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29-10 ResolutionRECORD OF RESOLUTIONS Inc. Fon No. 30095 Resolution No. 29 -10 Passed 0 A RESOLUTION ACCEPTING THE LOWEST/BEST BID FOR THE 2010 STREET MAINTENANCE PROGRAM WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the Dublin Code, for the 2010 Street Maintenance Program project; and WHEREAS, Council has determined that the bid submitted by Strawser Paving Company, Inc. constitutes the lowest and best bid; and WHEREAS, Council has determined that there may be a legitimate need to declare the relocation of the utilities in connection with the above - referenced project as a "single source" procurement, for reason that the company owning the utilities in question has the exclusive rights to relocate such utilities. N� THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, of its elected members concurring, that: Section 1. The bid submitted by Strawser Paving Company, Inc. in the total amount of $2,413,646.73 is hereby accepted. Section 2 . The City Manager is hereby authorized to enter into contracts with Strawser Paving Company, Inc. for performance and completion of the 2010 Street Maintenance Program pursuant to the Advertisement, Proposal and Contract Documents for said project on file in the office of the City Engineer. Section 3. This Resolution shall take effect and be in force on the earliest date permitted by law. Passed this 1, day of 2010. Mayor - res' g Officer ATTEST: C0_��� ��, ,, Clerk of Council 71 Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017 -1090 CITY OF DUBLIN_ Phone: 614 - 410 -4400 • Fax: 614 - 410 -4490 Memo To: Members of Dublin City Council From: Terry Foegler, City Manager --r " /��_ Date: June 10, 2010 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Kenneth B. Richardson, P.E., Engineering Manager - Design Re: Resolution 29 -10 - 2010 Street Maintenance Program Bid Acceptance Background On June 4, 2010 five (5) bids were received, publicly opened and read for the 2010 Street Maintenance Program. Staff has reviewed all bids. Strawser Paving Company, Inc. submitted the lowest and best bid of $2,413,646.73. The Engineer's estimate was $2,400,000.00. A copy of the 2010 Street Maintenance Program construction drawings has been placed in the Council Planning Room for your review. The budgeted funds in the 2010 Capital Improvement Program (CIP) total $2,850,000.00 for the annual street maintenance program, roadside improvements, and bikepath maintenance. A portion of these funds, $527,000.00, will be used for Metro Place North and South street resurfacing and repairs. Work on Metro Place North and South is part of the Metro Place North and South Bike Path and Street Light Improvement Project bid awarded earlier this year and is scheduled to begin in mid -July. The remaining budgeted funds for the street maintenance program construction are $2,323,000.00. A summary of the bids are listed below. Bidder Bid as Bid as Read over +1 or Under(-) Corrected Bid Read Engineer's Estimate Strawser Paving Company, Inc. $2,413,346.73 +0.6% $ 2,413,646.73 Kokosing Construction Co., Inc. $2,560,815.01 +6.7% $2,562,005.55 Shelly & Sands, Inc. $2,669,350.20 +11.2% The Shelly Company S2,675,000.00 +11.5% $2,676,190.01 Decker Construction Company 52,750,370.04 +14.6% Resolution 29 -10 — 2010 Street Maintenance Program June 10, 2010 Page 2 of 3 The budgeted funding summary is as follows: Category 2010 Budget Bid Amount Annual Street Maintenance $2,198,000.00 (Less Metro Place) Annual Roadside Improvement $85,000.00 Annual Bikepath Maintenance $40,000.00 Annual Bikepath Connections $0 Dublin Community Recreation Center $300,000.00 $1,878,646.73 $116,000.00 $2,000.00 $35,500.00 $381,500.00 Total: 82,623,000.00 $2,413,646.73 The program this year includes resurfacing on several streets. Attached is a city map showing the streets to be improved in red. The streets to be improved are: Frantz Road (Tuttle Crossing Boulevard to Monterey Drive) Brand Road (Avery Road to Muirfield Drive) Dale Drive Banker Drive (Dublin Center Drive to Sawmill Road) Shier -Rings Road (Emerald Parkway to Avery Road) Wilcox Road (south Dublin corporation limit to cul -de -sac) Darby Street Wing Hill David Road (S.R. 161 to Banker Drive) Crossgate Drive Achill Drive (Newbridge Drive to 7223 Achill Drive) Newbridge Drive Calloway Court Galway Drive (Dunleary Drive to 4999 Galway Drive) Tipperary Court North Roundwood Court Darree Fields Drive Coffman Park Drive (bridge to Downpatrick Drive) The Bomanite stamped concrete at the intersection of Rings Road and Frantz Road will be removed and replaced with brick pavers over a concrete base similar to the Rings Road/Blazer Memorial Parkway intersection repair performed in 2008. Curb ramps and crosswalk will be constructed at the intersection of Darby Street/Mill Lane with Bridge Street. This crossing will be similar to the crosswalk installed last year at Sells Mill Drive and Muirfield Drive - a brick pattern painted red within a striped crosswalk. Resolution 29 -10 — 2010 Street Maintenance Program June 10, 2010 Page 3 of 3 The Dublin Community Recreation Center (DCRC) parking lot and circulatory driveway around the parking lot will be resurfaced and curb ramps reconstructed. This work is funded through a separate line item for "Annual Parking Lot Maintenance" within the Transportation Non -Major portion of the CIP. The majority of this work will be performed during the annual maintenance closure of the DCRC. The closure takes place between August 28 and September 6, 2010 this year. The entrance road to Darree Fields Park from Cosgray Road will be closed for approximately ten work days for entrance road repairs and resurfacing. A portion of this work will be funded through the water tower construction fund as a result of pavement damage caused by the Darree Fields water tower construction. This work will be performed prior to or after the Can -Am Police -Fire Games scheduled at Darree Fields Park between August 15 and 22, 2010. The following communication methods are used to communicate construction information with the residents and motorists: • Brochures are placed on mail boxes at each residence on affected streets (See attached brochure). These brochures are distributed by Dublin engineering staff. • Residents whose driveways will be closed during construction will be given written notice at their front door at least 24 hours in advance of the closure. These are distributed by the contractor. • Temporary signs are placed along streets at least 24 hours in advance of construction to notify residents and motorists of upcoming construction work and anticipated construction dates. • When appropriate, portable message board signs are used for construction notification on arterial and collector streets. • The City of Dublin Engineering Division street maintenance website implemented last year gives current construction schedule information. This website is listed on the signs posted in advance of construction activities and in the brochure placed on mail boxes. The website is www.dublin.oh.us /engineering • Due to the short notification time period for driveway closures, Dublin engineering staff makes adjustments to the construction schedule to accommodate resident needs on a case by case basis. Staff has thoroughly reviewed the Strawser Paving Company, Inc. bid. Previous experience with Strawser Paving Company, Inc. has been favorable, including these recent projects: 2006, 2007, 2008 and 2009 Street Maintenance Programs. Recommendation Staff recommends approval of Resolution 29 -10 accepting the bid of Strawser Paving Company, Inc. in the amount of $2,413,646.73 and authorizing the City Manager to enter into a contract with Strawser Paving Company, Inc. for this project. CITY OF DUBLIN PREPARED BY THE CITY OF DUBLIN DEPARTMENT OF DEVELOPMENT / DIVISION OF ENGINEERING DATE May 16. 2010 SCALE: Not To Scol, LOCATIONS FOR 1 Frantz Rd. 2 Dublin Rd. —Brand Rd. Roundabout 3 Brand Rd. 4 Dublin— Granville Rd. (S.R. 161) 5 Dale Dr. 6 Banker Dr. 7 Shier —Rings Rd. 8 Wilcox Rd 9 Darby St. /Mill Ln. /Bridge St. Crosswalk IMPROVEMENTS 10 David Rd. 11 Crossgate Dr. 12 Achill Dr., Newbridge Dr. 13 Calloway Ct., Galway Dr., Tipperary Ct. N. 14 Roundwood Ct. 15 Corbins Mill Dr. (Concrete Apron) 16 Darree Fields Dr. 17 Dublin Community Recreation Center 2010 STREET MAIIRTENANCE PROGRAM Dear Resident, In the City of Dublin we re Improving the way you Ilveand work. Respondents to the CommunitySurvey listed roadwork and traffic Improvement as one of their top goals for Dublin. Now we reacting. In fact, this year your street has been selected as one of the strezts In the City of Dublin to be resurfaced. This brochureshould help prepareyou torthe process. During resurfacing you can expect any of the following aUionr. Removal of all or part ofthe existing asphalt surface Replacement otdeteriorated curbs. Repair of storm drainage Inlets. Replacement of existing asphalt pavementwlth a new asp ha It su rface. Restoration of tree lawns behind the new curb with topsoil and seed. Restoration of driveway aprons to original or better condition as required by g2de changes, Installation of newADA accesslblesldewalk ramps where existing sidewalk Is located at the street Intersections, Ifyou have any concerns throughout the processvisR www.dublln.oh.us /engineering orcall614- 410 -4625, ore -mall dleeGdublln.oh. us.Wewlll beworking dlllgentlyto restore yourstreet as soon as possible. Shncerehy, Darren Lee, P.E. Engineer City of Dublin Dublin City Countil At -Large Council Members Marilee Chinnici- Zuercher Richard 5. Gerber Michael H. Keenan Ward Council Members Cathy A. Boring (Ward 1) Vice Mayor -Amy 1. Salay (Ward 2) John G. Reiner (Ward 3) Mayor - Timothy A. Lecklider (Ward 4) City Manager Terry Foegler CITY OF DUBLIN. City of Dublin Engineering 5800 Shier Rings Road Dublin, Ohio 43016 614 - 410 -4600 614- 761 -6505 www.dublin.oh.us City of Dublin 2010 Street Maintenance Program Your street has been selected as one of the streets in the City of Dublin to be resurfaced this year. We hope this brochure answers any questions you may have about the process. When will construction begin on my street? Construction will begin In early July 2010, and Is scheduled to continue through the end of Septem- ber 2010. Scheduling changes make It difficult to determine exactly when construction will start on your street. Signs will be posted once construction Is scheduled to begin. Updates to projects will be avail- able on the webslte www.dublln. on us /engineering. How will I be affected during construction? Due to various phases of construction, access to your street and sometimes your driveway may be ob- structed during construction hours. We do not plan to come In contact with your private property. However, if any damage does occur to your lawn (twill be repaired. The City appreciates the property owner's cooperation in watering newly seeded areas. Please notify your lawn services of any seeded areas on your property What happens during construction? There are multiple stages In resurfacing a street, You will notice some large equipment such as Jackhammers, backhoes, concrete saws, front -end loaders and dump trucks hauling construction materials In and hauling excavated materials out There may be days when you notice lot of action, and others you notice very little Please do not be alarmed if nothing Is happening on particular day. The contractor will be working on several streets throughout Dublin and may not be able to spend all his time on your street. Rest assured that once construc- tion begins on your street, it will be completed In a timely manner What if I have a sprinkler system or under- ground dog fence by my curb? If you have sprinkler system orelectrlc dog fence im- mediately behind the curb, please notify Jeremy Cooper, at 614 - 410 -4634, o rjcoo perod ub ll n.o on us, as soon as possible He will notify the contractor of Its existence so that extra care can betaken during the curb removal. Should the contractor damageyour sprinkler system or dog fence after the City Is notified of Its presence, the contractor will repair It to Its original condition as soon as possible Once construction begins In front of your house please test your dog fence before you let your dog out What has the City done to keep debris and noise to a minimum? Construction projects can create noise, dust or other disruptlors, To minimize these problems, the City will restrict hours of construction work. Normal construc- tion hours are 7 a , m. -7 p , m, The contractor wi l l l also use dust retardants to minimize dust particles In the air, cleaning up debris regularly, and restoring any damage to pre - construction condltlon. What if there is an emergency at my home? There will be no changes In your emergency services The police and fire departments will be notified of all construction areas and will have planned emergency routes. Additionally, there will be no changes In your refuse pick-up .All lawn waste, garbage and recyclable collection will continue according to their normal pick- up schedules. How long will I be inconvenienced? Construction workwill start at 7 a. m., and will last for approximately ten hours each day, Forthe most part . you will have access to your driveways in the evenings The only time you will not have access to your driveway for an extended time period will be If a new curb Is 'installed. The contractor has been Instructed to glue you access to your driveway within seven days afterthe old curb Is removed. Once the new curb Is poured we ask that you allow four days for It to cure before you drive on it What if I need more information? For more Information, such as dally progress of construction or to submit a repair request or service follow up, visit wviw du bl I n. on us/engineering .