Resolution 09-23
To: Members of Dublin City Council
From: Megan D. O’ Callaghan, P.E., City Manager
Date: January 24, 2023
Initiated By: Robert E. Ranc, Jr., Deputy City Manager
Matt Earman, Director of Parks and Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 09-23 – Accepting the Lowest and Best Bid for the 2023 Muirfield
Landscape Maintenance Contract and Authorizing the City Manager to Enter into
a Contract for the Project
Summary
On Tuesday, December 12, 2022, three (3) bids were opened for the Muirfield Landscape
Maintenance Contract. This contract provides maintenance of City owned properties and right-of-
way areas within the City between Avery and Dublin Roads north of Brand Road. A map showing
the City’s landscape maintenance coverage areas is attached for reference (Exhibit A). A summary
of the bids received is shown in the table below.
Bidder Bid Amount Bid as Read
Over (+) or Under (-) Budget
Commercial Land Management Systems $119,000.00 (-) 14%
Muirfield Association Management LLC $137,000.00 (-) 1%
BrightView, Inc $208,967.00 (+) 51%
The low bidder is Commercial Land Management Systems (CLMS) with a bid of $119,000.00.
CLMS’s bid is 13 percent lower than 2023 budgeted amount of $138,000 for this contract.
Recommendation
Staff has thoroughly reviewed the bid submitted by Commercial Land Management Systems and
determined it to be a complete and acceptable cost to perform the specified work for this project.
CLMS has successfully executed the Facilities, I-270 / US-33, and Highway Landscape Maintenance
contracts in previous years and understands the City’s expected level of service. Staff has verified
CLMS’s references and determined the references are satisfactory.
Staff recommends adoption of Resolution 09-23, accepting the lowest and best bid for the 2023
Muirfield Landscape Maintenance Contract by Commercial Land Management Systems in the
amount of $119,000.00 and authorizing the City Manager to enter into a contract for the project.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo