Resolution 10-23
To: Members of Dublin City Council
From: Megan D. O’ Callaghan, P.E., City Manager
Date: January 24, 2023
Initiated By: Robert E. Ranc, Jr., Deputy City Manager
Matt Earman, Director of Parks and Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 10-23 – Accepting the Lowest and Best Bid for the North Landscape
Maintenance Contract and Authorizing the City Manager to Enter into a Contract
for the Project
Summary
On Tuesday, December 12, 2022, two (2) bids were opened for the Dublin North Landscape
Maintenance Contract. This contract provides maintenance of City owned properties and right-of-
way areas within the City from U.S. 33 / Emerald Parkway North, excluding Muirfield. A map
showing the City’s landscape maintenance coverage areas is attached for reference (Exhibit A). A
summary of the bids received is shown in the table below.
Bidder Bid Amount Bid as Read
Over (+) or Under (-) Budget
Pony Lawncare and Landscaping, LLC $305,000.00 - Withdrawn (-) 30%
BrightView, Inc $389,761.00 (-) 11%
Pony Lawncare and Landscaping, LLC (Pony Lawncare) was the initial low bidder; however, Pony
Lawncare contacted the City within the required timeframe and requested to withdraw their bid
due to an inaccurate understanding of the required scope. As a result, BrightView, Inc.
(BrightView) was determined to be the lowest and best bid for the project. BrightView’s bid of
$389,761.00 is 11 percent lower than the 2023 budgeted amount of $436,000 for this contract.
Recommendation
Staff has reviewed the bid submitted by BrightView, Inc. and determined it to be a complete and
acceptable cost to perform the specified work for this project. BrightView has successfully
executed this contract in previous years and is knowledgeable of the expected level of service and
contract area. Staff has verified BrightView’s references and determined the references are
satisfactory.
Staff recommends adoption of Resolution 10-23, accepting the lowest and best bid for the North
Landscape Maintenance Contract by BrightView, Inc. in the amount of $389,761.00 and
authorizing the City Manager to enter into contract with BrightView, Inc. for this project.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo