Resolution 56-22
To:
Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: November 8, 2022
Initiated By: Robert E. Ranc, Jr., Deputy City Manager/Chief Operating Officer
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Brian D. Gable, P.E., Deputy Director of Engineering – Design & Construction
Re: Resolution 56-22 – Accepting the Lowest and Best Bid for the Franklin
Street Extension Project (21-012-CIP)
Background
On November 1, 2022, three (3) bids were received and publicly opened for the Franklin Street
Extension Project (Project). The Project will construct an extension of Franklin Street from West
Bridge Street north to North Street and reconstruct Franklin Street from West Bridge Street south
to Sells Alley as shown on the attached exhibit. The work for the Project will consist of constructing
the roadway, installing permeable paver parking bays, brick paver sidewalks, street trees, street
lighting, and burial of the overhead utility lines from Sells Alley to North Street. The intersection of
West Bridge Street and Franklin Street will be signalized and include pedestrian crossings. Finally,
the temporary pedestrian crossing of West Bridge Street at Darby Street will be removed.
Presently, the Project is planned to start construction in early 2023 and is anticipated to be
complete in the fall of 2023.
The Project requires acquisition from four (4) privately owned parcels and the conveyance of an
easement to the Ohio Power Company (also known as AEP Ohio) on the City-owned Darby Street
Parking Lot. The ordinance for the easement on the Darby Street Parking Lot to the Ohio Power
Company is being presented to City Council for first reading at the November 14, 2022 Council
meeting. The remaining property acquisitions are ongoing and are expected to be finalized within
the next four (4) months. All private landowners have signed right-of-entry agreements allowing
the City to access and make changes to the areas impacted by the Project.
A copy of the construction drawings for the Project are provided electronically, and a print version
can be provided to Council upon request.
The 2022 – 2026 Capital Improvements Program (CIP) included $2,700,000 for the Franklin Street
Extension (ET204). The engineer’s estimate for the Project is $3,224,542.75. The scope of the
Project, as first programmed in 2019 for design and construction in the 2020 – 2024 CIP, did not
include the portion of Franklin Street from West Bridge Street to Sells Alley, which added to the
Project cost included in the engineer’s estimate.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400 Memo
Memo re. Resolution 56-22 – Accepting the Lowest and Best Bid for the Franklin Street Extension Project
(21-012-CIP)
November 8, 2022
Page 2 of 3
Complete General Construction Company submitted the lowest and best bid of $3,834,795.76.
Staff has reviewed all bids and a summary of the bids received is listed below.
As can be seen above, the three (3) bids the City received are higher than the engineer’s estimate.
Upon analysis of the bids, Staff determined this is due to multiple factors: cost increases for granite
and brick materials, continued cost increases for ductile iron water system components, proximity
to bedrock along the Project, and the complexity of the Project in regards to its location and
associated logistics.
As detailed in the June 14, 2022 City Manager Update Memo, “Ductile Iron Water System
Components Supply,” there continues to be an extended delivery time for ductile iron components.
This has also caused price inflation for the material cost of these same components beyond the
cost used to determine the engineer’s estimate. These cost increases are reflected in the
submitted bids for this project.
Considering the three (3) bids submitted are all within four (4) to five (5) percent of each other,
Staff believes the engineer’s estimate does not reflect the true cost to construct the Project.
Additionally, Staff does not believe rebidding the Project will produce lower bids and could possibly
result in further inflationary increases in material cost.
The Engineering Division has consulted with the Finance Department, and Finance Staff
determined the funds necessary to cover the additional Project cost are available from previously
appropriated funds in the 2022 – 2026 CIP. These funds are available from one or more projects
appropriated as part of the 2022 – 2026 CIP that will not proceed in 2022 and have been included
in 2023 – 2027 CIP.
Material acquisition is an important factor in the timely execution and completion of the Project for
the traffic signal equipment, ductile iron water system components, and other critical items. The late
fall bid was intended to facilitate adequate time for material acquisition. Should material acquisition
become an issue, Staff will work with the contractor to re-sequence the work to reduce the impact
to the Project timeline and to minimize any impacts to the surrounding area.
Dublin City Schools (DCS) has been closely involved in the Project design process and will continue
to be a vital project partner throughout the duration of construction. The construction area will be
separated from the school open space using construction fencing throughout the duration of the
Project.
West Bridge Street will remain open to traffic at all times. During water line and roadway
construction in West Bridge Street, the roadway will be reduced to one lane in each direction
Bidder Bid as Read
Bid as Read
Corrected Bid Over (+) or Under (-)
Engineer’s Estimate
Complete General Construction
Company $3,834,795.76 +18.9% N/A
Trucco Construction Company,
Inc. $3,993,367.44 +23.8% N/A
Shelly & Sands, Inc. $4,051,300.60 +25.6% N/A
Memo re. Resolution 56-22 – Accepting the Lowest and Best Bid for the Franklin Street Extension Project
(21-012-CIP)
November 8, 2022
Page 3 of 3
during the day. The typical and customary communication methods will be used to convey
construction information to residents and motorists throughout the duration of the work for this
Project.
Recommendation
Staff has thoroughly reviewed the bid submitted by Complete General Construction Company and
determined it to be a complete and acceptable cost to perform the specified work for this Project.
Previous experience with Complete General Construction Company has been favorable, including
their work on the 2021 Vehicular Bridge Maintenance (Muirfield Drive over the North Fork Indian
Run) Project, 2020 Pedestrian Tunnel Maintenance Project, and Signalized Intersection Upgrades –
Phase 3.
Staff recommends Council approve Resolution 56-22 accepting as lowest and best the bid of
Complete General Construction Company in the amount of $3,834,795.76 and authorizing the City
Manager to enter into a contract with Complete General Construction Company for this Project.
High St.Bridge St.North St.Rock CressCity of Dublin, OhioSchool DistrictFranklin St.of20211405November, 20221" = 30'DATE:SCALE:JOB NO.:SHEET:1 inch = 30 feetGRAPHIC SCALE6001530J:\20211405\Dwg\04Sheets\Exhibits\2022-10-31 Franklin Street Network Exhibit.dwgLast Saved By:dvance,11/1/2022 2:34 PMLast Printed By:Vance, David,8/21/2013 9:27 AM4 Xrefs: 20121872-CS-REFR-PHOT, c12058 BS, Survey Areas, 20121872-CP-ROAD-REFR-N11CITY OF DUBLINBRIDGE STREET DISTRICTFranklin Street(21-012-CIP)