Resolution 22-23RECORD OF RESOLUTIONS
GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO_ 30045
22-23 Resolution No. Passed , 20
ACCEPTING THE LOWEST AND BEST BID FOR THE
ANNUAL SIDEWALK MAINTENANCE PROGRAM FOR 2023, 23-004-
CIP
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and
Chapter 37 of the Dublin Code, for the Annual Sidewalk Maintenance Program
for 2023; and
WHEREAS, Council has determined that the bid submitted by Strawser
Paving Company, Inc. on February 22, 2023 constitutes the lowest and best
bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
Delaware, Franklin and Union Counties, State of Ohio, T of the elected
members concurring, that:
Section 1. The bid submitted by Strawser Paving Company, Inc. in the total
amount of $238,803.85 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract
with Strawser Paving Company, Inc. for performance and completion of the
Annual Sidewalk Maintenance Program for 2023 pursuant to the
Advertisement, Proposal and Contract Documents for said work on file in the
office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this Program.
Section 4. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Dublin Charter.
Passed this 13 day of March, 2023.
Yous fa Mayor - Presidi ding Officer VY /
ATTEST:
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Clerk/of Coufcil d
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: March 7, 2023
Initiated By: Robert E. Ranc, Jr., Deputy City Manager
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Brian D. Gable, P.E., Deputy Director of Engineering – Design & Construction
Chris Huber, P.E., Civil Engineer II
Re: Resolution 22-23 - Accepting the Lowest and Best Bid for the Annual
Sidewalk Maintenance Program for 2023, 23-004-CIP
Summary
On February 22, 2023, five (5) bids were received and publicly opened for the Annual Sidewalk
Maintenance Program (Program) for 2023, 23-004-CIP which involves the removal and replacement
of deficient sidewalk sections throughout the City as depicted on the included Location Map. The
Program for 2023 includes work at various locations as staff looks to concentrate on locations of
higher pedestrian traffic such as schools and parks in addition to requests for repairs and
replacements from residents. For Council’s reference, a copy of the construction documents for this
Program have been provided electronically or a print version can be provided to Council upon request.
The budgeted funds for the Program in the 2023-2027 Capital Improvements Program (CIP) are
$250,000. Any remaining funds not utilized by the Program will be utilized for the sidewalk shaving
program. The Engineer’s estimate for this year’s Program is $242,000.
Strawser Paving Company, Inc. submitted the lowest and best bid of $238,803.85. Staff has reviewed
all bids and a summary of the bids received is listed below.
Bidder Bid as Read Bid as Read Corrected Bid %Over (+) or Under (-)
Engineer’s Estimate
Strawser Paving Company, Inc. $238,803.85 - 1.32% N/A
Cyrus Concrete Construction, Inc. $250,651.50 +3.58% N/A
Chargin’ Charlie Construction $253,500.00 +4.75% N/A
Newcomer Concrete Services, Inc. $265,555.00 +9.73% N/A
Decker Construction Company $267,232.37 +10.43% N/A
The work for this Program is expected to be complete by September 29, 2023.
The typical and customary communication methods will be used to convey construction information
with the residents and impacted property owners throughout the duration of this work. The City will
have a designated engineering project inspector assigned to the work for this Program who will
provide coordination, be available to answer any questions and manage access needs at adjacent
residences throughout the performance of the work.
As in the past, the majority of the sidewalk repair locations are caused by roots from mature street
trees heaving the sidewalks. As part of the repair process, these roots will be pruned and removed.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490 Memo
Resolution 22-23– Accepting the Lowest and Best Bid for the Annual Sidewalk Maintenance
Program for 2023, 23-004-CIP
March 7, 2023
Page 2 of 3
Engineering works closely with the Dublin Forestry staff on the sidewalk repair process to ensure
impact to trees will be minimized where feasible. If Forestry staff determines that a tree may need to
be removed, Forestry staff will contact the resident in advance of the start of work at that location. If
Forestry staff determines that a tree should be removed, Forestry staff will remove the tree, grind the
stump and replace the tree following completion of the sidewalk replacement. Trees that have larger
roots removed in the sidewalk repair process could have their canopies thinned and trimmed by
Forestry staff. In 2022, four (4) street trees required removal as a result of the necessary root
pruning.
In the event it is determined the necessary root pruning could be detrimental to the adjacent street
tree, staff will pursue meandering the sidewalk around the tree. Typically, sidewalk meandering does
require an easement outside of right-of-way from the adjacent property owner. When pursuing this
approach, staff reviews and discusses the meandering with the property owner and the easement
must be donated to the City if the resident is agreeable to the meandering. Although in 2021,
sidewalks were meandered around street trees at three (3) separate locations, no meandering
occurred in 2022. Several possible locations were identified in 2022 were sidewalk could be
meandered around a street tree, but the adjacent property owner was not in favor of the
meandering.
Recommendation
Staff has thoroughly reviewed the bid submitted by Strawser Paving Company, Inc. Previous
experience with Strawser Paving Company, Inc. has been favorable including these recent projects:
2022 Street Maintenance Program Phase 1, 2022 Sidewalk Program, and the Bright Road Watermain
Installation. Staff is confident Strawser Paving Company, Inc. will perform well on this Program as
they have in the past.
Staff recommends Council approval of Resolution 22-23 accepting as lowest and best the bid of
Strawser Paving Company, Inc. in the amount of $238,803.85 and authorizing the City Manager to
enter into a contract with Strawser Paving Company, Inc. for this Program.
Resolution 22-23– Accepting the Lowest and Best Bid for the Annual Sidewalk Maintenance
Program for 2023, 23-004-CIP
March 7, 2023
Page 3 of 3
Location Map