11-10 ResolutionRECORD OF RESOLUTIONS
Resolution No
Inc.. Foam No. 3W 5
Passed 20
11 -10
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO AN AGREEMENT WITH THE
FRANKLIN COUNTY COMMISSIONERS FOR THE
ADMINISTRATION OF THE WIRELESS 9 -1 -1
GOVERNMENT ASSISTANCE FUNDS
WHEREAS, the Franklin County 9 -1 -1 Planning Committee has adopted and
implemented a final plan and established five public safety answering points to
provide wireless enhanced 9 -1 -1 services on a countywide basis; and,
WHEREAS, the City of Dublin serves as one of the five public safety answering
points to provide wireless enhanced 9 -1 -1 services; and
WHEREAS, the Franklin County 9 -1 -1 Planning Committee has adopted a
distribution plan for the disbursement of funds from the Wireless 9 -1 -1 Government
Assistance fund; and
WHEREAS, the Franklin County Board of Commissioners is responsible for the
administration of the Wireless 9 -1 -1 Government Assistance funds from the Public
Utilities Commission of Ohio; and
WHEREAS, this agreement will provide a mechanism whereby Franklin County can
disburse to the City of Dublin those funds from the Wireless 9 -1 -1 Government
Assistance fund designated by the Franklin County 9 -1 -1 Planning Committee; and
WHEREAS, the County and the City desire to enter into an Agreement to provide for
the administration of those disbursements in order to pay for those costs associated
with providing wireless 9 -1 -1 call answering services; and
WHEREAS, Ohio Revised Code §307.15 provides the requisite authority for the
parties to enter into this Agreement and perform their respective obligations.
NOW, THEREBE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring, that:
Section 1. The City Manager is hereby authorized to enter into an agreement with the
Franklin County Commissioners, attached hereto as Exhibit "A," for the
administration of the Wireless 9 -1 -1 Sub -Grant award.
Section 2 . This Resolution shall take effect and be in force from and after the earliest
period allowed by law.
V ,�r, Cf. 5.�c,�.��.
Mayor - Presid' Officer
ATTEST:
Clerk of Council
CITY OF DUBLIN.
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614 -410 -4400 • Fax: 614 -410 -4490
To: Members of Dublin City Council
From: Terry Foegler, City Manager -TrIs /
Date: January 21, 2010 UU
Initiated By: Mike Epperson, Deputy City Manager /Chief of Police
Jay Somerville, Police Bureau Director
Memo
Re: Resolution I1 -10, Intergovernmental Agreement for Wireless 9 -1 -1 Reimbursement
Summary
Attached for your consideration is Resolution 11 -10, authorizing the City Manager to enter into an
intergovernmental agreement with the Franklin County Commissioners. This agreement is for the
purpose of receiving funds disbursed from the Wireless 9 -1 -1 Governmental Assistance Fund for the
answering of 9 -1 -1 calls from wireless telephones.
In 2006 and as amended in 2008, House Bill 361 established a $0.28 per month user fee on every
wireless phone bill to reimburse local public safety answering points for costs associated with
receiving 9 -1 -1 calls placed from wireless telephones. As directed by the bill, the Wireless 9 -1 -1
Governmental Assistance Fund is administered by the Franklin County Commissioners, with funds
disbursed in accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate
disbursement, local agencies are required to enter into intergovernmental agreements.
Attached is a copy of the proposed intergovernmental agreement between the City of Dublin and the
Franklin County Commissioners. The agreement includes the resolution passed by the Franklin
County 9 -1 -1 Planning Committee that establishes how funds will be disbursed to the local
governmental entities. Once the intergovernmental agreement is executed by the parties, Franklin
County will begin disbursement of funds and continue disbursement on a monthly basis for the
duration of the fund. Disbursements received from the Wireless 9 -1 -1 Governmental Assistance
Fund must be used in accordance with Ohio Revised Code §4931.65, which includes those costs
incurred in the designing, upgrading, purchasing and maintaining equipment as well as the training of
staff who answer wireless 9 -1 -1 calls. Up to fifty percent of the disbursements received may be used
for personnel costs, once all equipment purchases have been completed.
The $0.28 per month fee on every wireless phone bill will be collected until December 31, 2011
when a sunset provision in the legislation ends collection of the fee.
Recommendation
Staff recommends passage of Resolution 11 -10.
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF
DUBLIN AND THE FRANKLIN COUNTY BOARD OF COMMISSIONERS
This Intergovernmental Agreement ( "Agreement ") is made and entered into by
and between the Franklin County Board of Commissioners (hereinafter referred to as
the "County ") and the City of Dublin (hereinafter referred to as the "City ").
WHEREAS, the County receives Wireless 9 -1 -1 Government Assistance funds
from the Public Utilities Commission of Ohio; and
WHEREAS, the City is the recipient of 9 -1 -1 funds as approved by a resolution of
the 9 -1 -1 Planning Committee on December 1, 2009; and
WHEREAS, the County and the City desire to enter into this Agreement to
provide for the distribution of the 9 -1 -1 funds in order for the City to expeditiously
acquire and pay for permissible wireless 9 -1 -1 expenditures as outlined in Ohio R.C.
4931.65; and
WHEREAS, Ohio Revised Code §307.15 provides the requisite authority for the
parties to enter into this Agreement and perform their respective obligations; and
WHEREAS, this Contract has been authorized by Resolution No. of
the Franklin County Board of Commissioners and Resolution 11 -10, passed on the
day of , 2010 by the Dublin City Council.
NOW, THEREFORE, in consideration of the premises and the mutual promises
covenants and conditions contained herein, the parties hereto agree to the following:
1. Franklin County shall disburse monies received from Ohio's 9 -1 -1 government
assistance fund pursuant to the December 1, 2009 resolution of the Franklin
County 9 -1 -1 Governing Board. The resolution and dollar amounts are attached
hereto as Exhibit "A" and incorporated herein by this reference.
2. The City covenants and agrees that in the utilization of the 9 -1 -1 wireless funds,
it shall comport with any and all rules, regulations, and laws as required by the
State of Ohio.
3. The County shall process payment directly to the City on a monthly basis.
4. The parties agree that the City shall be the sole owner of any and all equipment
and /or software purchased by the City with funds disbursed pursuant to this
Agreement.
5. With respect to 9 -1 -1 funds disbursed to the City, in the event that an authorized
governmental agency or its agent having responsibility for conducting an audit
disallows certain costs and requires that a refund be issued, the City shall be
responsible for providing the refund amount in full.
6. This contract is subject to amendments, modifications, or alterations at anytime,
provided such amendments, modifications, or alterations are agreed upon in their
entirety by all parties hereto, and executed in accordance with applicable
provisions of the Ohio Revised Code.
7. This contract shall be construed, interpreted, and the rights of the parties
determined in accordance with the laws of the State of Ohio. A determination
that any part of this agreement is invalid shall not invalidate or impair the force or
effect of any other part thereof, except to the extent that such other part is wholly
dependent for its operation upon the part so declared invalid.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands to
this agreement this day of 1 2010.
Paula Brooks, President
Marilyn Brown, Commissioner
John O'Grady, Commissioner
Approved as to Form:
By: Asst. Prosecuting Attorney
Terry Foegler, City Manager
City of Dublin
Approved as to Form:
By: City Attorney's Office
-2-
DECEMBER 1, 2009
RESOLUTION BY THE FRANKLIN COUNTY 9 -1 -1 PLANNING COMMITTEE TO
AUTHORIZE AND AMEND ITS FINAL PLAN; TO PRESCRIBE THE FUNDING OF
GOVERNMENTAL SUBDIVISION COSTS TO ESTABLISH, EQUIP, FURNISH,
OPERATE, OR MAINTAIN WIRELESS ENHANCED 9 -1 -1 SERVICES; AND TO
APPROVE THE DISBURSEMENT OF THE WIRELESS 9 -1 -1 CHARGES IMPOSED
UNDER SECTION 4931.61 OF THE REVISED CODE TO THE SUBDIVISIONS
THAT MAINTAIN WIRELESS ENHANCED 9 -1 -1 PUBLIC SAFETY ANSWERING
POINTS (PSAPs) WITHIN FRANKLIN COUNTY FOR THE YEARS 2009
THROUGH 2012, INCLUSIVE.
WHEREAS, a countywide 9 -1 -1 system has been formed for Franklin County in accordance
with section 4931.41 of the Revised Code; and,
WHEREAS, 9 -1 -1 planning and technical advisory committees have been formed for
Franklin County in accordance with section 4931.42 of the Revised Code; and,
WHEREAS, the 9 -1 -1 planning committee has adopted and implemented a final plan and
established five PSAPs to provide wireless enhanced 9 -1 -1 services on a countywide basis;
and,
WHEREAS, current technology cannot handle the text, data, images, and video that are
increasingly common in personal communications; and,
WHEREAS, the Next Generation 9 -1 -1 (NEXTGEN) initiative is to establish the foundation
for county -wide emergency communications services in a wireless mobile society; and,
WHEREAS, the Planning Committee intends to meet the safety needs of the community by
employing NEXTGEN technology; and,
WHEREAS, the countywide 9 -1 -1 system will be upgraded to provide for NEXTGEN
capabilities tied to the convergence of voice and data communications through voice -over-
internet- protocol (Vo1P) technology, such as including text messaging, email, and;
WHEREAS, the five wireless PSAPs are maintained and operated by governmental
subdivisions that have certified and paid costs and which may use disbursements received
under section 4931.64 of the Revised Code to pay subdivision costs of providing countywide
wireless enhanced 9 -1 -1 services, including personnel costs; now therefore:
On motion of 1r, ^ r �+1jj:Agt j 061emao , and seconded by A&yA 9&4,srw� 5Y6ge ,
BE IT RESOLVED BY THE 9 -1 -1 PLANNING COMMITTEE' COUNTY,
OHIO:
Section 1. That the wireless 9 -1 -1 charges imposed under section 4931.61 of the Revised
Code during the years 2009 through 2012, inclusive, and deposited in the Wireless 9 -1 -1 Fund
of Franklin County shall be allocated and distributed as follows:
A. No less than $260,000 annually shall be allocated to the Wireless 9 -1 -1
Fund of Franklin County for the purpose of paying countywide wireless
enhanced 9 -1 -1 system expenditures, including wireless call trunk -line
access charges, wireless tariff charges, a wireless 9 -1 -1 regional service
coordinator, and maintenance of the mapping database.
B. Upon implementation of NEXTGEN service, $900,000 shall be allocated
annually to the Wireless 9-1 -1 - Fund of Franklin County for the purpose of
paying countywide wireless enhanced 9 -1 -1 system expenditures related to
the maintenance and support of the NEXTGEN network and for data
management.
C. After the payment of expenses in division (A) and (B) above, the remaining
receipts in each year shall be allocated to the subdivisions that maintain
and operate the five primary PSAPs in Franklin County for the purpose of
providing wireless enhanced 9 -1 -1 services. The disbursement plan for the
years 2009 through 2012, inclusive, is attached as EXHIBIT I.
Section 2. That the available cash balance within the Wireless 9 -1 -1 Fund of Franklin County
as of January 1, 2009, shall be allocated and reserved as follows:
A. $4,200,000 shall be reserved to pay for all or a portion of the costs to
establish, equip, and furnish wireless enhanced 9 -1 -1 network upgrades
for NEXTGEN service.
B. That any remaining cash balance be reserved within the Wireless 9 -1 -1
Fund of Franklin County as a contingency to pay for any additional
expenses associated with the provision of wireless enhanced 9 -1 -1
services, including, but not limited to, upgrades for NEXTGEN service
and expenses incurred after the expiration of the statutory authority to
collect the wireless 9 -1 -1 charges imposed under section 4931.61 of the
Revised Code on December 31, 2012.
SIGNATURE PAGE FOLLOWS
SIGNATURE PAGE
VOTING AYE THEREON:
ssioners
C t fGrove City Chief Executes Officer
City of Pf pper Arlington Chief E#ptive Officer
the Prairie Township Board of Trustees
VOTING NAY THEREON:
President of the Board of Franklin County Commissioners
City of Columbus Mayor
City of Grove City Chief Executive Officer
V
City of Upper Arlington Chief Executive Officer
Chairperson of the Prairie Township Board of Trustees
cc: 9 -1 -1 Planning Committee Members
Regional Communications Coordinator
County Administrator
City of Columbus Mayor
Franklin County
9 -1 -1 Planning Committee
Membership Roster
2009
Franklin County Commissioner
Paula Brooks, Chair
Representing Franklin County Commissioners
373 South High Street, 26 Floor
Columbus, Ohio 43215
(614) 462 -5729
Prairie Township Board Chair
Douglas Stormont
23 Maple Drive
Columbus, Ohio 43228
(614) 878 -3317
Columbus Mayor
Michael Coleman
90 West Broad Street
Columbus, Ohio 43215
(614) 645 -7671
Grove City Mayor
Richard L. (Ike) Stage
4035 Broadway
Grove City, Ohio 43123
(614) 277 -3000
Upper Arlington City Manager
Virginia Barney
3600 Tremont Road
(614) 451 -5053
Plan A: Current Plan for Disbursement to PSAPs
(Based on Wireless Calls Received)
*No minimum disbursement.
No maximum disbursement.
r
Prepared by: Franklin County Office of Management Budget DRAFT of October 15, 2009
2009
(Second Half)
2010
2011
2012
AVAILABLE CASH
Beginning Cash Balance
$
6,460,504.54
$
791,860.54
$
763,836.82
$
735,813.81
Estimated Receipts
$
1,544,646.00
$
3,089,292.00
$
3,089,292.00
$
3,089,292.00
Available Cash
$
8,005,150.54
$
3,881,152.54
$
3,853,128.82
$
3,825,105.81
EXPENSES
County Expenses
Wireless Call Trunks
$
15,000.00
$
30,000.00
$
30,000.00
$
30,000.00
Wireless Tariff Charges
$
51,000.00
$
102,000.00
$
102,000.00
$
102,000.00
Wireless 9 -1 -1 Coordinator
$
-
$
78,491.12
$
79,218.41
$
81,976.56
Mapping Database Maintenance
$
10,000.00
$
50,000.00
$
50,000.00
$
50,000.00
Reserve for Countywide NextGen Upgrade
$
4,200,000.00
$
-
$
-
$
-
NextGen -- Network and Data Management
$
-
$
-
$
900,000.00
$
900,000.00
PSAP Disbursements*
Columbus (77 %)
$
2,261,714.00
$
2,178,177.00
$
1,484,617.00
$
1,482,493.00
Dublin (5%)
$
146,864.00
$
141,440.00
$
96,404.00
$
96,266.00
Franklin County Sheriff (14 %)
$
411,220.00
$
396,032.00
$
269,930.00
$
269,544.00
Grove City (2%)
$
58,746.00
$
56,576.00
$
38,561.00
$
38,506.00
Westerville (2%)
$
58,746.00
$
56,576.00
$
38,561.00
$
38,506.00
Other Expenses
AT &T Wireless System Maintenance Agreement
$
-
$
28,023.60
$
28,023.60
$
28,023.60
Total Expenses
$
7,213,290.00
$
3,117,315.72
$
3,117,315.01
$
3,117,315.16
ENDING CASH BALANCE
$
791,860.54
$
763,836.82
$
735,813.81
$
707,790.65
*No minimum disbursement.
No maximum disbursement.
r
Prepared by: Franklin County Office of Management Budget DRAFT of October 15, 2009
Plan B: Alternative Proposal from the Wireless 9 -1 -1 Coordinator for Disbursement to PSAPs
(Based on Estimated Population Served)
*Minimum disbursement of $130,000.
Maximum disbursement of $2,000,000.
Prepared by: Franklin County Office of Management Budget DRAFT of October 15, 2009
2009
(Second Half)
2010
2011
2012
AVAILABLE CASH
Beginning Cash Balance
$
6,460,504.54
$
952,946.54
$
1,001,387.82
$
872,575.81
Estimated Receipts
$
1,544,646.00
$
3,089,292.00
$
3,089,292.00
.$
3,089,292.00
Available Cash
$
8,005,150.54
$
4,042,238.54
$
4,090,679.82
$
3,961,867.81
EXPENSES
County Expenses
Wireless Call Trunks
$
15,000.00
$
30,000.00
$
30,000.00
$
30,000.00
Wireless Tariff Charges
$
51,000.00
$
102,000.00
$
102,000.00
$
102,000.00
Wireless 9 -1 -1 Coordinator
$
-
$
78,491.12
$
79,218.41
$
81,976.56
Mapping Database Maintenance
$
10,000.00
$
50,000.00
$
50,000.00
$
50,000.00
Reserve for Countywide NextGen Upgrade
$
4,200,000.00
$
-
$
-
$
-
NextGen -- Network and Data Management
$
-
$
-
$
900,000.00
$
900,000.00
PSAP Disbursements*
Columbus (74 %)
$
2,000,000.00
$
2,000,000.00
$
1,426,774.00
$
1,424,733.00
Dublin (6 %)
$
176,238.00
$
169,728.00
$
130,000.00
$
130,000.00
Franklin County Sheriff (11 %)
$
323,102.00
$
311,168.00
$
212,088.00
$
211,785.00
Grove City (4 %)
$
130,000.00
$
130,000.00
$
130,000.00
$
130,000.00
Westerville (5 %)
$
146,864.00
$
141,440.00
$
130,000.00
$
130,000.00
Other Expenses
AT &T Wireless System Maintenance Agreement
$
-
$
28,023.60
$
28,023.60
$
28,023.60
Total Expenses
$
7,052,204.00
$
3,040,850.72
$
3,218,104.01
$
3,218,518.16
ENDING CASH BALANCE
$
952,946.54
$
1,001,387.82
$
872,575.81
$
743,349.65
*Minimum disbursement of $130,000.
Maximum disbursement of $2,000,000.
Prepared by: Franklin County Office of Management Budget DRAFT of October 15, 2009
Plan C: Alternative Proposal from the City of Columbus for Disbursement to PSAPs
(Based on Combination of Wireless Calls Received and Estimated Population Served)
*Minimum disbursement of $130,000.
No maximum disbursement.
Prepared by: Franklin County Office of Management Budget DRAFT of October 15, 2009
2009
(Second Half)
2010
2011
2012
AVAILABLE CASH
Beginning Cash Balance
$
6,460,504.54
$
722,780.54
$
618,628.82
$
431,973.81
Estimated Receipts
$
1,544,646.00
$
3,089,292.00
$
3,089,292.00
$
3,089,292.00
Available Cash
$
8,005,150.54
$
3,812,072.54
$
3,707,920.82
$
3,521,265.81
EXPENSES
County Expenses
Wireless Call Trunks
$
15,000.00
$
30,000.00
$
30,000.00
$
30,000.00
Wireless Tariff Charges
$
51,000.00
$
102,000.00
$
102,000.00
$
102,000.00
Wireless 9 -1 -1 Coordinator
$
-
$
78,491.12
$
79,218.41
$
81,976.56
Mapping Database Maintenance
$
10,000.00
$
50,000.00
$
50,000.00
$
50,000.00
Reserve for Countywide NextGen Upgrade
$
4,200,000.00
$
-
$
-
$
-
NextGen -- Network and Data Management
$
-
$
-
$
900,000.00
$
900,000.00
PSAP Disbursements*
Columbus (75.5 %)
$
2,217,656.00
$
2,135,745.00
$
1,455,696.00
$
1,453,613.00
Dublin (5.5%)
$
161,552.00
$
155,584.00
$
130,000.00
$
130,000.00
Franklin County Sheriff (12.5 %)
$
367,162.00
$
353,600.00
$
241,009.00
$
240,664.00
Grove City (3%)
$
130,000.00
$
130,000.00
$
130,000.00
$
130,000.00
Westerville (3.5%)
$
130,000.00
$
130,000.00
$
130,000.00
$
130,000.00
Other Expenses
AT &T Wireless System Maintenance Agreement
$
-
$
28,023.60
$
28,023.60
$
28,023.60
Total Expenses
$
7,282,370.00
$
3,193,443.72
$
3,275,947.01
$
3,276,277.16
ENDING CASH BALANCE
$
722,780.54
$
618,628.82
$
431,973.81
$
244,988.65
*Minimum disbursement of $130,000.
No maximum disbursement.
Prepared by: Franklin County Office of Management Budget DRAFT of October 15, 2009