17-09 ResolutionRECORD OF RESOLUTIONS
Dayton Legal Blank. Inc., Form No 30045
17-09
Resnl~~tion No. Parsed , ~0
A RESOLUTION ACCEPTING THE
LOWEST AND BEST BID FOR THE 2009
SIDEWALK MAINTENANCE PROGRAM
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of the
Dublin Code, for the 2009 Sidewalk Maintenance Program; and
WHEREAS, Council has determined that bid submitted by G & G Cement
Contractors, LLC constitutes the lowest and best bid; and
WHEREAS, Council has determined that there may be a legitimate need to declare
the relocation of the utilities in connection with the above-referenced project as a
"single source" procurement, for reason that the company owning the utilities in
question has the exclusive rights to relocate such utilities.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, ~ of the elected members concumng:
Section 1. That the bid submitted by G & G Cement Contractors, LLC in the total
amount of $87,872.60 is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into contracts with G
& G Cement Contractors, LLC for performance and completion of the 2009 Sidewalk
Maintenance Program pursuant to the Advertisement, Proposal and Contract
Documents for said project on file in the office of the City Engineer.
Section 3. That public and quasi-public utilities requiring relocation, as a result of the
above referenced project, are hereby declared single source.
Section 4. That this Resolution shall take effect and be in force on the earliest date
permitted by law.
Passed this day of J , 2009
Mayor -Presiding Officer
Attest:
Clerk of Council
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017
Phone: 614-410-4400 • Fax: 614-410-4490
CITY 4F DtiELIV
To: Members of Dublin City Council
From: Terry Foegler, City Manager ~`
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Date: April 16, 2009
Memo
Re: Resolution 17-09 - 2009 Sidewalk Maintenance Program -Bid Acceptance
Summary
On March 10, 2009, six (6) bids were received, publicly opened and read for the 2009 Sidewalk
Maintenance Program. Staff has reviewed all bids. The Engineer's estimate was $125,000. The
G & G Cement Contractors, LLC submitted the lowest and best bid of $87,872.60. A summary
of the bids is listed below.
Bidder Bid as Read Bid as Read Corrected Bid
Over (+) or Under (-)
Engineer's Estimate
G & G Cement Contractors, LLC $87,872.60 -29.7%
RHM Concrete & Foundations, Inc. $118,624.20 -S.1
Newcomer Concrete Services, Inc. $120,184.40 -3.9%
Columbus Asphalt Paving, Inc. $136,493.00 +9.2
Shelly & Sands, Inc. $144,220.00 +15.4
Decker Construction Company $154,385.55 +23.5
The 2009 Sidewalk Maintenance Program includes repair of sidewalks along Frantz Road,
Earlington Parkway and the subdivisions of The Reserve; Kerry Glen; and The Woods of Indian
Run.
The majority of the sidewalk repair locations are caused by tree roots heaving the sidewalks. As
apart of the repair process, these roots will be pruned and removed. A few trees that have larger
roots removed in the sidewalk repair process will also have their canopies thinned and trimmed
by Parks and Open Space staff. Engineering works closely with Parks and Open Space
throughout the sidewalk repair process to ensure impact to trees will be minimized where
feasible.
For Council reference and review, the contract documents have been placed in the Council
Conference room.
Staff has thoroughly reviewed the G & G Cement Contractors, LLC bid. Previous experience
with G & G Cement Contractors, LLC has been favorable. Feedback from references were also
favorable.
Memorandum re. Res. 17-09 -Sidewalk Maintenance Program
April 16, 2009
Page 2
Recommendation
Staff recommends approval of Resolution 17-09 accepting the bid of G & G Cement Contractors,
LLC in the amount of $87,872.60 and authorizing the City Manager to enter into a contract with
G & G Cement Contractors, LLC for this project.