Resolution 38-23RECORD OF RESOLUTIONS
GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 30045
38-23
Resolution No. Passed , 20
ACCEPTING THE LOWEST AND BEST BID FOR THE PAVEMENT
PREVENTATIVE MAINTENANCE PROGRAM FOR 2023
(23-006-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and
Chapter 37 of the Dublin Code, for the Pavement Preventative Maintenance
Program 2023, 23-006-CIP; and
WHEREAS, Council has determined that the bid submitted by Strawser
Paving Company, Inc. on April 19, 2023 constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
Delaware, Franklin and Union Counties, State of Ohio, 5 of the elected
members concurring, that:
Section 1. The bid submitted by Strawser Paving Company, Inc. in the total
amount of $144,328.00 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with Strawser Paving Company, Inc. for performance and completion of the
Pavement Preventative Maintenance Program 2023, 23-006-CIP pursuant to
the Advertisement, Proposal and Contract Documents for said work on file in
the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this Program.
Section 4. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Dublin Charter.
Passed this 8" day f May, 2023.
Kau
Vice Mayor - Presiding’ Officer
Clef of Coyncil o
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: May 2, 2023
Initiated By: Robert E. Ranc, Jr., Deputy City Manager
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Brian D. Gable, P.E., Deputy Director of Engineering – Design & Construction
Jared Groves, P.E., Civil Engineer II
Re: Resolution 38-23 – Accepting the Lowest and Best Bid for the Pavement
Preventative Maintenance Program 2023, 23-006-CIP
Summary
On April 19, 2023, two (2) bids were received for the 2023 Pavement Preventative Maintenance
Program (Program), 23-006-CIP which provides partial depth asphalt pavement spot repairs to several
City streets. Please see the location map below for the general repair locations. Details regarding the
locations of the planned repairs can be viewed electronically at this link: https://arcg.is/1evWq80.
The budgeted funds for the 2023 Program in the 2023-2027 Capital Improvements Program (CIP) are
$150,000. The Engineer’s estimate for this Program is $146,000.00. Strawser Paving Company, Inc.
submitted the lowest and best bid of $144,328.00. Staff has reviewed all bids, and a summary of the
bids received is listed below.
Bidder Bid as Read Bid as Read Corrected Bid Over (+) or Under (-)
Engineer’s Estimate
Strawser Paving Company, Inc. $144,328.00 -1.15%
Decker Construction Company $148,620.14 +1.79%
The work for this Program is expected to begin in June and be completed by October 20, 2023.
The following communication methods will be used to relay construction information with residents
throughout the duration of this project:
• Advisory signs are placed in advance of construction to notify users of upcoming construction
work and lane closures.
• The City of Dublin road improvement updates webpage provides current construction schedule
information (www.dublinohiousa.gov/construction).
• The City of Dublin social media channels are used to communicate timely updates.
The City will have a designated engineering project inspector assigned to this Program who will
provide project coordination, be available to answer any questions, and manage access needs
throughout the performance of the work.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Resolution 38-23 – Accepting the Lowest and Best Bid for the Pavement Preventative Maintenance Program
2023, 23-006-CIP
May 2, 2023
Page 2 of 3
Recommendation
Staff has thoroughly reviewed the bid submitted by Strawser Paving Company, Inc. and determined it
to be a complete and acceptable cost to perform the specified work for this Program. Previous
experience with Strawser Paving Company, Inc. has been favorable, including these recent projects:
2022 Street Maintenance Program – Phase 1; 2021 Street Maintenance Program – Phase 1 and 2; and
2020 Street Maintenance Program – Phase 1. Staff is confident Strawser Paving Company, Inc. will
perform well on the 2023 Program.
Staff recommends Council approve Resolution 38-23 accepting as lowest and best the bid of Strawser
Paving Company, Inc. in the amount of $144,328.00 and authorizing the City Manager to enter into a
contract with Strawser Paving Company, Inc. for this Program.
Resolution 38-23 – Accepting the Lowest and Best Bid for the Pavement Preventative Maintenance Program
2023, 23-006-CIP
May 2, 2023
Page 3 of 3
Location Map
2023 Pavement Repair Program
23-006-CIP
Scope of Work:
o The requirements of the City of Dublin, together with the City of Columbus
Construction and Material Specifications (CMSC) 2018 edition, the State of Ohio,
Department of Transportation Construction and Material Specifications (ODOTCMS)
2019 edition and any supplements thereto (hereafter referred to as standard
specifications), shall govern all construction items unless otherwise noted. Item
numbers marked with an asterisk (*) reference ODOTCMS, all other items reference
CMSC.
o All traffic control devices shall be furnished, installed, and maintained in accordance
with the Ohio Manual of Uniform Traffic Control Devices, current edition. All
necessary traffic control devices must be on site, erected, and maintained prior to
beginning any phase of the work. Work zones and flagging operations shall be per
Columbus Standard Drawing 1550. The costs for erection, maintenance and removal
of all devices shall be included in the lump sum bid price for Item 614 – Maintaining
Traffic.
o Repair pavement in the specified locations per ODOTCMS Item 251. The Contractor
shall remove and dispose of 3” of the existing asphalt pavement at locations directed
by the Engineer. All faces bordering the repair area shall be vertical. The surface
shall be milled and/or saw cut in order to insure clean vertical faces. Before placing
asphalt concrete, clean all vertical faces and sub-surface of pavement and coat
vertical surfaces with asphalt material according to ODOTCMS 401.14. Apply 407.02
material to thoroughly coat the exposed horizontal surface and to fill cracks and joint
openings. Place 1.75” of Item 441 Asphalt Concrete Intermediate Course, Type 2
(448), Item 407 Non-Tracking Tack Coat and 1.25” Item 441 Asphalt Concrete
Surface Course, Type 1, (448), PG64-22. Crack seal around all placed asphalt repair
areas. All pavement repairs must be completed and filled back to grade on the same
day the mill/saw cut is performed. The unit price for this item shall include all labor
equipment and materials for the work including saw cutting, excavating, tack coating
the existing surface, asphalt placement, sealing the edges upon completion, all traffic
control devices, and other incidentals. Work is to be paid per square yard (SY) of
pavement repair.
o The City is responsible to mark all repair areas.
o The locations can be seen on the following City web map: https://arcg.is/1evWq80
o Pavement markings disturbed by the pavement repair work shall be replaced in kind.
o Completion date for this project is October 20th, 2022.
2023 PAVEMENT REPAIR PROGRAM
23-006-CIP
Repair Locations
WorkOrderId Street Comments Area (SF) Area (SY)
208470 Shier Rings Rd 23x66 1518 168.67
208600 Cosgray Rd 3x452 1356 150.67
208441 Shier Rings Rd 14x82 1148 127.56
208436 Shier Rings Rd 20x55 1100 12.22
208603 Cosgray Rd 3x278 834 92.67
208473 Cosgray Rd 20x34 680 75.56
208553 Eiterman Rd 3x160 480 53.33
208554 Eiterman Rd 3x137 411 45.67
208604 Cosgray Rd 3x116 348 38.67
208597 Cosgray Rd 3x110 330 36.67
206500 Metro Pl N 12x27 324 36
207779 Frantz Rd 12x120 1440 160
208639 Brand Rd 13x25 325 36.11
208602 Cosgray Rd 3x58 174 19.33
208601 Cosgray Rd 3x95 285 31.67
208521 Emerald Pkwy 3x32 96 10.67
208481 Shier Rings Rd 33x3 99 11
208609 Eiterman Rd 3x30 90 10
208479 Shier Rings Rd 4x13 52 5.78
208610 Eiterman Rd 2x15 30 3.33
208598 Cosgray Rd 3x6 18 2
208599 Cosgray Rd 3x6 18 2
208605 Cosgray Rd 3x5 15 1.67
208557 Eiterman Rd 5x5 25 2.78
208555 Eiterman Rd 5x5 25 2.78
209828 Eiterman Rd 5x5 25 2.78
Total = 11246 1139.59
Contingency (10%) =
Bid Total =
113.96
1253.55
Ref No.Item No.Description Quantity Units Fixed Item List Title Alternate Optional
1 253*PARTIAL DEPTH PAVEMENT REPAIR (441), AS PER PLAN (3")1254 SY Pavement
2 644*EDGE LINE, 4"0.25 MILE Traffic Control
3 644*LANE LINE, 4"0.25 MILE Traffic Control
4 644*CENTER LINE 0.35 MILE Traffic Control
5 614 LAW ENFORCEMENT OFFICER WITH PATROL CAR 10 HR Maintenance of Traffic
6 614 MAINTAINING TRAFFIC 1 LS Incidentals
7 624 MOBILIZATION 1 LS Incidentals
2023 PAVEMENT REPAIR PROGRAM