Resolution 13-23
To: Members of Dublin City Council
From: Megan D. O’ Callaghan, P.E., City Manager
Date: January 24, 2023
Initiated By: Robert E. Ranc, Jr., Deputy City Manager
Matt Earman, Director of Parks and Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 13-23 – Accepting the Lowest and Best Bid for the Dublin Facilities
Landscape Maintenance Contract
Summary
On Tuesday, December 12, 2022, three (3) bids were opened for the Dublin Facilities Landscape
Maintenance Contract. This contract provides maintenance of City-owned buildings and each
building’s surrounding property.
The City-owned facilities included in this contract include the following:
• Water Tower/Washington Township Fire Station 95 (5750 Paul Blazer Parkway)
• Dublin Arts Council (7125 Riverside Drive)
• Development Building (5200 Emerald Parkway)
• Dublin Community Recreation Center (5600 Post Road)
• Service Center (6555 Shier Rings Road)
• Justice Center (6565 Commerce Parkway)
• City Hall (5555 Perimeter Drive)
A summary of the bids received is shown in the table below.
Bidder Bid Amount Bid as Read
Over (+) or Under (-) Budget
Commercial Land Management
Systems
$115,000.00 (-) 11%
Rocky Fork Company $162,660.00 (+) 26%
BrightView, Inc $209,932.00 (+) 63%
The low bidder is Commercial Land Management Systems (CLMS) with a bid of $115,000.00.
CLMS’s bid is 11 percent lower than 2023 budgeted amount of $129,000 for this contract.
Recommendation
Staff has thoroughly reviewed the bid submitted by Commercial Land Management Systems and
determined it to be a complete and acceptable cost to perform the specified work for this project.
CLMS has successfully executed this contract in previous years and understands the City’s
expected level of service. Staff has verified CLMS’s references and determined the references are
satisfactory.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Memo re. Resolution 13-23 – Accepting the Lowest and Best Bid for the Dublin Facilities Landscape
Maintenance Contract
January 24, 2023
Page 2 of 2
Staff recommends adoption of Resolution 13-23, accepting the lowest and best bid for the 2023
Dublin Facilities Landscape Maintenance Contract by Commercial Land Management Systems in the
amount of $115,000.00 and authorizing the City Manager to enter into a contract for the project.