Resolution 62-23RECORD OF RESOLUTIONS
GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO, 30045
Resolution No. 62-23 Passed , 20
ACCEPTING THE LOWEST AND BEST BID FOR THE
BROWN-HARRIS CEMETERY PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter, for the Brown-
Harris Cemetery Project; and
WHEREAS, Council has determined that the base bid in the amount of
$247,630.19 submitted by Brennstuhl Construction, Inc. to be the lowest and
best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, (, _ of the elected members concurring, that:
Section 1. The bid submitted by Brennstuhl Construction, Inc. in the amount
of $247,630.19 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with Brennstuhl Construction, Inc. for the performance and completion of the
Brown-Harris Cemetery Project pursuant to the Advertisement, Proposal and
Contract Documents for said Project on file in the Department of Parks and
Recreation.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this Project.
Section 4. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this ji* day of _ x. io hur , 2023.
Meu fil
Mayor — Presiding Officer
Attest:
LL LS
Clerk of Ceci /}
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: September 5, 2023
Initiated By: Matt Earman, Parks and Recreation Director
Shawn Krawetzki, Landscape Architect Manager
Michael Hiatt, Landscape Architect
Re: Resolution 62-23 – Accepting the Lowest and Best Bid for the Brown-Harris
Cemetery Project
Summary
On Thursday, August 17, 2023 two bids were opened for the Brown-Harris Cemetery Project
(Project). The Project will include the grading, fencing, concrete and masonry work, landscaping
and site restoration of the Brown-Harris Cemetery (Cemetery). Due to specific design
specifications, a monument obelisk, informational sign and plaque will be provided and installed
under separate contracts. Attached is an overview map of the location of the cemetery and
conceptual design renderings for reference.
The engineer’s estimate for this phase of the Project is $251,976, and the total budget for the
project is $400,000. Staff received two bids, with the lowest bid received from Brennstuhl
Construction, Inc. in the amount of $247,630.19, which is 1.72 percent below the estimate.
The full scope of the project, including the monument obelisk, informational sign and plaque is
expected to stay within the $400,000 budget.
Background
The Cemetery was lost sometime in the early 1900s and was re-discovered during an
archaeological survey for the surrounding University Boulevard Phase II Project. It was named
for the early African American settlers who owned the land. Archaeological excavations
resulted in the identification of 22 grave shafts. The graves were loosely organized into four
rows and located facing east in the Christian tradition of facing towards the rising sun. There
were no attempts to exhume the remains and burials were left in place.
Extensive genealogical research was conducted, working from the property atlas maps, census
records, cemetery records and obituaries. It is believed that the Brown-Harris families are
related through a common ancestor, Mary (Harris) Brown. Through this research, living
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490
Bidder Bid as Read Bid as Read
Over (+) or Under (-)
Engineer’s Estimate
Brennstuhl Construction, Inc. $247,630.19 -1.72%
Pummell Construction Services $299,975.00 +16.0%
Memo
Resolution 62-23 – Accepting the Lowest and Best Bid for the Brown-Harris Cemetery Project
September 5, 2023
Page 2 of 2
relatives of both the Brown and Harris families were able to be identified and took part in the
design process to restore the cemetery that bears their name.
The Project satisfies conditions set forth in the Department of the Army Section 404 Permit
associated with the University Boulevard Phase II Project. Additionally, the Project received a
$450,000 grant as part of the 2021-2022 State of Ohio Capital Budget. The grant is
administered by the Ohio Facilities Construction Commission (OFCC), and City staff has worked
with the OFCC throughout the design process to ensure the Project satisfies all conditions of the
grant.
Recommendation
The Project was reviewed and approved by the Architectural Review Board at the April 26, 2023
meeting. Staff has thoroughly reviewed Brennstuhl Construction’s bid and found it to be the
lowest and best bid. References for this contractor were performed and found to be favorable.
Staff has also reviewed the Project schedule and found it to be acceptable for the scope and
timing of the work to begin this fall, with an expected completion in Q4 2023.
Staff recommends approval of Resolution 62-23 authorizing the City Manager to enter into a
construction contract with Brennstuhl Construction, Inc. in the amount of $247,630.19.
Ortho Slide(Full Screen)Brown-Harris Cemetery Location
Boulders - boundary markers w/engravingInformation SignOak TreeConcrete PlazaObelisk MonumentLandscape GardenBenchOrnamental FenceGravestone marker found on siteEngraved InscriptionFamily InitialsEngraved NamesBarre GraniteStone Column- w/bronze dedication plaqueBrown - Harris Cemetery Concept Design
BROWN-HARRIS CEMETERY PROJECT
BID ACCEPTANCE
City Council Meeting
September 11, 2023
Ortho Slide
(Full Screen)
PROJECT DESIGN