50-09 ResolutionRECORD OF RESOLUTIONS
Ina. Form No. 30045
Resolution No. 50'09 Passed
?p
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH DUBLIN CITY SCHOOLS
FOR THE SCHOOL RESOURCE OFFICER PROGRAM
WHEREAS, the City of Dublin and the Dublin City Schools formed a partnership in
1998 to provide the School Resource Officer Program to all middle schools and high
schools within the Dublin School District; and
WHEREAS, the City of Dublin and the Dublin City Schools have agreed to share in the
cost of providing the School Resource Officer Program within the Dublin School District.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, of the elected members concurring:
Section 1. That the City Manager is hereby authorized to enter into aone-year contract
with the Dublin City Schools, commencing immediately and continuing through July 15,
2010 to provide the services of School Resource Officers in accordance with the terms of
the contract, attached hereto as Exhibit "A".
Section 2. That this Resolution shall take effect and be in force from and after the
earliest date permitted by law.
Passed this ~~ day of ~~~~ 2009.
Mayor -Presiding Officer
ATTEST:
Clerk of Council
CITY OF DUSLINA
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017-1090
Phone; 614-410-4400 • Fax: 614-410-4490
Memo
To: Members of Dublin City Council
From: Terry Foegler, City Manager~t'~~~
Date: October 1, 2009
Initiated By: Mike Epperson, Deputy City Manager/Chief of Police
Summary
Re: Resolution 50-09 -Contract with Dublin City Schools for School Resource
Officers
Since the 1998-1999 school year, the City of Dublin and the Dublin School District have
partnered to share a portion of the cost associated with providing School Resource Officers
(SROs) to the schools. The Division of Police provides afull-time SRO to each of the four
middle schools and all three high schools. In addition, the City provides one officer who
instructs the Drug Abuse Resistance Education (DARE) program at the elementary school level.
Under the terms of the current agreement, the City of Dublin is responsible for the full cost of
three officers, with the Schools and the City sharing equally in the cost of the remaining five
officers. A breakdown of the costs is shown on pages two and three of the attached contract.
Annual renewal by the City of Dublin and the Dublin School District is one of the terms of the
agreement. The only change in the 2009-2010 agreement is an increased cost, due to salary
adjustments for the officers.
On Tuesday, August 25`x' the Dublin Board of Education voted unanimously to renew the
contract for the 2009-2010 school year.
Recommendation
Staff recommends approval of Resolution 50-09.
CONTRACT FOR THE PROVISION OF SCHOOL RESOURCE OFFICERS TO THE
DUBLIN CITY SCHOOLS BY THE CITY OF DUBLIN
THIS CONTRACT, entered into as of this 25th day of August 2009, by and between
the Dublin City Schools (hereinafter referred to as the "Dublin Schools") and the City of Dublin
(hereinafter referred to as the "City").
ARTICLE I -SCOPE OF SERVICES
The City agrees to provide services as specified in the School Resource Officer Manual to
include any and all addendums as agreed to by the City and the Dublin Schools.
ARTICLE II -TERM OF CONTRACT
This contract shall become effective immediately and shall be in effect until July 15, 2010. This
Contract may be extended upon mutual written agreement between the City and the Dublin
Schools.
ARTICLE III -DUBLIN SCHOOL RESPONSIBILITIES
The Dublin Schools shall accomplish the following:
1. Give prompt notice to the City whenever the Dublin Schools observes, or otherwise
becomes aware of any fault or deficit in the service or any non-conformance with this
contract.
2. The Dublin Schools shall designate a point of contact to represent the Dublin Schools on
a day-to-day basis and notify the City as to who shall serve at this point of contact. The
point of contact:
a. Shall have the ability to authorize the City to begin and terminate services.
b. Shall coordinate services with the City.
3. Shall monitor the contract to ensure full compliance with this contractual agreement.
4. Dublin Schools will provide for any costs associated with changes in curriculum or
programming initiated by the schools, which require materials to be purchased.
ARTICLE IV -CITY RESPONSIBILITIES
The City shall accomplish the following:
Bxecute the services as defined in Article I and within the designated time frame.
2. Give prompt notice to the Dublin Schools whenever the City observes, or otherwise
becomes aware of any fault or deficit in the service or any non-conformance with this
contract.
3. The City will provide the Dublin Schools, on a mutually agreeable schedule, an
assessment of the program and recommendations of any modifications.
4. The City will provide all labor, tools, vehicles and materials required to perform the
services as identified in this contract, except for those instances described in Article III,
section 4 above.
ARTICLE V - COMPENSATION AND PAYMENT
*Total Invoices for 2009-2010 School Year*
- The City shall invoice the Dublin Schools monthly for 50% of services
rendered during the period of the contract by five (5) School Resource
Officers, with the total invoiced for the 2009-2010 school year not to exceed
$233,602.44 for the Middle School SRO Program and the High School SRO
Program combined.
1. High School:
- Reimbursement for one-half of the total estimated cost of the program. (The
estimate is based on one officer in each high school (3) for ten months.
Officer Salary (x3) $185,594.83
Fringe Benefits (x3) $ 94,728.60*
$280,322.93
*This includes projected overtime costs for the officers.
- The City shall invoice the Dublin Schools monthly for services rendered
during the period of the contract, with the total invoiced for the 2009-2010
school year not to exceed $140,161.47 for the High School SRO Program.
2. Middle School:
- Reimbursement for one-half of the total estimated cost of the program. (Tlre
estimate is based on one officer in two (2) middle schools for ten months.)
Officer Salary (x2) $123,729.55
Fringe Benefits (x2) $ 63,152.40*
$186,881.95
*This includes projected overtime costs for the officers.
2
- The City shall invoice the Dublin Schools monthly for services rendered
during the period of the contract, with the total invoiced for the 2009-2010
school year not to exceed $93,440.97 for the Middle School SRO Program.
ARTICLE VI -TERMINATION
The Dublin Schools may, by written notice to the City, terminate this contract prior to July 15,
2010, if the City fails to perform any of its material obligations hereunder, and does not cure
such failures immediately upon notification from the Dublin Schools specifying in detail such
failures. Provided such termination occurs prior to completion of the Scope of Services herein,
the Dublin Schools agree to pay the City for work actually performed in accordance with the
terms of this Contract through the cancellation date.
ARTICLE VII -
This contract shall be governed by the laws of the State of Ohio.
ARTICLE VIII -INSURANCE
The City shall secure and maintain at its own expense 'insurance for protection from claims under
Worker's Compensation Acts for damages because of bodily injury including personal injury,
sickness or disease or death of any and all City employees.
The City shall secure and maintain, at its own expense, General Liability insurance in an amount
not less than One Million Dollars ($1,000,000) per occurrence.
The City shall secure and maintain, at its own expense, Automobile Insurance, including
coverage for non-owned and hired autos, with a combined single limit of not less than Five
Hundred Thousand Dollars ($500,000) per occurrence.
The above referenced insurance shall be maintained in full force and effect during the life of this
Agreement. Certificates showing that the City is carrying the above referenced insurance in at
least the above specified amounts shall, upon request, be furnished to and approved by the City
prior to the start of work on the project and before the Dublin Schools is obligated to make any
payment to the City for the work performed under the provisions of this contract. The Dublin
Schools shall be immediately notified if any of the foregoing insurance is canceled, not renewed,
reduced, or otherwise materially altered during the term of this contract.
3
ARTICLE LY -NON-WAIVER
Nothing in this contract including without limitation, the insurance provisions herein before
provided, shall in any way serve to supersede, waive, limit and/or otherwise affect any rights,
privileges and/or immunities afforded to either party under applicable law, including but not
limited to, those contained in Chapter 2744 of the Revised Code of the State of Ohio.
IN WITNESS THEREOF, the parties hereto have executed this Agreement in triplicate
originals.
THE CITY OF DUBLIN
By:
Terry Foegler
Date
Title: Board President
August 25, 2009
Date
Step ien Osborne
Treasurer
Dublin City Schools
August 25, 2009
Date
DUBLIN CITY SCHOOLS
{{ ~
By~~~l-~AwC..4v bv~~-~----__.~___
Printed Name: Mrs. Gwen Callender
4
RECORD OF PROCEEDINGS
Re ular /Work Session Meetin
-- ~_LYlitnats~nf g ----------- ~_...~- - Me-~-ng--
I Ield August 25 20 09
It was recommended that the board of education approve the attached purpose statement for the
following student activity.
Class of 2013 Dublin Coffman I-Iigh School
Mr. Valentine moved, Mr. Melody seconded to approve the recommendation.
AYLS: Mrs. May, Mr. Melody, Mrs. Callender, Mr. Valentine
NAYeS: None
Mrs. Callender declared the motion approved.
BUSINESS AI'hAI12S
It was recommended by the superintendent that the board of education approve bus stops for the
2009-2010 school yeat•.
Mr. Valentine moved, Mrs. May seconded to approve the recommendation.
AYES: Mrs. May, Mr. Melody, Mrs. Callender, Mr. Valentine
NAYI;S: None
Mrs. Callender declared the motion approved.
1"1'I~M 09-217 - Anpt•ovin~ Contract for the Provision of School Resource Officers to the
Dubliu City school District by the City of Dublin
It was recommended by the superintendent that the board of education approve the attached
SRO agreement with the City of Dublin for School Resource Officer services for the 2009-2010
school year
irs. May moved, M Melody seconded to approve the recommendation.
YBS: Mrs. May, Mr. Melody, Mrs. Callender, Mr. Valentine
AYLS: None
[rs. Callender declared the motion approved.
HUMAN 12ESOU12CI?S
o Items to Report
l'i/M 09-218 - CONSL<'NT AG1/NDA * Current anticipated staff assignment, subject to change.
"* Contingent upon satisfactory fingerprint check.
*** Gxperiencc will be granted upon documentation and Board approval.
was recommended by the superintendent that the board of education approve the consent agent
td addendum.
r. Melody moved, Mrs. May seconded to approve the recommendation.
YL'S: Mrs. May, Mr. Melody, Mrs. Callender, Mr. Valentine
AYES: None
rs. Callender declared the motion approved.
RECORD OF RESOLUTIONS
Day~a! leq+! ~+'+k. ~~_ Form Na. SOWS
Resol~rdon No. L~$nQrj Pacsed _
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT WITH DUBLIN CITY SCHOOLS
FOR THE SCHOOL RESOURCE OFFICER PROGRAM
WHEREAS, the City of Dublin and the Dublin City Schools formed a
partnership in 1998 to provide the School Resource Officer Program to all
middle schools and high schools within the Dublin School District; and
WHEREAS, the City of Dublin and the Dublin City Schools have agreed to
share in the cost of providing the School Resource Officer Program within
the Dublin School District.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, ~ of the elected members concurring:
Section 1. That the City Manager is hereby authorized to enter into aone-
year contract with the Dublin City Schools, commencing June 17,2005 and
continuing through June 16,2006 to provide the services of School Resource
Officers in accordance with the terms of the contract, attached hereto as
Exhibit "A".
Section 2. That this Resolution shall take effect and be in force from and
after the earliest date permitted by law.
Passed this ~ day of 2005.
Mayor -Presiding Officer
ATTEST:
Jerk Council
Office of the City Manager
5200 Emerald Parkway, Dublin, Ohio 43017-1006
Phone: 614-410-4400, Fax: 614410-4490
CITY OF DUBLIN Memo
TO: Members of the Dublin City Council
FROM: Jane S. Brautigam, CityManager~a ~'. ,,,,,,,~
DATE: June 30, 2005
RE: Resolution 49-OS School Resource Officer Contract with Dublin Schools
INITIATED BY: Mike Epperson, Chief of Police
In 1998 our Division of Police and The Dublin City Schools entered into a cost sharing agreement to
provide the School Resource Officer program in all middle and high schools within The Dublin City
School District.
The cost sharing agreement provides for an equal cost to the School District and The City of Dublin with
each entity paying for fifty percent of the program. This contract simply updates the costs due to
increases in officer salaries.
RECOMMENDATION:
Staff recommends approval of Resolution 49-05.
RECORD OF PROCEEDINGS
_-_Minutcs-nL__.__ _ - ---.-- - _-Dublin City Council ----------m~unE--
July 5, 2005 Page 5
Jim Welsh SSG Vice President of Sales 344 Cramer Creek Ct., stated that they
appreciate the support of the City and are looking forward to providing their services to
the City. They hope to wntinue to be #1 in growth and to represent Dublin wall.
INTRODUCTIONlFIRST READING -ORDINANCES
ACCEPTANCE OF EASEMENT
Ordinance 32-05
Authorizing the City Manager to Accept a Donation of a Combined 0.203 Acre,
More or Less, Fee Simple Interest, a 0.012 Acre, More or Less, Sanitary Sewer
Easement, and a Combined 0.385 Acre, More or Less, Temporary Construction
Easement, from Muirfield Association, Located along the Intersection of Glick
Road and Manley Road (aka Avery Road), City of Dublin, County of Delaware,
State of Ohio. (Glick-Avery-Manley Road Roundabout)
Ms. Salay introduced the ordinance.
Mr. Smith stated that the property owner, Muirfield Association, has agreed to donate
the land at the intersection to the City of Dublin. This is the standard legislation for
acceptance of the land.
There will be a second reading/public hearing at the August 1 Council meeting.
Mr. Smith, Law Director, requested that Land Appropriation Ordinances, 34-05, 37-05
and 38-05 be removed from the agenda. Rights of entry have been signed by those
property owners, so the Dublin Road/Brand Road roundabout project can proceed.
Legislation will not be required.
Ordinance 39-05
Authorizing the Execution of an Economic Development Agreement between the
City of Dublin and Ion Capital, tnc. to Induce the Creation and Expansion of its
Operations and Workforce in the City of Dublin.
Ms. Salay introduced the ordinance.
Mr. McDaniel stated that Ion Capital, Inc. is a wholesale mortgage banking company.
They purchase mortgage loans originated by others to acquire servicing rights on the
loans. They plan to purchase a headquarters at Metro Center before the end of 2005
and grow an initial workforce to approximately 28 employees, with a payroll of
approximately $1.5 million by the end of 2006, anticipating an average annual wage of
over $54,000. By 2010, they anticipate a workforce of 82 employees and a total
payroll of $5 million. The economic development agreement provides afive-year, 20%
Job and payroll growth incentive tied to 82 new jobs by the and of 2010. It also
provides for a possible three-year extension should Ion Capital commit by the end of
2011 to a five-year lease extension through year 2016 or to building its own building in
Dublin for the long-lean. If all the targets tied to Job and payroll growth are met, Ion
Capital could receive a total incentive of $62,640. This is an attraction incentive; the
business is not currently in Dublin.
There will be a second reading/public hearing August 1 Council meeting.
INTRODUCTION/PUBLIC HEARING -RESOLUTIONS
AGREEMENT
Resolution 49-05
Authorizing the Clty Manager to Enter Into a Contract with Dublin CIty Schools
for the School Resource Officer Program.
Mr. Lecklider introduced the resolution.
Chief Epperson stated that the contract has remained essentially the,same since 1998.
The only change is in the amount, which is based upon the officers' salaries,
Mr. Lecklider inquired if the two police officers referred to in the contract cover two
schools.
Chief Epperson responded that a few years ago, Dublin Police Department merged the
School Resource Officers program with the D.A.R.E. officers program. Therefore, a
school resource officer is housed at every middle and high school, and performs the
RECORD OF PROCEEDINGS
--Mirmtc~QC-_____--- _-- ~---Dubtin-Etty Gouneit------ - - -- Meetin~-
July 5, 2005 Page 6
duties of both programs. There are a total of eight full-time police officers at the
schools. Three officers are paid under the D.A.R.E. program and five officers are paid
under the School Resource Officer program. One officer provides the D.A.R.E.
program to the elementary schools.
Mayor Chinnici-Zuercher stated that the contract has already been signed. What is the
reason it now comes to City Council? Also, this is a means by which the City
addresses the drug and alcohol issue within the schools. In the last few months,
several citizens have shared with her their concerns that the drug and alcohol problem
in the schools has increased. One suggestion was that the increase is due to the fact
that high schools no longer drug test students in conjunction with extracurricular
activities. That removed a significant deterrent. Are new strategies being used by the
school and by the school resource officers?
Chief Epperson responded that both national and local surveys indicate that drug use
among this age group has decreased. Testing is a deterrent, at least for those
involved in extracurriculars. However, the Dublin Schools discontinued the testing; it is
not a Police Department issue. The Dublin Police Department provides one of the
most comprehensive programs existing, following the students year-to-year. The
curriculum includes the D.A.R.E program, which is anti-drugs, anti-violence. If also
includes a civics program that focuses on more than being a good citizen. Dublin
developed that curriculum with The Center for Law Enforcement Related Education.
They also provide the traditional law enforcement and crime prevention education for
both the teachers and the students. It is difficult to measure the benefits to the
students, which are carried forward year-to-year. Most of the studies that reported a
positive impact on drug usage indicated those occurred in communities, such as
Dublin, where the education included follow-ups throughout the years.
Mayor Chinnici-Zuercher stated that perhaps some education should be directed
toward the general public, as same believe that drug usage has increased among
Dublin's youth. A preventive program is best. She requested that Chief Epperson
study the issue and determine if the best possible results are being achieved. If not,
perhaps some of those funds should be redirected.
Ms. Brautigam responded to Mayor Chinicf-Zercher's earlier request concerning the
timeframe and process for contract renewaUapproval. The monies had already been
appropriated for the contract, and staff therefore felt comfortable signing the
agreement that needed to be in place before the July 1st start of the school year.
However, the contract requires formal authorization by City Council.
Mr. Lecklider inquired who is the maker of the contract -the City or the Schools?
Chief Epperson responded that the City is the maker of the contract.
Vote on the Resolution: Mr. Lecklider, yes; Ms. Salay, yes; Mr. McCash, yes; Mrs.
Boring, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes.
INTENT TO APPROPRIATE
Resolution 50-05
Intent to Appropriate a 0.035 Acre, More or Less, Bikepath Easement, from
Charles W. Hill and Dorothy L. Hill, Located South of Summit View Road, City of
Dublin, County of Franklin, State of Ohlo. (Summit View Road Bikepath)
Resolution 51-05
Intent to Appropriate a 0.014 Acre, More or Less, Bikepath Easement, from
Jeffrey A. Jarry and Dorothy A. Jarry, Located South of Summit View Road, City
of Dublin, County of Franklin, State of Ohio. (Summit View Road Bikepath)
Mayor Chinnici-Zuercher moved to waive the Rules of Order regarding "reading by title
only", and asked the Clerk to read the names of the property owners into the record.
Proposed 1998 Operating Budget
Follow-up Items From November 12, 1997 Meeting
City Council approved the addition of two (2) Police Officers for the purpose of
implementing a School Resource Officer program. This program will result in a School
Resource Officer being assigned to Dublin Coffman High School and a School Resource
Officer being assigned to Dublin Scioto High School. The Dublin City School District will
reimburse tlme City for the cost of one (1) School Resource Officer based on the fully-
burdened hourly rate as determined by tlme Cost of Services Study.
r..
1'he addition of the two (2) Police Officer positions resulted in the following adjustments:
• Account 2110, Salaries/Wages, was increased by $SS,000. This increase assumed
aim April 1, 1998 start date for the 2 Police Officers.
• Account 2120, Enmployee Benefits, was increased by $25,000 to reflect the increase
in benefits relating to the 2 additional Police Officers.
• Accounts 2140, Uniforms, reflects a $10,000 increase for new utmiform issue for the
2 additional Police Officers.
• Accoutmt 2200, '1'rairiing, reflects a $5,000 increase for academy training for time
additional Police Officers.
Division of Infm•mation'1'echnoloev
There were no modifications to the budget document; however, there was discussion on
whether or not to publish Council Members' );-mail addresses. Tt was determined that the
addresses would not be published because the majority of Cowmci! Memmbers felt they could
communication more effectively by telephone and other methods.
There were no modifications to We budget docwnent; however, there was discussion on the
funding sources that should be used for special events and the level of funding for events.
It was determined that special events would continue to be funded througlm the Hotel/Motel
Tax fund as they have been in past years and the level of funding for 1998 would not be
modified.
Discussion took place in regard to offering benefits to other than full-time employees. It was
deternmined that Council will have further discussion of this matter at the time the
compensation plan is brought to Council as legislation in 1998.
Other Modifications
Page 132 -the request for Account 23G3, Claims, has been adjusted from $45,000 to $25,000.
~r:wrau~xrv~~ i ~ ~-~-rvtc.wt~u