18-09 ResolutionRECORD OF RESOLUTIONS
Dayton Legal Blank. Inc.. Form No. 30045
Resolution No
18-09
Passed
A RESOLUTION ACCEPTING THE LOWEST AND BEST
BID FOR THE 2009 STREET MAINTENANCE PROGRAM
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of the
Dublin Code, for the 2009 Street Maintenance Program; and
WHEREAS, Council has determined that the bid submitted by Strawser Paving
Company, Inc. constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, ~ of the elected members concurring:
Section 1. That the bid submitted by Strawser Paving Company, Inc. in the amount of
$2,710,073.69 is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into a contract with
Strawser Paving Company, Inc. for performance and completion of the 2009 Street
Maintenance Program pursuant to the Advertisement, Proposal and Contract
Documents for said project on file in the office of the City Engineer.
Section 3. That this Resolution shall take effect and be in force on the earliest date
permitted by law.
Passed this ~7~t day of , 2009
Mayor -Presiding Officer
Attest:
Clerk of Council
20
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CI'rl' OF DUBLIN
To: Members of Dublin City Council
From: Terry Foegler, City Manager
Initiated By: Paul A. Hammersmith, P.E., Director ofEngineering/City Engineer
Kenneth B. Richardson, P.E., Engineering Manager -Design
Date: Apri130, 2009
Re: Resolution No. 18-09 - 2009 Street Maintenance Program
Summary
Memo
On April 21, 2009 six (6) bids were received, publicly opened and read for the 2009 Street
Maintenance Program. Staff has reviewed all bids. The Engineer's estimate was $2,950,000.
The Strawser Paving Company, Inc. submitted the lowest and best bid of $2,806,519.49.
Unfortunately, the Engineer's estimate was based on the 2008-2012 CIP, not the adopted 2009
CII' budget amount.
Previously, the 2008-2012 Capital Improvement Program (CIP) depicted programmed funds
totaling $2,959,000 for annual street maintenance, roadside improvements and bikepath
maintenance in 2009. In the adopted 2009-2013 CIP, the funding allocations were reduced in
2009 and 2010 to provide funding for the proposed Avery-Muirfield Drive barrier improvements
project, currently estimated at $700,000. As a result of the 2009 reduction, the actual budgeted
funds for the 2009 Street Maintenance Program total $2,734,000, less than the Engineer's
estimate for this work. The maintenance improvements, which were bid mistakenly, included
the larger resurfacing program contemplated in the 2008-2012 CIP. In order to bring the best
and lowest bid within the parameters of the budgeted funds available, two streets included in the
resurfacing for the 2009 Street Maintenance Program will be non-performed this year, and will
be included in the program next year. These streets are: Newbridge Drive and Achill Drive.
Staff anticipates these streets are in sufficient condition to be delayed. Total unit price bid
amounts for these streets total $96,445.80. This amount reduces the Strawser Paving Company,
Inc. bid from 52,806,519.49 to $2,710,073.69.
A summary of the bids is listed below:
Bidder Bid as Read Bid as Read Corrected Bid
Over (+) or Under (-) Engineer's
Estimate
Strawser Paving Co., Inc. $2,806,519.49 _4.8%
Kokosing Construction Co., Inc. $2,811,066.01 -4.7%
The Shelly Co. $2,830,335.00 -4.0%
Columbus Asphalt Paving, Inc. $2,937,976.93 -0.4% $2,937,995.50
Decker Construction Co. $2,956,400.98 +0.2% $2,956,401.01
Shelly and Sands, Inc. $3,021,960.08 +2.4%
Memo re. Resolution 18-09 -Bid - 2009 Street Maintenance Program
April 30, 2009
Page 2
Cate~ory
2009 Budget
Bid Amount
Annual Street Maintenance
Aimual Roadside Improvement
Annual Bikeway Maintenance
Annual Bikeway Connections
Total
$2,609,000.00
$85,000.00
$40,000.00
$0.00
$2,734,000.00
$2,434,093.69
$170,000.00
$28,880.00
$77,100.00
$2,710,073.69
The program this year includes resurfacing on several streets. Attached is a City map showing
the streets to be improved in red. The streets to be improved are:
Avery-Muirfield Drive (Valley Sh~eam Drive to Brigids Close Drive)
Glick Road (Avery Road to Dublin Road)
Concord Road (North of Glick Road to Corporation Limit)
St. Boswell Court
Dublin Center Drive (Village Pkwy. to S.R. 161)
Banker Drive (Sawmill Road to Dublin Center Drive)
Tuner Road (Village Pkwy, to Riverside Drive)
Waterford Drive, Stonefence Court
Reserve Drive, Kittiwake Court, Chaffinch Court, Stonechat Loop
Springburn Drive, Macewen Court, Saltcoats Court, MacIntyre Drive
Orchard Crest Court, River Knolls Place
Phoenix Park Drive, Oisin Court, Newgrange Drive
Edinburgh Road, Perth Drive, Caldy Court
Karrer Place
The Bomanite stamped concrete at the intersection of Rings Road and Frantz Road will be
removed and replaced with brick pavers over a concrete base, similar to the Rings Road/Paul G.
Blazer Pkwy intersection repair performed last year.
Pedestrian ramps will be constructed at the intersection of Spring Hill and South High Street to
provide a pedestrian crossing on South High Street. This crossing will include striping,
Americans with Disabilities Act (ADA) compliant curb ramps, and necessary grade adjustments.
A bikepath/pedestrian crosswalk connection will be constructed at the intersection of Hyland-
Croy Road and Tullymore Drive across Hyland-Croy Road. Pedestrian bicyclist motion-
activated crosswalk warning devices will be installed on Hyland-Croy Road at the crosswalk to
enhance drivers' awareness of the crosswalk. The warning devices will be purchased and
installed by the City acid are not part of the street maintenance program bid.
An additional bikepath will be constructed this year from the Dublin Service Center to east of the
Dublin fleet maintenance/sign shop service center along the south side of Shier-Rings Road.
A copy of the 2009 Street Maintenance Program construction drawings has been placed in the
Council Conference Room for your review.
Memo re. Resolution 18-09 -Bid - 2009 Street Maintenance Program
Apri130, 2009
Page 3
Staff has thoroughly reviewed the Strawser Paving Company, Inc. bid. Previous experience with
Strawser Paving Company, Inc. has been favorable, including these recent projects: 2006, 2007,
and 2008 Street Maintenance Programs.
Recommendation
Staff recommends approval of Resolution 18-09, accepting the lowest and best bid of Strawser
Paving Company, Inc.
CITY OF DUBLIN
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LOCATIONS FOR IMPROVEMENTS
Glick Rd., Concord Rd., St. Boswels Ct. 8
Leith Dr. 9
Reserve Dr., Kittiwake Ct., Choffinch Ct. 1Q
Stonechat Lp. 11
Springburn Dr., Macewen Ct., Saltcoots Ct., 12
Macintyre Dr. 13
Orchard Crest Ct., River Knolls PI. 14
Tuner Rd. 15
Dublin Center Dr., Banker Dr.
Spring Hill ®S High, Pedestrian Ramps
Waterford Dr., Stonefence Ct., Karrer PI.
Rings Road ®Frantz Rd. (Brick Povers)
Edinburg Rd., Perth Dr., Caldy Ct.
Phoenix Park Dr., Oisin Ct., Newgronge Dr
Shier-Rings Rd. - Bike Path
Woerner Temple Rd. -Bike Path
2009 STREET YAWTENANCE PROGRAI[