Resolution 37-23RECORD OF RESOLUTIONS
GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 30045.
37-23
Resolution No. Passed , 20
A RESOLUTION ACCEPTING THE LOWEST AND BEST BID
FOR THE 2023 STREET TREE PRUNING CONTRACT AND
AUTHORIZING THE CITY MANAGER TO ENTER INTOA
CONTRACT FOR THE PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter and Chapter 37 of
the Dublin Code, for the 2023 Street Tree Pruning Contract; and
WHEREAS, Council has determined that the base bid submitted by Joseph
Tree Service on April 4, 2023 constitutes the lowest and best bid; and
WHEREAS, this project was programmed in the 2023 Operating Budget; and
WHEREAS, funding will be available in the Operating budget.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, | of the elected members concurring, that:
Section 1. The bid submitted by Joseph Tree Service in the total amount of
$148,769.00 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with Joseph Tree Service for the performance and completion of the 2023
Street Tree Pruning Contract as specified within the bid proposal and the
City’s bid documents on file in the Division of Public Service.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this project.
Section 4. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Charter.
Passed this ZY day of (La | , 2023.
Vor “Tap.
Mayor i Presiding Officer 7
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: April 18, 2023
Initiated By: Jay Anderson, Director of Public Service
Brian Goodall, City Forester
Re: Resolution 37-23 – Accepting the Lowest and Best Bid for the 2023 Street Tree
Pruning Contract and Authorizing the City Manager to Enter into a Contract for
the Project.
Summary
On Wednesday, April 4, 2023 one (1) bid was opened for the 2023 Street Tree Pruning Contract.
This project is intended to aid in the maintenance of the City’s street tree population by removing
potentially hazardous (dead, diseased, broken) branches, providing appropriate roadway and
sidewalk clearance, improving the structural integrity of the trees, and increasing the aesthetic
value of the trees. In previous years, the City has been able to contract for this work without using
the formal bidding process due to the cost and scope of the work. However, since 2020 there has
been a marked increase in the cost of tree pruning services (see table below).
2020 2021
2022 2023
Trees Pruned 1,575 1,095 854 1,133
Total Cost $71,465 $72,452 $74,880 $148,769
Average Price
Per Tree $45.40 $66.20 $87.70 $131.31
Based on the increase in cost, staff reduced the scope of street tree pruning in 2022; however, in
order to sustain the high level of maintenance expected in Dublin, an increased budget for this
service was approved in the 2023 operating budget. The 2023 budget for street pruning services
is $200,000, compared to $75,000 in 2022.
Joseph Tree Service submitted the lowest and best bid of $148,769.00.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400
Bidder
Status
Bid as Read Bid as Read Adjusted Bid Over (+) or Under (-) Budget
Joseph Tree Service Responsive $148,769.00 -26% N/A
Memo
Memo re. Resolution 37-23 – Accepting the Lowest and Best Bid for the 2023 Street Tree Pruning Contract
and Authorizing the City Manager to Enter into a Contract for the Project.
April 18, 2023
Page 2 of 2
Staff advertised this project multiple times. The first two advertisements resulted in one bidder
followed by three bidders, but the costs were substantially higher than budgeted funds. The
project was re-scoped and re-advertised and resulted in the bid under consideration. The current
bid provides the lowest cost per tree of the prices the City received from the combined bids.
Staff contacted several other contractors to determine why additional bids were not received for
this work and why the cost for service has increased so significantly in recent years. The consistent
response was that the demand for work compared to the labor available to perform the work since
the COVID-19 pandemic has changed their ability to take on the amount of work they were able to
perform prior to the pandemic. Given the current market conditions and the consistency in prices
observed from different contractors for similar work, staff is supportive of accepting the proposed
bid from Joseph Tree Service.
A map showing the streets where pruning will occur is attached as Exhibit A, and detailed
information regarding the number and species of trees which will be pruned is attached as Exhibit
B. A copy of the bid, map and locations are provided electronically, and a print version can be
provided to Council upon request.
Recommendation
Staff recommends adoption of Resolution 37-23, accepting the lowest and best bid by Joseph Tree
Service in the amount of $148,769.00. Joseph Tree Service has performed previous projects for
the City, and the City’s experience with Joseph Tree Service’s work is favorable. References have
also been verified by staff and were satisfactory.
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Brock Rd
Summit View Rd
Shier-Rings Rd
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UV257
UV750
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Calloway Ct
Contract Street Tree Pruning - Exhibit A
Exhibit B – Contract Pruning Locations
Street Number of trees Species
Adventure Dr 117 Honeylocust
Calloway Ct 24 Sawtooth oak
Hitching Post Ct 8 Honeylocust
Literary Ln 18 Honeylocust
Roundtower Ln 44 Linden
Rushwood Dr 120 Elm
Springview Ln 42 Oak
Tara Hill Dr (Avery Rd to Muirfield Dr) 27 Honeylocust
Tara Hill Dr (Muirfield Dr to Coffman Dr) 199 Honeylocust/Mixed
Timberview Dr 59 Elm
Tullymore Dr 328 Sweetgum
Vista Ridge Dr 108 Oak
Dalmore 39 Planetree
Grand Total: 1,133