward thinking technology solutions that are aligned with citywide goals and objectives. The administration of the City s information technology is the responsibility of the Director of Information Technology (IT). This involves planning, maintaining, developing, overseeing and managing the Citys local area and wide area networks, the 113M iSeries Systems, all personal computers, printers, copiers, the citywide telephone system, and any other technology related issue. IT must also enhance and promote the utilization of technology so that city operations realize the benefits of using technology as a tool. On a citywide basis technology is analyzed to determine how it could affect improvements in productivity and decision - making, increase staff and citizen safety, and enhancements to all City services. This function continues to grow with the expectation of efficiencies and innovation that technology can provide to meet city needs. The ultimate goal of the Information Technology Division is to continually strive towards improving our quality of service and value to the organization and to be viewed as a business partner with the other City Divisions. OBJECTIVES AND ACTIVITIES • Provide vision, leadership and direction for evaluating and re- evaluating current and emerging technologies and implementing cost - effective technology solutions. • Enhance services to the entire Dublin community through the appropriate and proactive use oftechnology. • Provide a reliable infiastructure/network to effectively and efficiently use technologies. • Provide timely and efficient technical support to all work units. • Become a business enabler and partner with work units by assisting them in operational improvements, through an understanding of their business processes and needs and managing the implementation of technology solutions to meet those needs. • Provide comprehensive project management services for implementing technology solutions, including procurement, contract negotiations, professional services, software integration and project status reporting • To provide technology solutions that meet overall City objectives. • Develop and retain motivated, competent staff to meet these business objectives. PERSONNEL DATA POSITION TITLE Director, Information Technology Information Technology Manager Support Services Administrator Geographic Info Systems Administrator Senior GIS Analyst GIS Analyst Senior Support Services Analyst Support Services Analyst Network Operations Manager Network Administrator Information Technology Project Leader Application Specialist Administrative Assistant Intern (Support Services) TOTAL 2010 2011 4T NUMBER ADOPTED 1 1 1 0 0 1 1 1 1 1 1 1 1 2 2 0 1 1 1 1 2 2 1 1 1 1 1 2 15 15 NOTES AND ADJUSTMENTS One Support Services Analyst has been reclassified to a Senior Support Services Analyst and the other position removed from the proposed staffing. The Information Technology Manager (pay grade 3.3) has been modified to a Support Services Administrator (pay grade 4.1) and is unfunded in 2011. The GIS Analyst has also remained unfunded in 2011. One additional intern position has been requested. InfoTec -131- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Administrative Services Information Technology 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1920 Personal Services 2110 Salaries/Wages 853,281 792,120 792,120 788,960 808,980 2111 Overtime Wages 12,251 18,000 18,000 10,000 15,000 2112 Other Wages 28,556 12,480 28,750 28,750 25,540 2113 Short Term Disability 961 0 0 0 0 2120 Employee Benefits 300,462 242,380 291,215 291,215 296,650 1,195, 511 1,064,980 1,130,085 1,118,925 1,146,170 Other Expenses 2201 Conference /Mileage 32,703 20,180 23,188 20,000 25,000 2320 Communications 354,536 367,770 380,842 355,000 381,200 2330 Rents /Leases 36,392 30,000 30,695 30,250 40,000 2349 Professional Services 257,469 354,015 418,484 235,000 419,360 2351 Maint. of Equipment 665,272 674,270 780,651 725,000 685,770 2391 Memberships /Subscriptions 8,497 6,300 6,300 6,000 6,300 2410 Office Supplies 3,439 5,000 5,072 3,000 4,000 2420 Operating Supplies 67,682 68,500 68,870 68,000 72,000 1,425,990 1,526,035 1,714,102 1,442,250 1,633,630 Capital Outlay 2520 Equipment & Furniture 5,114 1,000 1,750 1,750 1,000 5,114 1,000 1,750 1,750 1,000 TOTALS $2,626,615 $2,592,015 $2,845,937 $2,562,925 $2,780,800 -132- Administrative Services / Information Technology BUDGET SUNIMARY • Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments. • Account 2320 includes funds for citywide phone usage, citywide cellular phone usage, mobile phone management, and mobile computing fees for Police, Building Standards, Land Use and Long Range Planning (Code Enforcement), Engineering, Facilities Management and Streets and Utilities. • Account 2330 includes funds for the rents and leases of citywide copiers. Many of these leased copiers also serve as faxing devices, scanners and printers. • Account 2349 provides for computer consulting services for the implementation of new applications; to enhance present application usage; and for special projects when specific expertise is desired and/or to augment the staffing assignments due to workload. • Account 2351 provides funding for hardware and software maintenance fees. • Account 2420 provides funding for general operating supplies, citywide toner costs and the costs associated with the large format scanner in Engineering. InfoTec -133- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN_ Administrative Services / Court Services STATEMENT OF FUNCTIONS Court Services serves as the judicial branch of the City. Court Services is responsible for monitoring all court operations including the collection of fines, preparing the court docket, and processing all parking, traffic, and criminal citations. As a sentencing alternative, Adult Probation, Adult and Juvenile Diversion, Adult and Juvenile Traffic Diversion, and Provided No Conviction programs are offered. Court Services is also responsible for implementing and operating the City's Records Management Program, which includes both on and off -site central storage, destruction of records in accordance with the City of Dublin's retention schedule and micro- graphic services. OBJECTIVES AND ACTIMIES • To provide the highest level of quality service to our customers, both internal and external. • To enforce court orders. • To maintain high levels of accuracy on all court records. • To effectively administer the adult probation, adult and juvenile diversion, juvenile traffic diversion, and the provided no convictions programs. • To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and in processing court documents. • To effectively monitor all sentencing alternatives cases for compliance with court orders. • To maintain harmonious relations between the Magistrates, the prosecutors, the Police and the court staff in order to better serve the public. • To maintain secure and orderly courtroom operations. • To provide information and outreach about the criminal justice system to the public. PERSONNEL DATA POSITION TITLE Court Administrator (2) Community Justice Officer Court Clerk Records Management Technician (1) Staff Assistant (3) TOTAL 2010 2011 CURRENT NUMBER ADOPTED 1 1 1 1 2 2 1 1 1 1 6 NOTES AND ADJUSTMENTS Court Services also performs the additional duties of Records Management to comply with conditions set forth in the Ohio Revised Code. Salaries, wages and benefits have been allocated to Court Services and Records Management for each position as follows: (1) allocates one hundred percent (100 %) to Records Management, (2) allocates fifty percent (50 %) to Court Services and fifty percent (50 %) to Records Management and (3) allocates seventy -five percent (75 %) to Court Services and twenty -five percent (25 %) to Records Management. AdmCourt -135- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Administrative Services Court Services 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1930 Personal Services 2110 Salaries/Wages 246,304 253,170 253,170 240,000 238,960 2111 Overtime Wages 3,576 2,500 2,500 1,000 2,500 2120 Employee Benefits 99,964 107,300 107,300 104,000 124,430 3,000 349,844 362,970 362,970 345,000 365,890 Other Expenses 2201 Conference /Mileage 4,264 3,500 3,500 3,500 2,850 2320 Communications 3,500 3,500 3,500 1,250 3,000 2330 Rents /Leases 2,976 3,000 3,000 3,000 3,000 2345 Legal Services 1,848 2,400 2,675 2,675 2,400 2349 Professional Services 43,978 56,500 60,690 60,000 70,250 2351 Maint. of Equipment 664 900 1,096 900 900 2390 Misc Contractual Services 4,410 9,000 9,951 7,000 7,000 2391 Memberships /Subscriptions 593 690 690 665 700 2410 Office Supplies 1,914 3,500 5,353 1,800 2,500 2420 Operating Supplies 1,315 8,500 14,715 8,500 8,500 2820 Probation Supplies 192 200 200 200 200 2910 Refunds 0 50 50 0 50 65,654 91,740 105,420 89,490 101,350 Capital Outlay 2520 Equipment & Furniture 2,295 0 0 0 0 2,295 0 0 0 0 TOTALS $417,793 $454,710 $468,390 $434,490 $467,240 SKt-z Administrative Services / Court Services BUDGET SUMMARY: • Account 2110 provides funding for staffing related in the Personnel Data. A portion of the Mayor and Vice -Mayor salaries are no longer allocated to Court Services. • Account 2111 provides funding for overtime at special events only. Staff are flexing their hours to eliminate overtime as a result of Mayor's Court on Tuesday evenings. • Account 2345 provides funding for services provided by the Delaware CountyProsecutor's office and the Franklin County Public Defenders office. • Account 2349 includes funds for prisoner boarding and medical services at the Franklin County Jail, the City's share of the Franklin County Municipal Court's operational costs, interpreter's fees, and fees for use of a full time magistrate. • Account 2420 provides funding for specific supplies that are necessary to court operations such as court pockets, citations and crimin complaint forms. AdmCourt -137- 12/06/2010 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN_ Administrative Services / Records Management STATEMENT OF FUNCTIONS Records Management was established to maintain efficient methods for storage and retrieval of documents and to eliminate the unnecessary retention of obsolete records. As part of Records Management, a central storage facility was created to reduce the amount of prime office space being utilized by active and inactive records. Operated by Court Services, the central storage facility allows for active and inactive records to be examined, archived and/or scheduled for destruction in accordance with the procedures established in the Ohio Revised Code and standards accepted by the City of Dublin Records Commission. Records Management also supervises the micro- imaging of permanent records. OBJECTIVES AND ACTIVITIES: Records Management • To provide the highest level of quality service to our customers, both internal and external. • To continue to develop and implement Records Management policies to provide consistency in maintaining records for the City of Dublin. • To continue to micro -image permanent documents for archival and historical purposes. • To effectively administer a central storage facility for archival of active and inactive records and the scheduled destruction of obsolete records. • To assist all City work units in maintaining records in accordance with Ohio Revised Code and standards accepted by the City of Dublin Records Commission. • To assist with the City of Dublin's eco- friendly daybyproviding a company to shred residents' documents. NOTES AND ADJUSTMENTS Court Services administers Records Management for the City. The following reflects the estimated percentage of services allocated for both Court Services and Records Management for each position: the Records Management Technician allocates 100% of their time to Records Management; the Director of Court Services allocates 50% of their time to Records Management, and the Staff Assistant allocates 25% of their time to Records Management. Records Mgmt -139- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Administrative Services Records Management 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget i6SQif -014 Personal Services 2110 Salaries/Wages 94,631 78,570 91,500 91,500 91,380 2111 Overtime Wages 445 250 250 250 250 2120 Employee Benefits 39,551 37,050 41,890 41,890 32,010 3,750 134,627 115,870 133,640 133,640 123,640 Other Expenses 2201 Conference /Mileage 237 1,500 1,500 400 500 2349 Professional Services 58,447 53,000 45,202 45,000 48,000 2351 Maint. of Equipment 3,468 3,750 3,750 3,750 3,750 2390 Misc Contractual Services 9,540 10,000 10,054 9,500 10,000 2391 Memberships /Subscriptions 465 500 500 465 500 2410 Office Supplies 1,800 2,000 2,337 2,000 2,000 73,957 70,750 63,343 61,115 64,750 Capital Outlay 2520 Equipment & Furniture 0 0 0 0 0 0 0 0 0 0 TOTALS $208,584 $186,620 $196,983 $194,755 $188,390 -140- Administrative Services / Records Management BUDGET SUMMARY Account 2349 provides funding for the scanning and microfihning of paper documents designated as permanent on the City of Dublin's retention schedule. Account 2351 provides funding for maintenance contracts for a copier and three microfilm readers. Account 2390 provides funding for off -site records storage and retrieval of all computer back -up tapes, microfilmed originals and historical paper documents, and on -site records destruction. This account also includes additional funding to provide on -site shredding for residents at the City of Dublin's eco- friendly day. Records Mgmt -141- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLLN- Administrative Services / Facilities STATEMENT OF FUNCTIONS Facilities protects the City's investment in public buildings by insuring that both the appearance and functions are preserved. This is accomplished by adhering to proper preventive maintenance programs, performing repairs in a professional manner and as quickly as possible, maintaining a safe and clean environment for building occupants and visitors, and by seeking the most efficient utilization of space and energy resources. OBJECTIVES AND ACTIVITIES • To establish and implement a proactive preventive maintenance program. • To perform regular inspections of City facilities and equipment. • To provide custodial services in City facilities, utilizing green cleaning practices as much as possible. • To perform repairs to equipment and facility components. • To provide oversight for facility construction and renovation projects. • To perform citywide space needs evaluation, planning and design. • To reduce energy consumption in City facilities by introducing best practices in conservation and installing efficient mechanical and electrical systems. PERSONNEL DATA POSMON TITLE 2010 CURRENT NUMBER 2011 ADOPTED Facilities Manager Operations Administrator Maintenance Crew Supervisor Maintenance Worker Custodians Staff Assistant Office Assistant I (Part Time) Seasonal Maintenance Worker TOTAL NOTES AND ADJUSTMENTS 1 1 1 I 2 2 6 6 5 5 1 1 1 1 7 6 24 23 One vacant Maintenance Worker position is authorized but not funded. One Seasonal Maintenance Worker position is transferred to the Community Recreation Center Fund due to an increase in meeting and special events setup /teardown services. Facilities -143- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Administrative Services Facilities Management 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -1940 Personal Services 2110 Salaries/Wages 857,304 848,740 848,740 841,145 857,320 2111 Overtime Wages 20,026 30,000 24,900 21,000 30,000 2112 Other Wages 149,588 100,500 105,600 105,600 86,100 2113 Short Term Disability 4,665 0 0 0 0 2120 Employee Benefits 327,283 310,910 326,200 326,200 355,580 2140 Uniforms & Clothing 13,989 13,900 14,327 12,000 13,900 1,372,855 1,304,050 1,319, 767 1,305,945 1,342,900 Other Expenses 2201 Conference /Mileage 6,847 5,600 6,000 3,000 5,600 2211 Meeting Expenses 529 250 250 250 250 2310 Utilities 439,662 504,000 488,710 460,000 480,000 2320 Communications 4,352 6,200 7,587 4,500 5,300 2330 Rents /Leases 2,971 4,000 4,275 4,000 4,000 2350 Maint. of Facilities 53,123 114,910 137,969 75,000 115,410 2390 Misc Contractual Services 256,209 195,900 230,216 230,000 205,700 2391 Memberships/Subscriptions 613 820 820 820 820 2410 Office Supplies 1,886 3,400 3,609 3,000 3,400 2420 Operating Supplies 120,761 138,500 147,602 125,000 138,500 2440 Small Tools & Minor Equip 1,301 5,650 5,650 4,500 5,650 888,254 979,230 1,032,688 910,070 964,630 Capital Outlay 2520 Equipment & Furniture 17,305 5,000 5,000 2,000 19,200 2530 Bldgs. & Other Structures 28,737 13,000 13,000 13,000 0 46,042 18,000 18,000 15,000 19.200 TOTALS $2,307,151 $2,301,280 $2,370,455 $2,231,015 $2,326,730 -144- Administrative Services / Facilities BUDGET SUMMARY • Account 2110 provides funding for staffing reflected in Personnel Data and Notes and Adjustments. • Account 2111 provides funding for overtime wages to provide staff coverage for maintenance projects, emergency call -ins and special events. • Account 2112 provides funding for six seasonal workers. • Account 2310 provides funding for electricity, natural gas and water and sewer charges for City facilities with the exception of the Community Recreation Center. Reduction in 2011 reflects lower natural gas prices and reductions in electricity costs resulting from a new supplier chosen through a competitive bidding process. • Account 2320 provides funding for postage for the Service Center mail meter and funds for express mail and courier services. • Account 2350 includes funding for ongoing general maintenance of City -owned facilities except for the Community Recreation Center and outdoor pools, which have their own funding source. • Account 2390 includes funding for preventive maintenance contracts for mechanical systems throughout City -owned facilities and cleaning services for carpet, resilient flooring and upholstery. Funding is also provided for a feasibility study for LEED certification for the Service Center. • Account 2420 includes funding for custodial and maintenance supplies. • Account 2440 includes funding for maintenance tools and custodial equipment. • Account 2520 provides funding for new and replacement security cameras at the Service Center and Fleet Maintenance facility. Facilities -145- 12/06/10 THIS PAGE LEVr BLANK INTENTIONALLY 7 1 CITY OF DUBUN.. Volunteer Resources STATEMENT OF FUNCTIONS: Volunteer Resources supports the achievement of meaningful, inclusive community engagement through innovative service opportunities that support and enhance City services and Dublin's quality of life. OBJECTIVES AND ACTIVITIES To provide a comprehensive, citywide volunteer program, to allow citizens an opportunity for meaningful service within their community. To continue to be recognized as a national model for engaging citizens in meaningful, effective community and government involvement with committed passionate community members and staff leadership. To operate under the following values: o BELONGING - Fostering a sense of community belonging o ENGAGING - Engaging residents in city government to build relationships and leadership o ENRICHING - Enriching people's lives through service o OUTSTANDING - Innovation and recognition o LEARNING - Emphasis on learn -and -serve progr focusing on local government learning o DEVELOPING - Building special connections with youth o SUPPORTING - Developing fiscally responsible opportunities for enhancing City services and the community's quality of life PERSONNEL DATA POSITION TITLE Volunteer Administrator Administrative Assistant Intern TOTAL 2010 2011 CURRENT NUMBER ADOPTED NOTES AND ADJUSTMENTS VolRes -147- 12/06/10 2011 Budget - City of Dublin, Ohio General Fund Volunteer Resources Volunteer Resources 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 101 -2010 Personal Services 2110 Salaries/Wages 0 125,445 125,445 124,625 128,370 2111 Overtime Wages 0 2,000 1,750 1,500 2,000 2112 Other Wages 0 8,640 5,660 5,500 8,640 2120 Employee Benefits 0 28,870 32,100 32,095 33,470 2140 Uniforms & Clothing 0 200 200 200 0 0 165,155 165,155 163,920 172,480 Other Expenses 2201 Conference /Mileage 0 1,450 1,450 1,450 1,450 2330 Rents /Leases 0 1,000 1,000 500 1,000 2349 Professional Services 0 2,600 2,600 1,600 1,600 2370 Advertising 0 400 400 400 400 2380 Printing & Reproductions 0 3,600 3,600 2,500 4,000 2391 Memberships /Subscription=_ 0 0 0 0 600 2410 Office Supplies 0 1,100 1,100 1,100 1,200 2420 Operating Supplies 0 1,000 1,000 500 1,000 2812 Special Projects /Programs 0 10,700 10,700 10,000 12,000 0 21,850 21,850 18,050 23,250 TOTALS $0 $187,005 $187,005 $181,970 $195,730 148- VOLUNTEER RESOURCES BUDGET SUMMARY • Account 2111 provides overtime funding to supervise volunteer service projects and events. • Account 2112 provides for one intern position to support volunteer programs. • Account 2349 provides funding for on -line background checks for unsupervised volunteers, and any needed specialized volunteer training for volunteer initiatives. • Account 2380 provides funding for printing forms; training manuals; signage and posters; identification badges; cards and specialty papers; photography and miscellaneous printingicopying needs. • Account 2812 provides funding for city -wide volunteer recognition presentations, programs and award items; teen service support; naturalist program support; "green" projects/initiatives; Program support and promotion, and volunteer on -site event management needs. VolRes -149- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLIN_ Public Service / Streets and Utilities STATEMENT OF FUNCTIONS Streets and Utilities is the direct responsibility of the Director of Streets & Utilities, who reports to the Deputy City Manager. The Street Maintenance program involves the maintenance, repair, and improvement of all City streets, including the state highways. Snow plowing and street salting are charged to this program. Programs include mosquito control and guardrail repair /replacement and support to special events. OBJECTIVES AND ACTIVITIES • Actively pursue cost comparisons between in -house staff and outsourcing. • Provide well - maintained streets and rights -of -way ensuring safe travel and enhancing the beauty of the City. • Clean all city streets four times per year to enhance the neighborhoods and construction areas. • Plan, coordinate, and execute all special events activities in a professional and economical manner. • Continued development of a comprehensive inspection procedure for catch basins, manholes, guardrails, vegetation control, trash and pavement conditions. PERSONNEL DATA POSITION TITLE Director, Streets and Utilities Operations Administrator Maintenance Crew Supervisor Maintenance Worker Administrative Assistant Office Assistant 11 Office Assistant I Seasonal Maintenance Worker TOTAL 2010 2011 CURRENT NUMBER ADOPTED 1 1 1 1 3 3 11 14 1 1 1 1 1 1 10 10 29 32 NOTES AND ADJUSTMENTS: The Director's wages are allocated 50% to this budget, 25% to Solid Waste and 25% to the Sewer Fund. The Maintenance Crew Supervisor's are allocated to multiple budgets, including the Street Maintenance and Repair Fund, Solid Waste, and the Water and Sewer Funds. A Maintenance Worker will be retiring in early 2011 and the position will not be staffed. It is anticipated the position will be removed as part of the 2012 Operating Budget process. StreetMt -151- 12/06/10 2011 Budget - City of Dublin, Ohio Street Maint & Repair Public Service Streets and Utilities 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 210 -1320 Personal Services 2110 Salaries/Wages 2111 Overtime Wages 2112 Other Wages 2113 Short Term Disability 2120 Employee Benefits 2140 Uniforms & Clothing Other Expenses 2201 Conferences /Mileage 2302 Repair Services 2330 Rents /Leases 2349 Other Professional Sery 2351 Maint. of Equipment 2391 Memberships/Subscriptions 2410 Office Supplies 2420 Operating Supplies 2422 Street Salt 2428 Special Events 2440 Small Tools & Minor Equip Capital Outlay 1,089,677 1,095,800 1,395,005 1,395,000 1,133,280 88,423 108,700 141,000 141,000 93,700 220,832 180,200 147,900 135,000 172,200 6,984 0 3,665 3,665 0 494,016 378,130 550,000 550,000 422,040 23,108 23,080 25,896 20,000 24,550 1,923,040 1,785,910 2,263,466 2,244,665 1,845,770 11,773 5,380 5,380 5,000 4,380 1,400 17,000 17,600 6,000 17,000 2,640 15,720 16,240 7,000 4,520 56,444 84,910 84,974 55,000 124,450 8,792 13,000 13,000 6,500 13,000 742 680 680 680 680 7,421 7,400 7,816 5,500 7,400 67,313 102,500 116,798 75,000 82,500 485,530 501,780 677,073 677,000 508,440 29,780 3,000 3,000 3,000 3,000 14,139 9,625 10,075 8,500 7,500 685,974 760,995 952,636 849,180 772,870 2520 Equipment & Furniture 15,074 0 0 0 0 15,074 0 0 0 0 TOTALS $2,624,088 $2,546,905 $3,216,102 $3,093,845 $2,618,640 -152- Public Service / Streets and Utilities BUDGET SUMMARY • Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments. • Account 2112 includes funding for seasonal staff. • Account 2201 includes funding for training in the following areas: OSHA, vector control, equipment operation, snow removal, concrete and asphalt repair, and traffic control. • Account 2302 provides funding for mailbox repairs, and other emergency street and drainage repairs. • Account 2330 includes funding for equipment rentals necessary in operations, and the DTN weather monitoring system. The funding decrease is the result of removing a previously leased copier. • Account 2349 includes funding for street sweeping, lab tests, vector control and the repairs of guardrails. The increase is the result of the Franklin County Board of Health no longer subsidizing the mosquito program. • Account 2391 includes funding for memberships in the American Public Works Association and the Ohio Certified Public Manager's Association. • Account 2420 includes funding for operating supplies such as cold mix, hot mix, gravel, liquid calcium, curb and catch basin repair supplies and construction materials. • Account 2422 provides funding for the City's annual purchase of street salt; the budget is based on the purchase of approximately 8,000 tons of salt. • Account 2440 includes funding for traffic control signage, weed eaters and hand tools. StreetMt -153- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 CITY OF DUBLIN. Public Service / Engineering STATEMENT OF FUNCTION This program is responsible for installing, repairing, and maintaining all street name signs and traffic control signs within the public right -of -way, and maintaining all pavement markings such as crosswalk lines, stop bars, center lines and school zone markings. Also included within this unit is traffic signal maintenance and operation. OBJECTIVES AND ACTIVITIES • To provide well - maintained streets that are clearly signed and marked. PERSONNEL DATA 2010 2011 POSITION TITLE CURRENT NUMBER ADOPTED Maintenance Worker TOTAL NOTES AND ADJUSTMENTS Traffic Maint &Signage -155- 12/06/10 2011 Budget - City of Dublin, Ohio Street Maint & Repair Public Service Engineering 2009 2010 2010 2010 2011 283,460 Actual Budget Revised Budget Estimate Budget 210 -1330 8,552 7,000 7,000 Personal Services 2110 Salaries/Wages 273,411 285,590 283,460 277,340 290,460 2111 Overtime Wages 8,552 7,000 7,000 7,000 7,000 2120 Employee Benefits 88,644 91,370 93,500 93,500 103,890 2140 Uniforms & Clothing 3,537 4,500 4,818 3,500 4,300 374,144 388,460 388,778 381,340 405,650 Other Expenses 2201 Conferences /Mileage 2,452 4,000 4,000 2,000 2,750 2302 Repair Services 5,000 5,000 5,000 5,000 5,000 2310 Utilities 28,307 30,000 30,000 25,600 30,000 2349 Other Professional Sery 100,090 105,000 105,000 105,000 105,000 2351 Maint. of Equipment 1,946 2,000 2,000 1,000 2,000 2420 Operating Supplies 4,387 10,000 10,000 7,000 10,000 2428 Special Events 2,645 0 0 0 0 2430 Repair & Maintenance 85,479 120,000 149,285 85,000 120,000 2440 Small Tools & Minor Equip 4,239 7,500 7,500 5,000 7,500 2441 Signs 85,583 110,000 110,000 80,000 110,000 320,128 393,500 422,785 315,600 392,250 Capital Outlay 2520 Equipment & Furniture 21,456 15,000 36,665 30,000 26,000 21,456 TOTALS $715,728 15,000 $796,960 36,665 $848,228 30,000 $726,940 26,000 $823,900 -156- Public Service / Engineering BUDGET SUMMARY • Account 2201 is increased to provide for training for employees through the International Municipal Signal Association; this training is not available in -state and is necessary every three years for these employees. • Account 2302 funds painting of poles for street lighting. • Account 2310 funds utilities for operation of traffic signals. • Account 2349 reflects the cost of a contract for pavement marking. • Account 2441 provides funding for materials and supplies needed for sign fabrication. • Account 2520 provides funding for two message boards. Traffic Maint & Signage -157- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLLy_ Public Service/ Highway Maintenance STATEMENT OF FUNCTIONS This program is identical to the street maintenance program as outlined in the street maintenance section, except this covers work performed on the various state highways located within the City. The monies utilized for this section are from the State Highway Maintenance Irnprovements Fund which is generated by motor vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose. NOTES AND ADJUSTMENTS There are no personnel assigned to Highway Maintenance. Highway -159- 12/06/10 2011 Budget - City of Dublin, Ohio State Highway Public Service Engineering 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 211 -1330 Other Expenses 2310 Utilities 19,780 25,000 25,000 20,000 25,000 2349 Other Professional Sery 57,228 0 38,972 38,972 0 77,008 25,000 63,972 58,972 25,000 Capital Outlay 2550 Street Maint. Projects 0 233,000 268,000 265,910 0 0 233,000 268,000 265,910 0 TOTALS $77,008 $258,000 $331,972 $324,882 $25,000 -160- Public Service / Engineering BUDGET SUMMARY • Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that are located on State highways. • Account 2349 included funds in 2009 for design work relating to the Riverside DrivelHard Road turn lane. This was accelerated to allow better information for construction in 2013. • Account 2550 provided funding for Riverside Drive (SR257) overlay - SRI 61 to north limits. Highwyts -161- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLIN. Parks and Recreation / Cemetery Maintenance STATEMENT OF FUNCTIONS: The City of Dublin recognizes its responsibility to provide the proper grounds for its permanent residents by striving to protect and enhance its active and historical cemeteries. Cemetery Maintenance facilitates the burial process with the greatest of respect and ensures proper care of these sacred grounds by adherence to the highest of maintenance standards. OBJECTIVES AND ACTIVITIES • To provide proper burial grounds that reflect Dublin's high standards and to ensure a most respectful burial process. PERSONNEL DATA 2010 2011 POSITION TITLE CURRENT NUMBER ADOPTED Maintenance Worker 1 1 Seasonal Maintenance Worker 2 2 3 3 TOTAL NOTES AND ADJUSTMENTS Cemetery -163- 12/06/10 2011 Budget - City of Dublin, Ohio Cemetery Parks and Recreation Cemetery Maintenance 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 212 -1621 Personal Services 2110 SalarieslWages 56,266 56,340 56,340 52,000 57,000 2111 Overtime Wages 6,183 5,000 5,000 5,000 5,000 2112 Other Wages 22,486 26,440 26,440 26,440 26,430 2120 Employee Benefits 25,852 26,450 28,700 28,700 31,260 2140 Uniforms & Clothing 240 535 535 240 570 111,027 114,765 117,015 112,380 120,260 Other Expenses 2201 Conferences /Mileage 53 0 0 0 0 2310 Utilities 238 400 400 240 400 2349 Other Professional Sery 0 1,000 1,000 100 1,000 2351 Maint. of Equipment 811 1,000 1,500 1,500 2,000 2380 Printing and Reproduction 403 600 600 600 500 2390 Contractual Services 543 1,750 4,250 4,000 3,250 2410 Office Supplies 29 500 800 500 300 2430 Repair & Maintenance 2,325 7,800 6,989 3,000 4,800 4,402 13,050 15,539 9,940 12,250 Capital Outlay 2510 Land & Land ImprovementE 14,380 14,000 22,600 15,000 14,480 2520 Equipment & Furniture 846 0 1,694 1,690 0 15,226 14,000 24,294 16,690 14,480 TOTALS $130,655 $141,815 $156,848 $139,010 $146,990 -164- Parks and Recreation / Cemetery Maintenance BUDGET SUMMARY • Account 2351 provides funding for the repair and maintenance of mower, trimmers and other misc. equipment used for the cemetery maintenance. • Account 2390 provides a reduction in funding for the transaction expenses related to the acceptance of Visa/MasterCard and vault company services. It also includes arborist work. • Account 2430 includes funding for repairing monuments, removing trees, grass seed, concrete, topsoil, and fertilizers. • Account 2510 includes funding for fence and stone wall work, headstone refurbishing, annuals/perennials and tree plantings. Cemetery -165- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBUN- Parks and Recreation / Recreation Services STATEMENT OF FUNCTIONS Dublin Recreation Services is responsible for delivering diverse quality programs and services that promote active lifestyles, learning and the arts that will enhance the quality of life throughout the community. OBJECTIVES AND ACTIVTITES • To provide proactive management, proficiency, efficiency to all Recreation Services functions. • To provide safe quality leisure time activities and opportunities. • To promote active lifestyles and participation in recreation programs through comprehensive marketing strategies. • To maximize accessibility for all citizens of Dublin. • To provide the highest quality service to the community. PERSONNEL DATA POSITION TITLE Director Recreation Services Administrator Recreation Program Supervisor Recreation Program Coordinator TOTAL PART TIlVIE/SEASONAL STAFF Front Desk Intern Open Gym & Sports Programs Wyandot Discovery Camp Recreation Leader Summer Program Supervisors: Teens (Teen Camps/Lounge staff) Kidzone Misc. Camps (holidays,specialty, nature) Special Events My First Camp Travel Aides Head Front Desk Wellness Assistant Senior Programs Asst. Pre - School Youth Camps Pre- School/Youth Programs Teen Camps Teen Progrmns/I.ounge Adult Programs Senior Programs/Travel Aides/Prog. Asst. Special Needs TOTAL 2010 CURRENT NUMBER 1 7 2011 ADOPTED 4 1 7 2.40 FTE 1.34 FTE 3.02 FTE 9.07 FTE 1.31 FTE 3.70 FTE 2.07 FTE .35 FTE 1.63 FTE .52 FTE .33 FTE .09 FTE 1.30 FTE .5 FTE .50 FTE 2.4 FTE 1.34 FTE 3.12 FTE .22 FTE 14.95 FTE - .39 FTE - 2.71 FTE - 1.88 FTE - .12 FTE - .7 FTE 28.13 FTE .92 FTE 28.75 FTE NOTES AND ADJUSTMENTS The full -time positions are allocated between this budget and the budgets for the Dublin Community Recreation Center and the Swimming Pool Fund. Rec -167- 12/06/10 2011 Budget - City of Dublin, Ohio Recreation Parks and Recreation Recreation 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 213 -1630 Personal Services 2110 Salaries/Wages 441,218 475,664 472,934 430,000 443,400 2111 Overtime Wages 2,439 5,760 5,760 1,500 5,760 2112 Other Wages 496,993 571,080 562,910 500,000 600,000 2113 Short Term Disability 0 0 2,730 2,730 0 2120 Employee Benefits 219,658 256,830 265,000 265,000 251,680 2140 Uniforms & Clothing 11,350 9,810 12,493 12,400 9,550 1,171, 658 1,319,144 1,321,827 1,211,630 1,310,390 Other Expenses 2201 Conferences /Mileage 1,870 4,500 4,500 4,500 7,000 2320 Communications 7,948 11,550 11,550 8,000 8,560 2330 Rents /Leases 15,708 70,830 74,845 32,000 89,480 2349 Other Professional Sery 152,393 202,320 265,361 190,000 220,250 2351 Maint. of Equipment 966 1,000 1,534 1,000 1,000 2370 Advertising 611 850 850 850 850 2380 Printing & Reproductions 10,230 18,000 27,858 21,500 18,000 2390 Misc Contractual Services 30,108 32,500 32,500 32,500 35,000 2391 Memberships/Subscriptions 2,060 2,640 2,640 1,650 4,240 2410 Office Supplies 7,782 14,160 14,160 10,000 14,160 2420 Operating Supplies 83,812 78,280 79,780 75,000 78,280 2442 Sports Equipment 7,559 13,500 13,430 10,000 11,900 2840 Special Events 734 0 70 63 700 2841 Sr. Citizens Activities 26,215 29,335 31,010 28,000 28,660 2842 Sports Leagues 46,142 61,980 67,039 47,500 52,080 2910 Refunds 45,271 60,000 60,000 49,000 60,000 439,409 601,445 687,127 511,563 630,160 Capital Outlay 2520 Equipment & Furniture 1,258 0 0 0 1,000 1,258 0 0 0 1,000 TOTALS $1,612,325 $1,920,589 $2,008,954 $1,723,193 $1,941,550 -168- Parks and Recreation/ Recreation Services BUDGET SUMMARY • Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments. • Account 2112 includes an increase based on one additional week of Wyandott Camp and Kidzone Camp, expansion of the Teen Entrepreneurial Camp and staffing for the new Dublin Tennis League. • Account 2201 reflects minimal travel for staff to continue to achieve existing certification levels. Local continuing education courses, conferences and seminar opportunities will be sought rather than long distance travel. • Account 2330 includes funding for all school usage fees for camps (custodial, A/C, transportation, etc.) and postage machine. • Account 2349 includes an increase to accommodate new fingerprint/enhanced background checks for camp staff and various additional sports programs /camps to accommodate a void in school schedules. A significant portion of these costs are off -set by program revenue. • Account 2390 includes an increase to accommodate anticipated increases to credit card charges. • Account 2391 includes additional funding for American Camp Association Accreditation for summer camp programs. • Account 2520 provides funding to replace furniture in the teen lounge. Rec -169- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN_ Parks and Recreation / Community Recreation Center STATEMENT OF FUNCTIONS The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of the art facility providing the highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School District. Through well - planned facility management and programming, the DCRC is committed to the highest level of service for our internal and external customers. OBJECTIVES AND ACTIVITIES • To provide excellent customer service and maximize operational efficiency. • To provide safe, quality leisure activities and services. • To provide a combination of open recreation and structured program opportunities. • Maximize recreational and leisure activities and promote a healthy community. • To provide a facility, which meets or exceeds all state and local health and safety requirements, and support environmentally sound practices where reasonably possible. PERSONNEL DATA 2010 2011 POSITION TITLE CURRENT NUMBER ADOPTED Recreation Service Administrator 3 3 Recreation Program Supervisor 3 3 Membership Services Supervisor 1 1 Community Hall Supervisor 1 0 Recreation Operations Supervisor 0 1 Theater Supervisor 1 1 Recreation Program Coordinator 3 3 Recreation Operations Coordinator l I Reservations Coordinator 1 0 Reservations Facilities Coordinator 0 1 Administrative Assistant 1 0 Membership Coordinator -MOD (part-time) 1 0 Wellness Coordinator (Part-Time) 1 1 TOTAL 17 16 PART - TIME /SEASONAL STAFF Fitness/Wellness 9.65 FTE 9.58 FIE Aquatics 20.05 FTE 20.54 FIE Front Desk Workers 7.64 FTE 4.79 FIE Babysitters 5.29 FTE 5.67 FTE Wee Folk Room Front Desk 1.33 FTE 1.62 FTE Intern 0.0 FIE 0.0 FTE Head Front Desk 1.24 FTE 1.59 FIE Theater Staff .87 FIE .92 FTE Manager on Duty 1.25 FTE 1.25 FIE TOTAL 47.32 FTE 45.96 FTE NOTES AND ADJUSTMENTS The fall -time positions are allocated between this budget and the budgets for the Dublin Community Recreation Center and the Swimming Pool Fund. DCRC 171- 12/06/10 2011 Budget - City of Dublin, Ohio Recreation Parks and Recreation Community Recreation Ctr 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 213 -1631 Personal Services 2110 SalariesfWages 915,346 788,084 785,354 782,890 902,390 2111 Overtime Wages 5,970 12,500 12,500 4,600 11,000 2112 Other Wages 1,168,866 1,059,220 1,120,000 1,120,000 1,091,650 2113 Short Term Disability 0 0 2,730 2,730 0 2120 Employee Benefits 458,080 428,380 428,380 428,380 489,270 2140 Uniforms & Clothing 4,809 11,520 13,507 7,900 6,220 2,553,071 2,299,704 2,362,471 2,346,500 2,500,530 Other Expenses 2201 Conferences /Mileage 19,620 27,060 29,351 15,000 24,910 2310 Utilities 599,369 605,000 579,220 570,000 612,750 2320 Communications 6,051 11,350 11,350 3,200 10,350 2330 Rents/Leases 12,302 2,710 5,465 5,465 5,110 2349 Other Professional Sery 185,338 187,450 222,455 216,000 196,700 2351 Maint. of Equipment 166 5,500 5,500 4,000 5,500 2370 Advertising 12,353 17,500 22,500 15,000 18,000 2380 Printing & Reproductions 34,674 38,500 35,711 32,000 38,500 2390 Misc Contractual Services 34,637 38,500 40,324 36,500 41,500 2391 Memberships/Subscriptions 3,594 6,830 7,510 4,500 5,950 2410 Office Supplies 12,667 20,500 26,564 15,000 20,500 2420 Operating Supplies 39,352 34,560 35,810 28,000 30,660 2425 Merchandise for resale 2,208 300 2,500 2,500 3,000 2426 Program Supplies 46,071 42,350 43,039 42,500 52,600 2430 Repair & Maintenance 35,810 46,500 51,000 38,000 46,500 2440 Small Tools & Minor Equip 1,313 2,250 2,250 500 2,250 2442 Sports Equipment 51,966 35,500 59,250 59,000 46,750 2812 Special Projects /Programs 453 1,200 1,200 1,200 0 2910 Refunds 38,140 45,000 45,000 35,000 40,000 1,136,084 1,168,560 1,225,999 1,123,365 1,201,530 Capital Outlay 2520 Equipment & Furniture 91,624 9,000 32,425 26,000 44,650 91,624 9,000 32,425 26,000 44,650 TOTALS $3,780,779 $3,477,264 $3,620,895 $3,495,865 $3,746,710 -- -172- Parks and Recreation / Community Recreation Center BUDGET SUMMARY • Account 2110 provides funding for staffing reflected in the Personnel Data and the Notes and Adjustments. • Acount 2112 reflects an increase in funding to accommodate additional hours of operation of the Wee Folk Room, additional fitness program instruction, and additional Assistant Coaches for the Dublin Community Swim Team (Sea Dragons). These expenditures are off -set by program revenues. • Account 2140 reflects a decrease in uniform and clothing funds due to use of existing inventory and reducing the amount of uniform changes /tumovers. • Account 2201 reflects a slight decrease and will accommodate necessary staff certifications through local travel, education sessions and se minars . • Account 2310 reflects an anticipated increase to utilities in 2011. • Account 2330 reflects an increase to accommodate the per copy charge for printing/copier. • Account 2349 reflects an increase to accommodate growing demand for personal fitness training. These expenditures are off -set by program revenues. • Account 2390 includes an increase to accommodate anticipated increases in bank fees charged for credit card payments. • Account 2426 includes additional funding for Spinning Weight Loss Manuals, updated aquatics program manuals and American Red Cross certifications for participants. • Account 2442 includes additional funding for fitness equipment replacements. All warranties for replaced equipment have expired and are programmed to be replaced to avoid excessive repairs and maintenance costs. Items being replaced will be used to supply needs for employee wellness equipment at the Service Center and/or offered for sale on www.GovDeals.com • Account 2520 reflects an increase to purchase and install new Ultraviolet sanitation system on DCRC Competition Pool. A UV system was installed on the Leisure Pool in 2009 to determine effectiveness on water and air quality prior to investing in both pool systems. Results throughout 2010 have proven to greatly enhance both water quality and air quality in the Leisure Pool environment. • Account 2812 reflects no funding request due to cancelation of the Columbus Corporate Fitness Lunch and Community Health Fair. The Community Health Fair has been replaced by the Healthy Dublin Festival partnership with the City, Medical Mutual, Inc., Dublin Methodist Hospital, Dublin Chamber of Commerce and Dublin City Schools. DCRC -173- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLLN_ Administrative Services/ Community Recreation Center — Facilities STATEMENT OF FUNCTIONS Facilities protects the City's investment in the Recreation Center by ensuring that both the appearance and functions are preserved. This is accomplished by adhering to proper preventive maintenance programs, performing repairs in a professional manner and as quickly as possible, maintaining a safe and clean environment for building occupants and visitors, and by seeking the most efficient utilization of space and energy resources. OBJECTIVES AND ACTIVITIES • To establish and implement a proactive preventive maintenance program. • To perform regular inspections of facilities and equipment. • To provide custodial services, utilizing green cleaning practices as much as possible. • To perform repairs to equipment and facility components. • To provide oversight for certain recreation construction and renovation projects. • To reduce energy consumption at the Recreation Center by introducing best practices in conservation and installing efficient mechanical and electrical systems. PERSONNEL DATA POSITION TITLE Maintenance Crew Supervisor Maintenance Worker Custodians Seasonal Maintenance Worker TOTAL 2010 2011 CURRENT NUMBER ADOPTED 2 3 10 3 18 18 NOTES AND ADJUSTMENTS One vacant Custodial Worker position is eliminated. One Seasonal Maintenance Worker position has been transferred from Facility Management's General Fund budget to this budget due to an increase in meeting and special events setup /teardown services at the Recreation Center. RecFac -175- 12/06/10 2011 Budget - City of Dublin, Ohio Recreation Administrative Services Facilities Management 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 213 -1940 Personal Services 2110 Salaries/Wages 689,282 756,250 756,250 664,410 651,820 2111 Overtime Wages 14,339 25,000 25,000 8,900 20,000 2112 Other Wages 23,979 35,600 35,600 27,500 57,400 2120 Employee Benefits 313,462 321,560 321,560 316,460 307,900 2140 Uniforms & Clothing 8,289 13,500 14,392 11,500 13,200 1,049,351 1,151,910 1,152,802 1,028, 770 1,050,320 Other Expenses 2201 Conferences /Mileage 1,137 3,100 3,100 1,500 2,700 2211 Meeting Expenses 509 350 350 350 350 2320 Communications 0 0 0 0 0 2330 Rents /Leases 934 1,500 1,727 1,700 1,500 2350 Maint. of Equipment 38,181 72,250 102,190 102,000 78,250 2390 Misc Contractual Services 198,242 152,050 185,747 175,300 202,050 2420 Operating Supplies 112,952 107,000 108,087 108,000 105,000 2440 Small Tools & Minor Equip 917 7,700 7,700 5,500 3,000 352,872 343,950 408,901 394,350 392,850 Capital Outlay 2520 Equipment & Furniture 35 0 0 0 0 2530 Bldgs. & Other Structures 288,783 340,000 354,000 353,925 415,000 288,818 340,000 354,000 353,925 415,000 TOTALS $1,691,041 $1,835,860 $1,915,703 $1,777,045 $1,858,170 176- Administrative Services/ Community Recreation Center — Facilities BUDGET SUMMARY • Account 2111 provides funding for overtime wages to provide staff coverage for maintenance projects, emergency call -ins and special events. • Account 2350 includes funding for ongoing general maintenance and repair of the Recreation Center. • Account 2390 includes funding for preventive maintenance contracts for systems and services, technical maintenance services, inspections, cleaning services for carpet, and weekend custodial services. Additional funding is provided for power washing of the building exterior. Additional funding is provided for feasibility study for LEED Existing Building certification. • Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other miscellaneous supplies to maintain the facility. • Account 2440 provides funding for hand tools, ladders and vacuum sweepers. • Account 2530 includes funding for a solar panel installation on the roof, painting the exterior metal window frames, painting the gymnasium and replacement of certain service doors and the redesign of the leisure pool slide. RecFac -177- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBI LN_ Safety / Police STATEMENT OF FUNCTIONS Police, under the direction of the Chief of Police, is comprised of three work units: Operations, Support Services, and Technical Services. Operations consists of the following: patrol, accident investigations, court liaison field training, bicycle and motorcycle patrol, and the K -9 and reserve officer program. The primary responsibility of the Operations Bureau is the maintenance of public order, involving the protection of constitutional guarantees, the enforcement of the law and the provision of services necessary to respond to other needs of the community. Support Services include the detective section, internal affairs, the Community Education Unit (including the DARE and school resource office programs), neighborhood watch, and special events. Technical Services, created in 2005, includes the communications center, records, property room, accreditation and training, technology support and accounting budgeting and clerical support. The primary responsibilities of Support Services and Technical Services is to provide the required support services for all of Police. Mission Statement: The Dublin Division of Police will provide the highest level of service through the enforcement of laws and the protection of life, property and the constitutional rights of all. We will meet the present and future needs of the public through a continued partnership with our community. We will remain dedicated to service and committed to excellence, focusing on the following core values: Integrity - we hold ourselves accountable to the highest level ofhonesty, truthfulness, and ethical conduct. • Pride - we take pride in ourselves as individuals, our Division as a team and our citizens as a Community. Respect - we will ensure that all persons are treated with equality, dignity and courtesy. • Professionalism - we are committed to the highest level of professional standards through development of highly trained and motivated employees. OBJECTIVES AND ACTIVITIES • To enhance the quality of life in the community. • To provide a high level of advanced training for staff. • To increase proactive policing methods in an effort to reduce the incidence of crime. • To increase traffic enforcement and education activities in an effort to reduce the community's accident rate. • To develop improved partnerships with various community entities necessary to reduce criminal activity. • To respond effectively to neighborhood traffic and crime concerns. PERSONNEL DATA 2010 2011 POSITION TITLE CURRENT NUMBER ADOPTED Chief of Police 1 1 Police Lieutenant 2 2 Civilian Bureau Commander 1 1 Police Sergeant 6 6 Police Corporal 6 6 Police Officer 53 50 Emergency Management Coordinator/Law Enforcement Planner I 1 Administrative Specialist 1 1 Staff Assistant I 1 Office Assistant II 4 4 Police Property Technician 1 1 Communications Technician 15 14 Communications Supervisor 2 2 TOTAL 94 90 NOTES AND ADJUSTMENTS Three vacant Police Officer positions and one Communications Technician position have been removed from the 2011 staffing. One Police Officer position and one Communications Technician position are not funded in the 2011 request. Police -179- 12/06/10 2011 Budget - City of Dublin, Ohio Safety Safety Police 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 214 -1820 Personal Services 2110 Salaries/Wages 6,531,265 6,498,810 6,498,810 6,476,360 6,606,220 2111 Overtime Wages 331,663 370,400 368,900 290,000 314,700 2112 Other Wages 1,953 0 1,500 1,500 0 2120 Employee Benefits 3,021,175 3,106,690 3,106,690 3,098,000 2,802,560 2140 Uniforms & Clothing 120,992 111,650 120,856 108,000 104,450 10,007,048 10,087,550 10,096,756 9,973,860 9,827,930 Other Expenses 2201 Conferences /Mileage 61,058 37,000 39,100 32,000 64,000 2211 Meeting Expenses 1,172 0 0 0 4,000 2213 Seminar Expenses 0 0 0 0 0 2301 County Auditor Deductions 7,220 7,000 7,000 7,000 7,500 2320 Communications 18,147 31,000 32,843 22,000 82,500 2330 Rents /Leases 11,621 14,000 14,771 11,625 14,200 2349 Other Professional Sery 13,996 18,000 29,667 15,000 18,500 2351 Maint. of Equipment 162,008 134,500 137,988 128,000 139,500 2390 Contractual Services 23,466 18,000 19,677 18,000 18,000 2391 Memberships/Subscriptions 37,246 53,785 54,555 54,000 57,360 2410 Office Supplies 20,321 20,000 21,918 15,000 20,000 2420 Operating Supplies 61,879 59,650 73,987 62,000 58,600 2851 DARE Program 21,259 21,000 28,795 25,000 17,000 2910 Refunds 100 500 500 100 500 439,493 414,435 460,801 389,725 501,660 Capital Outlay 2520 Equipment & Furniture 61,772 0 10,000 10,000 16,650 61,772 0 10,000 10,000 16,650 TOTALS $10,508,313 $10,501,985 $10,567,557 $10,373,585 $10,346,240 -180- Safety/ Police BUDGET SUMMARY • Account 2110 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments. • Account 2120 reflects a decrease due to the "premium equivalent' rates change for employees. The annual funding levels are detailed in the Employee Benefits Self- insurance Fund. • Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the negotiated FOP contract. • Account 2211 includes funds for team meetings, expenses for a mock on -site, and funds for the CALEA on -site assessment. • Account 2330 provides funding to lease copiers, fax machines and other office equipment for the Police. • Account 2349 provides funding for hospitalization for arrestees and lab fees for web check fees have been requested for law enforcement applicants. • Account 2351 provides funding for maintenance agreements for all departmental equipment including but not limited to the radio system radios and consoles in the Communication Center. • Account 2390 provides funding for contracted security used during special events and the range maintenance contract. Account 2391 includes continuation of a program through the Ohio Office of Criminal Justice Services (OCJS) through which police officers from various local jurisdictions are able to share information through a computer network. • Account 2420 includes funding for equipment, ammunition, jail supplies, range supplies, canine food and supplies, and other miscellaneous operating supplies that are needed. • Account 2851 includes funding for all DARE related supplies and activities. • Account 2520 includes funding for two replacement bicycles, equipment for replacement motor cycles and replacement gas mask canisters. Police -181- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN_ Parks and Recreation / Dublin Municipal Pools STATEMENT OF FUNCTIONS The Dublin North and South CommunityPools are seasonal operations which provide the community diverse aquatic related recreation opportunities. Pool facilities include a lap pool, leisure play pool, tot pool, waterslides, diving boards and well, concession stand, and a water play /spray area. OBJECTIVES AND ACTIVITIES • To offer open recreational swim times for general public use. • To offer a comprehensive outdoor aquatics program including swim lessons for all ages, a local recreational swim team program for school age youth, and water exercise classes. • To provide continuing education and extensive safety training for all pool staff. • To increase open recreation opportunities and incorporate community based activities. • To operate swimming facilities that meet or exceed all state health and safety requirements. PERSONNEL DATA 2010 2011 POSPITON TITLE CURRENT NUMBER ADOPTED SEASONAL STAFF: Pool Manager 4.45 SFTE 4.94 SFTE Concession Manager 1.15 SFTE .86 SFTE Assistant Concession Manager 2.96 SFTE 3.75 SFTE Pool Lifeguard 37.33 SFTE 41.47 SHE Desk Staff/Concession Staff 20.15 SFTE 16.71 SFTE Swim Team Coaches 9.92 SFTE 3.61 SFTE Swim Instructors 3.58 SFTE 1.51 SHE TOTALS 79.54 SFTE 72.85 SFTE NOTES AND ADJUSTMENTS As discussed in the Recreation and Dublin Community Recreation Center budgets, a portion of the full -time staffing costs are allocated to this budget. Total number of part-time staffing for 2011 reflects corrections to 2010 formulas used to calculate SFTE's. Overall, there will no increase to the number of part-time staff for general operation of the pool for 2011. It is important to note that based on local school schedules, there will be an additional 126 operating hours for 2011. Based on actual spending trends, it is anticipated that the funding levels that were established for 2010 will be adequate for 2011. Pool -183- 12/06/10 2011 Budget - City of Dublin, Ohio Pool Parks and Recreation Recreation 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 215 -1630 Personal Services 2110 Salaries/Wages 48,872 62,571 62,571 40,000 64,770 2111 Overtime Wages 0 500 500 500 500 2112 Other Wages 336,225 384,750 384,750 310,000 384,750 2120 Employee Benefits 69,507 81,870 81,870 68,000 70,090 2140 Uniforms & Clothing 9,661 8,000 8,657 7,300 8,000 464,265 537,691 538,348 425,800 528,110 Other Expenses 2201 Conferences /Mileage 295 1,920 1,920 500 920 2310 Utilities 165,152 183,590 183,590 170,000 190,940 2320 Communications 0 600 600 0 200 2349 Other Professional Sery 529 570 570 500 570 2390 Misc Contractual Services 878 3,000 3,000 1,500 4,200 2391 Memberships/Subscriptions 1,472 1,580 1,580 1,580 1,730 2410 Office Supplies 187 1,000 1,000 200 1,000 2420 Operating Supplies 4,782 10,000 10,000 7,000 6,600 2423 Concessions 45,437 65,000 65,000 60,000 60,000 2424 Pool Supplies /Chemicals 17,674 24,000 24,000 20,000 22,000 2426 Program Supplies 1,162 3,400 3,400 1,000 2,800 2430 Repair & Maintenance 66,968 55,000 55,000 50,000 91,000 2910 Refunds 0 1,500 1,500 1,500 1,500 304,536 351,160 351,160 313,780 383,460 Capital Outlay 2520 Equipment & Furniture 38,038 23,250 25,250 22,000 17,000 2530 Bldgs. & Other Structures 5,880 60,000 60,000 60,000 0 43,918 83,250 85,250 82,000 17,000 TOTALS $812,719 $972,101 $974,758 $821,580 $928,570 -184- Parks and Recreation / Dublin Municipal Pools BUDGET SUMMARY • Account 2110 provides funding for the full -time staff allocated to this budget. • Account 2112 reflects no increase to part-time staffing but will be adequate to accommodate an additional 126 hours of general pool operation for 2011. • Account 2390 reflects an increase to accommodate anticipated increases to credit card charge fees. • Account 2430 includes additional funding for sand blasting, caulking and repainting the pool surface. • Account 2520 provides funding for safety equipment, RecTrac equipment and replacement chaise lounges. Pool -185- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN_ Permissive Tax Fund STATEMENT OF FUNCTIONS Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be for roadway construction or improvements. Funds are also received from legislation approved by Franklin and Delaware Counties to increase license registration fees in two $5.00 increments. The City receives 50% of the "first $5.00 increment ". The revenue received can only be spent on roads and bridges. NOTES AND ADJUSTMENTS PennTax -187- 12/06/10 2011 Budget - City of Dublin, Ohio Permissive Tax Public Service Engineering 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 216 -1330 Capital Outlay 2550 Street Maint. Projects 28,043 167,000 167,000 167,000 167,000 28,043 167,000 167,000 167,000 167,000 TOTALS $28,043 $167,000 $167,000 $167,000 $167,000 -188- Permissive Tax Fund BUDGET SUb1M4,RY • Account 2550 provides funding to make the second of six payments of $167,000 to the Franklin County Engineer for the Tuttle Crossing Boulevard project. PermTax -189- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUMN. Events Administration STATEMENT OF FUNCTIONS Hotel/Motel Tax Fund. 75% of the hotel/motel tax revenues are credited to Hotel/Motel Tax Fund in accordance with City Ordinance No. 133 -87 and the Ohio Revised Code. The remaining 25% is distributed to the Dublin Convention and Visitors Bureau (DCVB). From the Hotel/Motel Tax Fund, the City allocates approximately 25% of the total revenue to the Dublin Arts Council (DAC), up to a maximum as specified in a lease agreement executed for the DAC's use of a City-owned facility. Funds may be distributed to other organizations through City Council review of submitted hotel/motel tax grant applications. Events Administration. City- sponsored events are approved through the regular budget process. For 2010, these include the St. Patrick's Day Parade, Independence Day Celebration, Dublin Irish Festival (DIF) and Spooktacular. Events Administration plans, implements, and manages special events that enhance the City's international image, build community, provide fundraising opportunities for community organizations, and support the mission of the DCVB by attracting overnight visitors to Dublin hotels. OBJECTIVES AND ACTIVITIES • To plan, implement, and manage City- sponsored festivals, events and parades in a professional and fiscally responsible manner. • To ensure that City Council's goals of fostering community pride and spirit by creating events and encouraging community participation are achieved. • To establish, develop, and cultivate effective relations among the City, community organizations and schools involved in special events. • To cultivate relationships with cultural and tourism boards in the United States, Canada and Ireland to enhance artistic and cultural elements and increase overnight attendance in Dublin hotels. • To secure cash, media and in -kind donations for City of Dublin events by creating and maintaining mutually beneficial partnerships with local, regional and national corporations. • To secure and build relationships with media partners to reach targeted audiences. • To promote events to local, regional, national and international markets. • To cultivate relationships with community organizations by providing fundraising opportunities in support of community initiatives. • To lead and organize other City divisions to ensure the safety and comfort of visitors to events. • To develop and negotiate contracts in conjunction with risk management and legal counsel. • To develop and manage a wide range of entertainment and activities targeting children, youth and adults. • To plan and implement special event support services including transportation, accommodations, equipment rentals, electrical and sound services and hospitality. • To implement safe events through efforts with NIMS training and a comprehensive and citywide safety plan. PERSONNEL DATA 2010 2011 POSITION TITLE CURRENT NUMBER ADOPTED Event Manager 1 1 Event Administrator 2 2 Office Assistant II 1 0 Staff Assistant 0 1 Community Relations Assistant 1 1 Intern 1 1 Office Assistant I/seasonal 1 1 TOTAL 7 7 NOTES AND ADJUSTMENTS The Office Assistant II position was reclassified to a staff assistant. SpEvents -191- 12/06/10 2011 Budget - City of Dublin, Ohio Hotel /Motel Tax City Manager Community Relations 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 217 -1130 Personal Services 2110 Salaries/Wages 307,004 302,500 302,500 285,720 309,070 2111 Overtime Wages 13,090 13,000 17,000 17,000 15,000 2112 Other Wages 74,421 43,600 43,600 43,600 50,000 2113 Short Term Disability 8,440 0 0 0 0 2120 Employee Benefits 118,645 87,410 103,000 103,000 110,260 2140 Uniforms & Clothing 910 1,050 1,050 1,050 1,050 522,510 447,560 467,150 450,370 485,380 Other Expenses 2201 Conferences /Mileage 5,077 6,300 6,300 2,500 5,050 2211 Meeting Expenses 1,972 2,850 2,850 2,000 2,100 2320 Communications 4,302 4,550 4,550 4,550 4,350 2349 Other Professional Sery 1,364,162 1,420,300 1,390,500 1,380,000 1,419,940 2370 Advertising 64,588 71,000 72,250 70,000 71,000 2380 Printing & Reproductions 26,445 26,450 26,450 25,000 21,450 2390 Misc Contractual Services 999 1,000 1,000 1,000 3,300 2391 Memberships/Subscriptions 2,190 1,700 1,700 1,700 2,000 2410 Office Supplies 3,283 4,250 4,250 4,000 5,000 2420 Operating Supplies 257,217 234,200 260,000 260,000 243,450 2440 Small Tools & Minor Equip 1,591 1,500 1,500 1,500 6,000 2812 Special Projects /Programs 2,382 250 250 250 4,750 2813 Promotional Programs 744 3,100 3,100 3,100 3,100 2815 Volunteer Program 14,269 22,080 22,080 22,080 21,950 2910 Refunds 0 200 200 0 200 1,749,221 1,799,730 1,796,980 1,777,680 1,813,640 TOTALS $2,271,731 $2,247,290 $2,264,130 $2,228,050 $2,299,020 -192- 2011 Budget - City of Dublin, Ohio Hotel/Motel Tax 2010 2009 2010 Revised 2010 2011 Actual Budget Budget Estimate Budget Accounting & Auditing 217 -1220 2390 Misc Contractual Services 0 3,000 3,000 2,700 3,000 Streets & Utilities 217 -1320 2420 Operating Supplies 0 33,000 33,000 33,000 31,400 Engineering 217 -1330 2420 Operating Supplies 0 5,000 5,000 5,000 0 Parks & Open Space 217 -1620 2420 Operating Supplies 0 9,500 9,500 9,500 9,500 Recreation 217 -1630 2420 Operating Supplies 0 700 700 700 700 Police 217 -1820 2390 Misc Contractual Services 0 15,000 15,000 12,000 21,400 Information Technology 217 -1920 2330 Rents/Leases 0 7,000 9,000 9,000 9,000 Special Events Total Other Divisions $0 $73,200 $75,200 $71,900 $75,000 193- Events Administration BUDGET SUMMARY: 217 -1130 • Account 2110provides funding for staffing reflected in Personnel Data. • Account 2112 includes one intern and seasonal and temporary employees to work at City- sponsored events. • Account 2211 provides funding for committee luncheons/dinners and sponsorship meetings. • Account 2320 includes funding for courier services, DIF field phone lines and radio rental for DIF. • Account 2349 includes professional services for City - sponsored events including photography, marketing and public relations services and graphic design; citywide ASCAP and BMI and SEASAC music licensing; entertainment and activities including fireworks, children's games, parade floats, exhibitors, musicians and dancers. Operational services include sound and electrical professionals, cleaning services, hotels for entertainers, patron shuttle service and credit card processing fees for tickets and beverage tokens for DIF; rentals including tents, generators, ice trucks, lights, port-a johns, stages, tables, chairs, and golf carts. Payments to beverage fundraising groups for DIF are also included. A significant amount of these expenditures is offset by revenue generated by the events. • Account 2370 includes funds for DIF advertising. • Account 2380 includes funds for DIF print materials including brochures, invitations, tickets and on -site guides. • Account 2420 includes funding for float supplies, awards, decorations, prizes, crafts, helium, table coverings, signage, wristbands and beverages to sell at DIF. Beverage sales generate significant offsetting revenue. • Account 2440 provides funds for tents and new event equipment. • Account 2812 provides funding for committee ceremonial needs. • Account 2813 provides funding for DIF promotional activities. • Account 2815 includes funding for DIF volunteer programs including T- shirts, printing, shuttles, and recognition event. The following six accounts include budget items formerly included within other funds and division budgets that have been allocated to Special Events for 2011. This reallocation provides a more complete recap of the direct costs associated with Special Events. 217 -1220 • Account 2390 provides funding to Accounting/Auditing for armored car pick -up of cash during the DIP. 217 -1320 • Account 2420 includes funding to Streets and Utilities for special event materials such as gravel, barrier walls and freestanding fencing. 217 -1620 • Account 2420 includes funding to Parks for mulch and other materials needed for special events. 217 -1630 • Account 2420 includes funding to Recreation for awards and other supplies used for Independence Day activities. 217 -1820 • Account 2390 includes funding to Police for private security hired for Independence Day and DIF. 217 -1920 • Account 2330 provides funding to Information Technology for computer equipment rented for gates and token booths during DIF. SpEvents -194- 12/06/10 2011 Budget - City of Dublin, Ohio Hotel/Motel Tax 2010 2009 2010 Revised 2010 2011 Office of the City Manager Actual Budget Budget Estimate Budget 217 -1110 Other Expenses 2349 Other Professional Services 0 50,000 50,000 0 0 TOTALS $0 $50,000 $50,000 $0 $0 Finance Taxation 217 -1230 Other Expenses 2821 Grants /Community Org. 171,748 200,000 230,163 200,000 200,000 2822 Grams/DAC 521,724 607,160 458,160 465,165 465,000 2822 City Sponsored Projects 0 0 154,292 154,292 0 2790 Transfers 253,589 253,880 254,650 254,645 166,050 TOTALS $947,061 $1,061,040 $1,097,265 $1,074,102 $831,050 -195- Hotel Motel Tax Fund BUDGET SUMMARY: 217 -1110 • Account 2349 provided funding for a consultant to advise the City on restoration and maintenance of the numerous public art pieces currently owned by the City. 217 -1230 • Account 2821 is an allocation for grants to community organizations in accordance with the Hotel/Motel Grant Application Guidelines. • Account 2822 provides funding for distribution with the Dublin Arts Council in accordance with the lease agreement executed for 7125 Riverside Drive. Account 2790 transfers funding for debt service associated with the acquisition and renovation of 7125 Riverside Drive. SpEvents -196- 12/06/10 Safety/ Police Ordinance 96 -90 authorized the establishment of the Enforcement and Education Fund. Revenues in this fund are derived from fines received in accordance with Section 4511.99 of the Ohio Revised Code. This fund is to be used by the Police to pay those costs it incurs in enforcing Section 4511.19 of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and other information relating to the operating of a motor vehicle and the consumption of alcoholic beverages. NOTES AND ADJUSTMENTS Ed/Enf -197- 12/06/10 Safety/ Police BUDGETS There are no requests in the fund for 2011. EdEnf -198- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN_ Safety / Police STATEMENT OF FUNCTIONS Ordinance 94 -90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund are derived from contraband property seizures m accordance with Section 2933.43 of the Ohio Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law enforcement, or for other law enforcement purposes that City Council determines to be appropriate. NOTES AND ADJUSTMENTS LawEnf -200- 12/06/10 2011 Budget - City of Dublin, Ohio Law Enforcement Safety Police 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget QUISI- zc Other Expenses 2330 Rents /Leases 0 2,000 3,355 2,000 2,000 2420 Operating Supplies 1,963 18,000 18,000 2,000 10,000 1,963 20,000 21,355 4,000 12,000 Capital Outlay 2520 Equipment & Furniture 6,992 40,000 40,000 40,000 12,750 6,992 40,000 40,000 40,000 12,750 TOTALS $8,955 $60,000 $61,355 $44,000 $24,750 -201- Safety / Police BUDGET SUMMARY • Account 2330 provides for the lease and rental of undercover vehicles used in drug investigations, surveillance and other covert operations. • Account 2420 provides crowd control supplies and for the increased number of drug investigations to purchase contraband and pay informants. • Account 2520 provides for crowd control equipment and GPS data cards. LawEnf -202- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CI7Y OF DUBLIN_ Administrative Services/ Court Services STATEMENT OF FUNCTIONS Ordinance 41 -93 authorized the establishment ofthe Mayor's Court Computer Fund. Revenues in this fund are derived from fees received in accordance with Substitute Senate Bill 246. This fund is to be used by Court Services to pay for any operational costs and/or any subsequent updates for the computerization of the Court office. The City currently assesses a fee of three dollars ($3.00) per case; however, Substitute Senate Bill 246 allows the fee to be set as high as ten dollars ($10.00). Computer -204- 12/06/10 2011 Budget - City of Dublin, Ohio Mayor's Court Computer Administrative Services Court Services 2009 2010 2010 2010 2011 3,000 Actual Budget Revised Budget Estimate Budget 221 -1930 2,520 0 47,480 Other Expenses 2201 Conference /Mileage 62 3,000 3,000 1,000 0 2349 Professional Services 2,520 0 47,480 0 98,000 2351 Maint. of Equipment 15,857 22,000 23,360 15,000 20,800 2410 Office Supplies 306 500 694 500 500 18,745 25,500 74,534 16,500 119,300 Capital Outlay 2520 Equipment & Furniture 9,937 4,000 4,000 4,000 0 9,937 4,000 4,000 4,000 0 TOTALS $28,682 $29,500 $78,534 $20,500 $119,300 -205- Administrative Services/ Court Services BUDGET SUMMARY • Account 2349 provides funding for the purchase of a new case management software application. • Account 2351 includes funding for computer maintenance fees for HIE and GBS applications as well as LEADS user fees. Computer -206- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 MY OF DUBI UV_ Finance/ Accrued Leave Reserve Fund STATEMENT OF FUNCTIONS The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain purposes, one of which is for the payment of accumulated sick, vacation and compensatory leave upon termination of employment or retirement. Because the City of Dublin will have a significant number of long -term employees either reach retirement age or the point of eligibility within either the Ohio Public Employees Retirement System or the Police/Fire Pension Fund System, the City's liability for payments for accrued leave balances is estimated to be substantial beginning in the next few years. These costs represent a liability accrued over a number of years. In order to prevent a disproportionate impact of these payments on any one budget year, the 2005 budget established a reserve fund and began deposits into it in anticipation of this liability. In 2008, the City implemented changes to its leave policies for non - bargaining employees which will add to the City's potential liability for conversion of accrued leaves. Beginning in 2009, non - bargaining employees were eligible for conversion of a portion of accrued sick leave to cash at the time of any separation in good standing from City employment. NOTES AND ADJUSTMENTS Contributions to this fund represent a percentage of full -time wages. The 2011 revenue estimate assumes a contribution of 0.6% of full -time wages for all City functions. Beginning in 2009, the expenditures budgeted in this fund also included an estimate for sick leave conversions for non - bargaining employees at separation from employment in good standing at any time. Because sick leave accruals substantially were reduced in 2009, this liability will decline over time as sick leave balances accrued under the previous, more generous accruals are either used or converted to payment at separation. For all City bargaining units, conditions for conversions of accrued sick leave remain contingent on eligibility for retirement, minimum years of service and any minimum sick leave balance requirements. Accrued Leave -208- 12/06/10 2011 Budget - City of Dublin, Ohio Accrued Leave Reserves Finance Office of the Director 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 222 -1210 Personal Services 2124 Accrued Leave Payout 21,612 140,000 145,000 145,000 150,000 21,612 140,000 145,000 145,000 150,000 TOTALS $21,612 $140,000 $145,000 $145,000 $150,000 -209- Finance/ Accrued Leave Reserve Fund BUDGET SUMMARY • Account 2124 reflects the estimated payments that will be made for accrued leaves in 2011 based on anticipated retirements. The amount also includes an estimate of conversions at non - retirement separations based on the revised leave policies for non - bargaining employees approved in 2008. Accrued Leave -210- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CM OF DUMN. Police/ Wireless 9 -1 -1 Fund STATEMENT OF FUNCTIONS In 2006 and as amended in 2008, House Bill 361 established a $0.28 per month user fee on every wireless phone bill to reimburse local public safety answering points for costs associated with receiving 9 -1 -1 calls placed from wireless telephones. As directed by the bill, the Wireless 9 -1 -1 Governmental Assistance Fund is administered by the Franklin County Commissioners, with funds disbursed in accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate disbursement, local agencies are required to enter into intergovernmental agreements. In January 2010, the City of Dublin entered into an agreement with the Franklin County Commissioners for the disbursement of these funds. Disbursements received from the Wireless 9 -1 -1 Governmental Assistance Fund must be used in accordance with Ohio Revised Code §4931.65, which includes those costs incurred in the designing, upgrading, purchasing and maintaining equipment as well as the training of staff who answer wireless 9 -1 -1 calls. Up to fifty percent of the disbursements received may be used for personnel costs, once all equipment purchases have been completed. NOTES AND ADJUSTMENTS Wireless 9 -1 -1 -212- 12/06/10 2011 Budget - City of Dublin, Ohio Wireless 9 -1 -1 2010 2009 2010 Revised 2010 2011 Police Actual Budget Budget Estimate Budget 223 -1820 Other Expenses 2349 Other Professional Services 0 0 0 0 95,000 2790 Transfers 0 0 100,000 100,000 80,000 TOTALS $0 $0 $100,000 $100,000 $175,000 -213- Police/ Wireless 9 -1 -1 Fund BUDGETS • Account 2349 provides funding for the 9 -1 -1 mapping system. • Account 2790 will be utilized to transfer funds to reimburse the Safety Fund for allowable expenses including eligible personnel expenditures. Accrued Leave -214- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 MY OF DUBLIN_ General Obligation Debt Service STATEMENT OF FUNCTIONS These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues. Sources of funding include transfers from the Capital Improvements Tax Fund and various Tax Increment Financing Funds. NOTES AND ADJUSTMENTS Budget requests for debt service payments reflect debt service obligation for both long -term and short -term debt issued by the City. The debt service payments for Water Fund and Sewer Fund obligation are budgeted as debt service payments directly in the Water and Sewer Funds instead of transferring the money to the General Obligation Debt Service Fund and reflecting the debt payments in that Fund. Debt -216- 12/06/10 2011 Budget - City of Dublin, Ohio General Debt Service Finance Accounting and Auditing 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 310 -0210 Debt Service 2601 Debt Issuance Costs 230,160 20,000 20,000 20,000 20,000 2610 Principal -Water 271,915 268,010 269,720 269,720 0 2611 Principal -Parks Programs 760,775 428,830 436,230 436,230 274,530 2612 Principal- Transportation 2,450,561 2,897,780 2,971,230 2,971,230 3,074,720 2613 Principal -Land & Bldgs 1,603,119 1,204,740 1,270,100 1,270,100 674,740 2614 Principal -Sewer 136,539 129,720 130,710 130,710 0 2615 Principal - Stormwater 27,975 27,975 27,975 27,975 27,980 2620 Interest -Water 23,214 11,660 9,950 5,590 5,590 2621 Interest -Parks Programs 225,033 206,525 199,125 186,045 173,410 2622 Interest - Transportation 1,276,082 1,659,165 1,585,715 1,402,155 1,275,830 2623 Interest -Land & Bldgs 416,937 326,500 261,140 238,130 186,530 2624 Interest -Sewer 11,778 5,760 4,770 2,930 0 2625 Interest - Stormwater 0 0 0 0 0 7,434,088 7,186,665 7,186,665 6,960,815 5,713,330 TOTALS $7,434,088 $7,186,665 $7,186,665 $6,960,815 $5,713,330 -217- 2011 Budget - City of Dublin, Ohio Special Assessment Debt Service Funds 2010 Finance 2009 2010 Revised 2010 2011 Office of the Director Actual Budget Budget Estimate Budget 320 -0210 Debt Service 2301 County Auditors' Deductions 2610 Principal -Water and Sewer 2620 Interest -Water and Sewer 2790 Transfers 430,453 0 1,609 1,609 0 TOTALS $430,453 s0 $1,609 $1,609 $0 321 -0210 Debt Service 2301 County Auditors' Deductions 42 0 74 74 0 2612 Principal- Transportation 75,000 80,000 80,000 80,000 85,000 2622 Interest - Transportation 33,450 28,800 28,800 28,800 23,680 TOTALS $108,492 $108,800 $108,874 $108,874 $108,680 M%13 Debt Service 2301 County Auditor Deductions 190 0 260 260 0 2612 Principal- Transportation 75,000 75,000 86,120 86,120 92,710 2622 Interest - Transportation 55,634 52,940 41,560 40,830 36,610 TOTALS $130,824 $127,940 $127,940 $127.210 $129,320 -218- THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CnY OF DUBL UV_ General Capital Improvements STATEMENT OF FUNCTIONS This fund was created by City Council and has as its express purposes: the purchase of equipment, apparatus, property, construction of buildings, structures, roads and other public improvements as needed. City income tax collections are directly credited to this fund each year in accordance with Ordinance No. 17 -87. Additional revenue is provided by real estate taxes, transfers from the General Fund, and interest income. NOTES AND ADJUSTMENTS In accordance with State requirements, separate funds will be established when notes/bonds are issued for specific projects and the associated expenditures will also be assigned to that fund. Funding is based on the 2011- 2015 Capital Improvements Program. Several significant projects are funded in the 2010 budget. Highlights include: Dublin Community Pool North renovations: This project provides for major renovations to the pool beginning in 2011.Funds programmed in 2011 are to renovate the spray park and for bike rack expansion. Future improvements include renovation of the existing shade structures, expansion of the concession stand, landscape renovations, fencing upgrades, updated sign packages and building painting. Fleet management program - replacements On behalf of twenty six different organizations including both local government and private industry, Clean Fuels Ohio coordinated the submission of a statewide project titled the Ohio Advanced Transportation Partnership and submitted a grant through the United States Department of Energy titled the Clean Cities program. The focus area for this grant includes the conversion of traditional fleets to alternative fuel or advanced technology vehicles as well as improving the necessary infrastructure to support these fleet conversions. The City's portion of the grant includes the potential conversion of 44 City vehicles to compressed natural gas (CNG). Funding is included for the potential conversion of those vehicles. Funding to upgrade the fuel facility was programmed in 2010. Annual Street Maintenance Program This is an annual allocation for repairing and maintaining the City's roadways. Cosgrav /Shier Rings Road intersection This project provides for the addition of turn lanes, ditch improvements and pavement widening. Based on a completed Alternative Analysis to quantify existing safety concerns and to evaluate intersection improvements, it has been determined a roundabout is the best solution for this intersection. Brand Road multi-use paths/bike lanes This project will provide for the construction of a multi -use path and bike lanes on Brand Road. Design is programmed in 2010 for both the multi -use path and the bike lanes. Construction is programmed in 2011 to complete a multi-use path and bike lanes between Muirfield Drive and Dublin Road. Funds programmed in future years are to construct bike lanes between Hyland Croy Road and Muirfield Drive and additional multi -use paths/bike lanes along Muirfield Drive and Glick Road. Transfers The majority of the funding programmed for transfers is for debt service obligations on capital projects financed by long -term debt. The transfer to the Land Acquisition Fund will be used to repay a portion of the outstanding advance from the General Fund that was used to acquire land for economic development purposes. Advances The advances programmed are based on projects programmed in the 2011 -2015 CIP that have been identified as infrastructure projects benefiting the reflected TH s. CIP -220- 12/06/10 2011 Budget -City of Dublin, Ohio 2010 Capital Improvement Tax 2009 2010 Revised 2010 2011 Capital Actual Budget Budget Estimate Budget 401 -0221 Other Expenses 2301 County Auditor Deductions 19,979 20,000 32,297 32,297 20,000 401 -0314 Other Expenses 2790 Transfers 7,110,047 7,346,610 7,346,610 6,921,962 5,835,980 2791 Advances 1,341,150 2,500,000 2,500,000 210,000 1,500,000 8,451,197 9,846,610 9,846,610 7,131,962 7,335,980 Capital Outlay 2510 Land and Land Improvements 0 0 240,000 240,000 0 2511 Park and Bikeway Improvements 1,908,974 2,738,080 4,574,626 4,574,626 2,595,000 2522 Police Capital Equipment 2,803,518 90,000 633,157 633,157 760,000 2523 City Maintenance Equipment 800,947 1,575,000 2,061,366 2,061,366 1,360,000 2530 Bldgs.& Other Structures 26,933 2,527,000 2,529,638 2,529,638 265,000 2550 Transportation Projects 3,623,953 4,295,000 5,055,833 5,017,330 9,178,200 2562 Storm Sewer Improvements 327,381 300,000 300,000 300,000 350,000 2571 Computer hardware /software 621,119 750,000 1,086,064 1,086,064 900,000 2572 Building repairs and renovations 257,156 270,000 290,287 290,287 565,000 2573 Utility burial 0 0 0 0 60,000 2579 Other Projects 599,186 705,000 708,365 708,365 530,000 2599 Contingencies 10,673 225,000 225,000 225,000 225,000 10,979,840 13,475,080 17,704,336 17,665,833 16,788,200 TOTALS $19,451,016 $23,341,690 $27,583,243 $24,830,092 $24,144,180 -221- 2011 Budget -City of Dublin, Ohio Capital Improvement Tax Capital 401 -0314 Capital Outlay 2510 Land and Land Improvements Land Acquisition (AL0801) $0 2511 Park and Bikeway Improvements 115,000 Park renovations improvements (AR1001) 300,000 Darree Fields (GR9901) 380,000 Ballantrae (GR0108) 250,000 Kiwanis Boardwalk extension (GR0710) 85,000 Riverside Drive Park (GR0911) 505,000 Dublin Spring Park (GR0914) 150,000 Emerald Parkway Bridge Park (GR1012) 45,000 Hutchins Property (GR1112) 275,000 Holder Tract (GR1114) 80,000 Dublin Community Pool North renovations (GR1115) 525,000 2522 Police Capital Eauipment PSAP equipment replacement (PP1101) 420,000 OptiCom (PP0805) 25,000 Dublin Emergency Warning System upgrade (PP1102) 280,000 Digital Video Recorders for motorcycles (PP1104) 35,000 2523 City Maintenance Capital Projects Fleet . management program- replacements (AV1101) 1,065,000 Fleet management program- equipment (AV1103) 295,000 2530 Buildings and Other Structures Municipal Facilities (A80601) 115,000 Municipal Facilities (AB0601)(Carryoverfrom 2010) 150,000 2550 Transportation Projects Annual street maintenance program (AT1101) 3,013,200 Annual roadside improvements (AT1102) 85,000 Annual bikeway maintenance (AT1103) 350,000 Bikeway connectionstadditions (AT1104) 45,000 Annual sidewalk program (AT1106) 125,000 Annual parking lot maintenance (AT1107) 100,000 Annual pedestrian tunnel maintenance (AT1108) 250,000 Annual infrastructure repairs (AT1109) 75,000 Annual guardrail replacement (AT1110) 65,000 Annual bike rack installation (AT1111) 25,000 Railroad quiet zones (ET1101) 470,000 LED street light replacement (ET1103) 300,000 Avery- Muirfield/TullymoreNalley Stream /Avery Road (ET0511) 100,000 Cosgray Road /Shier Rings Road intersection (ET1001) 1,850,000 US33 /SR161 /Post Road eastbound ramps (ET1102) 150,000 Brand Road Multi -use paths/bike lanes (ET1004) 2,005,000 Muirfield Drive bike lanes (ET1104) 50,000 Emerald Parkway sharrows (ET1005) 120,000 2,595,000 760,000 1,360,000 265,000 9,178,200 -223- 2011 Budget -City of Dublin, Ohio Capital Improvement Tax Capital 2562 Stormwater Improvements Stormwater improvements (EF0201) 50000 Annual Storm Sewer maintenance (AF1101) 300,000 350,000 2570 Other Projects & Equipment 2571 Computer hardwarelsoftware (All 101) 900,000 .2572 Building repairs and renovations (AB1101) 515,000 2572 Building repairs and renovations (AB1001)(Carryoverfrom 2010) 50,000 2573 Utility service improvements (AU1 101) 60,000 2579 Technology improvements (AB0802) 280,000 2579 Historic Dublin (AB0602) 250,000 2,055,000 2599 Contingencies (AA1 101) 225,000 225,000 2790 Transfers Land Acquisition Fund 489,430 COIC Improvement Fund 2,454,370 General Debt Service Fund 2,892,180 5,835,980 2791 Advances Tartan West TIF 1,500,000 1,500,000 TOTAL $24,124,180 -223- Parkland Acquisition Fund STATEMENT OF FUNCTIONS Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of parkland dedication. These fees are credited to the Parkland Acquisition Fund for the purpose of acquiring recreational facility sites, open space and/or parkland. NOTES AND ADJUSTMENTS A longstanding goal of City Council has been to preserve parkland, open space and nature features. Beginning in 2001, City Council allocated the City's property tax revenue from its inside millage to the Parkland Acquisition Fund in order to set aside additional funding to meet their goal. In 2007, City Council adjusted the allocation from 100% (1.75 mills) of the inside millage to approximately 54% (.95 mills). The remaining 46% (80 mills) was allocated to the Capital Improvements Tax Fund. For 2010 and 2011, the millage allocated to the Parkland Acquisition Fund will be reduced to 20 percent (.35 mills). This allocation is reviewed each year. The funding programmed also provides for the City's annual commitment of $385,000 to the Franklin County Metropolitan Park District to provide financial assistance for land acquisition for the Glacier Ridge Metro Park, the annual debt service payments on the debt issued to acquire the land for the expansion of Coffman Park and the property at the northwest comer of Riverside Drive and Hard Road, and to provide additional funding for the acquisition of the site identified for the future Municipal Building. The final debt service payment for the expansion of Coffman Park will be made in 2020. ParkAcq -224- 12/06/10 2011 Budget -City of Dublin, Ohio Parkland Acquisition 2010 Finance 2009 2010 Revised 2010 2011 Office of the Director Actual Budget Budget Estimate Budget 402 -0210 Other Expenses 2349 Other Professional Services 3,175 0 4,500 3,250 0 2791 Advances 0 0 0 1,055,000 0 3,175 0 4,500 1,058,250 0 Capital Outlay 2510 Land and Land Improvements 4,200,296 650,000 2,150,000 855,000 650,000 402 -0219 (miscellaneous) Other Expenses 2301 County Auditor Deductions 23,332 25,000 20,500 10,000 15,000 402 -0314 Transfers 2790 Transfers 582,581 249,340 249,340 249,340 228,140 TOTALS $4,809,384 $924,340 $2,424,340 $2,172,590 $893,140 -225- Public Service/ Water Maintenance STATEMENT OF FUNCTIONS This program is under the joint supervision of the Directors of Streets and Utilities and Engineering. This work unit includes planning and design of all new construction and improvements of the water distribution system which is tied to the City of Columbus system under a service contract. The Administration works in cooperation with architects, engineers, consultants, builders, and developers in planning improvements to the Dublin portion of the system. Also included is the hydrant maintenance program. OBJECTIVES AND ACTIVITIES • Continue the ongoing hydrant maintenance program in -house with a significant cost savings. • Prepare hydrants for repainting and continue the ongoing maintenance of hydrants. • Locate all watch valves. PERSONNEL DATA POSMON TTIZE Maintenance Worker Seasonal Maintenance Worker TOTAL 2010 2011 CURRENT NUMBER ADOPTED 1 NOTES AND ADJUSTMENTS Ten percent (10 %) of the Operations Administrator position reflected in the Sewer Fund is allocated to this budget. Thirty percent (30 %) of a Maintenance Crew Supervisor and twenty (20 %) of a Civil Engineer reflected in the Engineering General Fund is also allocated to this budget. Water -226- 12/06/10 2011 Budget - City of Dublin, Ohio Water Public Service Streets and Utilities 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 610 -1320 Personal Services 2110 Salaries/Wages 61,860 84,020 84,020 63,700 83,990 2111 Overtime Wages 2,303 1,000 1,000 1,000 1,000 2112 Other Wages 17,667 19,040 19,040 15,000 17,600 2120 Employee Benefits 30,284 35,930 35,930 35,000 64,990 2140 Uniforms & Clothing 550 2,090 3,590 1,000 2,300 112,664 142,080 143,580 115,700 169,880 Other Expenses 2201 Conferences /Mileage 113 0 0 0 0 2303 Hydrant Maint. & Repair 19,270 30,000 46,200 30,000 23,000 2310 Utilities 147,065 151,000 151,000 148,000 151,000 2320 Communications 534 600 600 600 600 2351 Maint. of Equipment 1,670 2,000 2,000 1,000 1,000 2390 Misc Contractual Services 33,188 35,000 53,770 40,000 35,000 2420 Operating Supplies 7,160 6,500 6,500 4,000 6,500 2440 Small Tools & Minor Equip 1,752 1,700 1,700 500 1,700 2910 Refunds 2,810 8,400 8,400 0 0 213,562 235,200 270,170 224,100 218,800 TOTALS $326,226 $377,280 $413,750 $339,800 $388,680 -227- 2011 Budget - City of Dublin, Ohio Water Finance Office of the Director 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 610 -1210 Debt Service 2610 Principal -Water 2620 Interest -Water 245,000 340,000 340,000 340,000 360,000 110,550 189,460 189,460 15 8, 850 167,720 355,550 529,460 529,460 498,850 527,720 TOTALS $355,550 $529,460 $529,460 $498,850 $527,720 -228- Public Service/ Water Maintenance III) IZL'9 III IFYIIu lu I_ \,� 610 -1320 • Account 2110 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments • Account 2310 provides funding for utility costs related to the operation of the water system. • Account 2390 provides funding for flushing and pumping of hydrants completed by the Washington Township Fire Department. 610 -1210 • Accounts 2610 and 2620 provide funding for debt service obligations for the Rings Road/Blazer Parkway water tower and Darree Fields water tower. Water -229- 12/06/10 2011 Budget - City of Dublin, Ohio Water Public Service Engineering 2009 2010 2010 2010 2011 1,325,000 Actual Budget Revised Budget Estimate Budget 610 -1330 950,000 1,315,150 TOTALS $1,023,570 $1,433,805 $1,459,355 Personal Services $1,424,150 2110 Salaries/Wages 0 13,955 13,955 13,955 14,170 2120 Employee Benefits 131 2,650 5,650 5,650 2,330 131 16,605 19,605 19,605 16,500 Other Expenses 2201 Conferences /Mileage 3 200 200 200 2,500 2349 Other Professional Sery 59,954 47,000 66,504 66,500 45,000 2390 Misc Contractual Services 15,000 45,000 62,428 55,000 45,000 74,957 92,200 129,132 121,700 92,500 Capital Outlay 2520 Equipment & Furniture 0 0 0 0 150 2561 Water System Imp. 948,482 1,325,000 1,310,618 950,000 1,315,000 948,482 1,325,000 1,310,618 950,000 1,315,150 TOTALS $1,023,570 $1,433,805 $1,459,355 $1,091,305 $1,424,150 -230- Public Service/ Water Maintenance Budget Summary Accounts 2110 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments. Account 2349 provides funding to maintain the computer modeling program used to track water pressure and identify system needs. Also included is funding for water tower inspections and unserved area investigation. Account 2561 provides funding as identified in the 2011 -2015 CIP for the Dublin Road water tower, booster station upgrades and water tower maintenance. Water -231- 12/06/10 Public Service/ Sewer Maintenance STATEMENT OF FUNCTIONS This work program is under the joint supervision of the Deputy City Manager, and the Directors of Streets and Utilities, and Engineering. This work unit includes planning and design of all new construction, improvements and removal of infiltration and inflow sources. Streets and Utilities are responsible for the execution of maintenance on the entire sanitary sewer system, and also conducts inspection of lines and collects data on the system for use by Engineering. Engineering analyzes system data to estimate amounts of extraneous flow to be eliminated, recommends the repair and work program and new construction to be performed. The City staff works in cooperation with homeowners, engineers, consultants, builders, developers, Ohio Environmental Protection Agency, and with the City of Columbus which provides wastewater treatment and a service contract. OBJECTIVES AND ACTIVITIES • To minimize infiltration and inflow in both the public and private portions of the sanitary sewer system. • To assess condition of subsurface infrastructure underlying streets which are programmed for resurfacing in order that repairs be made as part of the street resurfacing program. • To provide a safe work environment for all employees and ensure the safety of the public. • To update the computer modeling program for the sewerage system. PERSONNEL DATA POSITION TITLE Engineering Project Inspector Operations Administrator Maintenance Crew Supervisor Maintenance Worker Seasonal Maintenance Worker 2010 2011 CURRENT NUMBER ADOPTED I 1 1 1 1 1 6 6 2 2 TOTAL 11 11 NOTES AND ADJUSTMENTS The Operations Administrator position is allocated 84% to this budget. Fifty percent (50 %) of a Maintenance Crew Supervisor position and fifty percent (50 %) of a Civil Engineer position reflected in the Engineering General Fund is also allocated to this budget. Sewer -232- 12/06/10 2011 Budget - City of Dublin, Ohio Sewer Public Service Streets and Utilities 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 620 -1320 Personal Services 2110 Salaries/Wages 426,445 398,320 398,320 395,000 420,860 2111 Overtime Wages 5,948 12,080 12,080 10,000 12,080 2112 Other Wages 4,337 36,820 24,570 5,000 32,300 2120 Employee Benefits 161,259 144,650 156,900 156,900 159,360 2140 Uniforms & Clothing 4,457 8,430 9,195 4,500 9,450 602,446 600,300 601,065 571,400 634,050 Other Expenses 2201 Conferences/Mileage 4,515 2,200 2,200 500 2,200 2320 Communications 614 575 595 595 0 2349 Other Professional Sery 20,447 25,000 68,500 68,500 70,000 2351 Maint. of Equipment 8,929 24,000 27,220 24,000 23,300 2390 Misc Contractual Services 88,426 143,740 104,158 100,000 128,890 2410 Office Supplies 114 500 500 500 500 2420 Operating Supplies 5,263 4,950 4,950 4,100 5,750 2430 Repair & Maintenance 60,479 22,000 22,000 22,000 22,500 2440 Small Tools & Minor Equip 1,413 2,000 2,000 2,000 2,000 2910 Refunds 3,900 10,000 10,000 5,000 0 194,100 234,965 242,123 227,195 255,140 Capital Outlay 2520 Equipment & Furniture 36,121 37,000 37,000 30,000 12,000 2563 Sanitary Sewer Imp. 0 865,000 865,000 450,000 50,000 36,121 902,000 902,000 480,000 62,000 TOTALS $832,667 $1,737,265 $1,745,188 $1,278,595 $951,190 -233- 2011 Budget - City of Dublin, Ohio Sewer Finance Office of the Director 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 620 -1210 Debt Service 2614 Principal -Sewer 911,599 1,036,190 1,036,190 1,036,190 1,082,500 2624 Interest -Sewer 439,122 503,240 503,240 469,490 456,580 1,350,721 1,539,430 1,539,430 1,505,680 1,539,080 TOTALS $1,350,721 $1,539,430 $1,539,430 $1,505,680 $1,539,080 50AY,1 Public Service/ Sewer Maintenance BUDGET SUMMARY 620 -1320 • Account 2110 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments. • Account 2201 includes funding for the training of personnel in accordance with Occupational Safety and Health Administration (OSHA) requirements. • Account 2349 includes funding for services related to televising and cleaning the sewer system. • Account 2351 includes funding to maintain and repair sewer equipment. • Account 2390 includes funding for the pump station maintenance contract, Delaware County Engineering Fund, contracted fees to dump sewer trucks, and contracted storm sewer repairs. • Account 2420 is funding for supplies necessary for doing in house sewer cleaning and repairs. • Account 2430 provides funding for the repair and maintenance of the sewer system including grades rings, ground rims/covers, precast concrete inlets, bioxide treatments, and a contingency amount for unforeseen repairs to the sewer system. • Account 2520 provides funding for replacement of two sanitary sewer flow monitors. • Account 2563 provides contingency funding for lining and repair of main lines • 620 -1210 • Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper Scioto West Branch Interceptor and sewer relining. Sewer -235- 12/06/10 2011 Budget - City of Dublin, Ohio Sewer Public Service Engineering 2009 2010 2010 2010 2011 2349 Other Professional Sery Actual Budget Revised Budget Estimate Budget 620 -1330 282 500 500 500 2,100 Personal Services 78,617 45,900 66,144 45,925 47,600 2110 Salaries/Wages 62,702 95,480 95,480 95,480 95,950 2111 Overtime Wages 32 3,500 3,500 3,500 3,500 2120 Employee Benefits 19,387 35,240 35,300 35,300 32,750 2140 Uniforms & Clothing 160 500 500 160 500 82,281 134,720 134,780 134,440 132,700 Other Expenses 2201 Conferences /Mileage 1,694 400 430 425 500 2349 Other Professional Sery 76,641 45,000 65,214 45,000 45,000 2420 Operating Supplies 282 500 500 500 2,100 78,617 45,900 66,144 45,925 47,600 Capital Outlay 2563 Sanitary Sewer Imp. 6,950 0 339,000 339,000 360,000 6,950 0 339,000 339,000 360,000 TOTALS $167,848 $180,620 $539,924 $519,365 $540,300 -236- Public Service/ Sewer Maintenance Budget Summary • Accounts 2110 provides funding for staffing reflected in the Personnel Data and Notes and Adjustments. • Account 2349 provides funding to maintain the computer modeling program. Professional services will also be used to investigate areas currently not served by the public sewer system. Sewer -237- 12/06/10 Merchandising Fund STATMENT OF FUNCTIONS Ordinance 11 -93 authorized the establishment of the Merchandising Fund. Dublin merchandise is available for resale. The revenue from the sale of the merchandise is used to purchase merchandise, as the intent of the merchandising campaign is to be self - supporting. Merch -238- 12/06/10 2011 Budget - City of Dublin, Ohio Merchandising City Manager Community Relations 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 630 -1130 Other Expenses 2390 Misc Contractual Services 31 300 300 50 0 2420 Operating Supplies 0 8,000 9,000 9,000 8,000 31 8,300 9,300 9,050 8,000 TOTALS $31 $8,300 $9,300 $9,050 $8,000 -239- Merchandising Fund BUDGET SUMMARY • Account 2420 provides funding to buy merchandise for resale. Merch -240- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 MY OF DUBLIN_ Internal Service / Employee Benefits Self - Insurance STATEMENT OF FUNCTIONS The Employee Benefits Self- hisurance Fund has been established to account for monies received from other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self-Insurance Fund makes payments for services provided to employees (claims), the third party administrator(s) and for stop -loss coverage. The budgeted amounts are based on the expected dollar value of claims that would be paid under the plan, third party administrator fees, and the premium for stop -loss insurance. "Premiums" are charged to benefit accounts based on the estimated cost of coverage as determined by the third party administrator. hi 2011, the City will introduce a Health Savings Account (HSA) as part of the benefits package. An HSA is a tax - advantaged high deductible consumer driven health plan designed to give employees more decisions and responsibility for their health care. In 2011, funds have been programmed for the non -union personnel and the United Steelworkers of America to participate in the HSA. In 2011, the Fraternal Order of Police - Ohio Labor Council (Communication Technicians) and the Fraternal Order of Police — City Lodge Number 9 (Police) will continue to participate on traditional health plans. The Employee Benefits Self - Insurance Fund will continue the wellness benefit and the child care Flexible Spending Account benefit for all full -time employees who participate in Healthy by Choice. The funding levels for the HSA and traditional health plans are listed below. The HSA will include only two funding levels to match the two HSA employer contribution levels for an employee and family. NOTES AND ADJUSTMENTS The annual funding levels ("premium equivalent') for 2011 for non -union personnel and United Steel workers of America enrolled in the HSA benefits program are as follows: Employee $ 5,323 Family $ 17,098 The annual funding levels ("premium equivalent') for 2011 for the Fraternal Order of Police - Ohio Labor Council (Communication Technicians) and the Fraternal Order of Police — City Lodge Number 9 (Police) enrolled in the benefits program are as follows: Employee Employee + Spouse Employee +Dependents Employee /Spouse /Dependents $ 7,093 $ 15,616 $ 12,063 $ 21,647 Included in this fund is the third party administration for the short-term disability benefit provided to non - bargaining employees. This addition was part of the leave program that was approved by City Council in October, 2008. Also funded are the health screenings, health coaching, and health risk appraisal that are included as part of Healthy by Choice. IntSery -242- 12/06/10 2011 Budget - City of Dublin, Ohio Emp. Benefits Self Ins. City Manager Human Resources 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 701 -1120 Personal Services 2110 Salaries/Wages 0 0 0 0 0 2112 Other Wages 0 15,200 15,200 15,200 25,200 2120 Employee Benefits 0 2,350 2,350 2,350 2,350 0 17,550 17,550 17,550 27,550 Other Expenses 2201 Conference /Mileage 3,682 0 0 0 0 2309 Third Party Admin. 257,297 245,050 246,843 240,000 250,000 2361 Medical, Dental,Rx,Vision 4,535,650 4,665,900 4,665,968 4,400,000 4,759,900 2364 Stop Loss Coverage 282,228 360,600 360,600 348,500 332,000 2390 Misc Contractual Services 75,368 131,250 171,925 155,700 99,800 5,154,225 5,402,800 5,445,336 5,144,200 5,441,700 TOTALS $5,154,225 $5,420,350 $5,462,886 $5,161,750 $5,469,250 -243- Internal Service/ Employee Benefits Self Insurance BUDGET SUMMARY • Accounts 2110 and 2120 reflect the fifty percent (50 1 /o) cost - sharing ofthe Wellness Coordinator part - time position with Recreation Services. • Account 2309 reflects funding for third -party administration fees from United Health Care (UHC), Envision Rx and EBMC, the administrator of the City's flexible spending programs and vision services benefit. Also included is third -party administration for the short-term disability program. • Account 2361 includes funding for the City's contributions towards the employee's deductible and all medical, dental, pharmacy and vision claims. • Account 2364 provides funding for a stop -loss insurance policy to protect the City against catastrophic or extraordinarily high cost claims. • Account 2390 includes funding for the City's comprehensive wellness benefit. Funding is included for continuation of the comprehensive health risk assessment, on -site screenings and health coaching. Also funded is continuation of professional benefits consultation, continuation of return on investment analysis, and further review of plan design. ImSery -244- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY CITY OF DUBLIN_ Internal Service/ Workers' Compensation Fund STATEMENT OF FUNCTIONS The Workers' Compensation Fund has been established to cover the costs associated with the City's Workers' Compensation coverage under a self - insurance plan. Funds are transferred from the General Fund to cover premiums, claims, and third party administration fees associated with the Citys Workers' Compensation coverage. NOTES AND ADJUSTMENTS This budget reflects estimated costs for the City's Self- Insurance Workers' Compensation coverage which includes expected medical expenses and compensation associated with work - related injuries and illnesses from January 1, 2011 - December 31, 2011. This budget also reflects estimated fees for excess workers' compensation insurance coverage and volunteer insurance coverage. IntSery -246- 12/06/10 2011 Budget - City of Dublin, Ohio Workers' Comp. Self Ins. City Manager Human Resources 2009 2010 2010 2010 2011 Actual Budget Revised Budget Estimate Budget 703 -1120 Other Expenses 2309 Third Party Admin. 23,128 25,080 25,080 23,200 34,921 2363 Claims 104,580 277,230 277,230 125,000 273,486 2364 Stop Loss Coverage 63,802 77,480 77,480 69,000 79,400 2390 Misc Contractual Services 0 4,000 4,000 4,000 4,000 191,510 383,790 383,790 221,200 391,807 TOTALS $191,510 $383,790 $383,790 $221,200 $391,807 -247- Internal Service/ Workers' Compensation Fund BUDGET SUMMARY • Account 2309 includes the administrative fee for the self - funded program, independent medical evaluations of injured employees, and administrative fees for the state tail fund. • Account 2363 funds medical and indemnityreserves for prior year claims, and estimated 2011 claims. • Account 2364 includes the required payment to the state guarantee fund and the state fee for a self - insured plan. Also included are the excess coverage premium and volunteer coverage premium. • Account 2390 provides funds for investigation of fraudulent claims. IntSery -248- 12/06/10 THIS PAGE LEFT BLANK INTENTIONALLY 7 1 CITY OF DUBLIN.. Fiduciary Funds STATEMENT OF FUNCTIONS These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements (water & sewer reimbursement) and for refunding permit bonding fees deposited with the City to ensure completion of a project. A specific agency fund has been established for the collection of taxes on behalf of the Dublin Convention & Visitors Bureau, the collection and distribution of a building surcharge mandated by State law, for the collection and distribution of income tax revenues that are required, by Revenue Sharing Agreements, to be shared with the Dublin City School District and for an agency fund to track the revenue and expenditures of the Central Ohio Interoperable Radio System (COIRS) established between the City of Dublin, the City of Worthington and Delaware County. NOTES AND ADJUSTMENTS Agency -250- 12/06/10 2011 Budget -City of Dublin, Ohio Fiduciary Funds 2010 Finance 2009 2010 Revised 2010 2011 Office of the Director Actual Budget Budoet Estimate Budget Income Tax Revenue Sharing 802 -0210 2390 Contractual Obligation -CRAs 478,982 352,466 352,466 478,983 159,160 TOTALS $478,982 $352,466 $352,466 $478,983 $159,160 Dublin Convention and Visitors Bureau 804 -0211 2824 Payment to Dublin Convention & Visitors Bureau $500,044 $466,670 $466,670 $476,650 $483,300 TOTALS $500,044 $466,670 $466,670 $476,650 $483,300 Agency Fund 805 -0210 2304 Sewer Tap Paybacks 258,741 406,000 406,000 220,000 220,000 2307 Project Maintenance Bonds 0 5,000 5,000 0 0 2910 Refunds 16,234 8,000 8,000 1,800 10,000 2914 Refunds - Conditional Occupancy 142,750 200,000 200,000 80,000 150,000 2916 Refunds -BD of Bldg Standards 9,187 15,000 16,581 6,000 15,000 2917 Refunds -CRC Deposits 43,800 12,000 12,000 38,000 40,000 2921 Refunds - Vendor Bonds 500 500 500 0 0 2923 Refunds - Washington Twp 6,120 3,000 3,000 3,030 3,000 2924 Refund - Hydrant Permit 0 500 500 0 0 TOTALS $477,332 $650,000 $651,581 $348,830 $438,000 Central Ohio Interoperable Radio System (COIRS) 807 -1210 2310 Utilities 0 0 0 3,600 3,600 2345 Legal Services 0 0 0 4,000 4,000 2349 Professional Services 0 0 0 0 0 2351 Maintenance of Equipment 0 0 0 2,000 56,000 2360 Insurance and Bonding 0 0 0 6,969 7,000 2391 Memberships /Subscriptions 0 0 0 2,500 0 2990 Contingencies 0 0 0 0 35, 000 TOTALS $0 $0 $0 $19,069 $105,600 -251- GLOSSARY OF TERMS While not inclusive, this glossary is provided to assist the reader with definitions of some unfamiliar terms used in the budget document. Accrual Basis — a basis of accounting in which transactions are recognized at the time they are incurred or obligated, rather then when cash is received or spent. Agency fund - a type of fiduciary (trust) fund used to account for assets held by the City as an agent for individuals, other governments and/or other funds. Appropriation — authorization from the legislative authority (City Council) to expend funds for a specific purpose or category of purposes. Appropriations are for the current fiscal year, and lapse at the end of the fiscal year if not obligated for a specific purpose. Bond Rating — a measure of the City's credit- worthiness determined by established outside agencies by reviewing the City's financial viability and practices. A high bond rating results in favorable interest rates when the City borrows funding for long tern capital projects. Budget the financial operating plan for a given time period which provides estimates of expenditures and revenues for that time period and outlines the assumptions under which those estimates were made. Budget Calendar — the schedule of key dates that are followed in the preparation and adoption of the budget. Budgetary basis — the basis under which the budget estimates are made. Capital Asset (as defined by the City of Dublin) — tangible property, obtained or controlled as a result of past transactions, events or circumstances, which will benefit the City for a period of more than one (1) year and has a cost or dollar value of $1,000 or more. Capital Outlay — a category of expenditures that includes items greater than a certain value and/or expected to last for greater than a specified time period. Capital Improvements Program (CIP) —five -year plan for infrastructure and other long term investments such as roadways, technology, vehicles, parks, etc. Capital Improvements Tax Fund - represents the 25% of the local income tax collected for the purpose of funding capital improvements. Capital Projects Fund - used to account for the financial resources to be used for the acquisition or construction of major capital facilities other than those financed by Proprietary Funds and Trust Funds. Capital Project — a major construction, acquisition, or renovation activity that adds value to or significantly increases the useful life of the government's physical assets. Cash basis — a basis of accounting or budgeting in which transactions are recognized only when cash is increased or decreased. -252- 2011 OPERATING BUDGET - CITY OF DUBLIN, OHIO Cemetery Fund - a fund provided to account for revenue received from the sale of cemetery lots and interment fees. Expenditures are restricted to the maintenance of the City's cemeteries. Cemetery Perpetual Care Fund - established in order to set aside funds so that when all the City's cemetery burial lots are sold, funds remain to properly maintenance all cemetery lots in perpetuity. City Charter — a document ratified by a vote of the people that outlines the guidelines and policies under which a city will operate. Council - Manager form of government — the form of government in which an elected City Council hires a professional city manager to serve as the chief administrative official for the City, as opposed to an elected mayor. Contingency — a budgeted reserve set aside for emergencies or unforeseen expenditures not otherwise included within the budget. Cost of Services Study — study conducted each year to determine the fees to be charged for various programs and services throughout the City. This study is a comprehensive review of the allocation of City costs to all City programs to ensure that fees charged accurately reflect the costs associated with provision of that service or program. Debt Service — the cost of paying principal and interest on borrowed funds according to a predetermined schedule. Dublin Convention and Visitors Bureau Fund - accounts for 25% of the tax imposed on establishments that provide sleeping accommodations for transient guests and is due to the Dublin Visitors and Convention Bureaus as required by state law. Employee Benefits Self - Insurance Fund — includes monies received from other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self - Insurance Fund may make payments for service provided to employees, for reimbursements to employees who have paid providers, to third party administrators for claim payment or administration, for stop -loss coverage, or any other similar purposes. Encumbrance — the commitment of appropriated funds to purchase an item or service; to encumber funds means to commit them for a specified future expenditure. Enforcement and Education Fund - provided to account for revenue received from penalties assessed in accordance with violations involving Section 4511.19, Ohio Revised Code. Expenditures are restricted to educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol and other information relating to the operation of a motor vehicle and the consumption of alcoholic beverages. Enterprise fund -used to account for operations that are financed and operated in a manner similar to private business enterprises - where the intent is the costs of providing goods or services to the public on a continuing basis be financed or recovered primarily through user charges. Expenditure — the payment for goods or services; in a cash — based budget such as the City of Dublin's, expenditures are recognized only when the cash payment for the cost of goods received or services rendered is made. -253- 2011 OPERATING BUDGET — CITY OF DUBLIN, OHIO Fiscal Year — the twelve -month period designated as the operating year for accounting and budget purposes; in the case of the City of Dublin, January 1 — December 31, or calendar year. Full — Time Equivalent (FTE) — represents an employee working a standard 40 -hour workweek, or its equal in terms of hours comprised of more than one employee Fund — the basis on which governmental accounting system are organized; an independent financial and accounting entity with a self - balancing set of accounts in which transactions relating to resources, expenditures, assets and liabilities are recorded. Funds are established to account for the use of restricted revenue sources and to carry on specific activities. General Fund — the general operating fund used to fund public services used to account for all financial resources except those required to be accounted for in another fund. General Obligation Debt — debt backed by the full faith, credit and taxing power of a government. General Obligation Debt Service Fund — accounts for the accumulation of resources and payment of general obligation bond principal and interest from governmental resources. Grant — a contribution by a government or other entity to support a particular function Home rule — the term used to describe the powers of municipal corporations operating under a charter which provides for or authorizes a method of procedure in the passage and publication of legislation, the making of improvements, and the levying of assessments differing from the method prescribed by general law, may pass and publish such legislation, make such improvements, and levy such assessments under the general law or in accordance with the procedure provided for or authorized by its charter. Hotel Motel Tax Fund — fund into which taxes derived from hotel room stays (bed taxes) are deposited; this fund accounts for 75% of the tax imposed on establishments that provide sleeping accommodations for transient guests. Expenditures are restricted to the advancement of cultural development, beautification of public property, improvement of the historic district and any other project or expenditure which would enhance the City's appeal to visitors and tourists. Income Tax Revenue Sharing Fund — fund into which income taxes to be shared with Dublin City Schools in conjunction with certain economic development agreements are deposited for payment to the schools. Infrastructure — the physical assets of a government, including but not limited to public buildings, streets, curbs and traffic control devices, water and sewer facilities, and parks and public lands. Internal service fund - used to account for the financing of goods or services provided by one department or agency of the City to other departments or agencies on a cost - reimbursement basis. Charges are intended only to recoup the total cost of such services Lapse of appropriation — the expiration of appropriation authority at the end of the fiscal year if it is neither expended nor encumbered for a specific purpose. -254- 2011 OPERATING BUDGET - CITY OF DUBLIN, OHIO Law Enforcement Trust Fund - accounts for all cash or cash proceeds that are a result of contraband property seizures and forfeitures of property. Mandatory Drug Fine Fund - includes revenue from mandatory fines imposed for drug offense convictions in accordance with Section 2925.03, Ohio Revised Code. Expenditures are restricted to law enforcement efforts pertaining to drug offenses. Mayor's Court Computer Fund — represents an additional fee collected for computerization of the Mayor's Court in accordance with Ohio Revised Code Section 1901.261. Merchandising Fund - fund for receipts from sales of Dublin - related merchandise and related costs. Operating Expenditure — a costs of personnel, materials, services and equipment required for a City unit to function. Operating Revenue — income received by the government to pay for ongoing operations, including items such as taxes, fees for services, investment earnings, grant revenues, etc. Operating Transfer — an amount moved from one fund to another to support the funding of services in the recipient fund. Parkland Acquisition Fund — created to account for property taxes and development fees collected for the purpose of funding acquisition of recreational facility sites, open space, and/or parkland. Permissive Tax Fund - accounts for permissive tax fees received in addition to the motor vehicle license tax. Expenditures are restricted to construction or permanent improvements of the streets and state highways within the City. Personal Services — a category of expenditures that represents the amounts paid for all costs associated with personnel, including wages and benefits paid by the City. Policy — a guiding principal which defines the underlying rules which will direct decision- making processes. Program — a group of related activities intended to accomplish a specific objective. Recreation Fund - created to account for revenues and expenditures for parks and recreation programs and activities, including the Community Recreation Center. Reserve — funds set aside that are earmarked for a specific future use. Revenue — sources of income received during a fiscal year, operating transfers from other funds, and other financing sources such as the proceeds derived from the sale of fixed assets. Safety Fund - accounts for revenues and expenditures for the operations of the City's Police Department. Major revenue sources are property taxes and subsidies from the General Fund. Service Payment — payment made in lieu of real estate taxes for purposes of retiring debt for improvements in a designated tax- increment financing (TIF) district. -255- 2011 OPERATING BUDGET — CITY OF DUBLIN, OHIO Sewer Fund - provided to account for capacity charges for connecting into the sewer system and the costs associated with the maintenance and repair of the City's sewer lines. Special Assessment Debt — debt issued for a specified purpose and based on collection of taxes levied against a pre - determined set of properties for that purpose. Special Assessment Debt Service Fund - provided to account for the accumulation of resources and payment of special assessment bond principal and interest from special assessment levies with governmental commitment. Special Revenue Fund - used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditures for specified purposes. State Highway Improvement Fund - provided to account for the allocation of revenues derived from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state law to maintenance and repair of state highways within the City. Street Maintenance and Repair Fund - provided to account for the allocation of revenues derived from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state law to maintenance and repair of streets within the City. Swimming Pool Fund - includes revenues and expenditures for outdoor swimming pool programs and activities at both outdoor facilities, excluding the capital cost of the swimming pool. Tax - increment financing (TIF) - A method used for funding public improvements whereby real estate tax revenue increases resulting from those improvements are directed toward paying for those improvements Unencumbered Balance — the remaining balance within a fund that is not obligated for any other purpose. User fee (or charge) — the payment of a fee for direct receipt of a public service by the party who benefits from the service. Water Fund - provided to account for the collection of a user surcharge, permit fees and the costs associated with the maintenance and repair of the City's water lines. Wireless 9 -1 -1 Fund — provided to account for collection of intergovernmental revenues from wireless assessments and the costs associated with wireless 9 -1 -1 service. Workers' Compensation Self - Insurance Fund — fund for the accumulation of funds to provide for payment of claims and other costs associated with the City's self- insured workers compensation program. -256-