29-09 ResolutionRECORD OF RESOLUTIONS
Resolution No
Form No.3 5
29 -09
Passed
20
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE DUBLIN COMMUNITY RECREATION
CENTER LOCKER ROOM RENOVATION PROJECT
- AND AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT FOR SAID SERVICES
WHEREAS, formal advertising and competitive bidding procedures have been
conducted pursuant to Section 8.04 of the Dublin Charter; and
WHEREAS, Council has determined that the bid submitted by Memmer
Construction in the amount of $180,300 constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, r of the elected members concurring, that:
Section 1 . The bid submitted by Memmer Construction of $180,300 is hereby
accepted.
Section 2 . The City Manager is hereby authorized to enter into a contract with
Memmer Construction for said project as specified within the bid proposal and the
City's bid documents.
Section 3 . This Resolution shall take effect upon adoption in accordance with
Section 4.04(a) of the Revised Charter.
Passed this day of 2009
Mayor — Presiding Officer
Attest:
of Council
I hereby certify that copies of this
Ordinance/Resolution were posted in the City
of Dublin in accordance with Section 731.25
of the Ohio Revised Code.
Depupy lerk of Council, Dublin, Ohio
CITY OF DUBLIN_
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614- 410 -4400 • Fax: 614 -410 -4490
To: Members of Dublin City Council
From: Terry Foegler, City Manager
Date: June 25, 2009 /
Initiated By: Michelle L Crandall, Director of Administrative Services
Brian K. Ashford, Facilities Manager
Memo
Re: Resolution 29 -09 Accepting the Lowest and Best Bid for Dublin
Recreation Center Locker Room Renovation Project
Summary
On Thursday June 18, 2009 bids were opened for the Dublin Community Recreation Center Locker
Room Renovation Project. This project consists of: 1) modifications to the floor slope and drains
to correct problems with standing water; 2) installation of new floor and wall tile with a color
scheme that complements the rest of the facility; 3) modifications to the ventilation systems to
improve air flow; 4) minor changes to the lighting systems; and 5) new ceiling tile. In the men's
locker room, the multi - station shower assembly will be removed and replaced with two more
individual shower stalls.
This project will require that the men's and women's locker rooms be closed for an estimated
period of 4 to 6 weeks. Our preliminary schedule is to close the locker rooms in early August and
re -open after Labor Day. The entire facility will be closed for the annual shutdown period from
August 29 ° ' through Labor Day, September 7" . The four family changing rooms will remain open.
Current plans are to renovate the family changing rooms as well as the restrooms in the main lobby
m2010. Staff is exploring ways to minimize the impact of the locker room closure on patrons.
The total amount budgeted for this project is S225,000. Six bids were received and the low bidder
for the base bid plus two alternates is Memmer Construction with a total bid of $180,300. An
analysis of their bid and references indicates that the company possesses the skill and experience to
successfully perform the work required in this project. The total cost of this project, including
architectural and engineering fees, is 5208,700.
Recommendation
Staff recommends adoption of Resolution 29 -09 accepting Memmer Construction's total bid of
$180,300.
Attachment
Bid Opening
June 18, 2009, 2:00 p.m.
DCRC Men's and Women's Locker Room Renovation
Bidder
Base Bid
Alternate 1
Alternate 2
Combined Bid
CP Construction
$196,000.
$22,734.
$4,000.
$222,734.
Construction Systems, Inc.
$204,000.
$27,750.
$3,440.
$235,190.
Contracting Solutions
$181,183.
$31,931.
$213,114.
General Maintenance &
Engineerin
$185,793.
$36,900.
$3,750.
$226,443.
Memmer Equity
$159,000.
$19,000.
$2,300.
$180,300.
2K General
$158,500.
$19,900.
$3,500.
$181,900.