80-08 OrdinanceRECORD OF ORDINANCES
so-os
Ordinafrce No. Passed , 20
AN ORDINANCE ADOPTING THE ANNUAL OPERATING BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2009,
AND DECLARING AN EMERGENCY
WHEREAS, Section 8.02(a) of the Dublin Revised Charter requires the City Manager to
prepare and submit the annual budget to City Council; and
WHEREAS, City Council has reviewed the proposed operating budget for 2009; and
WHEREAS, the Administration has incorporated into the attached 2009 Operating
Budget modifications requested by City Council as a result of the budget review
workshops.
NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Dublin, State
of Ohio, ~ of the elected members concurring that:
Section 1. The 2009 Annual Operating Budget attached as an Exhibit be, and hereby is,
approved.
Section 2. This ordinance is declared to be an emergency necessary to protect the
health, safety and welfare of the residents of the City, and for the further reason that the
annual operating budget must be in effect by January 1, 2009. This Ordinance shall
therefore be effective on January 1, 2009.
Passed this _ day of ~-Q Y~_~ ~.1~ , 2008.
Mayor -Presiding Officer
ATTEST:
Clerk of Council
CITY OF DUBLINd
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490
To: Members of Dublin City Council
From: Marsha Grigsby, Interim City Manager/~/~fi
Date: December 4, 2008
Memo
Re: Ordinance No. 80-08, An Ordinance Adopting the 2009 Operating Budget
Summary
During the budget workshops, several City Council members expressed concerns that the 2009
Operating Budget reflects growth in general operating expenditures when there is considerable
uncerCainty in the economy. As discussed at the budget workshop meetings, the 2009 Operating
Budget including the occurrence of an additional, or 27~~' pay period, reflects a 4.15% rate of
general operating expenditure growth over the 2008 Operating Budget. Without the added pay
period, the rate of growth would have been 2.29%. The intent of this memo is to highlight
financial policies and practices followed to maintain our strong financial position.
The general operating expenditures have continued to grow over the years as a result of the
City's continued growth. The rate of growth for 2009 is actually the slowest rate of growth the
City has experienced. In 1992 and 2005, the rates of growth were 4.3%. City staff recognizes
the importance of being fiscally conservative during these economic times and understands and
appreciates the concerns expressed by City Council members. The City's past practices of strong
community planning and conservative financial management has served the community well.
As you are aware, the Comnnmity Plan includes a Fiscal Analysis chapter that evaluates the
City's ability to maintain the current levels of service through 2030. Based on the current and
projected future land uses, one of the most significant fiscal study conclusions is the fact that,
unlike the fiscal findings from most communities, the City's projected future growth will
generate net surplus Co the operating budget. We will need to continually monitor the Levels of
service and the type of growth that occurs (i.e. residential vs. non-residential) on an anmtal basis
Co ensure net surpluses continue.
From a financial management standpoint, the City has maintained a conservative philosophy.
The following financial management policies have been key in maintaining the City's strong
financial position:
• The City has a longstanding practice of maintaining a signifcant General Fund balance.
The City's practice, on which the 2009 Operating Budget is based, is to maintain a year-
end General Fund balance that is equal to at least 50% of the actual General Fund
expenditures excluding transfers for capital projects. The slide from the 2009 overview
reflecting results from 1999 is attached.
Memo to Council re Ordinance 80-08 -Adopting 2009 Operating Budget
December 4, 2008
Page 2
As discussed during the budget overview, the current year and the budget year normally
reflecC a balance that is less than the 50% target as a result of our conservative projections
for both revenues and expenditures. Based on updated projections tluough November,
the 2008 revised projected General Fund balance of $29,616,800 would be 55.4% of the
revised estimated General Fund expenditures of $53,439,000. A copy of the slide from
the 2008 Proposed Operating Budget overview is attached Co compare the then 2008
General Fund projections with the above to compare November 30 projections for 2008.
• The budget for general operations is based on projected resources available. The most
significant component of the resources available is the projected revenue. Because of
limited control over revenues, the revenue projections are very conservative. The
projected revenues for the budget years have been less than the previous years' actual
revenue. For example, the estimated operating revenues for 2008 are approximately
$69.1 million and the projected operating revenues for 2009 are $67.7 million This has
been the practice for marry years.
• As a result of our conservative estimates, General Fund "surpluses" have been available.
The City's established practice has been to utilize Che "surplus" for capital projects.
Projects have been accelerated or we have used the excess funds to reduce the amount of
debt needed to fimd the projects. Issuing less debt maintains more flexibility for the
future. This also helps to control the rate of growth in operations. Many entities utilize
excess revenues to expand programs or operations, which results in "cuts" or reductions
when revenues slow. A copy of the slide from the 2009 overview reflecting capital
transfers is attached for reference.
A significant portion of the capital transfers have been utilized to continue aggressively
funding transportation improvement projects. The majority of these projects provide a
direct benefit to the traveling public, but more significantly provide or improve access to
non-residential development that results is continued growth in our income tax revenue.
• Additionally, a significant number of the transportation projects benefit property that has
been identified in tax increment financing (TIF) districts. The TIF districts will generate
service payments to fund needed infrastructure improvements or to reimburse the General
Fund and Capital Improvements Tax Fund for advances made by these funds to initially
fimd the projects. The repayment of the advances will result in a future revenue source.
The budget requests are also reviewed administratively prior to submitting the proposed budget
to City Council. As part of that review, adjustments and con-ections are made. The proposed
2009 Operating Budget submitted to City Council had been adjusted by a net total of ($706,595).
Adjustments included both additions and reductions. The additions totaled $444,140, of which
over 40% related to capital improvements at the Dublin Community Recreation Center, and the
reductions totaled ($1,150,735).
The national and local economy will continue to be a concern over the coming months. Staff
recognizes the need to closely monitor revenues and conhrol our operational expenditures. From
Memo to Council re Ordinance 80-08 -Adopting 2009 Operating Budget
December 4, 2008
Page 3
a fiscal officer perspective, I worry about the City's financial position every time we prepare the
capital and operating budgets. Every capital and operating budget has ashort-teen and a long-
term impact, and the goal is to provide the best conununity that we can while remaining fiscally
sound.
A separate memo has been prepared to highlight the modifications made to the proposed 2009
Operating Budget as directed by City Council.
Recommendation
Staff recommends adoption of Ordinance 80-08 as an emergency on December 8 so that it can be
in effect on January I, 2009.
2009 Proposed Operating Budget
General Fund Balance Compared to General Fund
Expenditures
} Year-e n d
Balance Expenditures Percent
1999 14,896,790 ~ 23,578,690 - 63. 18%
2000 ~ 15, 538, 086 ~ 27, 457, 678 56. 59%
2001 _
~.. 18, 360, 595 .~. 30, 982,109 59. 26%
2002 ___. 20, 507, 274 ~ 36,179, 070 56. 68%
2003 ~ 22, 904, 804 38, 556, 014 59. 41
2004 ~.. 26, 269, 288 ___ 41, 618, 645 63. 12%
2005 27,189, 428 43, 473, 342 62. 54%
2006 ~ 26, 735, 637 44, 855, 718 59. 60%
2007 ~ 28, 077, 833 50, 773, 511 55. 30%
2008 (e st) 27, 395, 299 55, 610, 498 49. 26%
2009 (e st) ~ 25, 763, 041 ~ 60, 998, 593 42. 24%
2008 Proposed Operating Budget
General Fund Balance Compared to
General Fund Expenditures
Year-end
Balance Expendit~
Percent
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
~~ 11, 492, 401 ---~ 23, 003, 417
14, 896, 790 23, 578, 690
15, 538, 086 27, 457, 678
18, 360, 595 30, 982,109
~ 20,507,274 36,179,070
~~ 22, 904, 804 ~
~ 38, 556, 014
-
~ 26, 269, 288
41, 618, 645
~~~ 27,189, 428 43, 473, 342
~~
~
26, 735, 637 1
44, 855, 7 8
,
~ 26, 640,194 50, 878, 064
~~ 20, 477, 834 59, 301, 669
49.96%
63.18%
56.59%
59.26%
56.68%
59.41
63.12%
62.54%
59.60%
52.36%
34.53%
2009 Proposed Operating Budget
Transfers/Advances
• Operating fund transfers
• Capital transfers:
2003- 5,000,000
2004- 3,000,000
2005- 6,187,500
2006- -0-
2007- 11,000,000
2008- 5,000,000
2009- -0-
• Rating agencies look favorably on the City's
capital transfers
CITY Ot DUBLIN..
Office of the City Manager
5200 Emerald Parkway • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490
TO: Members of Dublin City Council
FROM: Marsha Grigsby, Interim City Manager ~~
DATE: December 4, 2008
INITIATED Bryan Thurman, Deputy Director of Finance
gy Michele M. Hoyle, Budget Manager
RE: Ordinance No. 80-08, Adoption of the 2009 Operating Budget
Summary
Memo
Ordinance No. 80-08 provides for the adoption of the 2009 Operating Budget. As a result of the
budget review workshops, the modifications requested by City Council have been incorporated
in the budget document as well as the companion Annual Appropriations Ordinance, Ordinance
No. 95-08.
Following are modifications and additional information resulting from the budget workshops:
General Fund
City Council/Boards and Commissions (pages 45-48)
Funding in the City Council Communications account (101-1510-710-2320) was reduced by
$4,700 to reflect the elimination of fax lines for each City Council member. In addition, the
Advertising account was reduced by $50,000, reflecting the savings that will result from the
change in City Council's advertising policy. In 2009, City Council will use the City's website to
publish the City Council agenda as well as public meeting notices.
Building Standards (paces 107-110)
The funding for Salaries (101-1340-720-2110) and for Employee Benefits (101-1340-720-2120)
has been reduced to defer the hiring of the Plans Examiner Manager until May I, 2009. This
delay provides an opportunity to evaluate the division's workload prior to hiring the new
position. If the workload does not warrant staffing the position, the position will remain vacant.
Street Maintenance and Repair Fund
Streets and Utilities (pies 143-146)
The funding for Street Salt (210-1320-770-2422) has been reduced by $32,360. The Division
determined that a smaller quantity of the "enhanced" salt, which is more costly, is needed,
reducing the budget accordingly. This is consistent with the City's past practices.
Memo to Council re Adoption of 2009 Operating Budget
December 4, 2008
Page 2
Recreation Fund
Recreation Services (pales 161-164) and Community Recreation Center (pages 165-1681
The funding for the Fall Harvest Jamboree has been shifted from the Community Recreation
Center Budget to the Recreation Services Budget. This change adds $12,000 in Professional
Services (213-1630-740-2349) and $3,000 in Advertising (213-1630-740-2370) in Recreation
Services, and makes the corresponding reductions in the Community Recreation Center Budget.
Recreation Facilities (pages 169-172)
As discussed at the first Budget Workshop, the funding for replacement of the flooring in the
locker rooms at the Recreation Center was moved forward from the 2008 Operating Budget into
the 2009 Operating Budget, resulting in a change of $125,000.
Hotel-Motel Tax Fund
Community Relations (pages 185-188)
With the exception of the Dublin Irish Festival (DIF), all special events funding was reduced to
the 2008 level, a funding reduction totaling $35,350. In addition, funding for the DIF economic
impact study ($15,000) was removed.
Capital Improvements Tax Fund (paces 209-212)
As discussed at the Budget Workshop, funding for a portion of the Radio System upgrade ($2.5
million) was moved forward into the 2008 Operating Budget. This change allows the City to
take advantage of a price discount of $100,000 by executing the purchase contract prior to
December 31, 2008.
Requested Follow-uu Information
The items requested at the November 5 Budget Workshop were provided at the November 19
Budget Workshop. A copy of that memo is attached. The remaining follow-up items also are
attached:
Information requested regarding the Mayor's Court use of the magistrate.
Attached is a memo with attachments from Michelle Crandall and Lisa Wilson
regarding the cost and use of magistrates in 2007 and 2008 (Attachment A).
2. City Council travel and training information
Attachment B provides a summary of travel and training expenses for City Council
members for 2007 and 2008.
3. Information regarding the Fall Harvest Jamboree
Attachment C includes copies of surveys of attendees and population count; these
items were requested at the November 5 Budget Workshop and were not included
with those follow-up materials.
Memo to Council re Adoption of 2009 Operating Budget
December 4, 2008
Page 3
At the December 8°i Council meeting, an update on legislation potentially affecting Mayor's
Courts will be provided.
Recommendation
Staff recommends passage of Ordinance 80-OS adopting the 2009 Operating Budget as an
emergency so that it becomes effective January 1, 2009, as required by the Revised Charter.
ATTACHMENT A
CITY OP DUBLIN..
Office of the City Manager
5200 I3merald Parkway • Dublin, OH 43017-1090
Phone: 614-410-4400 • Pax: 614-410-4490
To: Dublin Ciry Council Members
Rrom: Marsha Grigsby, Interim City Manager ~~~
llate: December 4, 2008
Initiated 13,y: Michelle L. Crandall, Director of Administrative Services
Lisa Wilson, Court Administrator
Re: Budget InformaYimral Request -Court Magistrate Usage
Memo
Snnnnary
During Council's budget workshops, a request was made for information regarding the cost and use of
the magistrates for Mayor's Court. The following is a recap of 2007 and 2008 costs and usage.
ht the City's contract with magistrates, separate amounts are designated for prison hearings and court
sessions. The conll'aeted amount for prisoner hearings is $150. This is payable only if there is a prisoner
broughC out for the hearing and the magistrate is required to appear. In cases where a magistrate is
scheduled to cover a particular date, but there is no prisoner, the City does not pay anything. The
contracted amount for a court day is $250 per hour, not to exceed $500/court session. ht 2007, the City
spent $9,325 for these services. Thus far in 2008, the City has spent $5,875 for the first 10 months of the
year (January -October).
Attached are two spreadsheets that show the breakdown of coverage by mouth for 2007 and January-
October of 2008. In 2007, the magistates covered 23 prisoner hearings and 24 court days. In 2008, the
magistrates have covered 17 prisoner hearings and 15 court days It is important to note that, due to the
fact that the City is only required to pay a magistrate when there is a prisoner and a hearing is held, the
magistrates were only paid for 4 hearing dates in 2007 and 2 hearing dates in 2008. The spreadsheets
also indicate how many prisoner hearings and court days were covered by the Mayor and the Vice
Mayor.
In 2007, 150 court dates and prison hearings required coverage. To date in 2008 (January -October),
125 court dates and prisoner hearings have required coverage. This is a significant volume of required
coverage; however, with the flexibility afforded in our Revised Charter to allow for a ntagistate(s) Co
assist with this coverage, our Mayor's CourC has been better able to process prisoners in au efficient
manner and to hold court oft a weeldy basis.
12ecotmnendatimr
Information only. Should you have questions related to this information, please contact Lisa Wilson, CourC
administrator at 614.410.4916 or' Michelle Crandall, Director of Administrative Services at 614.410.4403
(office) or 614.206.4886 (mobile).
2007 Magistrate Statistics
Month/Year Number of Number Served Number Served Number Served %Time wl %Time wl %Time w/
Prisoner Hearings by Mayor by Vice Mayor by Magistrate Mayor Vice Mayor Magistrate
Scheduled
Jan-07 7 4 0 3 57.14% 0.00% 42.86%
Feb-07 8 1 4 3 12.50% 50.00% 37.50%
Mar-07 9 5 3 1 55.56% 33.33% 11.11%
Apr-07 10 5 2 3 50.00% 20.00% 30.00%
May-07 8 7 0 1 87.50% 0.00% 12.50%
Jun-07 9 3 0 6 33.33% 0.00% 66.67%
Jul-07 11 7 0 4 63.64% 0.00% 36.36%
Aug-07 9 7 1 1 77.78% 11.11 % 11.11
Sep-07 7 4 3 0 57.14% 42.86% 0.00%
Oct-07 9 5 4 0 55.56% 44.44% 0.00%
Nov-07 8 6 1 1 75.00% 12.50% 12.50%
Dec-07 9 7 2 0 77.78% 22.22% 0.00%
Totals: 104 61 20 23 58.65% 19.23% 22.12%
Number of Court Number Served Number Served Number Served %Time wl %Time w/
Month Da s Scheduled
Y b Ma or
Y Y b Vice Ma or
Y Y b Ma istrate
Y 9~ %Time w/Mayor Vice Ma or
Y Ma istrate
9~
Jan-07 5 1 0 4 20.00% 0.00% 80.00%
Feb-07 3 0 0 3 0.00% 0.00% 100.00%
Mar-07 4 1 0 3 25.00% 0.00% 75.00%
Apr-07 3 3 0 0 100.00% 0.00% 0.00%
May-07 4 1 0 3 25.00% 0.00% 75.00%
Jun-07 4 3 0 1 75.00% 0.00% 25.00%
Jul-07 3 2 0 1 66.67% 0.00% 33.33%
Aug-07 4 3 0 1 75.00% 0.00% 25.00%
Sep-07 4 1 1 2 25.00% 25.00% 50.00%
Oct-07 5 3 0 2 60.00% 0.00% 40.00%
Nov-07 4 0 0 4 0.00% 0.00% 100.00%
Dec-07 3 2 0 1 66.67% 0.00% 33.33%
Totals: 46 20 1 25 43.48% 2.17% 54.35%
2008 Magistrate Statistics
MonthlYear Number of Number Served Number Served Number Served % Time w/ %Time wl %Time wl
Prisoner Hearings by Mayor by Vice Mayor by Magistrate Mayor Vice Mayor Magistrate
Scheduled
Jan-08 7 1 1 5 14.29% 14.29% 71.43%
Feb-08 9 5 2 2 55.56% 22.22% 22.22%
Mar-08 9 7 2 0 77.78% 22.22% 0.00%
Apr-08 9 5 2 2 55.56% 22.22% 22.22%
May-08 9 5 3 1 55.56% 33.33% 11.11%
Jun-08 9 3 5 1 33.33% 55.56% 11.11%
Jul-08 7 2 4 1 28.57% 57.14% 14.29%
Aug-08 10 3 6 1 30.00% 60.00% 10.00%
Sep-OS 8 2 2 4 25.00% 25.00% 50.00%
Oct-08 9 0 9 0 0.00% 100.00% 0.00%
Totals: 86 33 36 17 38.37% 41.86% 19.77°/a
Number of Court Number Served Number Served Number Served
or
%Time w/Ma %Time w/ %Time w/
Month Da s Scheduled
Y b Ma or
Y Y b Vice Ma or
Y Y b Ma istrate
Y 9 y Vice Ma or
Y Ma istrate
9~
Jan-08 4 2 1 1 50.00% 25.00% 25.00%
Feb-08 3 1 1 1 33.33% 33.33% 33.33%
Mar-08 4 3 1 0 75.00% 25.00% 0.00%
Apr-08 4 4 0 0 100.00% 0.00% 0.00%
May-08 3 0 0 3 0.00% 0.00% 100.00%
Jun-08 4 2 0 2 50.00% 0.00% 50.00%
Jul-08 5 1 0 4 20.00% 0.00% 80.00%
Aug-08 3 3 0 0 100.00% 0.00% 0.00%
Sep-08 5 2 0 3 40.00% 0.00% 60.00%
Oct-08 4 3 0 1 75.00% 0.00% 25.00%
Totals: 39 21 3 15 53.85% 7.69% 38.46%
ATTACHMENT B
Attachment B
Summary of City Cou ncil Member Travelffraining
2007
Council Member Name Dates of Travel Location Conference Trip Cost Annual Total
Cathy Boring 4/14/07-4/78/07 Philadelphia, PA APA Conference 2,026.37
Cathy Boring 11/72/07-11/18/07 New Odeans, LA 2007 National League of Cities 3,029.90
$5,056.27
M. Chinnici-Zuercher 1/23/07-1/26/07 Washington, DC US Conference of Mayors 1,697.65 $1,697.65
$6,753.92
2008
Council Member Name Dates of Travel Location Conference Trip Cost Annual Total
Amy Salay 9/25/08-9/26/08 Greenville, SC Mobile Workshop 644.00 644.00
Cathy Boring 3/8/083/12/08 Washington, DC National League of Cities 1,615.73
Cathy Boring 4/26/08-4/29/08 Charleston, SC National League of Cities 1,535.12
Cathy Boring 6/28!08-7/2/08 Rapid City, SD Thinking & Acting Strategically in Local Government 1,750.16
Cathy Boring 11/10/08-11/14/08 Orlando, FI Congress of Cities & Exposition 1,819.60 s:t.
Cathy Boring 9/25/08-9/26/08 Greenville, SC Mobile Workshop 644.00 esp.
$7,364.61
John Reiner 9/25/08-9/26/08 Greenville, SC Mobile Workshop 644.00 $644.00
Marilee Chinnici-Zuercher 1/23108-1/25/08 Washington, DC 2008 US Conference of Mayors 1,379.86
Marilee Chinnici-Zuercher 6/19/08-6/23/08 Miami, FL 76th Annual Conference of Mayors 2,226.35
Marilee Chinnici-Zuercher 9/15/08-9/16/08 Las Vegas, NV IMLA Conference 792.30
Marilee Chinnici-Zuercher 9/25/08-9/26/08 Greenville, SC Mobile Workshop 644.00 $5,042.51
Tim Lecklider 3/9/08-3/11/08 Washington, DC National League of Cities 7,455.48
Tim Lecklider 9/25/08-9/26/08 Greenville, SC Mobile Workshop 644.00 $2,099.48
$15,794.60
City was reimbursed by Schottenstein, Zox and Dunne
CITY OF DUBLIN, OHIO
2009
OPERATING BUDGET
Ordinance No. 80-08
CITY OF DUBLIN, OHIO
OPERATING BUDGET FOR 2009
TABLE OF CONTENTS
City Manager's Budget Message ......................................................................................... ............. 1
Mission Statement .................................................................................... ...........5
List of Officials .................................................................................................................... ............ 7
City Council Goals .................................................................................... ...........9
OVERVIEW
Dublin Community Profile ............................................................................ ........11
Form of Government and City Organizational Structure ...................................... ..........13
Table of Organization ................................................................................. ..........14
Financial Management Policies ...................................................................... ..........15
Accounting and Fund Stivcture ...................................................................... .........17
Budget Procedures .................................................................................... ..........19
Summazy By Fund ............................................................................................................... ........... 23
Revenue Projections ........................................................................................................ ...........25
Revenue Compazisons -All Funds ..................................................................................... ........... 31
Revenue Comparisons -General Fund ................................................................................ ........... 32
Expenditure and Budget Summary ...................................................................................... ........... 33
Expenditm•e and Budget Summazy -General Fund ............................................................ ........... 35
Compvison of Operating Revenues and Expenditures ........................................... .........36
Appropriations Summary .............................................................................. .........37
Appropriations Summary -General Fund .......................................................... .........38
Staffing Summary ................................................................................................................ ..........39
Debt Administration .................................................................................. ..........41
2009 Debt Service Schedule .......................................................................... .........43
Government Finance Officers Association Distinguished Budget Presentation Award ....... .........44
GENERAL FUND
City Council/Boards and Commissions .............................................................................. ......... 45
Office of the City Manager .................................................................................................. ........... 49
Miscellaneous Accounts/Contingencies ....................................................................... ...........53
Human Resources ......................................................................................................... ............57
Community Relations ................................................................................................... ........... 61
Legal Services .............................................................................................................. ........... 65
Finance
Office of the Director of Finance ................................................................................. ........... 69
Procurement ................................................................................... .........72
Transfers and Advances ..................................................................... .........75
Miscellaneous Accounts ..................................................................... .........77
Accounting and Auditing ............................................................................................. ........... 81
Taxation ........................................................................................................................ ........... 85
Public Service
Office of the Director of Public Service ....................................................................... ........... 89
Solid Waste Managernent ....................................................................................... ........... 93
Fleet Maintenance .................................................................................................. ........... 97
Engineering ................................................................................................................... ......... 101
Miscellaneous ......................................................................................................... ......... 104
Building Standazds ....................................................................................................... ......... 107
Land Use and Long Range Planning ................................................................................... ......... 111
CITY OF DUBLIN, OHIO
OPERATING BUDGET FOR 2009
TABLE OF CONTENTS
(continued)
Parks and Recreation
Parks ...................................................................................................... ................................ 115
Economic Development
Office of the Director of Economic Development ......................... ..........................119
Administrative Services
Office of the Director of Administrative Services ......................... ..........................123
Information Technology ........................................................................ ................................ 127
Court Services ....................................................................................... ................................ 131
Records Management ..................................................................... ................................ 135
Facilities Management ........................................................................... ................................ 139
SPECIAL REVENUE FUNDS
Sweet Maintenance and Repair Fund
Sweets and Utilities .......................................................... ............................143
Engineering ................................................................... ............................147
State Highway Improvements Fund
Streets and Utilities .......................................................... ............................151
Engineering ................................................................... ............................154
Cemetery Fund
Parks and Recreation
Cemetery Maintenance .................................................. ...........................157
Recreation Fund
Parks and Recreation
Recreation Servrrtes ........................................................ ............................161
Community Recreation Center .......................................... ........................... 165
Administrative Services
Community Recreation Center - Facilities .................................... ................................... 169
Safety Fund
Safety
Po]ice .......................................................................................... ................................... 173
Swimming Pool Fund
Parks and Recreation
Dublin Municipal Pools ................................................................. ................................... 177
Permissive Tax Fund ................................................................................. .................................. 181
HoteUMotel Tax Fund
Community Relations ......................................................................... .................................. 185
Taxation .............................................................................................. .................................. 187
Education and Enforcement Fund
Police .................................................................................................. .................................. 189
Law Enforcement Trur st Fund
Police .................................................................................................. .................................. 193
Mayor's Court Computer Fund
Court Services ..................................................................................... ................................... 197
Accrued Leave Reserve Fund .................................................................... ................................... 201
CITY OF DUBLIN, OHIO
OPERATING BUDGET FOR 2009
TABLE OF CONTENTS
(continued)
General Obligation Debt Service Fund ........................................................................................ 205
Special Assessment Debt Service Funds ...................................................................................... 207
CAPITAL PROJECTS FUNDS
Capital Improvement Tax Fund .................................................................................................... 209
Pazkland Acquisition Fund ........................................................................................................... 213
Water Fund
Streets and Utilities ......................................................................... ...................................... 215
Accounting and Auditing ................................................................ ...................................... 217
Engineering ...................................................................................... ...................................... 219
Sewer Fund
Streets and Utilities ......................................................................... ...................................... 221
Accounting and Auditing ................................................................ ...................................... 223
Engineering ...................................................................................... ...................................... 225
Merchandising Fund
Community Relations ..................................................... ..............................227
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance Fund ................................................ ...................................... 231
Workers' Compensation Self-Insurance Fund ........................................ ...................................... 235
FIDUCIARY FUNDS
Income Tax Revenue Shazing Fund ....................................................... ...................................... 239
Agency Fund ........................................................................................... ...................................... 239
Dublin Convention and Visitors Bureau Fund ....................................... ...................................... 239
Glossary of Terms ...........................................................................................241
THIS PAGE LEFT BLANK INTENTIONALLY
December 8, 2008
CITY OF DUBLIN,.
Office of the
City Manager To Members of Dublin City Council and Citizens of the City of Dublin:
5200 Emerald Parkway
Dublin, Ohio 43017-1006
Phone: 614.410.4400 I am pleased to present for your consideration the 2009 Operating Budget for
fax:614-410-4490 the City of Dublin. The 2009 Operating Budget reflects the slower rate of
Web Site: www.dublin.oh.us
growth for which these uncertain economic times call, while at the same time
continuing the attention to the high level of service provision for which
Dublin is known.
The 2009 Operating Budget was prepared in accordance with the City Charter,
the time frames established by the annual budget calendar, and adherence to
stated financial management policies and guidelines. The 2009 Operating
Budget provides funding for City Council goals and priorities established for
2008 and 2009.
Efforts to achieve a higher level of distinction and establish Dublin's
competitive edge are reflected in the continued focus on economic
development and its level of funding. In 2009, Dublin will serve as a
conference sponsor for the Mid-America Competitiveness Conference. This
sponsorship will provide Dublin's Economic Development staff access to
high-level site selectors for companies throughout the Midwest region. The
2009 Operating budget includes funding to host local business leaders in
targeted industries, potential economic development partners and national site
selectors at the Emerald Club and Celtic Rock Sky Boxes as well as other
venues at the Dublin Irish Festival. The budget requests also maintain
resources to attract businesses to Dublin through advertising and marketing in
targeted areas throughout the United States. The Operating Budget includes
estimated economic development incentive payments to 25 companies that are
projected to meet their performance commitments outlined in executed
economic development agreements. These incentives total $3.3 million and
have resulted in an estimated $14 million in income tax revenue.
Historic Dublin revitalization efforts will culminate in the opening of the Bri-
Hi development project, apublic-private partnership, in 2009. This project
should service as a catalyst for revitalization of the area. Also funded in 2009
is a parking demand study for the area.
The 2009 Operating Budget includes several opportunities for providing
leadership in Central Ohio as a "Green Community." Efforts will continue to
-1-
reduce energy consumption in City facilities. The City is working to achieve
an Energy Star rating for the Dublin Community Recreation Center and for
the Dublin Justice Center by the end of 2009. This rating certifies that these
buildings are among the most energy efficient of buildings of their respective
type across the United States. The Ciry is also utilizing cleaning and paint
products that carry the "Green Seal" wherever practical. As well, review of
the City's fleet is ongoing, both to determine the appropriate number of
vehicles and to investigate alternative types of vehicles and fuels for the fleet.
In addition, more environmentally friendly alternatives to road salt and
possible ways to reduce the use of salt for snow and ice control will be
explored in 2009, in an effort to be both environmentally and fiscally
responsible.
In 2009, funding is provided for the second year of a three-year plan to
expand recycling efforts within the community by providing larger recycling
containers that have been successfully used in pilot areas. These larger
containers have increased recycling and diverted greater quantities of refuse
from landfill disposal into recovery and reuse of materials.
The City's commitment to parks and green space continues in the 2009
Operating Budget. The City currently owns and maintains more than 1,500
acres of parkland. Continued allocation of 55 percent of the inside millage to
the Parkland Acquisition provides available funding for purchase of parkland
and open space, as well as right-of-way and easements for bike path
connections.
Also continuing within Building Standards, Engineering, and Land Use and
Long Range Planning is development of sustainable building and zoning
codes. To work toward City Council's goal of "Greening our Codes," a team
of employees representing these work units began in 2008 with athree-phase
project, starting with analysis of the existing land development regulations,
Zoning Code, Building Code and Engineering Standards to identify existing
issues and successes. Phase II will occur in the last quarter of 2008,
establishing goals to resolve the issues generated through the analysis
performed in Phase I, generate public input and feedback, and establish
benchmarks for the goals that are developed.
Improving the health of Dublin's employees will remain a priority of the
employee benefits program. Healthy by Choice, the City's employee health
initiative, will be offered for the first time in 2009 to all full-time City
employees, with the incorporation of the program into the Fraternal Order of
Police labor agreement. In 2009, program efforts will focus on providing
tools to employees and families that are targeted strategically toward reducing
the most prevalent health risks that occur with Che City's covered employees
and their families.
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To work toward Council's goal of preparing for expanding infrastructure and
utility needs, the 2009 Operating Budget includes funding within Land Use
and Long Range Planning for amulti-modal transportation consultant. This
consultant will assist the City in identifying possible future methods of travel
and transportation facility needs.
The Operating Budget for 2009 in the General and Special Revenue Funds
projects operating revenues of approximately $67.7 million, and operating
expenditures of $71.5 million. The chart below compares total estimated
operating revenues to total estimated operating expenditures. The "gap"
reflected in the prior years has allowed the City to increase capital
programming as part of the annual Capital Improvements Program update
approved by City Council earlier this year. The 2009 Operating Budget,
including the occurrence of an additional, or 27th pay period, reflects a 4.15%
rate of operating expenditure growth over the 2008 Operating Budget. This
extra pay period results from the bi-weekly nature of the City's pay calendar,
and occurs approximately every ten years. This occurrence adds
approximately $1.3 million in wages and benefits to the 2009 Operating
Budget. Without the added pay period, the rate of growth would be 2.29%
Operating Revenues vs Operating Expenditures
in Millions
$80 ------_____-----,--__..___..___W___...~._.____---_._.__~._.__
$70 -
$60
$50 - -
$40~J ~J ,-~rJ-- -,-----~,J-- ,p~
2~ ~~ 2~h ~ ~^ ~~ Qt
2~
The City's undesignated General Fund balance, which accounts for the
majority of the City's reserves, is projected to be $27.4 million at year-end
2008 (including a $7.2 million advance to be repaid in 2009). This balance
equates to approximately 49.35 percent of the estimated 2008 operating
expenditures, including operating transfers, in the General Fund. This level of
undesignated fund balance provides a sufficient reserve and is looked upon
favorably by rating agencies, as evidenced by the City's Aaa rating from
Moody's Investors Service and AAA from Fitch Ratings.
A primary focus of the budget process is to ensure that sufficient fund
balances are available to provide necessary funding for unanticipated needs or
opportunities, and to ensure satisfactory cash flow. The City's conservative
budget philosophy has resulted in actual General Fund revenues exceeding
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actual General Fund expenditures for many years. Since the early 1990's, the
General Fund balance has exceeded 50 percent of the General Fund
expenditures. The undesignated General Fund balance will continue to be
closely monitored to ensure the City's financial stability.
As illustrated on the following chart, the 2009 Operating Budget will continue
the City's focus on infrastructure. However, the majority of City funding will
continue to be invested in employee wages and benefits. This chart shows the
importance of continued responsible management of the City's labor force,
both in terms of size and prudent control of wage and benefit costs, as key to
long-term financial sustainability.
2009 Budget by Expenditure Type
Operating
Capital
1%
31%
Salaries
31%
11%
The 2009 Operating Budget maintains the City's focus on providing a high
quality of life to both residents and corporate citizens. As well, the long-term
focus on environmental and financial sustainability ensures that these standards
can be maintained into the future.
Respectfully submitted,
\~~
Marsha I. Grigsby
Interim City Manager
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i 111 [!1 11t Kl t',_
Mission Statement
The City of Dublin strives to preserve and enhance the unique high quality of life
offered to those who live or work in our community by providing the vision,
leadership and performance standards which allow for managed growth and
development. We endeavor to deliver our services cost-effectively, with an
emphasis on quality and innovation. The City of Dublin seeks recognition in the
field of local government as being responsive, cooperative, and culturally and
environmentally sensitive, while embracing the highest standards of integrity and
accountability to those we serve.
Core Values
The City of Dublin operates under a set of seven key core values: integrity,
respect, communication, teamwork, accountability, positive attitude and
dedication to service. Staff members use these seven values as the basis for daily
decision-making, including the decisions that go into the budget process.
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2009
OPERATING BUDGET
CITY OF DUBLIN, OHIO
COUNCIL
Marilee Chinnici-Zuercher, Mayor
Cathy A. Boring, Vice- Mayor
Timothy A. Lecklider
Richard S. Gerber
Michael H. Keenan
John G. Reiner
Amy J. Salay
Clerk of Council, Anne Clarke
Interim City Manager, Marsha I. Grigsby
Deputy City Manager/Director of Finance -Marsha I. Grigsby
Deputy City Manager/ Director of Economic Development -Dana L. McDaniel
Deputy City Manager/Chief of Police-Michael R. Epperson
Director of Law -Stephen J. Smith
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THIS PAGE LEFT BLANK INTENTIONALLY
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Dublin City Council Goals 2008-2009
On May 5, 2008, City Council adopted Resolution 28-08, a statement of the strategic vision for the City of
Dublin and goals related to key elements oP that vision. These goals are grouped into eight major
categories that address the areas of highest priority determined by consensus of City Council. This
resolution represents the outcome of City Council's goal setting process, and serves as guide for City
residents, visitors, staff and officials in understanding the high quality of life in the City of Dublin.
In the preparation of the 2009 Operating Budget, each City division used these goals as guidance for
operational priorities for 2009. Although not always reflected as specific budget items in the operating
and/or capital improvement budgets, the daily functions and acfrvities of all operating units ar•e closely
aligned with these goals, and, as such, are important to highlight as part of the overall budget document.
1. Achieve a higher level of distinction and establish Dublin's competitive edge.
• Retain, expand, attract and create high tech & knowledge-based jobs Co ensure the financial
security of the City of Dublin.
• Implement use of publicly-owned bandwidth in the Wi-Fi and fiber optics systems and ensure
the ongoing viability and competitiveness of this critical infrastructure.
• Explore innovative economic development solutions.
• Focus on the development of the Centra] Ohio Innovation Center by
o fostering relationships with research and educational institutions;
o adopting high quality development standards and implementing a development review
process that is predictable and consistent; and
o identifying, recruiting, and securing an anchor tenant(s).
2. Actively seek partnerships with Dublin City Schools, Columbus Metropolitan Libraries, community
organizations and individuals for the creation of a new Dublin library and redevelopment of school
property in Historic Dublin.
3. Enhance further development of Historic Dublin.
• Revitalize Historic Dublin with a clear vision of the role of Historic Dublin and implement that
vision through a comprehensive action plan.
• Complete and Adopt the Historic Dublin Revitalization Plan.
• Update the Zoning Code for the Historic District.
• Design and implement a comprehensive wayfinding system.
4. Promote a high quality of life by emphasizing neighborhoods and fostering a sense of community.
• Continue Dublin's high quality of life by focusing on creating and maintaining strong
neighborhoods. This can be achieved by incorporating desirable neighborhood elements in the
built environmenC and by promoting neighbor-to-neighbor connections.
5. Set the standard as a leading Green Community
• Greening Our Parks, through the pursuit of environmentally focused land use management and
landscaping principles, increased recycling and further development and promotion of our bike
path systems as an alternative transit option.
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2009 OPERATING BUDGET -CITY OP DUBLIN, OHIO
• Greening Our Codes, through the examination of existing development and building codes, in
order to remove ban'iers to and provide incentives for sustainable land development and building
consa'uction.
Greening Our Fleet and Facilities, through the examination and implementation of
technologies and alternative fuel options that
will reduce our fleet and facilities baseline carbon emissions.
• Educating and Engaging our Community, through the development and implementation of an
environmental education plan, a "Greener in Dublin" web page and the exploration of
partnerships with our business community.
6. Provide regional leadership
• Share our knowledge and expertise with other communities by serving on regional, state or
national committees.
• Focus on regional relationships to secw'e future economic opportunities for the region including
ensuring well planned growth of the U.S. 33 conidor.
7. Promote Healthy Living and Lifestyles
• Adopt the Parks and Recreation Master Plan.
• Develop integrated parks, facilities, bike paths and open spaces that support healthy living
lifestyles and create opportunities to encourage residents to engage in recreational pursuits. Use
bike paths to connect neighborhoods, destinations and link with other systems in the metro area.
Develop facilities in partnership with other organizations to increase recreational opportunities
and options, and to minimize long term maintenance costs.
Incorporate public art into community improvements. Implement the Public Art
recommendations of the Community Plan.
8. Prepare for the City's Expanding Infrastructure and Utility Needs
• Evaluate multiple modes of transportation, such as bike lanes and public transportation, for
possible implementation in future capital improvement programs.
• Focus on completing key linkages in the bikeways system.
• Consider the future of rail fw' n•ansit and logistics in the northwest conidor.
• Review and evaluate utility options to ensure the best future services for the City of Dublin, with
particular' attention to planning for the City's future water and sewer system needs.
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2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Dublin Community Profile
Encompassing just over 24 squaze miles, Dublin is in the northwest corner of the
Columbus, Ohio metropolitan area and is home to approximately 40,000 residents
and more than 52,000 corporate citizens. Dublin's extensive growth began in the
1970s, due in large part to the completion of the I-270 outerbelt and the
development of the Muirfield Village Oolf Club and residential community. Due
to this rapid business and residential growth, Dublin officially became a city in
August 1987.
Dublin's residential market offers something for every lifestyle, from historic
neighborhoods to contemporary condominiums and breathtaking estates. Dublin
residents are primarily upwardly mobile, young, married and employed, with
most having children living at home. On the following page, a chart showing
Dublin's economic and demographic statistics illustrates the growth in the City
over the past ten years.
The City owns more than 1,500 acres of parkland and more than 88 miles of bike
paths to complement an active citizenry. The City owns and operates the Dublin
Community Recreation Center (an 110,000-squaze foot facility that includes
fitness facilities, two indoor pools, classrooms, community halls and ablack-box
theater). It also has two outdoor municipal pools.
In 2004, Money magazine named Dublin the second best city (under 100,000
population) in which to live in the centxal region of the United States. The City
also enjoys solid financial ratings, having received a Aaa from Moody's Investors
Service and AAA from Fitch Ratings. Offering a unique quality of life with
natural beauty, historic sights and tourist attractions, Dublin is a great place to
live, work and visit.
The City of Dublin appreciates art and culture. The City sponsors the Dublin Irish
Festival, one of the largest Irish celebrations of its kind in the country. More than
93,000 people attended the event in 2008.
Dublin also is home to many major companies. It is international headquarters for
Wendy's International, Ashland Chemical, Verizon Wireless, Cardinal Health
and Online Computer Library Center. The income taxes generated by these and
over 2,500 other businesses are the primary source of funding for the City. A
listing of the City's principal businesses and approximate number of employees is
included on the following page.
Most of the residents of Dublin live in Dublin City School District, one of the 15
largest school districts in Ohio. Although nearly 14,000 students attend Dublin
Schools, the schools consistently perform among the top districts academically in
Ohio.
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Demographic and Economic Statistics
Last Ten Years
Per
Estimated Capita
Personal Personal
Year Population Income Income
]998 28,826 $ 886,024,762 $ 30,737
1999 30,132 926,167,284 30,737
2000 31,392 1,290,901,824 41,122
2001 34,397 1,414,473,434 41,122
2002 35,500 1,459,831,000 41,122
2003 36,300 1,492,728,600 41,122
2004 37,590 1,545,775,980 41,122
2005 38,900 1,599,645,800 41,122
2006 40,163 1,651,582,886 41,122
2007 40,519 1,666,222,318 41,122
Principal Businesses by Employment
Percentage of
Approx. # Total City
EMPLOYER Business Rank of Employees Employment
Nationwide Insurance Enterprises Insurance & Financial I 4,383 5.40%
Caz~dinal Health Pharmaceuticals 2 2,672 3.29%
Dublin City Schools Education 3 1,708 2.10%
Cellco/Verizon Wireless Telecommunications 4 1,700 2.09%
Ashland Chemical Co. Research & Developmt 5 1,450 1.79%
Medco Health Solutions, Inc. Retailers/N'holesalers 6 1,199 1.48%
Qwest Communications Telecommunications 7 1,000 7.23%
Check Free Corporation Elecvonic Bil] Payments 8 900 1.11%
Online Computer Library Center Computer Library 9 832 1.02%
CareWorks Family of Companies Insurance & Financial 10 750 0.92%
Pacer Global Logistics Traztsportation Logistics 11 675 0.83%
Wendy's International Restaurant Chain/Corp 12 600 0.74%
Ohio Health Medics] and Administratiol 13 586 0.72%
Laboratory Corp. of fvnerica Medical Laboratory Testg 14 425 0.52%
OSI Outsourcing Solutions Financial Institutions 15 421 0.52%
City of Dublin Government 16 391 0.48%
WD Panners Architecmrat Services 17 356 0.44%
IBM Corporation Computers/Data Processing 18 350 0.43%
Frank Gates Service Company Third Parry Administrator I9 305 0.38%
Quest Software Computers/Data Processing 20 197 0.24%
20,900 25.
Source: City of Dnblin, Comprzhensi~~e AnnnN Financial Siatemem fon6e liscal year ender) December 31, 2007.
_12_
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Form of Government
The City of Dublin was platted as a village under the laws of the State of Ohio in
1810. The City is a home rule municipal corporation and operates under its own
charter. Voters adopted the City's original Charter on 7uly 24, 1979, and revised
the charter in 1996. The City's original Charter and the Revised Charter have
provided for aCouncil/City Manager form of government.
The legislative authority is vested by the Charter in aseven-member Council with
overlapping four-year terms. Three members are elected at-large and four
members are elected from wards. The City Council fixes compensation of City
officials and employees; and enacts ordinances and resolutions relating to City
services; tax levies; appropriating and borrowing money; licensing and regulating
businesses and trades; and other municipal purposes.
The presiding officer is the Mayor, who is a member of City Council and is
elected by City Council for atwo-year term. The Vice Mayor is also a member of
City Council, elected by City Council for atwo-year term.
The City Manager is the chief executive and administrative officer of the City and
is appointed by the City Council to serve at its pleasure. The City Manager is
charged with the responsibility for the administration of all municipal affairs as
empowered by the Charter.
City Organizational Structure
The City's organizational structure is designed to support quality services in a
successful, efficient and effective manner.
The City Manager is supported by three Deputy City Managers, one of whom
also serves as Chief of Police, as well as a management team comprised
primarily of directors from across the organization. Nearly 400 permanent
full-time employees work for the City.
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City of Dublin
Organizational Structure
2009 OPERATING BUDGET -CITY OP DUBLIN, OHIO
rINANCIAL MANAGEMENT POLICIES
OPERATING BUDGET POLICIES
• The City will pay for all current expenditures with cun~ent revenues and fund balances.
The City will avoid budgetary procedures that balance current expenditures at the expense
of future years, such as postponing expenditures, underestimating expenditures,
overestimating revenues, or utilizing short-term borrowing to balance the budget.
• The budget will provide for adequate maintenance and repair oP capital assets and for their
orderly replacement.
• The City will protect against catasn•ophic losses t}n~ough a combination of insurance and
self-insurance funded programs.
• The Crty will maintain a budgetary control system Co help it adhere to the budget.
• Financial reports, which compare actual performance with the budget, are available on-line
for budgetary review by the departments/divisions.
RESERVE POLICIES
• The City will appropriate $150,000 to a contingency account in the General Fund to provide
for non-recurring and unanticipated expenditures.
• For 2009, the City will maintain 20% of the 2008 estimated revenues in the Genera] Fund
as reserves Co address unforeseen contingencies or to be able to take advantage oP
opportunities that may arise.
CAPITAL IMPROVEMENT PROGRAM POLICIES
• The City will develop afive-year Capital Improvements Program on an annual basis.
• The City will enact an annual capital improvement budget based on the multi-year Capital
Improvements Program.
• The City will coordinate development of the capital improvement budget with development
of the operating budget.
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2009 OPERATING BUDGET -CITY OP DUBLIN, OHIO
DEBT MANAGEMENT POLICIES
• The City will confine long-term borrowing to capital improvement projects.
• When the City finances capital projects by issuing debt, it will repay the debt within
period not to exceed the expected useful life of the project.
• The City will eva]uate issuing debt and pay-as-you-go financing to maintain flexibility for
the future.
• The City will continually seek to maintain and improve our current bond rating to minimize
bon~owing costs and to ensure that access to credit is preserved.
• The City will follow a policy of full disclosure on financial reports and official statements.
REVENUE POLICIES
• The City will estimate its annual revenues by a conservative, objective, and analytical
process.
• Non-recurring revenues will be used only to fund non-recurring expenditures.
• The City will encourage a diversified and stable local economy to avoid excessive reliance
on any one industry or business for income tax revenues.
• The City will update the Cost of Services Study on an annual basis to calculate the costs of
providing services and consider such information when establishing user charges.
PURCHASING POLICIES
• Purchases will be made in accordance with federal, state, and municipal requirements.
• Purchases will be made in an impartial, economical, competitive, and efficient manner.
• Purchases will be made from the lowest priced and most responsive vendor. Qualitative
factors such as vendor reputation and financial condition will be considered, as well as
price.
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2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Accounting and Fund Structure
Basis of Accounting
The City follows the guidance of the Government Accounting Standards Board (GASB)
Statement No. 34 in presenting its annual financial statements. Statement No. 34 requires
that both government-wide full-accrual basis statements, and fmrd-level modified-accrual
basis statements, be included in annual reports. Under the full-accrual basis of
accounting, revenues are recorded when earned, and expenses are recorded at the time a
liability is incurred, regardless of the timing of the related cash flows. Under the
modified-accrual basis of accounting, revenues are recorded when received, or if they are
both measurable and collectible within 60 days after year-end (soon enough to pay
currently maturing liabilities). Expenditures are recorded when the related fund liability
is incun~ed, with the exception of certain long-term liabilities which are recognized only
when expected to be liquidated with existing resources (such as some compensated
absences), or debt service which is recognized when due and paid.
Fund Accounting -Fund Tvnes
The City of Dublin operates from and administers several different types of funds. A
fund is a grouping of related accounts that is used to maintain control over resources that
have been segregated for specific activities. Like other state and local governments,
Dublin uses fund accounting to ensure and demonstrate compliance with finance-related
requirements. The following are the fund types used by the City:
General Fund: The General Fund is the primary operating fund of the City and is used to
account for all financial resources except those required to be accounted for in another
fund. The largest revenue source to the City's General Fund is the local income tax. The
General Fund is used to finance many of the services traditionally associated with local
government, including parks, planning, economic development and the general
administration of the City government, as well as any other activity for which a special
fund has not been created.
Special Revenue Funds: Special revenue funds are used to account for the proceeds of
specific revenue sources that are legally restricted to expenditures for specified purposes.
The City's special revenue funds include the Street Maintenance and Repair Fund, into
which the City's share of gasoline taxes and motor vehicle registration fees are deposited;
the Recreation Fund, for user fees associated with the City's numerous recreation
programs and programs provided at the Dublin Community Recreation Center; and the
Safety Fund, into which property tax revenues earmarked for police services and
contractual revenues for provision of dispatching services to Washington Township are
deposited. The City also has special revenue funds for operation of the City's special
events, outdoor pools, and for other purposes.
Debt Service Funds: Debt service funds are used to account for the accumulation of
resources for, and the payment of, general long-term debt principal, interest and related
costs. Included are funds for general obligation debt as well as funds generated by
special assessments for debt issued to finance those specific projects.
17-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Fund Accountine -Fund Tunes (Continued)
Capital Proiects Funds: Capital projects funds are used to account for financial resources
to be used for the acquisition or construction of major capital facilities (other than those
financed by proprietary funds and trust funds).
Enterprise Funds: Enterprise funds are used to account for operations that are financed
and operated in a manner similar to private businesses, where the costs of providing
goods or services to the general public on a continuing basis are financed or recovered
primarily through user charges. The City operates three enterprise funds:
Water Fund. The Water Fund is an enterprise fund that accounts for activities
associated with the City's water supply. The City is connected to the City of
Columbus water system, which provides supply, purification and distribution
services. The City is responsible for the construction and maintenance of the
water lines. Revenues are derived from user charges, specifically surcharges
based on consumption and one-time initial tap-in fees. Expenses relate to the
ongoing maintenance of the system.
Sewer Fund. The Sewer Fund is an enterprise fund that accounts for activities
associated with the City's sanitary sewers. The City is connected to the City of
Columbus sanitary sewer system, which provides sewage treatment services. The
City is responsible for the construction and maintenance of the sanitary sewer
lines. Revenues are derived from user charges, specifically surcharges based on
usage and one-time initial tap in fees. Expenses relate to the ongoing
maintenance of the system. The City's storm sewers and drainage systems are not
included in the fund's activities, but are instead included in governmental
activities.
Merchandisine Fund. The Merchandising Fund accounts for the purchase and
sale of Dublin-branded retail merchandise, such as apparel and souvenir items.
Internal Service Flmds: Internal service funds are used to account for the financing of
goods or services provided by one department or agency to other departments or agencies
of the City, or to other governmental units, on acost-reimbursement basis. The City
maintains two internal service funds to account for the City's employee benefits self-
insurance plan and workers' compensation self-insurance plan activities. Citywide
program expenditures are incurred in the funds and the City's various departments
reimburse the internal service funds for those costs.
Fiduciar,, F~ These funds are used for assets held by the City in a trustee capacity or
as an agent for individuals, private organizations, other governmental units, and/or other
funds. Agency funds include deposits and unclaimed monies held for individuals and
private organizations, hotel/motel taxes collected on behalf of the Dublin Convention
and Visitor's Bureau, building surcharges, sewer capacity charges, court assessments,
revenue sharing and payroll withholdings held for other governmental units.
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2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Budget Procedures
Tax Budget
The City is required by state statute to adopt an annual appropriation cash basis tax
budget. All funds except agency funds are legally required to be budgeted utilizing
encumbrance accounting.
The tax budget is adopted by City Council, after a public hearing is held, by July I S of
each year. The budget is submitted to the Franklin and Delaware County Auditors, as
Secretaries to the County Budget Commissions, by July 20 of each year, for the period
January 1 to December 31 of the following year. Union County no longer requires
submission of a Tax Budget. The Franklin County Commission (the Commission)
determines if the budget substantiates a need to levy the full amount of authorized
property tax rates and reviews revenue estimates. The Cormnission certifies its actions
to the City on or around September 1. As part of this certification, the City receives the
official certificate of estimated resources, which states the projected revenue of each
fund. On or about January 1, the certificate of estimated resources is amended to include
unencumbered fund cash balances at December 31. Prior to December 31, the City must
revise its budget so that total contemplated expenditures from any fund during the
ensuing total fiscal year will not exceed the amount stated in the certificate of estimated
resources. For the 2008 budget year, the tax budget was approved by City Council on
June 16, 2008 and was forwarded to the Franklin County Budget Commission before the
deadline of July 20, 2008.
Basis of Budgeting
Budgets for all City fund types are prepared on a cash basis. This basis of budgeting
means that revenues are recorded when received in cash and expenditures are recorded
when encumbered or paid in cash.
Anpropriations
City Council is required by Charter to adopt an appropriation ordinance prior to the
beginning of the ensuing fiscal year. The appropriation ordinance controls expenditures at
the fund and function or major organizational unit level (the legal level of control) and
may be amended or supplemented by Council during the year as required.
Appropriations within an organizational unit may be transferred within the same
organizational unit with approval of the City Manager.
Unencumbered appropriations lapse at year-end and may be reappropriated in the
following year's budget. Encumbrances outstanding at year-end are carried forward in
the following year. The prior year appropriations corresponding to these encumbrances
are also can-ied forward as part of the budgetary authority for the next year and are
included in the revised budget amounts shown in the budget to actual comparisons.
19-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Budget Procedures (Continued)
)Jncumbrances
The City establishes encumbrances by which purchase orders, contracts and other
conunitments are recorded to set aside a portion of the applicable appropriation. An
encumbrance reserves the available spending authority as a commitment for a future
expenditure.
Budaetarv Controls
In addition to internal accounting controls, the City maintains budgetary controls. The
objective of these budgetary controls is to ensure compliance with legal provisions
outlined in the annual appropriation ordinance approved by City Council. Activities of
all funds, with the exception of advances, are included in the annual appropriation
ordinance. All funds except Agency Funds are legally required to be budgeted. Upon
adoption of the annual appropriation ordinance by City Council, it becomes the formal
budget for City operations. The appropriation ordinance controls expenditures at the
object level and may be amended or supplemented by City Council during the year as
required. Appropriations within a functional unit may be transferred within the same unit
with approval of the City Manager.
Financial reports, which compare actual performance with the budget, are available on-
line to directors so they are able to review the financial status and measure the
effectiveness of the budgetary controls. The financial reports are distributed to City
Council on a quarterly basis. The City also maintains an encumbrance accounting system
as one technique for accomplishing budgetary control. At the end of the year, outstanding
encumbrances are carried forward to the new year and unencumbered amounts lapse.
The Annual Budget Process
City Council has adopted an annual budget calendar. The calendar has established time
frames for preparing, reviewing, and adopting the City's five-year capital improvements
program and the annual operating budget. The calendar is a planning tool that provides
consistency from year-to-year and ensures the budget documents are adopted in a timely
manner.
• General time frames established by annual budget calendar are as follows:
- Proposed operating budget completed by the end of October.
- City Council review during November.
- Adoption by year-end.
-20-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Specific Time Frames for the 2009 Operating Budget
August 20, 2008 A Budget Kick-Off Meeting was held for the City
Manager's Executive Team and major divisions, to outline
the guidelines under which the 2008 Operating Budget
would be developed.
August 20, 2008 Following that meeting, the budget development memo was
sent to all. directors, outlining the same guidelines described
above.
Review training of the on-line budgeting system was
completed at the same time.
September 5, 2008 Revenue estimates were completed.
Budget requests were forwarded to Directors for final
review and modifications.
September L5, 2008 2009 budget requests were submitted to the Finance
Department.
September 30, 2008 Finance review of requests was completed, including
comparison of estimated resources to budget requests, debt
service and capital improvement program.
October 1- ]0, 2008 Budget review meetings with the Budget Review
Committee, consisting of the Interim City
Manager/Director of Finance, Deputy Finance Director,
and Budget Manager.
October 24, 2008 Final budget revisions were sent to heads of all City work
units for final review and comment.
October 29, 2008 The proposed 2009 operating budget was assembled for
dish~ibution to City Council. City administrative staff did
not receive printed documents; instead, the document was
made through the City's website to reduce the number of
documents reproduced.
November 3, 2008 First reading by Dublin City Council of the 2009 Operating
Budget.
November 5, 2008 City Council budget workshop.
November 19, 2008 City Council budget workshop.
December 8, 2008 Public hearing and passage of the 2009 Operating Budget
by Dublin City Council.
-21 -
THIS PAGE LEFT BLANK INTENTIONALLY
it/25/2008 t1:i3 2009 OPERATING BUDGET-CITY OF DUBLIN, OHIO
SUMMARY OF ALL FUNDS
1/1/2009 Estimated 12/31/2009
Unencumbered Estimated Estimated Resources Estimated Estimated Unencumbered
Fund Balance Revenue Transfers-In Available Expenditures Transfers-Out Balance
GENERAL 20,195,299 58,591,335 7,975,000 86,761,634 44,034,331 16,875,000 25,852,303
SPECIAL REVENUE FUNDS
Street Maintenance and Repair 1,319,720 1,650,150 2,000,000 4,969,870 3,939,245 - 1,030,625
State Highway Improvement 262,474 133,625 - 396,099 25,000 - 371,099
Cemetery 51,140 16,630 125,000 192,770 168,331 - 24,439
Recreation 802,007 3,053,520 4,500,000 8,355,527 7,844,440 - 511,087
Safety 580,192 1,037,367 9,700,000 11,317,559 11,231,200 - 86,359
Swimming Pool 70,940 467,900 550,000 1,088,840 968,175 - 120,665
Permissive 1,167,518 104,800 - 1,272,318 167,000 - 1,105,318
Hotel/Motel 1,750,786 2,712,000 - 4,462,786 3,227,842 253,590 981,354
Education and Enforcement 59,350 2,925 - 62,275 - - 62,275
Law Enforcement Trust 88,932 3,375 - 92,307 19,000 - 73,307
Mandatory Drug Fine 2,281 50 - 2,331 - - 2,331
Mayor's Court Computer Fund 144,780 32,250 - 177,030 84,500 - 92,530
Accrued Leave Reserves 1,127,971 312,500 - 1,440,471 386,560 - 1,053,911
DEBT SERVICE FUNDS
w G.O. Debt Service 772,013 19,250 9,283,470 10,074,733 7,259,575 - 2,815,158
Special Assessment 429,574 - - 429,574 - - 429,574
1992 Special Assessment 94,564 99,000 - 193,564 108,550 - 85,014
2001 Special Assessment 71,703 150,000 - 221,703 130,885 - 90,818
CAPITAL PROJECTS FUNDS
CapitallmprovementsTax 1,087,122 21,837,830 893,659 23,818,611 12,643,977 8,817,665 2,356,969
Park Development 1,521,296 1,772,420 - 3,293,716 2,392,500 582,581 318,635
Woemer-Temple TIF 32,251 8,100 - 40,351 90 - 40,261
Ruscilli TIF 375,558 468,500 - 844,058 3,700 - 840,358
Pizzuti TIF 412,219 256,000 85,000 753,219 752,750 - 469
Thomas/KohlerTlF 3,002,046 625,000 - 3,627,046 2,244,000 165,481 1,217,565
McKitdckTlF 2,403,830 1,791,700 - 4,195,530 18,000 2,195,799 1,981,731
Perimeter CenterTlF 256,181 380,000 - 636,181 600,000 - 36,181
M:\PA10peretin9 &itl9ets@009 Butlget\SUMMARY09.xls
wzs~zooa i~aa 2009 OPERATING BUDGET-CITY OF DUBLIN, OHIO
SUMMARY OF ALL FUNDS
1/1!2009 Estimated 12/31/2009
Unencumbered Estimated Estimated Resources Estimated Estimated Unencumbered
Fund Balance Revenue Transfers-In Available Expenditures Transfers-Out Balance
Rings Road TIF 19,412 320,000 - 339,412 1,650 311,342 26,420
Perimeter West TIF 76,919 550,000 - 626,919 7,000 572,013 47,906
Upper Metro Place TIF - 300,000 - 300,000 206,287 78,159 15,554
Rings/FrantzTlF 2,736,583 441,000 - 3,177,583 504,700 - 2,672,883
Historic Dublin TIF 87,745 7,500 - 95,245 65 - 95,180
Emerald Pkwy Phase 5 TIF 247,107 - - 247,107 - 225,000 22,107
Emerald Pkwy Phase 8 TIF 65,497 900,000 1,500,000 2,465,497 2,400,000 - 65,497
Perimeter Loop TIF 80 34,000 - 34,080 400 30,000 3,680
Tartan West TIF Fund 544,240 150,000 - 694,240 200,000 - 494,240
Shamrock Blvd. TIF Fund 244,362 90,000 - 334,362 900 300,000 33,462
Land Acquisition Fund 10,579 - 500,000 510,579 - 500,000 10,579
River Ridge TIF Fund 194,850 50,000 500,000 744,850 500,400 - 244,450
Lifetime FitnessTlF 1,045,567 85,000 - 1,130,567 200,000 - 930,567
COIC Improvement Fund 146,865 18,000,000 - 18,146,865 8,126,000 7,200,000 2,820,865
Irelan Place TIF 366 5,500 - 5,866 55 5,500 311
Shier Rings Road TIF 17,105 7,300 - 24,405 75 - 24,330
Shamrock Crossing TIF Fund - 25,000 - 25,000 - - 25,000
Bridge and High TIF Fund 4,196 - 675,000 679,196 679,000 - 196
Dublin Methodist Hospital TIF Fund 166,731 8,500 - 175,231 - 175,000 231
Kroger Centre TIF 4,491 264,000 268,491 2,800 - 265,691
a Frantz Road/Dublin Road TIF Fund - - - - _ _ _
ENTERPRISE FUNDS
Water 9,342,734 1,386,900 - 10,729,634 1,371,676 - 9,357,958
Sewer 6,914,700 2,209,000 - 9,123,700 3,733,815 - 5,389,885
Merchandising 44,236 2,620 - 46,856 8,300 - 38,556
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance 621,127 4,215,500 - 4,836,627 4,790,650 - 45,977
Workers' Compensation Self-Insurance 671,637 172,600 - 844,237 399,753 - 444,484
FIDUCIARY FUNDS
Trust and Agency 315,933 652,000 - 967,933 967,933 - -
Income Tax Revenue Sharing Fund 409,569 350,000 - 759,569 409,000 - 350,569
Convention and Visitor's Bureau 47,336 583,300 - 630,636 583,300 - 47,336
Cemetery Perpetual Care 777,747 39,000 - 816,747 - - 816,747
Totals 62,839,461 126,374,947 38,287,129 227,501,537 123,343,410 38,287,130 65,870,997
M:\FA10peraling Budgets\2009 eutlget\SUMMARY09.x15
2009 OPERATING BUDGET -CITY OF DUBLIN. OHIO
Revenue Projections for 2009
Projecting revenues is an important element in the prepazation of an operating budget. The
City's Annual Budget Calendar reflects that the prof ection of revenues is completed prior to
receiving budget requests. Revenue projections and their level of growth should be used to
evaluate the level of growth allowed for operating expenditures. As stated in our Capital
Improvements Program (CIP), both City Council and the administrative staff recognize that
controlling the rate of growth on the expenditure side will provide additional funding for
capital improvements.
As part of the City's budget philosophy, as reflected in the Financial Management Policies
section of the budget document, we will continue to estimate annual revenues by a
conservative, objective, and analytical process. It is better to underestimate revenues which
result in an increase in our fund balances than to overestimate and have a shortfall. Our goal is
to make reasonable revenue projections, especially for our key revenues such as income taxes,
property taxes, intergovernmental revenues, and charges for services.
The following information provides proj ections for the major revenue sources of the City for
2009. The information provides actual information for 2006 and 2007, estimates for 2008,
and projections for 2009, 2010, and 2011.
General Fund
Income Taxes (General Fund onlvl
2006 48,163,200
2007 50,424,449
2008 52,315,500
2009 53,884,965
2010 55,366,802
2011 56,889,389
The actual revenue and projections reflect 75% of the total income taxes collected. The
remaining 25% is reflected in the Capital Improvements Tax Fund and by Ordinance can only
be used for capital improvements.
Income tax revenues are our largest revenue source. In 2009 income tax revenues are
estimated to comprise 92% of our General Fund operating revenues (does not include
transfers or advances) and 80% of all operating revenues. Because of the importance of our
income tax collections, we monitor income tax collections on a daily basis.
Our 2008 income tax revenues are estimated to increase 3.75 % over 2007 collections. This
estimate is based on collections through October. In making current year estimates, we rely
on the Receipts Distribution Summary, a report that compares the current year collections by
type to last year's collections by type, and an in-house spreadsheet indicating total collections
25 -
2009 OPERATING BUDGET -CITY OF DUBLIN. OHIO
General Fund (Continued)
by month, percentage ofincrease/decrease and each month's collection as a percentage oftotal
collection for past years. Through October, income tax revenues were up approximately 4%.
Withholding income tax revenues, which generally comprise 80% of the City's total income
tax revenues, are up less than 1 % in 2008 over the same time period in 2007. The low year-
to-date increase is due to an atypical compensation pay-out of a large Dublin based company
in 2007 that will not occur in 2008.
The next few years' income tax revenue collections will depend on the sustainability of the
current economy, nationally and locally. The City has aggressively pursued high-end
commercial development which has resulted in several major corporate expansions and
several corporate relocations to Dublin. The Cardinal expansion expected to be completed in
early 2009 will have a positive impact on revenues. In conjunction with our existing tax base,
we are hopeful that our revenue projections aze low and unanticipated revenue will be
available for subsequent programming.
The 2009, 2010, and 2011 projected rates of growth are consistent with prof ections utilized in
the 2009-2013 CIP. Ourprojections reflect a 3.0% growth rate for 2009, a 2.75% growth rate
for 2010, and a 2.75% growth rate in the year 2011.
Intergovernmental Revenues
There are several different revenues that comprise intergovernmental revenues in the General
Fund. The two most significant revenues are local government and estate taxes.
Local Government
2006 1,341,914
2007 1,294,725
2008 1,192,975
2009 1,221,640
2010 1,200,000
2011 1,200,000
Local government is the State of Ohio's revenue sharing program, whereby local
governmental entities share a portion of the State's sales tax, income tax, corporate franchise
tax, and public utility excise tax. A portion ofthe funds are distributed directly from the State
of Ohio to the City and a portion of the funds are distributed to the counties who, in turn,
distribute to local governmental entities.
The 2009 projection reflects an increase in this funding source. This projection is based on a
confirmation of the 2009 distribution from Franklin County. The projections for 2010 and
2011 assume revenues slightly lower than the 2009 estimate, as this program is frequently
targeted in State budget reduction discussions.
-26-
2009 OPERATING BUDGET -CITY OF DUBLIN. OHIO
General Fund (Continued)
Estate Taxes
2006 183,248
2007 541,703
2008 290,000
2009 25,000
2010 25,000
2011 25,000
Estate taxes are a highly volatile revenue source. Despite recent State law changes increasing
the amount of an estate that is exempt from taxation, this revenue could become more
significant in the future as the City's population ages. The conservative projection reflects
the unpredictability of this revenue source.
Licenses and Permits
Various licenses and pernuts aze issued by the City with the vast majority of which aze related
to development and building activity with the City.
2006 2,413,301
2007 2,026,677
2008 1,470,040
2009 1,288,525
2010 1,200,000
2011 1,200,000
The City has adopted a fee structure based on the cost of providing services. The intent of this
method is to identify the benefactor of a service that is not a general public service and charge
them a user fee based on the cost to provide the service. The total revenue collected for
development and building activity fees are dependent upon the economy and can fluctuate
significantly from year to year.
Special Revenue Funds
Motor Vehicle License Taxes and Gasoline Taxes
2006 1,669,134
2007 1,943,560
2008 1,922,019
2009 1,759,175
2010 1,500,000
2011 1,500,000
These revenues can only be used for the repair and maintenance of streets and state highways
and are based on the number of motor vehicle license registrations. The Cityreceives 34%of
the motor vehicle registration fees charged for vehicles registered in one of our taxing
districts. The gasoline taxes received by the City are based on the number of vehicles
_27_
2009 OPERATING BUDGET -CITY OF DUBLIN. OHIO
Special Revenue Funds (Continued)
registered in our taxing districts and the amount of state assessed gasoline taxes collected. The
Ohio General Assembly approved increases in the gasoline tax that resulted in a total increase
of 0.06/gallon through July 1, 2005. Consumption decreases tied to recent increases in fuel
costs have reduced the revenues initially projected from this source. Due to errors in
distribution by the Ohio Bureau of Motor Vehicles, these revenues fluctuate based on the
results of motor vehicle registration audits performed by local jurisdictions.
Recreation Fees
In 1996, the Dublin Community Recreation Center (DCRC) was opened. When the rate
structure was established for Phase 1 ofthe DCRC, the intent was that operating costs would
be significantly covered by user fees collected. The rates established for other recreational
programming are based on a goal of 50% cost recovery.
DCRC Total
Only Recreation
2006 2,607,392 3,588,805
2007 2,434,262 3,489,558
2008 2,269,900 3,427,970
2009 2,100,000 3,053,520
2010 2,100,000 3,000,000
2011 2,100,000 3,000,000
The revenues established for recreational programming have continued to recover at
approximately 50% of the cost. Phase I of the DCRC substantially recovers operating costs.
Hotel/Motel Taxes
2006 1,730,820
2007 1,857,468
2008 1,820,000
2009 1,750,000
2010 1,600,000
2011 1,600,000
These amounts reflect 75% of the total hotel/motel taxes collected. The remaining 25% is
recorded in the Dublin Convention & Visitor's Bureau (DCVB) Fund and distributed to the
Bureau on a monthly basis.
The City, the DCVB, and administrators from the local hotels continue to work to identify
"slow times" as far as hotel vacancies and to schedule events to maximize occupancy rates.
They have worked with event organizers to coordinate schedules and promote events that
result in overnight stays in the City.
_28_
2009 OPERATING BUDGET -CITY OF DUBLIN. OHIO
Special Revenue Funds (Continued)
The 2009 proj ection reflects a slight reduction in this revenue source to remain conservative.
The DCVB is projecting a slight rate of growth for the coming year.
Capital Projects Funds
The primary funding source for the Five-Year Capital Improvements Program (CfP) is the
City's income tax revenue. Projecting income tax revenues for the five year period is a
significant element in determining resources available for capital programming.
Income Taxes
2005 16,054,398
2006 16,808,226
2007 17,438,535
2008 17,961,690
2009 18,455,636
2010 18,963,166
The actual revenue and projections reflect 25% of the total income taxes collected. The
remaining 75% is reflected in the General Fund and will comprise 80% of all operating
revenues.
Prouerty Taxes
2006 2,950,650
2007 3,078,274
2008 3,052,251
2009 2,845,360
2010 2,880,000
2011 2,880,000
Beginning in 2001, the City's inside millage was allocated 100% to the Pazkland
Acquisition Fund resulting in no property tax revenue being credited to the General Fund.
This reallocation has addressed a City Council goal to identify a revenue source for the
purpose of acquiring parkland, open space, and recreational facility sites. Beginning in 2007,
a portion of the inside millage was allocated to the Capital Improvements Tax Fund to provide
a funding source for the US 33/State Route 161 /Post Road Interchange Improvement Proj ect.
This estimate combines projected receipts to both funds.
29 -
2009 OPERATING BUDGET -CITY OF DUBLIN. OHIO
Enterprise Funds
Water and Sewer Surcharges
2006 2,413,861
2007 2,516,160
2008 2,590,000
2009 2,559,900
2010 2,560,000
2011 2,560,000
The user fees provide the funding for ongoing maintenance of the water and sewer systems.
User fees have not been increased since 1996. However, with maintenance needs increasing
for the sewer system, an increase of $0.25/MCF was implemented in 2008 and an additional
$0.25/MCF has been approved for sewer surcharges in 2009. In addition, as in 2008,
$0.25/MCF will be reallocated from the Water Fund to the Sewer Fund in 2009. The revenue
projections for 2009-2011 aze based on those adjustments, which were approved as part ofthe
2008-2012 Capital Budget in August, 2007.
Water and Sewer Tan Fees (Capacity Charges)
2006 1,915,904
2007 973,673
2008 424,000
2009 585,000
2010 665,000
2011 665,000
Due to the slowing of residential growth, revenues from both water and sewer tap fees are
projected to be lower in 2007. In 2009, fees for'/a"water taps will increase by $100 per year,
to $1,800, respectively. Sewer tap fees will increase in 2009 by $100 to $2,100. The
estimates reflected assume the issuance of 125 new tap permits in 2009, 175 in 2010 and
2011.
The Administration has made tentative projections for revenues and expenses in the Water
and Sewer Funds through 2019. The projections are revised annually. The Community Plan
update and the information available fi~om the geographic information system (GIS) provides
information on the availability of developable land, the type of development and the
infrastructure needs based on the anticipated development.
-30-
2009 OPERATING BUDGET-CITY OF DUBLIN
Revenue Compa risons -All Funds
2007 2008 2008 2009
Actual Butlaet Estimate Budpat
GENERAL FUND $63,115,953 $57,139,384 $59,927,964 $66,566,335
SPECIAL REVENUE FUNDS
Street Maintenance and Repav 3,365,773 3,404,050 3,927,350 3,650,150
State Highway Improvements 757,085 114,717 152,152 733,625
Cemetery 132,793 166,630 121,750 147,630
Recreation 6,989,559 7,530,420 6,427,970 7,553,520
Safety 9,637,977 10,702,083 9,597,357 10,737,367
Swimming pool 840,643 1,017,900 734,820 1,017,900
Permissive Taz 663,902 104,800 1,394,239 704,800
Hotel/lvfotel Tax 3,447,292 2,610,000 3,495,752 2,712,000
Enforcement and Education 5,524 2,925 4,905 2,925
Law Enforcement Tmst 12,013 3,375 4,690 3,375
Mandatory DmS Fine 170 50 82 50
Mayots Cove Compumr 37,767 32,250 30,832 32,250
Acemed Leave Reserves 329,536 342,000 346,446 312,500
DEBT SERVICE FUNDS
Genemt Obligation Bond Retirement 7,652,737 7,405,599 7,444,555 9,302,720
Special Assessment Bond ReCaement 8,425 - 1,241 -
1992SpecialASSessment Bond ReYvement 121,960 107,725 101,533 99,000
2001 Special Assessment Bond Retirement 150,572 750,000 155,904 750,000
CAPRAL PROTECTS FUNDS
CaPitallmprovements lax 27,784,727 21,189,706 23,974,588 22,731,489
Park Development 7,757,850 2,132,496 1,772,420
Community Recreation Curter 150,000 - 3,744 -
Wcemer-Temple TlF 8,741 8,100 8,276 8,100
Ruscilli TlP 404,767 395,000 514,771 468,500
Pvzuti TlF 253,675 260,500 256,000 341,000
Transportation Improvement - - -
Thomas/KohlerTlF 592,948 575,000 601,535 625,000
McKitrick TlF 7,776,330 2,487,700 2,663,893 1,791,700
Perimeter Center TlF 310,264 1,195,000 1,971,250 380,000
Rings ROad TIF 327,354 320,000 324,299 320,000
Perimeter Wert TIF 444,743 475.000 546,757 550,000
Upper Mevo Pace TlF 328,437 325.000 383,101 300,000
Rivgs/Frantz TlF 455,302 455,000 441,406 447,000
Historic Dublin Parkm6'f1F 6,768 70,000 6,815 7,500
Ememld Pkwy Phase 5 TIF 255,757 - - '
Ememld Pkwy Phase8TIF 600,000 600,000 1,700,000 2,400,000
Perimeter LOOP TIF 34,046 34,000 34,358 34,000
Tartan Nest TlF Fund 300,635 350,000 436,740 150,000
Shamrock Hlvd. Tff Fund 2,054,979 54,000 90,272 90,000
Land AUluisition Fwd 500,000 500,000 500,000 500,000
River Ridge TlF 350,000 - - 550,000
Lifetime Fitness TlF 400,000 1,050,000 384,442 85,000
COIC ImprovementFwd 6,424,939 23,445,000 13,095,000 78,000,000
Irelan P]acc TlF 5,533 5,500 5,585 5,500
Shier Rings Road ilf 7,370 7,300 7,375 7,300
Sharmock Crossing TlF Fund 7,073,200 - 183,390 25,000
Bridge and High TlF Fund 975,000 1,200,000 1,716,700 675,000
Dublin Methodist Hospital TlF Fund 175,000 2,000,000 1,000,000 8,500
Kroger Centre TlF 54,635 - 264,089 264,000
Fmntz ROad/Dublin Road TlF Fund 228,560 125,000 - -
ENTERPRISE FUNDS
Water 2,451,727 1,669,777 1,785,114 1,386,900
Sewer 2,445,521 2,322,800 2,405,200 2,209,000
Mercbandismg 8,069 5,620 3,982 2,620
INTERNAL SERVICE FUNDS
Employee Benefits Self-Insurance 4,389,508 4,941,575 4,237,534 4,215,500
Workets Compensation 351,476 172,600 243,000 772,600
FIDUCIARY FUNDS
Cemetery Peryetual Care 106,352 39,000 67,618 39,000
Convention and Visitors' Bureav 679,156 480,000 606,600 583,300
Other Agency 1,931.784 1,834,500 1,093,002 1,002,000
TOTALS 154,649,478 167,172.376 157,552,354 164,662,076
Less:
Transfers and advances (37 607 499)
Sutriotat 154,649,478 123,504,871 757,552,354 164,662,076
Debt Issvances/SIB and ONDA Loans -
TOTALREVCNUE $154,649,478 $123.504,877 $157,552,354 $164,662,076
17/3/2008
-31-
M:\FA10pe2ting Butlgets\2009 Butl9et\REVCOMP09A.zls
2009 OPERATING BUDGET-CITY OF DUBLIN, OHIO
Revenue Comparisons -General Fund
2007 2008 2008 2009
Actual Budget Estimate Budget
TAXES
Income Taxes 50,424,449 $51,468,390 $52,315,500 53,884,965
Property Taxes 146 75 75 75
WTERGOVERNMENTAL REVENUE
Personal Property Reimbursement 42,959 6,880 6,880 6,880
Local Government 1,294,725 1,263,791 1,192,975 1,221,640
Estate Taxes 541,703 25,000 290,000 25,000
Cigareue Taxes 581 500 282 250
Liquor and Beer Permits 55,020 35,000 50,000 40,000
Grants-State & Federal 19,039 2,150 33,409 0
CHARGES POR SERVICES
General Fees and Charges 17,970 1,500 15,000 1,500
Sale of Fuel 807,995 575,000 950,000 750,000
FINES,LICENSES AND PERMITS
Fines and Forfeitures 505,320 360,000 400,000 360,000
Licenses and Permits 2,026,678 1,527,978 1,470,040 1,288,525
OTHER REVENUES
Interest Income 1,511,758 815,000 1,201,000 820,000
Other 636,610 183,120 310,520 192,500
NONOPERATING REVENUE
Transfers/Advances 5,231,000 875,000 1,692,283 7,975,000
TOTAL GENERALF'UNDREVENUE $63,115,953 $57,139,384 $59,927,964 $66,566,335
-32-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Expenditure and Budget Summary
2008
2007 Revised 2008 2009
Actual Budget Estimate Budget
General Fuud
Special Reveaue Funds
Street Maintenance and Repair Fund
Streets and Utilities
Engineering
State Highway Fund
Streets and Utilities
Engineering
Cemetery Fund
Cemetery
Recreation Fund
Recreation Services
Community Recreation Center
Community Recreation Center Facilities
Safety Fwtd
Police
Swimming Pool Fund
Dublin Municipal Pools
Permissive Tax Fuud
Hotel/Motel Tax Fund
Community Relations
Taxation
Education and Enforcement Fund
Polioe
Law Enforcement Fund
Police
Mayor's Court Computer Fund
Court Services
Accrued Leave Reserve Fund
Finance
Special Revenue Fund Totals
$61,741,52] $67,253,817 $67,810,498 $60,909,331
2,486,587 2,920,826 2,801,006 3,OS4,265
729,091 938,383 860,856 884,980
3,215,678 3,859,209 3,661,862 3,939,245
17,341 25,000 20,000 25,000
17,341 25,000 20,000 25,000
119,531 171,308 136,890 168,331
119,531 171,308 136,890 168,331
1,556,078 1,995,762 1,728,850 2,016,865
3,312,781 3,981,494 3,583,500 3,989,720
7 , 536,854 1,872,308 1,5 7 0 100 1,837,855
6,405,713 7,849,564 6,822,450 7,844,440
9,359,907 ]0,852,646 9,963,]10 11,231,200
9,359,907 10,852,646 9,963,110 11,231,200
797,693 970,817 805,398 968,175
797,693 970,817 805,398 968,175
500,000 1,250,000 1,430,770 167,000
500,000 1,250,000 1,430,770 167,000
2,352,163 2,378,100 2,325,060 2,506,117
821,201 989,934 904,493 975,315
3,173,364 3,368,034 3,229,553 3,481,432
50,487 36,160 26,100 19,000
50,487 36,]60 26,100 19,000
20,785 29,169 22,300 84,500
20,785 29,169 22,300 84,500
59,805 115,000 59,078 386,560
59,805 IIS,000 59,078 386,560
23,720,304 28,526,907 26,177,511 28,314,883
-~z_
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Expenditure and Budget Summary
2008
2007 Revised 2008 2009
Actual Budget Estimate Budget
Debt Service Funds
General Obligation Debt Service 7,582,159 7,398,470 7,398,040 7,259,575
Special Assessment Bond Retirement Fund - - - -
1992 Special Assessment Bond Retirement Fund 122,748 107,840 ]07,857 108,550
2001 Special Assessment Bond Retirement Fund 125,418 128,269 128,202 130,885
7,830,325 7,634,579 7,634,099 7,499,010
Capital Projects Funds
Capital Improvements Tax Fund 27,066,308 27,173,765 30,516,758 27,46],642
Parkland Acquisition Fund 2,]96,930 3,546,322 6,]16,777 2,975,081
29,263,238 30,660,087 36,633,535 24,436,723
Enterprise Funds
Water Fund
Streets and Utilities 360,064 410,494 344,820 401,904
Accounting and Auditing 358,760 360,120 360,120 355,600
Engineering 152,703 6,520,625 6,455,580 6]4,]72
871,527 7,291,239 7,160,520 1,371,676
Sewer Fund
Streets and Utilities 2,]21,422 2,251,651 1,805,635 2;018,70]
Accounting and Auditing ],350,721 1,350,721 1,350,721 1,350,796
Engineering 250,476 7,523,333 1,353,596 364,318
3,722,619 5,125,705 4,509,952 3,733,815
Merchandising Fund 1,534 8,300 4,800 8,300
Community Relations 1,534 8,300 4,800 8,300
Enterprise Fund Totals 4,595,680 12,425,244 11,675,272 5,173,791
Internal Service Funds
Employee Benefits Self-Insurance Fund 4,465,197 4,965,724 4,461,500 4,790,650
Workers' Compensation Self-Insurance Fund 307,680 414,250 270,250 399,753
4,772,877 5,379,974 4,731,750 5,190,403
Fiduciary Funds
Income Tax Revenue Sharing Fund 926,758 500,292 500,292 409,000
Agency Fund 1,060,024 1,104,000 7,]04,000 967,933
Dublin Convention and Visitor's Bureau Fund 618,332 500,000 606,600 583,300
2,605,714 2,]04,292 2,210,892 1,960,233
TOTALS
Recau of 2009:
Total Amount Budgeted
Project funds carried forward
Less:
Transfers
Total Expenditures
$134,529 059 $153 984 900 $156 873 557 $133 424 374
$133,424,374
28,206,166
(38,287,730)
$123,343,410
_~n_
2009 OPLKATING BUDGET -CITY OF DUBLIN, OHIO
Expenditure and Budget Summary
General Fund
2007
Achta) 2008
Revised
Budget
2008
Estimate
2009
Bndget
General Fund
City Council $500,480 $604,645 $556,001 $554,975
Boards and Commissions 16,031 36,750 26,000 36,901
Office of the City Manager 512,222 698,252 643,520 702,786
Miscellanous Accoum/Comingencies 660,911 875,380 756,407 779,800
Human Resources 1,320,904 1,556,643 1,452,506 ],570,880
Community Relations 946,318 1,257.572 1,728,825 ],237,89.5
Legal Services 1,876,692 7,981,608 1,980,000 1,695,000
Finance- Office of the Director 522,913 638.0.24 584,250 668,030
Procurement 177,167 277,667 208,265 209,896
Transfers and Advances 24,700,000 21,900,000 25,850,000 16,875,000
Miscellaneous Accounts 366,609 482,606 479,156 510,950
Accounting and Auditing .570,025 650,774 603,753 674,825
Taxation 3,537,592 2,823,291 2,764,]75 2,915,933
Public Services -Office of the Director 145,293 170,463 134,957 160,556
Solid Wasro Management 2,533,173 3,131,480 3,004,875 3,185,334
Fleet Maintenance 2,171,400 2,967,509 x,876,080 3,051,444
Engineering 2,729,387 3,527,454 3,290,642 2,947,860
Streetlighting 224,189 481,226 428,375 407,000
Building Standards 1,279,379 1,639,080 ],412,747 1,686,032
Lend Use and Long Range i'lanning 2,393,400 2,935,757 2,315,968 2,438,780
Parks and Recroation
Parks 5,731,634 6,777,882 6,355,302 6,784,715
tieonomic Development -Office of the llirecux 3,589,50(1 5,228,794 4,933,170 5,067,354
Administrative Services -Office of the Director 377,832 424,721 403,440 0.43,925
Information Technology 2,19],634 2,966,239 2,629,509 3,092,908
Comt Services 386,777 481,029 423,841 452,535
Records Management 182,713 239,630 212,710 206,291
Facilities Management 2,098,006 2,564,938 2,356,024 2,552,326
TOTAL $61,741,521 $67,253,817 $67,810,498 $60,909,331
-35-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Comparison of Operating Revenues and Expenditures
2009 Operating Revenues by Source
Interest Other Revenue
Fines, licenses, and l~lo
I~
Permits
Solo Other Taxes
3%
Charges for Services
8 clo
f
Intergovernmental
Revenue
5 ~/o
Income Taxes
79%
2009 General Operating Expenditures by Type
Capital
17°/<
Debt
99~
Salaries
?1 ~i
Operating Capita]
19~
Benefits
1 ] 9c
O[herlixpenses
31%
-36-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHtO
2009 Appropriafions Summary by Expenditure C ategory- All Funds
Persoval Services Other Expenses Caoitel Outlav 2.9]2
General Fund 5 21,039,771 S 22,520,095 S 474,525 8 44,034,331
Snec'al Rev¢nue Funds
Street Maimenance and Repair Fund
Streets and Utilities 2,107,337 951,688 27,600 S 3,054,265
Engineering 372,960 457,000 55,000 b 884,980
State Highway Fwd
Streets and Utilities - - - $ -
Engineering - 25,000 - S 25,000
Cemetery Fwd 130,031 79,250 19,050 $ Ifi8,331
Recreation Pund
Recreation Services 7,386,540 674,325 7,000 b 2,016,865
Community Recreation Center 2,577,035 1,364,825 IIb,8fi0 b 3,989,]20
Commm~ity Recreation Center Facilities 1,088,955 421,000 327,900 5 1,837,855
Safcry Fund 10,440,975 678,845 111,380 b 77,231,200
Swimming POOl Fund 523,260 357,315 87,fi00 $ 968, US
Permissive Tax Fund - - 167,000 S Ifi7,000
Hotel/MOtel Tax Fund 532,437 2,695,405 - $ 3,227,842
Educations and Enforumem Fund - - - $ -
Laa Enforcement fund - 12,000 7,000 S 19,000
Mayor's Court Computer Fund - 76,500 8,000 $ 84,500
Accrued Leave Reserve Fund 386,560 - - 5 386,560
Debt Service Funds
Grneral Obligation Debt Service - 7,259,575 - S 7,259,575
Special ASSessmems - 239,435 - $ 239,435
Cavltal Projects FUVds
Capitallmprovements lax Fund - 12,643,977 - $ 12,643,977
Parkland Acquisition Fund - 33,250 2,359,250 S 2,392,500
F.ntemrise Funds
Water Pond
Sheers and Utilities 153,304 248,600 - S 407,904
Acwunting and Auditing - 355,600 - $ 355,600
Engineering 19,672 77,500 51],000 S 614,1]2
Sewer Fund
Sueels and Utilities 769,401 338,800 910,500 S 2,018,]01
Accowting and Auditing - 1,350,796 - S 1,350,796
Engineerin6 133,816 755,500 75,000 S 364,318
Merclsandise Fund - 8,300 - $ 8,300
nt rnal Service Fuvds
Employee Henefts Self-Insurance Fund 17,880 4,773,700 - S 4,]90,680
Worker's Compensation SelNnsurance Fund - 396,753 - S 399,753
Flduclarv Funds
Income Tax Revenue Sharing Pund - 409,000 - % 409,000
Agrncy Fund - 96],933 - $ 967,933
Dublin Conremiov and Visitors Hurenu Fund 583,300 S 583,300
Tofals S 41.619,566 S 60.034,667 5 5,264,665 S 106.895.538
Nree: noes nos inclntle rmnsfers or adrances.
-3]-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
2009 Appropriations Summary by Expenditure Category -General Fund
General Pund
City Council
lloarUS and Commissions
Office of the City Manager
Miscellanous AccounUContingencies
Human Resources
Communiq~ Relations
I~gal Services
Finance -Office of the Director
Procurement
Miscellaneous Accounts
Accounting and Auditing
Taxation
Public Services -Office of the Director
Solid Waste Management
Fleet Maimenanee
Engineering
Streetlighting
Building Standards
Land Use and Long Range Planning
Parks and Recreation
Parks
liconomic Development - Offce of the Director
Adminisn'ativa Services - Office of the Director
Information Technology
Coma Services
Records Managemem
Facilities Manaeement
Total
Note: Does not include transfers or advances.
Personal Services Other Exnenses Caoital Outlav Total
439,275 110,700 5,000 $ 554,975
9,901 27,000 - $ 36,901
623,601 74,185 5,000 $ 702,786
- 779,800 - $ 779,800
927,343 643,537 - $ 1,570,880
68],410 556,485 - $ 1,237,895
- 1,695,000 - $ 1,695,000
637,530 36,500 - $ 668,030
73,661 136,235 $ 209,896
- 510,950 - $ 510,950
60],375 71,950 1,500 $ 674,825
512,370 2,403,563 - $ 2,915,933
131,209 28,347 1,000 $ 160,556
749,609 2,435,725 - $ 3,185,334
776,644 2,256,400 18,400 $ 3,051,444
2,566,785 377,000 4,075 $ 2,947,860
- 335,000 72,000 $ 407,000
1,528,847 156,685 500 $ 1,686,032
2,112,380 324,400 2,000 $ 2,438,780
4,490,150 1,967.515 326,450 $ 6,784,115
414.351 4,651,503 1,500 $ 5,067,354
404,475 39,450 - $ 443,925
1,382,898 1,705,510 4,500 $ 3,092,908
347,310 ]02,725 2,500 $ 452,535
130,041 75,750 500 $ 206,291
1,504,546 1,018,180 29,600 $ 2,552,326
$ 21,039,711 $ 22,520,095 $ 474,525 $ 44,034,331
~38-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Staffing Comparison by Function
Full-Time Employees
This table and chart, and the table on the follow page, reflect full-time employees only. The
2009 Operating Budget also funds 266 part-time and seasonal positions throughout the City,
2006 2007 2008 2009
Authorized Authorized Authorized Authorized
General Government 94 94 99 99
Community Environment 70 71 72 72
Basic Utility Services 16 19 20 20
Leisure Time Activities 85 86 87 87
Security of Persons & Property 92 93 94 94
Public Health Services 1 1 1 1
Transportation 31 27 26 26
TOTALS 389 391 399 399
Staffing by Function
Transportation
Public Health _
Services ;r,
;f
~
~ ,
~~
r
' `~' i ~~`
General
~~~% ; ~
,
F.
,~,,,~,' , f~ Government
// ~
/~
/
~/ f
~
Security of ~, ~.
%
;'
,
%
~'',• ~fij,,'f
Persons & .J~
~ ~
~
/
/
~.,;,,rf-, x~
Property / /~~ ~
_ Community
Environment
Leisure Time
Activities _
Basic Utility
Services
-39-
2009 OPERATING BUDGET -CITY OP DUBLIN, OHIO
Fulltilne Staffing by Work Unit
Work Unit
City Council
ONice of the City Manager
Human Resources
Community Relations
Special Events
Finance/ ONice of the Director
Procurement
Accounting and Auditing
Taxation
Public Service/Office of Director
Solid Waste Management
Streets and Utilities
Water Maintenance
Sewer Maintenance
Fleet (formerly Vehicle) Maintenance
Engineering
Traffic Maintenancelfransportation Signage
Building Standards
Land Use and Long Range Planning
Parks and RecreatioNParks (formerly Grounds)
Cemetery Maintenance
Recreation Services
Community Recreation Center
Economic Development
Administrative Services
Information Technology
Court Services/Records Management
Facilities Management
Community Recreation Center -Facilities
Police
TOTALS
2006 2007 2008 2009 See
Authorized Authorized Authorized Authorized Note
3 3 3 3
4 4 5 5
9 9 9 9
8 8 9 9
3 3 3 3
5 5 6 6
1 1 1 1
6 6 6 6
5 5 5 5
3 3 2 2
5 10 8 8
25 22 21 21
2 7 1 1
9 8 it 11
7 6 9 9
30 30 31 30 (t)
6 5 5 5
14 14 17 18 (1)
26 27 24 23 (2)
44 46 47 47
1 1 1 1
6 6 6 6
77 16 16 17 (3)
3 3 3 3
4 4 4 4
12 12 14 14
7 6 6 6
17 17 17 17
15 15 15 15
92 93 94 94
389 391 399 399
NOTES:
(t) A Civil Engineer position was reallocated to Building Standards to take position of Review Services Administrator.
(2) A vacant Office Assistant I position is no longer needed.
(3) An additional Recreation Programs Coordinator will serve as head coach for all Dublin Community Swim Teams, replacing
the current pan-time head coach and reducing hours needed for part-time assistant coaches.
-40-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Debt Administration
Dublin's infi'astructure needs are met through afive-year Capital Improvements Program (CIP);
currently, the 2009-2013 CIP programs $187.00 nullion in major capital improvements. Several
capital projects in past years have been funded utilizing proceeds from long-term debt. The
City's CIP document provides a summary of additional infrastructure needs anticipated to be
funded with long-term debt. By policy, fifteen percent of income tax revenues are allocated for
debt service. Annual debt service for income tax funded projects totals 7.17% of 2009 projected
income tax revenues.
Net Bonded Debt per Capita
$2,000 -=._... .__ .. ._ _ _ _.... __ ._.........-~
--
$1 ,500
1
$1,000 ^ Net Bonded Debt
$500 per Capita
$0
As of December 31, 2008, the City will have $59.2 million in long-term debt outstanding. Of the
total. $1.7 million will be retired using revenues generated by the City's water system operations,
$10.4 million will be retired using revenues generated by the City's sewer system operations,
$1.8 million will be retired through the collection of special assessments, $2.6 million retired
using property tax revenues, $1.55 million retired using hotel/motel tax revenues, and $11.3
million retired using service payments in lieu of taxes. The remaining $29.85 million, or about
50.5%, will be retired with income tax revenue.
Under current state statutes, the City's general obligation debt issuances are subject to a legal
limitation based on the total assessed value of real and personal property. Total general
obligation debt of the City, exclusive of certain exempt debt, shall never exceed 10.5% of the
total assessed valuation. The unvoted general obligation debt of the City cannot exceed 5.5% of
the total assessed valuation. At December 31, 2007, the City had a legal debt margin for total
debt of $183,178,804 and a legal debt margin for unvoted debt of $106,580,936.
-41 -
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Debt Administration (Continued)
Assessed Valuation Compared to Net GO Debt
$2,500,000,000 -.--..__-_ .~.-...._,.. ..............„~..,,._ ~__.._ __.. ..~,~ $70,000,000
$2,000,000, 000 $60,000,000
$1,500,000, 000 $50,000,000
$40,000,000
$1,000,000, 000 $30,000,000
$500,000,000 $20,000,000
$10,000,000
$0 $
~ hssessetl Value
r9~ r9'99 ~~~0 e'ppr ~p~~ e'p~~ c~p0~ ~~OS ~~~6 2p~j ~ Net Borxied oebt
In 1990, the City received voter approval to issue $57 million in voted general obligation debt for
specifically identified functional categories such as transportation improvements and the
construction of a community recreation center. This approval provided the City with the capacity
to incur additional debt, for the identified functional categories, which would otherwise exceed
statutorily established non-voted debt limits at that time. The City's policy, as documented in the
CIP, is that the voted debt would be retired using income tax revenues and not property taxes. No
new voted debt was issued in 2008. Therefore, as of December 31, 2008, $55,067,000 in voted
debt authority will have been utilized, leaving $1,933,000 of voted debt authority available for
future use.
When additional bonds were last issued in 2001, the City received a "AAA" rating from Fitch
Ratings. In May 2004, Moody's Investors Service upgraded the City's rating fi•om the previous
"Aal with a positive outlook", to "Aaa", after completing a review that evaluated the City's
existing financial condition, cun•ent developments and trends, and prospects for growth. Both ai•e
the respective agency's highest rating available, and enable the City's debt to be issued at lower
interest rates, resulting in substantial reductions in future debt service payments. Both ratings
were reaffirmed when the City issued refunding bonds in September, 2004. The City's diverse
and growing economic base, strong regional and local economies, the City's history of operating
surpluses and the continued use of that surplus to fund capital projects, and the City's continued
long-term planning efforts will help maintain high credit ratings.
-42-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
2009 Debt Service Schedule
DNIe Dnte 211(19
Of Interesi of OrigimU O/S &incipnl Lauren
IsSUC Ralo MffiUtity An)OUnI Principal Pn)+ncm Pnymem
Unyoled ]3ontls (G.O.)
" Walcr'fower Conavnaion 12-01-90 4.15 k. 12/07/10 2,200.(H)0 317,428 159,564 13,648
Swimming fool Connmaion 12-O1-90 4.15%~ 12/01/10 7,200,000 169,743 85,48E 7,298
° Water SySrcm Improvements 72-07-90 A.15% IZ/01/70 1,550,000 222,487 112,050 9,SGfi
= Pmnlz ROnU Lnprovemems 12-01-90 4.75"k 12/01/10 455,000 72,884 36,706 3,134
" Service Complex 12-01-90 4.157 12/07/10 2,400.000 346,198 774,354 14,885
Sm»Inry Sewer lmprovemems 12-01-90 4.ISk 72/07/10 1,800,000 251,257 126,539 10,803
1 I2ingsN7azer Waxer TOwer IU-IS-94 6.14',6 10/IS/(14 4,IOO.WO 7,735,000 245,000 770,550
2 Upper Scioto Wcsl lknncL (OWDA) 01-01-99 4,35% 01/01/18 19916,717 70,444,999 971,596 439,124
* Aveq•Mairfield lnterclwnge (SII31uan) 0901-99 5.172 (19/01/19 8,376,788 5,Rg7,051 396,393 23156(1
Rings ROnd lmprovemems(T'1P) ]2-(I1-00 A22% 12/01/2(1 3,535,000 2,SAG,212 170,152 116,19(1
3 Ans Pacllily ACquisium~ 12-O1-00 5.22% 12/07/20 1,360.000 992,361 65,821 44,567
3 Ans Facility Renovatiai 12-07-00 5.229'x, 72/07/20 755,000 555,367 38,270 24937
Pernneter Drive Gxiensiou('fIF) 12-0]A0 5.222 12/(11/2(1 3,p40,000 2,894,832 191,986 130,028
Gmcrald Pnrkwny-Pbnse 7AQ'IP) 12-07-00 5.222 12/01/20 2,020,000 7,486,226 98,772 6fi,709
Servirz Complex 12-O1-07 4.422 12/01/21 3,675,000 2,675,000 ]60,000 779,479
4 Pnrklhntl Aeq -RiversideAiard (OM13) 04-74-04 2.67°1 04/14/09 1,.518,000 326,000 326,000 4,535
MnNCipnl fool Sourb (OMR) 04-74-04 4.302 04/14/25 2.986,000 2,564,000 115,000 706,004
A~ysbire Drive Qilven 12e19. (OPWC) 07-01-04 0.00%- 07/07/14 279,748 153,862 27.975
S 33,660,909 S 3,441,964 S 7,4$2,952
DnvoleA SpecvU Assessmem bonds
13nllnmme 12-07-07 4422 12/U)21 1,700,000 1,245.000 75.000 55,634
S 1,24$,000 8 75,000 F 55,634
Voted IIonds (QOJ
N2 Sewer pb02-7G) 07-0I-79 6.5pSe 07/01/10 225,OW 75,000 10,000 975
Coffman ROnd lixmnsion ]2-07-90 4.14'"v 12/01/10 375,000 45,179 24,253 1,941
" MmJClpal Paclfiry(Lantl) 12-01-90 4.14r~ 12/01/10 890,000 120,478 64,674 5,176
N.G. Quadrnm Parkland 12-0L9(I 4.14%. 12/01/10 1,225,000 160,343 86,073 G,SS9
^ Dublin lusrice Cemer 70-(17 A2 4.232 70/O7/11 4,100,000 71$,000 295,(100 31,978
" Commnni~y Reorestioo ('cmrs 02-OL-96 4.53% 02/01/1(1 6,615,000 820,000 610,000 40,085
I2ecrea~ia~Cen~cr expansion 1045-98 4.66% 10/IS/78 3,998,000 2,423,000 795,(700 116.493
^ Emerald Pnrkwny llnUBe 10-75-98 4.62% 10/I 5/17 7,518,000 4,322,000 395,000 208,417
Gmcrald Pnrkwny-Pbnse 2(77P) 10-15-98 4.56% 1(1/15/16 7,874,000 4,319,000 48$,000 210,799
'" Woemea=temple Rond 12-01-00 5.20% 12/01/19 5,555,000 3,937,098 281,895 180,472
" Gmernld Tnrkwny Overynss-Phnsc7 12-01-(10 5.20% 12/(11/11 6,56S,OW 4,650,843 334,890 273,1A5
4 Coffinnn Pnrk lxpansion 12-01-00 5.2246 12/0180 3,135.00(1 2.237,059 14&215 703,531
5 23,765,001 8' 2.930,000 S I,120.8(n
Vored Special Assessmen~ Ronda
'IUllor lioaU 10-)5-94 6.14% 41927 7,185.OW 525,OW 75,000 33,450
525,000 75,000 33,450
"total UCbt Pny,nenls $ 59.215.910 8 6,521,964 $ 2,662,837
" Supponed by in<gme um rcvenae.
7 Snpponed by Wmer Fund revenues.
2 Supponed by Sewer Fund revcmaex.
3 Supponed by HOtel-Morel Tax Amd
4 Supponed by ParklmiU Aaluisilion Pund
-43-
G~
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Dublin
Ohio
For the Fiscal Year Beginning
January 1, 2008
President Executive Director
City Council
STATEMENT OF FUNCTIONS:
The legislative powers of the City, as provided by the Revised Charter of the City of Dublin and the
Constitution of the State of Ohio, are vested in the City Council. The City Council consists of seven members
elected for teams of four yeazs each. All members of City Council must be residents of Dublin at the time of
their nomination and throughout their term of office.
City Council officers consist of the Mayor and the Vice-Mayor. The Mayor is the ceremonial head of the City
and presides over all City Council meetings. The Vice-Mayor performs these duties in the absence of the
Mayor. City Council meetings are generally held on the first and third Mondays of each month. City
Council's responsibilities include reviewing, deliberating, and passing legislation as prescribed by the Revised
Charter and the laws of the State of Ohio applicable to municipalities. City Council establishes long-range
policies for the City.
A Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council keeps an
accurate and complete journal of the proceedings of City Council and performs such other duties as the City
Council requires.
OBJECTIVES AND ACTIVITIES:
To continue to be responsive to the needs and concerns of the citizens of Dublin.
To establish goals for the community to be implemented by staff and/or City Council.
To set policy in a clear and consistent manner in order to provide a framework for administrative
implementation.
PERSONNEL DATA 2008 2009
POSITION TITLE CURRENT NUMBER ADOPTED
Mayor 1 1
Vice-Mayor 1 1
Council Member 5 5
Clerk of Council 1 1
Deputy Clerk of Council 1 1
Staff Assistant 1 1
TOTAL 10 10
NOTES AND ADJUSTMENTS: A portion of the salaries for the Mayor and Vice Mayor are allocated to
the Court Services budget.
Council -45- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
City Council
Legislative Affairs 2007 2006 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1510
Personal Services
2110 Salaries/Wages 259,652 273,850 273,850 270,630 293,800
2111 Overtime Wages 9,209 10,000 10,000 10,000 10,660
2120 Employee Benefits 124,885 140,525 140,525 131,480 134,815
393,746 424,375 424,375 412,110 439,275
Other Expenses
2201 Conference/Mileage 9,797 30,000 30,000 20,000 30,000
2211 Meeting Expenses 1,877 3,500 3,949 2,950 5,000
2212 Long Term Strategic Plan. 1,428 10,000 10,000 7,686 10,000
2240 Ceremonial Functions 26,707 32,500 32,589 28,500 32,500
2320 Communications 3,887 3,400 3,400 3,050 0
2330 Rents/Leases 14,213 12,120 12,120 4,040 0
2349 Professional Services 9,909 12,000 13,265 13,265 14,000
2351 Maint. of Equipment 3,143 5,000 5,357 3,500 4,000
2370 Advertising 26,121 30,000 33,517 31,400 500
2391 Memberships/Subscriptions 5,409 7,500 7,500 7,500 7,500
2410 Office Supplies 1,705 7,200 9,576 5,000 7,200
104,196 153,220 161,273 126,891 110,700
Capital Outlay
2520 Equipment & Furniture 2,538 17,000 19,000 17,000 5,000
2,538 17,000 19,000 17,000 5,000
TOTALS $500,480 $594,595 $604,648 $556,001 $554,975
-46-
2009 Budget -City of Dublin, Ohio
General Fund
City Council
Boards and Commissions 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1520
Personal Services
2110 Salaries/Wages 8,400 8,400 8,400 7,900 8,736
2120 Employee Benefits 1,177 1,350 1,350 1,200 1,165
9,577 9,750 9,750 9,100 9,901
Other Expenses
2201 Conference/Mileage 5,425 25,000 25,000 15,400 25,000
2211 Meeting Expenses 397 1,000 1,000 500 1,000
2391 Memberships/Subscriptions 632 1,000 1,000 1,000 1,000
6,454 27,000 27,000 16,900 27,000
TOTALS
$16,031 $36,750
$36,750 $26,000 $36,901
-47-
City Conncil
Boards and Commissions
• BUDGET SUMMARY:
• 101-1510
• Accounts 2110 and 2111 provide funding for the salaries/wages of Council Members and staffing
reflected under Personnel Data.
• Account 2120 includes funding for medical insurance premiums for City Council Members and staff.
• Account 2201 includes $3,500 for travel and h•aining for each Council Member, $2,500 for travel and
training for the Clerk of Council, $2,500 for the Deputy Clerk of Council for the Certified Municipal
Clerk Career Development program, and $500 for the Staff Assistant.
• Account 2212 provides funding for long-term strategic planning workshops.
• Account 2240 includes funds for reimbursable business expenses and for citywide ceremonial
functions, which aze reviewed and approved by the Mayor and the City Manager. These include such
items as the annual recognition event hosted by City Council during the Memorial Tournament for City
boazd/commission members and boazd members of various Dublin organizations; complimentazy
passes for all City boazd and commission members for the Dublin Irish Festival; a Memorial
Tournament badge package for Council Members, receptions/dinners hosted by City Council for public
officials from various jurisdictions; purchase of tickets or tables at regional events/recognition programs
supported by the City; attendance by Council Members representing the City at vazious dinners or
meetings; memorial donations; birthday and special occasion recognition; paz~ade expenses, including
signage, hospitality and flowers; photography services for ceremonial purposes; City logo wear for
Council Members; and funding for an annual benefit concert for Children's Hospital.
• Account 2320, in prior yeaz~s, provided funds for monthly fax line service for each Council Member's
home. In 2009, this service will be discontinued due to the use of e-mail rather than fax.
• Account 2349 provides funding for codification services.
• Account 2370 has been reduced, following a City Council decision to use the City's website to publish
notices of public meetings as well as agendas for City Council meetings and campaign financial
disclosures.
• Account 2520 provides funding for miscellaneous office furniture in conjunction with anticipated space
renovations.
• 101-1520
• Account 2110 provides funding for• the salaries/wages of Planning, and Zoning Commission members.
• Account 2201 provides funding for general travel and training for• boazd and commission members in
accordance with the guidelines established by City Council. In addition, Planning and Zoning
Commission members are each allocated up to $2,500 per year for relevant training.
• Account 2211 provides funding for expenses related to meetings sponsored by various City advisory
boazds, commissions, committees and task forces.
Council -48- 12/08/08
Office of the City Manager
STATEMENT OF FUNCTIONS:
The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with
the responsibility for the adminish~ation of all municipal affairs as empowered by [he Revised Charter of the
City of Dublin, City Ordinances or Resolutions, and State laws. Some of the City Manager's primary
responsibilities include: directing and supervising the adminishation of all departments and functions of the
City; attending all Council meetings; ensuring that all laws, Revised Charter provisions, and ordinances and
resolutions of Council are faithfully executed; preparing the annual budget and capital improvement program;
publishing an annual report of the financial and adminisd~ative activities of the City; and executing, on behalf
of the City, all contracts and agreements.
OBJECTIVES AND ACTIVITIES:
• To implement goals estab]ished by City Council.
• To provide leadership and direction for staff.
• To be responsive to needs of the community and to advise citizenry regarding the sducture and
activities of the City organization.
• To facilitate citizen involvement and requests for service.
PERSONNEL DATA 2008 2009
POSITION TITLE CURRENT NUMBER ADOPTED
City Manager 1 1
Senior Project Manager I 1
Executive Assistant I 1
Clerical Specialist T 1 2
Management Assistant I 1
Intern 1
TOTAL G 7
NOTES AND ADJUSTMENTS: A permanent part-time Cletcal Specialist I is added to support internal
and external service needs, primarily phone and lobby coverage.
CityMgr -49- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
City Manager
Office of the Director 2007 Zoos 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1110
Personal Services
2110 Salaries/Wages 353,957 414,073 403,103 394,750 471,132
2111 Overtime Wages 2,681 3,000 3,000 2,000 3,000
2112 Other Wages 16,824 15,000 25,970 25,970 17,124
2119 Instant Bonuses 4,250 10,000 10,300 10,300 12,000
2120 Employee Benefits 107,973 129,180 128,880 108,550 120,345
2140 Uniforms & Clothing 0 0 0 0 0
485,685 571,253 571,253 541,570 623,601
Other Expenses
2201 Conference/Mileage 8,664 11,000 11,000 11,000 11,250
2210 Reimbursable Business ExK 504 2,000 2,000 1,000 2,000
2211 Meeting Expenses 4,094 5,000 5,000 5,000 5,000
2230 Staff Goal Setting 2,105 4,500 4,500 4,500 4,500
2320 Communications 1,996 0 0 0 0
2330 Rents/Leases 0 3,160 3,160 1,000 0
2349 Professional Services 0 21,000 21,000 18,000 24,000
2351 Maint. of Equipment 0 250 250 0 250
2380 Printing & Reproductions 273 500 500 500 600
2390 Misc Contractual Services 0 1,000 1,000 0 3,350
2391 Memberships/Subscriptions 2,995 4,750 4,750 4,750 4,285
2410 Office Supplies 1,084 2,000 2,000 2,000 2,000
2420 Operating Supplies 589 1,250 1,250 500 750
2440 Small Tools & Minor Equip 122 200 200 200 200
2812 Special Projects/Programs 4,111 20,000 59,889 43,000 16,000
26,537 76,610 116,499 91,450 74,185
Capital Outlay
2520 Equipment & Furniture 0 10,500 10,500 10,500 5,000
0 10,500 10,500 10,500 5,000
TOTALS $512,222 $658,363 $698,252 $643,520 $702,786
-50-
Office of the City Manager
BUDGBT SUMMARY:
• Account 2211 includes funding for meetings sponsored by the City. This may include food, beverages,
and associated supplies.
• Account 2349 is for art consulting services and benchmarking training and implementation.
• Account 2391 includes funding for memberships in Ohio City Management Association, International
City/County Management Association, and other similar organizations.
• Account 2520 includes funding for furniture for the City Manager.
• Account 2812 includes funding to develop a new orientation program for new Board and Commission
members, and for other special projects that may come up in 2009.
CityMgr -51- 12/08/08
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Miscellaneous Accounts/Contingencies
STAT)rMIrNT OT TUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to the operational costs
of a specific function. The funedonal "supervision" of these accounts is provided by the Office of the City
Manager.
Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current
fiscal year. The expenditures are required to be approved by the City Manager.
NOTES AND AD,TUSTMENTS:
MiscAccts -53- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
City Manager
Miscellaneous 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1119
Other Expenses
2349 Professional Services 144,014 180,000 252,000 252,000 180,000
2362 Workers' Compensation 304,059 300,000 300,000 250,000 300,000
2391 Memberships/Subscriptions 49,871 79,130 78,970 60,000 55,000
2392 County Wide Disaster Serv 32,572 34,250 34,410 34,407 34,800
2821 Grants/Community Org 35,000 50,000 50,000 50,000 50,000
2823 Leadership Dublin 10,000 10,000 10,000 10,000 10,000
2990 Contingencies 85,395 150,000 150,000 100,000 150,000
660,911 803,380 875,380 756,407 779,800
TOTALS
$660,911 $803,380 $875,380 $756,407 $779,800
-54-
Office of the City Manager
Miscellaneous Accounts/Contingencies
BUDG)JT SUMMARY:
• Account 2349 provides funding for federal and state lobbying efforts.
• Account 2362 provides funding for the City's self-insured workers' compensation program. This amount
reflects the City's program costs including claims, third party adminisn~ation and excess loss coverage.
• Account 2391 includes funds for memberships/subscriptions to the Ohio Municipal League, the National
League of Cities, Mid-Ohio Regional Planning Commission, and any other citywide
memberships/subscriptions.
• Account 2821 provides funding for the Dublin Counseling Center.
• Account 2823 provides funding for Leadership Dublin.
MiscAccts -55- 12/08/08
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Human Resources
STATEMENT OF FUNCTIONS:
Human Resources (HR) is managed by the Director of Human Resources, who reports directly to
the City Manager. Human Resources provides strategic leadership and direction to the
organization in all functional areas of Human Resources Management including recruitment and
selection; classification and compensation; performance management; wage and salary
administration; benefits administration; labor/employee relations; policy analysis/development;
organizational analysis/development; and training & development. Human Resources also
provides leadership and direction to the organization in all functional areas of Risk Management
and Occupational Safety & Health.
OBJECTIVES & ACTIVITIES:
• To function as a strategic partner in the organization -providing guidance, direction and
consultation to all segments of the organization on a full range of Human Resource
Functions.
• To lead the organizaton in workforce planning and succession/Calent management efforts
to help ensure the sustained success of the organization in the future.
• To develop and administer recruitmenUselection activities associated with acompetency-
based strategy; pa~•tnering with all organizational units in the selection of high quality
candidates.
• To provide leadership and guidance to the organization in developing and implementing
new benefiC and related health management strategies (i.e. short-term disability, Healthy
by Choice Program).
• To provide leadership, guidance, and direction to the organization in the administration of
its classification & compensation systems, ensuring that all managerial and supervisory
personnel are effectively trained in the adminisu-ation of such systems.
• To provide leadership and direction to the organization in the administration its
performance management system; ensure that al] managers are rained in the
administration of the performance management system; provide guidance and direction to
managers in the development of meaningful performance objectives and individual
development plans for their employees.
• To implement and administer supervisory training programs that focus on
skilllcompetency development.
• To coordinate the negotiation process for a successor labor agreement with the Fraternal
Order of Police, Ohio Labor Council (Commmrications Technicians-Division of Police).
• To lead a new Diversity/Cultural Awareness initiative on an organization-wide basis.
• To administer a new Human Resources Information System CHRIS) that will enhance the
efficiency and tracking ability of HR, the delivery of services by HR, and that will
provide aself-service component for employees to self-manage their own information.
• To manage insurance, risk management, and occupational safety & health programs.
• To administer the City's self-insured workers compensation program.
PERSONNEL DATA 2008 2009
POSITION TITLE CURRENT NUMBER ADOPTEll
Director Human Resomroes 1 I
Human Resource Manager 1 I
Human Resource Specialist 3 3
Human Resource Assistant 1 I
Safety Administrator/Risk Manager 1 1
Risk Management Assistant 1 1
Staff Assistant 1 1
TOTAL 9 9
NOTES AND AD,TUSTMENTS:
Human Resources - 57-
12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
City Manager
Human Resources 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1120
Personal Services
2110 Salaries/Wages 553,261 586,000 586,000 580,700 634,189
2111 Overtime Wages 2,362 3,000 3,000 1,910 3,000
2112 Other Wages 0 2,000 2,000 0 0
2120 Employee Benefits 200,143 213,950 213,950 196,900 206,970
2125 Employee Training & Dev. 29,803 46,500 48,345 40,000 36,000
2126 Tuition Reimbursement 27,300 45,000 60,145 40,000 45,000
2140 Uniforms & Clothing 1,352 1,200 1,320 1,311 2,184
814,221 897,650 914,760 860,821 927,343
Other Expenses
2201 Conference/Mileage 9,150 11,000 11,000 11,000 10,000
2210 Reimbursable Business Exf 0 7,500 7,500 4,000 10,000
2211 Meeting Expenses 3,600 4,000 4,000 1,000 4,000
2320 Communications 4,337 0 0 0 0
2330 Rents/Leases 4,508 4,900 4,900 4,900 5,000
2349 Professional Services 56,160 78,375 78,375 65,000 74,545
2351 Maint. of Equipment 5,446 8,130 8,130 7,895 3,200
2360 Insurance & Bonding 372,448 412,200 412,200 412,200 416,162
2365 Insurance Claims paid 3,984 10,000 10,000 4,500 10,000
2370 Advertising 20,861 24,000 24,000 20,000 23,200
2380 Printing & Reproductions 1,638 2,000 2,000 1,700 3,120
2390 Misc Contractual Services 26,689 28,400 28,400 28,400 29,520
2391 Memberships/Subscriptions 8,176 8,000 8,288 6,500 8,500
2410 Office Supplies 4,010 10,000 10,000 6,000 10,000
2440 Small Tools & Minor Equip 1,100 6,000 6,000 1,500 200
2810 Employee Awards Program 1,863 3,500 3,500 3,100 3,500
2812 Special Projects/Programs 4,823 4,000 4,000 4,000 13,000
2815 Risk Mgt./Safety Programs 9,700 19,590 19,590 9,990 19,590
538,493 641,595 641,883 591,685 643,537
Capital Outlay
2520 Equipment & Furniture 190 0 0 0 0
190 0 0 0 0
TOTALS $1,352,904 $1,539,245 $1,556,643 $1,452,506 $1,570,880
-58-
Human Resources
BUDGET SUMMARY:
• Account 2125 provides funding for supervisory and non-supervisory training on an
organization-wide basis (e.g. conducting effective performance appraisals, Covey's 7
Habits of Highly Effective People, drug & alcohol awareness, conversational Spanish),
and an organization-wide Diversity/Cultural Awareness program.
• Account 2140 provides funding for Dublin City staff shirts for newly hired employees;
the budget reflects the purchase of a "greener" shirt made from bamboo.
• Account 2349 provides funding for various emp]oyment screening procedures, i.e.
criminal record checks, driving record checks, drug testing, polygraph examinations
(Police), psychological evaluations (Police), written testing (Police), and medical
examinations. This account also provides funding for grievance arbiu~ation expenses.
• Account 2360 provides funding for the City's conu~ibution to the CORMA (Central Ohio
Risk Management Association) self-insured loss fund and for stop loss premiwns for the
coverage period of October 1, 2009 to October 1,2010.
• Account 2370 provides funding for recruitment announcements in newspapers,
professional/trade journals and publications, and on various websites.
• Account 2390 includes funding for the City's Employee Assistance Program and the
maintenance fees for the City's on-line employment application program.
• Account 2810 funds employee service awards.
• Account 2812 prodrdes funding for attendance at police recruiting fairs and an
organizational climate survey.
• Account 2815 provides funding for employee safety programs, some of which are
mandated by State safety regulations.
Human Resources -59- 12/08/08
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Community Relations/Communications serves as in-house support to all City functions for communication counsel, public
information campaigns, message and issues management, graphic design and branding, publications, cable TV services and
ceremonial and special project needs; i^ 2009 these include the Grounds of Remembrance, the Parade of Homes and the
Bicentennial Celebration. Communications is responsible for internal communications, external communications, media
relations, and the City and Dublin H~ish Festival web sites and Intranet sites. Community Relations also coordinates City
services reouired for events held within the City of Dublin through the Special Event Permit process.
• To serve as media relations and public information officers for all City departments.
• To promote City Council goals, achievements and initiatives, including economic development, environmental
sustainability and Historic Dublin.
• To develop and administer the City's internal communications program, employee recognition events program
and the City's overall recognition program.
• To manage citywide social media efforts including online video, blogging, social networking and podcasts.
• To conduct biennial citywide Public Opinion and Citizen Satisfaction survey.
• To research and prepare speeches and talking points for City Council membeix, City Manager, directors and other
key officials.
• To coordinate press conferences, dedications and special projects such as the State of the City Address, park
dedications, Arbor Day, Grounds of Remembrance and the City's Bicentennial Celebration.
• To manage the City's web sites including City of Dublin, Dublin Irish Festival, DubNet, and Economic
Development.
• To manage the City's cable TV programming including "It's Happening in Dublin," bulletin board and
community programming, i.e. Dublin Schools.
• To implement the Civic Association Initiative via regular correspondence, bi-annual meetings, block party
package and float initiative.
• To coordinate citywide Memorial Tournament activities to enhance relationships with community leaders and
VIPs for economic development, relationship building and international recognition.
• To support the special events team in coordinating and implemenffitgthe Dublin Irish Festival, Independence Day
Celebration, St. Patrick's Day Parade and Spooktacular:
• To serve as a liaison to Historic Dublin to promote their events and special projects and facilitate the banner and
pennant program.
PERSONNT/L DATA
POSITION TITLIJ
2008
2009
ADOPTCD
Director, Community Relations
Public Affairs Officer
Public Information Officer
Website Editor
Website Specialist
Administrative Assistant
Office Assistant II
Community Relations Assistant
Intern
Office Assistant I-Seasonal/ 3
months
TOTAL
1 1
1 1
] I
1
2 2
1 1
12 12
The Persona] Services costs for the Director, Administrative Assistant, Community Relations Assistant, Office AssistantII
and seasonal Office Assistant I are allocated fifty percent (50%) to this budget and fifty percent (50%) to the Hotel/Motel
Tax Fund.
CommRelations -61- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
City Manager
Community Relations 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1130
Personal Services
2110 Salaries/Wages 345,105 433,020 433,020 402,500 478,675
2111 Overtime Wages 6,551 7,750 7,750 5,000 7,750
2112 Other Wages 18,750 36,100 36,100 31,572 36,700
2120 Employee Benefits 128,594 164,100 164,100 142,000 158,285
499,000 640,970 640,970 581,072 681,410
Other Expenses
2201 Conference/Mileage 7,431 10,250 10,250 6,508 11,250
2211 Meeting Expenses 888 1,300 1,300 1,300 1,300
2320 Communications 9,471 7,350 6,750 5,950 1,100
2330 Rents/Leases 1,085 0 0 0 0
2349 Professional Services 64,184 88,700 91,380 82,200 164,400
2351 Maint. of Equipment 0 600 600 0 1,100
2370 Advertising 23,800 22,000 23,732 23,732 23,000
2380 Printing & Reproductions 12,561 41,500 48,614 41,700 20,500
2390 Misc Contractual Services 3,305 2,050 2,563 2,400 3,600
2391 Memberships/Subscriptions 4,821 5,100 5,100 5,100 4,135
2410 Office Supplies 6,427 6,500 7,543 6,500 7,300
2420 Operating Supplies 6,637 10,500 15,397 10,000 15,000
2440 Small Tools & Minor Equip 724 9,500 10,800 10,800 1,500
2812 Special Projects/Programs 143,503 205,100 208,713 167,707 105,800
2813 Promotional Programs 162,481 178,300 178,860 178,856 196,500
447,318 588,750 611,602 542,753 556,485
Capital Outlay
2520 Equipment & Furniture 0 5,000 5,000 5,000 0
0 5,000 5,000 5,000 0
TOTALS $946,318 $1,234,720 $1,257,572 $1,128,825 $1,237,895
-62-
Community Relations
BUDGET SUMMARY:
• Account 2211 provides funding for business luncheons, internal working meetings and an annual Central
Ohio Public Information Officer luncheon.
• Account 2320 includes funding for courier service charges and cable TV recording service
• Account 2349 includes funding for graphic design, photography, media tracking, web site hosting, Dublin
Life contract fee, e-news services and social media training. The increase reflects the shift of funding for
cable television expenses from special projects (account 2812) to this account.
• Account 2351 provides maintenance for 1610 AM radio station, DTV equipment and camera equipment.
• Account 2370 provides funding for the comprehensive In Touch ad in Che local newspaper.
• Account 2380 includes funding for printing costs for the community survey, annual report, bike path map
and employee newsletter. In 2008, resident guides were printed but will not be reprinted in 2009,
resulting in the funding decrease. '
• Account 2390 provides funding for contractual services including professional organizations, newspapers
and periodicals and books.
• Account 2410 provides funding for office supplies.
• Account 2420 includes funding for Historic Dublin lamppost banners and pennants.
• Account 2440 includes funding for camera equipment and equipment for live broadcasts on the web.
• Account 281.2 includes funding for citywide Employee Recognition Program; Ciry director receptions;
new park openings; the Civic Association Initiative including block party supplies, president's manual and
parade initiative; ceremonial tree lighting; historic preservation; Grounds of Remembrance dedication
ceremony and promotional support; Dr. Martin Luther King Jr. Day and Veterans Day activities;
community survey development; employee recognition events including Sta~~ Celebration, employee
breakfast at the Memorial Tournament and employee tickets for the Dublin Dish Festival.
• Account 2813 provides funding for the City's involvement with the Memorial Tournament, which
includes a hospitality area, badge package, daily tickets, advertising in the Memorial TomnamenC
Magazine, 20 positions for the Nicklaus/Flick golf school and designation as host of the corporate outing
and the media room. Also included is funding for citywide recognition gifts and promotional purchases.
Comm Relations -63- 12/08/08
THIS PAGE LEFT BLANK INTENTIONALLY
Legal Services
STATUMENT OF FUNCTIONS:
The Law Director provides legal representation to City Council, the City Manager, the administrative
departments, and various Boards and Commissions. The Law Director is appointed by the City Manager with
the approval of City Council. Cun~ently Chis position is filled on a contractual basis.
Periodically, other legal counsel is retained for specialized problems or legal work. The Director of Law
prepares ordinances, resolutions, legal opinions, contracts, agreements and legal documents. The Director
also advises City Officials of pending legislation affecting municipal operations. In addition, either the
Director or one of the Director's assistants prosecutes all criminal cases which come before the Dublin
Mayor's Court.
OBJECTIVES AND ACTIVITIES:
• To provide legal counsel in accordance with the conaact.
PERSONNEL DATA
POSITION TITLE
2008
CURRENT NUMBER
2009
ADOPTED
Director of Law
Assistant Director of Law
TOTAL
2
3
NOTES AND ADJUSTMENTS:
Numerous associates within the firm of Schottenstein, Zox, and Dunn work under the direction of the Dfrector
of Law to provide legal counsel for the City.
Law -65- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
City Manager
Legal Services 2007 2008 2008 2008 2009
Actual Budgei Revised Budget Estimate Budget
101-1140
Other Expenses
2345 Legal Services 950,708 950,000 930,000 930,000 950,000
2346 Other Legal Services 843,344 525,000 951,608 950,000 595,000
2349 Professional Services 82,640 150,000 100,000 100,000 150,000
1, 876, 692 1, 625,000 1,981,608 1, 980,000 1, 695,000
TOTALS $1,876,692 $1,625,000 $1,981,608 $1,980,000 $1,695,000
-66-
Legal Services
BUDGET SUMMARY:
• Account 2345 is used to pay for general services provided by the Director of Law, including Mayor's
Court.
• Account 2346 provides funding for special legal services provided by the Director of Law, for
example, in the areas of labor relations and telecommunications, and bond counsel related to the
issuance of debt.
• Account 2349 includes funds for services related to economic development and other outside legal
services as needed.
Law -67- 12/08/08
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Finance/Office of the Director
STATEMENT OF FUNCTIONS:
The Director of Finance assists the City Manager in the preparation and administration of the operating
budget, the capital improvements program, and is responsible for the administration of the City's debt and the
various economic development and tax increment financing agreements.
The Director of Finance also has administrative authority over Taxation, Procurement, and Accounting and
Auditing.
OI3.TECTIVES AND ACTIVITIES:
• To help maintain a fiscally sound government and to conform to regulations by improving methods
for financial planning and capital improvement planning.
• To provide assistance to the City Manager in the preparation and administration of the City's
operating and capita] budgets.
• To update, on an annual basis, the costs of all services provided by the City and to compare and
evaluate the service cost with the service revenue.
• To maintain the financial records, ensure compliance with economic development commitments, and
allocate funds in accordance with the applicable agreements for the City's various Tax Increment
Financing Districts and Community Reinvestment Areas.
• To administer the City's debt financing function with the goal of maintaining the AAA rating from
Fitch Ratings and Aaa rating from Moody's Investors Service.
• To receive the Distinguished Budget Presentation Award for the 2009 Operating Budget.
• To develop, implement and administer the City's procurement functions, including competitive bid
processes and utilization of cooperative purchasing and reverse auction alternatives.
PERSONNEL DATA
POSITION TITLE
Director, Finance/Deputy City Manager
Deputy Director of Finance
Budget Manager
Financial Analyst
Budget Analyst
Procurement Assistant
Administrative Assistant
TOTAL
2009
ADOPTED
1
1 1
1 I
1 I
1 I
1 1
1 i
7 7
NOTES AND AD,TUSTMENTS: The budget analyst position will be filled in the last quarter oP 2009.
2008
CURRENT NUMBER
FinAdm -69- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Finance
Otfice of the Director 2007 2008 2008 2008 2009
Aciual Budget Revised Budget Estimate Budget
101-1210
Personal Services
2110 Salaries/Wages 395,332 469,800 469,800 445,000 493,615
2111 Overtime Wages 55 150 150 150 150
2120 Employee Benefits 116,797 148,430 148,430 125,000 137,765
512,184 618,380 618,380 570,150 631,530
Other Expenses
2201 Conference/Mileage 2,318 6,500 6,644 1,700 6,500
2320 Communications 845 0 0 0 0
2340 Accounting/Auditing Serv 500 500 500 500 500
2380 Printing & Reproductions 807 2,500 4,000 3,000 2,500
2390 Misc Contractual Services 5,000 7,000 7,000 7,000 25,000
2391 Memberships/Subscriptions 959 900 900 900 1,000
2410 Office Supplies 300 1,000 1,000 1,000 1,000
10,729 18,400 20,044 14,100 36,500
TOTALS $522,913 $636,780 $638,424 $584,250 $668,030
70-
1?inance/Office of'the Director
]3UDG)/T SUMMARY:
Account 2380 provides funding for the printing of the City's operating and capital budgets and the
cost study document. The number of hard copy documents will be fewer due to an increase in CD
Rom versions as well as availability on the City's web site.
Account 2390 funds consultation for completion of the cost of services study and upgrades to the
software.
FinAdm -71- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Finance
Procurement 2007 2008 2008 2008 2009
Aciual Budget Revised Budget Estimate Budget
101-1211
Personal Services
2110 Salaries/Wages 45,471 47,900 47,900 46,880 50,740
2111 Overtime Wages 483 550 550 550 550
2120 Employee Benefits 20,296 21,875 21,875 21,868 22,371
66,250 70,325 70,325 69,298 73,661
Other Expenses
2201 Conference/Mileage 0 500 500 0 500
2320 Communications 26,908 45,000 45,000 45,000 45,000
2330 Rents/Leases 12,447 16,320 16,320 16,320 19,240
2351 Maint. of Equipment 5,807 4,700 4,700 4,700 1,000
2370 Advertising 2,146 6,000 6,000 6,000 2,500
2390 Misc Contractual Services 19,503 20,000 20,497 20,497 20,000
2391 Memberships/Subscriptions 630 1,125 1,125 750 795
2410 Office Supplies 30,026 27,000 27,000 27,000 27,000
2420 Operating Supplies 0 700 700 700 700
2429 Coffee/Misc. Supplies 13,450 19,500 19,500 18,000 19,500
110,917 140,845 141,342 138, 967 136,235
TOTALS $177,167 $211,170 $211,667 $208,265 $209,896
-72-
rinance/ Procurement
BUDGET SUMMARY:
• Account 2320 reflects postage expenses for• City Hall.
• Account 2330 includes funding for rental of the City Hall postage machine and water coolers.
• Account 2351 has decreased, reflecting the shift of copier maintenance charges to Information
Technology.
• Account 2370 provides funding for bid notices/legal advertisements for public improvement and
construction projects; greater use of the City's website as well as use of alternative advei~ising
venues have reduced this cost.
• Account 2410 provides funding for letterhead stationery/envelopes, business cards, note cards, and
folders for citywide usage.
• Account 2429 provides funding for coffee and related supplies to make coffee available to City staff
and visitors during meetings at City buildings.
Procurement -73- 1.2/08/08
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Finance/ Transfers/Advances
STATFM>JNT OF FUNCTIONS:
The General Fund is the general operating fund of the City; money can be transferred fiom the General Flmd
to any other fund with approval of City Council. A transfer is the permanent movement of money from one
fund to another.
Operating transfers are made to the Sweet Maintenance and Repair Fund, the Recreation Fund, the Safety
Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly credited to those
funds. Funds are transferred when their fund balance drops below the average monthly expenditures
anticipated.
Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects
identified in the City's Five-Year Capital Improvements Program (CIP). To the extent that cash reserves
become available in the Genera] Fund, additional capital projects are programmed in the CIP.
An advance is a temporary movement of money from one fund to another. The City has utilized advances, for
the most part, to provide initial funding for capita] projects associated with the tax increment financing
districts.
NOTES AND ADJUSTM);NTS:
Transfer -75- 12/08/08
2009 Budget-City of Dublin, Ohio
General Fund 2008
Finance 2007 2008 Revised 2008 2009
Transfers/Advances Actual Budget Budget Estimate Budget
101-1217 Transfers
2710 Street Maintenance Fund $1,500,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000
2711 Recreation Fund 3,500,000 4,500,000 4,500,000 3,000,000 4,500,000
2712 Safety Fund 8,400,000 9,700,000 9,700,000 8,400,000 9,700,000
2714 General Bond Retirement Fund 0 0 0 0 0
2715 Capital Improvements Tax Fund 7,500,000 2,000,000 2,000,000 2,000,000 0
2718 Swimming Pool Fund 200,000 550,000 550,000 150,000 550,000
2720 Cemetery Fund 100,000 150,000 150,000 100,000 125,000
2723 Land Acquisition Fund 0 0 0 0 0
2740 COIC Improvement Fund 3,500,000 2,000,000 3,000,000 3,000,000 0
101-1218 Advances (1)
2740 COIC Improvement Fund 0 0 0 7,200,000 0
TOTALS $24,700,000 $20,900,000 $21,900,000 $25,850,000 $16,875,000
(1) Advances are not required to be appropriated, they are reflected for cash flow purposes.
76-
Finance/ Miscellaneous Accounts
STATEMENT OF FUNCTIONS:
These are miscellaneous accounts within the General Fund which are not directly related to Che operational costs
of a specific function. The functional "supervision" of these accounts is provided by the Department of Finance.
The cost of the City's annual audit has been reflected in the Miscellaneous Accounts due to its citywide nature.
NOTES AND ADJUSTMENTS:
MiscAccts -77- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Finance
Miscellaneous 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1219
Other Expenses
2301 County Auditor Deductions 7,929 15,000 15,000 11,700 10,000
2340 Accounting/Auditing Serv 52,111 55,000 54,000 53,850 58,000
2398 Real Estate Taxes 106,966 96,000 207,000 207,000 220,000
2309 Health Services 199,603 206,606 206,606 206,606 222,950
366,609 372,606 482,606 479,156 510,950
TOTALS
$366,609 $372,606 $482,606 $479,156 $510,950
78-
Tinance/Miscellaneous Accounts
BUDGBT SUMMARY:
• Account 2301 provides funding for election expenses and expenses related to advertising and collecting
delinquencies. These fees are deducted from the City's property tax settlements.
• Account 2309 provides funding for the City's contract with the Franklin County Board of Health .
• Account 2340 provides funding for the City's annual audit. The Auditor of State recently has approved
anew three-year contract to retain the City's current auditors. Clark, Schaefer, Hackett and Co.
• Account 2398 funds real estate taxes for properties owned by the City that are not tax-exempt based on
usage, or for which property tax exemption is pending.
MiscAccts -79- ] 2/08/08
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cr~~Y or nuBLr~,
rinance/Accounting & Auditing
STATEMENT OF FUNCTIONS:
Accounting 8c Auditing is responsible for maintaining the financial records of the City including: recording
all receipts and expenditures; processing the City's payroll, maintaining capital asset records, internally
examining and auditing accounts of the various departments and prepazation of the City's Comprehensive
Annual Financial Report (CAFR).
OBJECTIVES AND ACTIVITIES:
• To receive an unqualified audit opinion and the Certificate of Achievement for Excellence in
Financial Reporting Por The City's CAFR.
• To collect, deposit, and accurately account for.City monies received, and ensure compliance with
established procedures.
• To pay vendors providing goods and services to the City in a timely manner, account for
expenditures accurately and ensure compliance with established procedures.
• To ensure accurate and timely payment of employees' wages, salaries and benefits in accordance
with the City's labor conuacts, administrative policies, and federal and state regulations.
• To safekeep and invest City monies in a manner consistent with the Ohio Revised Code and the
City's investment policy.
• To maintain accountability for the City's capital assets.
PERSONNEL DATA
POSITION TITLE
Director, Accounting & Auditing
Accountant
Payroll Specialist
Accounting Specialist
Accounting Specialist (pazt-time)
TOTAL
NOTES AND AD,TUSTMENTS:
2008 2009
CURRENT NUMBER ADOPTED
1
FinAcct -81- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Finance
Accounting and Auditing 2007 2008 2008 2008 2009
Actual Budget Revised Budgei Estimate Budget
101-1220
Personal Services
2110 Salaries/Wages 383,492 430,250 430,250 394,050 459,790
2111 Overtime Wages 481 1,000 1,000 1,000 1,000
2120 Employee Benefits 125,209 136,300 136,300 127,245 140,585
509,182 567,550 567,550 522,295 601,375
Other Expenses
2201 Conference/Mileage 6,861 7,000 7,000 6,000 7,000
2320 Communications 158 0 0 0 0
2340 Accounting/Auditing Serv 550 9,050 9,050 8,550 550
2349 Professional Services 30,000 30,000 32,500 32,500 30,000
2351 Maint. of Equipment 0 500 500 500 500
2370 Advertising 44 100 100 100 100
2380 Printing & Reproductions 1,512 1,500 1,500 1,500 1,500
2390 Misc Contractual Services 14,136 20,500 22,000 22,000 23,000
2391 Memberships/Subscriptions 1,050 1,300 1,300 1,300 1,300
2410 Office Supplies 5,458 8,500 7,764 7,500 8,000
2910 Refunds 4 0 10 8 0
59,773 78,450 81,724 79,958 71,950
Capital Outlay
2520 Equipment & Furniture 1,070 1,500 1,500 1,500 1,500
1,070 1,500 1, 500 1,500 1, 500
TOTALS $570,025 $647,500 $650,774 $603,753 $674,825
_82_
Finance/Accounting & Auditing
BUDG)JT SUIVTMARY:
• Account 2340 provides funding for the Government Finance Officers Association (GFOA) filing of
the Comprehensive Annual Financial Reports (CAFR). Funding in 2008 included an audit of the Golf
Club of Dublin, which is done every two years.
• Account 2349 provides funding for the use of an investment advisor for most of the City's portfolio.
• Account 2370 provides funding for Che public notice of the availability of the City's financial
statements as required by the Ohio Revised Code.
• Account 2380 provides funding for the printing of the City's CAFR. The number of hvd copies
printed of the document has been reduced, and compact disk versions will be used to distribute the
document where appropriate.
• Account 2390 provides funding for custodial fees related to invesUnent accounts, other banking fees,
Pees associated with the City's purchasing card program and armored car pickup of Dublin bish
Festival cash.
• Account 2470 provides funding for blank check stock and leave request forms for City employees.
FinAcct -83- 12/08/08
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Finance/Taxation
STATEMENT OF FUNCTIONS:
Taxation is responsible for the collection of all tax revenues, audits, delinquency collections, compliance
projects, refunds, and other duties as assigned. The City of Dublin continues to grow and, as a mandatory
filing community, the City is always striving to reduce the number of forms printed to become "greener" and
to use more innovative means for tax filings to achieve a higher level of distinction in Central Ohio.
Preliminary and final audits are conducted to insure that all tax obligations have been fulfilled. The Director
of Taxation works closely with businesses to insure proper and timely filing, paying and processing of all tax
forms.
OB,TECTTVES AND ACTIVITIES:
• To operate an efficient, organized and cooperative tax office.
• To reduce the number of withholding forms printed by sending a letter with a Personal URL to each
non-payroll service withholder to allow them to access their own forms and to print them as needed
(reduction in cost of printing and postage).
• Work with City of Columbus Co develop a uniform method to allow payroll service providers to file
using ACH Credit.
• To accept payments via credit/debit cards and elech•onic checks through a third party provider at no
cost to the City (increase customer service and reduce delinquencies).
• To allow more Dublin residents to file elecaonically by establishing a pilot program for residents
who have not owed any tax for the past three years.
• To allow tax practitioners to file clients' returns and pay any tax due eleca-onically.
• To maintain prompt processing time frames on all returns and refunds.
• To review withholding frequencies on all accounts and make necessary adjustments.
• To closely monitor progress of collection efforts through formally established delinquency
procedures.
• To monitor income tax legislation and update income tax ordinance as necessary.
• To accept W-2's via magnetic tape or diskette.
• To accept payments processed through the Ohio Business Gateway.
• To cross-train Taxation staff.
• To implement electronic filing and electronic funds transfer for withholding accounts.
• To provide assistance in the adminishation of tax increment financing and economic development
agreements.
• To scan all tax documents to enable records to be accessed quickly and efficiently at each work-
station.
PERSONNEL DATA 2008 2009
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Taxation 1 1
Accounting Specialist 4 4
Office Assistant II (part-time) 1 1
Office Assistant I (part-time) I 1
Intern ] 1
TOTAL
8
NOTES AND AD,TUSTMENTS: Due to the value of the intern position in 2008 in assisting with special
projects, this position is continued in 2009.
FinTax -85- ]2/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Finance
Taxation 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1230
Personal Services
2110 Salaries/Wages 342,425 381,050 381,050 357,290 390,460
2111 Overtime Wages 1,314 3,000 3,000 2,000 3,000
2112 Other Wages 0 5,925 5,925 3,000 5,925
2120 Employee Benefits 113,493 124,775 124,775 107,785 112,985
457,232 514,750 514,750 470,075 512,370
Other Expenses
2201 Conference/Mileage 2,142 5,250 5,250 3,000 5,910
2320 Communications 8,235 13,100 13,100 13,100 10,555
2349 Professional Services 4,876 7,675 7,675 6,475 18,875
2351 Maint. of Equipment 125 350 350 350 350
2390 Misc Contractual Services 13,392 25,750 45,059 44,590 45,000
2391 Memberships/Subscriptions 847 2,170 2,170 2,170 2,240
2410 Office Supplies 3,534 5,000 5,000 5,000 5,000
2414 Dublin Forms 6,648 8,650 15,137 6,865 8,750
2420 Operating Supplies 0 500 500 250 0
2910 Refunds 3,039,083 2,210,800 2,210,800 2,210,800 2,306,883
3,078,882
2,279,245 2,305,041 2,292,600 2,403,563
Capital Outlay
2520 Equipment & Furniture 1,478
1,478
TOTALS $3,537,592
3,500 3,500 1,500 0
3,500 3,500 1,500 0
$2,797,495 $2,823,291 $2,764,175 $2,915,933
-86-
rinance/Taxation
BUDG)JT SUMMARY:
• Account 2349 provides funding for the online tax too] (including withholding) and electronic filing for both
individuals and tax practitioners.
• Account 2390 includes funding to utilize a collection agency for collection of delinquent accounts.
Continued in 2009 is funding to subscribe to an Internet service to obtain information on residents who
have relocated from Dublin, including new addresses and length of residence in Dublin. This information
allows the City to pursue returns from former residents in a timely manner, and to file claims in small
claims court, potentially increasing income tax receipts. These practices help reduce legal fees associated
with tax collections.
• Account 2414 funds letters with URLs that are sent to filers to direct them to the online tax tool to reduce
the number of paper returns received; thus reducing the manpower necessary to ensure the returns are auly
"Dublin" returns. Non-payroll service provider withholding accounts will receive a letter with a Personal
URL instead of a booklet that will allow them to print forms with their Dublin identification as needed and
will identify them as "active" accounts thereby reducing the City's accepting dollazs for accounts with
Dublin mailing address but not physically located in Dublin.
• Account 2910 provides funding for income tax refunds. The estimate is based on refunds processed the
last three years. Refunds have been approximately 3.25 % of the total collections.
FinTax -87- 12/08/08
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Public Service/ Office of Director of Public Service
STATEMENT OF FUNCTIONS:
Public Service is under the guidance of the Chief of Police/Deputy City Manager. Employees su~ive to support and
enforce the intent and spirit of the City's Mission Statement, and to execute the guidance of the City Manager in a
well-planned and highly accountable fashion. The employees take pride in providing services which are of the
highest quality with a focus on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To oversee the day-to-day operations of divisions within Public Service
• To provide administrative support to the Department.
PERSONNEL DATA 2008 2008
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Public Service 0 0
Administrative Specialist 1 1
Office AssistantT l 1
TOTAL
NOTES AND ADJUSTMENTS:
Service -89- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Public Service
Office of the Director
2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1310
Personal Services
2110 SalariesNVages 82,094 90,250 77,930 64,000 88,984
2111 Overtime Wages 1,584 1,000 1,000 1,000 2,800
2112 Other Wages 12,696 0 12,320 12,317 0
2120 Employee Benefits 28,263 42,700 42,700 26,200 39,425
124,637 133,950 133,950 103,517 131,209
Other Expenses
2201 Conference/Mileage 168 2,500 2,500 2,500 2,500
2210 Reimbursable Business Exf 74 600 600 600 800
2211 Meeting Expenses 1,396 2,000 4,500 4,500 3,500
2320 Communications 1,703 600 600 0 0
2330 Rents/Leases 11,408 11,410 12,353 12,353 11,412
2349 Professional Services 0 5,000 2,500 1,000 0
2351 Maint. of Equipment 4,350 6,100 6,522 8,522 6,000
2380 Printing & Reproductions 68 1,000 1,000 500 0
2391 Memberships/Subscriptions 585 970 970 970 235
2410 Office Supplies 904 2,400 3,468 1,505 2,400
2420 Operating Supplies 0 1,500 1,020 510 1,500
20,656 34,080 36,033 30,960 28,347
Capital Outlay
2520 Equipment & Furniture 0 0 480 480 1,000
0 0 480 480 1,000
TOTALS $145,293 $168,030 $170,463 $134,957 $160,556
-90-
Public Service/ Office of the Director
BUDGBT SUMMARY:
• Account 2210 provides funding for business meeting expenses and for luncheons with public officials from other
jurisdictions, consultants and contractors.
• Account 2330 provides funding for lease of a copier.
Service -91- 12/08/08
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Public Service/ Solid W aste Management
STATEMENT OF FUNCTIONS:
The City of Dublin seeks recognition in the field of local government as being environmentally sensitive. To
this end the City provides a comprehensive solid waste management program. This program provides
services to Dublin residents with an emphasis on reduction, reuse, recycling, and beautification. This
program ensures the City's compliance with all solid waste management rules and regulations. All related
services are provided with the highesC quality focus on customer satisfaction.
OBJECTIVES AND ACTIVITIES:
• To deliver the highest quality curbside chipper/leaf pickup service in the central Ohio area.
• To continue to ensure our contracted refuse services are of the highest quality.
• To maintain good customer relations by providing quality service pickup.
• To keep storm systems free of leaf debris.
• To keep the City's right-of-way free of unsightly and unsafe vegetative debris piles.
• To perform chipper/leaf pickups in an economical efficient manner.
• To continue to inform and educate the public on the City's solid waste programs.
• To continue to increase the diversion rate from landfills by encouraging both business and
residential recycling.
PEI250NNEL DATA
POSITION TITLE
2008
2009
ADOPTED
Operations Administrator
Maintenance Workers
Seasonal Maintenance Workers
Maintenance Crew Supervisor
Office Assistant II
TOTAL
1 1
5 5
3 3
1 1
1 1
11
11
NOTES AND AD,TUSTM)CNTS: This budget reflects Two adminish~ator positions allocated at 50% and 33%,
respectively. 100% of a Crew Supervisor is allocated here. The Office Assistant II position is allocated here
at 100% and the Director position is allocated at 25%.
SwMgmt -93- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Public Service
Solid Waste Management 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1311
Personal Services
2110 Salaries/Wages 435,597 401,575 401,575 401,575 464,400
2111 Overtime Wages 21,013 30,000 36,000 36,000 34,250
2112 Other Wages 16,438 35,000 29,000 27,500 57,720
2120 Employee Benefits 195,253 185,450 185,450 147,000 183,395
2140 Uniforms & Clothing 3,157 9,850 9,905 4,250 9,844
671,458 661,875 661,930 616,325 749,609
Other Expenses
2201 Conferences/Mileage 2,311 10,050 10,050 6,050 9,200
2320 Communications 0 0 0 0 0
2330 Rents/Leases 0 10,000 10,000 5,000 10,000
2349 Other Professional Serv 5,450 4,500 4,500 4,500 3,500
2351 Maint. of Equipment 4,469 5,000 5,000 5,000 4,000
2370 Advertising 0 1,000 1,000 0 1,000
2380 Printing & Reproductions 312 1,000 1,000 1,000 1,000
2391 Memberships/Subscriptions 567 250 250 250 640
2410 Office Supplies 702 800 800 500 800
2420 Operating Supplies 1,236 5,900 5,900 2,900 5,650
2440 Small Tools & Minor Equip 1,316 4,000 4,000 2,900 4,500
2811 Refuse Collect./Recycling 1,836,299 2,307,600 2,415,600 2,350,000 2,387,985
2813 Promotional Programs 7,879 7,450 8,450 7,450 7,450
1,860,541 2,357,550 2,466,550 2,385,550 2,435,725
Capital Outlay
2520 Equipment & Furniture 1,174
3,000 3,000 3,000 0
1,174 3,000 3,000 3,000 0
TOTALS $2,533,173 $3,022,425 $3,131,480 $3,004,875 $3,185,334
-94-
Public Service/ Solid Waste Management
BUDGET SUMMARY:
• Account 2201 provides funds for an operations adminishator to attend the Solid Waste Association of
North America (SWANA) conference which includes recycling certification. This account alsoprovides
funds for CityWorks (the City's work order system) training/eonference, and the Road Scholar training
program.
• Account 2330 provides funds to rent equipment to assist with the recycling bin distribution, for which the
second year of the three-year program is funded in 2009.
• Account 2349 provides funding for professional sewices to remove city facility hazardous waste and dead
animals.
• Account 2420 provides funding for operation supplies including waste hauler permits, paint, nuts/bolCS,
and other consumable items.
• Account 2811 provides funding for the City's refuse/recycling contract with Rumpke. In addition, this
account provides funds for small facility recycling containers, tipping fees for dumpsters/special events,
and recycling containers for parks. In 2009, Funding continues for Che second year of the three-yeu plan
to provide large recycling containers to all households; this program's goal is to increase the volume of
recycling and reduce the volume of recyclable materials that are taken to the landfill.
• Account 2813 provides funding for Greenwise Commercial Recycling, Earthweek, Irish Festival, and
Household Hazardous Waste.
SwMgmt -95- 12/08/08
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Public Service / P'leet Maintenance
STATEMENT OF FUNCTIONS:
The Fleet Maintenance function provides city staff with safe, well-maintained transportation, enabling them to
perform Cheir job tasks with vehicles that reflect a positive image on the individual and the City as a whole.
Goals include ensuring all vehicles and equipment are well maintained and repairs are made in a timely and
efficient manner. Staff will continue to monitor alternative fuel and hybrid fleet options in an effort to reduce
emissions of the city fleet and equipment and to provide more energy-efficient alternatives.
OB,TL+'CTIVES AND ACTIVITIES:
• Provide the highest vehicle maintenance standards.
• Properly maintain fleet to ensure all City equipment is safe for use.
• Add equipment Co fleet as needed to ensure right equipment is available Co perform City functions
safely and economically and deliver the service to Dublin residents aC expected levels.
• Implement consistent preventive maintenance procedures to ensure maximum usage of equipment.
• Provide support services to Che accounting department for online auction to eliminate older equipment
from the fleet.
• Analyze alternative fuel and hybrid fleet options and incorporate those options when appropriate.
PERSONNEL DATA
POSITION TITLE
2008
2009
ADOPTED
Fleet Administrator
Automotive Mechanic I
Office Assistant II
Seasonal Maintenance Worker
Crew Supervisor
TOTAL
1
6 6
1 1
0 1
1 1
10
NOTES AND ADJUSTMENTS: This budget includes the addition of one seasonal maintenance worker.
The seasonal maintenance worker will have various duties, including cleaning the shop, cunning errands and
picking up and delivering fleet/equipment . This will allow the mechanics to focus on skilled mechanical
work.
Fleet -97- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Public Service
Fleet Maintenance 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1321
Personal Services
2110 SalariesNVages 430,772 506,425 506,425 496,100 541,790
2111 Overtime Wages 9,113 12,000 20,000 20,000 18,410
2112 Other Wages 0 0 0 0 18,720
2120 Employee Benefits 181,112 210,780 202,780 175,000 192,340
2140 Uniforms & Clothing 3,923 5,950 5,950 5,950 5,384
624,920 735,155 735,155 697,050 776,644
Other Expenses
2201 Conference/Mileage 1,924 7,000 7,000 5,000 7,800
2320 Communications 0 0 0 0 0
2330 Rents/Leases 233 2,100 2,100 280 2,000
2349 Professional Services 3,279 14,500 15,350 8,350 17,700
2351 Maint. of Equipment 22,944 32,000 32,000 25,000 33,000
2390 Misc Contractual Services 1,689 9,500 9,500 6,000 10,500
2410 Office Supplies 805 1,000 1,000 1,000 1,000
2420 Operating Supplies 11,980 18,000 18,000 10,000 18,000
2421 Fuel 1,286,792 1,300,000 1,850,000 1,850,000 1,878,000
2431 Vehicle Maintenance 202,810 257,000 274,004 250,000 283,000
2440 Small Tools & Minor Equip 4,865 5,400 5,400 5,400 5,400
1,537,321 1,646,500 2,214,354 2,161,030 2,256,400
Capital Outlay
2520 Equipment & Furniture 9,159 18,000 18,000 18,000 18,400
9,159 18,000 18,000 18, 000 18,400
TOTALS $2,171,400 $2,399,655 $2,967,509 $2,876,080 $3,051,444
-98-
Public Service /fleet Maintenance
BUDGT/T SUMMARY:
• Account 2112 includes a new seasonal employee.
• Account 21 l ]funds overtime expenses, which have increased due to the quantity of work necessary
to maintain the City fleet and equipment.
• Account 2330 provides funding for special tool rental.
• Account 2349 includes funds for the removal of hazardous materials in accordance with federal
guidelines, including used motor oil, oil filters and tires.
• Account 2351 provides funding for various equipment inspections, outside body repairs, and the radio
service contract.
• Account 2390 provides funds for fuel system repairs and updates and for fire extinguisher inspection.
• Account 2420 includes funding for soaps, wax degreasers, decal materials and welding materials.
• Account 2421 provides funding for fuel and other petroleum products. Approximately 50% of the fuel
is consumed by the Dublin City School Disaict and Washington Township and is reimbursed based
on actual usage. The fuel request is based on $3.70 per gallon.
• Account 2437 provides funding for the repair and maintenance of all City-owned vehicles and
equipment.
• Account 2440 provides funding for hand tools and special tools due to model year changes.
• Account 2520 provides funding for safety ,jacks, bench vises, fire proof safe, and engine analyzers.
Fleet -99- 12/08/08
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Public Service /Engineering
STATEMENT OT TUNCTIONS:
Engineering provides services such as design review, pavement management, operation and maintenance of
traffic signals, street lights, warning system, pump stations, drafting, surveying, civil project inspecCion,
design, operation and maintenance oP water disaibution, storm and sanitary sewers, sa~eams, retenCion and
detention basins, oversight of City public improvements and consultation on proposed projects to various City
departments. The City Engineer is charged with enforcing standards for all work in the public rights-of-way.
This function reviews the engineering aspects of all development projects and provides significant support to
Sweets and Utilities, Pazks and Recrearion, and Facilities Management regarding the maintenance of City
infrastructure. The City Engineer is called on to provide advice and information to City Council and the
Planning and Zoning Commission.
OBJECTIVES AND ACTIVITIES:
• To maintain City infrasaucture by establishing a maintenance program for sanitary and storm sewers,
manholes, streets, curb and gutters, sidewalks, bikepaths, a~affic signals, streams and ponds.
• To oversee timely completion of City sponsored public improvement projects.
• To ensure comprehensive, timely review of engineering drawings and plans for capital improvements,
subdivisions and development related projects.
• To coordinate with other governmental agencies in regard to issues such as pursuing federal and state
grants, sewer, water and other applicable issues.
• To continue the implementation of the comprehensive stormwater maintenance and improvement
program.
PERSONNEL DATA
POSITION TITLE
Director, Engineering
Engineering Manager
Senior Civil Engineer
Civil Engineer
Engineering Assistant
Electrical Worker
Engineering Project Coordinator
Engineering Project Inspector
ROW Suvvey Specialist
Adminisaative Assistant
Office Assistant I
SCaff Assistant I
TOTAL
2008 2009
VT NUMBER ADOPTED
2
6
2
1
31 30
NOTES AND AD,TUSTMENTS: An Engineering Assistant is proposed in place of the Right of Way (ROW)
Survey Specialist. A Civil Engineer will be reallocated to Building Standards to fill the proposed role of Review
Services Administrator.
Engineer -101- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Public Service
Engineering 2007 2008 2008 2008 2009
Actual Budget Revised Budgei Estimate Budget
101-1330
Personal Services
2110 SalariesNVages 1,621,855 1,836,700 1,836,700 1,719,000 1,866,315
2111 Overtime Wages 51,186 40,000 40,000 40,000 40,000
2112 Other Wages 0 0 0 0 0
2120 Employee Benefits 613,100 684,750 684,750 611,000 652,970
2140 Uniforms & Clothing 3,494 7,500 9,262 8,000 7,500
2,289,635 2,568,950 2,570,712 2,378,000 2,566,785
Other Expenses
2201 Conferences/Mileage 21,300 22,500 22,500 22,500 27,500
2211 Meeting Expenses 2,575 3,250 3,250 2,500 3,000
2320 Communications 22,502 7,900 7,900 4,900 5,000
2330 Rents/Leases 7,631 0 7,700 7,632 0
2346 Eng.lnspection 70,090 75,000 67,300 57,000 60,000
2348 Plan Review 1,300 20,000 35,000 35,000 30,000
2349 Other Professional Serv 276,170 723,600 751,100 740,000 218,500
2351 Maint. of Equipment 1,208 2,000 2,000 1,000 2,000
2380 Printing and Reproduction 670 10,000 10,000 2,000 7,000
2391 Memberships/Subscriptions 3,393 5,000 5,000 4,000 5,000
2410 Oftice Supplies 8,911 12,000 11,140 9,000 12,000
2420 Operating Supplies 4,029 8,500 9,242 6,500 7,000
2910 Refunds 0. 0 860 860 0
419,779 889,750 932,992 892,892 377,000
Capital Outlay
2520 Equipment & Furniture 19,973 23,750 23,750 19,750 4,075
19,973 23,750 23,750 19,750 4,075
TOTALS $2,729,387 $3,482,450 $3,527,454 $3,290,642 $2,947,860
102-
Public Service /Engineering
BUDGET SUMMARY:
• Account 2110 funds replacement of a ROW Survey Specialist with an Engineering Assistant.
• Account 2211 includes funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2330 formerly included lease of a copier; which is now included in Information Technology.
• Account 2346 provides funding for inspection of construction materials by the City of Columbus, contract
geo-technical testing services and conaact inspection services.
• Account 2348 provides funding for consultant and specialized plan review.
• Account 2349 provides funding for consulting services, including surveying, a US 33 corridor
infiasuvcture study, a study of the safety alternatives for Muirfield Drive atMemorial Drive, the National
Pollution Discharge Elimination System (NPDES) permit fee and required public education and outreach,
and professional services associated with floodplain permit review. The funding for 2009 has decreased
over 2008; the 2008 budget funded update of the stormwater master plan.
• Account 2380 provides funding for printing conn•act documents and plans related to the City's capital
improvement projects.
• Account 2520 includes funding for replacement digital cameras for inspection staff and engineers, mag
lights for inspectors, and a tree caliper.
Engineer -103- 7.2/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Public Service
Miscellaneous 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1339
Other Expenses
2310 Utilities 178,337 185,000 201,706 183,375 185,000
2430 Repair & Maintenance 45,852 162,400 214,520 190,000 150,000
224,189 347,400 416,226 373,375 335,000
Capital Outlay
2520 Equipment & Furniture 0 65,000 65,000 55,000 72,000
0 65,000 65,000 55,000 72,000
TOTALS $224,189 $412,400 $481,226 $428,375 $407,000
104-
Public Service / A4iscellaneous
BUDGET SUMMARY:
Account 2310 provides funding for electrical service to the City's streetlights and outdoor
early warning siren system.
Account 2430 provides funding to purchase parts and supplies for the City's steetlights and
outdoor early warning siren system. The 2009 budgeC includes funding for the upgrade of the
final four of the City's sirens.
Account 2520 funds equipment for street lighting and the outdoor evly warning siren system.
PubServMisc -105- 12/08/08
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Public Service /Building Standards
STATEMENT OF FUNCTIONS:
Building Standards is under the administrative direction of the Director of Building Standards (Chief Building
Official) who reports to the Director oP Economic Development. The primacy responsibility of Building Standards is
to ensure that all new construction, both commercial and residential, complies with all applicable state, local, and
national building codes.
OBJECTIVES AND ACTIVITIES:
• To ensure that all new construction complies with all applicable state, local, and national building codes.
• To perform plan reviews on applications, perform inspections, issue permits and issue certificates of
occupancy.
• To provide direction and communicate with the construction applicants and the public.
• To provide timely information regaz~ding levels and types of construction activity within the City to City
departments, applicants, and the public.
• To provide architectural support to City projects.
PERSONNEL DATA
POSITION TITLE
Director, Building Standards
Plans Examiner Manager
Review Services Administrator
Commercial Plans Examiner
Building Inspector
Electrical Inspector
Eleeri~ical Inspector (part-rime)
Residential Plans Examiner
Development Review Specialist
Office Assistant II
Senior Building Inspector
Administrative Assistant
Intern
TOTAL
2008 2009
CUIZIiENT NUMBER ADOPTED
0 1
0 1
I 1
4 q
1 1
7 1
1 1
3 2
4 q
] 1
1 1
1 1
19 20
NOTES AND ADJUSTMENTS
The Plans Examiner Manager position is a reclassification of the existing Commercial Plans Examiner; a vacant
Development Review Specialist slot will be exchanged for a Commercial Plans Examiner position. The Review
Services position is a Cransfer of one of the Civil Engineer positions from Engineering to Building Standards and a
reclassification. Three Development Review Specialists positions were transferred to Building Standards after
passage of the 2008 Operating Budget. An intern position is continued.
Bldg -107- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Public Service
Building Standards 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1340
Personal Services
2110 Salaries/Wages 792,000 880,400 931,300 930,900 1,154,640
2111 Overtime Wages 12,933 16,500 16,500 8,600 8,710
2112 Other Wages 445 20,000 20,000 10,000 10,000
2120 Employee Benefits 291,154 327,685 327,685 303,100 352,497
2140 Uniforms & Clothing 1,931 2,500 3,207 .3,000 3,000
1,098,463 1,247, 085 1,298,692 1,255,600 1,528,847
Other Expenses
2201 Conferences/Mileage 11,635 12,500 12,605 12,605 12,605
2211 Meeting Expenses 1,376 2,000 2,000 1,500 1,500
2320 Communications 6,653 0 0 0 0
2347 Building Inspection Serv 66,181 162,000 179,000 54,000 54,000
2348 Plan Review 56,655 75,000 85,835 50,000 50,000
2349 Other Professional Serv 3,695 15,000 15,000 5,000 5,000
2351 Maint. of Equipment 2,864 2,750 3,090 2,090 2,090
2380 Printing and Reproduction 4,310 6,000 7,312 4,410 4,410
2391 Memberships/Subscriptions 2,933 2,500 2,500 2,500 2,500
2410 Office Supplies 5,953 10,500 11,084 5,080 5,080
2420 Operating Supplies 5,722 9,000 9,000 7,000 7,000
2910 Refunds 9,792 12,500 12,500 12,500 12,500
177,769 309,750 339,926 156,685 156,685
Capital Ou tlay
2520 Equipment & Furniture 3,147 0 462 462 500
3,147 0 462 462 500
TOTALS $1,279,379 $1,556,835 $1,639,080 $1,412,747 $1,686,032
108-
Public Service /Building Standards
BUDG);T SUMMARY:
• Account 2110 includes funding for the Plans Examiner Manager beginning May 1, 2009. Hieing of this position
has been deferred four months to allow for assessment of the division's workload.
• Account 2112 will provide funding for an intern to continue working with [he director and Land Use and Long
Range Planning staff on research into sustainable building practices and possible changes to building and zoning
codes to encourage these practices within the City.
• Account 2140 includes apparel for seven inspectors, including boots, hats and gloves, one long sleeved shirt, and
one short sleeved shirt which are replaced annually; and heavy winter coats, weather-resistant jackets and rain gev,
rubber outer boots and a coverall suit which are replaced as needed.
• Accoun[ 2347 includes funding for plumbing inspection services from the Franklin County Board of Health.
Fees collected directly offset this expense.
• Account 2348 funds contract services needed to complement the plan review which is completed in-house.
• Account 2349 provides funding for hiring an outside consultant for specific technical advice in conjunction with
COIC.
Bldg -1.09- 12/08/08
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Land Use and Long Range Planning
STATEMENT OF FUNCTIONS:
Land Use and Long Range Planning is administered by the Director of Land Use and Long Range Planning and is
responsible for the City's land use, planning, and zoning functions, including the enforcement of the Zoning Code,
and serves as staff to several commissions.
Activities relate to the following functional areas: review of development proposals, preparing/updating and
implementing the Community Plan, project analysis, area studies, code enforcement, zoning compliance
inspections, land use modeling and impact analysis, capital improvement programming and economic
development support, code amendment preparation, and customer service operations (such as garage sale permits).
OBJECTIVES AND ACTIVITIES:
• To be responsive to citizens on planning issues and facilitating a citizen pat•ticipation process.
• To plan the orderly, high quality growth of the City by implementing the Community Plan.
• To assist economic development activities by providing land use/site design support.
• To assist in the coordination and the implementation of the capital improvement program.
• To manage development proposals through the public hearing process.
• To administer development regulations.
• To be responsive to City Council goals.
• To ensure compliance with all orders of City Council, Planning Commission, Board of Zoning Appeals,
Architectural Review Board, and various special subcommittees, task forces, and other groups.
PERSONNIsL DATA
POSITION TITLE
2008
2009
ADOPTED
Director, Land Use & Long
Range Planning
Planning Manager
Senior Planner
Planner
Code Enforcement Supervisor
Code Enforcement Officer
Landscape Architect
Zoning Inspector
Development Review Specialist
Administrative Assistant
Office Assistant I
Office Assistant II
Planning Assistant (Intern)
TOTAL
l l
1 1
2 3
8 7
1
2 2
1
2
0
2
2 1
2 2
6 6
30
29
NOTES AND ADJUSTMENTS:
Land Use -111- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Land Use/Long Range Plans
Office of the Director 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1410
Personal Services
2110 Salaries/Wages 1,320,413 1,514,475 1,463,575 1,293,675 1,446,710
2111 Overtime Wages 37,621 37,500 37,500 29,000 38,910
2112 Other Wages 115,763 118,875 118,875 110,000 122,775
2120 Employee Benefits 497,091 594,825 594,825 456,290 500,785
2140 Uniforms & Clothing 2,255 3,400 4,599 3,600 3,200
1,973,143 2,269,075 2,219,374 1,892,565 2,112,380
Other Expenses
2201 Conferences/Mileage 31,770 49,650 56,559 30,000 37,400
2211 Meeting Expenses 3,627 5,500 6,851 3,500 850
2320 Communications 13,753 9,000 9,000 1,000 9,000
2330 Rents/Leases 27,231 27,600 30,545 27,600 27,600
2344 Planning Services 228,915 163,000 338,328 165,000 140,000
2349 Other Professional Serv 27,548 41,800 93,610 40,000 16,800
2351 Maint. of Equipment 14,433 14,800 16,176 9,735 14,800
2370 Advertising 0 6,200 2,400 1,200 6,200
2380 Printing and Reproduction 22,316 15,500 79,626 75,000 5,500
2390 Contractual Services 128 4,000 8,000 1,500 4,000
2391 Memberships/Subscriptions 9,667 9,000 9,700 9,700 9,000
2410 Office Supplies 8,508 10,500 12,232 10,240 11,500
2420 Operating Supplies 12,752 8,000 11,378 11,378 10,000
2830 Code Enforcement 9,426 7,000 17,500 17,500 16,750
2910 Refunds 5,740 11,000 14,800 12,550 15,000
415,814 382,550 706,705 415,903 324,400
Capital Outlay
2520 Equipment & Furniture 4,443 2,000 9,678 7,500 2,000
4,443 2,000 9,678 7,500 2,000
TOTALS $2,393,400 $2,653,625 $2,935,757 $2,315,968 $2,438,780
-112-
Land Use and Long Range Planning
BUDGET SUMMARY:
• Account 2110 includes funding for planners as part of the Job Families established by the classification and
compensation team.
• Account 2112 provides wages for interns.
• AccounC 2201 includes funding for participating in the HTE Users Group conference, and for attendance at Che
American Planning Association conference.
• AccounC 2211 provides funding for group meetings sponsored by the City. Funding is included for food,
beverages, and associated supplies.
• Account 2344 provides funding Por two planning con~idor studies, parking demand study for Historic Dublin and to
revise various elements of the zoning code.
• Account 2349 provides fanding for Central Ohio Innovation Center City property including consulting and other
services.
• Account 2380 includes funding for printing of the Community Plan Summazy Document.
• Account 2390 provides funding for temporary clerical services as needed.
• Account 2420 includes funding for photography and presentation materials.
• Account 2830 provides funding for mowing services and landscape projects.
Land Use -113- ]2/08/08
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Parks and Recreation/ Parks and Open Space
STATEMENT OT TUNCTIONS:
The City of Dublin takes pride in providing its residents and visitors the highest quality public parks to pursue
Cheir active and passive outdoor needs. Parks sCrives To be both environmentally and economically sound in its
management of public areas including pazks, gateways and righCS-of-way.
OB,TECTIVES AND ACTIVITIES:
• To provide residents and visiCOrs with the highest quality of public lands which are aesthetically
pleasing, functional and environmentally sound.
PERSONNEL DATA
POSITION TITLE
2008
2009
ADOPTED
Director, Parks and Open Space 1 1
City Horticulturist 1 I
City Forester 1 1
Landscape Architect 1 1
Cona~act Specialist 1 1
Parks Administ~•ator I 1
Operations Specialist 1 1
Crew Supervisor 6 6
Maintenance Worker 20 20
Assistant Horticulturist 6 6
Assistant Forester 5 5
Administrative Assistant 1 1
Office Assistant II 1 1
Nature Education Coordinator 1 1
Seasonal Maintenance Worker 42 43
Office Assistant I (pazt-time) 1 1
TOTAL 90 91
NOTES AND ADJUSTMENTS: One additional seasonal Forestry worker has been added.
Parks -]15- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Parks and Recreation
Parks and Open Space 2007 2008 2008 2008 2009
Actual Budget Revised Budgei Estimate Budget
101-1620
Personal S ervices
2110 SalariesNVages 2,201,739 2,501,300 2,463,550 2,426,240 2,691,390
2111 Overtime Wages 96,252 100,000 137,750 137,750 111,300
2112 Other Wages 458,083 488,300 488,300 488,300 533,360
2120 Employee Benefits 989,892 1,093,200 1,093,200 1,051,275 1,085,500
2140 Uniforms & Clothing 41,054 70,900 82,492 58,100 68,600
3,787,020 4,253,700 4,265,292 4,161,665 4,490,150
Other Expenses
2201 Conferences/Mileage 38,424 36,220 40,232 35,000 36,220
2310 Utilities 170,895 165,000 176,653 176,653 190,000
2320 Communications 21,245 0 3,100 3,100 1,175
2330 Rents/Leases 2,175 3,350 3,687 3,000 5,700
2351 Maint. of Equipment 12 0 0 0 0
2390 Misc Contractual Services 979,295 1,076,900 1,125,983 965,000 1,126,570
2391 Memberships/Subscriptions 7,577 11,000 11,000 8,500 10,265
2410 Office Supplies 11,342 10,750 11,404 9,500 10,750
2420 Operating Supplies 49,025 63,275 69,578 52,600 60,775
2421 Reforestation 11,521 0 210,239 210,239 0
2428 Special Events 8,240 20,800 20,800 13,000 10,500
2432 Park Maintenance 230,248 291,875 335,217 275,000 334,100
2433 Equipment Maintenance 105,196 104,400 117,069 92,000 145,350
2440 Small Tools & Minor Equip 18,426 21,550 22,211 21,245 19,650
2812 Special Projects/Programs 9,829 11,600 11,600 8,900 16,460
1,663,450 1,816,720 2,158,773 1,873,737 1,967,515
Capital Outlay
2510 Land & Land Improvements 191,464 225,050 257,131 226,900 224,750
2520 Equipment & Furniture 89,700 92,560 96,686 93,000 101,700
281,164 317,610 353,817 319,900 326,450
TOTALS $5,731,634 $6,388,030 $6,777,882 $6,355,302 $6,784,115
-116-
Parks and Recreation/ Parks
BUDGRT SUMMARY:
• Account 2112 includes funding for an additional seasonal foresh•y worker.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for services
provided in the City's parks.
• Account 2330 provides funding for miscellaneous equipment rental.
• Account 2390 provides funding for conhactual services for Parks and Recreation Master Plan painting,
arborist work, r9ghts-of-way maintenance, mulching, plant replacement and addition for "groomed" rights-
of-way and other miscellaneous areas.
• Account 2432 provides funding for all soil amendments, sod, grass seed, mulch, fertilizer and chemicals.
• Account 2433 provides funding for equipment maintenance and parks maintenance equipment, including
work associated with Ballanhae water play area, pond aerators, and in~igation systems.
• Account 2510 includes funding for tree replacementfor various subdivisions, plant materials, arboretum
plantings, restoration of wetlands recoating tennis/basketball courts and replacement of fencing.
• Accomrt 2520 includes funding for additional picnic tables, lockers for service center, mowers, recycling
hash cans for parks, replacement of protective fence topper and bike racks.
• Account 2812 provides funding for Arbor Day celebration, Right Tree Right Place Program, Earth Day
activities, nature education, Green Team, Eco Dublin and Northern Franklin County Wildlife Roundtable.
Parks -117- ] 2/08/08
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Economic Development
STATEMENT OF FUNCTION:
The Deputy City Manager/Director of Economic Development, who reports directly to the City Manager, is
responsible to recommend, oversee and administer the City's economic development programs and strategy.
The various components of the City's economic development programs include: business retention and
expansion; business atu~action; business creation; workforce access; communications (website, marketing, and
communications to Dublin businesses); broadband infrashucture; cable TV franchises. Economic development
efforts also include the coordination of activities with various private and public organizations involved in
local and regional economic development; the integration of local economic development objectives with
broader community planning policies and goals; serve as the City's housing officer; maintain involvement with
community organizations; administer City's incentive programs; and serve as a local business ombudsman to
assist with development issues.
OBJECTIVES AND ACTIVITIES:
• Retain, expand, attract and create high tech & knowledge-based jobs to ensure the financial securityof the
City of Dublin.
• Focus on the development of the Central Ohio Innovation Center by: foster9ng relaCionships with'research
and educational institutions; assist with adopting high quality development standards and implementing a
development review process that is predictable and consistent; and identifying, recruiting and securing an
anchor tenant(s).
• To provide a business retention and expansion program that effectively and pro-actively communicates
with Dublin businesses.
• To undertake a business ataaction program with the assistance of consultants and additional staff to
determine target indushies/businesses and develop and pursue marketing strategies and relationship
building with corporate level executives, site selectors and the development community.
• To effectively implement the City's agreement with TechColumbus to maximize new business/job
creation.
• Effectively communicate with Dublin businesses and the education/training community to understand
access to and the availability of qualified workforce.
• Continually strengthen and improve relations with the development community.
• Develop strategies to implemenC use of publicly-owned bandwidth in the Wi-Fi and fiber optic systems.
• To assist the City Manager with special projects.
• To promote the orderly high quality growth of the City.
• To positively and cooperatively interact with other govermnent agencies.
• To pursue professional development opportunities to ensure staff is trained and professionally capable.
PIiRSONNEL DATA 2008 2009
POSITION TITLE CURRENT NUMBER ADOPTED
Director, Economic Development/Deputy City Mgr 1 1
Administrative Specialist l 1
Economic Development Administrator 1 1
Economic Development Administrator (parttime) 1 1
TOTAL 4 4
NOTES AND ADJUSTMENTS:
EcoDev -l 19- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Economic Development
Office of the Director 2007 2008 2008 2008 2009
Actual Budget Revised Budgei Estimate Budgei
101-1710
Personal Services
2110 Salaries/Wages 200,929 299,300 297,960 253,630 338,391
2111 Overtime Wages 1,150 1,000 2,340 2,340 2,105
2120 Employee Benefits 60,551 82,000 82,000 62,500 73,855
262,630 382,300 382,300 318,470 414,351
Other Expenses
2201 Conference/Mileage 2,452 9,000 9,000 6,700 9,000
2210 Reimbursable Business ExK 832 4,000 4,000 2,400 4,000
2211 Meeting Expenses 2,163 42,250 42,250 24,000 42,250
2320 Communications 1,641 500 500 300 500
2349 Professional Services 139,293 287,000 353,449 275,000 261,000
2370 Advertising 0 140,000 140,000 90,000 119,235
2380 Printing & Reproductions 1,590 13,100 13,100 7,100 13,100
2391 Memberships/Subscriptions 12,384 23,750 23,750 20,000 27,118
2410 Office Supplies 1,246 2,400 2,500 2,500 2,400
2822 Economic Development 316,657 562,000 841,245 775,000 622,900
2825 Economic Dev Incentives 2,846,894 3,389,700 3,405,700 3,405,700 3,550,000
3,325,152 4,473,700 4,835,494 4,608,700 4,651,503
Capital Outlay
2520 Equipment & Furniture 1,718 6,000 6,000 6,000 1,500
1,718 6,000 6,000 6,000 1,500
TOTALS $3,589,500 $4,862,000 $5,223,794 $4,933,170 $5,067,354
-120-
Economic Development
BUDGET SUMMARI':
• Account 2110 includes funding for a permanent part-time Economic Development Administrator.
• Account 2210 includes funds for business meeting expenses for luncheons with developers, business
leaders, prospective indusUies, etc.
• Account 2211 provides funding for group meetings sponsored by the City,
• Account 2349 includes funding for consultation related to economic development, the continued
implementation of the WiFi project and fiber expansion, telecommunications engineering and
workforce development consulting.
• Account 2370 includes funds for marketing and advertising.
• Account 2380 funds printed project and event invitations for economic development.
• Account 2822 includes funds to support economic development programs including regional
ouTreach, economic outlook, business attraction, retention and expansion; along with regional and
joint partnerships. This account also includes expenses associated with the WiFi Agzeementandright-
of-way acquisition and maintenance of DubLINK.
• Account 2825 reflects economic development incentives that are part of this program.
Ecodev -121- 12/08/08
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Administrative Services /Office of the Director
STATEMENT OI+ rUNCTIONS:
Administrative Services provides direction and oversight to Court Services, Information Technology,
Facilities Management and Volunteer Services.
OBJECTIVES AND ACTIVITIES:
• To provide leadership and direction to Che staff within Information Technology, Volunteer
Services, Court Services and Facilities Management.
• To ensure the City's goals and objectives are reached in each of the Functional az~eas in an
efficient, effective and responsive manner.
• To provide appropriate learning and development oppoitiuni[ies to employees and employee
teams.
• To provide citywide special project suppoiK as needed.
• To provide support to the Community Services Advisory Commission.
• To provide a comprehensive, citywide volunteer program, to allow citizens an opportunity for
meaningful service within their community.
PERSONNEL DATA
POSITION TITLE
2008
2009
ADOPTED
Director, Administrative Services 1 1
Volunteer Administrator 1 1
Administrative Specialist I I
Administrative Assistant 1 1
Intern 2 2
TOTAL 6 6
NOTES AND ADJUSTMENTS:
AdminServ -123- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Administrative Services
Office of the Director 2007 2008 2008 2008 2009
Actual Budget Revised Budges Estimate Budges
101-1910
Personal Services
2110 SalariesNVages 263,311 280,650 280,650 277,440 301,500
2111 Overtime Wages 4,044 4,500 4,500 4,000 4,500
2112 Other Wages 6,938 15,520 15,520 12,000 18,000
2120 Employee Benefits 73,273 77,350 77,350 72,500 80,075
2140 Uniforms & Clothing 125 200 200 200 400
347,691 378,220 378,220 366,140 404,475
Other Expenses
2201 Conference/Mileage 4,829 5,000 5,495 5,000 5,000
2211 Meeting Expenses 756 1,350 1,350 1,000 1,350
2320 Communications 2,917 250 395 250 250
2330 Rents/Leases 0 1,000 1,000 0 1,000
2349 Professional Services 2,700 5,000 8,500 4,700 3,750
2370 Advertising 0 400 400 350 400
2380 Printing & Reproductions 4,911 7,700 8,506 4,000 6,000
2391 Memberships/Subscriptions 986 2,500 2,500 2,000 2,500
2410 Office Supplies 1,087 2,500 2,855 2,500 2,500
2420 Operating Supplies 1,070 2,000 2,000 2,000 2,000
2812 Special Projects/Programs 10,885 14,700 14,700 14,700 14,700
30,141 42,400 45,701 36,500 39,450
Capital Outlay
2520 Equipment & Furniture 0 800 800 800 0
0
TOTALS $377,832 800
$421,420 800
$424,721 800
$403,440 0
$443,925
-124-
Administrative Services /Office of the Director
BUDGIsT SUMMARY:
• Account 2111 provides funding for overtime to oversee volunteer activities, staff special events aa~d
record Community Services Advisory Commission (CSAC) meetings.
• Account 2112 provides for two intern positions, one to support the Office of the Director and one to
support Volunteer Services.
• Account 2140 provides funding to purchase rain/cold weather gear for staff responsible for evenC
volunteer management.
• Account 221 ] provides funding for special event supplies and community service site meetings,
meeting/training supplies and attendance at monthly professional organization meetings.
• Account 2320 provides funding for express mail and courier services.
• Account 2330 provides funding for volunteer group transportation and other rental equipment.
• Account 2349 provides funding for coaching/development and strategic business plan development
• Account 2370 is for news advertising for volunteers and events.
• Account 2380 proyides funding for printing including forms, photography, training manuals, signage
and posters, badges, cards and specialty papers, and miscellaneous printing/copying needs.
• Account 2420 provides funding for volunteer shirts as well as miscellaneous operating supplies.
• Account 2812 provides funding for recognition presentations and programs, teen program support,
volunteer on-site event management needs, naturalist program support, "green" projects/initiatives
and employee appreciation/recognition.
AdminServ -125- 12/08/08
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Administrative Services / Information Technology
STATEM>/NT OT FUNCTIONS:
The adnunish'ation of the City's information technology is the responsibility of the Director of Information
Technology (IT). This involves planning, maintaining, developing, overseeing and managing the City's local
area and wide area networks, the IBM iSeries Systems, all personal computers, the citywide telephone system,
and any other technology related issue. IT must also enhance and promote the utilization of technology so that
City operations realize the benefits of using technology as a tool. The goal of Information Technology is to
improve productivity, improve decision-making, increase staff and citizen safety, and to enhance services to
the entire Dublin community. This function continues to grow with the expectation that the functional
responsibilities will continue to expand as a result of continued employment growth and the rapidly changing
world of technology.
OBJI;CTIVI;S AND ACTIVITITS:
• Provide vision, leadership and direction for evaluating and re-evaluating current and emerging
technologies andrmplemendngcost-effective technology solutions.
• Enhance services to the entire Dublin community through the appropriate and proactive use of
technology.
• Provide a reliable infrastructure/network to effectively and efficiently use technologies.
• Provide timely and efficient technical support to all work units.
• Become business partners with work units by assisting them in operational improvements, through an
understanding of their business processes and needs and managing the implementation of technology
solutions to meet those needs.
• Provide comprehensive project management services for implementing technology solutions,
including procw ement, contract negotiations, professional services, software integration and project
status reporting.
• To provide technology solutions that meet overall City objectives.
• Develop and retain motivated, competent staff to meeC Chese business objectives.
P);RSONNEL DATA
POSITION TITLE
Director, Information Technology
Information Technology Manager
Geographic Info Systems Adminisurator
Senior GIS Analyst
GIS Analyst
Senior Support Services Analyst
Support Services Analyst
Network Operations Manager
Network Administrator
Information Technology Project Leader
Application Specialist
Administrative Assistant
Intern (GIS / PC Analyst)
TOTAL
2008 2009
CURRENT NUMBRR ADOPTED
1 1
1 1
1 1
0 1
2 1
1 1
2 2
1 1
1 1
2 2
1 I
1 1
1 I
15 15
NOTES AND ADJUSTMENTS: An additional support services analystwas not filled in 2008, but
is budgeted for 2009.
InfoTec -127- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Administrative Services
Information Technology 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1920
Personal Services
2110 Salaries/Wages 743,199 929,175 929,175 863,500 1,002,070
2111 Overtime Wages 23,754 20,000 20,000 20,000 20,416
2112 Other Wages 8,316 14,040 14,040 14,040 25,532
2120 Employee Benefits 259,616 334,100 334,100 293,100 334,880
1,034,885 1,297,315 1,297,315 1,190,640 1, 382,898
Other Expenses
2201 Conference/Mileage 41,624 62,500 72,881 48,100 62,500
2320 Communications 195,608 381,670 390,393 315,000 380,125
2330 Rents/Leases 0 0 21,450 21,450 36,200
2349 Professional Services 274,421 335,120 433,594 310,000 402,685
2351 Maint. of Equipment 593,925 637,500 665,667 665,667 739,500
2391 Memberships/Subscriptions 2,363 6,000 6,000 5,000 6,000
2410 Office Supplies 9,858 10,000 10,287 5,000 5,000
2420 Operating Supplies 38,900 63,700 65,652 65,652 73,500
1,156,699 1,496,490 1,665,924 1,435, 869 1,705,510
Capital Outlay
2520 Equipment & Furniture 50 3,000 3,000 3,000 4,500
50 3,000 3,000 3,000 4,500
TOTALS $2,191,634 $2,796,805 $2,966,239 $2,629,509 $3,092,908
128-
Administrative Services /Information Technology
I3UI)G~T SIJMMAR'Y:
• Account 2110 includes a Support Services (Help Desk) Analyst that has been vacant in 2008. This
position provides customer support for the numerous and varied technology applications and systems
for the City via the Help Desk. The City staff demand For prompt response, availability after normal
working hours, and the growing number of applications and systems to support has created the need
for an additional position. This position was budgeted in 2008, but was not filled pending an analysis
of the Help Desk environment by the newly hired TT Manager.
• Account 2320 includes funds for citywide phone usage, citywide cellular phone usage, mobile phone
management, and mobile computing fees for Police, Building Standards, Code Enforcement,
Engineering, and Streets & Uti]ities.
• Account 2349 provides for computer consulting services for the implementation of new applications;
to enhance present application usage; and for special projects when specific expertise is desired
and/or to augment the staffing assignments due to workload.
• Account 2351 provides funding for hudware and software maintenance fees.
• Account 2420 Operating Supplies also includes citywide toner cosC.
hrfoTec -129- 12/08/08
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Administrative Services /Court Services
STATEMENT OT rUNCTTONS:
Court Services selves as the judicial branch of the City. Court Services is responsible for monitoring all court
operations including the collection of fines, preparing the court docket, and for processing all criminal and
a~affic citations. As a sentencing alternative, Adult Probation, Adult and Juvenile Diversion, Juvenile Traffic
Diversion, and Provided No Conviction programs are offered. Court Services is also responsible for
implementing and operating the City's Records Management Program, which includes both on and off-site
central storage, destruction of records in accordance with the City of Dublin's retention schedule and micro-
graphic services
• To provide the highest level of quality service to Coma customers, both internal and external.
• To enforce court orders.
• To maintain high levels of accuracy on all court records.
• To effectively administer the adult probation, adult and juvenile diversion, juvenile traffic diversion,
and the provided no convictions programs.
• To eliminate unnecessary time delays in scheduling adult probation cases, diversion cases and in
processing court documents.
• To effectively monitor all sentencing alternatives cases for compliance with courC orders.
• To maintain harmonious relations between the Mayor, the prosecutors, the Police and the court staff
in order to better serve the public.
• To maintain secure and orderly couruoom operations.
• To provide information and outreach about Che criminal justice system to the public.
PRESONNEL DATA
POSITION TITLE
Court Administrator (2)
Court Clerk
Records Management Technician (1)
Staff Assistant (3)
Community Justice Officer
Community Justice Officer (part-time)
TOTAL
2008 2009
CURRENT NUMBER ADOPTED
I 1
2 2
1 1
1 1
] 1
1
0
7
NOTES AND ADJUSTMENTS:
A portion of the salaries for the Mayor and Vice-Mayor is allocated to the Court Services budget. Court
Services also performs the additional duties of Records Management to comply with conditions set forth in
the Ohio Revised Code. Salaries, wages and benefits have been allocated to Court Services and Records
Management Por each position as follows: (1) allocates one hundred percent (100%) to Records Management,
(2) allocates fifty percent (50%) to Court Services and fifty percent (50%) to Records Management and (3)
allocates seventy-five percent (75%) to Court Services and twenty-five percent (25%) to Records
Management.
The pazt time Community Justice Officer position has been removed. This position has been vacant since
2007 and it is anticipated there will not be a need to fill it anytime in the near future.
AdmCow't - ]31- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Administrative Services
Court Services 2007 2008 2008 2008 2009
Actual Budges Revised Budget Estimate Budget
101-1930
Personal Services
2110 SalariesNVages 218,636 237,475 237,475 237,475 249,890
2111 Overtime Wages 1,813 3,600 3,600 1,900 2,640
2120 Employee Benefits 90,222 115,475 115,475 87,600 94,780
310,671 356,550 356,550 326,975 347,310
Other Expenses
2201 Conference/Mileage 5,622 7,000 7,000 7,000 7,000
2320 Communications 2,717 3,500 3,500 3,500 3,500
2330 Rents/Leases 2,976 2,975 2,975 2,975 3,000
2345 Legal Services 1,246 2,125 2,570 2,570 2,125
2349 Professional Services 38,202 64,500 69,310 52,000 58,500
2351 Maint. of Equipment 737 900 1,171 1,171 900
2390 Misc Contractual Services 7,658 12,000 13,852 10,000 10,000
2391 Memberships/Subscriptions 823 900 900 900 850
2410 Office Supplies .2,975 4,500 7,055 3,200 4,300
2420 Operating Supplies 10,700 12,000 13,046 11,000 12,300
2820 Probation Supplies 0 500 500 0 200
2910 Refunds 0 100 100 50 50
73,656 111,000 121,979 94,366 102,725
Capital Outlay
2520 Equipment & Furniture 2,390 2,500 2,500 2,500 2,500
2,390
TOTALS $386,717 2,500
$470,050 2,500
$481,029 2,500
$423,841 2,500
$452,535
132-
Administrative Services /Court Services
SUDG)rT SUMMARY:
• Account 2201 includes training funds allocated to all Court staff except the Records Management
Technician positron. This account also includes funds for Mayor and Vice Mayor required Court
training.
• Account 2345 provides funding for services provided by the Delaware County Prosecutor's office
and the Franklin County Public Defenders office.
• Account 2349 includes funds for prisoner boarding and medica] services at the Franklin County Jail,
the City's shave of the Franklin County Municipal Court's operational costs, interpreter's fees, and
fees for use of a magisa ate, as needed. Based on the amount spent over the past few years, the funds
allocated for prisoner boarding was reduced.
• Account 2390 provides funding for credit card payment processing fees, witness fees and checking
account Pees. The amount previously budgeted for microfilming of the Court docket in this account
was u~ansferred to the Records Management account for professional services.
• Account 2420 provides funding for specific supplies that are necessary to court operations like
probation forms, court pockets, citations and criminal complaint forms.
• Account 2520 provides funding to replace the fabric panels on the work station dividers in the clerk's
office.
AdmCourt -133 - 12/08/08
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Administrative Services /Records Management
STATT;MI;NT OF FUNCTIONS:
Records Management was established to maintain efficient methods for storage and retrieval of documents and to
eliminate the unnecessary retention of obsolete records. As part of Records Management, a central storage
facility was created to reduce the amount of prime office space being utilized by active and inactive records.
Operated by Court Services, the central storage facility allows for active and inactive records to be examined,
archived and/or scheduled for desa~uction in accordance with the procedures established in the Ohio Revised
Code and standards accepted by the City of Dublin Records Commission. Records Management also supervises
the micro-imaging of permanent records.
OBJ>/CTIVI;S AND ACTIVITI>/S:
Records Management
• To provide the highest level of quality service to City customers, both internal and external.
• To continue to develop and implement Records Management policies to provide consistency in
maintaining records for the City of Dublin.
• To continue to micro-image permanent documents for archival and historical purposes.
• To effectively administer a cena~al storage facility for archival of active and inactive records and [he
scheduled destruction of obsolete records.
• To assist all City divisions in maintaining their records in accordance with the Ohio Revised Code and
standards accepted by the City of Dublin Records Commission.
• To assist with the City of Dublin's Eco-Friendly Day by providing a company to shred residents'
documents.
NOTiJS AND ADJUSTMI?NTS:
Covet Services administers Records Management for the Ciry. The following reflects the estimated percentage of
services allocated for both Court Services and Records Management for each position: Chc Records Management
Technician allocates 100% of their time to Records Management; the Director of CourC Services allocates 50°70 of
their time Co Records Management, and the Staff Assistant allocates 25°Io of their time to Records Management.
Records Mgmt -135- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Administrative Services
Records Management 2007 2008 2008 2008 2009
Actual Budget Revised Budgei Estimate Budget
101-1931
Personal Services
2110 Salaries/Wages 80,293 86,700 86,700 86,600 94,231
2111 Overtime Wages 0 250 250 250 250
2120 Employee Benefits 35,282 38,500 38,500 34,000 35,560
115, 575 125,450 125,450 120,850 130,041
Other Expenses
2201 Conference/Mileage 369 500 500 500 500
2349 Professional Services 53,848 90,000 94,712 75,060 60,000
2351 Maint. of Equipment 3,457 3,750 3,750 3,500 3,750
2390 Misc Contractual Services 6,737 8,300 11,322 10,000 9,000
2391 Memberships/Subscriptions 390 500 500 500 500
2410 Office Supplies 1,737 2,450 2,896 1,800 2,000
66,538 105,500 113,680 91,360 75,750
Capital Outlay
2520 Equipment & Furniture
0 500 500 500 500
0 500 500 500 500
TOTALS $182,113 $231,450 $239,630 $212,710 $206,291
136
Administrative Services /Records Management
BUDGRT SUMMARY:
Account 2349 includes funding for the purpose of microfilming hard copy documents. This account has been
significantly decreased due Co the fact thaC most work units are imaging Cheir documents in house with
assistance fiom IT.
Account 2351 provides funding for maintenance contracts for a copier and three microfilm readers.
Account 2390 includes funding for off-site records storage and retrieval of all computer back-up tapes,
microfilmed originals and historical paper documents, and on-sire records destruction. This account also
includes additional funding to provide on-site shredding for residents at the City of Dublin's Eco-Friendly
Day.
Records Mgmt -137- 12/08/08
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Administrative Services /Facilities
STATEMENT OF FUNCTIONS:
Facilites protects the City's investmentin public buildings by insuring that both the appea~~ance and functions
are preserved. This is accomplished by adhering to proper preventive maintenance programs, performing
repairs in a professional manner and as quickly as possible, maintaining a safe and clean environment for
building occupants and visitors, and by seeking the most efficient utilization of space and energy resources.
OB,TECTIVES AND ACTIVITIES:
• To establish and implement a proactive preventive maintenance program.
• To perform regular inspections of City facilities and equipment.
• To provide custodial services in City facilities, utilizing green cleaning practices as much as possible.
• To perform repairs to equipment and facility components.
• To provide oversight for facility construction and renovation projects.
• To perfo»n citywide space needs evaluation, planning and design.
• To reduce energy consumption in City facilities by introducing best practices in conservation and
installing efficient mechanical and electrical systems.
PERSONNEL DATA
POSITION TITLE
Facilities Manager
Operations Administrator
Maintenance Crew Supervisor
Maintenance Worker
Custodians
Staff Assistant
Office Assistant I (Part Time)
Seasonal Maintenance Worker
TOTAL
2008 2009
CURRENT NUMBER ADOPTED
I 1
1 1
3 3
6 6
5 5
1 1
1 1
9 9
27 27
NOTES AND AD.TUSTMENTS:
Facilities -139- 12/08/08
2009 Budget -City of Dublin, Ohio
General Fund
Administrative Services
Facilities Management 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
101-1940
Personal Services
2110 Salaries/Wages 751,676 829,960 829,960 828,232 959,440
2111 Overtime Wages 30,639 35,000 35,000 35,000 35,624
2112 Other Wages 99,527 129,170 129,170 115,000 131,562
2120 Employee Benefits 339,519 355,150 355,150 321,000 357,170
2140 Uniforms & Clothing 12,348 20,750 23,028 20,000 20,750
1,233,709 1,370,030 1,372,308 1,319,232 1,504, 546
Other Expenses
2201 Conference/Mileage 6,398 8,750 8,365 6,100
2211 Meeting Expenses 338 250 635 635
2310 Utilities 386,910 415,000 448,998 447,000
2320 Communications 14,276 7,000 8,715 4,050
2330 Rents/Leases 5,726 5,400 5,592 4,275
2350 Maint. of Facilities 110,900 137,460 159,659 110,900
2390 Misc Contractual Services 176,437 246,750 314,390 250,000
2391 Memberships/Subscriptions 452 900 1,150 1,132
2410 Office Supplies 5,044 4,000 4,080 2,500
2420 Operating Supplies 132,508 148,875 169,950 140,000
2440 Small Tools & Minor Equip 4,274 5,700 5,700 5,700
843,263 980,085 1,127,234 972,292
Capital Outlay
8,750
250
478,000
7,600
5,400
133,780
224,550
900
4,000
149,300
1,018,180
2520 Equipment & Furniture 1,000 11,500 11,500 11,500 18,100
2530 Bldgs. & Other Structures 20,034 37,000 53,896 53,000 11,500
21,034 48,500 65,396 64,500 29,600
TOTALS $2,098,006 $2,398,615 $2,564,938 $2,356,024 $2,552,326
-140-
Administrative Services /Facilities
BUDGET SUMMARY:
• Account 2111 provides funding for overtime wages to provide staff coverage for maintenance
projects, emergency call-ins and special events.
• Account 2112 provides funding for nine seasonal workers.
• Account 2310 provides funding for electricity, natural gas and water and sewer charges for City
facilities with the exception of the Commmnity Recreation Center.
• Account 2320 provides funding for postage for the Service Center mail meter and funds for express
mail and comfier services.
• Account 2350 includes funding for ongoing general maintenance of City-owned facilities except for
the Community Recreation Center and outdoor pools, which have their own funding source.
• Account 2390 includes funding for preventive maintenance contracts for mechanical systems
throughout City-owned facilities and cleaning services for carpet, resilient flooring and upholstery. It
also provides funds for architectural services for renovation projects.
• Account 2420 includes funding for custodial and maintenance supplies, including recycling bins for
pu'ks facilities such as restrooms and shelter houses.
• Account 2440 includes hand tools, ladders, and vacuum sweepers.
• Account 2520 provides funding for replacements radios and floor cleaning machines. Funding is also
included to replace analog security cameras with digital cameras at the Municipal Building and
Service Center.
• Account 2530 provides funding for specific facility renovation/repair projects that are smaller in
scope than projects funded in the Capital Improvements Program. Funds are included for furniture
items associated with the renovation of the Municipal Building lobby.
Facilities -141- 12/08/08
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Public Service /Streets and Utilities
STATEMENT OF FUNCTIONS:
Sheets and Utilities is the direct responsibility of the Director of Sweets & Utilities, who reports to [he Deputy
City Manager. The Street Maintenance program involves the maintenance, repair, and improvement of all
City sweets, including the state highways. Snow removal is included in this work unit. Programs include
right-of-way mowing/weed eating, guardrail repair/replacement, and support to special events.
OBJECTIVES AND ACTIVITIES:
• Actively pursue cost compaz~isons between in-house staff and outsourcing.
• Provide well-maintained streets and rights-of-way ensuring safe travel and enhancing the beauty of
the City.
• Clean all City sweets four times per year to enhance the neighborhoods and consa~uction areas.
• Plan, coordinate, and execute all special events activities in a professional and economical manner.
• Continued development of a comprehensive inspection procedure for catch basins, manholes,
guaz~drails, vegetation control, trash, and pavement conditions.
PERSONNEL DATA
POSITION TITLE
Director, Streets and Utilities
Operations Administrator
Crew Supervisor
Maintenance Worker
Seasonal Maintenance Worker
Administrative Assistant
Office Assistant II
TOTAL
2008 2009
CURRENT NUMBER ADOPTED
1 1
1 1
3 3
14 14
14 14
1 1
1 1
35 35
NOTES AND ADJUSTMENTS: 50°7° of the Director and 3.2 crew supervisors are allocated here.
StreetMt -143- 12/08/08
2009 Budget -City of Dublin, Ohio
Street Maint & Repair
Public Service
Streets and Utilities 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
210-1320
Personal Services
2110 Salaries/Wages 991,386 1,067,000 1,067,000 1,067,000 1,187,550
2111 Overtime Wages 109,598 100,000 153,580 153,580 107,700
2112 Other Wages 174,004 262,080 208,500 208,500 269,360
2120 Employee Benefits 480,209 501,700 501,700 474,000 505,670
2140 Uniforms & Clothing 19,308 38,250 43,033 26,500 37,057
1,774,505 1,969,030 1,973,813 1,929,580 2,107,337
Other Expenses
2201 Conferences/Mileage 23,162 26,500 26,559 25,000 21,070
2302 Repair Services 10,223 32,500 33,385 12,000 34,500
2320 Communications 10,911 0 0 0 0
2330 Rents/Leases 10,565 24,000 29,252 13,500 14,000
2349 Other Professional Serv 43,237 67,000 102,000 60,500 94,348
2351 Maint. of Equipment 13,408 17,500 18,451 16,700 17,500
2391 Memberships/Subscriptions 1,023 800 S00 800 800
2410 Office Supplies 4,143 8,000 9,494 5,000 8,000
2420 Operating Supplies 81,891 144,100 149,446 110,000 130,500
2422 Street Salt 430,139 400,000 550,067 550,000 550,360
2428 Special Events 49,278 31,000 35,000 35,000 31,000
2440 Small Tools & Minor Equip 16,425 12,900 12,900 12,900 17,250
2910 Refunds 0 0 0 26 0
694,405 764,300 967,354 841,426 919,328
Capital Ou tlay
2520 Equipment & Furniture 17,677 30,450 39,659 30,000 27,600
17,677 30,450 39,659 30,000 27,600
TOTALS $2,486,587 $2,763,780 $2,980,826 $2,801,006 $3,054,265
-144-
Public Service /Streets and Utilities
BUDG1/T SUMMARY:
• Account 2201 includes funding for darning in the following areas: OSHA, equipment operation, snow
removal, concrete and asphalt repair, and traffic control.
• Account 2302 provides funding for mailbox repairs, and other emergency sweet and drainage repairs.
• Account 2330 includes funding for equipment rentals necessary in operations and the DTN weather
monitoring system.
• Account 2349 includes Funding for sd~eet sweeping, lab tests, and the repairs of guardrails. Additions in
2009 include funding for the Franklin County Board of Health Mosquito Control Program, and for
contracted light-of-way mowing along US Route 33 between SR 161 and Avery Road.
• Account 2391 includes fm~ding for memberships in the following organizations: American Public Works
Association, Ohio Certified Public Manager's Association, and Ohio City Manager's Association.
• Account 2420 includes funding for operating supplies such as cold mix, hot mix, gravel, liquid calcium,
curb and catch basin repair supplies, and caisd~uction materials.
• Account 2422 provides funding for the City's annual purchase of street salt; the budget is based on the
purchase of approximately 8,000 tons of salt. As has been widely reported, salt prices have increased
substantially this year, increasing from $49.39/ton to $64.75/Con for salt. Tn addition, the 2009 budget as
proposed reflects the purchase of an "enhanced" , or treated salt product for about 25% of the overall salt
to be used, at an increased cost of $80.93/ton.
• Account 2428 includes funding for special event materials such as gravel, bander walls, and freestanding
fencing.
• Account 2440 includes funding for h~affic control, weed eaters, and hand tools. Added in 2009 are arrow
boards.
• Account 2520 includes funding for hand held radios, cones, barrels, barricades, traffic light bars, and a
storage container for events crew.
StreetMC -145- 72/08/08
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Public Service /Engineering
STATEMENT OF FUNCTION:
This program, formerly a function of Streets and Utilities, is responsible for installing, repairing, and
maintaining all sweet name signs and traffic conaol signs within the public light-of-way, and maintaining al]
pavement markings such as crosswalk lines, stop bars, center lines and school zone markings. Also included
within this unit is p~affic signal maintenance and operation.
OB.TECTIVES AND ACTIVITIES:
• To provide well-maintained streets that are clearly signed and marked.
PERSONNEL DATA 2008 2009
POSITION TITLE CURRENT NUMBER ADOPTED
Maintenance Worker 5 S
TOTAL 5 5
NOTES AND AD.TUSTMENTS:
Traffic Maint &Signage -147- 12!08/08
2009 Budget -City of Dublin, Ohio
Street Maint & Repair
Public Service
Engineering 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
210-1330
Personal Services
2110 Salaries/Wages 217,279 252,130 252,130 252,000 272,620
2111 Overtime Wages 5,371 7,000 7,000 6,675 7,000
2120 Employee Benefits 90,003 102,575 102,575 93,000 88,360
2140 Uniforms & Clothing 3,197 5,000 5,581 4,300 5,000
315,850 366,705 367,286 355,975 372,980
Other Expenses
2201 Conferences/Mileage 4,294 4,500 4,500 4,500 15,000
2302 Repair Services 9,950 20,000 20,000 10,000 15,000
2310 Utilities 17,824 30,000 30,000 21,000 30,000
2320 Communications 18 0 0 0 0
2349 Other Professional Serv 97,993 125,000 125,000 98,000 125,000
2351 Maint. of Equipment 633 2,500 2,500 750 2,000
2420 Operating Supplies 8,284 18,000 18,000 10,000 15,000
2428 Special Events 7,031 5,000 5,000 0 5,000
2430 Repair&Maintenance 87,121 120,000 214,397 214,350 120,000
2440 Small Tools & Minor Equip 1,985 14,500 14,500 10,000 10,000
2441 Signs 132,738 120,000 119,919 119,000 120,000
2910 Refunds 0 0 81 81 0
367,871 459,500 553,897 487,681 457,000
Capital Outlay
2520 Equipment & Furniture 45,370 54,800 17,200 17,200 55,000
45,370 54,800 17,200 17,200 55,000
TOTALS $729,091 $881,005 $938,383 $860,856 $884,980
148-
Public Service /Engineering
BUDGET SUMMARY:
• Account 2201 is increased to provide for h~aining for employees through the International Municipal
Signal Association; this training is not available in-state and is necessary every three years for these
employees.
• Account 2302 funds painting of poles for street fighting.
• Account 2310 funds utilities for operaCion of traffic signals.
• Account 2349 reflects the cost of a contract for pavement mvking.
• Account 2441 provides funding for materials and supplies needed for sign fabrication.
• Account 2520 funds one dross alert-motion activated crossings and remaining four backup power
supplies for traffic signals at key intersections.
Traffic Maint & Signage -149- 12/08/08
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Public Service/ Highway Maintenance
STATEMENT OP' rUNCTIONS:
This program is identical to the street maintenance program as outlined in the street maintenance section,
except this covers work performed on the various state highways located within the City. The monies utilized
for this section ue from the State Highway Maintenance Improvements 11md which is generated by motor
vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose.
NOTES AND AD.TUSTMENTS:
There are no personnel assigned to Highway Maintenance.
Highway -151- 12/08/08
2009 Budget -City of Dublin, Ohio
Highway Fund 2008
Public Service 2007 2008 Revised 2008 2009
Streets & Utilities Actual Budget Budget Estimate Budget
211-1320
Personal Services
2110 Salaries & Wages $0 $0 $0 $0
2111 Overtime Wages 0 0 0 0
2112 Other Wages 0 0 0 0
2120 Employee Benefits 0 0 0 0
0 0 0 0 0
Other Expenses
2422 Street Salt
2430 Repair & Maintenance 0 0 0 0 0
0 0 0 0 0
Capital Outlay
2550 Highway Improvements 0 0
TOTALS $0 $0 $0 $0 $0
-152-
Public Service/ Highway Maintenance
BUDGTJT SUMMARY:
• No expenditures ve currently anticipated in Sheets and Utilities in this fund for 2009.
Highway -153- 12/08/08
2009 Budget -City of Dublin, Ohio
State Highway
Public Service
Engineering 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budgei
211-1330
Other Expenses
2310 Utilities 17,341 25,000 25,000 20,000 25,000
17,341 25,000 25,000 20,000 25,000
TOTALS $17,341 $25,000 $25,000 $20,000 $25,000
154-
Public Service /Engineering
BUDGET SUMMARY:
• Account 2310 provides funding for the cost of utilities related to the operation of traffic signals that
are located on State highways.
Highwyts -15.5- 12/08/08
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Parks and Recreation /Cemetery Maintenance
STATEMENT Or FUNCTIONS:
The City oP Dublin recognizes its responsibility to provide the proper grounds for its permanent residents by
striving to protect and enhance its active and historical cemeteries. Cemetery Maintenance facilitates the
burial process with the greatest of respect and assures proper care of these sacred grounds by adherence to the
highest of maintenance standards.
OB,TECTIVES AND ACTIVITIES:
• To provide proper burial grounds that reflect Dublin's high standards and to assure a most respectful
burial process.
PERSONNEL DATA
POSITION TITLE
Maintenance Worker
Seasonal Maintenance Worker
TOTAL
2008 2009
CURRENT NUMBER ADOPTED
I 1
2 2
3
NOTES AND AD.TUSTMENTS:
Cemetery -157- 12/08/08
2009 Budget -City of Dublin, Ohio
Cemetery
Parks and Recreation
Cemetery Maintenance 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
212-1621
Personal Services
2110 SalariesNVages 47,647 53,000 53,000 51,000 58,465
2111 Overtime Wages 4,800 4,000 8,000 7,500 8,312
2112 Other Wages 25,379 33,050 28,810 15,500 33,534
2120 Employee Benefits 25,790 28,450 28,450 27,000 28,420
2140 Uniforms & Clothing 0 0 240 240 3,300
103,616 118,500 118,500 101,240 130,031
Other Expenses
2201 Conferences/Mileage 100 250 250 250 250
2310 Utilities 148 500 500 200 200
2349 Other Professional Serv 300 1,000 1,000 500 1,000
2351 Maint. of Equipment 1,484 1,500 1,500 1,500 1,500
2380 Printing and Reproduction 172 1,250 1,250 800 1,250
2390 Contractual Services 1,271 11,750 11,750 10,500 4,250
2410 Office Supplies 360 500 500 500 500
2430 Repair & Maintenance 2,534 9,100 12,208 6,000 10,300
6,369 25,850 28,958 20,250 19,250
Capital Outlay
2510 Land & Land Improvements 8,985 13,050 23,450 15,000 17,250
2520 Equipment & Furniture 561 400 400 400 1,800
9,546 13,450 23,850 15,400 19,050
TOTALS $119,531 $157,800 $171,308 $136,890 $168,331
158-
Parks and Recreation /Cemetery Maintenance
BUDG)rT SUMMARY:
• Account 2111 funds overtime expenses; these have increased to accommodate weekend and evening
burial requests.
• Account 2140 provides funding for uniforms for one fu]Itime and two seasonal employees.
• Account 2390 provides funding for the transaction expenses related to the acceptance of
Visa/MasterCard, vault company services and v~borist work.
• Account 2430 includes funding for fertilizer, seed, soils, concrete and lumber for footers.
• Account 2510 includes funding for fence and stone wall work, headstone repairs, tree plantings,
perennials and wall for garden in southern part of cemetery.
• Account 2520 includes funding on replacement metal detector and water pump.
Cemetery -159- 12/08/08
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2009 Parks and Recreation /Recreation Services
STATEMENT OF FUNCTIONS:
Recreation Services is responsible for developing, implementing and delivering quality recreation and leisure services
to the residents of Dublin and the Dublin School District The Recreation staff is dedicated to promoting active,
healthy lifestyles and enhancing the quality of life by creating opportunities through comprehensive programming.
High quality service standards insure equitable opportunities to all customers in a manner that is fiscally responsible
and cost efficient.
OBJECTIVES AND ACTIVITIES:
• To provide proactive management, proficiency, and efficiency to all Recreation Services functions.
• To provide safe, quality leisure time activities and opportunities.
• To promote participation in recreation programs through comprehensive mazketing strategies.
• To insure accessibility for all citizens of Dublin.
• To provide the highest quality service Co Dublin residents.
PERSONNEL DATA
POSITION TTTLE
Recreation Services Administrator
Recreation Program Supervisor
Recreation Program Coordinator
Wellness Coordinator (part-Cime)
TOTAL
SEASONAL STAFF
Front Desk
Intern
Open Gym & Sports
Wyandot Discovery Camp
Recreation Leader
Summer Program Supervisors:
Teens (Teen Lounge staff)
Jr. Kidzone
Misc. Camps (holidaysspecialry, nature)
Special Events
My First Camp
Travel Aides
Head Front Desk
Wellness Assistant
Senior Programs Asst.
TOTAL
2008 2009
CURRENT NUMBER ADOPTED
1 1
4 4
1 I
0 1
6
2.63 FTE 2.40 FTE
1.16 FTE 1.64 FTE
2.87 FTE 2.87 FTE
8.59 FTE 8.97 FTE
1.30 FTE 1.37 FTE
3.70 FTE 3.70 FTE
1.03 FTE 1.78 FTE
.25 SFTE .25 SFTE
1.27 FTE 1.63 FTE
.52 FTE .52 FTE
.49 FTE .33 FTE
.13 FTE 13 FTE
1.37 FTE 1.30 FTE
.50 FTE .00 FTE
.50 FTE .50 FTE
26.31 FTE 27.39 FTE
NOTES AND ADJUSTMENTS:
Changes to staffing are described in detail in the budget summazy. Fifty percent of the Wellness Coordinator
position is funded in the Employee Benefits Fund to provide program support to the Healthy by Choice Program.
Rec -161- 12/08/08
2009 Budget -City of Dublin, Ohio
Recreation
Parks and Recreation
Recreation 2007 Zoos 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
213-1630
Personal Services
2110 Salaries/Wages 458,609 467,450 467,450 467,450 502,920
2111 Overtime Wages 2,440 3,000 3,000 3,000 5,760
2112 Other Wages 407,059 553,725 553,725 475,000 604,760
2120 Employee Benefits 227,111 252,550 252,550 247,000 262,250
2140 Uniforms & Clothing 7,708 10,750 16,534 10,000 10,850
1,102,927 1,287,475 1,293,259 1,202,450 1,386,540
Other Expenses
2201 Conferences/Mileage 6,238 8,650 8,650 8,650 8,000
2320 Communications 12,832 13,025 13,025 11,000 13,390
2330 Rents/Leases 32,425 88,025 123,394 55,000 78,965
2349 Other Professional Serv 139,479 208,500 211,807 175,000 199,050
2351 Maint. of Equipment 536 3,800 3,800 700 1,750
2370 Advertising 376 5,350 5,548 750 5,350
2380 Printing & Reproductions 16,931 21,500 26,970 18,000 20,800
2390 Misc Contractual Services 39,227 42,000 42,000 35,000 45,000
2391 Memberships/Subscriptions 1,412 2,850 2,850 1,800 2,640
2410 Office Supplies 9,188 14,160 15,843 10,000 14,160
2420 Operating Supplies 61,120 68,350 75,085 62,000 80,080
2423 Concessions 196 0 0 0 0
2442 Sports Equipment 3,751 17,200 23,450 15,000 16,000
2840 Special Events 1,183 1,875 1,875 500 750
2841 Sr. Citizens Activities 27,115 27,725 29,155 27,000 33,230
2842 Sports Leagues 44,615 49,100 53,051 45,000 50,160
2910 Refunds 47,185 60,000 60,000 55,000 60,000
443,809 632,110 696,503 520,400 629,325
Capital Outlay
2520 Equipment & Furniture 9,342 1,000 6,000 6,000 1,000
9,342 1,000 6,000 6,000 1,000
TOTALS $1,556,078 $1,920,585 $1,995,762 $1,728,850 $2,016,865
162-
Parks and Recreatio»/ Recreation Services
BUDGET SUMMARY:
• Account 2112 (Other Wages) includes funding for an additional accreditation intern Co assist with The parks
and recreation CAPRA accreditation process. Additional funding includes the inu'oduction of a new Teen Rec
Camp based on interests among existing teens, as well as offering a new Teen Adventure Camp II to continue
offering choices to teens wanting more than what is offered in Adventmre Camp. Other increases include
additional funding to support a higher number of Wyandot campers in order to meet ratio requirements.
• Account 2140 (Uniforms and Clothing) includes funding for uniforms for all staff reflected in the Recreation
Services budget. The increase in this account reflects price increases for products.
• Account 2320 (Communications) shows a slight increase for anticipated increased costs for the Senior
Newsletter.
• Account 2330 (Rents and Leases) includes various reductions to reflect actual expenditures for certain line
items over pastthreeyears. This account also includes funding to accommodate anticipated7°Io increase from
Dublin City School usage.
• Account 2349 (Other Professional Services) reflecCS an overall reduction in funding due to adjustments w
various line items based on actual expenditures over the past several years. New ACT/SAT class forTeens is
offered based on successful pilot program offered in 2008. New indoor golf lessons and higher participation
numbers are expected for various sports camps planned for 2009. Funding in this account also reflects
CAPRA Accreditation application and assessor fees. Funding for the Fall Harvest Jamboree has been moved
here from the Recreation Center budget.
• Aceounc 2351 (Maintenance of Equipment) reflects reductions in funding that is no longer needed, including
van cleaning, TV sound game tables, and gym equipment maintenance.
• Account 2370 (Advertising) is reduced to reflect actual expenditures from previous years and anticipated
advertising needs for 2009. Funding for markeCing and advertising associated with the Fall Hvvest Jamboree
has been moved here from the Recreation Center budget.
• Account 2380 (PrinCing and Reproduction) includes funding to accommodate anticipated higher prinCing costs
for seasonal program brochure.
• Account 2420 (Operating Supplies) includes additional funding to supply new teen camps, additional campers
for Wyandot Camp and replacement of existing (worn) supplies.
• Account 2840 (Special Programs) is reduced, resulting from payment of staff meals through payroll during
the Dublin Irish Festival.
• Account 2841 (Senior Citizen Activities) includes additional funding for new Bingo console and display board
and Wii game system for senior programs.
• Account 2842 (Sports Leagues) reflects an increase due to expansion of adulC kickball league, and increase to
officials pay to remain consistent with the market for these services.
Rec -163- 1.2/08/08
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2009 Parks and Recreation /Community Recreation Center
STATEMENT OF FUNCTIONS:
The Dublin Community Recreation Center (DCRC) is a well managed, efficiently operated, state of the art
facility providing the highest standards of organized and open leisure activities to the residents of Dublin and
the Dublin School District. Through well-planned facility management and programming, the DCRC is
committed to the highest level of service for our internal and external customers.
OBJECTIVES AND ACTIVITIES:
• To provide excellent customer service and maximize operational efficiency.
• To provide safe, quality leisure activities and services.
• To provide a combination of open recreation and structured program opportunities.
• Maximize recreational and leisure activities and promote a healthy community.
• To provide a facility, which meets or exceeds all state and local health and safety requirements, and
support environmentally sound practices where reasonably possible.
PERSONNEL DATA
POSITION TITLE
Director, Recreation Services
Recreation Service Adminisn•ator
Recreation Program Supervisor
Membership Services Supervisor
Community Hall Supervisor
Theater Supervisor
Recreation Program Coordinator
Recreation Operations Coordinator
Reservations Coordinator
Administrative Assistant
Membership Coordinator-MOD (put-time)
TOTAI,
FART-TIME STAFF
Fitness/Wellness
Aquatics
Front Desk Workers
Babysitters
Wee Folk Room Front Desk
Intern
Head Front Desk
Theater Staff
Manager on Duty
TOTAL
2008 2009
CURRENT NUMBER ADOPTED
1 1
3 3
3 3
1 1
1
1 1
2 3
1 l
17 18
10.53ITE 9.85 FTE
22.47 FTE 21.72 FTE
4.88 FTE 4.88 FTE
5.29 FTE 5.29 FTE
1.63 FTE 1.63 FTE
1.57 FI'E 1.57 FTE
1.38 FTE .95 FTE
.5 FTE .7 FTE
1.25 FTE 1.25 FTE
49.50 FTE 47.84 FTE
NOTES AND ADJUSTMENTS:
The additional Recreation Program Coordinator will serve as the head coach for all Dublin community swim teams.
RecCtr -165- 12/08/08
2009 Budget -City of Dublin, Ohio
Recreation
Parks and Recreation
Community Recreation Ctr 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
213-1631
Personal Services
2110 Salaries/Wages 725,740 796,000 796,000 758,000 887,150
2111 Overtime Wages 14,906 21,000 21,000 16,400 17,210
2112 Other Wages 1,018,664 1,123,975 1,123,975 1,100,000 1,149,995
2120 Employee Benefits 387,341 434,675 434,675 406,000 448,890
2140 Uniforms & Clothing 9,414 12,100 16,668 12,000 13,790
2,156,065 2,387,750 2,392,318 2,292,400 2,517,035
Other Expenses
2201 Conferences/Mileage 18,818 30,850 32,960 23,000 32,960
2310 Utilities 519,124 650,000 688,684 590,000 617,925
2320 Communications 13,142 15,300 15,300 5,500 19,700
2330 Rents/Leases 21,774 17,400 20,030 20,000 17,410
2349 Other Professional Serv 185,459 249,900 293,686 240,000 240,400
2351 Maint. of Equipment 234 5,500 5,500 3,000 5,500
2370 Advertising 21,196 26,000 26,000 23,000 32,000
2380 Printing & Reproductions 30,755 44,000 55,033 32,000 49,500
2390 Misc Contractual Services 40,737 48,500 52,148 42,000 48,500
2391 Memberships/Subscriptions 4,374 6,050 6,050 5,500 6,870
2410 Office Supplies 18,061 24,500 28,854 20,500 24,800
2420 Operating Supplies 28,971 38,560 45,052 29,000 37,610
2425 Merchandise for resale 2,644 3,000 3,000 3,000 3,000
2426 Program Supplies 48,214 56,850 61,717 48,500 49,550
2430 Repair & Maintenance 73,855 57,850 64,033 51,000 45,000
2440 Small Tools & Minor Equip 1,723 2,500 2,500 2,500 2,500
2442 Sports Equipment 58,934 75,000 75,000 62,000 75,800
2812 Special Projects/Programs 1,453 3,200 3,200 1,600 1,800
2910 Refunds 38,101 45,000 45,000 35,000 45,000
1,127,569 1,399,960 1,523,747 1,237,100 1, 355,825
Capital Outlay
2520 Equipment & Furniture 29,147 54,050 65,429 54,000 116,860
29,147 54,050 65,429 54,000 116,860
TOTALS $3,312,781 $3,841,760 $3,981,494 $3,583,500 $3,989,720
166-
Parks and Recreation /Community Recreation Center
BUDGUT SUMMARY:
• Account 2110 (Salaries and Wages) includes funding for reclassifications of Dublin Community
Swim Team (DCST) Head Swim Coach to Aquade Programs Coordinator.
• Account 2112 (Other Wages) includes funding for adjustments made to the Wee Folic Room operation
to meet growing demands. Success of the monthly pass exceeded objectives in 2008, and an increase
in coverage is anticipated for 2009. An increase in fees to recover increased costs will be reviewed at
the next annual cost study review. Decreases to fitness attendants were made to reflect actual
expenditures for previous years as well as removal of hours dedicated to programs Chat have been
cancelled. An additional decrease was made to reflect the reclassification of the DCST Head Coach
position to full time status.
• Account 2140 (Uniforms and Clothing) includes funding for uniforms for all staff reflected in the
CRC budget. Increase of this account reflects price increases for products.
• Account 2201 (Conferences and Mileage) includes funding to accommodate the increased costs for
certifications from American Red Cross (CPRPRBBP/First Aid).
• Account 2320 (Communications) isincreased due to new promotion for community wellness initiative
and brochures for fitness testing.
• Account 2349 (Other Professional Services) includes funding for other professional services.
Reductions within this account have been made to reflect actual expenditures based on three year
trends. Funding for the Fall Harvest Jamboree has been moved to the Recreation Services budget.
• Account 2370 (Advertising) includes funding for additional adds for certain programs mazked for
implementation for new maz~keting strategies (primarily Cheater performances, and adult programs).
Funding for mvketing and advertising associated with the Fa11 Hazvest jamboree has been moved to
the Recreation Services budget.
• Account 2380 (Printing and Reproduction) includes additional funding for anticipated increases Co
seasonal program brochure.
• Account 2391 (Memberships and Subscriptions) is increases due to increases for professional agency
memberships.
• Account 2420 (Operating Supplies) is reduce due to fewer anticipated supplies needed and to reflect
actual expenditures from previous three year trend.
• Account 2426 (Recreation Program Supplies) reflects reductions to various line items to reflect actual
expenditures over past three years.
• Account 2430 (Repair and Maintenance) reflects reduction due to removal of 2008 one-time prroject
line item for upholstery repairs and decrease to Aquatics line-item to reflect actual expenditures for
past three years. The increase to preventive maintenance for fitness equipment will be offset by
reduction in purchase of replacement parts. Preventive maintenance includes extension of wazranties
for equipment.
• Account 2442 (Sports Equipment) includes funding for replacement of various fitness equipment as
well as new glass basketball backboards for gymnasium. Existing "wooden" backboards are
disintegrating and will no longer effectively hold protective padding.
• Account 2520 (Equipment and Office Furniture) includes additional funding for additional upgraded
City radios as second phase of purchases to meet new digital radio system. Also included in this
account is a new EZ stage and AudioNideo upgrades for Tallas T and II. Additional funding is
included for a new UV water sanitation system for the leisure pool and vaziable speed drives for
recirculation pumps.
• Account 2812 (Special Events) is reduced due to changes made for meal provisions during Trish
Festival.
RecCu -7 67- 12/08/08
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Administrative Services/ Community Recreation Center -Facilities
STATEMENT OF FUNCTIONS:
Facilities protects the City's investment in the Recreation Center by insuring that both the appearance and
functions are preserved. This is accomplished by adhering to proper preventive maintenance programs,
performing repairs in a professional manner and as quickly as possible, maintaining a safe and clean
environment for building occupants and visitors, and by seeking the most efficient utilization of space and
energy resources.
OBJECTIVES AND ACTIVITIES:
• To establish and implement a proactive preventive maintenance prog•am.
• To perform regular inspections of facilities and equipment.
• To provide custodial services, utilizing green cleaning practices as much as possible.
• To perform repairs to equipment and facility components.
• To provide oversight for certain recreation construction and renovation projects.
• To reduce energy consumption at the Recreation Center by introducing best practices in conservation
and installing efficient mechanical and electrical systems.
PERSONNEL DATA
POSITION TITLE
Maintenance Crew Supervisor
Maintenance Worker
Custodians
Seasonal Maintenance Worker
TOTAL
2008 2009
VT NUMBER ADOPTED
2 2
3 3
10 10
3 3
18 18
NOTES AND ADJUSTMENTS:
RecFac -169- ]2108/08
2009 Budget -City of Dublin, Ohio
Recreation
Administrative Services
Facilities Management 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
213-1940
Personal Services
2110 SalariesNVages 617,213 674,450 674,450 578,000 690,960
2111 Overtime Wages 29,342 45,000 45,000 32,000 46,010
2112 Other Wages 54,501 56,050 56,050 56,000 57,515
2120 Employee Benefits 299,294 317,150 317,150 255,000 277,970
2140 Uniforms & Clothing 8,645 17,250 18,325 10,000 16,500
1,008,995 1,109,900 1,110,975 931,000 1,088,955
Other Expenses
2201 Conferences/Mileage 1,009 4,750 4,750 1,500 4,750
2211 Meeting Expenses 428 450 450 250 450
2320 Communications 2,183 200 200 200 0
2330 Rents/Leases 2,952 2,500 2,500 2,500 2,500
2350 Maint. of Equipment 64,299 80,050 86,828 70,000 80,250
2390 Misc Contractual Services 185,956 203,900 216,576 190,000 208,300
2391 Memberships/Subscriptions 19 250 250 250 50
2420 Operating Supplies 91,188 112,700 135,379 125,000 117,000
2440 Small Tools & Minor Equip 4,026 5,800 5,800 5,800 7,700
352,060 410,600 452,733 395,500 421,000
Capital Outlay
2520 Equipment & Furniture 2,246
2530 Bldgs. & Other Structures 173,553 13,500
295,100 13,500
295,100 13,500
170,100 1,000
326,900
175,799 308,600 308,600 183,600 327,900
TOTALS $1,536,854 $1,829,100 $1,872,308 $1,510,100 $1,837,855
170-
Administrative Services/ Community Recreation Center -Facilities
BUDGET SUMMARY:
• Account 2111 provides funding for overtime wages co provide staff coverage for maintenance
projects, emergency call-ins and special events.
• Account 2350 includes funding for ongoing general maintenance and repair of the Recreation Center.
• Account 2390 includes funding for preventive maintenance contracts for systems and services,
technical maintenance services, inspections, cleaning services for carpet, resilient flooring and
upholstery, and weekend custodial services.
• Account 2420 provides funding for custodial supplies, light bulbs, filters, paints and other
miscellaneous supplies to maintain the facility.
• Account 2440 provides funding for hand tools, ladders and vacuum sweepers.
• Account 2520 provides funding for replacement radios and floor cleaning machines.
• Account 2530 provides funding for a complete renovation of the Men's and Women's locker rooms,
including new floors, sinks and shower stalls.
RecFac -171- ]2/08/08
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Safety /Police
STATEMENT OF FUNCTIONS:
Police, under Che direction of the Chief of Police, is comprised of three work units: Operations, Support
Services, and Technical Services.
Operations consists of the following: patrol, a~affic enforcement and accident inves6gatlons, field training,
bicycle patrol, and the K-9 and reserve officer program. The primary responsibility of the Operations Bureau
is the maintenance of pubic order, involving the protection of constitutional guarantees, the enforcement of
the law and the provision of services necessary to respond to other needs of the Community. Support Services
includes the detective section, internal affairs, the DARE and school resource office programs, neighborhood
watch, special events and court liaison. Technical Services, created in 2005, includes the communications
center, records, property room, accreditation and training, technology support and accounting budgeting and
clerical support. The primary responsibility of Technica] Services is to provide Che required support services
for all of Police.
Police works in cooperation with local, and SCate and Federal law enforcement agencies in gathering
information on criminal activity. Other functions include: appearing as witnesses in court cases, identifying
and providing educational resources to assist the community in crime prevention and planning for long-range
community needs as they relate to futm~e police services.
OBJECTIVES AND ACTIVITIES
• To enhance the quality of 1rfe in the comrnunrty.
• To provide an increased level of advanced training for staff.
• To increase proactive policing methods in an effort to reduce the incidence of crime.
• To increase traffic enforcement and education activities in an effort to reduce the community's
accident rate.
To develop improved partnerships with various commmrity entities necessary to reduce criminal
activity.
• To respond effectively to neighborhood traffic concerns.
PERSONNEL DATA
POSITION TITLE
Chief of Police/Deputy City Mgr
Police Lieutenant
Civilian Bureau Commander
Police Sergeant
Police Corporal
Police Officer
Administrative Specialist
Staff Assistant
Office Assistant II
Police Property Technician
Communications Technician
Communications Supervisor
TOTAL
2009
ADOPTED
1
2 2
1 I
7 7
6 6
53 53
1 1
1 1
4 4
1 1
15 15
2 2
94 94
NOTES AND ADJUSTMENTS:
2008
CURRENT NUMBER
Police -173- ] 2/08/08
2009 Budget -City of Dublin, Ohio
Safety
Safety
Police 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
214-1820
Personal Services
2110 SalariesNVages 5,857,203 6,411,375 6,410,415 6,155,000 6,843,160
2111 Overtime Wages 409,689 495,650 495,650 365,000 521,780
2112 Other Wages 0 0 960 960 0
2120 Employee Benefits 2,465,056 2,968,900 2,968,900 2,800,000 2,939,785
2140 Uniforms & Clothing 106,864 134,350 155,462 121,000 136,250
8,838,812 10,010,275 10,031,387 9,441,960 10,440,975
Other Expenses
2201 Conferences/Mileage 89,159 133,730 146,304 90,000 122,500
2211 Meeting Expenses 2,323 5,000 5,000 2,500 4,500
2213 Seminar Expenses 6,502 6,500 7,109 5,000 10,000
2301 County Auditor Deductions 7,230 5,000 8,000 8,000 5,000
2320 Communications 40,743 30,700 28,079 16,000 32,000
2330 Rents/Leases 9,251 13,500 17,267 9,500 14,800
2349 Other Professional Serv 7,902 38,700 61,311 8,550 41,000
2351 Maint. of Equipment 192,150 218,800 235,501 175,000 212,650
2390 Contractual Services 17,154 41,820 45,289 37,000 55,320
2391 Memberships/Subscriptions 34,176 39,475 39,955 35,000 38,075
2410 Office Supplies 18,246 30,500 32,405 20,000 30,500
2420 Operating Supplies 52,604 80,000 92,739 48,600 80,000
2851 DARE Program 23,823 31,000 40,000 28,500 32,000
2910 Refunds 345 500 500 0 500
501,608 675,225 759,459 483,650 678,845
Capital Outlay
2520 Equipment & Furniture 19,487 54,750 61,800 37,500 111,380
19,487 54,750 61,800 37,500 111,380
TOTALS $9,359,907 $10,740,250 $10,852,646 $9,963,110 $11,231,200
-174-
Safety/ Police
BUDGET SUMMARY:
• Account 2140 provides funding for uniform allowances and dry cleaning as provided for in the
negotiated FOP contract.
• Account 2211 includes funds for ayear-end staff retreat. This retreat is aone-day, locally held retreat
with the objective of closing ouC the current year and preparing for the upcoming one. Additionally, it
provides funding for group meetings sponsored by the City. Funding is included for food, beverages,
and associated supplies.
• Account 2213 provides funding for expenditures related to seminars sponsored by the Police. The
expenditures are sometimes offset by fees charged to participants.
• Account 2330 provides funding to lease copiers and other office equipment for the Police. A storage
unit for the surveillance van also is included in 2009.
• Account 2349 provides funding for hospitalization for arrestees, lab fees, and web check fees.
• Account 2351 provides funding for maintenance agreements for all departmental equipment including
but not limited to the radio system radios and consoles in the Communication Center.
• Account 2390 provides funding for the range maintenance cone act, and for contracted security used
during special events. Also added in 2009 is private security for Mayor's Court.
• Account 2391 includes continuation of a program through the Ohio Office of Criminal justice
Services (OCJS) tluough which police officers from various local jurisdictions are able to share
information through a computer network.
• Account 2420 includes funding for equipment, ammunition, Operation Kidprint supplies, jail
supplies, range supplies, canine food and supplies, and other miscellaneous operating supplies that are
needed.
• Account 2851 includes funding for all DARE related supplies and activities.
• Account 2520 includes funding for equipment and office furniture, replacement bike equipment,
replacement canine equipment and tracking sof[waz'e and other miscellaneous operating equipment.
Also included from the Capital Improvements Program is a portable magnetometer (metal detector)
to provide increases security for the Court and for other locations as needed, and ballistic packages
which include rifle plated vests for each Police vehicle, and ballistic helmets for all officers.
Police -175- 12/08/08
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2009 Parks and Recreation /Dublin Municipal Pools
STATEMENT OF FUNCTIONS:
The Dublin North and South Community Pools are seasonal operations which provide the community diverse
aquatic related recreation opportunities. Pool facilities include a lap pool, leisure play pool, tot pool,
waterslide, concession stand, and a water play/spray area.
OB,TECTIVES AND ACTIVITIES:
• To operate swimming facilities that meet or exceed all state health and safety requirements.
• To offer open recreaCional swim times for general public use.
• To offer a comprehensive aquatics program including swim lessons for all ages, a traveling swim
team program for school age youth, and water exercise classes.
• To provide continuing education and extensive safety training for all pool staff.
• To increase open recreation opportunities at the Facility and incorporate community based activities.
PERSONNEL DATA 2008 2009
POSITION TITLE CURRENT NUMBER ADOPTED
SEASONAL STAFF:
Pool Manager 5.00 SITE 4.75 SFI'E
Concession Manager 1.34 SITE 1.34 SITE
Assistant Concession Manager 3.26 SITE 3.26 SFTE
Pool Lifeguard 39.42 SFI'E 37.33 SFl'E
Desk Staff/Concession Staff 20.36 SITE 19.76 SFTE
Swim Team Coaches 9.92 SFTE 9.92 SFTE
Swim Inshuctors~ 3.58 SFTE 3.58 SFI'E
TOTALS 82.88 SFTE 79.94 SFTE
NOTES AND AD,TUSTMENTS:
Personnel changes reflect better estimates of staffing needed based on three years of actual experience.
Pool -177- 12/08/08
2009 Budget -City of Dublin, Ohio
Pool
Parks and Recreation
Recreation 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
215-1630
Personal Services
2110 Salaries/Wages 48,939 53,292 53,292 51,000 55,720
2111 Overtime Wages 0 1,000 1,000 0 500
2112 Other Wages 291,242 392,450 392,450 320,000 375,500
2120 Employee Benefits 59,443 76,500 76,500 66,500 75,090
2140 Uniforms & Clothing 7,460 16,450 25,440 11,000 16,450
407,084 539,692 548,682 448,500 523,260
Other Expenses
2201 Conferences/Mileage 714 1,000 1,000 700 1,800
2310 Utilities 142,436 155,000 165,210 154,500 166,900
2320 Communications 2,818 1,500 1,500 1,000 1,000
2349 Other Professional Serv 2,407 850 850 533 840
2390 Misc Contractual Services 2,346 16,600 16,600 420 16,000
2391 Memberships/Subscriptions 1,567 1,575 1,575 1,350 1,575
2410 Office Supplies 254 2,100 2,100 300 1,500
2420 Operating Supplies 10,273 8,000 13,338 12,000 7,000
2423 Concessions 46,737 70,000 78,756 50,000 70,000
2424 Pool Supplies/Chemicals 13,457 21,700 42,258 13,500 21,000
2426 Program Supplies 2,479 4,800 4,800 2,500 4,800
2430 Repair & Maintenance 38,210 67,500 73,625 40,000 63,400
2910 Refunds 0 4,000 4,000 1,200 1,500
263,698 354,625 405,612 278,003 357,315
Capital Outlay
2520 Equipment & Furniture 37,448
2530 Bldgs. & Other Structures 89,463 76,500
0 88,279
23,900 55,000
23,895 67,600
20,000
126,911 76,500 112,179 78,895 87,600
TOTALS $797,693 $970,817 $1,066,473 $805,398 $968,175
178-
Parks and Recreation /Dublin Municipal Pools
BUDGBT SUMMARY:
• Account 21]0 (Salaries and Wages) includes portions of existing full-time staff relevant to the
operation of the outdoor pools. Also included in this budget is 30% of the reclassified Dublin
Community Swim Team (DCST) Head Coach position (Aquatics Program Coordinator).
• Account 2112 (Other Wages) reflects reductions due to adjustments to reflect actual expenditures
over past three yeazs.
• Account 2120 (Employee Benefits) includes additional funding for new reclassified full time Aquatic
Program Coordinator position (30%).
• Account 2201 (Conference and Mileage) includes additional funding for American Red Cross state
lifeguard competition (Cleveland).
• Account 2430 (Repair and Maintenance) includes funding for paint repairs anticipated for The North
Pool.
• Account 2520 (Equipment and Office Supplies) includes the installation of a water meter and variable
speed drives for pump motors which run at full speed, 24 hours/day. The water meters will to monitor
actual water usage at each outdoor pool to detect potential leaks and record actual yeazly water usage
for the pools. The variable speed drives will regulate the amount of electricity necessary to operate the
filhation system without having to control the flow via closing of valves, eta Flow rates can also be
reduced significantly during non-pool use hours. Results from Chese drives will significantly reduce
the amount of electricity being used. Anticipated cost recovery for these drives is approximately 3-5
years (seasons). Also included ue the replacement of concession patio tables at the NoiKh Pool that
are excessively worn and the replacement of the large slide canopy at the South Pool.
Poo] -179- 12/08/08
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Permissive Tax Fund
STATEMENT OF FUNCTIONS:
Funds are received from the County $5.00 Motor Vehicle License Tax Fund as individual projects are
approved by the Franklin County Engineer's Office and Franklin County Commissioners. Projects must be for
roadway construction or improvements. Funds are also received from legislation approved by Franklin and
Delaware Counties to increase license regishation Fees in two $5.00 increments. The City receives 50% of the
"first $5.00 increment". The revenue received can only be spent on roads and bodges.
NOTES AND AD,TUSTMENTS:
PennTax -181- 12/08/08
2009 Budget -City of Dublin, Ohio
Permissive Tax
Public Service
Engineering 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
216-1330
Other Expenses
2790 Transfers 0 0 1,250,000 1,250,000 0
0 0 1,250,000 1,250,000 0
Capital Outlay
2550 Street Maint. Projects 500,000 0 0 180,770 167,000
500,000 0 0 180,770 167,000
TOTALS $500,000 $0 $1,250,000 $1,430,770 $167,000
182-
Permissive Tax Tund
BUDGET SUMMARY:
Account 2550 provides funding to make the first of six payments of $167,000 Co Che Franklin County
Bngineer for the Tuttle Crossing Boulevud project. 2008 funds were used for the Hirth Road
roundabout project.
Account 2790 was revised in 2008 and provided funds to reimburse the City for costs associated with
the Avery/Tusswell roundabout.
PermTax -183- 12/08/08
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Community Relations
STATEMENT OE FUNCTIONS:
Hotel/Motel Tax Fund. 75% of the hotel/mote] tax revenues are credited to Hotel/Motel Tax Fund in accordance with City
Ordinance No. 133-87. The remaining 25% is distributed to the Dublin Convention and Visitors Bureau (DCVB). From
the Hotel/Motel Tax Fund, the City allocates 25% of the total revenue to the Dublin AIMS Comicil (DAC), up to a maximum
as specified in a lease agreement executed for the DAC'suse of aCity-owned facility. Funds may be distributed to otter
organizations through City Council review of submitted hotel/mote] tax grant applications.
Community Relations/Special Events. City-sponsored events are approved through the normal budget process. For 2009,
these include the St. Paaick's Day Pazade, Independence Day Celebration, Dublin Irish Festival (DIF) and Spooktaculaz.
Community Relations plans, implements, and manages special events that enhance the City's international image, build
community, provide fundraising opportunities for community organizations, and support the mission of the DCVB by
attracting overnight visitors to Dublin hotels.
OB.TECTIVES AND ACTIVITIES:
• To plan, implement, and manage City-sponsored festivals, events and parades in a professional and fiscally
responsible manner.
• To ensure that City Council's goals of fostering community pride and spirit by creating events and encouraging
community pazticipation are achieved.
• To establish, develop, and cuhivate effective relations among the City, community organizations and schools
involved in special events.
• To cultivate relationships with cultural and tourism boards in the United States, Canada and Ireland Co enhance
artistic and cultural elements and increase overnight attendance in Dublin hotels.
• To secure cash, media and in-kind donations for City of Dublin events by creating and maintaining mutually
beneficial partnerships with local, regional and national corporations.
• To secure and build relationships with media partners to reach targeted audiences
• To promote events to local, regional, national and international markets
• To cultivate relationships with community organizations by providing fundraising opportunities in support of
community initiatives.
• To lead and organize other City divisions to ensure the safety and comfort of visitors to events.
• To develop and negotiate contracts in conjunction with risk management and legal counsel.
• To develop and manage a wide range of entertainment and activities targeting children, youth and adults.
• To plan and implement special even[ support services including transportation, accommodations, equipment
rentals, electrical and sound services and hospitality.
• To implement safe events through efforts with NIMS training and a comprehensive and citywide safety plan.
• To serve on the Board of Trustees of the Dublin Convention and Visitors Bureau as an ex-officio member.
PERSONNEL DATA 2008 2009
POSITION TITLE CURRENT NUMBER ADOPTED
Event Administrator 3 3
Intern 1 1
TOTAL 4 4
NOTES AND AD,TT7STM)/NTS:
As noted in the Genera] Fund, the Director of Community Relations, the Administrative Assistant, Community Relations
Assistant, Office Assistant II and seasonal Office Assistant I are allocated 50% to this budget. Numerous temporary
employees are used throughout the year to staff City-sponsored special events.
SpEvents -185- 12/08/08
2009 Budget -City of Dublin, Ohio
Hotel/Motel Tax
City Manager
Community Relations 2007 2008 2008 2008 2009
Aciual Budget Revised Budget Estimate Budget
217-1130
Personal Services
2110 Salaries/Wages 296,503 312,000 312,000 310,500 336,969
2111 Overtime Wages 15,071 15,000 15,000 10,000 15,000
2112 Other Wages 34,522 47,850 47,850 35,000 50,568
2120 Employee Benefits 116,172 126,500 126,500 117,500 128,000
2140 Uniforms & Clothing. 1,400 1,500 1,710 1,710 1,900
463,668 502,850 503,060 474,710 532,437
Other Expenses
2201 Conferences/Mileage 13,693 15,350 15,350 14,000 16,200
2211 Meeting Expenses 3,788 4,650 4,650 4,650 5,000
2320 Communications 5,606 7,000 6,000 4,000 4,000
2349 Other Professional Serv 1,481,136 1,429,600 1,400,300 1,400,000 1,521,350
2370 Advertising 74,049 77,000 77,700 75,000 77,000
2380 Printing & Reproductions 31,316 37,600 42,390 35,000 32,250
2390 Misc Contractual Services 1,083 1,000 1,000 1,000 1,000
2391 Memberships/Subscriptions 2,020 1,800 1,800 1,800 1,800
2410 Office Supplies 2,647 5,000 5,000 2,500 5,800
2420 Operating Supplies 209,191 202,900 235,000 235,000 258,900
2440 Small Tools & Minor Equip 1,865 18,000 19,000 14,000 3,500
2812 Special Projects/Programs 37,634 30,500 37,025 35,000 10,500
2813 Promotional Programs 972 2,250 2,250 1,000 9,900
2815 Volunteer Program 21,325 25,900 25,900 25,900 26,280
2910 Refunds 2,170 0 1,675 1,500 200
1,888,495 1,858,550 1,875,040 1,850, 350 1,973,680
TOTALS $2,352,163 $2,361,400 $2,378,100 $2,325,060 $2,506,117
-186-
2009 Budget -City of Dublin, Ohio
Hotel/Motel Tax
Finance
Taxation 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
217-1230
Other Expenses
2821 Grants/Community Org. 67,651 198,700 225,441 140,000 200,000
2822 Grants/DAC 501,465 511,500 511,500 511,500 521,725
2823 Grants/DCVB 0 0 0 0 0
2790 Transfers 252,085 252,993 252,993 252,993 253,590
821,201 963,193 989,934 904,493 975,315
TOTALS $821,201 $963,193 $989,934 $904,493 $975,315
-187-
Community Relations
BUDGET SUMMARY:
217-1130
• Account 2112 includes one intern, seasonal and temporary employees to work at City-sponsored events.
• Account 2211 provides funding for internal working luncheons, committee luncheons/dinners and
sponsorship meetings.
• Account 2320 includes funding for courier services, DIF field phone lines and radio rental for all events.
• Account 2349 includes professional services for City-sponsored events including photography, mvketing
and public relations services and graphic design; citywide ASCAP and BMI and SEASAC music licensing;
entertainment and activities including fireworks, children's games, pazade floats, exhibitors, musicians and
dancers. Operational services include sound and electrical professionals; rentals including tents, generators,
ice trucks, lights, port-a-johns, stages, tables, chairs, shuttle service, golf carts and payments to beverage
serving fundraising groups. A significant amount of these expenditures is offset by revenue.
• Account 2370 includes funds for event advertising.
• Account 2380 includes funds For event print materials including fliers, brochures, invitations, tickets and
maps.
• Account 2420 includes funding for float supplies, awards, stage towels, ID's, decorations, prizes, crafts,
helium, table coverings, signage, wristbands, alcohol, soda and water for City-sponsored events. Beverage
sales generate significant offsetting revenue.
• Account 2440 provides funds for tents and new event equipment.
• Account 2812 provides funding for committee ceremonial needs.
• Account 2815 includes funding for volunteer programs, primarily the DTF including ID's, T-shirts, awards,
printing, shuttles, and recognition event.
217-1230
Account 2827 is an allocation for grants to community organizations in accordance with the Hotel/Motel
Grant Application Guidelines. $20,000 is evmarked for grants to support events within the Historic
Dishict. Also included are bleachers for events in the parks and city grants.
Account 2822 provides funding for dishibution with the Dublin Arts Council in accordance with the lease
agreement executed for 7125 Riverside Drive.
Account 2790 transfers funding for debt service associated with the acquisition and renovation of 7125
Riverside Drive.
SpEvents -188- 12/08/08
Safety/ Police
STATEMENT OT TUNCTIONS
Ordinance 96-90 authorized Che establishment of the Enforcement and Education Fund. Revenues in this fund
are derived from Pines received in accordance with Section 451 l .99 of the Ohio Revised Code. This fund is to
be used by the Police Co pay those costs it incurs in enforcing Section 4511.19 of the Ohio Revised Code, in
educating the public of laws governing the operation of a motor vehicle while under the influence oP alcohol,
the dangers of operating a motor vehicle while under the influence of alcohol and other informafion relating to
the operating of a motor vehicle and the consumption of alcoholic beverages.
NOTES AND AD.TUSTMENTS:
Ed/Enf -I89- .12/08/08
2009 Budget -City of Dublin, Ohio
Enforcement & Education
Safety
Police 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
218-1820
Other Expenses
2420 Operating Supplies 0 0 0 0 0
0 0 0 0 0
TOTALS $0 $0 $0 $0 $0
-190-
Safety/ Police
BUDGRT SUMMARY:
There are no requests in the fund for 2009.
EdEnf -19] - 12/08/08
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Safety /Police
STATI/M);NT OP' FUNCTIONS:
Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund are
derived from contraband property seizures in accordance with Section 2933.43 of the Ohio Revised Code.
This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide
reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law
enforcement, or for other law enforcement purposes that City Council determines to be appropriate.
NOTIrS AND ADJUSTM)/NTS:
LawEnf -193- 12/08/08
2009 Budget -City of Dublin, Ohio
Law Enforcement
Safety
Police 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
219-1820
Other Expenses
2330 Rents/Leases 299
2420 Operating Supplies 8,507 2,000
10,000 3,760
10,000 1,200
2,500 2,000
10,000
8,806 12,000 13,760 3,700 12,000
Capital Outlay
2520 Equipment & Furniture 41,681 22,400 22,400 22,400 7,000
41,681 22,400 22,400 22,400 7,000
TOTALS $50,487 $34,400 $36,160 $26,100 $19,000
194-
Safety /Police
BUDGUT SUMMARY:
• Account 2330 provides for the lease and rental of undercover vehicles used in drug investigations,
surveillance and other covert operations.
• Account 2420 provides for the increased number of drug investigations to purchase contraband and
pay informants.
• Account 2520 provides for the purchase of crowd control supplies.
LawEnf -195- 12/08/08
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Administrative Services/ Court Services
STATI;MTJNT OF FUNCTIONS:
Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Flmd. Revenues in this fund
are derived from fees received in accordance with Substitute Senate Bill 246. Thrs fund is to be used by Covert
Services to pay for any operational costs and/or any subsequent updates for the computerization of the Cou~•t
office. The City currently assesses a fee of five dollars ($5.00) per case; however, Substitute Senate Bill 246
allows the fee to be set as high as ten dollazs ($10.00).
Computer -197- 12/08/08
2009 Budget -City of Dublin, Ohio
Mayor's Court Computer
Administrative Services
Court Services 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
221-1930
Other Expenses
2201 Conference/Mileage 2,329 4,000 4,000 1,800 4,000
2349 Professional Services 0 0 0 0 50,000
2351 Maint. of Equipment 18,111 22,800 24,522 20,000 22,000
2410 Office Supplies 345 500 647 500 500
20,785 27,300 29,169 22,300 76,500
Capital Outlay
2520 Equipment & Furniture 0 0 0 0 8,000
0
TOTALS $20,785 0
$27,300 0
$29,169 0
$22,300 8,000
$84,500
-198-
Administrative Services/ Court Services
BUDGET SUMMARY:
• Account 2201 includes funding for designated staff members to attend the HTE National and
Regional Users Group conferences and GBS (probation/diversion) annual softwa~~e training.
• Account 2349 reflects funding for anew court software case management application. A new
application will allow the integration of Court and Probation applications, the ability to accepton-line
payments, the ability to provide on-line case information to the public and the ability to implement
document imaging which would reduce the amount of paper generated and would allow for more
efficient retrieval of records.
• Account 235] includes funding for computer maintenance fees for the AS/400, HTE and GBS
applications as well as the LEADS usage fees.
• Account 2520 includes funding for a digital Recording System to capture court proceedings and an
Interactive Voice Response (IVR) system which will enable Court Services to provide a higher level
of customer service to those individuals that are contacting the office via telephone. These two
funding requests were included in the Information Technology capital budget.
Computer -199- 12/08/08
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Finance/Accrued Leave Reserve rand
STATEMENT OE FUNCTIONS:
The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain purposes,
one of which is for the payment of accumulated sick, vacation and compensatory leave upon termination of
employment or retirement. Because the City of Dublin will have a significant number of long-team employees
either reach retirement age or the point of eligibility within either the Ohio Public Employees Retirement
System or the Police/Fire Pension Fwtd System, the City's liability for payments for accrued leave balances is
estimated to be substantial beginning in the next few years. These costs represent a liability accrued over a
number of years. In order to prevent a disproportionate impact of these payments on any one budget year, the
2005 budget established a reserve fund and began deposits into it in anticipation of this liability.
In 2008, The City implemented changes to its leave policies for non-bargaining employees which will add to
the City's potential liability for conversion of accrued leaves. As of the first pay period in 2009, non-
bargainingemployees will be eligible for conversion of a portion of accrued sick leave to cash at the time of
any separation in good standing from Crty employmenC.
NOTES AND AD.TUSTMENTS:
Conh~ibutions to this fund represent a percentage of full-time wages. Because Police personnel represent over
fifty percent of Che estimated liability, the conhibution from the Safety Fund will be a greater percentage of
full-time wages than all other divisions. The 2009 revenue estimate assumes a contribution of 2.9% of full-
time wages from the Safety Fiord, and 0.9% of full-time wages for all other functions.
Beginning in 2009, the expenditures budgeted in this fund also include an estimate for sick leave conversions
for non-bargaining employees at separation from employment in good standing at any time. Because sick
leave accruals substantially were redaced, this liability will decline over time as sick leave balances accrued
under the previous, more generous accruals are either used or converted to payment at separation.
For all City bargaining units, conditions for conversions of accrued sick leave remain confingent on eligibility
for retirement, minimum years of service and/or minimum sick leave balance requirements.
Accrued Leave -201- 1.2/08/08
2009 Budget -City of Dublin, Ohio
Accrued Leave Reserves
Finance
Office of the Director 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
222-1210
Personal Services
2124 Accrued Leave Payout 59,805 115,000 115,000 59,078 386,560
59,805
TOTALS $59,805 115,000
$115,000 115,000
$115,000 59,078
$59,078 386,560
$386,560
-202-
Finance/ Accrued Leave Reserve Fund
BUDGUT SUMMARY:
Account 2124 reflects the estimated payments that will be made for accrued leaves in 2009 based on
anticipated retirements. The amount also includes an estimate of conversions at non-retirement
separations based on the revised leave policies for non-bazgaining employees approved in 2008.
Accrued Leave -203- 12/08/08
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General Obligation Debt Service
STATEMENT OF FUNCTIONS:
These funds reflect the cost of paying the principal and interest on various outstanding bond and note issues.
Sources of funding include transfers from the Capital Improvements Tax Fund and various Tax Increment
Financing Funds.
NOTES AND ADJUSTMENTS:
Budget requests for debt service payments reflect debt service obligation for both long-term and short-term
debt issued by the City. The debt service payments for Water Fund and Sewer Fund obligation are budgeted as
debt service payments directly in the Water and Sewer Funds instead of transferring the money to the General
Obligation Debt Service Fund and reflecting the debt payments in that Fund.
Debt -205- 12/08/08
2009 Budget -City of Dublin, Ohio
General Debt Service
Finance
Accounting and Auditing 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
310-0210
Other Expenses
2301 County Auditor Deductions 0 200 200 0 0
0 200 200 0 0
Debt Service
2601 Debt Issuance Costs 21,020 20,000 20,000 19,770 20,000
2610 Principal-Water 246,484 264,090 264,090 264,090 271,914
2611 Principal-Parks Programs 715,315 737,855 737,855 737,855 760,774
2612 Principal-Transportation 2,521,645 2,436,974 2,436,974 2,436,974 2,415,101
2613 Principal-Land & Bldgs 1,471,269 1,546,253 1,546,253 1,546,253 1,603,119
2614 Principal-Sewer 124,705 127,898 127,898 127,898 136,639
2615 Principal-Stormwater 27,975 27,975 27,975 27,975 27,975
2620 Interest-Water 44,280 34,175 34,175 34,175 23,215
2621 Interest-Parks Programs 271,390 253,216 253,216 253,216 228,559
2622 Interest-Transportation 1,563,423 1,467,581 1,467,581 1,467,581 1,362,967
2623 Interest-Land & Bldgs 552,097 465,049 465,049 465,049 397,534
2624 Interest-Sewer 22,556 17,204 17,204 17,204 11,778
7,582,159 7,398,270 7,398,270 7,398,040 7,259,575
TOTALS $7,582,159 $7,398,470 $7,398,470 $7,398,040 $7,259,575
-206-
2009 Budget -City of Dublin, Ohio
Special Assessment Debt Service Funds 2008
Finance 2007 2008 Revised 2008 2009
Office of the Director Actual Budget Budget Estimate Budget
320-0210
Debt Service
2301 County Auditors' Deductions $0 $0 $0 $3 $0
2610 Principal-Water and Sewer 0
2620 Interest-Water and Sewer 0
TOTALS $0 $0 $0 $3 $0
321-0210
Debt Service
2301 County Auditors' Deductions 28 50 50 67 50
2612 Principal-Transportation 80,000 70,000 70,000 70,000 75,000
2622 Interest-Transportation 42,720 37,790 37,790 37,790 33,500
TOTALS $122,748 $107,840 $107,840 $107,857 $108,550
322-0210
Debt Service
2301 County Auditor Deductions 184 185 185 118 185
2612 Principal-Transportation 65,000 70,000 70,000 70,000 75,000
2622 Interest-Transportation 60,229 58,084 58,084 58,084 55,700
2791 Advances
TOTALS $125,413 $128,269 $128,269 $128,202 $130,885
-207-
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General Capital Improvements
STATEMENT Or FUNCTIONS:
This fund was created by City Council and has as its express purposes: the pw chase of equipment, apparatus, property,
constmetion of buildings, structures, roads and other public improvements as needed. City income tax collections are
directly credited to this fund each year in accordance with Ordinance No. 17-87. Additional revenue is provided by real
estate taxes, uansfers from the General Fund, and interest income.
NOTES AND ADJUSTMENTS:
In accordance with State requirements, separate funds will be established when notes bonds aze issued for specific projects
and the associated expenditures will also be assigned to that fund. Flmding is based on the 2009-2013 Capital
Improvements Progam. Several significant projects are funded in the 2009 budget. Highlights include:
Emerald Fields (N.E. Ouad Park)
This project provides for the development of the park in accordance with the completed Master Plan. Funding in 2009
provides for a prominent plaza with icon shelter, a maintenance building, and restroom facility for the south end. Also, a
State Capital funding grant in the amount of $475,000 will be used for grading and the completion of a universally
accessible playground.
Cramer Crossing/Ballantrae Reserve
This project entails a relatively large neighborhood pazk along a creek. Thepazk, which will serve two neighborhoods, will
include a new shelter, aesthetic upgrades to an existing shelter, a playground, site furnishings and landscaping.
Radio System Expansion
This project provides for the upgrade of the existing analog systems to digital u unking. This is necessary as Motorola
is not expanding existing analog systems. Worthington and Dublin have entered into preliminary discussions about
merging the three Worthington 800 mz frequencies into the Dublin trunked radio system. A Federal grant in the
amount of approximately $1,50Q,000 has been awarded to Delaware County Emergency Management and will be used
to partially fund this project. As per our agreement with Washington Township Fire Department, we will discuss cost
sharing to further fund the radio system expansion.
Annual Street Maintenance Program
This is an annual allocation for repairing and maintaining the City's roadways.
Bikeway connection
This is an annual allocation to connect or add to existing bikeways. The funding programmed in 2009 is for
preliminary design of the Brand Road and llublin Road South connection projects.
Building Repairs and Renovations
Some of the larger projects funded in 2009 include phase II HVAC improvements in the Community Recreation
Center, renovations of the Community Recreation Center locker rooms, Justice Center security access upgrades and a
City Hall on-site generator.
Transfers
The majority of the funding programmed for transfers is for debt service obligations on capital projects financed by
long-term debt. The transfer Co the Land Acquisition Fund will be used to repay a portion of the outstanding advance
from the General Fund that was used to acquire land for economic development purposes.
Advances
The advances programmed are based on projects programmed in the 2009-2013 CIP that have been identified as
infrastructure projects benefiting the reflected TIFs.
CIP -209- 1.2/08/08
2009 Budget-City of Dublin, Ohio
Zoos
Capital Improvement Tax 2007 2008 Revised 2008 2009
Capital Actual Budget Budget Estimate Budget
401-0221
Other Expenses
2301 County Auditor Deductions $18,902 $20,000 $20,000 $20,000 $20,000
401-0314
Other Expenses
2790 Transfers 8,725,364 8,559,669 8,559,669 8,563,413 7,557,665
2791 Advances 5,006,395 3,375,000 3,375,000 3,328,249 1,260000
13,731,759 11,934,669 11,934,669 11,891,662 8,817,665
Capital Outlay
2510 Land and Land Improvements 0 200,000 650,000 850,000 0
2511 Park and Bikewaylmprovements 1,633,870 1,592,000 2,423,467 2,423,467 3,342,000
2522 Police Capital Equipment 43,125 92,000 125,665 2,625,665 1,317,000
2523 City Maintenance Equipment 455,258 2,065,000 2,612,634 2,669,634 972,977
2530 Bldgs.&OtherStructures 1,764,164 0 297,532 316,532 462,000
2550 Transportation Projects 7,462,099 3,702,000 4,566,703 4,566,703 4,109,000
2562 Storm Sewerlmprovements 336,930 1,000,000 1,050,234 1,050,234 300,000
2571 Computer hardware/software 957,440 1,155,000 1,511,860 1,511,860 1,207,000
2572 Building repairs and renovations 243,131 1,263,000 1,296,875 1,296,875 459,000
2573 Utility burial 62,970 0 51,485 141,485 0
2579 Other Projects 267,684 225,000 341,716 941,716 230,000
2599 Contingencies 88 976 225 000 230,925 230,925 225,000
13,315,647 11,519,000 15,159,096 18,625,096 12,623,977
TOTALS $27,066,308 $23,473,669 $27,113,765 $30,536,758 $21,461,642
-210-
2009 Budget-City of Dublin, Ohio
Capital Improvement Tax
Capital
401-0314
Capital Outlay
2510 Land and Land Improvements
Land Acquisition (AL0801)
$0
2511 Park and Bikeway Improvements
Park renovations/improvements (AR0801) 443,000
Darree Fields (GR9901) 200,000
Amberleigh Community Park (GR9903) 75,000
Emerald Fields (N.E. Quad Park) 1,846,000
Avery Park (GR0502) 45,000
Belvedere Park (GR0911) 150,000
Cramer Crossing/Ballantrae Reserve (GR0912) 368,000
Post Preserve Park (GR0913) 195,000
Dublin Spring Park (GR0914) 20,000
2522 Police Capital Equipment
Radio System Expansion (PP1001) 1,272,000
Rifles (PP0902) 45,000
2523 Citv Maintenance Capital Projects
Fleet management program-replacements (AV0801) 600,000
Fleet management program-equipment (AV0803) 262,977
Electrical island for snow removal vehicles (S80901) 5,000
Alternative fuel infrastructure (S80903) 15,000
Annual infrastructure repairs (S60902) 25,000
Guardrail replacement (SB0702) 65,000
2530 Buildings and Other Structures
Storage port(S80802) 202,000
Municipal Facilities (AB0602) 260,000
2550 Transportation Projects
Annual street maintenance program (AT0901) 2,609,000
Annual roadside improvements (AT0902) 85,000
Annual bikeway maintenance (AT0803) 40,000
Bikeway connections/additions (AT0804) 310,000
Annual sidewalk program (AT0906) 125,000
Avery Road widening-Shier Rings-WOerner Temple (ET0107) 640,000
Cosgray Road/Shier Rings Road intersection (ET1001) 200,000
Avery-Muirfield/TullymoreNalley Stream/Avery Road (ET0511) 100,000
3,342,000
1,317,000
972,977
4,109,000
462,000
-211-
2009 Budget-City of Dublin, Ohio
Capital Improvement Tax
Capital
2562 Stormwater Improvements
Annual Storm Sewer maintenance (AF0801)
300,000
300,000
2570 Other Projects & Equipment
2571 Computer hardware/software (A10801)
2572 Building repairs and renovations (AB0901)
2579 Synthetic turt at Dublin high schools (AB0911)
2579 Technology improvements (AB0802)
2599 Contingencies (AA0801)
2790 Transfers
Land Acquisition Fund
COIC Improvement Fund
General Debt Service Fund
Advances
River Ridge TIF Fund
Pizzuti TIF Fund
Bridge and High Street TIF Fund
1,207,000
459,000
100,000
130,000
1,896,000
225,000
500,000
2,055,000
5,002,665
500,000
85,000
675,000
225,000
7,557,665
1,260,000
TOTAL $21,441,642
-212-
Parkland Acquisition Fund
STATZ/M1JNT OF FUNCTIONS:
Chapter 152 of the Codified Ordinances of Dublin provides for the payment of fees in lieu of
parkland dedication. These fees are credited to the Parkland Acquisition Fund for the purpose of
acquiring recreational facility sites, open space and/or parkland.
NOTES AND AD.TUSTMIJNTS:
A longstanding goal of City Council has been to preserve parkland, open space and nature
features. Beginning in 2001, City Council allocated the City's property tax revenue from its
inside millage to the Parkland Acquisition Fund in order to set aside additional funding to meet
their goal. In 2007, City Council adjusted the allocation from 100% (1.75 mills) of the inside
millage to approximately 54% (.95 mills). The remaining 46% (.80 mills) is allocated to the
Capital Improvements Tax Fund.
The funding programmed also provides for the City's annual commitment of $385,000 to the
Franklin County Metropolitan Park District to provide financial assistance for land acquisition
for the Glacier Ridge Metro Park, the annual debt service payments on the debt issued to acquire
the land for the expansion of Coffman Park and the property at the northwest corner of Riverside
Drive and Hard Road, and to provide additional funding for the acquisition of the site identified
for the future Municipal Building. The final debt service payment for the expansion of Coffman
Park will be made in 2020 and the final debt service payment for the Riverside Drive/Hard Road
property will be made in 2009.
ParkAcq -213- 12/08/08
2009 Budget-City of Dublin, Ohio
Parkland Acquisition 2008
Finance 2007 2008 Revised 2008 2009
Office of the Director Actual Budget Budget Estimate Budget
402-0210
Other Expenses
2349 Other Professional Services $2,625 $0 $0 $2,875 $3,250
2791 Advances 0 0 0 1,500,000 0
2,625 0 0 1,502,875 3,250
Capital Outlay
2510 Land and Land Improvements 1,587,453 1,985,000 2,935,000 4,002,580 2,359,250
402-0219 (miscellaneous)
Other Expenses
2301 County Auditor Deductions 22,446 30,000 30,000 30,000 30,000
402-0314
Transfers
2790 Transfers 584,406 581,322 581,322 581,322 582,581
TOTALS $2,196,930 $2,596,322 $3,546,322 $6,116,777 $2,975,081
-214-
Public Service/ Water Maintenance
STATEMENT OF FUNCTIONS:
This program is under the joint supervision of the Directors oP Streets and Utilities and Engineering. Under
this work program falls the budgeting and fiscal control function, planning and design of all new construction
and improvements of the water distribution system which is tied to the City of Columbus system under a
service contracC. The Administration works in cooperation with architects, engineers, consultants, builders,
and developers in planning improvements to the Dublin portion of the system. Also included is the hydrant
maintenance program.
OB.TECTIVES AND ACTIVITIES:
Continue the ongoing hydrant maintenance program in-house with a significant cost savings.
Prepare hydrants for repainting and continue the ongoing maintenance of hydrants.
Locate all watch valves.
PERSONNEL DATA
POSITION TITLE
2008
CURRENT NUMBER
2009
ADOPTED
Maintenance Worker
Seasonal Maintenance Worker
TOTAL
NOTES AND ADJUSTMENTS:
1
1
2
1
Ten percent (10%) of the operations administrator position reflected in the Sewer Fund is allocated to this
budget. Thirty percent (30%) of a crew supervisor is also charged to this budget based on actual time worked
in this area.
Water -215- 12/08/08
2009 Budget -City of Dublin, Ohio
Water
Public Service
Streets and Utilities 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
610-1320
Personal Services
2110 Salaries/Wages 79,951 79,400 79,400 79,400 82,958
2111 Overtime Wages 2,743 3,000 3,000 3,000 2,500
2112 Other Wages 14,758 18,720 18,720 18,720 19,500
2120 Employee Benefits 39,668 35,000 35,000 22,000 45,510
2140 Uniforms & Clothing 1,079 2,850 2,948 450 2,836
138,199 138,970 139,068 123,570 153,304
Other Expenses
2201 Conferences/Mileage 142 1,500 1,500 170 1,500
2303 Hydrant Maint. & Repair 36,304 50,000 53,496 30,000 40,000
2310 Utilities 119,789 118,000 128,000 128,000 138,000
2320 Communications 859 0 580 580 600
2351 Maint. of Equipment 3,364 5,000 5,000 3,500 3,000
2390 Misc Contractual Services 35,123 60,000 60,000 40,000 50,000
2420 Operating Supplies 6,914 11,400 10,850 7,500 11,500
2440 Small Tools & Minor Equip 3,370 4,000 4,000 3,500 4,000
2910 Refunds 16,000 0 8,000 8,000 0
221,865 249,900 271,426 221,250 248,600
TOTALS $360,064 $388,870 $410,494 $344,820 $401,904
-216-
2009 Budget -City of Dublin, Ohio
Water
Finance
Office of the Director 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
610-1210
Debt Service
2610 Principal-Water
2620 Interest-Water
220,000 235,000 235,000 235,000 245,000
138,760 125,120 125,120 125,120 110,600
358,760 360,120 360,120 360,120 355,600
TOTALS $358,760 $360,120 $360,120 $360,120 $355,600
-217-
Public Service/ Water Maintenance
BUDGET SUMMARY:
610-1320
• Account 2310 provides funding for utility costs related to the operation of the water system.
• Account 2390 provides funding for flushing and pumping of hydrants completed by the Washington
Township Fire Department.
610-1210
• Accounts 2610 and 2620 provide funding for debt service obligations for the Rings RoadBlaur
Parkway Water Tower bond issue.
Water -218- 12/08/08
2009 Budget -City of Dublin, Ohio
Water
Public Service
Engineering 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
610-1330
Personal Services
2110
2120 Salaries/Wages
Employee Benefits 12,910
4,533 14,400
5,225 14,400
5,225 0
0 14,533
5,139
17,443 19,625 19,625 0 19,672
Other Expenses
2201 Conferences/Mileage 1,137 2,000 2,000 580 2,500
2349 Other Professional Serv 21,094 75,000 80,000 40,000 75,000
2351 Maint. of Equipment 0 500 500 0 0
2390 Misc Contractual Services 0 0 5,000 5,000 0
22,231 77,500 87,500 45,580 77,500
Capital Outlay
2520 Equipment & Furniture 3,340 3,500 3,500 0 2,000
2561 Water System Imp. 109,689 6,410,000 6,410,000 6,410,000 515,000
113,029 6,413,500 6,413,500 6,410,000 517,000
TOTALS $152,703 $6,510,625 $6,520,625 $6,455,580 $614,172
-219-
Public Service/ Water Maintenance
Budget Summary:
• Accounts 2110 and 2120 provide funding for the allocation of a civil engineer position.
• Account 2349 provides funding to maintain the computer modeling program developed during the
Community Plan process. This program is used to track water pressure and identify system needs; in 2009,
booster stations will be evaluated.
• Account 2561 provides funding as identified in 2009-2013 CIP for booster station upgrades and
maintenance of water towers.
Water -220- 12/08/08
Public Service/ Sewer Maintenance
STATEMENT OF FUNCTIONS:
This work program is under the joint supervision of the Director of Engineering and the Director of Streets
and Utilities. This work program includes the budgeting and fiscal conaol function, planning and design of all
new consauction, improvements and removal of infiltration and inflow sources. Sweets and Utilities are
responsible for the execution of maintenance on the entire sanitary sewer system, and also conducts inspection
of lines and collects data on the system for use by Engineering. Engineering analyzes system data to estimate
amounts of exa•aneous flow to be eliminated, recommends the repair and work program and new consauction
to be performed. The City staff works in cooperation with homeowners, engineers, consultants, builders,
developers, Ohio Environmental Protection Agency, and with the City of Columbus which provides
wastewater a~eatment and a service contract.
OBJECTIVES AND ACTIVITIES:
• To minimize infiltration and inflow in both the public and private portions of the sanitary sewer
system.
• To assess condition of subsurface infrastructure underlying streets which are programmed for
resurfacing in order that repairs be made as part of the sweet resurfacing program.
• To provide a safe work environment for all employees and ensure the safety of the public.
• To update the computer modeling program for the sewerage system.
PL+'RSONNEL DATA
POSITION TITLE
Engineering Project Inspector
Operations Administrator
Maintenance Crew Supervisor
Maintenance Worker
Seasonal Maintenance Worker
TOTAL
2008 2009
CURRENT NUMBER ADOPTED
1 1
8 8
0 0
II lI
NOTES AND AD,TUSTMENTS:
The operations administrator posirion is allocated 84% to this budget to reflect actual time spent in this area.
Fifty percent (50%) of a crew supervisor position is allocated to this budget to reflect actual time spent in this
area.
Sewer -221- 12/08/08
2009 Budget -City of Dublin, Ohio
Sewer
Public Service
Streets and Utilities 2007 2008 2008 2008 2009
Actual Budget Revised Budgei Estimate Budget
620-1320
Personal Services
2110 Salaries/Wages 352,017 540,200 540,200 361,375 485,559
2111 Overtime Wages 21,763 30,000 30,000 5,480 12,080
2112 Other Wages 0 0 0 0 37,500
2120 Employee Benefits 151,200 216,250 216,250 127,000 222,232
2140 Uniforms & Clothing 2,244 9,700 9,700 4,000 12,030
527,224 796,150 796,150 497,855 769,401
Other Expenses
2201 Conferences/Mileage 5,308 11,300 15,817 0 12,900
2301 County Auditor Deductions 25 0 25 25 0
2310 Utilities 0 500 500 0 0
2320 Communications 548 0 555 555 0
2349 Other Professional Serv 2,732 25,000 3,475 0 25,000
2351 Maint. of Equipment 7,749 28,800 35,954 10,000 28,800
2390 Misc Contractual Services 85,178 68,500 90,000 90,000 196,500
2410 Office Supplies 2,193 3,000 3,445 2,500 2,000
2420 Operating Supplies 4,098 9,300 10,570 4,500 8,800
2430 Repair&Maintenance 418,301 145,000 181,145 105,000 45,800
2440 Small Tools & Minor Equip 7,256 4,000 4,900 4,200 4,000
2910 Refunds 13,000 15,000 15,000 15,000 15,000
546,388 310,400 361,386 231,780 338,800
Capital Ou tlay
2520 Equipment & Furniture 437,934 43,000 228,115 210,000 45,500
2563 Sanitary Sewer Imp. 609,876 866,000 866,000 866,000 865,000
1,047,810 909,000 1,094,115 1,076,000 910,500
TOTALS $2,121,422 $2,015,550 $2,251,651 $1,805,635 $2,018,701
-222-
2009 Budget -City of Dublin, Ohio
Sewer
Finance
Office of the Director 2007 2008 2008 2008 2009
Aciual Budget Revised Budget Estimate Budget
620-1210
Debt Service
2614 Principal-Sewer 837,300 873,657 873,657 873,657 911,596
2624 Interest-Sewer 513,421 477,064 477,064 477,064 439,200
1,350,721 1,350,721 1,350,721 1,350,721 1,350,796
TOTALS $1,350,721 $1,350,721 $1,350,721 $1,350,721 $1,350,796
-223
Public Service/ Sewer Maintenance
BUDGET SUMMARY:
620-1320
• Account 2201 includes funding for the training of personnel in accordance with Occupational Safety and
Health Administration (OSHA) requirements.
• Account 2349 includes funding for services related to televising and cleaning the sewer system.
• Account 2351 includes funding to maintain and repair sewer equipment.
• Account 2390 includes funding for the pump station maintenance contract, payments to the Delaware
County Engineer, contracted fees to dump sewer trucks, and unforeseen sewer repairs. This account is
increased to reflect more accurately the use of contractors for repair and maintenance of sewers rather than
doing the work in-house.
• Account 2420 is funding For supplies necessary for doing in house sewer cleaning and repairs.
• Account 2430 provides funding for the repair and maintenance of the sewer system including grades rings,
ground aims/covers, precast concrete inlets, and bioxide treatments. The decrease in this amount is
described above in Account 2390.
• Account 2520 provides funding for flow meters and fall protection equipment.
• Account 2563 provides funding for lining and repair of main lines.
• 620-1210
• Accounts 2614 and 2624 provide funding for debt service obligations related to the Upper Scioto West
Branch Interceptor.
Sewer -224- 12/08/08
2009 Budget -City of Dublin, Ohio
Sewer
Public Service
Engineering 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
620-1330
Personal Services
2110 Salaries/Wages 90,579 95,350 95,350 56,586 94,752
2111 Overtime Wages 5,496 3,500 3,500 250 3,500
2120 Employee Benefits 34,173 37,250 37,250 21,100 35,066
2140 Uniforms & Clothing 0 500 500 160 500
130,248 136,600 136,600 78,096 133,818
Other Expenses
2201 Conferences/Mileage 0 2,000 2,000 500 3,000
2349 Other Professional Serv 89,996 150,000 244,733 150,000 150,000
2390 Misc Contractual Services 0 5,000 5,000 0 0
2420 Operating Supplies 0 10,000 10,000 0 2,500
89,996 167,000 261,733 150,500 155,500
Capital Outlay
2563 SanitarySewerlmp. 30,232 1,125,000 1,125,000 1,125,000 75,000
30,232 1,125,000 1,125,000 1,125,000 75,000
TOTALS $250,476 $1,428,600 $1,523,333 $1,353,596 $364,318
-225-
Public Service/ Sewer Maintenance
Budget Summary:
• Accounts 2110 and 2120 provide funding for the allocation for a civil engineer position and for the
engineering project inspector.
• Account 2349 provides funding to develop the City's plan for connective action in response to the
Ohio Environmental Protection Agency (OEPA) Director's Orders.
• Account 2420 provides funding for chemicals used to mitigate odor.
• Account 2563 provides funding as identified in 2009-2013 CIP to include sewer line oversizing.
Sewer -226- 12/08/08
Community Relations
STATMTINT Ob' FUNCTIONS:
Ordinance 11-93 authorized the establishment of the Merchandising Fund. Dublin merchandise is available
Por resale. The revenue from the sale of the merchandise is used to purchase merchandise, as the intent of the
merchandising campaign is to be self-supporting.
Merch -227- 12/08/08
2009 Budget -City of Dublin, Ohio
Merchandising
City Manager
Community Relations 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
630-1130
Other Expenses
2390 Misc Contractual Services 237 300 300 300 300
2420 Operating Supplies 1,297 8,000 8,000 4,500 8,000
1,534 8,300 8,300 4,800 8,300
TOTALS $1,534 $8,300 $8,300 $4,800 $8,300
-228-
Community Relations
BUDG)CT SUMMARY:
• Account 2390 is an allocation for estimated sales tax payments to the State oP Ohio.
• Account 2420 provides funding to buy merchandise for resale.
Meech -229- 12/08/08
THIS PAGE LEFT BLANK INTENTIONALLY
Internal Service /Employee Benefits Self-Insurance
STATEMENT OF FUNCTIONS:
The Employee Benefits Self-Insurance Fund has been established to account for monies received from other
funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self-Insurance
Fund makes payments for services provided to employees (claims), the third party administrator(s) and for
stop-loss coverage. The budgeted amounts are based on the expected dollaz value of claims that would be
paid under the plan, third pazty administz ator fees, and the premium for stop-loss insurance. "Premiums" are
charged to benefit accounts based on the estimated cost of coverage as determined by the third paz-ty
administrator. Successful negotiations with the Fraternal Order of Police will bring that unit into the Healthy
by Choice program, making all full-time City employees eligible to pv-ticipate in the City's health
management program in 2009. The Employee Benefits Self-Insurance Fund will continue the wellness benefit
and a Flexible Spending Account benefit for all full-time employees who ptuticipate in Healthy by Choice.
NOTES AND ADJUSTMENTS:
The funding levels ("premium equivalent") for 2009 for non-union personnel, United Steel workers of
America, and communications technicians aze as follows:
Monthly Annually
Employee only $ 368 $ 4,416
Spouse $ 421 $ 5,052
Employee and spouse only $ 789 $ 9,468
Employee and dependents (no spouse) $ 596 $ 7,152
Employee, spouse and dependents $1,1.50 $13,800
Because of the "run-out" of claims under the previous plan design, as well as the addition of the annual
physical requirement for members of the Fraternal Order of Police (FOP),the funding level ("premium
equivalent") for 2009 will be slightly higher for this unit:
Monthly Annually
Employee only $ 500 $ 6,000
Spouse $ 550 $ 6,600
Employee and spouse only $ 1,050 $12,600
Employee and dependents (no spouse) $ 700 $ 8,400
Employee, spouse and dependents $ 1,300 $15,600
Included in this fund is the newly added short-term disability benefit provided tonon-bargaining employees.
This addition was part of the new leave program that was approved by City Council in October, 2008. Also
funded are the health screenings, health coaching, and health risk appraisal that aze included as part of Healthy
by Choice.
IntServ -231- 12/08/08
2009 Budget -City of Dublin, Ohio
Emp. Benefits Self Ins.
City Manager
Human Resources 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
701-1120
Personal Services
2112 Other Wages 0 0 0 0 15,200
2120 Employee Benefits 0 0 0 0 2,350
0 0 0 0 17,550
Other Expenses
2201 Conference/Mileage 0 0 1,500 1,500 1,500
2309 Third Party Admin. 228,088 288,375 288,375 235,000 298,800
2361 Medical,Dental,Rx,Vision 3,930,418 4,188,775 4,194,349 3,750,000 4,043,000
2364 Stop Loss Coverage 218,568 270,000 270,000 230,000 291,800
2390 Misc Contractual Services 88,123 138,000 211,500 245,000 138,000
4,465,197 4,885,150 4,965,724 4,461,500 4,773,100
TOTALS $4,465,197 $4,885,150 $4,965,724 $4,461,500 $4,790,650
-232-
Internal Service/ Employee Benefits Self Insurance
BUDGET SUMMATiY:
• Accounts 2110 and 2120 reflect the cosC-sharing of the Wellness Coordinator part-time position with
Recreation Services.
• Account 2309 reflects funding for third-party administration fees from United Health Cate (UHC),
Envision Rx and EBMC, the adminishator of the City's flexible spending programs and vision
services benefit. Also included is third-paz•ty adminisnration for the shorC-term disability program.
• Account 2364 provides funding for astop-loss insurance policy to protect the City against
catashrophic or extraordinarily high cost claims.
• Account 2390 includes funding for the Ci[y's comprehensive wellness benefit. Funding is
included for continuation of the comprehensive health risk assessment, on-site screenings and
health coaching. Also funded is continuation of professional benefits consultation, continuation of
return on investment analysis, and further review of plan design.
IntServ -233- 1.2/08/08
THIS PAGE LEFT BLANK INTENTIONALLY
Internal Service/ Workers' Compensation Fund
STATEMENT OF FUNCTIONS:
The Workers' Compensation Fund has been established to cover the costs associated with the City's Workers'
Compensation coverage under aself-insurance plan. Funds aze transferred from the General Fund to cover
premiums, claims, and third party administration fees associated with the City's Workers' Compensation
coverage.
NOTES AND AD,TUSTMENTS:
This budget reflects estimated costs for the City's Self-Insurance Workers' Compensation coverage which
includes expected medical expenses and compensation associated with work-related injuries and illnesses
from January 1, 2009 -December 31, 2009. This budget also reflects estimated fees for excess workers'
compensation insurance coverage and volunteer insurance coverage.
IntServ -235- 12/08/08
2009 Budget -City of Dublin, Ohio
Workers' Comp. Self Ins.
City Manager
Human Resources 2007 2008 2008 2008 2009
Actual Budget Revised Budget Estimate Budget
703-1120
Other Expenses
2309 Third Party Admin. 17,183 25,775 25,775 25,775 27,398
2363 Claims 28,698 240,000 240,000 100,000 287,524
2364 Stop Loss Coverage 261,799 144,475 144,475 144,475 77,831
2390 Misc Contractual Services 0 4,000 4,000 0 7,000
307,680 414,250 414,250 270,250 399,753
TOTALS $307,680 $414,250 $414,250 $270,250 $399,753
-236-
Internal Service/ Workers' Compensation Rund
BUDGliT SUMMARY:
• Account 2309 includes the administrative fee for the self-funded program, independent medical
evaluations of injured employees, and administrative fees for the state tail fund.
• Account 2363 funds medical and indenmity reserves for prior year claims, and estimated 2008 claims.
• Account 2364 includes the required payment to the state guarantee fund and the state fee for aself-
insured plan. Also included are the excess coverage premium and volunteer coverage premium.
• Account 2390 provides funds for investigation of fraudulent claims.
1neServ -237- 12/08/08
THIS PAGE LEFT BLANK INTENTIONALLY
Fiduciary Winds
STATEMENT OF FUNCTIONS:
These funds reflect the cost of reimbursing developers for the cost of installing certain public improvements
(water & sewer reimbursement), for refunding permit bonding fees deposited with the City to ensure
completion of a project. A specific agency fund has been established for the collection of taxes on behalf of
the Dublin Convention & Visitor's Bureau, the collection and distribution of a building surcharge mandated by
State law and for the collection and distribution of income tax revenues that are required, by Revenue Shazing
Agreements, to he shared with the Dublin City School Disa~ict.
NOTES AND ADJUSTMENTS:
Agency -239- ]2/08/08
2009 $udget-City of Dublin, Ohio
Fiduciary Funds 2008
Finance 2007 2008 Revised 2008 2009
Office of the Director Actual Budget Budget Estimate Budget
Income Tax Revenue Sharing
802-0210
2390 Contractual Obligation-CRAB 926 758 450 000 500 292 500 292 409 000
TOTALS $926,758 _ $450,000 $500,292 $500,292 $409,000
Agency Fund
805-0210
2304 Sewer Tap Paybacks 695,068 700,000 700,000 265,000 510,000
2305 Water Tap Paybacks 0 0 0 0 0
2307 Project Maintenance Bonds 0 5,000 5,000 0 5,000
2910 Refunds 7,250 7,000 7,000 42,100 8,000
2914 Refunds-Conditional Occupancy 311,850 350,000 350,000 742,825 399,933
2916 Refunds-BD of Bldg Standards 14,681 15,000 15,000 15,000 15,000
2917 Refunds-CRC Deposits 25,950 22,000 22,000 37,000 25,000
2919 Refunds- Theatre Admissions 0 0 0 0 0
2921 Refunds-Vendor Bonds 1,000 1,500 1,500 0 1,500
2923 Refunds-Washington Twp 3,375 3,000 3,000 1,725 3,000
2924 Refund-Hydrant Permit 850 500 500 350 500
TOTALS $1,060,024 $1,104,000 $1,104,000 $1,104,000 $967,933
Dublin Convention and Visitors Bureau
804-0211
2824 Payment to Dublin Convention
& Visitors Bureau $618,332 $500,000 $500,000 $606,600 $583,300
TOTALS $618,332 $500,000 $500,000 $606,600 $583,300
-240-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
GLOSSARY OF TERMS
While not inclusive, this glossary is provided to assist the reader with definitions of some
unfamiliar terms used in the budget document.
Accrual Basis - a basis of accounting in which transactions are recognized at the time they ue
incurred or obligated, rather then when cash is received or spent.
Agency fund - a type of fiduciary (trust) fund used to account for assets held by the City as an
agent for individuals, other governments and/or other funds.
Appropriation -authorization from the legislative authority (City Council) to expend funds for a
specific purpose or category of purposes. Appropriations aze for the current fiscal year, and lapse
at the end of the fiscal year if not obligated for a specific purpose.
Bond Rating - a measure of the City's credit-worthiness determined by established outside
agencies by reviewing the City's financial viability and practices. A high bond rating results in
favorable interest rates when the City borrows funding for long term capital projects.
Budget -the financial operating plan for a given time period which provides estimates of
expenditures and revenues for that time period and outlines the assumptions under which those
estimates were made.
Budget Calendar -the schedule of key dates that are followed in the preparation and adoption of
the budget.
Budgetary basis -the basis under which the budget estimates are made.
Capital Asset (as defined by the City of Dublin) -tangible property, obtained or controlled
as a result of past transactions, events or circumstances, which will benefit the City for a
period of more than one (1) year and has a cost or dollar value of $1,000 or more.
Capital Outlay - a category oP expenditures that includes items greater Chan a certain value
and/or expected to last for greater than a specified time period.
Capital Improvements Program (CIP) -five-year plan for infrastructure and other long term
investments such as roadways, technology, vehicles, parks, etc.
Capital Improvements Tax Fund - represents the 25% of the local income tax collected for the
purpose of funding capital improvements.
Capital Projects Fnnd - used to account for the financial resources to be used for the
acquisition or construction of major capital facilities other than those financed by
Proprietary Funds and Trust Funds.
Capital Project - a major construction, acquisition, or renovation activity that adds value to or
significantly increases the useful life of the government's physical assets.
Cash basis - a basis of accounting or budgeting in which transactions are recognized only when
cash isincreased or decreased.
-241-
2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Cemetery Fund - a fund provided to account for revenue received from the sale of cemetery lots
and interment fees. Expenditures are restricted to the maintenance of the City's cemeteries.
Cemetery Perpetual Care Fund -established in order to set aside funds so that when all the
City's cemetery burial lots are sold, funds remain to properly maintenance all cemetery lots in
perpetuity.
City Charter - a document ratified by a vote of the people that outlines the guidelines and
policies under which a city will operate.
Council-Manager form of government - Che form of government in which an elected City
Council hires a professional city manager to serve as the chief administrative official for the City,
as opposed to an elected mayor.
Contingency - a budgeted reserve set aside for emergencies or unforeseen expenditures not
otherwise included within the budget.
Debt Service -the cost of paying principal and interest on borrowed funds according to a
predetermined schedule.
Dublin Convention and Visitors Bureau Fund -accounts for 25% of the tax imposed on
establishments that provide sleeping accommodations for transient guests and is due to the Dublin
Visitors and Convention Bureaus as required by state law.
Employee Benefits Self-Insurance Fund -includes monies received from other funds as
payment for• providing medical, denta] and vision benefits. The Employee Benefits Self-
Tnsurance Fund may make payments for service provided to employees, for reimbursements
to employees who have paid providers, to third party administrators for claim payment or
administration, for stop-loss coverage, or any other similar purposes.
Encumbrance -the commitment of appropriated funds to purchase an item or service; to
encumber funds means to commit them for a specified future expenditure.
Enforcement and Education Fund -provided to account for revenue received from penalties
assessed in accordance with violations involving Section 4511.19, Ohio Revised Code.
Expenditures are restricted to educating the public of laws governing the operation of a motor
vehicle while under the influence of alcohol and other information re]ating to the operation of a
motor vehicle and the consumption of alcoholic beverages.
Enterprise fund -used to account for operations that are financed and operated in a manner simile
to private business enterprises -where the intent is the costs of providing goods or services to the
public on a continuing basis be financed or recovered primarily through user charges.
Expenditure - the payment for goods or services; in a cash -based budget such as the City of
Dublin's, expenditures are recognized only when the cash payment for the cost of goods received or
services rendered is made.
Fiscal Year -the twelve-month period designated as the operating year for accounting and
budget purposes; in the case of the City of Dublin, January ] -December 31, or calendar year.
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2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Full -Time Equivalent (FTE) -represents an employee working a standard 40-hour workweek,
or its equal in terms of hours comprised of more than one employee
Fund -the basis on which governmental accounting system are organized; an independent
financial and accounting entity with aself-balancing set of accounts in which transactions relating
to resources, expenditures, assets and liabilities are recorded. Funds are established to account
for the use of restricted revenue sources and to carry on specific activities.
General Fund -the general operating fund used to fund public services used to account for all
financial resources except those required to be accounted for in another fund.
General Obligation Debt -debt backed by the full faith, credit and taxing power of a
government.
General Obligation Debt Service Fund -accounts for the accumulation of resources and
payment of general obligation bond principal and interest from governmental resources.
Grant - a contribution by a government or other entity to support a particular function
Home rule -the term used to describe the powers of municipal corporations operating under a
charter which provides for or authorizes a method of procedure in the passage and publication of
legislation, the making of improvements, and Che levying of assessments differing from the
method prescribed by general law, may pass and publish such legislation, make such
improvements, and levy such assessments under the general law or in accordance with the
procedure provided for or authorized by its charter.
Hotel Motel Tax Fund -fund into which taxes derived from hotel room stays (bed taxes) are
deposited; this fund accounts for 75°l0 of the tax imposed on establishments that provide sleeping
accommodations for u•ansient guests. Bxpenditures are restricted to the advancement of cultural
development, beautification of public property, improvement of the historic district and any other
project or expenditure which would enhance the City's appeal to visitors and tourists.
Income Tax Revenue Sharing Fund -fund into which income taxes to be shared with Dublin
City Schools in conjunction with certain economic development agreements az•e deposited for
payment to the schools.
Infrastructure -the physical assets of a government, including but not limited to public
buildings, streets, curbs and traffic conhol devices, water and sewer facilities, and parks and
public lands.
Internal service fund -used to account for Che financing of goods or services provided by one
department or agency of the City to other departments or agencies on acost-reimbursement basis.
Chaz~ges are intended only to recoup the total cost of such services
Lapse of appropriation -the expiration of appropriation authority at the end of the fiscal year if
it is neither expended nor encumbered for a specific purpose.
Law Is'nforcement Trust Fund -accounts for all cash or cash proceeds that are a result of
contraband property seizures and forfeitures of property.
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2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Mandatory Drug Fine Fund -includes revenue from mandatory fines imposed for drug offense
convictions in accordance with Section 2925.03, Ohio Revised Code. Expenditures are restricted
to law enforcement efforts pertaining to ding offenses.
Mayor's Court Computer Fund -represents an additional fee collected for computerization of
the Mayor's Court in accordance with Ohio Revised Code Section 1901.261.
Merchandising Fund - fund for receipts from sales of Dublin-related merchandise and related
costs.
Operating )/xpenditure - a costs.of personnel, materials, services and equipment required for a
City unit to function.
Operating Revenue -income received by the government to pay for ongoing operations,
including items such as Caxes, fees for services, investment earnings, grant revenues, etc.
Operating Transfer - an amount moved From one fund to another to support the funding of
services in the recipient fund.
Parkland Acquisition Fund -created to account for property taxes and development fees
collected for the purpose of funding acquisition of recreational facility sites, open space, and/or
parkland.
Permissive Tax Fund -accounts for' permissive tax fees received in addition to the motor vehicle
license tax. Expenditures are restricted to construction or permanent improvements of the streets
and state highways within the City.
Personal Services - a category of expenditures that represents the amounts paid for all costs
associated with personnel, including wages and benefits paid by the City.
Policy - a guiding principal which defines the underlying rules which will direct
decision-making processes.
Program - a group of related activities intended to accomplish a specific objective
Recreation Fund -created to account for revenues and expenditures for parks and recreation
programs and activities, including the Community Recreation Center.
Reserve - funds set aside that are earmarked for a specific future use.
Revenue -sources of income received during a fiscal year, operating transfers from other funds,
and other financing sources such as the proceeds derived from the sale of fixed assets.
Safety Fund -accounts for revenues and expenditures for the operations of the City's
Police Department. Major revenue sources are property taxes and subsidies from the
General Fund.
Service Payment -payment made in lieu of real estate taxes for proposes of retiring debt for
improvements in a designated tax-increment financing (TIF) district.
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2009 OPERATING BUDGET -CITY OF DUBLIN, OHIO
Sewer Fund -provided to account for capacity charges for connecting into the sewer system and
the costs associated with the maintenance and repair of the City's sewer lines.
Special Assessment Debt -debt issued for a specified purpose and based on collection of taxes
levied against apre-determined set of properties for that purpose.
Special Assessment Debt Service Fund - provided to account for the accumulation of resources
and payment of special assessment bond principal and interest from special assessment levies
with governmental commitment.
Special Revenue Fund -used to account for the proceeds of specific revenue sources (other than
expendable trusts or major capital projects) that aze legally restricted to expenditures for specified
purposes.
State Highway Improvement Fund -provided to account for the allocation of revenues derived
from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state law to
maintenance and repair of state highways within the City.
Street Maintenance and Repair Fund -provided to account for the allocation of revenues
derived from motor vehicle license fees and gasoline taxes. Expenditures ar•e restricted by state
law to maintenance and repair of sweets within the City.
Swimming Pool Fund- includes revenues and expenditures for outdoor swimming pool
programs and activities at both outdoor facilities, excluding the capital cost of the swimming
pool.
Tax-increment financing (TIF) - A method used for funding public improvements whereby real
estate tax revenue increases resulting from those improvements are directed towazd paying for
those improvements
Unencumbered Balance - the remaining balance within a fund that is not obligated for any
other purpose.
User fee (or charge) -the payment of a fee for direct receipt of a public service by the party who
benefits from the service.
Water Fund -provided to account for the collection of a user surcharge, permit fees and the
costs associated with the maintenance and repair of the City's water lines.
Workers' Compensation Self-Insurance Fund -fund for the accumulation of funds to
provide for payment of claims and other costs associated with the City's self-insured workers
compensation program.
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