36-07 OrdinanceRECORD OF ORDINANCES
Dayton Legal Blank. InL
Dorm No 30043
36 -07 (Amended)
Ordinance No. Passed 20
AN ORDINANCE AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT
WITH THE FRANKLIN COUNTY COMMISSIONERS
REGARDING THE ADMINISTRATION OF THE
WIRELESS 9 -1 -1 SUB -GRANT AWARD
WHEREAS, the Franklin County Board of Commissioners is responsible for
the administration of the Wireless 9 -1 -1 Government Assistance funds from
the Public Utilities Commission of Ohio; and
WHEREAS, the City is the recipient of a sub -grant award from the Franklin
County 9 -1 -1 Wireless Fund; and
WHEREAS, this sub -grant award will enable the City of Dublin to improve
the 9 -1 -1 services to the citizens, improving the delivery of safety services;
and
WHEREAS, this agreement will provide a mechanism whereby Franklin
County can reimburse the City of Dublin for costs associated with providing
wireless services from the state wireless reimbursement fund; and
WHEREAS, the County and the City desire to enter into an Agreement to
provide for the administration of those sub -grant awards in order to
expeditiously acquire and pay for the services and equipment sought to be
obtained pursuant to the sub -grant award; and
! WHEREAS, Revised Code §307.15 provides the requisite authority for the
parties to enter into this Agreement and perform their respective obligations.
NOW, THEREF RE, BE IT ORDAINED by the Council of the City of Dublin,
State of Ohio, 6 of the elected members concurring, that:
Section 1 . The City Manager is hereby authorized to enter into an
Agreement with the Franklin County Commissioners, attached hereto as
Exhibit "A" for the administration of the Wireless 9 -1 -1 Sub -Grant award.
Section 2 . This Ordinance shall take effect and be in force from and after
the earliest period allowed by law.
Passed this / Adi day of , 2007.
Mayor — Presiding Officer
ATTEST:
Clerk of Council
CrrY OF DUBLIN.
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1006
Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490
TO: Members of Dublin City Council
FROM: Jane S. Brautigam, City Manager
DATE: May 31, 2007
Memo
INITIATED BY: Mike Epperson, Deputy City Manager /Chief of Police
Jay Somerville, Police Bureau Director
RE: Ordinance 36 -07, Intergovernmental Agreement for Wireless 9 -1 -1 Reimbursement
Summary
Attached for your consideration is Ordinance 36 -07, authorizing the City Manager to enter into an
intergovernmental agreement with the Franklin County Commissioners for the purpose of receiving
reimbursement for costs associated with the taking of 9 -1 -1 calls from wireless phones.
In 2006, House Bill 361 established a $.32 per month user fee on every wireless phone bill to reimburse local
public safety answering points for costs associated with receiving 9 -1 -1 calls from wireless phones. As directed by
the bill, the Wireless 9 -1 -1 Government Assistance Fund is administrated by the county commissioners, with
funds being disbursed to local agencies via intergovernmental agreements.
Attached you will find a copy of the proposed intergovernmental agreement between the City of Dublin and the
Franklin County Commissioners. This agreement includes a breakdown of the costs to be reimbursed to the City
of Dublin (Exhibit "A "). The costs listed in Exhibit "A" represent a reimbursement request for costs already incurred
by the City to purchase software, purchase equipment and provide staff training necessary to become a primary
public safety answering point for 9 -1 -1 calls placed from wireless phones.
Currently, all calls placed to 9 -1 -1 from a wireless phone are routed to the Columbus Police Radio Room or the
Franklin County Sheriff's Communications Center. Once this agreement is executed, 9 -1 -1 calls placed from
wireless phones that are in and around the Dublin area will be routed directly to the Dublin Police
Communications Center without transfer.
Future costs incurred by the City that are a direct result of providing wireless 9 -1 -1 answering are also
recoverable under this agreement through December 31, 2007. It is expected that the City and Franklin County
will enter into a new agreement later this year to cover the period from January 1 through December 31, 2008.
Expenses incurred beyond 2008 will not be recoverable, as a sunset provision in House Bill 361 will end the
collection of the monthly user fee.
Recommendation
Recommend passage of Ordinance 36 -07.
INTERGOVERNMENTAL AGREEMENT
This Intergovernmental Agreement ( "Agreement ") is made and entered into by
and between the Franklin County Board of Commissioners (hereinafter referred to as
the "County ") and the City of Dublin, Ohio (hereinafter referred to as the "City ").
WHEREAS, the County is responsible for the administration of the Wireless 9 -1 -1
Government Assistance funds from the Public Utilities Commission of Ohio; and
WHEREAS, the City is the recipient of a sub -grant award from the Franklin
County 9 -1 -1 Wireless Fund; and
WHEREAS, the County and the City desire to enter into this Agreement to
provide for the administration of those sub -grant awards in order to expeditiously
acquire and pay for the services and equipment sought to be obtained pursuant to the
sub -grant award; and
WHEREAS, Revised Code §307.15 provides the requisite authority for the
parties to enter into this Agreement and perform their respective obligations; and
WHEREAS, this Contract has been authorized by Resolution No. of
the Franklin County Board of Commissioners and Ordinance No. passed
day of , 2007, by the City of Dublin, Ohio
NOW THEREFORE, in consideration of the premises and the mutual promises
covenants and conditions contained herein, the parties hereto agree to the following:
1. Final approval for the City's requested Franklin County 9 -1 -1 Wireless Fund sub -
grant has been received from the Franklin County 9 -1 -1 Coordinator The project
description (the "Project ") and dollar amounts are attached hereto as Exhibit A
and incorporated herein by this reference.
The Franklin County 9 -1 -1 Coordinator shall be responsible for monitoring the
City's compliance with this agreement.
2. The City will procure the equipment and /or services specified in the Project
award in a timely manner. The City covenants and agrees that it will utilize any
and all selection processes as required by state law.
3. The County shall process payment directly to City.
4. The parties agree that the City shall be the sole owner of any and all equipment
purchased pursuant to this Agreement.
5. This agreement shall commence July 1 st, 2007 and shall terminate on December
31, 2007, unless extended by mutual written consent of the parties.
6. The City hereby agrees to provide the services and achieve the objectives
described in the attached application Exhibit A.
7. Payments made by the County to the City shall be made according to the general
accounting policies established by the Franklin County Auditor.
8. The City shall allow access to any books, documents, papers, and records that
are pertinent to the Subgrant received, for the purposes of audit, evaluation, or
examination, to the following entities:
1. Franklin County 9 -1 -1 Coordinator
2. Franklin County Administrator
3. Franklin County Auditor
4. Ohio Auditor of State
5. Public Utility Commission of Ohio
6. Any other entity authorized by law
Records must be retained for a period of three (3) years following the final
program termination date in accordance with Chapter 12 (Retention and Access
Requirement for Records) of the Standard Federal Conditions of a Subgrant
Award. If any action involving the records has been started before the expiration
of the three year period, the records must be retained until completion of the
action or until the end of the three year period, whichever is later. Implementing
Agency must also receive prior written approval of the Franklin County Records
Commission prior to the disposal of any Sub -grant records, documents, or files.
9. Either party may cancel completely the obligations delineated in this agreement
by giving the other party thirty (30) days written notice.
10. Upon breach of this agreement, the aggrieved party may terminate this
agreement by giving thirty (30) days written notice to the breaching party.
11. Absent breach, cancellation, modification, or termination by either party, this
agreement shall be absolutely terminated on December 31, 2007, unless the
Sub -grant period is changed and approved by a Sub -grant Adjustment Notice.
Any request for a contract extension must be made in writing by the City to the
Franklin County 911 Coordinator at least sixty (60) days prior to the termination
date.
12. This contract is subject to amendments, modifications, or alterations anytime,
provided such amendments, modifications, or alterations are agreed upon in their
entirety by all parties hereto, and executed in accordance with applicable
provisions of the Ohio Revised Code.
13. This contract shall be construed, interpreted, and the rights of the parties
determined, in accordance with the laws of the State of Ohio. A determination
that any part of this agreement is invalid shall not invalidate or impair the force or
effect of any other part thereof, except to the extent that such other part is wholly
dependent for its operation upon the part so declared invalid.
14. In the event that an authorized governmental agency or its agent having
responsibility for conducting an audit of the Sub -grant disallows certain costs and
requires that a refund be issued, the City shall be responsible for providing the
refund amount in full.
15. Where possible, all publicity releases, informational brochures, printed programs,
publications and public reports pertaining to the sub -grant must acknowledge
support in substantially the following form:
Financial support for this project (equipment) was obtained from the
Wireless 9 -1 -1 Government Assistance Fund maintained by the Public
Utilities Commission of Ohio.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands to
this agreement this day of 1 2007.
Mary Jo Kilroy, President Jane S. Brautigam, City Manager
City of Dublin, Ohio
Paula Brooks, Commissioner
Marilyn Brown, Commissioner
Approved as to Form:
By: Asst. Prosecuting Attorney
Exhibit B
Addition of fifth PSAP answering position
Plant Vesta Phone Position — Equipment: $21,304.81
Plant Vesta Phone Position — Installation: $16,456.00
Watson Console Furniture — Equipment & Installation: $11,225.00
Addition of two PSAP trunk lines
(2) Trunk Interface Cards — Equipment & Installation: $4,543.53
Mapping Software Installation
Initial Purchase — GTG Mapping: $11,750.00
Recurring Costs
GTG Mapping — Annual Maintenance: $5,139.00
2007 Wireless Call Training *: $2,729.70
Total Reimbursement Request: $73,148.04
* In 2007, we have scheduled two in- service training sessions relating to wireless for each employee. These sessions last 3 hours
each and require paying overtime for each employee. 2 sessions X 15 employees X 3 hours X $30.33/hr = $2,729.70