Resolution 61-23RECORD OF RESOLUTIONS
GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO, 30045
61-23
Resolution No. Passed , 20
ACCEPTING THE LOWEST AND BEST BID FOR THE
KIWANIS RIVERWAY PARK BOARDWALK
IMPROVEMENTS PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter, for the Kiwanis
Riverway Boardwalk Improvements Project; and
WHEREAS, Council has determined the base bid in the amount of $384,450
submitted by Smoot Construction Company to be the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, __[y of the elected members concurring, that:
Section 1. The bid submitted by Smoot Construction Company in the total
amount of $384,450 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with Smoot Construction Company for the performance and completion of the
Kiwanis Riverway Park Boardwalk Improvements Project pursuant to the
Advertisement, Proposal and Contract Documents for said Project on file in
the Department of Parks and Recreation.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this Project.
Section 4. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this 11“ day of _. st et hiv __, 2023.
Mayor [Presiding Officer
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: September 5, 2023
Initiated By: Matt Earman, Director of Parks and Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 61-23 - Accepting the Lowest and Best Bid for the Kiwanis
Riverway Park Boardwalk Improvements Project
Summary
On Thursday, July 27, 2023, two bids were opened for the Kiwanis Riverway Park Boardwalk
Improvements Project (Project). This Project will include renovations to some of the existing
boardwalk decking and structures and install new sections of boardwalk to bridge areas overcome by
additional ground water and debris. Handrail and guardrail sections will be added to existing sections
of boardwalk in order to meet code requirements, and invasive plant removals will be performed
along the path system. Attached is an overview map of the park with general itemized areas where
the work will occur.
Staff previously advertised this project in August 2022 and received no bid proposals. Staff contacted
contractors to determine why bids were not received for this work. The consistent response was that
the demand for other work was too high for them to meet the project schedule itemized in the bid
specifications. Based on this feedback, staff modified the language to be more flexible for the
contractor to provide their proposed schedule rather than the City necessitating specific constraints.
The engineer’s estimate and budget for this project was $400,000. Staff received two bids, with the
lowest bid received from Smoot Construction Company in the amount of $384,450, which is 3.8
percent below the engineer’s estimate.
Kiwanis Riverway Park is owned by the City of Columbus and maintained by the City of Dublin per a
lease agreement (Agreement) that was executed in April 1990 (see attached). Per the language in the
Agreement, prior approval must be received in writing from the City of Columbus Recreation and
Parks Director and the Director of Utilities and Aviation (position title has since been changed to
Director of Public Utilities) to proceed with the project (attached). Staff has also been working closely
with the respective City of Columbus representatives to ensure both parties are informed and the
appropriate reviews and approvals of the project specifications were conducted prior to seeking bids.
Staff will continue to work with the City of Columbus throughout the duration of this project.
The Project is estimated to be complete in Q1 2024.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490
Bidder Bid as Read Bid as Read
Over (+) or Under (-)
Engineer’s Estimate
Smoot Construction Company $384,450 -3.8%
Janco LLC $499,000 +19.8%
Memo
Resolution 61-23– Accepting the Lowest and Best Bid for the Kiwanis Riverway Park Boardwalk
Improvements Project
September 5, 2023
Page 2 of 2
Recommendation
Staff has thoroughly reviewed the Smoot Construction Company bid and found it to be the lowest and
best bid. References for this contractor were performed and found to be favorable.
Staff recommends approval of Resolution XX-23 – Accepting the lowest and best bid for the Kiwanis
Riverway Park Boardwalk Improvements Project.
March 16, 2022
Director Matt Earman
Parks and Recreation
6555 Shier Rings Road
Dublin, OH 43017
Re: Kiwanis Riverway Park Improvements
Dear Director Earman,
Pursuant to the lease agreement between the City of Columbus and the City of Dublin, I have
reviewed your request and documentation for the improvements that the City of Dublin are
planning to make to the Kiwanis Riverway Park at Griggs Reservoir.
The improvements as I have reviewed them are to include replacement of existing boardwalk
decking, installation of a new boardwalk, removal of invasive vegetation and plant new
vegetation of native grasses, shrub and groundcover, and the installation of new interpretive
signage.
This letter is to confirm that the City of Dublin has my consent to move forward on this project. If
you need any additional information please feel free to contact me any time.
Sincerely,
Bernita A. Reese,
Director