05-09 ResolutionRECORD OF RESOLUTIONS
Daylon Legal Blank. Inc.. Form No. 300x5
Resolution No. 05-09
Passed . 20
A RESOLUTION AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO APPLY FOR AND ACCEPT A GRANT
FROM THE OHIO DEPARTMENT OF DEVELOPMENT
FOR A DIESEL EMISSIONS REDUCTION GRANT (DERG).
WHEREAS, the State of Ohio, through the Department of Development, has made funds
available for a Diesel Emissions Reduction Grant; and
WHEREAS, the intention of this grant is consistent with Council's goal to "set the
standard as a leading green community" by "greening the City's fleet and facilities
through the examination and implementation of technologies and alternative fuel options
that will reduce the City's fleet and facilities baseline carbon emissions;" and
WHEREAS, Council has determined it is advantageous for City of Dublin to apply for
the Diesel Emissions Reduction Grant Program administered by the Ohio Department of
Development; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, ~_of the elected members concurring that:
Section 1. The City Manager or his designee is hereby authorized to apply for and
accept a grant from the Ohio Department of Development Diesel Emissions Reduction
Grant Program and to provide all information and documentation required to become
eligible for possible funding assistance.
Section 2. The City of Dublin agrees to obligate the amount of funds required to fulfill
the terms and conditions of the grant in adherence with the Diesel Emissions Reduction
Grant Program policy requirements.
Section 3. This Resolution is effective upon passage, in accordance with Section 4.04(x)
of the Revised Charter.
Passed this 1~ day ofL<~~/' , 2009
1
Mayor -Presiding
ATTEST:
Clerk of Council
CITY OF DUBLIN_
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017-1090
Phone: 614-410-4400 • Pax: 614-410-4490
TO: Members of Dublin City Council
FROM: Marsha I. Grigsby, Interim City Manager~~.F~, ~~
DATE: February 12, 2009
Memo
INITIATED BY: Ron Burns, Director of Sheets & Utilities
Summary
RE: Resolution OS-09 -Authorization for Diesel Emissions Reduction Grant Application
Staff has received notification that Federal CMAQ (congestion, mitigation, and air quality) funds are
being issued by the Ohio Department of Development through a competitive grant application process.
The Diesel Emissions Reduction Grant (DERG) will provide up to 80% reimbursement of the cost to
replace older model diesel equipment/fleet with new, cleaner burning diesel models and/or retrofit
existing diesel engines with equipment that reduces emissions. Staff plans to submit an application for
this grant.
With this grant application, staff is recommending the accelerated replacement of some vehicles
scheduled for replacement in future years. Thirteen trucks and one street sweeper would be
replaced; in addition, one vehicle would be retrofitted with equipment to reduce emissions. One
truck is scheduled for replacement in 2009, five are scheduled for replacement in 2010, five are
scheduled for replacement in 2011 and two bucks plus the street sweeper are scheduled for replacement
in 2012.
Not only would the City's fleet emissions be reduced, money would also be saved. Approximately
5395,000 could be saved in the 2009 and 2010 CIP budget and ail additional 5651,770 during the
remainder of the current CIP budget. The grant guidelines require a 20 percent match by the entity;
however, to gain additional points, staff is recommending a 21 percent match. Current funding levels in
the 2009 and 2010 CIP will provide adequate funding to pay for the City's share of the cost. It is
anticipated the DERG monies will be awarded in May 2009 and must be spent within two years of
award. Consequently, if Dublin is awarded its entire request, adjustments in the five year CIP
budget would be necessary to accelerate the 2012 replacements. However, savings as a result of the
award will more than compensate for this adjustment.
To be more competitive, staff is partnering with the City of Westerville in this grant application. By
doing so, the cumulative points will be significantly higher.
The filing deadline for the DERG program is March 2, 2009. If a DERG award is received, the City will
not only save taxpayer dollars, but will also be able to meet one of Council's goals of reducing City fleet
baseline carbon emissions. Attached is a spreadsheet demonstrating the potential savings to the City.
Recommendation
Staff recommends approval of Resolution OS-09 authorizing the City of Dublin to participate in the
Diesel Emissions Reduction Grant process.
Diesel Emission Reduction Grant Savings
Tag Serial Number Item Description Acquisition Replacement Estimated Grant City Cumulative
Date Eval Date Cost Amt Share (21%) Savings Savings
2921 1HTSDAAR2XH647675
2922 1HTSDAAR4XH647676
2223 1HTSDAAR9YH276614
2224 1HTSDAAROYH276615
2264 49HAAD6482DK14164
4339 1FDWX36P33ED42394
4325 1FDXF47P13EC90582
2901 1HTSCAAMOXH656303
5801 1 GDHC34F5 W F065020
2942 1GBKC34F1YF417446
2944 1GCHK33F4YF448779
4313 1FDXF46P43EC90576
4332 1FDWF36P637D35281
3555 1 HTMMAAN26H260158
TRUCK INTERNATIONAL CLASS 6 1 1/2 TON
TRUCK 2 1/2 T TRUCK CHASSIS & CAB
TRUCK 2 1/2 T TRUCK CHASSIS & CAB
TRUCK INTERNATIOINAL CLS 8 CAB CHASS!
TRUCK INTERNATIONAL MODEL 4900 CLS 8
STREET SWEEPER SCHWARZE MODEL A70
2003 1 TON DUMP
2003 1 TON DUMP
1999 INTERNATIONAL CLASS 6 1 1/2 TON
1998 BOX VAN
1999 1 TON CAB/CHASSIS FLAT BED
2000 1 TON PICKUP
2003 1 TON DUMP
2003 1 TON DUMP
Retrofit - 2005 BUCKET TRUCK
1/1/1999 2009
1/2/1999 2010
1/2/1999 2010
2/15/2000 2012
2/15/2000 2012
6/18/2002 2012
8/4/2003 2011
9/4/2003 2011
1/2/1999 2011
1/1/1999 2010
9/20/1999 2010
1/1/2000 2010
6/2/2003 2011
6/2/2003 2011
160,000 126,400 33,600 126,400 221,200
160,000 126,400 33,600 126,400 347,600
165,000 130,350 34,650 130,350 477,950
165,000 130,350 34,650 130,350 608,300
173,000 136,670 36,330 136,670 744,970
45,000 35,550 9,450 35,550 780,520
45,000 35,550 9,450 35,550 816,070
120,000 94,800 25,200 94,800 910,870
30,000 23,700 6,300 23,700 934,570
30,000 23,700 6,300 23,700 958,270
30,000 23,700 6,300 23,700 981,970
45,000 35,550 9,450 35,550 1,017,520
45,000 35,550 9,450 35,550 1,053,070
30,000 23,700 6,300 (6,300) 1,046,770
1,363,000 1,076,770 286,230 1,046,770
09-10 CIP savings $395,000
Future CIP savings 651,770
Total Savings $1,046,770
09-10 CIP budget $1,436,000
09-10 CIP savings (395,000)
Add'I 09-10 costs 181,230
Revised 09.10 CIP $1,222,230
09-10 CIP savings 213,770