56-09 ResolutionRECORD OF RESOLUTIONS
Resolution No.
Inc.. Form No. 30045
Passed . 20
56-09
A RESOLUTION DECLARING CERTAIN CITY-OWNED
PROPERTY AS SURPLUS AND AUTHORIZING THE CITY
MANAGER TO DISPOSE OF SAID PROPERTY IN
ACCORDANCE WITH SECTION 37.08 OF THE
DUBLIN CODIFIED ORDINANCES
WHEREAS, the City of Dublin possesses certain equipment assets used in the performance of
its daily operations; and
WHEREAS, these equipment assets have reached the end of their useful life for City
purposes; and
WHEREAS, it has been determined that the City should maximize the return on investment
by selling these assets; and
WHEREAS, it has been determined that Internet auction is a method through which the City
may wish to dispose of these assets; and
WHEREAS, the City has chosen GovDeals as the vendor to implement an Internet auction.
NOW, T BEFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, of the elected members concurring:
Section 1. The City Manager is hereby authorized to dispose of personal property, fleet and
equipment assets that have been declared as surplus through the use of Internet auction.
Section 2. This auction will be conducted using athird-party contractor, namely:
GovDeals
Robert DeBardelaben, President
5907 Carmichael Place
Montgomery, Alabama 36117
Telephone No.: (800) 613-0156
The contract outlining the specifics of the terms and conditions under which this contractor
will carry out this service to the City can be made available upon request to the Department of
Finance.
Section 3. The Council of the City of Dublin hereby declares the property listed in Exhibit
"A" as surplus and authorizes the City Manager to dispose of said property in a manner
consistent with Section 37.08 of the Dublin Codified Ordinances.
Section 4. This Resolution shall take effect and be in force at the earliest date permitted by
law.
Passed this --'-s--F-~~ day of ~ (~~ U ~l yL` ~C'_/~, 2009.
Mayor -Presiding Officer
ATTEST:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017-1090
CITY OF DUBLIN_ Phone: 614-410-4400 • Fax: 614-410-4490 M e m o
To: Members of Dublin City Council
From: Terry Foegler, City Manager ?Cl
Date: November 12 2009
Initiated By: Marsha Grigsby, Deputy City Manager/Director of Finance
Bryan K. Thurman, Deputy Director of Finance
Re: Resolution 56-09, Disposal of City-Owned Property (Vehicles)
Summary
Section 37.08 of the Dublin Codified Ordinance requires City Council authorization for disposal of
all motor vehicles or other property valued at $5,000 or above. As Council is aware, a replacement
schedule for vehicles is identified as part of the Capital Improvements Program (CIP). Before
vehicles are taken out of service, an evaluation is completed of the current condition and
maintenance history. If, after the evaluation, the vehicle is determined to have had minimal
maintenance costs and staff believes the vehicle provides continued value to the City, the vehicle
will be maintained as part of the City's fleet and the replacement schedule will be modified.
Resolution 56-09 authorizes the City Manager to dispose of certain vehicles that are no longer in
service. The motor vehicles which staff has identified for disposal are detailed in Exhibit "A."
The 1990 John Deere front end loader was replaced in 2008. The front end loader has a high
amount of hours and is need of major repairs for continued operations.
The Ford F350 pickup truck, acquired in 1994, has transmission problems and is in poor
condition.
The 2006 Dodge Caravan, acquired in November 2005, developed major internal motor
problems in the spring of 2009. The vehicle was out of warranty and the estimated costs to
repair the van total nearly $4,000, excluding the labor costs. Due to problems associated
with replacing or rebuilding engines, the Fleet staff recommends disposal of the vehicle. In
evaluating our current vehicle needs, staff has determined that it will not be necessary to
replace this vehicle.
• The Bobcat skid steer was acquired in 1990 and is in need of major repairs to the hydraulics,
which would also include extensive labor costs.
The 1986 Ford Econoline van was used as an undercover van for Police. It is over 20 years
old, rusted and has excessive miles. The van was replaced in 2007 using funding available
in the Law Enforcement Trust Fund.
• The 1995 International dump truck has excessive rust from salt use and has developed
electrical problems. The truck was taken out of service and replaced in 2008.
Memo re. Resolution 56-09
November 12, 2009
Page 2 of 2
• The 1996 Ford F250 is need of excessive repairs including repair of fuel tanks, brake work
including rotors, and ball joint replacement. Replacement is needed ofthe power steering
pump. This vehicle was replaced in 2009.
The vehicles will be sold by Internet auction, as authorized by Section 37.08. Upon approval of this
resolution, bidding will open as soon as practicable after November 16, 2009 and will remain open
the required minimum of two weeks. This information will be posted on the City of Dublin
website, along with a link to take customers directly to the auction website at www.GovDeals.com.
Under the terms of the City's agreement with GovDeals, the City will pay a commission to
GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold.
The GovDeals site is well-known among public entities and will provide a broad pool of
prospective buyers for City surplus items.
Recommendation
Staff recommends adoption of Resolution 56-09 at the November 16, 2009 Council meeting.
Vehicles to be Sold on GovDeals Auction
Exhibit A
Year III '
Serial NumberNlN
Make & Model j I
Asset # ~ ' i
Tag # Dept. ;Mileage ! Hrs. ~
Reason for Selling
John Deere -Front End Loader - ( ! High amount of hours. Replaced by vehicle #
1990 DW624EH530097 Model 624 00002384] 7012 Streets I 10,490 70812 in 2008
1994 i 9FTJW35H3REA31374 ( Ford F350 1 ton pickup 00005375 2034 Streets ~ 65,496 4 Replaced due to age and condition.
I i ! , Major internal motor issues; out of warranty.
i ( ~ i New motor estimate is $3,700 plus labor.
2006 j 1D4GP25B36B532777 Dodge Caravan 097397231 5777 I CR 10,189. i Will not be replaced.
-
I
I ! ! Needs major repair work. Motor needs
'
1990
(
506911254
B
b
t Skld St
5428 ~
00002114
k
8008 I P
~ ~ removed to repair bad hydraulics behind and
_ o
ca
eer ar
s
1,259 underneath _
_ __
i I
I ~ High miles and rusted. Was replaced by
i I Dublin Police with a new undercover van in
1986 I 1FTEE24N4GHB52724 ; Ford Econoline Van 09739434 1230 ~~ Police _ _~ 138,442 I 2007.
Replaced due to high miles, exterior
0 ~ I extremely rusted from salt use and major
I ~ ( i ~ electrical problems from the salt. Removed
1995 1 HTSDAAR2SH607525 i
_ ~ International Dump Truck 000534 2039
L Streets I 59 500 5509 I from service and replaced in 2008.
_ _ __ __ ~
~ i
Was replaced with vehicle # 20952.-Duel fuel
tanks rusted with one leaking. All brakes,
~ I rotors and brake lines need replaced, front
I end of truck needs ball joints replaced along
~ ~
( with king pins, power steering pump needs
1996 1FTEF25H1TL859627 Ford F250 pick up truck 00007077 4606 ~ Streets
95,173 ! ! replaced.
S:\Council Packets\2009\11-16-09 Council packet\Res 56-09 -auction -exhibit A.xls 11/10/2009