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Ordinance 43-10RECORD OF ORDINANCES Inc. Ordinance No. 43 -10 Passed 20 AN ORDINANCE AMENDING THE ANNUAL APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR ENDING DECEMBER 31, 2010 WHEREAS, the Ohio Revised Code requires, when necessary, that amendments to the annual appropriations ordinance be made in order that appropriations are not over expended;and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding in certain budget accounts. N� THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, of its elected members concurring, that: Section 1 . There be appropriated from the unappropriated balance in the General Fund the amount of $810,000 as follows: Legal Services 101- 1140 - 710 -2346 Other Legal Services $150,000 Taxation 101 -1230- 710 -2910 Refunds 350,000 Solid Waste Manaeement 101 - 1311- 730 -2110 Salaries /Wages 40,000 101 - 1311- 730 -2110 Employee Benefits 85,000 101 -1311 -730 -2811 Refuse Collection/Recycling 185,000 $810,000 Section 2 . There be appropriated from the unappropriated balance in the Streets Maintenance and Repair Fund the amount of $175,000 to account 210- 1320- 770 -2422 for costs related to the use of street salt for snow removal in 2010. Section 3 . There be appropriated from the unappropriated balance in the Recreation Fund the amount of $148,000. Of the total, $114,000 is to be appropriated to account 213 -1940- 740 -2350 and $34,000 is to be appropriated to account 213 - 1940 - 740 -2530 for costs related to a grant funded lighting retro -fit project at the Dublin Community Recreation Center. Section 4 . There be appropriated from the unappropriated balance in the Accrued Leave Reserves Fund the amount of $80,000 to account 222- 1210 - 710 -2124 for costs related to payouts as a result of employee terminations and retirements. Section 5 . There be appropriated from the unappropriated balance in the Wireless 9 -1 -1 System Fund the amount of $100,000 to account 223 -1820- 810 -2790 to reimburse the Safety Fund for costs related to operating and maintaining the City's wireless 9 -1 -1 system. Section 6 . There be appropriated from the unappropriated balance in the Emerald Parkway Phase 8 TIF Fund the amount of $1,400,000 for the purpose of acquiring rights - of -way for the Emerald Parkway Phase 8 project. Section 7 . The public hearing be waived to provide immediate funding authorization for these projects and programs. RECORD OF ORDINANCES Dayton Legal Blank, Inc. Ordinance No. 43 -10 No. Passed Page 2 20 Section 8 . This ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin City Charter. Passed this !_� day of Cry, 2010. r -i • - ATTEST: Clerk of Council CITY OF DUBLIN.. Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 To: Members of Dublin City Council From: Marsha Grigsby, Interim City Manager Date: November 10, 2010 Initiated by: Bryan K. Thurman, Deputy Director of Finance Memo Re: Ordinance No. 43 -10, Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2010 Summary Ordinance No. 43 -10 amends the annual appropriations for the fiscal year ending December 31, 2010 in the General Fund and in various other funds to provide sufficient funding in certain budget accounts. Section 1 requests additional funding authorization in the total amount of $810,000 in General Fund accounts. The request for additional appropriations for other legal services is the result of costs that have been occurred for litigation related to the acquisition of right -of -way for roadway projects. Additional appropriations in the General Fund are requested for income tax refunds. Income tax refunds are unpredictable, and most businesses do not file their tax returns until the October filing extension deadline. As is typical during a downturn in the economy, many businesses choose to receive refunds rather than carry the credit over to the next year. As expected, refunds are trending lower in 2010; however, additional refund requests were received in late 2009, resulting in additional dollars expended in 2010 following the subsequent audit and approval of the returns. Refunds in 2009 totaled over $2.7 million and we are currently projecting payments of approximately $2.4 million in 2010. Also included within the General Fund is a request for increased funding in Solid Waste for salaries /wages, benefits and refuse collection and recycling. Also, additional funding is needed to adjust the payment for refuse and recycling to coincide with the year in which the expenditure is incurred. Expenditures incurred in December are due in January of the following year. Currently, those expenditures are paid using funds budgeted for the following year. This appropriation is needed to encumber the funds for December expenditures in 2010. No additional costs have been incurred in this account over the budgeted amount. Section 2 requests additional funding in the Streets Maintenance and Repair Fund for costs related to the purchase of salt for snow removal. The City experienced a higher than normal usage of salt during the first three months of 2010 as compared to previous years due to several periods of inclement weather. The cost for salt was nearly 40 percent higher during the first three months of Memo re. Ordinance 43 -10 - Amending the Annual Appropriations November 10, 2010 Page 2 of 2 2010 as compared to the first three months of 2009. The request also includes funding to purchase an additional 1,000 tons of salt in November of this year in preparation of the upcoming snow season. Section 3 requests additional funding in the Recreation Fund for Maintenance of Equipment ($114,000) and Buildings and Other Structures (S34,000) to cover costs related to a grant funded lighting retro -fit project for the Dublin Community Recreation Center (DCRC). The project will include adding and replacing current light fixtures with more energy efficient fixtures and providing photo and motion sensors. The City was awarded a Federal energy grant in the amount of $184,100 to pay for the costs of these improvements. The estimated annual savings for the DCRC is S 18,000 -S20,000. Section 4 requests additional funding authorization for the Accrued Leave Benefits Reserve Fund for costs associated with the pay -out of accrued leave for employees who retire or resign from their position with the City. In 2010, there was a larger than expected pay -out due, in large part, to the resignation of the City Manager and the Deputy City Manager /Chief of Police. In anticipation of this liability, the City established this fund to account for the payment of accrued leave. The balance in this fund is reviewed each year as part of the budget process, and contribution adjustments are made as necessary. Section 5 requests additional funding for the Wireless 9 -1 -1 System Fund. This fund was established in 2010 to account for funds disbursed from Franklin County to assist in maintaining the City's wireless 9 -1 -1 system. This appropriation will allow for the transfer of funds to the Safety Fund to pay for eligible expenses that were incurred and paid for from the Safety Fund prior to the establishment of the Wireless 9 -1 -1 System Fund. Currently, the annual estimated revenue from Franklin County is estimated to be $120,000 and the revenue source is scheduled to expire at the end of 2012. Section 6 requests additional funding in the Emerald Parkway Phase 8 TIF Fund for the purpose of acquiring rights -of -way for the Emerald Parkway Phase 8 project. Funds were transferred from the McKitrick Project TIF Fund and the project has been programmed and approved in the CIP. Recommendation Staff recommends Council dispense with the public hearing and approve Ordinance 43 -10 at the November 15, 2010 Council meeting.