Resolution 11-23
To: Members of Dublin City Council
From: Megan D. O’ Callaghan, P.E., City Manager
Date: January 24, 2023
Initiated By: Robert E. Ranc, Jr., Deputy City Manager
Matt Earman, Director of Parks and Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 11-23 – Accepting the Lowest and Best Bid for the 2023 South
Landscape Maintenance Contract and Authorizing the City Manager to Enter into
a Contract for the Project
Summary
On Tuesday, December 12, 2022, three (3) bids were opened for the Dublin South Landscape
Maintenance Contract. This contract provides maintenance of City owned properties and right-of-
way areas within the City from U.S. 33 / Emerald Parkway Southwest, excluding the Avery Road
Interchange. A map showing the City’s landscape maintenance coverage areas is attached for
reference (Exhibit A). A summary of the bids received is shown in the table below.
Bidder Bid Amount Bid as Read
Over (+) or Under (-) Budget
Pony Lawncare and Landscaping, LLC $190,000.00 - Withdrawn (-) 45%
Rocky Fork Company $334,004.00 (-) 3%
BrightView, Inc $429,254.00 (+) 25%
Pony Lawncare and Landscaping, LLC (Pony Lawncare) was the initial low bidder; however, Pony
Lawncare contacted the City within the required timeframe and requested to withdraw their bid
due to an inaccurate understanding of the required scope. As a result, Rocky Fork Company
(Rocky Fork) was determined to be the lowest and best bid for the project. Rocky Fork’s bid of
$334,004 is 3 percent lower than the 2023 budgeted amount of $344,000 for this contract.
Recommendation
Staff has reviewed the bid submitted by Rocky Fork Company and determined it to be a complete
and acceptable cost to perform the specified work for this project. Rocky Fork has successfully
executed this contract in previous years and is knowledgeable of the level of service and contract
area. Staff has verified Rocky Fork’s references and determined the references are satisfactory.
Staff recommends adoption of Resolution 11-23, accepting the lowest and best bid by Rocky Fork
Company in the amount of $334,004.00 and authorizing the City Manager to enter into contract
with Rocky Fork Company for this contract.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo