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Resolution 09-22 To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: February 22, 2022 Initiated By: Kirby Dearth, City Management Analyst Re: Resolution 09-22 Appointing Members to the Community Inclusion Advisory Committee and Chief’s Advisory Committee Background On November 15th, 2021, Dublin City Council passed Resolution 72-21 establishing the Community Inclusion Advisory Committee and directing the City Manager to identify and recommend to City Council individuals who represent the varying perspectives, identities, and cultures of the Dublin residential community to serve as its initial members. Additionally, many of the original member’s appointments to the Chief’s Advisory Committee had come to term at the end of 2021. Therefore, staff identified an opportunity to consolidate the City’s recruitment efforts to maximize the efficiency and effectiveness of the process. To ensure that members of the public had ample time to find the opportunity, consider applying, and to develop their applications, the City collected applications throughout the month of December through the New Year. Throughout this application period, Communication and Public Information (CPI) staff consistently advertised these opportunities to apply on social media and communication platforms including Twitter, Facebook, Instagram, Next Door, Dublin News Now, and WeChat. Simultaneously, staff members from the Office of the City Manager and the Outreach and Engagement Division directly shared information regarding the mission of each of the City’s DEI related advisory committees and explicitly invited members of the following 17 organizations to apply and to share the opportunities with their networks: As a result of the efforts of staff, the Fuel the Future webpage housing the City’s Boards and Commissions applications was visited 543 times by individuals using the link provided in staff’s outreach. Subsequently, the City of Dublin received 25 applicants for the Community Inclusion Advisory Committee and 15 applicants for the Chief’s Advisory Committee, with many of the individuals applying for both. Due to the abundance of interest in these DEI advisory committees, the City Manager and Chief of Police decided that there should not be overlapping participation to allow for more opportunities for individuals to serve. However, the Chief of Police and City Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017 Phone: 614.410.4400 Memo • Rainbow Dublin • Dublin Youth Athletics • Dublin Community Church • Arab Student Aid International • Women’s Small Business Accelerator • Ability Matters • Dublin City Schools • Safe Alliance of Interfaith Leaders • Noor Islamic Cultural Center • Hidaka USA • Asian Pacific Islander American Public Affairs Association • Federation of Indian Associations • Council on American-Islamic Relations • Sikh Temple • Hilliard City Schools • Contacts in the Dublin Faith Community • Citizen U Alumni Resolution 09-22 Appointing Members to the Community Inclusion Advisory Committee and Chief’s Advisory Committee February 22, 2022 Page 2 of 2 Manager decided to allow one individual to serve on both committees as a liaison in hopes of facilitating collaboration, communication, and mutual understanding. Of the 25 who applied for the Community Inclusion Advisory Committee, 16 were chosen to participate in interviews. Interviews were awarded to those who showcased connectivity to diverse perspectives within their application or resume. Within this context, connectivity is defined as formal or informal engagement with nonprofit associations, community organizations, or professional opportunities related to diverse communities, including but not limited to religion, ability, race, age, identity, or sexual orientation. Special consideration was also given to those applicants who recounted their lived experiences within their resume, cover letter, or application. Unfortunately, interviews had to be held virtually due to the peaking nature of the Omicron wave. However, discussions were robust and engaging. Staff asked each applicant the following questions in an effort to obtain directly comparable responses. • What experiences, whether they be lived, through engagement with nonprofit or community organizations, or professional opportunities, qualify you to represent the varying perspectives of the diversity within Dublin? • What strategies will you leverage to ensure that you bring a holistic understanding of the diverse needs of the community? • Why is this work important to the community and its future? • What do you see as the greatest opportunities in the community for the City to make an impact relative to DEI? Of those who were interviewed, the individuals who were selected to be the proposed candidates displayed unique perspectives formulated through formal experiences that serve to represent the varying perspectives of the community. Additionally, the candidates selected were capable of clearly explaining their strategies for further engagement to ensure that they represent the varying perspectives of residents that they may not be entirely familiar with. Lastly, chosen candidates conveyed a clear understanding as to the importance of inclusion within the City of Dublin and at least one area of opportunity within the community in which the City could make an impact. Recommendation Staff recommends passage of Resolution 09-22 appointing the proposed candidates to the Community Inclusion Advisory Committee and Chief’s Advisory Committee. To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: November 9, 2021 Re: Resolution 72 -21 Establishing a Community Inclusion Advisory Committee Summary At City Council’s direction, staff has drafted Resolution 72-21. In 2020, City Council established both a Community Task Force and a Chief’s Advisory Committee. The Community Task Force, with input from the Chief’s Advisory Committee, provided a Diversity, Equity, and Inclusion (DEI) Framework, with certain Priority Areas identified, to City Council for its consideration. City Council discussed the various Priority Areas presented by the Community Task Force’s DEI Framework. City Council expressed its appreciation for the great work of the Community Task Force and Chief’s Advisory Committee. the DEI Framework provides a well thought out guideline and/or work plan for future efforts. City Council agrees with the Community Task Force that more work is needed and that this effort should be ongoing. Therefore, City Council agrees that an ongoing advisory committee be formed per the DEI Framework, Priority Area 1, General Recommendations. City Council directed staff to draft a Resolution establishing this advisory committee. If passed, Resolution 72-21 will establish a Community Inclusion Advisory Committee to carry on the work of the Community Task Force and to use the DEI Framework as its guide/work plan, with certain priorities provided by City Council. Staff recommends this title for the advisory committee to be consistent with others in the city, such as Community Services Advisory Commission and Chief’s Advisory Committee. Inclusion generally means bringing individuals and/or groups into processes, activities, and decision/policy making, which is consistent with Council’s intent regarding diversity, equity, and inclusion. Resolution 72-21 also addresses the following relative to the Community Inclusion Advisory Committee: powers and duties, initial priorities, members, terms, vacancies, staff and liaison support, Chair/Vice Chair responsibilities and reporting requirements, meetings, compensation, attendance policy, and required training. The Resolution directs the City Manager to identify and recommend eleven Dublin residents for consideration by City Council for initial appointment by separate Resolution no later than February 28, 2022. Council will then appoint members to vacancies as the result of expired terms consistent with its normal recruitment and appointment process. Recommendation Staff recommends Council pass Resolution 72-21, subject to any changes Council may desire, at its November 15, 2021 meeting. Please address any questions to Dana McDaniel, City Manager. Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017-1090 Phone: 614.410.4400 • Fax: 614.410.4490 Memo