Resolution 25-22
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: May 17, 2022
Initiated By: Matthew C. Earman, Acting Deputy City Manager/Chief Operating Officer
Paul A. Hammersmith, PE, Director of Engineering/City Engineer
Brian D. Gable, PE, Deputy Director of Engineering – Design & Construction
Re: Resolutions 25-22 and 26-22 – Accepting the Lowest and Best Bid for the Annual
Street Maintenance Program FY2022 – Phase 1 (22-001-CIP)
and Phase 2 (22-002-CIP)
Summary
On April 20, 2022, four (4) bids were received and publicly opened for the Street Maintenance
Program FY2022 – Phase 2 (22-002-CIP). Additionally, on May 4, 2022, four (4) bids were received
and publicly opened by Engineering staff for the Street Maintenance Program FY2022 – Phase 1
(22-001-CIP). Both projects in this Program consists of replacing deteriorated concrete curb and
gutter, street base stabilization, milling of deteriorated pavement surfaces, placement of new
asphalt pavement and other associated street maintenance work. This will maintain the average
Pavement Condition Index (PCI) of our roadway network at 77 with an overall goal of 75, which is
a “good” condition.
Please see the included map for the general work locations. For Council’s reference, a copy of the
construction drawings for these phases of the Program have been provided electronically or a print
version can be provided to Council upon request.
The Engineer’s estimates for Phase 1 and Phase 2 of the 2022 Program are $3,445,000 and
$3,100,000, respectively, for a total estimated cost of $6,545,000 for both phases. The 2022
budgeted funds in the 2022-2026 Capital Improvements Program (CIP) for the Annual Street
Maintenance Program (AT221) are $6,200,000.
Strawser Paving Company, Inc. submitted the lowest and best bid of $2,762,277.00 for the Street
Maintenance Program – Phase 1, which includes the bid Alternate 1 (Avery Road and Glick Road).
Staff has reviewed all bids and a summary of the bids received is listed below (Base bid plus
Alternate 1).
Bidder Bid as Read Bid as Read Corrected
Bid Over (+) or Under (-)
Engineer’s Estimate
Strawser Paving Company, Inc. $2,762,277.00 -19.82% N/A
Decker Construction Company $2,944,652,.64 -14.52% N/A
Kokosing Construction Company, Inc. $2,979,523.42 -13.51% N/A
Shelly & Sands, Inc. $4,104,821.60 +19.15% N/A
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Resolutions 25-22 and 26-22 – Accepting the Lowest and Best Bid for the Annual Street
Maintenance Program FY2022 – Phase 1 (22-001-CIP) and Phase 2 (22-002-CIP)
May 17, 2022
Page 2 of 4
Kokosing Construction Company Inc. submitted the lowest and best bid of $3,436,896.26 for the
Street Maintenance Program – Phase 2 which includes bid Alternate 2 (Perimeter Drive). Bid
Alternate 1 (Hospital Drive) was not selected as part of the bid and will be included in the 2023
Street Maintenance Program. Staff has reviewed all bids and a summary of the bids received is
listed below (Base bid plus Alternate 2).
The resulting total cost as bid with selected alternates for both phases of the Program is
$6,199,173.26.
Bidder Bid as Read Bid as Read Corrected
Bid Over (+) or Under (-)
Engineer’s Estimate
Kokosing Construction Company, Inc. $3,436,896.26 +10.87% N/A
Strawser Paving Company, Inc. $3,441,464.77 +11.01% N/A
Decker Construction Company $3,488,867.27 +12.54% N/A
Shelly & Sands, Inc. $4,036,768.85 +30.22% N/A
The work for both phases of the Program is expected to commence in June 2022 and the
completion date for Phase 1 and Phase 2 is October 15, 2022 and October 1, 2022, respectively.
Streets included for the Street Maintenance Program FY2022 – Phase 1
Phase 1 of the 2022 Program includes resurfacing on City streets as depicted on the included
Location Map. The streets to be improved are as follows: Glacier Ridge Boulevard, Tartan Ridge
Boulevard, Alder Glen Court, Burnett Lane, Tartan Ridge Court, Enfield Trace, Nicholson Way,
Enfield Court, Dumfries Court West, Dumfries Court East, Loch More Court West, Cruden Bay
Court, Nairn Court, St. Fillans Court West, St. Fillans Court East, Gairloch Court, Loch Maree Court,
Kilbirnie Court, Arbory Hill Court, Beeswing Court, Lananrk Court, Hawthornden Court, Gilmerton
Court, Glen Tanar Court, Tibbermore Court, Memorial Drive, Fawnbrook Lane, Forest Knoll Drive,
Forest Knoll Court, Bristol Parkway, Baythorn Court, Aldridge Place, Tenbury Drive, Worsley Place,
Brandonway Court, Reddington Drive, Reddington Court, Brandbury Place, Avery Road and Glick
Road.
Streets included for the Street Maintenance Program FY20222 – Phase 2
Phase 2 of the 2022 Program includes resurfacing on City streets as depicted on the included
Location Map. The streets to be improved are as follows: Caplestone Lane, Brigids Close Drive,
Curragh Court, Avery-Muirfield Drive, Post Road, Blazer Parkway, Olde Dublin Woods Drive, Red
Oak Lane, Betonywood Place, North Riverview Street, Dublin Park Drive, Ligget Road, Perimeter
Loop Road, Wilcox Road and Perimeter Drive.
Maintenance of Traffic
All work will be performed while maintaining traffic, where possible, with efforts being taken to
minimize interruptions to motorists, provide access for emergency services, and maintain access to
driveways and adjacent streets as much as possible, while consistently providing a safe work area
for both motorists and workers.
Resolutions 25-22 and 26-22 – Accepting the Lowest and Best Bid for the Annual Street
Maintenance Program FY2022 – Phase 1 (22-001-CIP) and Phase 2 (22-002-CIP)
May 17, 2022
Page 3 of 4
Communications with Residents and Motorists
The following communication methods will be used to communicate construction information with
the residents and motorists throughout the duration of this project.
Fliers are placed on mailboxes at each residence on affected streets. These are distributed
by Dublin staff.
Residents whose driveways will be closed during construction will be given written notice at
their front door at least 24 hours in advance of the closure. These notices are distributed
by the contractor.
Temporary notification signs are placed along streets at least 24 hours in advance of
upcoming construction work and anticipated construction dates.
When appropriate, portable message board signs are used for construction notification on
arterial and collector streets.
The City of Dublin road improvement updates page provides current construction schedule
information. This webpage is listed on the signs posted in advance of construction activities
and in the flier placed on mailboxes. See: www.dublinohiousa.gov/construction.
Due to the short notification time period for driveway closures, Dublin Engineering staff
makes adjustments to the construction schedule to accommodate resident needs on a
case-by-case basis.
The City of Dublin social media channels are used to communicate timely construction
updates.
Recommendation
Street Maintenance Program FY2022 – Phase 1
Staff has thoroughly reviewed the bid submitted by Strawser Paving Company, Inc. Previous
experience with Strawser Paving Company, Inc. has been favorable, including these recent
projects: 2021 Street Maintenance Program – Phases 1 and 2; 2020 Street Maintenance Program –
Phase 1. Staff is confident Strawser Paving Company, Inc. will perform well on this Program.
Staff recommends Council approval of Resolution 25-22 accepting as lowest and best the bid of
Strawser Paving Company, Inc. in the amount of $2,762,277.00 and authorizing the City Manager
to enter into a contract with Strawser Paving Company, Inc. for Phase 1 of the 2022 Program.
Street Maintenance Program FY2022 – Phase 2
Staff has thoroughly reviewed the bid submitted by Kokosing Construction Company, Inc. Previous
experience with Kokosing Construction Company, Inc. has been favorable, including these recent
projects: 2020 Street Maintenance Program – Phase 2; 2019 Street Maintenance Program – Phase
1. Staff is confident Kokosing Construction Company, Inc. will perform well on this Program.
Staff recommends Council approval of Resolution 26-22 accepting as lowest and best the bid of
Kokosing Construction Company, Inc. in the amount of $3,436,896.26 and authorizing the City
Manager to enter into a contract with Kokosing Construction Company, Inc. for Phase 2 of the
2022 Program.
Resolutions 25-22 and 26-22 – Accepting the Lowest and Best Bid for the Annual Street
Maintenance Program FY2022 – Phase 1 (22-001-CIP) and Phase 2 (22-002-CIP)
May 17, 2022
Page 4 of 4
Location Map
LOCATION MAP22-001-CIPSHEET INDEXTITLE SHEET1GENERAL NOTES2 - 9GENERAL SUMMARY 12 - 14PLAN SHEETS15 - 46CURB RAMP IMPROVEMENTS 47 - 51ENGINEERS SEAL:STANDARD CONSTRUCTION DRAWINGSMAP INDEXMAP NO. LOCATIONSHEET NO.2AVERY RD. - GLICK RD.3DUMFRIES CT. WEST - DUMFRIES CT. EASTST. FILLANS CT. WEST - ST. FILLANS CT. EAST - GAIRLOCH CT.6ARBORY HILL CT.7MEMORIAL DR.8FAWNBROOK LN. - FOREST KNOLL DR. - FOREST KNOLL CT.910111213144 LOCH MORE CT. WESTCITY OF DUBLIN CITY OF COLUMBUS ODOTSUPPLEMENTALSPECIFICATIONS®515 - 1920 - 2122 - 2324CRUDEN BAY CT.NAIRN CT.LOCH MAREE CT.KILBIRNIE CT.16181517BEESWING CT. - LANARK CT.HAWTHORNDEN CT. - GILMERTON CT.GLEN TANAR CT.TIBBERMORE CT.BRISTOL PKWY.BAYTHORN CT.19ALDRIDGE PL. - TENBURY DR. - WORSLEY PL. - WORSLEY CT. -BRANDONWAY CT. - REDDINGTON DR. - REDDINGTON CT. - BRANDBURY PL.42 - 46252627 - 282930313233343536 - 3738 - 394041INTERSECTION DETAILS52 - 53112456319181617157891011121314MD - 05PD - 02PD - 03PD - 04PD - 06PD - 08PD - 11RD - 01RD - 02RD - 03RD - 05RD - 07RD - 10RD - 11RD - 13AA-S124BP - 3.1MT-95.30MT-95.31MT-95.60MT-97.10MT-97.11MT-99.20MT-105.10TC-41.30TC-41.40TC-42.20TC-41.20DETOUR PLANS10 - 11AA-S125AMT-110.10AA-S119AA-S128AA-S149AA-S150AA-S151ENGINNNEERSEERS EEEREEEEREEEERSERSEAL04/13/2204/13/2
GENERAL NOTES22-001-CIP (PHASE 1)
GENERAL NOTES22-001-CIP (PHASE 1)
GENERAL NOTES22-001-CIP (PHASE 1)
GENERAL NOTES22-001-CIP (PHASE 1)
GENERAL NOTES22-001-CIP (PHASE 1)
GENERAL NOTES22-001-CIP (PHASE 1)
GENERAL NOTES22-001-CIP (PHASE 1)
GENERAL NOTES22-001-CIP (PHASE 1)
22-001-CIP (PHASE 1)TRUCK DETOUR PLAN
22-001-CIP (PHASE 1)TRUCK DETOUR PLAN
GENERAL SUMMARY22-001-CIP (PHASE 1)
GENERAL SUMMARY22-001-CIP (PHASE 1)
GENERAL SUMMARY22-001-CIP (PHASE 1)
7148 E22-001-CIP (PHASE 1)ROADWAY IMPROVEMENTSGolden Rose WYGlacier Ridge BlvdTartan Ridge Blvd
Glacier Ridge Blvd
22-001-CIP (PHASE 1)TARTAN RIDGE BLVD. - TARTAN RIDGE CT. - BURNETT LN.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)BURNETT LN. - ENFIELD TRCE. - NICHOLSON WAYROADWAY IMPROVEMENTSEnfield Trce
Burnett LnBurnett Ln
Nicholson Way
22-001-CIP (PHASE 1)ENFIELD TRCE. - ENFIELD CT. - NICHOLSON WAY.ROADWAY IMPROVEMENTSEnfield CtNicholson Way
Endfield TrEnfield Ct
22-001-CIP (PHASE 1)ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)AVERY RD.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)AVERY RD. - GLICK RD.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)DUMFRIES CT. WESTROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)DUMFRIES CT. EASTROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)LOCH MORE CT. WESTROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)CRUDEN BAY CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)NAIRN CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)ST. FILLANS CT. WEST - ST. FILLANS CT. EAST -GAIRLOCK CT. ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)ST. FILLANS CT. WEST - ST. FILLANS CT. EAST -GAIRLOCK CT. ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)LOCH MAREE CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)KILBIRNIE CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)ARBORY HILL CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)BEESWING CT. - LANARK CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)HAWTHORNDEN CT. - GILMERTON CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)GLEN TANAR CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)TIBBERMORE CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)MEMORIAL DR.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)MEMORIAL DR.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)FAWNBROOK LN. - FOREST KNOLL DR. - FOREST KNOLL CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)FAWNBROOK LN. - FOREST KNOLL DR. - FOREST KNOLL CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)BRISTOL PKWY.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)BAYTHORN CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)ALDRIDGE PL. - TENBURY DR. - WORSLEY PL. - WORSLEY CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)BRANDONWAY CT. - TENBURY DR. - WORSLEY PL. -REDDINGTONDRREDDINGTON CT
TENBURYDRWORSLEY PL
REDDINGTON
DR
22-001-CIP (PHASE 1)REDDINGTON CT.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)BRANDBURY PL.ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)ALDRIDGE PL. - TENBURY DR. - WORSLEY PL. - WORSLEY CT.REDDINGTON DR. ROADWAY IMPROVEMENTS
22-001-CIP (PHASE 1)CURB RAMP IMPROVEMENTSGLACIER RIDGE BLVD.GOLDEN ROSE WAYGLACIER RIDGE BLVD.TARTAN RIDGE BLVD.TARTAN RIDGE BLVD.ALDER GLEN CT.TARTAN RIDGE BLVD.TARTAN RIDGE CT.
22-001-CIP (PHASE 1)CURB RAMP IMPROVEMENTSEMMET ROW LN.BURNETT LN.TARTAN RIDGE BLVD.BURNETT LN.BURNETT LN.ENFIELD TRCE.REDDINGTON DR.REDDINGTON CT.
22-001-CIP (PHASE 1)CURB RAMP IMPROVEMENTSENFIELD TR.BURNETT LN.NICHOLSON WAYENFIELD CT.NICHOLSON WAYENFIELD CT.
22-001-CIP (PHASE 1)CURB RAMP IMPROVEMENTSFOREST KNOLL DR.FOREST KNOLL CT.LOCHMORE CT. WESTCARNOUSTIE DR.FOREST KNOLL DR.FAWNBROOK LN.
22-001-CIP (PHASE 1)CURB RAMP IMPROVEMENTSWELLSTON CT.WORSLEY PL.TENBURY DR.BAYTHORN CT.ALDRIDGE PL.TENBURY DR.WORSLEY PL.WORSLEY CT.REDDINGTON DR.
22-001-CIP (PHASE 1)INTERSECTION DETAILMEMORIAL DR.KILBIRNIE CT.∆∆
22-001-CIP (PHASE 1)INTERSECTION DETAILMEMORIAL DR.VISTA RIDGE DR.∆