25-09 ResolutionRECORD OF RESOLUTIONS
Blank, Inc., Form No. 30D45
Resolution No
25-09
Pnssecl ~0
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE POST ROAD/COMMERCE PARKWAY
INTERSECTION IMPROVEMENT PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the
Dublin Code, for the Post Road/Commerce Parkway Intersection Improvements
project; and
WHEREAS, Council has determined that the bid submitted by The Shelly Company
constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities.
NOW, THERE RE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, ~ of the elected members concurring:
Section 1. That the bid submitted by The Shelly Company in the total amount of
5499,169.00 is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into contracts with
The Shelly Company for performance and completion of the Post Road/Commerce
Parkway Intersection Improvements project pursuant to the Advertisement, Proposal
and Contract Documents for said project on file in the office of the City Engineer.
Section 3. That this Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed this 1~ day of , 2009
Mayor -Presiding Officer
Attest:
_ ~- ~~O
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
crrt~ oe oUeii~
To: Members of Dublin City Council
From: Terry Foegier, City Manager'~F~
hlitiated By: Paul A. Hammersmith, P.E., Directdr ofEngineering/City Engineer
Kenneth B. Richardson, P.E., Engineering Manager -Design
Date: May 28, 2009
Memo
Re: Resolution No. 25-09 -Bid Acceptance for Post Road/Commerce Parkway
Intersection Project
Summary
On May 21, 2009 six (6) bids were received, publicly opened and read for the Post Road/
Commerce Parkway Intersection Improvements project. Staff has reviewed all bids. The
Engineer's estimate was 5650,000. Funding for this project is provided through the McKitrick
TIF District (Cardinal Health), and was identified in the 2009-2013 CIP. The Shelly Company
submitted the lowest and best bid of $499,169.00. A summary of the bids is listed below:
Bidder Bid as Read
The Shelly Company 5499,169.00
Strawser Paving Co., Inc. $517,680.65
Decker Construction Company 5523,755.90
Columbus Asphalt Paving, Ina. $542,177.75
Complete General Construction Company 5566,330.13
Shelly and Sands, Inc. 5610,234.10
Bid as Read Corrected
Over (+) or Under (-) Bid
Engineer's Estimate
-23.2%
-20.4%
-19.4%
-16.6%
-12.9%
-6.1
The Post Road/Commerce Parkway Intersection Improvements project will transition Post Road
to Commerce Parkway with a curved section of roadway. Once the project is complete, traffic
must turn off of Post Road/Commerce Parkway to access the Dublin Community Recreation
Center.
Construction is scheduled to begin after the Dublin Irish Festival. Completion date is scheduled
for September 30, 2009. The Post Road entrance to the Dublin Community Recreation Center
will be closed to traffic during construction.
A copy of the Post Road/Commerce Parkway Intersection Improvements construction drawings
has been placed in the Council conference room for your reference and review.
Staff has thoroughly reviewed The Shelly Company's bid. Previous experience with The Shelly
Company has been favorable, including the 2007 Eiterman Road Extension Project.
Memo re. Resolution 25-09 -Bid for Post Road/Commerce Parkway Intersection Project
May 28, 2009
Page 2
Recommendation
Staff recommends approval of Resolution 25-09, accepting the bid of The Shelly Company in the
amount of 5499,169.00 as the lowest and best bid, and authorizing the City Manager to enter into
a contract with The Shelly Company for this project.