06-10 ResolutionRECORD OF RESOLUTIONS
Irk.. Form N0.30005
06 -10
Resolution No. Passed 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE CENTRAL OHIO INNOVATION CENTER
(COIC) SANITARY SEWER EXTENSION PHASE 1
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the
Dublin Code, for the COIC Sanitary Sewer Extension Phase 1 project; and
WHEREAS, Council has determined that the bid submitted by Trucco Construction
Co., Inc. constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above - referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, -7- of the elected members concurring:
Section 1 . That the bid submitted by Trucco Construction Co., Inc. in the total
amount of $325,904.50 is hereby accepted.
Section 2 . That the City Manager is hereby authorized to enter into contracts with
Trucco Construction Co., Inc. for performance and completion of the COIC Sanitary
Sewer Extension Phase 1 project pursuant to the Advertisement, Proposal and
Contract Documents for said project on file in the office of the City Engineer.
Section 3 . That this Resolution shall take effect and be in force on the earliest date
permitted by law.
Passed this day of 2010.
4 2k - "' t
Mayor - Pres' m Officer
Attest:
Clerk of Council
CITY OF DUBLIN_
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614 - 410 -4400 • Fax: 614- 410 -4490
To: Members of Dublin City Council
From: Terry Foegler, City Manager
Date: January 7, 2010
Memo
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering /City Engineer
Barbara Cox, P.E., Engineering Manager - Development
Re: Resolution No. 06 -10 - COIC Sanitary Sewer Extension, Phase 1
Summary
On December 15, 2009, eleven bids for the Central Ohio Innovation Center (COIC ) Sanitary Sewer
Extension Phase 1 project were received, publicly read as opened and have been thoroughly
reviewed by staff. This project includes the installation of 2,284 feet of 12 -inch sewer, 1,549 feet of
21 -inch sewer and 13 manholes, as illustrated on the attached exhibit. The project is scheduled to be
complete by July 1, 2010. For Council's reference, a reduced set of project construction drawings
has been placed in the Council Planning Room. A slide depicting this project phase of the COIC
utility improvements will be presented at the January 11 Council meeting.
The Engineer's estimate for this project was $520,000. The funds programmed in 2009 within the
City's capital improvements program for construction of all phases of this sewer extension are
S1,000,000. Trucco Construction Co., Inc. submitted the lowest and best bid of 5325,904.50. A
summary of the bids received is provided below.
Bidder
Bid as Read
Bid as Read
Over ( +) or Under ( -)
Engineer's Estimate
Corrected Bid
Trucco Construction Co., Inc.
$325,904.50
-37.3%
Stover & Turner Excavating
$345,733.85
- 33.5%
Seals Construction
$376,900.00
-27.5%
John Eramo & Sons, Inc.
$415,309.00
-20.1%
Mnnison Excavating, Inc.
$459,590.00
-11.6%
Howard Contracting, Ltd.
$471,894.00
-9.3%
Tata Excavating, Inc.
$485,279.48
-6.7%
Darby Creek Excavating, Inc.
$496,104.96
-4.6%
Complete General Construction Co.
$545,565.50
4.9%
Columbus Asphalt Paving, Inc.
$553,965.50
6.5%
Shelly & Sands, Inc.
$600,419.00
15.5%
Memo re. Resolution 06 -10 - COIC Sanitary Sewer Phase 1 Project
January 7, 2010
Page 2 of 2
Staff has thoroughly reviewed the Trucco Construction Co., Inc. bid. Previous experience with
Trucco Construction Co., Inc. has been favorable, including these projects: Emerald Parkway —
Phase 5A (Hard Road to Sawmill Road in 2004) and Glick Road/Muirfield Drive Intersection
Improvements (2002).
In 2009, staff pursued potentional American Recovery and Reinvestment Act (ARRA) funds for
this project. Council approved Resolution 58 -09 on November 16, 2009, authorizing the City
Manager to enter into the necessary agreements to secure ARRA funds through the Ohio
Environmental Protection Agency (OEPA). The OEPA is using their Water Pollution Control Loan
Fund (WPCLF) program to administer their ARRA wastewater allocations. Based on our
successful grant application, the City will receive one half of the funding from the ARRA grant
administered by the OEPA. For this project, this will equate to $162,953.00 in ARRA funding.
The remaining costs of $162,951.50 will be funded by the City's Sewer Fund. Should for some
unforeseen reason ARRA funding no longer be unavailable, staff intends to move forward on this
project as the bids are very favorable and this project is critical to establish conditions in the area for
economic development.
Recommendation
Staff recommends Council approve Resolution 06 -10, accepting Trucco Construction Co., Inc.'s bid
and authorizing the City Manager to enter into a contract with Trucco Construction Co., Inc. for this
project.
-N-
W E
CITYW DIIHLIN
Central Ohio Innovation Center (COIC) Sanitary Sewer Extension
January 4, 2010
265 530 1,060 Feet