87-07 OrdinanceRECORD OF ORDINANCES
Dayton Legal Blank, Inc Form No. 30043
Ordinance No.
87 -07 Passed .20
AN ORDINANCE TO ADOPT THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2008,
AND DECLARING AN EMERGENCY
ij
WHEREAS, Section 8.02(a) of the Dublin City Charter requires the City Manager to
prepare and submit the annual budget to City Council; and
WHEREAS, City Council has received and reviewed the annual budget for 2008; and
WHEREAS, the Administration has incorporated into the attached 2008 Operating
Budget modifications as requested by City Council as a result of the budget review
workshops.
NOW, THE BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, of the elected members concurring that:
u
Section 1 . The 2008 Annual Operating Budget attached as an Exhibit be, and hereby is,
approved.
Section 2 . That this ordinance is declared to be an emergency necessary for the
immediate preservation of the public peace, health, safety or welfare, and, and for the
further reason that the annual operating budget must be in effect by January 1, 2008. This
Ordinance shall therefore be effective on January 1, 2008.
Passed this � day of Imo{'(! �� , 2007.
Mayor - Presiding Officer
ATTEST:
6
Clerk of Council
1
CrrY OF DUBLIN_
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1006
Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
Memo
To: Members of City Council
From: Jane S. Brautigam, City Manager
Date: December 6, 2007
Initiated By: Marsha I. Grigsby, Deputy City Manager /Director of Finance
Michele Hoyle, Director of Fiscal Administration
SUMMARY:
Re: Ordinance No. 87 -07, Adoption of the 2008 Operating Budget
Ordinance No. 87 -07 provides for the adoption of the 2008 Operating Budget. As a result of the budget
review workshops, the modifications requested by City Council have been incorporated into the budget
document as well as the companion Annual Appropriations Ordinance No. 92 -07.
Following are modifications and additional information resulting from the budget workshops:
General Fund
Citv Council/Boards and Commissions (pages 45 -48)
Funding in the City Council Ceremonial account (101- 1510 - 710 -2240) was increased by $7,500 for a
benefit concert for Children's Hospital. The Equipment and Furniture account (101- 1510 - 780 -2520)
was increased by $12,000 to purchase new chairs for the Council conference room. The Benefits
account for the Boards and Commissions (101- 1520 - 710 -2120) was increased by $225 to correct an
error in calculation.
Human Resources (page 59)
During the budget workshop, it was stated that Covey's Seven Habits of Highly Effective People course
was one day in duration. It is a three -day workshop.
Public Service (page 89)
The Personnel Data has been modified to no longer include the Public Service Director or the Intern
position. The revised total of two full -time positions reflects what is funded.
Information TechnoloRv (page 127)
The Personnel Data has been modified to show all positions as they are titled and funded for 2008.
Memorandum to Dublin City Council
December 6, 2007
Page Two
The 2008 Proposed Operating Budget identified an existing Information Technology Analyst as a
Support Services Analyst in 2007; this title change is not effective until 2008. The Personnel Data now
also reflects the new job titles that will be included within the Information Technology job families.
However, the total number of positions funded for both years remains the same as reflected in the 2008
Proposed Operating Budget.
Facilities Management (page 141)
The Budget Summary information describing Account 101 - 1940 - 710 -2390 now includes architectural
services for renovation projects and intern services to create as-built drawings of City buildings, new
items that are funded for 2008.
Safety Fund
Police (page 175)
The Budget Summary information has been changed to no longer indicate an increase in funding for
Account 214 - 1820 - 750 -2351 due to additional users of the communications system. The increase in the
2008 budget over the 2007 estimate reflects normal increases in maintenance costs, mainly for
communications equipment.
General Obligation Debt Service
General Debt Service Fund (pages 205 & 206)
The Interest for Parks Programs (Account 310 - 0210 - 790 -2621) was increased by $4,100 due to a
correction to an earlier calculation.
Requested Follow -up Information
Two items requested at the November 8 Budget Workshop were provided at the November 14 Budget
Workshop. The remaining follow -up items were addressed in a memo to City Council dated November
30, 2007. All follow -up items provided previously are included as attachments to this memo.
RECOMMENDATION:
Staff recommends passage of Ordinance 87 -07 (Adoption of the 2008 Operating Budget) as an
emergency on December 10 so that it can be in effect on January 1, 2008.
Attachments
CITY of DUBLIN
Office of the City Manager
5200 Emerald Parkway - Dublin, Ohio 43017 -1006
Phone: 614-410-4400 - Fax: 614- 410 -4490
To: Members of the Dublin City Council
From: Jane S. Brautigam, City Manager
Date: December 6, 2007
Re: Latshaw & Associates Consulting Contract
Summary:
Memo
City Council has requested information concerning the consulting contract between the City and
Latshaw & Associates, which is proposed for continuation in the 2008 Budget. The funds
programmed for the contract are found in the City Manager's Budget, account 2349, Professional
Services, page 54 — 55 of the Budget working document. This account includes funding of
$90,000 for state and federal lobbying efforts, $72,000 for the Latshaw contract and $8,000 for
team building/management team retreat. The budget request for the Latshaw & Associates
contract is the same amount as that budgeted for 2007.
Discussion:
The City's relationship with Latshaw & Associates has been in place for several years. This firm
has served in a number of roles that in the past had been divided among several consultants. In
2006, with Mr. Latshaw's assistance, the City conducted an organizational climate survey that
was of great assistance in framing the City's learning and development program for 2007; he
facilitated the Council's annual goal setting retreat; performed an executive search for the
Planning Director; provided executive coaching for the City Manager and conducted the City
Manager evaluation.
Rather than contracting separately for all of these services at an hourly rate of $200.00 per hour
plus expenses, the Council approved a budget request of $72,000 for 2007 that established a
"retainer" relationship with Mr. Latshaw. The City has received significant financial and
professional value from this relationship.
In 2007, Mr. Latshaw has counseled and /or provided executive coaching services to 11 members
of the City's senior and mid - management staff as part of the first phase of the City's revised
learning and development program approved by the Council in response to the climate survey.
In addition, he has worked closely with the Engineering Department management team to attain
one of their goals for 2007: to develop a strategic work plan that would identify the department's
key management challenges and define priorities, resource needs and goals for the next several
years. Mr. Latshaw engaged the Human Resources Department in a seminar and subsequent
discussions about effective communications and behavioral styles, and how these affect the
department's internal and external working relationships. These services were in addition to the
annual Council retreat, the Clerk of Council and City Manager evaluations and on -going
coaching with the City Manager.
Memo to City Council re Latshaw & Associates Consulting Contract
December 6, 2007
Page 2 of 2
In 2008, we expect that Mr. Latshaw's relationship with the City will focus on opening the
coaching opportunities to other managers and supervisors as part of our response to the climate
survey, as well as continuing the evaluation process for the Council's employees (City Manager
and Clerk of Council). He will also begin the process of preparing for the second organizational
climate survey, which we expect will be conducted in the first quarter of 2009. His retainer
would include Council retreat facilitation if Council wishes him to continue in that role.
I believe that Mr. Latshaw contributes significant value and professionalism to our City
organization, and his continued relationship with the City offers us the kind of continuity in
terms of institutional memory and familiarity with our staff, standards, challenges and issues that
represent a considerable investment that would be difficult to replace.
Recommendation:
Information for Council budget decision.
Follow -up Information
For November 8, 2007 Budget Workshop
1) Office supply requests in the 2008 budget total $229,600 citywide. This is
approximately 2% greater than the 2007 budget of $224,150.
2) Attachment:
Summary of direct costs and receipts from in -house productions undertaken
by the Dublin Recreation Center in 2006 and 2007
The remaining follow -up items will be provided with the final budget document:
1) Inventory of grants for which the City has applied and disposition of those
applications
2) Nature Education programs provided in the schools by the City's Nature
Education Coordinator.
3) Recap of special events budget items in City divisions other than Community
Relations
Direct Cost Recap of In -house Productions at the Dublin Recreation Center
Production
Direct Costs
Total Revenue
Recovery
Way Out West 2006
$2,300.00
$2,461.00
$161.00
The Adventures of Robin Hood Summer 2007
$745.00
$5,105.00
$4,360.00
Magic Theatre Summer 2007
$1,620.00
$1,611.00
$9.00
Little Red November 2007
$450.001
$975.00
$525.00
Total
1 $5,115.001
$10,152.00
$5,037.00
Direct costs include theater technician hours, sets, costumes, other supplies needed for production
Revenue is ticket sales.
Office of the City Manager
5200 Emerald Parkway - Dublin, OH 43017
CITY OF DUBLIN Phone: 614 - 410 -4400 - Fax: 614 - 410 -4490
To: Members of Dublin City Council
From: Jane S. Brautigam, City Manageijo a
Date: November 30, 2007
Initiated By: Marsha I. Grigsby, Director of Finance
Michele M. Hoyle, Director of Fiscal Administration
Re: 2008 Proposed Operating Budget Follow -up Information
SUMMARY:
Memo
During the 2008 Operating Budget Workshops, held on November 8 and November 14, follow -up
information was requested. To provide City Council with adequate opportunity to review the
information requested, some of the more significant items requested are attached.
The following information was requested at the November 8 Budget Workshop:
1) Inventory of grants for which the City has applied and disposition of the grant
awards.
Since 2003, the City has received a variety of grants for diverse purposes, ranging
from $1,200 from the Pennsylvania Performing Arts on Tour Foundation to assist in
funding a performance of the Philadelphia Chinese Opera to grants for emergency
snow removal and Hurricane Katrina relief. In addition, since 1995 the City has
received over $39 million in loans and grants for infrastructure, roadway, utility and
related projects. Attachment A provides the listing of grants categorized by program
area and includes the date of the application, the title of the grant, the funding
organization, program description, amount requested, and the outcome of the
application.
2) An estimate of the funding proposed in City work units other than Community
Relations in support of the three City- sponsored special events.
Attachment B shows the funding proposed in the 2008 budget for support of the
Dublin Irish Festival (DIF), July 4th, and St. Patrick's Day from divisions other than
Community Relations. The largest component of this event support comes in the
form of Police provision of security for events.
3) Time spent by the Nature Education Coordinator in the Dublin City Schools.
The Nature Education Coordinator estimates that she spent approximately 35% of
her time in the schools in 2007. She teaches students about Dublin plants, animals
and natural history, and also serves as a resource for teachers. In return, some
teachers provide stream quality monitoring and water quality assessments for the
City.
Memo to Council re 2008 Proposed Budget Follow -up
November 30, 2007
Page 2
The following information was requested at the November 14 Budget Workshop:
1) Listing of all budgeted intern positions (existing and proposed) including all
costs associated with those positions.
In 2008, the proposed budget includes a total of four new intern positions, but also
removes two others for a net increase of two intern positions. These positions are
proposed for Community Relations, Taxation, Building Standards, and
Administrative Services. Attachment C provides descriptions of the duties of those
interns proposed to be added in 2008.
2) Information regarding legal requirements for provision of benefits to
employees working less than 40 hours per week and /or 2,080 hours per year.
Specifically, the concern centered on whether or not there is an existing legal
requirement to provide medical benefits in relation to the number of hours worked
per week by an employee. Humans Resources staff has researched this issue with
United Healthcare and City legal staff, and has been advised that there is no legal
requirement that would require the City of Dublin to provide medical benefits in
relation to any specific number of hours worked by its employees, and that the City
of Dublin may determine its own eligibility rules regarding the provision of
benefits. The City's current eligibility rules establish that eligibility for medical
benefits is restricted to employees serving in Full -Time Permanent positions
working at least 40 hours per week.
The legislation which, in general, governs the provision of benefits is ERISA
(Employee Retirement Income Security Act), from which governmental entities are
exempt. Staff has been advised that even under ERISA, an organization may
determine its own eligibility rules, which includes setting its own threshold for the
number of hours an employee must work in order to receive benefits. The City
currently employs six permanent part-time employees. In 2007, those employees
have worked an average of 23 hours per week.
3) List of properties for which the City currently has an income tax revenue
sharing agreement with Dublin City Schools.
Attachment D provides a brief background on the City's income tax revenue
sharing agreement with Dublin City Schools, a list of the properties to which this
agreement has applied since the beginning of the agreement, and a recap of revenue
sharing payments to the schools through 2007.
At the end of the second budget workshop, concerns were expressed with regard to the General
Fund chart and graph slides presented as part of the budget overview information. The
information showed a decline in the General Fund balance for the 2008 proposed budget year.
As discussed in the budget overview, the City's practice is to utilize a conservative budget
philosophy. We have followed the same financial policies, guidelines and practices since the early
1990s.
Memo to Council re 2008 Proposed Budget Follow -up
November 30, 2007
Page 3
A key operating and capital budgeting practice has been maintaining an appropriate level of
reserve /fund balance in the City's General Fund. The City's practice has been to target a General
Fund balance at year -end that equals approximately 50% of the General Fund expenditures,
including operating transfers, for the year.
The City has maintained an actual year -end General Fund balance of at least 50% of the General
Fund operating expenditures since the practice was initiated. As reflected on the slides presented
as part of the budget overview, the estimate for 2007 reflects the target will be met again at year-
end. The slides for the General Fund Balance Compared to General Fund Expenditures for the
2008, 2007, 2006 and 2005 operating budget processes are attached for reference and identified as
Attachment E.
As indicated in the attached slides, the actual year -end balances and the current estimated year -end
balances for each of the four (4) years attached have met the City's established goal of
approximately 50 %. Also, as indicated on the slides for each of the proposed budget years for
2005 through 2008, the budget year projected General Fund balance reflects a percentage ranging
from 31.32% to 39.10 %. The 2008 projected year -end General Fund balance is 34.53% which is
consistent with past years.
In addition to maintaining our target General Fund balance, significant transfers have been made
for capital projects. As presented in the budget overview information, transfers from the General
Fund to the Capital Improvements Tax Fund and the COIC Improvements Fund from 2005
through 2008 will total approximately $21 million, with $4 million programmed for 2008.
Other items discussed in the budget workshops were corrections or modifications to personnel
data in the budget document for Information Technology and Public Services, and clarifications in
budget summary comments for Facilities Management and for Police. These changes will be
reflected in the Operating Budget document that will be provided for the December 10 City
Council meeting. Also reflected will be the two funding items added to the 2008 Operating
Budget — funding for the Memorial Tournament Concert benefiting Children's Hospital, and for
replacement chairs for the City Council planning room. The Career Management Plan that has
been developed for the planner job family within the Division of Land Use and Long Range
Planning is included in this packet in a separate memo from Steve Langworthy regarding the OSU
Graduate Planning Assistant Program. A final follow -up item, a description of the consulting
services provided by David Latshaw will be provided in the packet for the December 10 City
Council meeting.
Other issues that were discussed, for which staff will provide follow -up reports at a later date,
include:
1) Updates on the roll -out of the large recycling containers
2) Information to residents regarding the emerald ash -borer and what measures the City is
taking
3) Information to residents regarding the City's bridge inspection program
4) Evacuation plans for special events
Memo to Council re 2008 Proposed Budget Follow -up
November 30, 2007
Page 4
5) An update on the Art in Public Places plan, which will be included within the Parks and
Recreation Master plan. It is anticipated that the Parks and Recreation Master Plan will
be presented to City Council in draft form in December 2007 and will be scheduled for
a study session early in 2008.
If we have overlooked any other items for which follow -up was requested, please contact Michele.
We will make every effort to include any additional information along with the above for the
December 10 Council meeting.
Attachments
City of Dublin, Ohio
Grant Listing
Date
Grant
Grant Funding
Agency /Organization
Grant Description
Grant Amount
Requested
Grant Amount
Received / Status
Performing Arts Grants — Abbe Theater:
September 2007 Simple Gifts — Music Pennsylvania Assist in funding a performance
Performing Arts on and workshop at the Abbey
Tour Foundation Grant Theater.
(PennPat)
Cashore Marionettes
Dave Leonhardt Trio -
Jazz
February 2004 Philadelphia Chinese Pennsylvania
Opera Performing Arts on
Tour Foundation Grant
(PennPat)
Khan (Indian
instrumental
p erformer )
Infrastructure - Transportation, Utility and Related Projects Grants:
FY 2007 - 2008 Issue 2 Ohio Public Works
Commission (OPWC)
Assist in funding a performance
and workshop at the Abbey
Theater.
Tuttle Crossing widening -
Assistance in funding the land
acquisition costs, roadway
construction and related costs. A
joint partnership for funding
assistance between Franklin
County and the City of Dublin.
$2,000 1 Pending
$1,375 1 Pending
$1,875 1 Pending
$1,200 1 $1,200
$1,500 1 $0 - denied
$1,494,000 grant
$4,555,000 loan
(Grant will be
administered by the
Franklin County
Engineer's Office)
Prior to FY 2005 1 1 I SR 161 /Frantz Road Intersection. 1 I $2,700,000 grant
Rings Road / 1 -270 Overpass.
$1,221,062 grant
Date
Grant
Grant Funding
Agency /Organization
Grant Description
Grant Am unt
Requested
Grant Amount
Received / Status
Infrastructure
Infrastructur — Transportation, Utility and Related Projects Grants:
(continued)
ON
629 Roadway
Ohio Department of
Assistance in funding
Infrastructure
Development (ODOD)
infrastructure and related costs.
Program:
FY 2007 — 2008
Emerald Parkway —
$900,000
Pending
Phase 8
FY 2004 — 2007
Shamrock Blvd.
$500,000
Extension / Village
Parkway Re- alignment
Prior to 2005
Perimeter Extension /
US33 /SR 161 /Avery-
Muirfield Interchange
$400,000
Emerald Parkway, ph. 2
$600,000
Emerald Parkway, ph. 3
$300,000
Dublin Hospital - Ingress
Lane
$1,000,000
Pending
On -hold
COIC
Requested the State to put "on-
$250,000
Pending
hold" until development occurs.
December 2006
Job Ready Site
Ohio Department of
JRS Program funds are available
Program(JRS) Round 1
Development (ODOD)
each year to a limited number of
$5,000,000
$2,726,400
- COIC
sites that offer Ohio's best
opportunities for future large -scale
develo ment and /or re -use.
FY 1995 — 2004
Water Pollution Control
Ohio Water
Funding assistance via EPA
Loan Fund
Development
funding for the construction of the
Authority (OWDA)
Upper Scioto West Branch
$18,220,405
Interceptor (72" sanitary sewer
line).
Credit Enhancement
Grant
$850,000
ON
Date
Grant
Grant Funding
Agency /Organization
Grant Description
Grant Amount
Requested
Grant Amount
R ceived /Status
Infrastructure — Transportation, Utility and Related Projects Grants:
(continued)
Prior to 2005 I Federal Highway
Administration
U.S. Department of
Transportation
(USDOT)
Ohio Department of
Transportation (OD(
State Route 161 improvements.
Dale Drive to Sawmill Road
$5,219,088
$1,084,722
Note: It should also be highlighted that a very high percentage of transportation projects are funded by service payments generated by Tax Increment
Financing (TIF) districts.
In FY 1999, the City was awarded a loan from the Ohio Department of Transportation's State Infrastructure Bank (SIB) for the modification of the Avery-
Muirfield Drive interchange with US 33 and SR 161. The loan was authorized in the amount of $8,055,000 with varying interest rates during the term of
the loan, with overall interest costs less than if the City issued bonds. No interest was charged during the first 12 months of the loan.
Land Conservation and Other Environmental Projects Grants:
June 2007
Greenways Pilot
MORPC Environmental
Reimbursement of labor costs and
Prairie Project—
Programs
materials purchased to remove
$2,150
$2,150
Darree Fields Park
shrubby vegetation in an area of
Darree Fields Park; prepare the
area and plant prairie seed/fescue
mix; install MORPC provided sign.
December 2005
Wetland Mitigation
Ohio EPA — Mitigation
The project would restore a 0.3
Approx. $10,000 -
Clearinghouse. Re-
Clearinghouse (The
acre vernal pool in a wooded lot
$25,000
Construction of Vernal
Clearinghouse is a
and enhance a 6+ acre man -made
Pending
Pool (site off of
database of projects
wetland. Drainage patterns have
Tullymore near Karrer
waiting to be funded.)
been altered on the site and
Middle School and
enhancement and restoration
Red Trabue)
activities would consist of restoring
3
Dat
Grant
Grant Funding
Ag ncy /Organization
Grant Description
Grant Amount
Request d
Grant Amount
R ceived / Status
and Billingsley Creek
Land Cons rvation and Other Environmental Projects Grants:
(continued)
November 2005
Hopewell Earthworks
Clean Ohio
Funding assistance for acquisition
$330,946
$125,770 was
and Billingsley Creek
Conservation Fund -
of the Holder property on Bright
awarded. City
Riparian Corridor
Ohio Public Works
Road; preservation of Billingsley
declined the award
Preservation
Commission (OPWC)
Creek and the Hopewell Indian
after the property
Mound site.
owner decided not
to sell the property
October 2005
Interpretive Projects
The National
Funding assistance for educational
$782
$782
Grant
Association of
materials and water quality testing
Interpretation
kits for testing the Scioto River.
(Foundation grant)
July 2004
Stormwater Project —
Ohio Public Works
Funding or loan assistance for
$279,750 — loan
Aryshire Drive Culvert
Commission (OPWC)
culvert replacement to lower risk of
(non- interest
flooding and encourages
bearing)
ecosystem development.
Grant denied
Notes: In FY 2001, the City was awarded a NatureWorks Grant through the Ohio Department of Natural Resources to assist in funding the bikepath
tunnel at Memorial Drive and Dublin Road ($239,243).
In FY 2003, the City was awarded a Clean Ohio Conservation Fund grant (after two rounds of applications) which assisted in funding the acquisition of
two riparian corridor lots along the Scioto River near the Emerald Parkway Bridge ($121,940).
In FY 2003, the City received a Reforestation Grant through the Ohio Department of Natural Resources for funding assistance to purchase and plant
trees. The City applied for a tree - planting project around the pond and bike path behind the Indian Run Meadows subdivision in Coffman Park.
The City has also applied for Clean Ohio Trails Funding for the Dublin Road bikepath project and been denied, as well as a NatureWorks grant for the
Shawan Falls Park project which was denied.
11
Date
Grant
Grant Funding
Agency /Organization
Grant D scription
Grant Amount
Requ sted
Grant Amount
R c iv d /Status
Vet rans M morial Park Project:
July 2007
January 2007
Veteran's Memorial
Park Project
Veteran's Memorial
Park Project
The Dublin Fund Grant to assist in funding
construction of the Veteran's Park
project.
The Columbus Requested a one -time grant to
Foundation assist in funding construction of the
Veteran's Park project.
$15,000
$13,750
Law Enforcement Grants:
FY 2007 1 Bulletproof Vests
FY 2005
FY 2004
US Department of Funds to provide critical resources
Justice I to state and local communities.
$0 — grant denied
$2,100
$11,989
$1,973
5
Dat
Grant
Grant Funding
Agency /Organization
Grant Description
Grant Am unt
Requ sted
Grant Amount
Received / Status
$37,828
Law Enforcement Grants:
(continued)
FY 2007
D.A.R.E.
Ohio Attorney
Funding for drug abuse resistance
$37,828
General's Office (AG)
education in the Dublin City
Schools that is taught by specially
trained Dublin Police Officers.
FY 2005
$39,509
FY 2004
$52,447
FY 2006
Safe Commute
Ohio Department of
Grant to assist in funding
$4,274
Transportation
enforcement to reduce highway
speed and driving behavior that
causes injuries and fatalities on the
State's busiest highways.
FY 2005
$7,552
FY 2004
$16,918
FY 2005
Byrne Grant -
Ohio Office of Criminal
Funding assistance to purchase the
$16,650
Consortium Project
Justice Services
City's subscription to the ARMADA
(OCJS)
iLincs system for data sharing.
[The grant is currently exhausted
FY 2004
and there is no expected renewal.
$109,076
Currently being funded out of the
PD budget.
Ohio Attorney
Funding reimbursement for
FY 2004
STOP Program
General's Office (AG) —
employee time. Anti -drug
$1,000
pass thru Franklin
educational programs after school.
County Criminal
Justice Office
Note: Prior to FY 2004, City staff worked towards
Homeland Security funding for body armor, but the
was not selected for
I
Dat
Grant
Grant Fundinq
Agency /Organization
Grant D scription
Grant Amount
Requested
Grant Amount
Received / Status
Emeraencv Management Grants:
FY 2006
Katrina Relief
FEMA — State of Ohio
Reimbursement of employee labor
$66,844 Police
and costs.
$32,503 GF
FY 2005
Snow Emergency
$70,385 Streets
$7,548 GF
July 2004
Lightening Protection
FEMA — State of Ohio
Installation of a lightening
System — Ballantrae
protection system near the water
Approx. $3,500
$0 — grant denied
Park
control vault.
Misc Ilan ous Grants:
FY 2005
Clean Air Education
Ohio Tobacco
Funding to assist with education for
Prevention
the City's Clean Air Ordinance
$10,000
Foundation
which went into effect in February
2005.
FY 2003 — 2004
Automated Recycling
Ohio Department of
Recycling Program: 3,600
In -kind value of
Pilot Program
Natural Resources
containers, 64- gallon
$151,000
(ODNR) / Solid Waste
Authority of Central
Pilot Program: 2,400 containers,
In -kind value of
Ohio (SWACO)
64- gallon;
$112,000
89 containers, 96- gallon
Notes: Prior to FY 2003, the City received a small Litter Prevention Grant through the Ohio Department of Natural Resources (ODNR).
The City's Volunteer Program has applied for various grants but the City rarely meets the criteria for funding assistance. Grants awarded to volunteer
programs typically are targeted to areas of critical need, with a lower ratio of need versus organizational budget, or with a higher percentage of minority
populations. Nevertheless, the program continues to monitor opportunities for donations, sponsorship and grants.
7
City Manager
City Manager Total
Human Resources
Human Resources Total
Procurement
Procurement Total
Accounting
Accounting Total
Tax
Tax Total
Service
Service Total
Solid Waste
Parks
Estimat d 2008 Special Ev nt Costs - Oth r City Divisions
DIF July 4 St. Pat's
1,000
1,000
155
1,155
550
84
634
750
116
5,000
250
39
6,616
1,200
289
Total Description
1,000 Overtime
155 Benefits
1,000 Overtime
155 Benefits
550
Overtime
84
Benefits
634
155
1,000
Overtime
155
Benefits
5,000
DIF cash pickup
750
DIF staff meals
6,905
550
1,200 Overtime
185 Benefits
1,000
1,000
Overtime
155
155
Benefits
1,155
1,155
550
550
DIF promo
36,364
9,224
2,500
48,088
Overtime
5,618
1,425
386
7,430
Benefits
9,000
1,650
150
10,800
Events meals, cord ramps, other operating supplies
50,982
12,299
3,036
66,318
1,000
500
500
2,000
Overtime
155
77
77
309
Benefits
1,155
577
577
2,309
Parks Total
Administrative Services
Administrative Services Total
Estimat d 2008 Sp cial Ev nt Costs - Oth r City Divisions
DIF July 4 St. Pat's
Information Technology 2,200
340
Information Technology Total 2,540
Facilities/ 5,500
Rec Facilities 850
250
Total Description
2,200 Overtime
340 Benefits
5,500
Overtime
850
Benefits
250
DIF meals
Facilities/ Rec Faciltities Total
6,600
6,600
Streets
30,000
5,500
2,800
38,300
Overtime
4,635
850
433
5,917
Benefits
29,000 *
500
170
29,670
Special event meals, bridge materials, fencing, signs
Streets Total
63,635
6,850
3,403
73,887
Recreation
750
750
July 4 trophies
3,175
3,175
Hourly staff wages
1,200
1,200
Overtime
185
491
676
Benefits
700
700
DIF meals
Recreation Total
2,085
4,416
0
6,501
Police
60,000
19,000
6,000
85,000
Overtime
12,570
3,981
1,257
17,808
Benefits
1,500
1,500
Employee meals, supplies
26,000
3,500
29,500
Private Security
Police Total
100,070
26,481
7,257
133,808
Grand Total
239,717
50,911
14,273
304,902
*
Of this total, $17,000 reflects additional and replacement fencing and barrier materials
that will be purchased in 2008,
but can be used for multiple
years.
New Intern Positions - 2008 Proposed Operating Budget
Work Unit Total Cost Position Description
Community Relations $18,742 This position was included within the funding for the pilot Dublin TV in 2007 (account 2812);
at that time, it was not determined whether contractual services or a City employee would
be used for this purpose. Originally,this intern was intended to work directly on production of
cable programming. However, the intent now is for this intern, under the supervision of a public
information officer, to work on special projects or ongoing routine tasks such as press releases,
allowing the public information officers to work on cable programming and other higher level projects.
Taxation $ 6,840 This intern will review information from the State of Ohio to identify apartment and other
transient residents who have not met mandatory income tax return filing requirements.
Based on results, the position may only be utilized for one year.
Building Standards $23,090 This intern, working on a degree or post - graduate degree in the fields of architecture, planning,
or landscape architecture, will work primarily on reviewing existing building, zoning and
engineering ordinances and codes to determine to what degree Dublin regulations either allow
for,discourage, or promote the development and construction of sustainable buildings/
developments. This intern Will assist the project manager (a Senior Planner) and team to
develop strategies to promote sustainable development within the Dublin community.
Administrative Services $11,306 This intern will be a graduate student working toward an MPA, perhaps with an emphasis
on natural resources, or a closely related field. The primary area of focus will be researching
and helping to prepare grant proposals for the City's environmental and nature education
initiatives. Their second area of focus will be helping the City to achieve its green
initiatives.
INTERNS
nFPARTMENT /DIVISION CURRENT NEW WAGES BENEFITS TRAINING /CLOTHING /PHONES TOTAL
CITY MANAGER
1
0
COMMUNITY RELATIONS
1
1
TAXATION
0
1
SERVICE
1
(1)
BUILDING STANDARDS
0
1
PLANNING
6
0
PARKS
1
(1)
ADMINISTRATIVE SERVICES
1
1
INFORMATION TECHNOLOGY
1
0
RECREATION
1
0
COMMUNITY RECREATION CENTER
2
0
SPECIAL EVENTS
1
0
TOTALINTERNS
16
2
13,000
2,009
250
15,259
32,000
4,944
540
37,484
5,925
915
0
6,840
0
0
0
0
20,000
3,090
0
23,090
118,875
18,366
0
137,241
0
0
0
0
15,520
2,398
1,580
19,498
12,480
1,928
0
14,408
23,811
3,679
110
27,600
31,336
4,841
50
36,227
17,500
2,704
540
20,744
18 290,447 44,874
3,070 338,391
Income Tax Revenue Sharing with Dublin City Schools
In 1995, the City executes a Municipal Income Tax Revenue Sharing Agreement for the
Tuttle Crossing and Britton Parkway Community Reinvestment Areas that were active
after the effective date of Senate Bill 19 (July, 1994). In these areas, property tax
exemptions were used to encourage improvements to buildings in the areas and to
generate increased employment. However, in order that the school district not lose
revenues that would have been generated as a result of those improvements and increased
property valuation, the City agreed, as allowed by the Ohio Revised Code, to compensate
the school district for revenues the district would have received had the properties not
been exempted from property taxes. Ordinance 02 -95 authorized a municipal revenue
sharing agreement between the City and the Dublin City Schools. In that agreement, the
City agreed to share 35% of income tax revenues generated from new employee payroll
from employers within the areas up to the amount that would have been generated by the
property improvements for the duration of the property tax exemptions on the respective
properties.
The attached summary sheet shows the addresses to which this agreement applies, the
year in which the property tax exemption on the property ends, and the amount that has
been shared through tax year 2006. Based on 2007 year to date information, the
estimated revenue sharing payment to schools in 2008 will be $450,000. As the tax
exemptions on these properties expire, the amount paid to the Schools will decrease; the
final year for these payments will be 2011 for tax year 2010.
Income Tax Revenue Shared To Date
Parcel No.
Address
Effective Years
Britton Parkway CRA
357,041 26
273-010856
5555 Glendon Ct
1996-2005
Tuttle Crossing CPA
3.568,368.60
273 - 005398
5525 Park Center Circle
1997-2006
273-007673
5515 Park Center Circle
1997-2006
273-008241
5515 Park Center Circle
2001-2010
273 - 005333
5115 Park Center Ave
1999-2008
2734X)5326
5100 Park Center Ave
2000-2009
273-009751
5550 Blazer Memorial Pkwy
2000-2009
273-009751
5600 Blazer Memorial Pkwy
2001-2010
273-005335
5805 Blazer Memorial Pkwy.
1999-2008
273 - 007661
5020 Bradenton
19%-2007
273-009729
5040 Bradenton Ave
1998-2007
273-009762
5050 Bradenton Ave
1999-2008
273 -010031
5060 Bradenton Ave
1999 - 2008
273-010032
5070 Bradenton Ave"
1998-2007
273-005328
5155 Bradenton Ave
2000-2009
Tax Year Tax Year Tax Year Tai Year Tax Year Tax Year Tax Year Tax Year Tax Year Tax Year Tax Year Tax Year
2007 2006 2005 2004 2003 2002 2801 2000 1999 1998 1997 1996 Total
($13,534.07) $000 $306.688.32 at $92,693.30 $102,355.09 $108,93268 $100,03830 $92,10887 $128,72400 $141,53211 $45,721.52 $199,25619 $1.304,51631
- 433,795 04
428,96025
359,95725
356,896 48
357,041 26
353,578 76
349,731 37
317,214 49
307,167.66 304,026 -05
3.568,368.60
- 92,537.87
154,34336
126,633 20
125,556 42
125,60736
107,04920
60,628 08
62,267.50
70,936 91 58,808.64
984,368 54
000
90.852 -58
84.832 66
64,382.18
73,764.58
4,073 -88
2,68603
-
15,360.24
- -
335,952.15
19,846.52
14,559.10
11,26012
11,078.02
13,027.44
13,951 -00
9,29817
-
- -
93,020.97
214,379.73
202,267.99
164,85714
163,45534
163,52164
161,935.57
-
-
- -
1,070,417.40
76,24786
76.247.86
20,140.81
20,930 69
18,49796
20,885 82
19,792 41
20,475 07
24,014-46
19,638 93
- -
164,376.15
14,140 43
13,982.83
14,048 47
10,954 52
10,958 96
10,852 26
10,734 18
10,17411
9- -
102,351 09
12,346 41
12,539 59
10,350 85
11,421 99
12,082.53
11,156 55
22,089 50
9,537 14
- -
101,524 56
11,561.71
10,76667
7,37223
7,30954
7,312.51
7,13870
-
-
- -
51,46135
2,92765
3,955.57
1,97548
2.73065
2,60829
2.13t 80
-
-
- -
16,32944
000
000
0.00
000
27,76332
21,035.66
22,18075
21,37734
18,13340
16,69964
19,764-42
146,95453
($13,534.07) $940,292.07
$1,274,862.69
$891,209.52
$ 907. 78579 $843.092.35 $807,69288
$664.61691 $562,916.41
$529,14201 $408,55621
$19925619 $8,015,88895 8,015,888.95
Allocated to 5040, 5050 and 5060 Bradenton, represents common areas of those three build - rags
"' Payments processed following year per revenue sharing agreement
121 Reflects reduction to adjustments made in 2005 (fo 2002, 2003, and 2004) to account for refunds made for Vase years.
t3) Includes admbrients to 2002 2003 and 2004
M T- A02evenue Sharing%Rev Sh Summary As
2008 Proposed Operating Budget
General Fund Balance Compared to
General Fund Expenditures
Year-end
Balance Expenditures
1998
11 7 492,401
1999
14,896 790
2000
15 538,086
2001
18
2002
20,507,274
2003
22
2004
26
2005
27
2006
26, 7 3 5 6 - 7 -
2007 (est)
26,640,194
i e st)
20,477,834:
Percent
23
49.96%1
23
63.18%
27
56.59%'
30
59.26%,
36,179,070
56.68%
i
38,556,014
59.41%"
41
63.12%.
43
62-54%,
44,855,718
59.60%:
50,878,064
52-36%
59,301,669
34-53%
2,00 Proposed Operating Budgel,
General. Fund
Year-end Balance Compared to Target
$35
0
0~ $30
$25
$20
$15
$10
$5
-�-- Year -end
balance
-8- Target
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
est est
2007 Proposed Operating Budget
General Fund Balance Compared to
General Fund Expenditures
Year -end
I
Balance
Expenditures
Percent
1998
$11,492,401
$23,003,417
49.96%
1999
j 14, 896, 790
1 23, 578, 690
63.18%
2000
15, 538, 086
1 27, 457, 678
56.59%
2001
18, 360, 595
30, 982,109
59.26%
2002
20, 507, 274
36,179, 070
56.68%
2003
22, 904, 804
38, 556, 014
59.41%
2004
26, 269, 288
41, 618, 645
63.12%
2005
27,189, 428
43, 473, 342
62.54%
2006 (e st)
14
27, 666, 633
45, 848, 850
60.34%
2007 (e st)
18,687,5761
1 53,147, 392
1 35.16%
2007 Proposed Operatin�y, Budget
#4--
N ffZ F44 M
Year-end Balance Compared to Target
$30
0
.P*
'~
Op" $25
$20
$15
$10
$5
$0
■
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007
est est
-♦- Year -end
balance
-■- Target
2006 Proposed Operating Budget
General Fund Balance Compared to
General Fund Expenditures
Year -end
Balance
Expenditures
Percent
1998
$11 1 492,401
$23
49.96%
1999
14, 896, 790
23, 578, 690
1
63.18%
2000
15, 538, 086
27, 457, 678
56.59%
2001
18,3%595
30, 982,109
59.26%
2002
20, 507, 274
36,17%070
56.68%
2003
22, 904, 804
38, 556, 014
59.41%
2004
26, 269, 288
41, 618, 645
63.12%
2005 ( e st)
22, 421, 499
45, 955, 925
48.79%
2006 (e st)
19, 931, 495
0, 972, 725
50,972,7215
39.10%
I BM
Year-end Balance Compared to Target
Z7
$30
0
.p*
mom
$25
$20
$15
$10
$5
$0
1998 1999 2000 2001 2002 2003 2004 2005 2006
est est
—+— Year -end
balance
—m— Target
2005 Proposed Operating Budget
General Fund Balance Compared to
General Fund Expenditures
Year -end
Balance
Expenditures
Percent
1998
$11,492
$23,003,417
49.96%
1999
14, 896, 790
23, 578, 690
63.18%
2000
15, 538, 086
27, 457, 678
56.59%
2001
18, 360, 595
30, 982,109
59.26%
2002
20, 507, 274
36,179, 070
56.68%
2003
22, 904, 804
38, 556, 014
59.41%
2004 (est)
23, 553, 972
43, 720, 311
53.87%
2005 (est)
14,884,490
47
31.32%
2005 Proposed Oper
General Fund
Year -end Balance Compared to Target
$25
0
.P*
0 pow
$20
$15
$10
$5
$0
1998 1999 2000 2001 2002 2003 2004
est
2005
est
—♦— Year -end
balance
—�— Target