58-09 ResolutionRECORD OF RESOLUTIONS
Inc.. Form No. 30045
Resokdior: No.
58-09
Passed 20
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO ANY REQUIRED APPLICATIONS AND
AGREEMENTS WITH THE OHIO ENVIRONMENTAL
PROTECTION AGENCY (OEPA) IN ORDER TO ACCEPT
FUNDS FROM THE AMERICAN RECOVERY AND
REINVESTMENT ACT (ARRA) FUNDS DESIGNATED
FOR COIL SANITARY SEWER EXTENSION PROJECT
WHEREAS, the City of Dublin intends to provide public sanitary sewer for collection of
wastewater; and
WHEREAS, the installation of certain sanitary sewer lines will better enable the City to
serve properties not currently served; and
WHEREAS, the City of Dublin is proposing to extend sanitary sewer services to the
Central Ohio Innovation Center (COIC), as well as to other areas of the City; and
WHEREAS, the City of Dublin has already made significant investment in the
development potential of the area to be served by this sewer extension; and
WHEREAS, Dublin City Council supports seeking alternative sources of funding for
capital improvements; and
WHEREAS, the Ohio Environmental Protection Agency (OEPA) has elected to use a
portion of its allocation from the American Recovery and Reinvestment Act (ARRA) to
partially fund the COIL Sanitary Sewer Extension project; and
WHEREAS, it is necessary to execute applications and agreements with OEPA to accept
certain conditions in order to receive at least $260,000 in ARRA funds.
NOW, THTREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, ~~ of the elected members concurring:
Section 1. The City Manager is hereby authorized to submit any required applications
and enter into any necessary agreements with the Ohio Environmental Protection Agency
(OEPA) in order to accept funds from the American Recovery and Reinvestment Act
(A.RRA) for the purpose of constructing the COIC Sanitary Sewer Extension Project.
Section 2. This resolution shall take effect upon adoption in accordance with Section
4.04(a) of the Revised Charter.
Passed this ~ day of T y~~~~~~ , 2009.
Mayor -Presiding Officer
Attest:
Clerk of Council
CITY OF DUBLIN,.
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Terry Foegler, City Manager ~/
Date: November 12 2009
Initiated By: Paul Hammersmith, P.E., Director of Engineering/City Engineer
Barbara Cox, P.E., Engineering Manager -Development
Memo
Re: Resolution 58-09 -Authorizing the City Manager to Enter into any Required
Applications and Agreements with the Ohio Environmental Protection Agency (OEPA)
In Order to Accept Funds from the American Recovery and Reinvestment Act (ARRA)
Funds Designated for the COIC Sanitary Sewer Extension Project.
Summary
The Ohio Environmental Protection Agency (OEPA) received an allocation of American Recovery
and Reinvestment Act (ARRA) funds to provide assistance for wastewater improvement projects.
The OEPA is using their Water Pollution Control Loan Fund (WPCLF) program to administer their
AR.RA wastewater allocations. Earlier this year, the OEPA issued a request for applications for
these funds. In April of 2009, staff submitted three applications for potential funding through this
source. The projects were: 2010 Sanitary Sewer Lining Project (cost $850,000), COIC Sanitary
Sewer Phase 1 (cost $690,000), and COIC Sanitary Sewer Phase 2 (cost $332,000).
As an outcome of this initial competitive process, Dublin received funding for our 2010 Sanitary
Sewer Lining project, but was unsuccessful with our other two grant requests. However, the OEPA
has determined that some projects from its original allocation list will not be moving forward, and
therefore, the OEPA is interested in potentially funding the COIC Sanitary Sewer Phase 1 project,
as it appears to be ready to construct per the application information.
Staff has originally indicated to the OEPA that an easement was still needed from a property owner
for the COIC Sanitary Sewer Phase 1 project. The negotiations for this easement have been
difficult, and Council ultimately passed Resolution 48-09 to allow Legal staff to file an
appropriation action to obtain the needed easement. Due to this challenge, and the likely increased
litigation costs and time requirements, staff has identified an alternate alignment for the sewer,
which does not require the problematic easement. The OEPA is agreeable to the new alignment and
is willing to fund half the project cost consistent with the previous alignment. The attached exhibit
shows the original and revised alignments. The revised alignment estimated cost is $520,000, of
which $260,000 will be provided through the AR.RA funds from the OEPA. The original alignment
cost was estimated to be $690,000, with no funding provided by the OEPA (and without full
consideration of the likely easement and litigation costs, as well as the additional time uncertainty.)
Staff is also pursuing a revised Permit to Install (PTI) from the OEPA for the new alignment.
Staff recommends submitting all required applications and entering into the necessary agreements
with the OEPA in order to improve the prospects for receiving the ARRA funds for this project.
Based on the interest rate of the loan available through the WPCLF, staff has determined the City
Memo re. Resolution 58-09
November 12, 2009
Page 2 of 2
can obtain a lower rate through its own financing by issuing debt to be repaid by the sewer fund
revenues for Dublin's portion of the project cost.
The revised al ~anment for the COIC Sanitary Sewer Extension Project Phase 1 will install
approximately 2,200 linear feet of 12-inch and 1,500 linear feet of 21-inch sanitary sewer. This
sewer will serve the land surrounding 7001 Post Road and approximately 90 acres north of SR 161.
The area north of SR 161 was included in the 274 acres recently added to the Dublin Exclusive
Expansion area in our Sewer Service Agreement with the City of Columbus.
Timing of this Resolution and bidding of the project is critical for improving the prospects of
obtaining this potential funding. Staff will bid the COIC Sanitary Sewer Extension Project Phase 1
later this month and will seek Council's approval of the construction project at its December
meeting. This will allow the bid to be reviewed by the OEPA and place the award of the funding
on the WPCLF Board's agenda in January.
Recommendation
Staff recommends approval of Resolution 58-09. Please contact Paul Hammersmith with any
questions.
Sanitary Sewer as
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