28-09 ResolutionRECORD OF RESOLUTIONS
Dayton Legal Blank, IM., Form No. 30045
Resolution No. 2809
Passed
2 0
A RESOLUTION ACCEPTING THE LOWEST AND
BEST BID FOR THE METRO CENTER PARK
PROJECT, AND AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT FOR SAID SERVICES.
WHEREAS, formal advertising and competitive bidding procedures have been
conducted pursuant to Section 8.04 of the Dublin Charter for the Metro Center
Park Project; and
WHEREAS, Council has determined that the bid submitted by Janco LLC for
a base bid of $94,490, bid alternate #1 for $28,700 and bid alternate #2 for
$15,800 for a complete contract amount of $138,990 constitutes the lowest
and best bid for the project; and
WHEREAS, this is an approved 2009 Capital Improvements Project.
NOW, THEREFOR, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, _� of the elected members concurring, that:
Section 1 . The bid submitted by Janco LLC in the amount of a base bid of
$94,490, bid alternate #1 for $28,700 and bid alternate #2 for $15,800 for a
complete contract amount of $138,990 is hereby accepted.
Section 2 . The City Manager is hereby authorized to enter into a contract for
said project as specified within the bid proposal and the City's bid documents
on file in the Division of Parks & Open Space.
Section 3 . This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this day of 2009
Mayor — Presiding Officer
Attest:
Clerk of Council
CITY OF DUBLIN_
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017 -1090
Phone: 614 -410 -4400 • Fax: 614- 410 -4490
To: Members of Dublin City Council
From: Terry Foegler, City Manager-T7=/,<
Date: June 25, 2009
Initiated By: Fred Hahn, Director of Parks & Open Space
Re: Resolution 28 -09 - Metro Center Park Project
Memo
Summary
On Friday, June 12, 2009, the bids were open for the Metro Center Park Project. The funds for this
project are included in the CIP budget in the approximate amount of $185,000. The base bid estimate
for this project was $114,750. The following eight (8) bids were received:
This project consists of all materials and labor necessary for the construction of a footbridge and
associated landscaping. It also includes the labor for construction of a shelter house. Bid alternate #1
consists of an eight (8) foot bike path beginning at Frantz Road and ending at the park site. Bid
alternate # 2 is a five (5) foot sidewalk beginning at Blazer Parkway and ending at the park site.
Complete construction details are available for review in the Council Planning room.
The City provided the materials for the shelter house and site furnishings at a cost of approximately
520,000. This amount is in addition to the bid portion of this project.
This 1.9 acre park was donated to the City by Dr. Samuel Smiley in 2002 for the purpose of providing a
park to be enjoyed by the employees of local businesses. More path connections from the Metro Center
are expected in the future.
Recommendation
Staff is recommending adoption of Resolution 28 -09, accepting Janco LLC's base bid of $94,490, bid
alternate 91 for 528,700 and bid alternate 42 for $15,800 for a complete contract amount of S 5138,990.
Janco LLC has completed numerous park projects (under the name of The Nadalin Co.), and staff has
found their work to be most satisfactory.
Base Bid
Bid Alt #1
Bid Alt#2
D & J Lawn Service
$100,912.00
$11,042.00
512,250.00
McDaniel's Construction Corp Inc.
$152,000.00
$24,130.00
$22,695.00
At Grade, Inc.
$169,372.40
522,800.00
$11,875.00
Dumar Huntson
$128,950.00
$21,950.00
$19,900.50
Janco LLC
$ 94,490.00
$28,700.00
$15,800.00
Shaw & Holter, Inc.
$120,622.00
$17,300.00
S27,042.00
Excel Contracting
$236,894.00
$45,225.00
S 4,500.00
Thomas & Marker Construction
S154,200.00
527,600.00
524,700.00
This project consists of all materials and labor necessary for the construction of a footbridge and
associated landscaping. It also includes the labor for construction of a shelter house. Bid alternate #1
consists of an eight (8) foot bike path beginning at Frantz Road and ending at the park site. Bid
alternate # 2 is a five (5) foot sidewalk beginning at Blazer Parkway and ending at the park site.
Complete construction details are available for review in the Council Planning room.
The City provided the materials for the shelter house and site furnishings at a cost of approximately
520,000. This amount is in addition to the bid portion of this project.
This 1.9 acre park was donated to the City by Dr. Samuel Smiley in 2002 for the purpose of providing a
park to be enjoyed by the employees of local businesses. More path connections from the Metro Center
are expected in the future.
Recommendation
Staff is recommending adoption of Resolution 28 -09, accepting Janco LLC's base bid of $94,490, bid
alternate 91 for 528,700 and bid alternate 42 for $15,800 for a complete contract amount of S 5138,990.
Janco LLC has completed numerous park projects (under the name of The Nadalin Co.), and staff has
found their work to be most satisfactory.
RECORD OF RESOLUTIONS
Blank. Inc.. Form No 30065
Resolution No.
28 -09
Passed 20
A RESOLUTION ACCEPTING THE LOWEST AND
BEST BID FOR THE METRO CENTER PARK
PROJECT, AND AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT FOR SAID SERVICES.
WHEREAS, formal advertising and competitive bidding procedures have been
conducted pursuant to Section 8.04 of the Dublin Charter for the Metro Center
Park Project; and
WHEREAS, Council has determined that the bid submitted by Janco LLC for
a base bid of $94,490, bid alternate #1 for $28,700 and bid alternate #2 for
$15,800 for a complete contract amount of $138,990 constitutes the lowest
and best bid for the project; and
WHEREAS, this is an approved 2009 Capital Improvements Project.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, of the elected members concurring, that:
Section 1 . The bid submitted by Janco LLC in the amount of a base bid of
$94,490, bid alternate #1 for $28,700 and bid alternate #2 for $15,800 for a
complete contract amount of $138,990 is hereby accepted.
Section 2 . The City Manager is hereby authorized to enter into a contract for
said project as specified within the bid proposal and the City's bid documents
on file in the Division of Parks & Open Space.
Section 3 . This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this day of , 2009
Mayor — Presiding Officer
Attest:
Clerk of Council
I DIVISION OF
ARKS & OPEN SPACE
CyppppUM 6555SHIER -RINGS ROAD
DUBLIN, OHIO 43016
PH (614) 410 -4700
FAX (614) 761 -6512
SHELTER GENERAL NOTES:
1. THE 7900 SERIES, LITCHFIELD INDUSTIRIES 16' LAMINATED
SQUARE SHELTER IS SPECIFIED FOR METRO CENTER PARK.
LITCHFIELD PRODUCTS ARE DISTRIBUTED BY PLAYWORLD
MIDSTATES, 888- 462 -7661. SHELTER TO BE PURCHASED BY THE
CITY OF DUBLIN AND INSTALLED BY THE CONTRACTOR.
CONTRACTOR RESPONSIBLE FOR TRANPORTING THE SHELTER
FROM THE SERVICE CENTER TO THE SITE.
2. CERTAINTEED CORPORATION, INDEPENDECE SHANGLE 300#
WITH RANDOM TOPS IS THE PRODUCT STANDARD FOR THE
SHELTER SHINGLES. AS EQUALS SUBSTITUTIONS MUST
BEAPPROVED BY THE DIRECTOR OF PARKS AND OPEN SPACE. THE
SHANGLES ARE TO BE INSTALLED OVER 2 LAYERS OF 15# FELT.
3. ALL EXPOSED WOOD, INCLUDING POSTS, FASCIA, DECKING,
AND RAILINGS ARE TO BE PRIMED WITH ONE COAT OF USG
EXTERIOR PRIMER, (100% ACRYLIC PRIMER), OR EQUAL, AND
PAINTED WITH TWO FINISH COATS OFCORONADO PAINT, BOB
TIMBERLAKE DAY COLLECTION, SLAG PILE GRAY EXTERIOR GRADE
ACRYLIC PAINT, OR EQUAL AS APPROVED BY THE DIRECTOR OF
PARKS AND OPEN SPACE.
4. SHELTER PAD IS CONCRETE. SCORING PATTERN TO BE
DETERMINED BY DIRECTOR OF PARKS AND OPEN SPACE.
5. SHELTER IS TO BE INSTALLED PER MANUFACTURER'S
SPECIFICATIONS.
6. CONCRETE PAD TO BE FLUSH WITH THE BIKE PATH AND
FINISHED SURROUNDING GRADE.
GENERAL LAYOUT NOTES
1. Dimensions are to edge of pavement, face of wall, and edge of deck.
2. Coordinate points are taken from topographic survey base prepared by Patridge Surveying for the
City of Dublin.
3. The contractor shall contact the Owner and Engineer to schedule a pre - construction meeting after
staking of work limits and centerline of trail, after staking of bridge foundations, after rough grading to
review sediment and erosion control measures, prior to placing stone base, and prior to placing
concrete or asphalt paving.
4. The contractor shall submit manufacturers data for approval of seed mixes, non -woven filter fabric,
pipe, endwalls, #304 stone, bridge, and deck materials.
5. The layout of the trail and bridge may be adjusted in the field to work around existing trees and the
layout shall be approved by the owner prior to stripping of topsoil.
6. 6" of topsoil maximum shall be stripped under fill areas and asphalt paving and placed on both
sides of the trail for backfilling edge of pavement.
7. Bridge drop off and placement at assembly area shall be coordinated with the City of Dublin
Engineering Department and Public Safety.
8. The #304 stone specifications from the supplier shall be submitted for review and a sample shall be
sent to a testing firm for analysis and submittal for review. If the % of fines (No 4 and smaller) is
greater than 40%, then the stone base shall be mixed 50:50 with #357 stone.
9. No equipment shall be used within the designated FEMA floodplain limits except where approved
by the engineer or City of Dublin.
10. Edge of existing asphalt shall be cleaned and sprayed with tack coat prior to placing new asphalt.
£CO - D£SIGN 457
£NOIN££RING, LTD
7700 Well9 Road
Plain City, Ohio 43064
Phone / FAX (G 1 4) 733 -0049
METRO CENTER
PARK BRIDGE
AND TRAIL
DATE: 1 SCALE:
4/23109 1 1" = 20'
DRAWN BY: 1 SHEET NUMBER
SES I C3
LAYOUT PLAN
Metro Center Park Development Pro'jecjt
411
Alternate #I- Bike Path from Park to Frantz Road
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Base Bid- Sidewalk and Bike Path stubs, bridge, picnic table, and shelter installation
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Alternate #2- Sidewalk from Park to Paul Blazer Parkway
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