57-09 ResolutionRECORD OF RESOLUTIONS
Legal Blank. Inc.. Form No. 30045
Resolution No.
57-09
Pas.cecl ~D
AUTHORIZING THE CITY MANAGER
TO ENTER INTO AN AGREEMENT WITH
THE OHIO DEPARTMENT OF TRANSPORTATION
FOR RESURFACING U.S. 33 AND S.R. 257
ODOT PID NUMBER 25808
WHEREAS, the Ohio Department of Transportation (ODOT) has identified the need
to perform pavement resurfacing on U.S. 33 and S.R. 257; and
WHEREAS, this project proposes to plane and resurface pavement with asphalt
concrete and replace loop detectors and pavement markings; and
WHEREAS, this is an ODOT District Six Urban Paving Project; and
WHEREAS, the overall project limits extend on U.S. 33 from the Columbus/Dublin
Corp. (0.06 miles south of Martin Road) to the S.R. 257/S.R. 161 intersection,
continuing on S.R. 257 from the S.R. 257/S.R. 161 intersection to the pavement break
just south of the S.R. 750/Glick Road intersection; and
WHEREAS, the City of Dublin (Dublin) hereby agrees to cooperate with the Director
of Transportation of the State of Ohio in the planning, design and construction of the
identified highway improvement project and grants consent to the Ohio Department of
Transportation for its development and construction of the project in accordance with
plans, specifications and estimates as approved by the Director; and
WHEREAS, prior to the construction commencement date of the above-referenced
project, Dublin shall install and/or repair all curb ramps which are necessary to ensure
compliance with the Americans with Disabilities Act and Dublin agrees to assume and
bear one hundred percent (100%) of the cost of such installation and/or repair of curb
ramps; and
WHEREAS, for the portion of the project which is within Dublin, Dublin will assume
and bear one hundred percent (100%) of the cost of construction less the amount of
Federal and State funds set aside by the Director of Transportation and the Federal
Highway Administration. Dublin will assume and bear one hundred percent (100%)
of the cost of curbs, gutters, utility relocations, partial and full-depth pavement repairs
and other non-surface related items. Dublin agrees to assume and bear one hundred
percent (100%) of the total cost of those features requested by Dublin, which are not
necessary for the improvement as determined by the State and Federal Highway
Administration; and
WHEREAS, Dublin agrees that all right-of--way required for the described project
will be acquired and/or made available in accordance with current State and Federal
regulations. Dublin also understands that right-of--way costs include eligible utility
costs; and
WHEREAS, Dublin agrees that all utility accommodation, relocation and
reimbursement will comply with the current provisions of 23 CFR 645 and the ODOT
Utilities Manual; and
WHEREAS, upon completion of the project, and unless otherwise agreed, Dublin
shall: (1) provide adequate maintenance for the project in accordance with all
applicable state and federal law, including, but not limited to, Title 23, U.S.C., Section
116; (2) provide ample financial resources, as necessary, for the maintenance of the
project; (3) maintain the right-of--way keeping it free of obstructions; and (4) hold said
right-of--way inviolate for public highway purposes.
RECORD OF RESOLUTIONS
dal Blank. Inc-. Form No. 30045
Resoltuion No.
57-09
Page 2
Pussecl ~p
NO ,THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
of its elected members concurring, that:
Section 1. Being in the public interest, the City of Dublin gives consent to the
Director of Transportation to complete the above-described work.
Section 2. The City Manager be, and hereby is, authorized to enter into an agreement
with ODOT for the purpose of pavement repair on U.S. 33 and S.R. 257.
Section 3. This Resolution shall be in full force and effect on the earliest date
permitted by law.
Passed this ~ day of ~] C~~; ~ I~~~~ , 2009
Mayor -Presiding Officer
ATTEST:
Clerk of Council
CITY OF DUBLIN_
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Terry Foegler, City Manager -~~~c '
Date: November 12, 2009 ~`
Memo
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Re: Resolution 57-09 - ODOT Agreement for Resurfacing U.S. 33 and S.R. 257
Summary
The Ohio Department of Transportation (ODOT) has identified the need for and has requested
cooperation from the City of Dublin (Dublin) for the resurfacing of U.S. 33 and S.R. 257. Project
limits include:
1. U.S. 33 from 0.06 miles south of Martin Road to the S.R.-257/S.R.-161 intersection
(Dublin pays 20%).
2. From the S.R. 257/S.R. 161 intersection to the Delaware County Line (Dublin pays
20%).
From the Franklin County line to just south of S.R. 750/Glick Road intersection
(ODOT pays 100%).
The ODOT Urban Paving Policy requires the local municipality to contribute 20% of the total cost
of the surface treatment. Additionally, the local municipality is required to contribute 100% of the
cost of non-surface related items such as curbs, gutters, utility relocation expenses, and partial and
full-depth pavement repairs. Based upon initial cost estimates, the preliminary projection for
Dublin's contribution for this project is estimated to be $183,000. This does not include any 100%
Dublin responsibility items such as pavement repair. Note this is a preliminary figure and will
change. Once final plans are developed and quantity splits are determined, Dublin will be invoiced
for its share of the project costs approximately six weeks before the project's scheduled bid award.
The current schedule is for bid opening in June 2010 with Dublin's share due to ODOT in May
2010. The entire cost of the project is estimated at $1,500,000.
Recommendation
Staff recommends approval of Resolution 57-09 authorizing the City Manager to enter into an
agreement with ODOT for pavement resurfacing of U.S. 33 and S.R. 257.
[I® ~PAR'I'P~El'~~` F' '~ NSPR'I'A~'II~
DISTRICT 6 •400 EAST W ILLIA~I STREET ° DELAWARE, OHIO ° 43Q15 ° 800.372.7714
September 2, 2009
Paul Hammersmith, P.E.
Dublin City Engineer
5800 Shier-Rings Road
Dublin, OH 43016-1236
RE: Participatory Legislation
FRA-33/257-3.92-0.00, PID 25808
Urban Paving Project
Deaz Mr. Hammersmith:
Enclosed aze three copies of participatory preliminary legislation for the referenced project which proposes
to resurface the pavement as foltows:
FRA-33: From 0.06 miles south of Martin Road to the SR-257/SR-161 intersection (Dublin pays 20%)
FRA-257: From the SR-257/SR-161 intersection to the Delawaze County Line (Dublin pays 20%)
DEL-257: From the Franklin County Line to just south of SR-750lGlick intersection (ODOT pays 100%)
The ODOT Urban Paving Policy requires the local municipality contribute 20% of the total cost of the
surface treatment. Additionally, the locat is required to contribute 100% of the cost ofnon-surface related
items such as curbs, gutters, utility relocation expenses, and partial-and full-depth pavement repairs. Based
upon initial cost estimates, the preliminary projection for the City's contribution for this project is
estimated to be $183,000. This does not include any 100% City items such as pavement repair. Note this
is a preliminary figure and will change. Once final plans are developed and quantity splits aze detemcined,
the City will be invoiced for its share of the project costs approximately six weeks before the project's
scheduled sale. The current schedule is for the project to sell in June 2010 with DubIin's shaze due to
ODOT in May 2010. The entire cost of the project is estimated at $1,500,000.
After your review and approval, please forwazd the legislation to council for their necessary action. When
executed, please return two signed and certified copies with original signatures and the Clerk's seal affixed
to the Certificate of Copy. If the City does not have a seal, include a note verifying this on City letterhead.
In order to assure that project development proceeds in a timely manner, the enclosed legislation will need
to be fully executed and received back into this office by Janvary 1, 2010. If you have any questions feel
free to contact me at 740-833-8159 or via E-mail at brenda.moore@dot.state.oh.us.
Respectfully,
r, ~r
Brenda J. Moote,'~.E.
Progrunming Engineer
Attachments`
c: B.J. Moore
Legislation File*
Project File'
PRELIMINARY LEGISLATION
Ordinance Number
Rev. 6/26/00
PID Number 25808
FRA-33/257-3.92/0.00
The following is an Ordinance enacted by the City of Dublin, Franklin County, Ohio, hereinafter
referred to as the Local Public Agency (LPA), in the matter of the stated described project.
SECTION I -Project Description
WHEREAS, the STATE has identified the need for the described project:
This project proposes to plane and resurface pavement with asphalt concrete and replace loop
detectors and pavement markings. This project is an ODOT District Six Urban Paving Project.
Overall project limits extend on FRA-33 from the Columbus/Dublin Corp (0.06 miles south of
Martin Road) to the SR-257/SR-161 intersection. Continuing on north on SR-257 from the SR-
257/161 intersection to the pavement break just south of the SR-750/Glick Road intersection.
NOW THEREFORE, be it ordained by the City of Dublin, Ohio.
SECTION II -Consent Statement
Being in the public interest, the LPA gives consent to the Director of Transportation to complete the
above described project.
SECTION III -Cooperation Statement
The LPA shall cooperate with the Director of Transportation in the above described project as
follows:
The City hereby agrees to cooperate with the Director of Transportation of the State of Ohio in the
planning, design and construction of the identified highway improvement project and grants consent
to the Ohio Department of Transportation for its development and construction of the project in
accordance with plans, specifications and estimates as approved by the Director;
That prior to the construction commencement date of the above-referenced project, the LPA shall
install and/or repair all curb ramps which are necessary to ensure compliance with the Americans
with Disabilities Act and the LPA agrees to assume and bear one hundred percent (100%) of the cost
of such installation and/or repair of curb ramps;
For the portion of the project which is within Dublin, the City will assume and bear one hundred
percent (100%) of the cost of construction less the amount of Federal and State funds set aside by the
Director of Transportation and the Federal Highway Administration. The City will assume and bear
one hundred percent (100%) of the cost of curbs, gutters, utility relocations, partial- and full-depth
pavement repairs and other non-surface related items. The City agrees to assume and bear one
hundred percent (100%) of the total cost of those features requested by the City which are not
necessary for the improvement as determined by the State and Federal Highway Administration.
SECTION IV -Utilities and Right-of--Way Statement
The LPA agrees that allright-of--way required for the described project will be acquired and/or made
available in accordance with current State and Federal regulations. The LPA also understands that
right-of--way costs include eligible utility costs.
The LPA agrees that all utility accommodation, relocation and reimbursement will comply with the
current provisions of 23 CFR 645 and the ODOT Utilities Manual.
SECTION V -Maintenance
Upon completion of the project, and unless otherwise agreed, the LPA shall: (1) provide adequate
maintenance for the project in accordance with all applicable state and federal law, including, but not
limited to, Title 23, U.S.C., Section 116; (2) provide ample financial resources, as necessary, for the
maintenance of the project; (3) maintain the right-of--way, keeping it free of obstructions, and (4)
hold said right-of--way inviolate for public highway purposes.
SECTION VI -Authority to Sign
The City Manager of said City is hereby empowered on behalf of the City of Dublin to enter into
contracts with the Director of Transportation necessary to complete the above described project.
Passed: , 2
(Date)
Attested:
(Clerk)
Attested:
(Mayor)
(Title) (President of Council)
This Ordinance is hereby declared to be an emergency measure to expedite the highway project(s)
and to promote highway safety. Following appropriate legislative action, it shall take effect and be in
force immediately upon its passage and approval, otherwise it shall take effect and be in force from
and after the earliest period allowed bylaw.
PID Number 25808
CERTIFICATE OF COPY
STATE OF OHIO
City of Dublin, Franklin County, Ohio
I, , as Clerk of the City of Dublin, Ohio, do hereby certify
that the foregoing is a true and correct copy of the Ordinance adopted by the legislative Authority of
the said City on the day of 2 ,that the publication of such
Ordinance has been made and certified of record according to law; that no proceedings looking to a
referendum upon such Ordinance have been taken; and that such Ordinance and certificate of
publication thereof are of record in Ordinance Record Number, Page
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my official seal,
if applicable, this day of , 2
Clerk
(SEAL)
(If Applicable)
City of Dublin, Ohio.
The aforegoing is accepted as a basis for proceeding with the project herein described.
For the City of Dublin, Ohio
Attest:
Contractual Officer
Date
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For the State of Ohio
Attest: ,Date
Director, Ohio Department of Transportation