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Ordinance 27-23RECORD OF ORDINANCES Dayton Legal Blank, Inc. Form No. 30043 20. Ordinance No. 27-23 Passed AUTHORIZING THE CITY MANAGER TO ENTER INTO A NEW SANITARY SEWER SERVICE AGREEMENT WITH THE CITY OF COLUMBUS, OHIO | WHEREAS, the City of Columbus and City of Dublin entered into an agreement for sanitary sewer service on April 13, 1993, pursuant to Ordinance No. 136-92 passed by the City of Dublin on December 21, 1992, and pursuant to Ordinance No. 2692-92 passed by the City of Columbus on December 14, 1992 (the “Sanitary Sewer Service Contract”); and WHEREAS, Columbus and Dublin previously amended pursuant to Columbus City Ordinance No. 0454-2009, passed by its City Council on July 13, 2009 and by Dublin, duly authorized by City Ordinance No. 43-09, passed by its City Council on August 17, 2009, the Sanitary Sewer Service Contract to provide for the modification of the Exclusive Dublin Expansion Area by expanding that area into the Exclusive Columbus Expansion Area and Negotiated Expansion Area; and WHEREAS, Columbus and Dublin are entering into a new Economic Development Agreement to expand the previous Agreement’s revenue sharing area; and WHEREAS, in order to service the additional revenue sharing area and to reflect updated Columbus model agreements, new water and sanitary sewer service agreements with Columbus are required. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, Delaware, Franklin and Union Counties, State of Ohio, ‘1_ of the elected members concurring that: Section 1. The City Manager is hereby authorized to enter into a new Sanitary Sewer Service Agreement with the City of Columbus, Ohio. Section 2. This Council further hereby authorizes and directs the City Manager, the Director of Law, the Director of Finance, the Clerk of Council or other appropriate officers of the City to prepare and sign all other agreements and instruments and to take any other actions as may be necessary to implement this Ordinance. Section 3.This Ordinance shall be effective on the earliest date permitted by law. ae : Passed this Sl day of Jul, , 2023 | Hane DAL. Mayet Presidirle Office? ATTEST: Clef of CoyAcil 0 To: Members of Dublin City Council From: Megan D. O’Callaghan, P.E., City Manager Date: June 20, 2023 Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Re: Ordinance 26-23 and Ordinance 27-23 – Authorizing the City Manager to Enter into New Water and Sanitary Sewer Service Agreements with the City of Columbus, Ohio Background The City of Columbus (Columbus) has provided water and sanitary sewer service to the City of Dublin (Dublin) when it was first a village and thereafter when it became a City in 1987. For just over thirty years, water and sanitary sewer services have been provided through agreements between Dublin and Columbus. Dublin and Columbus entered into an agreement for water service on April 13, 1993, pursuant to Ordinance No. 135-92 passed by Dublin on January 4, 1993, and pursuant to Ordinance No. 2693-92 passed by Columbus on December 14, 1992 (Water Service Contract). Similarly, Dublin and Columbus entered into an agreement for sanitary sewer service on April 13, 1993, pursuant to Ordinance No. 136-92 passed by Dublin on December 21, 1992, and pursuant to Ordinance No. 2692- 92 passed by Columbus on December 14, 1992 (Sanitary Sewer Service Contract). Both Contracts included an Exhibit A titled “Dublin/Columbus Sanitary Sewer and Water Contract Service Area” (as attached) which delineated areas to be annexed by Dublin and Columbus whereby water and sanitary sewer services could then be provided by each entity. The term of both Contracts is 50 years. Dublin and Columbus previously amended the Contracts pursuant to Columbus Ordinance No. 0454- 2009, passed by its City Council on July 13, 2009 and by Dublin, duly authorized by City Ordinance No. 43-09, passed by its City Council on August 17, 2009. The Contract amendments provided for the modification of the Exclusive Dublin Expansion Area by expanding that area with the addition of a 277-acre area located in the Negotiated Expansion Area. The 277-acres constituted approximately six percent of the Negotiated Expansion Area and was located just north of State Route 161, at its intersection with US Route 33. Summary Dublin and Columbus are proposing to enter into a new Economic Development Agreement to expand the Exclusive Dublin Expansion Area by approximately 5,575-acres. The area consists of both the Exclusive Columbus Expansion Area and the Negotiated Expansion Area, as defined within the 1993 Contracts. In the 1993 Contracts, both Dublin and Columbus agreed that the Negotiated Expansion Area would constitute a shared future growth area for both entities. In order to provide services to the expanded Dublin Expansion Area and update the existing agreements to reflect present conditions, new water and sanitary sewer service agreements with Columbus are required. The proposed new service agreements will replace the existing Contracts originally entered into in 1993. These new agreements are in Columbus’ updated format and are intended to be more consistent with their current service agreements with other satellite suburbs to which Columbus provides water and sanitary sewer services. The new service agreements include the expanded Dublin Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017-1090 Phone: 614.410.4400 • Fax: 614.410.4490 Memo Ordinance 26-23 and Ordinance 27-23 – Authorizing the City Manager to Enter Into New Water and Sanitary Sewer Service Agreements with the City of Columbus, Ohio June 20, 2023 Page 2 of 2 Expansion Area to align with the Revenue Sharing Area as established by the Economic Development Agreement (EDA), and establish conditions and requirements for the provision of water and sanitary sewer services to this expanded area. The term of the new agreements is twenty-five (25) years. Additionally, the new service agreements maintain existing water and sanitary sewer service levels to Dublin residents. Regarding the new Water Service Agreement, provisions are now included in terms of temporary street closures and water shut offs. Columbus will use reasonable efforts to notify Dublin at least forty-eight (48) hours in advance of when work on the Dublin water system is to be performed, including street closures. The Columbus notification will include hours of work restrictions and necessary detour routes, unless the work is an emergency in nature. Lastly, Columbus will give Dublin reasonable notice and probable duration of temporary water shut offs, except in the case of emergencies or serious water main breaks. In those situations, water service will be discontinued immediately and notice will follow as soon as possible. Recommendation Staff recommends adoption of Ordinances 26-23 through 27-23 at the second reading/public hearing on July 31, 2023, authorizing the City Manager to Enter into new Water and Sanitary Sewer Service Agreements with Columbus. EXHIBIT I Depiction of Revenue Sharing Area i 3 333 sa 1 5x s Cz SH137S7413 7 3 e f N Proposed Dublin Columbus Revenue Sharing Area etr t II I Proposed Revenue Sharing Area il 27715 ac Iliff Columbus Exclusive Expansion Area ti v Dublin Exclusive Expansion Area r i City of Dublin Existing Incorporated Area r 10 r L r I 5C 1000 G E clusNe Evenslon Ate We based on the 1993 DubinColumbus Water end Serer Corerecl SetmceSet 0 4 ir ettd In neceme 1 E hlb w NI un ncorocr ted lends nd loon by en MS a be t d 1 h s 14080 ac wFooNa r eiVol V 1 4 e l 4031 ac l1 trd l I1 1 d r I x i tad i o r tJSID 1 9604 ac PosrtoJ ft 3 4 i l V R e er aufyoN CU r r 7 A t l pI16lM R0 i1 rT 1 SANITARY SEWER SERVICE AGREEMENT CONTRACT BETWEEN THE CITY OF COLUMBUS AND CITY OF DUBLIN THIS AGREEMENT MADE AND ENTERED INTO THIS _____ DAY OF _______________________, 2023, by and between the CITY OF COLUMBUS, OHIO, (“Columbus”), and the CITY OF DUBLIN, OHIO (“Dublin”) (together the “Parties”) for the discharge, transportation, pumping and treatment of sanitary sewage, industrial wastes, water or other liquid wastes from the City of Dublin to and by the City of Columbus, utilizing the Sewerage System and Sewage Treatment Works of the City of Columbus. WITNESSETH: In consideration of the mutual covenants and promises herein contained, and in accordance with the applicable provisions of Chapters 1145 and 1147, Columbus City Codes, 1959 as amended and of Ordinance No. _________ passed _____________by the Council of the City of Columbus, and Ordinance No. __________by the Council of the City of Dublin, the Parties hereto agree as follows: Section 1: That, subject at all times to Columbus’ right to sell surplus utility services, under the provisions of Article XVIII, Section 6 of the Constitution of Ohio, Dublin shall have the right and obligation, throughout the effective period of this Agreement, to discharge all sewage, industrial wastes, water or other liquid wastes from its sanitary sewers, either directly or indirectly, or both, into the Sewerage System of the City of Columbus, Ohio, and into no other provider, and to have the same transported, pumped and treated by the Sewerage System and Sewage Treatment Works of the Columbus, provided, however: (a) Dublin shall have adopted or passed such measures as may be necessary to authorize the execution of this Agreement. (b) Whenever, and to the extent that the Columbus City Codes prohibits or restricts the direct or indirect discharge to the sanitary sewer of subfoundation building drains from premises within Columbus, such prohibitions or restrictions shall apply with equal force to premises within the City of Dublin as if same were a part of this Agreement. (c) Dublin agrees it will not at any time cause or permit storm water or roof water leaders to be led into or connected with the separate, sanitary system of sewers, or led into or connected with any soil pipe, house drain, or house sewer tributary to the separate sanitary system of sewers. Dublin agrees that it shall limit inflow and infiltration to its sewer system. The limitations applying thereto shall be in accordance with a future mutually acceptable modification to this Agreement. 2 (d) Dublin agrees that no person shall directly or indirectly use or discharge to any sewer within the City of Dublin which is tributary to the Columbus Sewer System in violation of any applicable provision of Columbus City Codes, Chapters 1145 and 1147. (e) Dublin agrees it will not discharge, cause or permit to be discharged, directly or indirectly into any sewer or into any water course, ditch, or drain leading into any sewer, any acid, chemical, or other substance, which tends to, or does destroy, or in any way injures the sewer or which in any way interferes with proper maintenance of facilities and the transportation, treatment, or disposition of any sewage carried or drained through any sewer in Columbus. (f) Dublin agrees it will not discharge, cause or permit to be discharged, directly or indirectly into any sewer, any kerosene, gasoline, benzene, naphtha or any explosive or inflammable chemical, substance or thing. (g) Dublin agrees the requirements set forth herein, together with any elaboration, extension, definition or amendment of said requirements as such may be duly elaborated, extended, defined or amended through rules and regulations issued from time to time by the Columbus Director of Public Utilities, or by Legislative processes of Columbus, shall be fully applicable to all premises in the City of Dublin, which are or later become tributary, directly or indirectly, to the Columbus Sewerage System, to the same extent and degree as they apply within the City of Columbus and any violation of these provisions shall be corrected or caused to be corrected at once by the Dublin. (h) Subject to Sections 4 and 5 hereinafter, Dublin agrees that sewer services, providing for the discharge of sewage, industrial wastes, water or other liquid wastes into its sanitary sewers, shall be restricted to usage by properties within the corporate limits of the City of Dublin, provided that such properties lie within the boundaries of the Dublin Water and Sewer Service Area as such limits exist on the date of execution of this Agreement, and to usage by any properties annexed to the City of Dublin during the term of this Agreement provided that such properties lie within the boundaries of the Dublin Water and Sewer Service Area as described in Exhibit A and being hereby made by reference a part of this Agreement. Reference to annexations as used in this Agreement does not include annexation by merger pursuant to the Ohio Revised Code, Section 709.43 through 709.46, inclusive, and as subsequently amended. Dublin agrees that, should any properties within Dublin Sewer Service Area annex to the City of Columbus, Columbus shall have the right to provide sewer service to such properties the same as it would any other areas within its corporate limits irrespective of this Agreement. 3 (h) Dublin agrees that the construction of all house sewers or service connections within its boundaries shall comply with this Agreement, the then current minimum requirements governing such work in Columbus, and conform Dublin’s rules and regulations, whichever is more stringent. (i) Dublin agrees that the design, construction, operation, use and maintenance of all sanitary sewers, house services and connections within its boundaries, including all connections with the Columbus Sewerage System, shall be performed at the entire expense of Dublin or its residents, and shall conform in all respects with or exceed the corresponding standards and practice of Columbus. All main and sanitary sewers and connections to serve areas within the Dublin shall be constructed in accordance with detailed plans and specifications which have been approved from an engineering standpoint by the Columbus Director of Public Utilities, provided that such approval, from an engineering standpoint, or disapproval supported by engineering reasons therefor, shall be made by the Columbus Director of Public Utilities, within thirty (30) days after said plans and specifications have been submitted for final approval by Dublin. Absent approval or disapproval as set forth above, Dublin may proceed with construction in full conformity with such plans and specifications and with such engineering supervision and inspection as may be required by Columbus, and subject to all other provisions of this Agreement and applicable references. Upon completion of such work, and not later than sixty (60) days thereafter, accurate record drawings showing the work as actually constructed shall be filed by Dublin, with Columbus, having been approved and signed by Dublin and submitted to Columbus for final approval. These record drawings shall show the area of each and every tributary lot and tract computed in accordance with paragraph (l) of this Section. Dublin agrees to notify Columbus at least forty-eight (48) hours prior to tapping any Columbus sewers. (j) Dublin agrees that for all structures and properties connected to the Columbus Sewerage System, after the effective date of this Agreement, a system capacity charge for main trunk sanitary sewer benefit, or such similar charges as may be hereinafter established by Columbus, shall be applicable to any and all such structures and properties which are located within the Dublin corporate limits, wherever such property will be tributary directly or indirectly to the Columbus Sewerage System, and provided that such charge(s) shall be determined and collected before or upon the issuance of a permit to connect such structures to the sewerage system. The charge so determined shall be computed on the size of the domestic water service tap for either city water or well water usage for each structure as computed by Columbus, for similar structures as established and periodically amended by Columbus Ordinance. Dublin agrees to pay Columbus, at three (3) month intervals, 100 percent of all such charges as collected. (k) Dublin agrees to utilize the system of sewer service connection permits established and issued by Columbus. Columbus shall keep and maintain an accurate record of all permits issued, and will forward a copy of said permits to Dublin after construction inspection is completed and the connection is accepted. 4 (l) Dublin agrees to furnish to the Columbus Director of Public Utilities all available information and data as to all sources of water supply other than the Columbus Division of Water, which may be in existence, or may later be developed to serve Dublin. As to wells, this information shall include the location, size, capacity and depth thereof. Further, Dublin agrees that where such water supply discharges directly or indirectly into the sanitary sewer system, Dublin shall require metering or other forms of measurement as agreed to by the Columbus Director of Public Utilities. (m) As soon as available, Dublin agrees to furnish to Columbus copies of its location atlas maps showing the overall sanitary sewer system and furnish additional copies as and when individual maps are changed or brought up-to-date. Section 2: (a) Columbus, through its Division of Water, shall have the rights and privilege, beginning as of the effective date of this Agreement, of billing for sewerage service charges directly against or of adding to water bills rendered against premises within the Dublin by the Columbus Division of Water. Under the method established above, for determination of the sewerage service charge or charges, said charge or charges shall be computed by subjecting the water usage to the applicable provisions and rates of Chapter 1147, Columbus City Code, 1959, which applicable rates may be changed in accordance with such rate structure as may be established from time to time for areas outside the Columbus corporate limits by ordinances passed by the Columbus City Council; provided, however, and subject to the provisions of Section 1 of this Agreement, that in the event of any such subsequent change in the rates of charge, the rates of charge to Dublin, shall not, in such case, exceed the rates of charge duly established and collected, at such time, for any other political subdivision. (b) Upon Dublin’s written request, Columbus agrees to include as a separate item under the billing authorized above, such user surcharge for structures and premises within the corporate limits of Dublin as may be established from time to time by Dublin ordinance or regulation. Such surcharge shall be refunded to Dublin monthly together with a verified report of the amount collected. (c) Columbus agrees that in the computation of charges made to Dublin Sewerage Service customers, the same credits or adjustments shall be applicable to Sewerage Service customers in Columbus as are now, or may hereafter from time to time, be applicable thereto, due to non-entry into the sanitary sewers of water consumed by such users, shall be applicable to Dublin customers; provided that any fee charged by Columbus to obtain such credits or adjustments may be increased by fifty-cents ($0.50) for users within Dublin. (d) Columbus agrees that Dublin shall have the right and privilege to make charges, for structures and premises within the corporation limits of the City of Dublin, 5 independent of the requirements of Section 1. (e) Columbus may administer and enforce Sections 1145.01 - 1145.99 of the Columbus City Codes and all amendments thereto within the City of Dublin’s corporate limits in order to prohibit or limit the discharge of toxic and other substances into the sewerage system. It is also agreed that Columbus representatives may enter industrial establishments, perform inspections, and sample waste streams for the purpose of enforcing Sections 1145 and 1147 of the Columbus City Code, as amended. Dublin agrees to adopt as a local regulation or ordinance of Dublin, the requirements of Section 1145.01 - 1145.99 in order that these requirements shall be applicable to all premises in the City of Dublin which are, or later become, tributary directly or indirectly to the Columbus Sewage System to the same extent as they apply to premises within the City of Columbus. (f) Dublin agrees that all fees for administering and enforcing Chapter 1145 shall be collected in accordance with Chapter 1147 of the Columbus City Codes, as amended. Section 3: Dublin agrees that during the effective period of this Agreement, Columbus employees or agents shall have the right to enter into and within City of Dublin’s corporate limits for all purposes of this Agreement, for the further purpose of construction within the individual design-tributary area of any extensions to the Sewer System of Dublin and constructing any other main sewers which, on the basis of sound engineering principles, may be deemed necessary by the Columbus Director of Public Utilities to build up an adequate sewer collector system in the entire area to be serviced by Columbus, including but not being limited to the City of Dublin corporate limits. The plans and specifications for the construction of sewers shall be submitted by Columbus to Dublin for approval as to engineering and location. Such approval or rejection supported by engineering reasons therefore, shall be made by Dublin within thirty (30) days after said plans and specifications have been submitted by Columbus to Dublin for final approval. In the case where no approval or disapproval is made by Dublin within said thirty (30) days, Columbus may proceed with construction, without prejudice, in full conformity with the plans and specifications so submitted and not acted upon by Dublin, subject however to legal requirements governing the need for proper easements where said sewers will be located on private property. In the case where said plans and specifications are disapproved from an engineering or location standpoint by Dublin within the said thirty (30) days, such disapproval shall be made in writing and the engineering reasons set forth therein. Columbus pledges itself to construct such sewer extensions at its own expense and, insofar as possible, to restore disturbed areas to a reasonably equal condition in which they were found prior to such construction. Columbus will and shall have the right to preserve, maintain, operate, replace and repair any such sewers. During the life of this Agreement Dublin shall have the right to connect any main sewers of its own collector system to any such aforementioned sewers, subject to the requirement that the flow from Dublin’s main sewers is not above that designed for and is not from areas outside the individual tributary-design area of the said main sewers constructed by Columbus. 6 Further, subject to the requirement that such connections shall be made under Columbus’ supervision in such manner as approved by Columbus and in full conformity with all other provisions of this Agreement. Section 3.1: Dublin and Columbus both recognize the need for future growth in order for both communities to continue to prosper. In consideration of the foregoing, the Parties further agree as follows: (a) Included within Exhibit "A" is an area delineated as "Dublin Expansion Area." The Parties agree that as to areas located within the "Dublin Expansion Area," sewer services shall be restricted to properties lying within the City of Dublin corporate limits. The Parties also acknowledge that unincorporated areas within Exhibit "A" will become eligible for sewer service pursuant to this Agreement upon annexation to Dublin during the period of this Agreement provided that such annexed properties lie within the aforementioned Dublin Water and Sewer Service Area established in Exhibit "A". It is also agreed that expansion, adjustment, or modification of the Dublin Water and Sewer Service Area shall be reviewed by both Parties at least every five (5) years, or sooner, upon a showing of good cause in writing delivered by either party to the other. (b) Columbus agrees that it shall not accept any annexation of property situated within the aforementioned “Dublin Expansion Area”. Section 3.2: Dublin will take no action to initiate, approve, nor in any manner support a merger with any adjacent township pursuant to Section 709.43 through 709.46, inclusive, of the Ohio Revised Code or any revision or amendment thereto. All efforts by Dublin to increase its geographic boundaries shall be through the annexation procedure. Dublin agrees that it will not initiate, approve, nor support in any manner, annexation to Dublin of properties located outside the Dublin Sewer Service Area designated on Exhibit A attached to this Agreement. Section 3.3: It is agreed by the Parties that in the event a merger between City of Dublin and any Township should occur, Columbus shall incur no obligation to service areas other than those specifically referred to in this Agreement. The Parties further agree that as of the effective date of said merger, the rates chargeable hereunder shall become ten times those set forth in Section 2 hereof. Dublin consents to the provisions set forth in this section as related to the cost and expense of providing continued services under this Agreement and not as an exaction, tax or penalty in the event the conditions imposing this section occur. Further, Dublin consents and agrees that the provisions in this section are not confiscatory nor unreasonable. Section 3.4: If Columbus enters into any new Sewerage Service Agreement or modifies, amends, extends or otherwise changes the terms of any Sewerage Service Agreement with any political jurisdiction and the new, modified, amended, extended or otherwise changed Agreement does not contain the same provisions regarding merger/annexation as set forth in Section 3.2 and 3.3 of this Agreement, then Sections 3.2 and 3.3 are null and void. Section 4: This Agreement will commence on ___________________________, and 7 shall remain in effect for a period of twenty-five (25) years therefrom subject to earlier termination or to revision, or to properly authorized modification or to renewal upon mutual Agreement of the Parties hereto and shall supersede and cancel any and all previous Agreements concerning sanitary sewage service between the Parties hereto for the specific City of Dublin. Section 5: Dublin further agrees that Columbus may connect any sewer to the sewerage system of Dublin after submission of the plans and specifications therefore to Dublin in accordance with the provisions of Section 3 and provided that such sewer connections by Columbus do not serve areas outside the Dublin sewer system tributary-design areas, and provided further that Dublin determines that there is available capacity within said line to service Dublin’s planned tributary areas. Columbus agrees that for all properties and premises within Columbus connected into such sewers or connections, it shall reimburse Dublin for any sanitary sewer oversizing of that section of the sewer system built by Dublin on the basis of an estimate of the differential in cost of that section of the system involved, to be mutually agreed upon prior to the approval of plans. Section 6: If any portion of this Agreement proves to be invalid or unconstitutional, the same shall not be held to invalidate or impair the validity, force or effect of any other portion of this Agreement unless it clearly appears that such other portion is wholly or necessarily dependent for its operation upon the portion so held invalid or unconstitutional. Section 7: That failure on the part of either party of this Agreement to faithfully discharge its obligations and responsibilities hereunder, either in whole or in part, shall vest in the other party to the Agreement the right to terminate same, effective sixty (60) days after written notice of such failure and the intent to terminate is delivered to the offending party, provided that the offending party shall have the right to cure or correct the said failure, to faithfully discharge its obligations and responsibilities and upon demonstration thereof such notice of cancellation shall not be effective and this Agreement shall remain in full force and effect without prejudice to Columbus’ right to collect amounts due and owing to Columbus arising under the terms of this Agreement prior to notice of termination. Section 8: Dublin agrees that during the term of this Agreement, it will take no action whatsoever, including any funding, preliminary engineering, or other surveying necessary or incident to plan, design, construct, or operate any sanitary waste water treatment facility and that, except as herein provided or as may be subsequently authorized by the Columbus City Council, Columbus shall be the sole and exclusive provider to Dublin of such services as are provided by the terms of this Agreement within the designated contract service areas set forth on “Exhibit A”. 8 IN WITNESS WHEREOF, the Parties hereto have set their hands on this __________ day of ____________________, ____. THE CITY OF COLUMBUS, OHIO By______________________________ PUBLIC UTILITIES DIRECTOR THE CITY OF DUBLIN, OHIO By________________________________ CITY MANAGER Approved as to form: ____________________________________ City Attorney Columbus, Ohio ____________________________________ Law Director, City of Dublin, Ohio