Ordinance 19-22
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: May 3, 2022
Initiated By: Matthew L. Stiffler, Director of Finance
Jaime Hoffman, Deputy Director of Finance
Melody Kennedy, Budget Manager
Meghan Murray, Financial Analyst
Re: Ordinance No. 19-22 – Amending the Annual Appropriations for Fiscal Year
Ending December 31, 2022 (Q2)
Summary
Ordinance No. 19-22 amends the annual appropriations for the fiscal year ending December 31,
2022 to provide supplemental funding in certain budget accounts for the second quarter of 2022.
The following sections provide descriptions of the appropriations contained within the Ordinance,
and the reason for the request. Many of the appropriations requested below are for financial
housekeeping, or re-appropriation of unused funds from 2021. At year-end, all un-started projects
were unencumbered. These requests reflect the mechanics of re-appropriating the funds again for
use in 2022 as required by the Ohio Revised Code.
Section 1 requests funding authorization in the Hotel/Motel Tax Fund in the total amount of
$427,600.
• Of that total amount, $100,000 is to be allocated for costs associated with the 2022
Independence Day celebration due to inflationary cost increases. The current budget for
the musical entertainment is $100,000. Prices for the headlining acts currently being
considered are significantly higher than the budget, as are costs for sound staging,
electricians, and restroom facilities. Changes are proposed in admission fees to the
Independence Day event to help partially offset these increases. The Community Events
Staff will provide a memo to City Council proposing these fee changes in the May 9th City
Council packet. Additional supplemental appropriations may be needed later this year to
cover entertainment costs once the headlining act is secured.
• $327,600 is allocated for costs associated with the 2022 Dublin Irish Festival (DIF). This
year, there will be several new changes for the Festival’s 35th Anniversary in order to
reassess spending and streamline operations, and maximize cost recovery while continuing
to provide the best experience for guests. These DIF changes were discussed with City
Council in a memo dated January 11, 2022. Expectations are to meet or exceed the cost
recovery averages of past Dublin Irish Festivals in order to cover the additional budget
appropriations requested.
The Festival and Event Industry has seen extensive inflationary price increases in staffing
costs, gas prices, commodity costs, and major consolidation in businesses due to two years
of uncertainty in the industry. Almost without exception, Festivals across the country are
raising ticket and beverage prices, and/or cutting services. No cuts in services are being
recommended for the DIF. Festival prices are being set proactively in anticipation of these
issues.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Ordinance No. 19-22 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2022 (Q2)
May 3, 2022
Page 2
The budget increases requested for each account are listed below:
713004 Professional Services $ 281,100
713005 Misc. Contractual Services $ 28,500
721002 Operating Supplies $ 106,000
751003 Special Projects/Programs $ 12,000
TOTAL $ 427,600
Additional information from the Special Events Administration Staff regarding the $327,600 budget
request for the DIF is attached as Exhibit B to this memo.
Initiating Department: Department of Parks & Recreation – Community Events Administration
(Section 1)
Section 2 requests funding authorization for projects in the Capital Improvements Tax Fund as
follows:
South High Street Utility Burial, phase 1
Removing the overhead utilities in the South High Street area will improve the overall ambience
and streetscape of the Historic District. Phase 1 provides relocation of overhead utility lines along
South High Street, Waterford Drive to Bridge Street to underground lines. The project includes
plan preparation to provide utility companies with reference drawings to relocate their facilities
underground, acquisition of rights-of-way, and construction. It is a multi-year project, with utility
construction planned for phase 1 work starting in fall 2022. To-date, approximately $171,400 has
been spent and/or encumbered on the project. Currently, the phase 1 cost is estimated to be
$3,166,000.
The budget request in this Ordinance is for $2,320,000. Funding allocations are broken-down as
follows:
Funding Sources for phase 1:
2021 un-spent funding to be re-appropriated for 2022 $ 1,825,000
2022 new funding necessary $ 1,341,000
Ordinance No. 19-22 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2022 (Q2)
May 3, 2022
Page 3
$ 3,166,000
2022 funding for phase 2 to be partially re-allocated to phase 1 $ (850,000)
Net Appropriation/Re-Appropriation Requested $ 2,316,000
Rounded $ 2,320,000
The plan for phase 1 includes utilizing $850,000 from the phase 2 project budget of $1.3m. The
remaining $450,000 from this year’s phase 2 funding will be expended in 2022 and provides for
onboarding the designer, and starting the rights-of-way acquisition for phase 2.
Phase 2 will follow the phase 1 work and is currently projected for construction in 2023 (allowing
for the utilization of the phase 2 funds in 2022). Phase 2 of the project includes relocation of
overhead lines to underground burial along South High Street to Blacksmith Lane. A new
appropriation will be included in the 2023-2027 Capital Improvements Program to complete the
funding of the phase 2 project.
US33 / SR161 / Post Road Interchange
This project includes the rehabilitation of the US33/SR161/Post Road Interchange, including ramp
realignment, structure replacement, and reconstruction and widening of SR161, modification of the
SR161/Eiterman Road roundabout, and reconstruction of the Post/Hyland-Croy Road intersection.
An additional appropriation of $500,000 is needed to complete utility coordination work. The
original project budget provided for $750,000 to be set aside in 2022 for utility relocation work,
however a portion of those funds has since been absorbed into the overall project costs due to an
increase in ODOT’s construction estimates. Information regarding the increase in ODOT’s
construction estimates was included in the memo accompanying Resolution 04-22 approved by
City Council in February 2022.
South High Streetscape
Funding authorization of $55,000 is being requested for completion of this project. The project
provides for the replanting of removed street trees in the City’s Historic District, and furnishes the
appurtenances necessary to promote tree performance (and longevity) along the South High
Streetscape. Additional funding authorization is being sought for unexpected changes in the
project budget pertaining to landscaping and stone changes, grass areas to be sodded instead of
seeded, and additional linear footage of materials needed for the project. The project is expected
to be complete in late spring 2022.
Coffman Park WiFi /Lighting Replacement
Funding authorization for re-appropriation of $400,000 in un-spent funding from 2021 is being
requested. This funding was approved in the 2021-2025 Capital Improvements Program to replace
the temporary wooden WiFi/lighting poles in the south field of the Park with a permanent solution.
The temporary poles will remain in-place during this year’s Festival, as the materials cannot be
manufactured in time to install the permanent ones prior to the DIF. This work is planned for
early fall 2022.
Initiating Department: Engineering, and Parks & Recreation (Section 2)
Section 3 requests funding authorization of $30,000 in the Tuller TIF Fund for professional
services related to the Tuller Road to Emerald Parkway Bridge Alternatives and Location Study.
This Study will determine the best location to align a connecting road from Tuller Road to Emerald
Parkway on the west side of Sawmill Road. The purpose of this connection is to improve
Ordinance No. 19-22 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2022 (Q2)
May 3, 2022
Page 4
connectivity of the Dublin roadway network, relieve congestion pressure on Sawmill Road, and
serve as a safer pedestrian and bicycle route for Dublin residents and commuters. This Study was
approved in the 2021-2025 Capital Improvements Program. The scope of service was extended in
March 2022 necessitating an increase in budgeted appropriations. The scope revision involves
finalizing the potential alignment alternatives to improve the overall roadway network and
minimize right-of-way impacts. The Study will be revised to show the finalized alignment locations
and related impacts and/or opportunities resulting from the finalized alignment. This Study is
expected to be completed by American Structurepoint Inc. in summer 2022.
Initiating Department: Transportation and Mobility (Section 3)
Section 4 requests funding authorization of $30,000 in the Sewer Fund for contracted service
related to backwater valve work completed by Waterworks. The funding provides for installation
of backwater valves in the basement of six residences on Glassford Court, of which four have had
sewage back-ups during recent rainfall events. Of the four residences, three had experienced
similar issues in 2020. The backwater valves are intended to keep sanitary sewer flows from
surcharging during heavy rainfall events, and are equipped with an alarm system to alert
homeowners when the system is activated. The City has installed these systems on other
residences that have experienced similar issues.
Initiating Department: Engineering (Section 4)
Sections 5 and 6 requests funding authorization in the Fiduciary Funds. As City Council is aware,
these are funds held for distribution by the City as an agent for another entity for which the City
has custodial responsibility. For this reason, these Funds are considered clearing accounts and do
not provide measurement of operations, and they are not required to be budgeted. However, the
City prefers to monitor the accounts, and to the extent possible, eliminate deficit balances. All
payments made from these accounts within the Fiduciary Funds have revenue to offset the
expenses with no net impact to the City’s financial balance.
• Section 5 requests a $40,000 appropriation for the Unclaimed Monies Fund. This account
collects monies from unclaimed funds such as un-cashed vendor checks, un-cashed payroll
checks, or un-cashed income tax refund checks. Due diligence is done to locate the check’s
payee, however, the City’s policy states that after a City-issued check is uncashed for six
months, a check is moved to the Unclaimed Monies Fund. After five years of non-activity,
it is moved to the City’s General Fund. The appropriation being sought will allow these
unclaimed funds to be moved back to the City’s General Fund.
• Section 6 requests $39,757 in the Central Ohio Interoperable Radio System (COIRS) Fund
for equipment and maintenance. COIRS and its budget is governed by the COIRS Board.
The City is the fiscal agent for the Board’s transactions. All COIRS expenditures have
offsetting revenue and there is no fiscal impact to the City.
Initiating Department: Finance (Sections 5 and 6)
Recommendation
Staff recommends City Council approval of Ordinance 19-22, amending the Annual Appropriations
for the Fiscal Year Ending December 31, 2022, at the second reading and public hearing of the
Ordinance on May 23, 2022.
EXHIBIT B – DIF
Community Events Administration Staff is requesting supplemental funds the Dublin Irish Festival. Details
are below:
Sustainability Efforts
In the 2022 Operating budget, staff included $15,000 for sustainability efforts to be determined. Staff is
proposing to expand the waste sorting stations at the Irish Festival to include the whole Festival,
previously it was just in the south ($5,000). The other two initiatives, water refill stations ($10,000) and
addition of some biodiesel and solar generators ($17,000) result in a $17,000 total increase.
Payment fees
Credit card processing fees and fees for processing beverages, tickets and merchandise will increase due
to raising additional funds. These will result in an increase of $38,500. These costs will only increase if
revenue increases.
New Fundraising Activities
Two new initiatives staff is implementing this year have caused the budget to increase but are expected
to bring in additional funds that should result in at least a 125% cost recovery. In previous years DIF
merchandise was handled by an outside vendor. While this did not cost us anything, we only received a
percentage of the profits. This year, staff will order and sell all merchandise. The inventory is expected to
cost $35,000 but is expected to bring in at least $43,000. In addition, staff is adding two higher-end bars
dedicated to Whiskey. Irish Whiskey sales have been outpacing the liquor market for the past decade
(16% growth vs. 5%.) Reports indicate this is primarily in the high-end premium and super-premium
brands. These bars will be staffed by professional bartenders and will offer premium brands and cocktails.
Staff had budgeted $5,000 for professional staff but now expect it to be closer to $10,000. In addition,
the cost of buying additional product is $16,000.
Cost Inflation
The festival and event industry has seen major price increases across the board due to staffing costs, gas
prices, commodity costs and major consolidation in businesses due to two years of uncertainty in the
industry. Almost without exception, Festivals across the country are raising ticket and beverage costs
and/or cutting services. Staff is not recommending any cuts in services and proactively set prices in
anticipation of these issues (see attached memo for Dublin Irish Festival changes.) In addition, cost
increases in beverages and cups will be reflected in higher prices to the public. The total increases are
shown in the attached budget breakdown and vary by industry. The total increase requested is $216,100.
Summary
The budget increases requested for each account are listed below:
713004 Professional Services $ 181,100
713005 Misc. Contractual Services $ 28,500
721002 Operating Supplies $ 106,000
751003 Special Projects/Programs $ 12,000
TOTAL $ 327,600
EXHIBIT B.1 – DIF
EXHIBIT B.2 – DIF
EXHIBIT B.3 – DIF