Resolution 32-23RECORD OF RESOLUTIONS
GOVERNMENT FORMS & SUPPLIFS 844-224-3338 FORM NO. 30045.
32-23
Resolution No. Passed , 20
ACCEPTING THE LOWEST AND BEST BID FOR THE TARTAN WEST AND OTHER BOOSTER STATION IMPROVEMENTS PROJECT (21-014-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and Chapter 37 of
the Dublin Code, for the Tartan West and Other Booster Station Improvements
Project, 21-014-CIP; and
WHEREAS, Council has determined that the adjusted bid submitted by The Righter
Company, Inc. on February 21, 2023 constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
Delaware, Franklin and Union Counties, State of Ohio, (y__ of its elected
members concurring, that:
Section 1. The adjusted bid submitted by the Righter Company, Inc. in the total
amount of $410,400.00 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract with The
Righter Company, Inc. for the performance and completion of the Tartan West and
Other Booster Station Improvements Project, 21-014-CIP pursuant to the
Advertisement, Proposal and Contract Documents for said work on file in the office of
the City Engineer.
Section 3. This Council further hereby authorizes and directs the City Manager, the
Director of Law, the Director of Finance, the Clerk of Council, or other appropriate
officers of the City to prepare and sign all other agreements and instruments and to
take any other actions as may be necessary to implement this Resolution and
complete the work for the Project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Dublin Charter.
Passed this 10" day of April, 2023.
Yi. Tg
Mayor - Presiding Officer = 7
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: April 4, 2023
Initiated By: Robert E. Ranc, Jr., Deputy City Manager
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Brian D. Gable, P.E., Deputy Director of Engineering – Design & Construction
Mason Hughes, Civil Engineer I
Re: Resolution 32-23 – Accepting the Lowest and Best Bid for the Tartan West
and Other Booster Station Improvements Project, 21-014-CIP
Summary
On February 21, 2023, one (1) bid was received and publically opened for the Tartan West and Other
Booster Station Improvements Project. The Project will consist of replacing the existing 30
horsepower motors on three (3) pumps, replacing and upsizing discharge piping, site and building
improvements, installing a water quality monitoring unit, and improvements to the existing meter pit
at the Tartan West booster station. Additionally, the Project will include miscellaneous improvements
at the City’s other three booster stations: Rings Road, Brand Road, and Post Road. For Council’s
reference, a copy of the construction drawings for the Project have been provided electronically or a
print version can be provided to Council upon request.
Design for the Project began in 2021, following an evaluation of all the City booster stations in 2015
as conducted by AECOM. The evaluation identified that additional capacity may be needed at Tartan
West in the next 10 to 20 years. The City selected MS Consultants to prepare construction plans for
capacity, architectural, and site improvements to the City’s booster stations.
The budgeted funds for this Project in the 2022-2026 Capital Improvements Program (CIP) are
$525,000 from Tartan West Water and Post Road Booster Station Upgrades (EW221). Funding for the
Project is being re-appropriated in 2023 through the adoption of Ordinance 10-23 on March 27, 2023.
The Engineer’s Estimate for the Project is $423,500.00.
The Righter Company, Inc. (Righter) submitted the lowest and best bid of $498,400.00. Staff has
reviewed the bid and a summary of the bid received is listed below.
As a result of the staff review of the bid items, and in consultation with MS Consultants, it was
determined that certain items deviated greatly from the Engineer’s Estimate. In speaking with
representatives with Righter, it was discovered that some unnecessary costs were included in the
Roof Repair item. The review of the Righter bid also revealed the cost for the fascia, gutters,
downspouts, and exterior trim work at the Tartan West booster station was much higher than
expected. Staff is working with Dublin’s Facilities team to either perform this work in-house or with
one of their contractors they have used in the past for similar work. With either approach, the work
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490
Bidder
Status
Bid as Read Bid as Read Adjusted Bid Over (+) or Under (-)
Engineer’s Estimate
The Righter Company, Inc. Responsive $498,400.00 +17.7% $410,400.00
Memo
Resolution 32-23 – Accepting the Lowest and Best Bid for Tartan West and Other Booster Station
Improvements Project, 21-014-CIP
April 4, 2023
Page 2 of 2
can be performed at a lower cost than bid, and Righter was agreeable to eliminating the work from
their bid. As a result of adjusting the roof repair item and eliminating the exterior building work, the
adjusted Righter bid is $410,400.00 (3.09% lower than the Engineer’s Estimate).
Righter was the only bidder for this project. City staff consulted with MS Consultants regarding the
lack of total bidders for this project, and MS Consultants advised the City that they have been
observing higher bid prices recently on projects which they believe is the result of the pricing and
availability of ductile iron pipe and fittings, including the long lead time for these components. MS
Consultants also advised that contractors have a significant amount of work opportunities right now,
leading to less bidders overall and higher prices from a smaller selection of contractors.
Staff also reached out to plan holders to inquire why they decided not to submit a bid. Three
responses were received. The most relevant response Staff received was from a large construction
company that stated they felt they would have to outsource too much of the work to a subcontractor.
And as mentioned above, there are less bidders overall presently since contractors appear to have
more work opportunities.
Presently, work for this Project is expected to commence in May 2023. The Project work at the Tartan
West booster station will commence after the Tartan West Water Tank Repainting Project is
sufficiently complete for the water tank to be returned to service. The expected completion date for
all work is February 23, 2024. The typical and customary communication methods will be used to
convey construction information with any residents and impacted property owners throughout the
duration of this work.
Recommendation
Staff has thoroughly reviewed the bid submitted by The Righter Company, Inc. and determined it to
be a complete, accurate and acceptable cost to perform the specified work for this Project. The City
has worked with Righter previously on projects such as the 2019 Pedestrian Tunnel Maintenance
Program and past maintanence work for the City’s water booster stations. Staff is confident Righter
will perform well on this Project.
Staff recommends approval of Resolution 32-23, accepting as lowest and best the adjusted bid of The
Righter Company, Inc. in the amount of $410,400.00 and authorizing the City Manager to enter into a
contract with The Righter Company, Inc. for this Project.
Tartan West and Other Booster Station Upgrades – Location Exhibits
Project Location -
Tartan West
Project Location –
Post Road
Project Location –
Brand Road
Project Location –
Rings Road