Resolution 55-22
To:
Members of Dublin City Council
From: Megan D. O’Callaghan, PE, City Manager
Date: November 8, 2022
Initiated By: Robert E. Ranc, Jr., Deputy City Manager/Chief Operating Officer
Robert Taylor, PE, Director of Asset Management and Support Services
Paul A. Hammersmith, PE, Director of Engineering/City Engineer
Re: Resolution 55-22 - Authorizing the City Manager to Cooperate and Enter into an
Agreement with The Ohio Department of Transportation for the Resurfacing of SR-
745 From Emerald Parkway North to Shawnee Hills (ODOT PID Number 111618)
Background
The Ohio Department of Transportation (ODOT) is planning improvements to the SR-745 (Dublin
Road) corridor from just north of the Emerald Parkway intersection in Dublin to the southern
corporation limits of the Village of Shawnee Hills, totaling 3.11 miles. The work includes pavement
milling, resurfacing, curb ramp repairs, and pavement markings. The City has coordinated with ODOT
for this work to be completed next Spring 2023 prior to the 2023 Memorial Tournament (May 29 –
June 4, 2023). A map of the project limits within Dublin is included below.
This project is part of ODOT's Urban Paving Program, whereby ODOT funds a flat cost per lane mile
of the construction costs associated with the pavement surface treatment and the local municipality
contributes the remainder of the construction costs of the pavement surface treatment within its
corporation limits. The local municipality is also required to contribute 100 percent of the cost of
non-surface related items such as curbs, curb ramps, gutters, and partial and full-depth pavement
repairs. Based on ODOT's preliminary cost estimates, the construction cost for the overall project
from Dublin to Shawnee Hills is estimated to be $877,000. Dublin's contribution is currently estimated
to be $377,000. This is a preliminary estimate that will be refined as the construction plans are
prepared and finalized. Additionally, in order to advance this project, which ODOT had originally
scheduled for State Fiscal year 2025, Dublin has agreed to provide the detailed design and
construction inspection services for this project.
Based on ODOT's current bid schedule, Dublin's contribution will be due in December 2022. ODOT
plans to bid this project in March 2023, with construction beginning in late April or early May 2023,
with completion prior to the 2023 Memorial Tournament. Although ODOT plans to have construction
completed prior to the 2023 Memorial Tournament, City Staff will work closely with ODOT to ensure
construction is not in progress during the tournament. In the event construction is unable to be
completed prior to the Tournament due to unforeseen circumstances, construction will begin
following the conclusion of the Tournament.
All work will be performed while maintaining traffic where possible with efforts to minimize
interruptions to motorists, provide access for emergency vehicles, and consistently provide a safe
work area for motorists and workers. Dublin staff will work with ODOT to coordinate the maintenance
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400 Memo
Memo re. Resolution 55-22 - Authorizing the City Manager to Cooperate and Enter into an Agreement with The
Ohio Department of Transportation for the Resurfacing of SR-745 From Emerald Parkway North to Shawnee
Hills (ODOT PID Number 111618)
November 8, 2022
Page 2 of 3
of traffic details and communicate construction information to residents and motorists throughout
the duration of this project.
Recommendation
Staff coordinated with ODOT to advance this project from State Fiscal Year 2025 to the Spring of
2023 to improve the conditions of SR-745 and to resurface over the temporary asphalt patches
placed as part of the Deer Run Force Main and Lift Station Project to provide a safe and smooth
roadway for the travelling public.
Staff recommends Council approve Resolution 55-22 - Authorizing the City Manager to Cooperate
and Enter into an Agreement with The Ohio Department of Transportation for the Resurfacing of
SR-745 from Emerald Parkway North to Shawnee Hills (ODOT PID Number 111618).
Memo re. Resolution 55-22 - Authorizing the City Manager to Cooperate and Enter into an Agreement with The
Ohio Department of Transportation for the Resurfacing of SR-745 From Emerald Parkway North to Shawnee
Hills (ODOT PID Number 111618)
November 8, 2022
Page 3 of 3
Project Limits Map
November 1, 2022
Robert Taylor
Director
Asset Management and Support Services
City of Dublin
6555 Shier-Rings Rd
Dublin, OH 43016
RE: Preliminary Participatory Legislation
FRA/DEL-745-0.69/0.00
Dear Mr. Taylor:
Enclosed is a sample preliminary participatory legislation document for an upcoming ODOT construction
project which will resurface of SR745 through the City of Dublin in Franklin and Delaware counties
along with associated work within the City limits. Tentatively, construction will begin in the summer of
2023.
If you have questions regarding the estimates or scope for this project, please contact Grace Dennis
(Grace.Dennis@dot.ohio.gov).
After your preparation and approval of the legislation document, please forward it to the Council for their
necessary action. After the legislation has been executed, please return an electronic copy to my email
address (below).
In order to assure that project development proceeds in a timely manner, the legislation will need to be
fully executed and returned to this office prior to December 1, 2022. If you have any questions, please
feel free to contact me at 740-833-8269 or via e-mail at danilo.puozzo@dot.ohio.gov .
Respectfully,
Danilo Puozzo, P.E.
Project Manager
ODOT D6 Planning & Engineering
Attachments*
C: G. Dennis*, B. Davidson*, K. Vandia*, File*
PRELIMINARY PARTICIPATORY LEGISLATION
RC 5521.01
Ordinance/Resolution#
PID No.111618
County/Route/Section FRA/DEL-745-0.69/0.00
The following is enacted by the City of Dublin of Franklin
(An Ordinance/a Resolution) (Local Public Agency)
County, Ohio, hereinafter referred to as the Local Public Agency (LPA).
SECTION I - Project Description
WHEREAS, the STATE has identified the need for the described project:
Resurfacing of SR745 through the City of Dublin in Franklin and Delaware counties.
NOW, THEREFORE, be it ordained by the
bythe
City of Dublin of Franklin County, Ohio.
(LPA)
SECTION II - Consent Statement
Being in the public interest, the LPA gives consent to the Director of Transportation to complete the
above described project.
SECTION III - Cooperation Statement
The LPA shall cooperate with the Director of Transportation in the above described project as follows:
The LPA agrees to provide the detailed design services for the subject project.
The LPA further agrees to pay One Hundred Percent (100%) of the cost of those features requested by the
LPA which are determined by the State and Federal Highway Administration to be unnecessary for the
Project.
The LPA further agrees to provide construction inspection personnel for the Project, up to a maximum of
one person.
The LPA further agrees to pay One Hundred Percent (100%) of the cost of the Project more than
$500,000.
The LPA further agrees that change orders and extra work contracts required to fulfill the construction
contracts shall be processed as needed. The State shall not approve a change order or extra work contract
until it first gives notice, in writing, to the LPA. The LPA shall contribute its share of the cost of these
items in accordance with other sections herein.
The LPA further agrees to pay One Hundred Percent (100%) of the cost to install and/or repair curb
ramps at all necessary intersections to ensure compliance with the Americans with Disabilities Act.
SECTION IV - Maintenance
Upon completion of the described Project, and unless otherwise agreed, the LPA shall: (1) provide
adequate maintenance for the described Project in accordance with all applicable state and federal law,
including, but not limited to, 23 USC 116; (2) provide ample financial provisions, as necessary, for the
maintenance of the described Project; (3) maintain the right-of-way, keeping it free of obstructions; and
(4) hold said right-of-way inviolate for public highway purposes.
SECTION V - Authority to Sign
The of said City of Dublin is hereby empowered on
(Contractual Agent) (LPA)
behalf of the City of Dublin to enter into contracts with ODOT pre-qualified consultants
(LPA)
for the preliminary engineering phase of the Project and to enter into contracts with the Director of
Transportation necessary to complete the above described project.
Upon the request of ODOT, the is also empowered to assign all rights,
(Contractual Agent)
title, and interests of the City of Dublin to ODOT arising from any agreement with its
(LPA)
consultant in order to allow ODOT to direct additional or corrective work, recover damages due to errors
or omissions, and to exercise all other contractual rights and remedies afforded by law or equity.
The LPA agrees that if Federal Funds are used to pay the cost of any consultant contract, the LPA shall
comply with 23 CFR 172 in the selection of its consultant and the administration of the consultant
contract. Further the LPA agrees to incorporate ODOT's "Specifications for Consulting Services" as a
contract document in all of its consultant contracts. The LPA agrees to require, as a scope of services
clause, that all plans prepared by the consultant must conform to ODOT's current design standards and
that the consultant shall be responsible for ongoing consultant involvement during the construction phase
of the Project. The LPA agrees to include a completion schedule acceptable to ODOT and to assist
ODOT in rating the consultant's performance through ODOT's Consultant Evaluation System.
Passed: , 20
(Date)
Attested:
(Clerk) (Officer of LPA - title)
Attested:
(Title) (President of Council)
This is hereby declared to be an emergency measure to
(Ordinance/Resolution)
expedite the highway project(s) and to promote highway safety. Following appropriate legislative action,
it shall take effect and be in force immediately upon its passage and approval, otherwise it shall take
effect and be in force from and after the earliest period allowed by law.
CERTIFICATE OF COPY
STATE OF OHIO
City of Dublin of Franklin County, Ohio,
(LPA)
, as Clerk of the City of Dublin
(LPA)
of Franklin County, Ohio, do hereby certify that the forgoing is a true and
correct copy of adopted by the legislative Authority of the said
(Ordinance/Resolution)
City of Dublin on the day of , 20
(LPA)
that the publication of such has been made and certified of
(Ordinance/Resolution)
record according to law; that no proceedings looking to a referendum upon such
have been taken; and that such
(Ordinance/Resolution) (Ordinance/Resolution)
and certificate of publication thereof are of record in Page
(Ordinance/Resolution Record No.)
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my official seal, if
applicable, this __________ day of ____________________, 20____
CITY SEAL Clerk
City of Dublin of Franklin County, Ohio
(LPA)
(If the LPA is designated as a City then the “City Seal” is required. If no Seal, then a letter stating “No
Seal is required to accompany the executed legislation.)
The foregoing is accepted as a basis for proceeding with the project herein described.
For the City of Dublin of Franklin County, Ohio
(LPA)
Attest: , Date
******************************************************************************
For the State of Ohio
Attest: , Date
Director, Ohio Department of Transportation