Resolution 42-22
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: September 6, 2022
Initiated By: Robert Ranc, Deputy City Manager/ Chief Operating Officer
Brian Ashford, Director of Facilities and Fleet Management
John Hyatt, Fleet Manager
Re: Resolution 42-22 – A Resolution Declaring Certain City-Owned Property As
Surplus and Authorizing the City Manager to Dispose of Said Property in
Accordance with Section 37.07 of the Dublin Codified Ordinances
Background
Section 37.07 of the Dublin Codified Ordinance requires City Council authorization for disposal of
all assets or other property valued at $5,000 or above. As Council is aware, a replacement
schedule for assets is identified as part of the Capital Improvements Program (CIP). Before an
asset is taken out of service, an evaluation is completed as to current condition and maintenance
history. If, after the evaluation, the asset is determined to have had minimal maintenance costs
and staff believes the asset provides continued value to the City, the asset will be maintained as
part of the City’s fleet and the replacement schedule will be modified.
Resolution No 42-22 authorizes the City Manager to dispose of certain assets that are no longer in
service. The assets which Fleet has identified for replacement are detailed in the attached Exhibit.
This information will be posted on the City of Dublin website, along with a link to take customers
directly to the auction website at www.GovDeals.com. In certain instances where an asset may
have a high trade-in value, the Fleet Manager may obtain a written trade-in quote that will then
form the basis of the minimum asking price for the auction. If the auction fails to yield bids that
meet the minimum asking price, the asset will be traded for credit toward the replacement asset
as stipulated in Article 37.07 of the Dublin Codified Ordinances.
Under the terms of the City’s agreement with GovDeals, the City will pay a commission to
GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold.
The GovDeals site is well-known among public entities and will provide a broad pool of prospective
buyers for City surplus items.
Recommendation
Staff recommends adoption of Resolution No. 42-22 authorizing the City Manager to dispose of
surplus property in a manner consistent with Section 37.07 of the Dublin Codified Ordinances.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Attachment
EXHIBIT
Vehicles
Unit Year Make/Model Miles/Hours Department Reason For Disposal/Replacement
1 1675 2006 Chevrolet 2500HD Truck 50,883 Facilities Age, Maintenance Cost
2 41126 2011 Ford F250 118,849 Parks Mileage
3 4313 2003 Ford F450 50,549 Parks Mileage Maintenance Cost
4 11020 2010 Ford Crown Victoria 60,282 Police AGE
5 11424 2014 Ford Interceptor 99,706 Police DCS Resource Officer 2022
6 11478 2014 Ford Interceptor 97,892 Police K-9 No longer Needed
7 11617 2016 Ford Interceptor 123,740 Police Mileage, Maintenance Cost
8 11777 2017 Ford Interceptor 99,925 Police Mileage, Maintenance Cost
9 11779 2017 Ford Interceptor 125,524 Police Mileage, Maintenance Cost
10 11633 2016 Ford Interceptor 118,263 Police DCS Resource Officer 2022
11 11634 2016 Ford Interceptor 126,925 Police DCS Resource Officer 2022
12 11227 2012 Chevrolet Tahoe 96,496 Police Age, Maintenance Cost
13 40836 2008 International Plow TRK.2,897 Hrs.Streets Age, Maintenance Cost
14 20818 2008 International Plow TRK.4525 Hrs.Streets Hours Maintenance Cost
Equipment
15 8420 2004 Bobcat Skid Steer 1403 Hrs.Parks Maintenance Cost
16 80928 2009 Felling Tilt Trailer N/A Parks Damaged, Bent Axle
17 81271 2012 JD Gator 2,052 Hrs.Parks Hours, Maintenance Cost
18 8580 2005 Bandit Chipper 1,980 Hrs.Parks Maintenance Cost
19 4620 2006 International Chipper TRK.4781 Hrs.Parks Replaced by 42147, Blown Engine
20 81121 2011 American Signal Message Brd.N/A Streets Age, Maintenance Cost
21 71513 2015 Brewpro No Meter Streets Controls & Wiring Burned Out, Rust
2022 Vehicles and Equipment Disposal List