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Ordinance 68-21 To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: November 2, 2021 Initiated By: Matthew L. Stiffler, Director of Finance Rosa Ocheltree, Deputy Director of Finance Melody Kennedy, Budget Manager Meghan Murray, Financial Analyst Re: Ordinance 68-21, Adopting of the Annual Operating Budget for the Fiscal Year Ending December 31, 2022 Summary Ordinance 68-21 authorizes the adoption of the 2022 Annual Operating Budget. The 2022 operating budget review has been concluded by City Council after evaluation of revenue projections for 2022, and multiple work sessions to evaluate each Department/Division’s proposed staffing, materials and operations expenditures, and other noteworthy budget highlights for 2022. Budget Adjustment During the October 25th meeting, City Council directed staff to increase the professional services budget in Human Resources by $25,000 to cover expenses for the upcoming City Manager search. The total budget for the search is now $50,000. The Other Professional Services line item budget was $159,640, and has been adjusted to $184,640. The 2022 Annual Operating Budget has been adjusted to reflect this increase as seen on the attached pages. Recommendation Staff recommend passage of the 2022 Annual Operating Budget on November 8, 2021. The 2022 budget will be effective on January 1, 2022. An Ordinance for the 2022 appropriations will have its first reading on November 15th. That appropriation ordinance is a companion to the Annual Operating Budget and includes funding for the 2022 Annual Operating Budget, as well as appropriates funding for the first year of the 2022- 2026 Capital Improvements Program. Office of the City Manager 5555 Perimeter Center • Dublin, OH 43017-1090 Phone: 614-410-4400 • Fax: 614-410-4490 Memo Memo re. Ord 68-21, Adopting the 2022 Annual Operating Budget November 2, 2021 Page 2 of 4 ADJUSTED PAGES IN THE 2022 ANNUAL OPERATING BUDGET Memo re. Ord 68-21, Adopting the 2022 Annual Operating Budget November 2, 2021 Page 3 of 4 Memo re. Ord 68-21, Adopting the 2022 Annual Operating Budget November 2, 2021 Page 4 of 4 2022 Proposed Operating Budget CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK GENERAL OVERVIEW (1) City Manager's Budget Message 1- Mission Statement 1- GFOA Distinguished Budget Presentation Award 1- List of Officials 1- Dublin City Council Goals 1- 1- Dublin Community Profile 1- Principal Business by Employment 1- Demographic and Economic Statistics 1- 1- 2022 Organizational Structure Chart 1- 1- Full-Time Staffing by Work Unit 1- Part-Time Staffing by Work Unit 1- 1- Performance Measurements Project 1- FINANCIAL OVERVIEW (2) 2- 2- 2- 2- 2- 2- 2- 2- 2- 2- 2- 2- 2- 2- 2- 2- GENERAL FUND (3) City Council 3- Boards and Commissions 3- Office of the City Manager 3- Miscellaneous Accounts/Contingencies 3- Human Resources 3- Communications and Public Information 3- Legal Services 3- Information Technology 3- Performance Analytics 3- Court Services 3- Records Management 3- Form of Government and City Organizational Structure Relationship between City Department /Division and City Council's Goals Budget Calendar-Timeframes for 2022 Operating Budget TABLE OF CONTENTS Financial Management Policies and Philosophy Accounting and Fund Structure Budget Procedures Summary of All Funds Revenue Projections for 2022 Revenue Comparisons - All Funds Revenue Comparisons - General Fund Expenditure and Budget Summary (Recap of 2022 Requests) Expenditure and Budget Summary - General Fund Revenue and Expenditure Summary Comparison of Operating Revenues and Expenditures Staffing Comparison by Function Relationship between Funds and City Work Units 2022 Appropriations Summary by Expenditure Category - All Funds 2022 Appropriations Summary by Expenditure Category - General Fund Debt Administration 2022 Debt Service Schedule CITY OF DUBLIN | 2022 | OPERATING BUDGET 3-Finance 3- Transfers and Advances 3- Miscellaneous Accounts 3- Taxation 3- Economic Development 3- Planning 3- Building Standards 3- Transportation & Mobility 3- Transportation & Mobility Miscellaneous 3- 3- Fleet Management 3- Facilities 3- Parks and Recreation Outreach and Engagement 3- Asset Management and Support Services 3- Engineering 3- Public Service Environmental / Solid Waste Management 3- Public Service Parks and Grounds Maintenance 3- Horticulture 3- Forestry 3- SPECIAL REVENUE FUNDS (4) Public Service Street Maintenance 4- Transportation and Mobility Traffic Signals and Street Lights 4- Highway Maintenance 4- Facilities and Fleet Management Community Recreation Center - Facilities 4- Parks and Recreation Recreation Service 4- Community Recreation Center 4- Community Events 4- Municipal Pools 4- Parks and Recreation 4- Parks and Recreation Community Events Hotel/Motel Tax Fund 4- Finance Hotel/Motel Tax Fund 4- Public Service Cemetery Maintenance 4- Facilities & Fleet Management Deputy City Manager/Chief Operating Officer Office of the Director of Finance / Fiscal Administration Deputy City Manager/Chief Finance and Development Officer Hotel/Motel Tax Fund Public Art Deputy City Manager/Chief Operating Officer Deputy City Manager/Chief Finance and Development Officer Deputy City Manager/Chief Operating Officer Deputy City Manager/Chief Finance and Development Officer Deputy City Manager/Chief Operating Officer CITY OF DUBLIN | 2022 | OPERATING BUDGET Finance Permissive Tax Fund 4- Accrued Leave Reserve Fund 4- COVID-19 Relief Fund 4- Office of the City Manager Court Services 4-Mayor's Court Computer Fund Chief of Police Police Safety/Communication 4- Education and Enforcement Fund 4- Law Enforcement Trust Fund 4- Wireless 9-1-1 4- DEBT SERVICE FUNDS (5) General Obligation Debt Service Fund 5- Special Assessment Debt Service Funds 5- CAPITAL PROJECTS FUNDS (6) Capital Improvements Tax Fund 6- Tax Increment Financial Fund (TIF)6- Capital Improvements Summary 6- Parkland Acquisition Fund 6- ENTERPRISE FUNDS (7) Engineering Water Maintenance Fund 7- Finance - Debt Service 7- Water Construction Fund 7- Engineering Sewer Maintenance Fund 7- Finance - Debt Service 7- Sewer Construction Fund 7- INTERNAL SERVICE FUNDS (8) Employee Benefits Self-Insurance Fund 8- Workers Compensation Self-Insurance Fund 8- FIDUCIARY FUNDS (9) Income Tax Revenue Sharing Fund 9- Dublin Convention and Visitors Bureau Fund 9- Agency Fund 9- Central Ohio Interoperable Radio Bureau Fund (COIRS)9- GLOSSARY OF TERMS (10)10- Deputy City Manager/Chief Operating Officer Deputy City Manager/Chief Finance and Development Officer CITY OF DUBLIN | 2022 | OPERATING BUDGET CITY OF DUBLIN | 2022 | OPERATING BUDGET Special Acknowledgments The Department of Finance would like to thank City Council and the Office of the City Manager for their leadership and guidance in preparing the 2022 Operating Budget and the 2022-2026 Capital Improvements Program. Additionally, we would like to thank all City Directors and staff for their collaborative efforts in gathering, analyzing and presenting this information. Finally, a special thanks to Deputy Director of Finance Rosa Ocheltree, Budget Manager Melody Kennedy, Financial Analyst Meghan Murray, Payroll Specialist Linda Glick, and Administrative Support III JoAnna Clark, for their exceptional efforts in preparing this budget document. Matthew Stiffler Director of Finance 1 | General Overview Staples® ST 1674596-1674598 1234 CYANMAGENTAYELLOWBLACK 07/10/2019 GeneralOverview1 CITY OF DUBLIN | 2022 | OPERATING BUDGET Mission Statement We are and always have been a proud local democracy. In our service, we strive to provide the best quality of life and environment in which our residents and business can thrive. We seek to ally our proud traditions with the best innovations of the future. Core Values The City of Dublin operates under a set of seven key core values: integrity, respect, communication, teamwork, accountability, positive attitude, and dedication to service. Staff members use these seven values as the basis for daily decision-making, including the decisions that go into the budget process. CITY OF DUBLIN | 2022 | OPERATING BUDGET The Government Finance Officers Association of the United States and Canada (GFOA) presented an Award for Distinguished Budget Presentation to the City of Dublin for its annual budget for the fiscal year beginning January 1, 2021. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to the GFOA to determine its eligibility for another award. CITY OF DUBLIN | 2022 | OPERATING BUDGET City Council (from left to right starting on the bottom row) Chris Amorose Groomes, Mayor (At-Large) - 2016 Cathy De Rosa, Vice Mayor (Ward 4) - 2018 Gegory S. Peterson (Ward 1) – 1998-2001; 2014 John Reiner (Ward 3) - 1997 Christina A. Alutto (At-Large) - 2016 Jane Fox (Ward 2) - 2018 Andy Keeler (At-Large) - 2020 Clerk of Council Jenny Delgado City Manager Dana L. McDaniel Director of Finance Matthew L. Stiffler City Administration 'HSXW\&LW\0DQDJHU&KieI)LQDQFH Development Officer Megan D. O'Callaghan 'LUHFWRU of Law Jennifer D. Readler Assistant City Manager/Chief Strategy and Innovation Officer Homer C. Rogers Director of Communication/Public Information Lindsay R. Weisenauer Chief of Police Justin Paez 'HSXW\&LW\0DQDJHU&KieIOperations Officer Robert E. Ranc City of Dublin Residents City Council Clerk of Council Boards & Commissions City Manager Law (Contractual) Management Analyst Executive Assistant Chief Information/ Technology Officer (Contractual) Communications & Public Information Assistant City Manager Chief Strategy & Innovation Officer Department / Executive Division /Bureau Administrative Function Court Services Parks & Recreation Human Resources Information Technology Performance Analytics Recreation Services Community Events Outreach & Engagement Facilities & Fleet Mgmt. Public Service Asset Mgmt & Support Serv. Building Standards Economic Dev. Planning Taxation Operations Support Services Technical Services Fiscal Administration Legislature Engineering Chief of Police Deputy City Manager Chief Operating Officer Deputy City Manager Chief Finance & Development Officer Finance Transportation & Mobility ORGANIZATIONAL STRUCTURE CITY OF DUBLIN | 2022 | OPERATING BUDGET Function 2015 2016 2017 2018 2019 2020 2021 2022 General Government 99 101 103.5 106.5 106.5 108 116.5 118.5 Community Environment 60 59.3 59.8 59.8 60.8 60.3 61.7 46.2 Basic Utility Services 16 16.55 17.8 17.8 17.7 17.7 18.4 17.4 Leisure Time Activities 85 85 84 84 83 84 77.85 79.85 Security of Persons & Property 102 102 111 113 113 121 121 124 Public Health Services 1 1 1 1 1 1 1 1 Transportation 22 22.15 21.9 23.9 24 24 18.55 31.05 TOTALS 385 387 399 406 406 416 415 418 1 31.05 418 Staffing Comparison by Function Full-Time Employees This table and chart, and the table on the following page, reflect full-time employees only. The 2022 Operating Budget also funds approximately 198.17 FTE part-time and seasonal positions through-out the City. 2015 - 2022 118.5 46.2 17.4 79.85 124 1 2022 Authorized Full-time Staffing by Function General Government Community Environment Basic Utility Services Leisure Time Activities Security of Persons & Property Public Health Services Transportation 418 CITY OF DUBLIN | 2022 | OPERATING BUDGET Full-Time Staffing by Work Unit 2011-2022 2015 2016 2017 2018 2019 Work Unit Funded Funded Funded Funded Funded Legislative Affairs 33333 Office of the City Manager 66666 Human Resources 10 9.75 10 10 10 Communications and Public Information 88888 Information Technology Operations 13 14 15 15 15 Performance Analytics n/a n/a n/a n/a n/a Court Services/Records Management 44444 Deputy City Manager - Chief Finance and Development Officer (NEW)n/a n/a n/a n/a n/a Finance/ Office of the Director/Fiscal Administration 11 10.5 11 12 12 Procurement n/a n/a n/a n/a n/a Fiscal Administration 00000 Taxation 65.5566 Economic Development 54444 Planning 19 19 19 19 20 Building Standards 15 15 15 15 15 Transportation and Mobility n/a n/a n/a n/a n/a Office of the Deputy City Manager/Chief Operating Officer 7 7 5.5 5.5 5.5 Facilities Management 1515181818 Fleet Management 99999 Outreach and Engagement 22233 Asset Management & Support Services (NEW)n/a n/a n/a n/a n/a Engineering 26 25.3 25.8 25.8 25.8 Public Service - Environmental/Solid Waste Management 6 6.25 6.5 6.5 6.05 Parks and Grounds Maintenance 47 28.5 31.5 31.5 29.5 Horticulture n/a 7777 Forestry n/a 6666 Public Service - Street Maintenance 22 22.15 21.9 23.9 24 Cemetery Maintenance 11111 Community Recreation Center - Facilities 99666 Recreation Services 7 9.95 10.65 10.65 10.65 Community Recreation Center (DCRC)15 11.3 10.9 10.9 10.9 Municipal Pool n/a 1.25 0.95 0.95 0.95 Community Events - Hotel/Motel Tax 66776 Community Events - Recreation n/a n/a n/a n/a 1 Hotel/Motel Tax - Public Art 1 0.75 1 1 0.5 Police 102 102 111 113 113 Water Maintenance 1 1.6 2.6 2.6 2.75 Sewer Maintenance 9 8.7 8.7 8.7 8.9 Employee Benefits Self Insurance 1 1.25 1 1 1 TOTALS 386 379.75 394 401 399.5 CITY OF DUBLIN | 2022 | OPERATING BUDGET Full-Time Staffing by Work Unit 2011-2022 Work Unit Legislative Affairs Office of the City Manager Human Resources Communications and Public Information Information Technology Operations Performance Analytics Court Services/Records Management Deputy City Manager - Chief Finance and Development Officer (NEW) Finance/ Office of the Director/Fiscal Administration Procurement Fiscal Administration Taxation Economic Development Planning Building Standards Transportation and Mobility Office of the Deputy City Manager/Chief Operating Officer Facilities Management Fleet Management Outreach and Engagement Asset Management & Support Services (NEW) Engineering Public Service - Environmental/Solid Waste Management Parks and Grounds Maintenance Horticulture Forestry Public Service - Street Maintenance Cemetery Maintenance Community Recreation Center - Facilities Recreation Services Community Recreation Center (DCRC) Municipal Pool Community Events - Hotel/Motel Tax Community Events - Recreation Hotel/Motel Tax - Public Art Police Water Maintenance Sewer Maintenance Employee Benefits Self Insurance TOTALS 2022 2020 2021 2021 2022 Increase / Funded Funded Current Proposed (Decrease) Notes 33 3 3 01 69 9 7 -2 2 10 10 10 10 03 88 8 8 04 13 11 11 13 2 5 34 4 4 0 44 4 4 0 n/a n/a 0 4 46 12 12 12 12 0 n/a n/a 0 0 0 n/a n/a 0 0 0 66 6 6 0 45 5 4 -1 7 20 19 19 17 -2 8 15 14 14 13 -1 9 01212 13 110 5 14.5 6.5 6.5 0 11 18 16.6 16.6 16.6 0 9 8.4 8.4 7.4 -1 12 44 4 4 013 n/a n/a 8 8 0 11 25.3 16.7 16.7 16.2 -0.5 14 6.05 7.1 7.1 6.6 -0.5 15 29 27.35 27.35 28.35 116 77 7 8 117 66 6 6 0 24 18.55 18.55 18.05 -0.5 18 11 1 1 0 77 7 7 0 9.85 10 10 10 0 11.2 11.05 11.05 11.05 0 0.95 0.95 0.95 0.95 0 77 7 7 0 11 1 1 0 0.5 0.5 0.5 0.5 0 121 121 121 124 319 2.75 2.8 2.8 2.6 -0.2 20 8.9 8.5 8.5 8.2 -0.3 21 11 1 1 022 409.5 415 415 418 3 CITY OF DUBLIN | 2022 | OPERATING BUDGET Full-Time Staffing by Work Unit NOTES: 1 - Re-allocated one Deputy Clerk of Council to an Assistant Clerk of Council position (mid-yr 2021 - Ord. No. 30-20). 2 - Shift DCM-CFDO position; GIRM removed mid-year (position reallocated to the Management Assistant position in the DCM-CFDO). 3 - One Risk Management Assistant position reallocated to an HR Coordinator position. 4 - Multimedia Communication Specialist retitled to Multimedia Communication Strategist. 5 - Add: Systems and Applications Administrator position, and a Information Security Analyst position; re-class one Support Services Analyst to a Senior Support Services position; re-class the IT Business Relationship Manager to a Project Management position. 7 - Moved one Administrative Support 3 position to DCM-CFDO. 8 - One Planner 1 position moved to T&M; one Administrative Support 1 position to DCM-CFDO, and one Administrative Support 3 position to a Planning Technician position. 9 - One Electrical Inspector position moved from FT to PT position. 10 - Planner 1 moved from Planning into T&M, and the position was upgraded to a Planner II. 11 - Asset Managemment and Support Services became its own work (no net change in number of positions). Engineering Technician I retitled to an Infrastructure Asset Technician. 12 - Reallocate one Administration Support 2 position to a PT position in the DCM-COO (FT to PT). 13 - Volunteer Resources Coordinator position upgraded (5.2 to a 5.1). 14 - Removed Administrative Support 2 position, and a Construction Manager position was reallocated to a Senior Civil Engineer position. 15 - Removed .5 Administrative Support 2 position. 16 - Retitle one Crew Supervisor position to a Quality Control Manager (no change in pay), and add one Maintenance Worker for Riverside Crossing Park. 17 - Add one Horticultural Assistant for Riverside Crossing Park and other needed tasks. 18 - Removed .5 Administrative Support 2 position. 19 - Two Lieutenants positions reallocated to Deputy Chief positions, and add two Police Officers and one Forensic Intelligence Support Analyst position. 20 - Remove Administrative Support 2 position (.2). 21 - Remove Administrative Support 2 position (.3). 22 - Wellness and Benefit Coordinator retitled to a HR Coordinator position. 19 - Removed .5 Administrative Support 2 position. 20 - Two Lieutenants positions reallocated to Deputy Chief positions, and add two Police Officers and one Forensic Intelligence Support Analyst position. 21 - Remove Administrative Support 2 position. 22 - Remove Administrative Support 2 position. 23 - Wellness and Benefit Coordinator retitled to a HR Coordinator position. 6 - Administrative Support 1 position moved from Planning, and Administrative Support 3 position moved from Economic Development into DCM-CFDO; Management Analyst added mid-yr 2021 (Ord. No. 13-21). CITY OF DUBLIN | 2022 | OPERATING BUDGET Part-Time Staffing by Work Unit 2014-2022 2022 2014 2015 2016 2017 2018 2019 2020 2021 2022 Increase / Work Unit Funded Funded Funded Funded Funded Funded Funded Funded Proposed (Decrease)Notes: City Council/Legislation Affairs 7 7 7 7 7 8 8 7 7 0 1 Office of the City Manager 2 2 2 3 3 2 2 2 2 0 Human Resources 0 0 0.5 0 0 0 0 0.5 0.5 0 Communications and Public Information 2 2 2 2 2 2 2 2 2 0 Information Technology 2 3 4 4 4 4 3 2 2 0 Performance Analytics n/a n/a n/a n/a n/a n/a 1 1 1 0 Court Services/Records Management 1 1 1 1 1 1 1 1 1 0 Deputy City Manager - Chief Finance and Development Officer (NEW)n/a n/a n/a n/a n/a n/a n/a n/a 0 0 Finance/ Office of the Director 1 1 1 1 0 0 0 0 0 0 Taxation 2 2 2 2 2 2 2 2 2 0 Economic Development 1 1 1 1 1 1 1 1 1 0 Planning 5 4 4 4 4 3 3 3 3 0 Building Standards 0 1 1 1 0 0 0 0 1 1 2 Transportation and Mobility n/a n/a n/a n/a n/a n/a n/a n/a 0 0 Office of the Deputy City Manager/Chief Operating Officer 1 1 1 1 1 1 1 1 1 0 3 Facilities Management 4 4 4 5 5 5 5 5 5 0 Fleet Management 0 0 0 0 0 0 0 0 0 0 Outreach and Engagement 1 2 2 2 1 1 1 2 2 0 Asset Management & Support Services (NEW)n/a n/a n/a n/a n/a n/a n/a n/a 1 1 4 Engineering 0 2 2 2 2 2 2 2 2 0 Environmental/Solid Waste Management 3 3 2 2 1 1 1 1 1 0 Parks and Grounds Maintenance 45 45 45 22 22 22 22 22 24 2 5 Horticulture n/a n/a n/a 18 18 18 18 18 19 1 6 Forestry n/a n/a n/a 10 10 10 10 10 10 0 Public Service - Street Maintenance 10 10 6 6 4 4 4 4 4 0 Cemetery Maintenance 2 2 2 2 2 2 2 2 2 0 Community Recreation Center - Facilities 0 0 1 0 0 0 0 0 0 0 Recreation Services 32.5 33.5 28.32 33.05 26.91 27.4 31.43 26.96 27.8 0.84 Community Recreation Center (DCRC)48 48.8 53 50 45.21 49.32 48.88 50.2 50.43 0.23 Municipal Pools 65.25 65.25 65.25 65.25 18.59 18.07 10.45 19.77 20.19 0.42 Community Events - Hotel/Motel Tax 7 8 8 10 3.5 3.5 2.75 2.75 2.75 0 Community Events - Recreation n/a n/a n/a n/a n/a 1.5 1.5 1.5 1.5 0 Water Maintenance 1 1 1 1 1 1 1 1 1 0 Sewer Maintenance 2 2 1 1 1 1 1 1 1 0 Employee Benefits Self Insurance 1 1 0 0 0 0 0 0 0 0 TOTALS 246 252.55 247.07 256.3 186.21 190.79 186.01 191.68 198.17 6.49 2 - FT Electrical Inspector position was moved to PT. 4 - Moved from DCM-COO to Asset Management & Support Services. 5 - Needed seasonal maintenance work as more of Riverside Crossing Park comes on-line. 6 - Seasonal horticulture work for Riverside Crossing Park and other tasks as needed. NOTES: 1 - Funding for Theater Technicians to assist with City Council Meetings will be added to this budget, however PT staff will be reflected in the DCRC. 3 - Removed Intern position, and re-classified the Administrative Support 2 from Fleet to a PT support position. CITY OF DUBLIN | 2022 | OPERATING BUDGET 2 | Financial Overview Staples® ST 1674596-1674598 1234 CYANMAGENTAYELLOWBLACK 07/10/2019 FinancialOverview2 CITY OF DUBLIN | 2022 | OPERATING BUDGET FINANCIAL MANAGEMENT POLICIES AND PHILOSOPHY City Hall, 5555 Perimeter Drive USE OF THIS REPORT This report is published to provide City Council, the City’s re sidents and other interested parties detailed information concerning the financial condition and financial management policies of the City. We believe the information, as presented, is accurate in all material respects; is presented in a manner designed to fairly set forth the budget and financial activity of the fu nds herein, and the accompanying disclosures necessary to enable the reader to gain the maximum understanding of the City’s budgetary activities. AWARDS The Government Finance Officers Association (GFOA) awarded the City the Distinguished Budget Presentation Award for its Operating Budget for the calendar year 2021. The Award is given to participating government entities for preparing high-quality budget documents that meet program criteria and strive to improve budgetary transparency. This was the seventeenth consecutive year that the City has achieved this prestigious award. INTERNAL ACCOUNTING AND BUDGETING CONTROL STRUCTURE Management of the City is responsible for establishing and maintaining an adequate internal control structure. The objective of internal controls is to ensure that the assets of the City are protected from loss, theft or misuse. The controls are designed to provide for proper recording of financial statements and compliance with budgetary requirements as established by City Council and the Ohio Revised Code (ORC). We believe the City’s internal control structure adequately safeguards the City’s assets and provides reasonable assurance of proper recording of the financial statements. The City is audited by an independent auditor on an annual basis. LONG-RANGE PLANNING – DUBLIN 2035 FRAMEWORK As part of City Council’s goals established in February 2020, a new goal of “Dublin 2035 Framework” was included. This update, as the Dublin Community Plan has done previously will allow for a meaningful movement of mindful consideration in the planning, navigation, and establishment of long-term future direction for the City. Identified as one of the major themes is economics. Workshops are on-going to encompass inclusion and feedback, project planning, scope, budget and execution. CITY OF DUBLIN | 2022 | OPERATING BUDGET FINANCIAL MANAGEMENT POLICIES AND PHILOSOPHY Depiction of Dublin Link Pedestrian Bridge and Riverside Crossing Park OPERATING BUDGET POLICIES • The City’s budget will be prepared according to Ohio law and is based on accounting for certain transactions on a basis of receipts, disbursements, and encumbrances. • The City will pay for all current expenditures with current revenues and fund balances. The City will avoid budgetary procedures that balance current expenditures at the expense of future years, such as postponing expenditures, underestimating expenditures, overestimating revenues, or utilizing short-term borrowing to balance the budget. • The budget will provide for adequate maintenance and repair of capital assets and for their orderly replacement. • The City will protect against catastrophic losses through a combination of insurance and self- insurance funded programs. • The City will maintain a budgetary control system to help it adhere to the budget. • Financial reports, which compare actual performance with the budget, are available on-line for budgetary review by the departments/divisions. FUND BALANCE POLICIES  The City will adhere to the fund balance policy as articulated in Ordinance No. 32-16. CITY OF DUBLIN | 2022 | OPERATING BUDGET  The City will maintain a General Fund balance of no less than 50% of the General Fund expenditures. At the end of each fiscal year, to the extent that the General Fund balance exceeds 75% of the year’s General Fund expenditures, 25% of the amount in excess of 75% will be transferred to the Capital Improvements Tax Fund. The use of the transferred funds shall be consistent with the goals and policies of the Capital Improvements Tax Fund. RESERVE POLICIES • The City will appropriate $150,000 to a contingency account in the General Fund to provide for non-recurring and unanticipated expenditures. • In accordance with the City’s General Fund Balance Policy, the operating budget will be prepared in a manner in which the projected year-end General Fund balance will be equal to or greater than 50 percent of the actual General Fund operating expenditures. CAPITAL IMPROVEMENTS PROGRAM POLICIES • The City will develop a five-year Capital Improvements Program on an annual basis. • The City will enact an annual capital improvements budget based on the multi-year Capital Improvements Program. • The City will coordinate development of the capital improvements budget with development of the operating budget. DEBT MANAGEMENT POLICIES  The City will adhere to the debt policy as articulated in Ordinance No. 37-19, authorizing the modification of the City’s original debt policy formalized in Ordinance 31-16.  Of the Income Tax revenue dedicated to the Capital Improvements Tax Fund (25% of the 2% income tax collections), 60% will be allocated to pay debt service on projects, while the remaining 40% will be used to cash fund projects. • The City will confine long-term borrowing to capital improvement projects. • When the City finances capital projects by issuing debt, it will repay the debt within a period not to exceed the expected useful life of the project. • The City will evaluate issuing debt and pay-as-you-go financing to maintain flexibility for the future. • The City will continually seek to maintain and improve our current bond rating to minimize borrowing costs and to ensure that access to credit is preserved. • The City will follow a policy of full disclosure on financial reports and official statements. CITY OF DUBLIN | 2022 | OPERATING BUDGET REVENUE POLICIES • The City will estimate its annual revenues by a conservative, objective, and analytical process. • Non-recurring revenues will be used only to fund non-recurring expenditures. • The City will encourage a diversified and stable local economy to avoid excessive reliance on any one industry or business for income tax revenues. • The City will update the Cost of Services Study on a bi-annual basis to calculate the costs of providing services and consider such information when establishing user charges. PURCHASING POLICIES • Purchases will be made in accordance with federal, state, and municipal requirements. • Purchases will be made in an impartial, economic, competitive, and efficient manner. • Purchases will be made from the lowest priced and most responsive vendor. Qualitative factors such as vendor reputation and financial condition will be considered, as well as price. INVESTMENT POLICIES  The City’s investment policies are governed by state statutes and city ordinances which authorize the City to invest in: obligations of the U.S. Treasury or other agencies and instrumentalities of the United States; no-load money market funds; certificates of deposit; commercial paper; bankers’ acceptances; repurchase agreements collateralized by United States obligations; medium term notes issued by domestic corporations with greater than $500 million in assets, or State Treasury Asset Reserve of Ohio (STAR Ohio).  Investment in collateralized mortgage obligations or any form of derivative is expressly prohibited.  The City purchases investments only through member banks of the Federal Reserve System or broker-dealers registered with the U.S. Securities and Exchange Commission, STAR Ohio, or directly through the Federal Reserve Bank.  City Council is in-process of updating its investment policy as of October 1, 2021. A revision is expected to be approved by City Council before year-end. CITY OF DUBLIN | 2022 | OPERATING BUDGET ACCOUNTING AND FUND STRUCTURE Police Department and Mayor’s Court Building, 6565 Commerce Parkway Basis of Accounting The City is operating on a “cash basis” of accounting, where only revenue received and expenses paid are documented throughout the calendar year. However, the City follows the guidance of the Government Accounting Standards Board (GASB) Statement No. 34 in presenting its annual financial statements. Statement No. 34 requires that both government-wide full accrual basis statements, and fund-level modified accrual basis statements be included in annual reports. Under the full accrual basis of accounting, revenues are recorded when earned, and expenses are recorded at the time a liability is incurred, regardless of the timing of the related cash flows. Under the modified accrual basis of accounting, revenues are recorded when received, or if they are both measurable and collectible within 60 days after year-end (soon enough to pay currently maturing liabilities). Expenditures are recorded when the related fund liability is incurred, with the exception of certain long-term liabilities which are recognized only when expected to be liquidated with existing resources (such as some compensated absences), or debt service which is recognized when due and paid. The City produces a Comprehensive Annual Financial Report, in conformance with the guidelines prescribed by the Government Financial Officers Association (GFOA). The GFOA awarded the Certificate of Achievement for Excellence in Financial Reporting to the City for its Annual Financial Report for the fiscal year ended December 31, 2019. This is the highest form of recognition for excellence in financial reporting. A copy of the Report can be obtained from the Finance Department or on the City’s website at https://dublinohiousa.gov/ CITY OF DUBLIN | 2022 | OPERATING BUDGET Fund Accounting – Fund Types – Description of All Funds The City of Dublin operates from and administers several different types of funds. A fund is a group of related accounts that is used to maintain control over resources that have been segregated for specific activities. Like other state and local governments, the City uses fund accounting to ensure and demonstrate compliance with finance related requirements. The budgeted funds of the City are the same as the funds included in the City’s audited financial statements. The following are the fund types, and fund descriptions used by the City: General Fund The General Fund is the primary operating fund of the City and is used to account for all financial resources except those required to be accounted for in another fund. The largest revenue source to the City’s General Fund is the local income tax. The General Fund is used to finance many of the services traditionally associated with local government, including parks, planning, economic development and the general administration of the City government, as well as any other activity for which a special fund has not been created. Significant amounts are also transferred by the General Fund to other funds to support them. This fund is characterized as a major fund as defined by the Government Accounting Standards Board (GASB) Statement No. 34. Special Revenue Funds Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The City’s special revenue funds include the Street Maintenance and Repair Fund, into which the City’s share of gasoline taxes and motor vehicle registration fees are deposited; the Recreation Fund, for user fees associated with the City’s recreation programs; and the Safety Fund, into which property tax revenues earmarked for police services and contractual revenues for provision of dispatching services to Washington Township, Norwich Township, the cities of Hilliard, Worthington, and Upper Arlington are deposited. The City also has special revenue funds for operation of the City’s special events, outdoor pools, and for other purposes. Although the Street Maintenance Fund, the Recreation Fund and Outdoor Pool Fund, the Cemetery Fund and the Safety Fund receive significant operating transfers from the General Fund, they are considered Special Revenue Funds since they collect funding that must be used for a specific purpose. Special Revenue Funds provide an extra level of accountability and transparency to the taxpayers that their tax dollars will go towards the intended purpose. Street Maintenance and Repair Fund A fund provided to account for the allocation of revenues derived from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state law to maintenance and repair of streets within the City. CITY OF DUBLIN | 2022 | OPERATING BUDGET State Highway Improvement Fund A fund provided to account for the allocation of revenues derived from motor vehicle license fees and gasoline taxes. Expenditures are restricted by state law to maintenance and repair of state highways within the City. Cemetery Fund A fund provided to account for revenue received from the sale of cemetery lots and interment fees. Expenditures are restricted by Section 753.13, Ohio Revised Code, for the maintenance of the City's cemeteries. Recreation Fund A fund provided to account for revenues and expenditures for parks and recreation programs and activities, including the Community Recreation Center. Safety Fund A fund provided to account for revenues and expenditures for the operations of the City's Police Department. Major revenue sources are property taxes and subsidies from the General Fund. This fund is characterized as a major fund as defined by the Government Accounting Standards Board (GASB) Statement No. 34. Swimming Pool Fund A fund provided to account for revenues and expenditures for swimming pool programs and activities, excluding the cost of the swimming pool. Permissive Tax Fund A fund provided to account for permissive tax fees received in addition to the motor vehicle license tax. Expenditures are restricted by Section 4504, Ohio Revised Code, for construction or permanent improvements of the streets and state highways within the City. Hotel/Motel Tax Fund A fund provided to account for 75% of the tax imposed on establishments that provide sleeping accommodations for transient guests. Expenditures are restricted to the advancement of cultural development, beautification of public property, improvement of the historic district and any other project or expenditure which would enhance the City's appeal to visitors and tourists. Enforcement and Education Fund A fund provided to account for revenue received from penalties assessed in accordance with violations involving Section 4511.19, Ohio Revised Code. Expenditures are restricted to educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol and other information relating to the operation of a motor vehicle and the consumption of alcoholic beverages. Law Enforcement Trust Fund A fund provided to account for all cash or cash proceeds that are a result of contraband property seizures and forfeitures of property, in accordance with Section 2981.13, Ohio Revised Code. CITY OF DUBLIN | 2022 | OPERATING BUDGET Mandatory Drug Fine Fund A fund provided to account for revenue from mandatory fines imposed for drug offense convictions in accordance with Section 2925.03, Ohio Revised Code. Expenditures are restricted to law enforcement efforts pertaining to drug offenses. Mayor's Court Computer Fund A fund provided to account for an additional fee collected for computerization of the Mayor's Court in accordance with Section 1901.261, Ohio Revised Code. Accrued Leave Reserve Fund A reserve fund established for the purpose of accumulating resources for the payment of accumulated sick leave, vacation and compensatory time upon termination of employment or retirement as provided for by Section 5705.13(B), Ohio Revised Code. This fund is included with the General Fund for GAAP reporting as it does not have a restricted revenue source. Wireless 9-1-1 System Fund A fund to provide for user assessment fees collected on every wireless phone bill to reimburse local public safety answering points for costs associated with receiving 9-1-1 calls placed from wireless phones. Rings Unitrust Fund A fund provided to account for the donation of funds being made to the City as part of the real estate purchase agreement with the Robert W. Rings Charitable Remainder Unitrust. The funds are to be used for creating cultural educational opportunities within the City. A component of the cultural arts programming will offer free or reduced fee arts offerings to underprivileged and/or handicapped youth. COVID Relief Fund A fund established in September 2020 by Ordinance 25-20 authorizing the Coronavirus Relief Fund as required by Ohio General Assembly for distributing funds provided by the CARES Act in Amended House Bill 481 of the 133rd General Assembly (H.B. 481). Local Fiscal Recover Fund A fund established in August 2021 as authorized by Ordinance 33-21, and directed by Auditor of State Bulletin 2021-004 issued on April 7, 2021 indicating the funds received from the American Rescue Plan Act of 2021 (economic COVID-19 stimulus package) be place into a special revenue fund titled the Local Fiscal Recovery Fund. Debt Service Funds Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs. Included are funds for general obligation debt as well as funds generated by special assessments for debt issued to finance those specific projects. General Obligation Debt Service Fund A fund provided to account for the accumulation of resources and payment of general obligation bond principal and interest from governmental resources. This fund is characterized as a major fund as defined by the Government Accounting Standards Board (GASB) Statement No. 34. CITY OF DUBLIN | 2022 | OPERATING BUDGET Economic Development Bonds Debt Service Fund A fund provided to account for the accumulation of resources and payment of revenue bond principal and interest from service payments related to the Bridge Street Parking Garage Structure. Special Assessment Debt Service Fund A fund provided to account for the accumulation of resources and payment of special assessment bond principal and interest from special assessment levies with governmental commitment. Capital Projects Funds Capital projects funds are used to account for financial resources set aside for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). Capital Improvements Tax Fund A fund provided to account for 25% of the local income tax coll ected a portion of which will fund capital improvements and a portion utilized to fund long-term debt. This fund is characterized as a major fund as defined by the Government Accounting Standards Board (GASB) Statement No. 34. Parkland Acquisition Fund A fund provided to account for property taxes and development fees collected for the purpose of funding acquisition of recreational facility sites, open space, and/or parkland. Capital Construction Fund A fund provided to account for the 2012 bond issuance proceeds received, to be expended for related public infrastructure projects, primarily street lighting improvements. This fund is characterized as a major fund as defined by the Government Accounting Standards Board (GASB) Statement No. 34. Woerner-Temple TIF Fund A fund provided to account for the construction of the Woerner-Temple Road extension from Emerald Parkway to Avery Road, in accordance with a Tax Increment Financing Agreement entered into with Duke Realty Limited Partnership. Ruscilli TIF Fund A fund provided to account for the construction of Venture Drive in accordance with a tax increment financing agreement entered into with Ruscilli Construction Company, Inc. Profit Sharing Plan and Trust. The original legislation was amended to provide for improvements to Perimeter Drive from Emerald Parkway to Avery-Muirfield Drive, including the intersection at Avery-Muirfield Drive, and improvements to Avery-Muirfield Drive/Perimeter Loop and Avery-Muirfield Drive/Post Road intersections, and improvements at Perimeter Drive/Commerce Parkway. Pizzuti TIF Fund A fund provided to account for the Frantz Road and Metro Place South intersection improvements, a median cut at the intersection of the Millennium and Frantz Road, the acquisition of real estate interest in storm water improvements and features and related open space, and utility burial along Frantz Road in accordance with a tax increment financing agreement entered into with One Metro South Company. CITY OF DUBLIN | 2022 | OPERATING BUDGET Thomas/Kohler TIF Fund A fund provided to account for the construction of Phase III of the Emerald Parkway and in conjunction with an agreement between the City, Duke Realty Limited Partnership, F.A. Kohler Company, and RR Partners. McKitrick TIF Fund A fund provided to account for the construction of Emerald Parkway Phase I and Phase II as required by a Tax Increment Financing Agreement between the City, Cardinal Health, Inc. and Whitmire Distribution Corporation. Perimeter Center TIF Fund A fund provided to account for improving Perimeter Drive and Coffman Road as required by a Tax Increment Financing Agreement with Continental Real Estate Companies. The original legislation was amended to provide for improvements to Perimeter Drive from Emerald Parkway to Avery-Muirfield Drive, including the intersection at Avery-Muirfield Drive, and improvements to Avery-Muirfield Drive/Perimeter Loop and Avery-Muirfield Drive/Post Road intersections, and improvements at Perimeter Drive/Commerce Parkway. Rings Road TIF Fund A fund provided to account for the widening of Rings Road, intersection improvements at Rings Road and Blazer Parkway and Rings Road and Frantz Road in accordance with a tax increment financing agreement entered into with Duke Realty Limited Partnership. Perimeter West TIF Fund A fund provided to account for the westward extension of Perimeter Drive to the U.S. Route 33/State Route 161/Post Road interchange in accordance with tax increment financing agreements entered into with Ruscilli Development Company, Ltd., BJL Limited Partnership, and Mt. Carmel Health System. Upper Metro Place TIF Fund A fund provided to account for the construction of Upper Metro Place and the landscaping improvements along SR161, as required by a tax increment financing agreement entered into with Capital Square, Ltd. Rings/Frantz TIF Fund A fund provided to account for the Rings Road bridge widening and the future westward extension of Tuttle Crossing as required by a tax increment financing agreement entered into with Duke-Weeks Realty Corporation. Historic Dublin Parking TIF Fund A fund provided to account for improving public parking facilities in Historic Dublin, in partnership with the Dublin City School District. Emerald Parkway Phase 5 TIF Fund A fund provided to account for the design and construction of Emerald Parkway from Sawmill Road to Bright Road. (No budgetary schedule is presented for this fund due to no activity.) CITY OF DUBLIN | 2022 | OPERATING BUDGET Emerald Parkway Phase 8 TIF Fund A fund provided to account for the design and construction of Emerald Parkway from Riverside Drive to Bright Road. Perimeter Loop TIF Fund A fund provided to account for the extension of Hospital Drive (formerly known as Perimeter Loop), and the improvements to intersections at Avery-Muirfield Drive and Perimeter Drive and Avery-Muirfield and Perime Tartan West TIF Fund A fund provided to account for intersection improvements as identified in the traffic impact study completed pursuant to the Tartan West development plan, as well as to account for additional related public infrastructure improvements, including a water storage tank and booster station. Shamrock Boulevard TIF Fund A fund provided to account for the extension of Shamrock Boulevard from its present northern terminus to Village Parkway, as a result of the expansion and upgrade to Wendy’s International, Inc.’s existing facility. Also included are various other transportation and utility improvements in the area as outlined in the legislation establishing the TIF district. River Ridge TIF Fund A fund provided to account for intersection improvements including additional turn lanes and an upgrade to the existing traffic signal and streetscape improvements at Riverside Drive and State Route 161. Lifetime Fitness TIF Fund A fund provided to account for various public infrastructure improvements, including intersection improvements at Sawmill road and Hard Road. COIC Improvement Fund A fund provided to account for various public infrastructure improvements including the improvements at the U.S. Route 33/State Route 161/Post Road interchange to accommodate future economic development in the West Innovation District (formerly known as the Economic Advancement Zone, Central Ohio Innovation Center, or COIC). Irelan Place TIF Fund A fund provided to account for the construction of a water line along Irelan Place. Shier-Rings Road TIF Fund A fund provided to account for the widening of Shier-Rings Road from Avery Road to Emerald Parkway, including construction of a bikepath. Shamrock Crossing TIF Fund A fund provided to account for the extension of Banker Drive and Stoneridge Lane to Shamrock Boulevard, and the extension of Shamrock Boulevard to Village Parkway. Also included are intersection improvements at State Route 161 and Riverside Drive, and various other infrastructure improvements including utility burial. CITY OF DUBLIN | 2022 | OPERATING BUDGET Bridge and High Street TIF Fund A fund provided to account for the public improvements related to the development at the Northwest corner of Bridge Street and High Street. These improvements include a public plaza and streetscape improvements, as well as construction of a public parking lot at 35 and 37 Darby Street. Dublin Methodist Hospital TIF Fund A fund provided to account for the extension of the west-bound exit lane from US 33 to the Hospital site. Also included are other infrastructure improvements including extending Hospital Drive, improving the Avery Road/Shier-Rings Road intersection, and other related infrastructure in improvements. Kroger Centre TIF Fund A fund provided to account for the construction of Emerald Parkway from Riverside Drive to Sawmill Road including improvements to Bright Road, Summit View Road, Riverside Drive, and intersection improvements at Sawmill Road and Hard Road. Also included are a rea stormwater improvements, water and sewer improvements and related appurtenances. Frantz/Dublin Road TIF Fund A fund provided to account for the construction of an east-west connector road extending from Frantz Road to Dublin Road (State Route 745), including necessary infrastructure improvements. Delta Energy TIF Fund A fund provided to account for the construction of roadway improvements and related appurtenances on Perimeter Drive from Emerald Parkway to Avery-Muirfield Drive, including a roundabout at the intersection of Commerce Parkway and Perimeter Drive. This Fund was established in accordance with the tax increment financing agreement entered into with Delta Energy Holdings, LLC. Bridge Street Fund A fund provided to account for the construction of public infrastructure improvements, to be made in accordance with the Bridge Street Corridor Vision Plan adopted by City Council. This fund is characterized as a major fund as defined by the Government Accounting Standards Board (GASB) Statement No. 34. Vrable TIF Fund A fund provided to account for the construction of public infrastructure improvements, to be made in accordance with the Bridge Street Corridor Vision Plan adopted by City Council. Projects within this plan are the John Shields Parkway, construction of a roadway between Dale Drive and Tuller Ridge Drive, construction of a roundabout at the intersection of US33/SR161/Riverside Drive and other infrastructure improvements. Ohio University TIF Fund A fund provided to account for the relocation of Eiterman Road, the addition of lanes along US33 and SR161 between I270 and the Avery-Muirfield Drive interchange and reconstruction of the I270/US33 interchange. West Innovation TIF Fund CITY OF DUBLIN | 2022 | OPERATING BUDGET A fund provided to account for the construction of public infrastructure improvements related to the West Innovation Job Ready Site including improvements to State Route 161 from the corporate limits to the west to the US 33/Post Road Interchange, construction of roundabouts or other roadway improvements at State Route 161 and Houchard Road, State Route 161 and Cosgray and the internal roadway system serving the businesses within the West Innovation Site. Tuller TIF Fund A fund provided to account for the construction of public infrastructure improvements related to the Tuller Flats Project including the construction of John Shields Parkway from Tuller Ridge Drive to Village Parkway as well as Graham Street. Additionally, the City will contribute to the construction of McCune Avenue, Watson Street, and Deardorf Street as part of this project. Nestle TIF Fund A fund provided to account for the construction of public infrastructure improvements related to the Nestle USA Project. Bridge Park TIF Fund A fund provided to account for the construction of public infrastructure improvements and service payments received within the Bridge Park Development. Innovation TIF Fund A fund provided to account for intersection improvements at Emerald Parkway and Shier Rings Road; Shier Rings Road and Wilcox Road; Shier Rings Road and Avery Road; Emerald Parkway and Innovation Drive; and Emerald Parkway and Woerner-Temple Road, as well as the widening of Shier Rings Road from Avery Road to Emerald Parkway and the burial of overhead utility lines. Riviera TIF Fund A fund provided to account for the construction of public infrastructure improvements related to the Riviera Development Project in accordance with the Thoroughfare Plan. Penzone TIF Fund A fund provided to account for the construction of public infrastructure improvements within the Bridge Park District. (No budgetary schedule is presented for this fund due there being no revenue or expenditure activity.) Bridge Park Block Z TIF Fund A fund provided to account for the construction of public infrastructure improvements and service payments received within Block Z of the Bridge Park Development . (No budgetary schedule is presented for this fund due there being no revenue or expenditure activity.) H2 Hotel TIF Fund A fund provided to account for the construction of various public infrastructure improvements within the Bridge Street District, and service payments received within the Home2 (H2 Hotel) TIF area (which repealed the existing Cooker TIF in that area). Bridge Park Block A TIF Fund CITY OF DUBLIN | 2022 | OPERATING BUDGET A fund provided to account for the construction of public infra structure such as public roadways, parking garages, and a conference/events center within the Bridge Street District, and service payments received within the Bridge Park Block A area. Bridge Park Incentive District TIF Fund A fund provided to account for the construction of public infrastructure improvements and service payments received within the Incentive District established within the Bridge Park Development. (No budgetary schedule is presented for this fund due there being no revenue or expenditure activity.) The Corners TIF A fund provided to account for the construction of public infrastructure improvements and service payments received for the project located at the intersections of Blazar Parkway, Frantz Road and Rings Road. Permanent Funds Permanent funds are used to account for and report resources that are restricted to the extent that only earnings, and not principal, may be used for purposes that support the reporting government’s programs. The Cemetery Perpetual Care Fund is considered a permanent fund. Cemetery Perpetual Care Fund A fund established in order to set aside funds so that when all the City’s cemetery burial lots are sold, there are funds remaining to properly maintain all cemetery lots in perpetuity. Expenditures are restricted by Sections 759.12 and 759.15, Ohio Revised Code, to interest earnings in the fund only. Enterprise Funds Enterprise funds are used to account for operations that are financed and operated in a manner similar to private businesses, where the costs of providing goods or services to the general public on a continuing basis are financed or recovered primarily through user charges. The City operates the following enterprise funds: Water Fund A fund provided to account for the collection of a user surcharge, permit fees and the costs associated with the maintenance and repair of the City's water lines. Water Construction Fund In 2022, the City plans to issue debt for Water construction projects. This fund accounts for the funding of construction projects with the objective of ensuring that only appropriated funds pertaining to each project are utilized. This fund will be closed out when the projects are completed. Sewer Fund A fund provided to account for capacity charges for connecting into the sewer system and the costs associated with the maintenance and repair of the City's sewer lines. Sewer Construction Fund CITY OF DUBLIN | 2022 | OPERATING BUDGET In recent years, the City issued debt to fund sewer lining and repair. This fund accounts for the funding of construction projects with the objective of ensuring that only appropriated funds pertaining to each project are utilized. This fund will be closed out when the projects are completed. Internal Service Funds Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost-reimbursement basis. The City maintains two internal service funds to account for the City’s employee benefits self-insurance plan and workers’ compensation self-insurance plan activities. Citywide program expenditures are incurred in the funds and the City’s various departments reimburse the internal service funds for those costs. Employee Benefits Self-Insurance Fund A fund provided to account for monies received from other funds as payment for providing medical, dental and vision benefits. The Employee Benefits Self-Insuran ce Fund may make payments for service provided to employees, for reimbursements to employees who have paid providers, to third party administrators for claim payment or administration, for stop-loss coverage, or any other similar purposes. Workers’ Compensation Self-Insurance Fund The Worker’s Compensation Fund has been established to cover the costs associated with the City’s Worker’s Compensation coverage under a self-insurance plan. Fiduciary Funds These funds are used for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and/or other funds. These funds are not required to be budgeted. Agency funds include deposits and unclaimed monies held for individuals and private organizations, hotel/motel taxes collected on behalf of the Dublin Convention and Visitors Bureau, building surcharges, sewer capacity charges, the Central Ohio Interoperable Radio System (COIRS), and the Property Assessed Clean Energy (PACE). Dublin Community Recreation Center, 5600 Post Road BUDGET PROCEDURES CITY OF DUBLIN | 2022 | OPERATING BUDGET Budgetary Control System In addition to internal accounting controls, the City maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions outlined in the annual appropriation ordinance approved by City Council. Activities of all funds, including transfers and advances, are included in the annual appropriation ordinance. All funds except Agency Funds are legally required to be budgeted. Upon adoption of the annual appropriation ordinance by City Council, it becomes the formal budget for City operations. The appropriation ordinance controls expenditures at the object level and may be amended or supplemented by City Council during the year as required. Appropriations within a functional unit may be transferred within the same unit with approval of the City Manager. Financial reports, which compare actual performance with the budget, are available internally to directors to review the financial status and measure the effectiveness of the budgetary controls. City Council receives copies of the City’s Year-To-Date Budget Report on a monthly basis, and also receives a quarterly financial report and update from the City’s Director of Finance. The City maintains an encumbrance accounting system as a technique for accomplishing budgetary control. At the end of the year, outstanding encumbrances are carried forward to the follo wing year and unencumbered amounts lapse. Department/Division budgets are monitored on a daily basis to ensure that appropriations of fund balances will not be overdrawn. The City contracts for an annual external audit with either the Auditor of State’s office or an independent public accounting firm. This audit is conducted according to standards established by the Auditor of State and includes a budgetary audit for compliance with requirements of the Ohio Revised Code, as well a review of the City’s internal accounting controls and policies. Basis of Budgeting versus Basis of Accounting Basis of budgeting refers to when revenues and expenditures or expenses are recognized in the accounts. Budgets for all City’s fund types are prepared on a cash basis wherein transactions are recorded when cash is received or disbursed, or when a commitment has been recorded as an encumbrance against an applicable appropriation. The fund balances shown are unencumbered cash balances. The basis of budgeting used for each fund in the operating budget is not the same as the basis of accounting used in the financial statements prepared at year-end for external reporting purposes. The basis of budgeting differs from the generally accepted accounting principles (GAAP) used for the City’s year-end financial statements contained in the Comprehensive Annual Financial Report (CAFR). The General Fund, all special revenue funds, and all capital projects funds, all known as governmental funds, are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both measurable and available. The availability period for the City is defined as 60 days after year-end. Expenditures are recorded generally when the related fund liabi lity is incurred. Proprietary funds, which include enterprise; internal service and agency funds along with agency funds, are accounted for in the CAFR using the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. CITY OF DUBLIN | 2022 | OPERATING BUDGET Differences in treatment exist between the cash-encumbrance basis of budgeting and the GAAP method of accounting for principals and interest, capital outlays, and depreciation. Notable is the difference for encumbrances; they are recorded as a reserve of fund balance on the modified accrual basis, but recorded as an expenditure on the cash basis. Appropriations Activities of all funds, including transfers and advances, are included in the annual appropriation ordinance. All funds except agency funds are legally required to be appropriated. City Council is required by Charter to adopt an appropriation ordinance prior to the beginning of the ensuing fiscal year. The appropriation ordinance controls expenditures at the fund and function or major organizational unit level (the legal level of control) and may be amended or supplemented by City Council during the year as required. Appropriations within an organizational unit may be transferred within the same organizational unit with the approval of the City Manager. Unencumbered appropriations lapse at year-end and may be re-appropriated in the following year's budget. Encumbrances outstanding at year-end are carried forward in the following year. The prior year appropriations corresponding to these encumbrances are also carried forward as part of the budgetary authority for the next year and are included in the revised budget amounts shown in the budget to actual comparisons. Modification to the Budget – Supplemental Appropriations Amendments to authorized appropriations may be made from time to time as changing circumstances dictate. These are recommended to City Council by the City Manager, usually on a quarterly basis, along with the rationale supporting the request(s). Such budget amendments must be approved by ordinance of City Council. Encumbrances The City establishes encumbrances by which purchase orders, contracts and other commitments are recorded to set aside a portion of the applicable appropriation. An encumbrance reserves the available spending authority as a commitment for a future expenditure. The Annual Budget Process The City recognizes the importance of long-term strategic planning as evidenced by its comprehensive annual planning. Similarly, it recognizes that prudent financial planning considers the multi-year implications of financial decisions. The City takes a conservative approach to budgeting both revenues and expenditures based on past experience, the volatility of the revenue source, inflation and other economic conditions, and the cost of providing services. Public Input – The Tax Budget, Five-Year Capital Improvements Program, and Annual Operating Budget are approved through City Ordinances which receive an initial reading, and a second reading and public hearing prior to being approved by City Council. City Council also conducts multiple public work sessions prior to the approval of the Capital Improvements Program and the Annual Operating Budget, allowing many opportunities for staff and resident input. Balanced Budget - The Annual Operating Budget reflects the City’s practice of conservatively estimating revenue while budgeting realistic expenditures. Consequently, operating revenues in a given year may exceed expenditures. However, each fund in which the expenditures are anticipated to exceed CITY OF DUBLIN | 2022 | OPERATING BUDGET revenues must have sufficient fund balances to offset the differences. For this reason, the City’s administration maintains a “balanced budget.” Annual Budget Calendar - City Council has adopted an annual budget calendar. The calendar has established timeframes for preparing, reviewing, and adopting the City's Tax Budget, Five-Year Capital Improvements Program (CIP) and the Annual Operating Budget. The calendar is a planning tool that provides consistency from year-to-year and ensures the budget documents are adopted in a timely manner. Tax Budget - The City is required by state statute to adopt an annual appropriation cash basis Tax Budget. All funds except agency funds are legally required to be budgeted utilizing encumbrance accounting. The Tax Budget is the first legally required step in the annual budget process and represents the City’s first estimate of its anticipated financial condition, resources, and expenditure needs for the next fiscal year. The primary purpose of the Tax Budget is to set property tax rates and allocate local government fund dollars. The Tax Budget is adopted by City Council, after a public hearing is held, by July 15 of each year. The Tax Budget is submitted to the Franklin and Delaware County Auditors, as Secretaries to the County Budget Commissions, by July 20 of each year, for the period January 1 to December 31 of the following year. Union County no longer requires submission of a Tax Budget. The Franklin County Commission (the Commission) determines if the budget substantiates a need to levy the full amount of authorized property tax rates and reviews revenue estimates. The Commission certifies its actions to the City on or around September 1. As part of this certification, the City receives the official Certificate of Estimated Resources, which states the projected revenue of each fund. On or about January 1, the Certificate of Estimated Resources is amended to include unencumbered fund cash balances at December 31. Prior to December 31, the City must revise its budget so that total contemplated expenditures from any fund during the ensuing total fiscal year will not exceed the amount stated in the Certificate of Estimated Resources. Five-Year Capital Improvements Program (CIP) – The City prepares a five-year capital plan that is updated annually. The plan prioritizes all anticipated capital projects and determines the availability of funding. The operational costs associated with the maintenance and operations of a proposed capital item are estimated and included in the Annual Operating Budget. Annual Operating Budget – The City prepares an Annual Operating Budget. This document serves as the financial operating guide for the City and includes the funding for the capital budget. The Annual Operating Budget is prepared on a cash basis. City Hall Council Chambers, dedicated July 26, 2021 3 | General Fund Staples® ST 1674596-1674598 1234 CYANMAGENTAYELLOWBLACK 07/10/2019 General Fund3 CITY OF DUBLIN | 2022 | OPERATING BUDGET City Council/Boards and Commissions 10/25/21 City Council STATEMENT OF FUNCTIONS All powers of the City permitted by the Revised Charter, the Constitution and the laws of the State of Ohio are vested in Council. Council provides for the exercise of all City powers and for the performance of all duties and obligations imposed on the City by law, through the adoption of legislation. City Council's responsibilities include reviewing, deliberating and approving legislation as prescribed by the Revised Charter and the laws of the State of Ohio applicable to municipalities. City Council establishes goals and long-range policies for the City. Council is composed of seven members who serve four-year terms. Three are nominated and elected by the electors of the City at large and four are nominated and elected by the electors of each of the four Council wards. All candidates for City Council must be residents of Dublin for one year prior to filing a petition of candidacy. Council members must be residents of the City of Dublin throughout their term of office. Ward Council members must be residents of the ward which they represent at the time they file for office and during their entire term of office. City Council elects a Mayor and Vice Mayor to serve two-year terms. The Mayor presides over all City Council meetings. The Vice Mayor performs these duties in the absence of the Mayor. The Clerk of Council is appointed by the City Council and serves at its pleasure. The Clerk of Council is an officer of the City and provides notice of Council meetings to its members and the public, keeps the minutes of Council’s proceedings and performs other duties as provided by the Revised Charter or by Council. OBJECTIVES AND ACTIVITIES  To establish goals for the community to be implemented by staff and/or City Council.  To set policy in a clear and consistent manner in order to provide a framework for administrative implementation.  To continue to be responsive to the needs and expectations of the citizens of Dublin. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Mayor 1 1 Vice Mayor 1 1 Council Member 5 5 Clerk of Council 1 1 Deputy Clerk of Council 1 1 Assistant Clerk of Council (1) 1 1 TOTAL 10 10 PART-TIME/SEASONAL STAFF Theater Technicians (2) 0 0 0 0 NOTES & ADJUSTMENTS: (1) Job descriptions were adjusted to reflect one Deputy Clerk of Council and one Assistant Clerk of Council effective January 1, 2021 (Ordinance No. 30-20). (2) Three Theater Technicians have been trained to assist with meetings in the City Hall Council Chamber, and their wages are partially split in this budget. However, staffing numbers are reflected in the Recreation Fund (DCRC). 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 50 City Council Personal Services 701101 Full Time Salaries/Wages 346,419 346,875 346,875 345,975 701103 Overtime Wages 26,239 25,000 25,000 25,000 701104 Other Wages 0 0 0 17,500 701201 Employee Benefits 291,933 316,700 316,700 301,270 702000 Training/Travel 2,461 24,500 11,800 24,500 703100 Meeting Expenses 1,702 7,500 11,200 7,500 703101 Ceremonial Functions Expense 1,810 24,000 24,000 24,000 703201 Long Term Strategic Plan 5,199 15,000 12,000 15,000 Personal Services Total:675,763 759,575 747,575 760,745 Contractual Services 713004 Other Professional Services 5,770 74,800 83,800 74,800 715002 Advertising 654 4,000 4,000 4,000 716000 Memberships/Subscriptions 2,581 2,500 2,500 2,500 Contractual Services Total:9,005 81,300 90,300 81,300 Supplies 721001 Office Supplies 4,914 8,000 11,000 8,000 Supplies Total:4,914 8,000 11,000 8,000 City Council Total:689,682 848,875 848,875 850,045 General Fund Total:689,682 848,875 848,875 850,045 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 50 City Council Personal Services 701101 Full Time Salaries/Wages 10,700 8,400 8,400 10,635 701201 Employee Benefits 1,859 1,500 1,500 1,650 702000 Training/Travel 0 30,000 30,000 30,000 703100 Meeting Expenses 0 1,000 810 1,000 Personal Services Total:12,559 40,900 40,710 43,285 Contractual Services 716000 Memberships/Subscriptions 0 750 940 750 Contractual Services Total:0 750 940 750 City Council Total:12,559 41,650 41,650 44,035 General Fund Total:12,559 41,650 41,650 44,035 2022 Operating Budget - City of Dublin, Ohio Boards and Commissions CITY OF DUBLIN | 2022 | OPERATING BUDGET City Council/Boards and Commissions 10/25/21 City Council / Boards and Commissions BUDGET SUMMARY 10110510 (City Council) Account 701101 provides funding for the salaries/wages of City Council Members and staff reflected under Personnel Data. Account 701103 provides overtime for eligible staff working night meetings. Account 701104 provides for part-time, seasonal wages for Theater Technicians who will be helping with the Council Meetings. Account 701201 includes funding for benefits, including health insurance contributions for City Council Members, the Clerk of Council and Legislative Services Staff. Account 702000 includes funding for travel and training for Council Members and certification- related training for the Clerk of Council and Legislative Services Staff. Account 703101 includes funding for citywide ceremonial functions, which are reviewed and approved by the Mayor and the City Manager. These include events hosted by City Council; flowers, memorial donations and special occasion recognition. Account 703201 provides funding for long-term strategic planning workshops, and Council retreat(s). Account 713004 provides funding for codification services, Council communications consulting and proposed security services (for 2022). Account 715002 provides funding for advertising expenses related to publication in local newspapers of the annual meeting schedule and various required legal notices. 10110520 (Boards & Commissions) Account 701101 provides funding for salaries/wages of seven Planning and Zoning Commission Members. Account 702000 provides funding, as authorized by City Council, of travel and training for Planning and Zoning Commission members and funding for orientation and training for all City board and commission members. Funding is provided for Architectural Review Board members to attend the Annual National Forum through the National Alliance for Preservation Commissions (NAPC). Account 703100 provides funding for expenses related to meetings sponsored by various City advisory boards, commissions, committees and task forces. Account 716000 provides funding for American Planning Association (APA) memberships. CITY OF DUBLIN | 2022 | OPERATING BUDGET Office of the City Manager 10/25/21 Office of the City Manager STATEMENT OF FUNCTIONS The City Manager is the Chief Administrative and Law Enforcement Officer of the City and is charged with the responsibility for the administration of all municipal affairs as empowered by the Revised Charter of the City of Dublin, City Ordinances or Resolutions and State laws. Some of the City Manager’s primary responsibilities include: directing and supervising the administration of all departments and functions of the City; attending all Council meetings; ensuring that all laws, Revised Charter provisions, ordinances and resolutions of Council are faithfully executed; preparing the annual budget and capital improvements program; publishing an annual report of the financial and administrative activities of the City; and executing, on behalf of the City, all contracts and agreements. OBJECTIVES AND ACTIVITIES  To ensure alignment with City Council Goals.  Assist and advise City Council on strategic efforts.  To lead City Staff in the City Manager’s Strategic Focus Areas; Fiscal Health, Economic Vitality, Smart Customer-Focused Government, Community Engagement, and Safe and Resilient Community of Choice.  To ensure success and sound decision making by establishing, tracking and responding to Key Data Driven Metrics in support of the Strategic Focus Areas.  To drive continuous process improvement throughout the organization via development and education of teams regarding the analysis of policies, practices and procedures.  To facilitate citizen involvement.  To provide best in class municipal services and be responsive to the needs of the community. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED City Manager 1 1 Assistant City Manager/Chief Strategy & Innovation Officer 1 1 Deputy City Manager/Chief Finance & Development Officer (1) 1 0 Chief Information/Technology Officer (2) 1 1 Management Analyst 2 1 Executive Assistant to the City Manager 1 1 Administrative Support 3 1 1 Administrative Support 1 1 1 TOTAL 9 7 PART-TIME/SEASONAL STAFF Intern (ICF) 1 1 Intern 1 1 TOTAL 2 2 NOTES AND ADJUSTMENTS: (1) The Deputy City Manager/Chief Finance and Development Officer (DCM-CFDO) position is reallocated to a separate office/budget/statement of function in 2022. (2) The Chief Information/Technology Officer (CIO) position will remain unfunded for 2022, and will be covered through contracted service. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 10 City Manager Personal Services 701101 Full Time Salaries/Wages 646,051 833,840 833,840 611,465 701103 Overtime Wages 6,467 11,000 11,000 15,000 701104 Other Wages 15,767 32,125 32,125 32,125 701201 Employee Benefits 183,287 329,115 329,115 252,090 702000 Training/Travel 2,630 13,125 13,125 13,250 703100 Meeting Expenses 3,487 6,500 6,500 6,500 703202 Staff Goal Setting 5,311 12,000 12,000 12,000 Personal Services Total:862,999 1,237,705 1,237,705 942,430 Contractual Services 713004 Other Professional Services 96,931 436,570 499,934 477,500 716000 Memberships/Subscriptions 5,006 8,980 8,980 6,330 Contractual Services Total:101,937 445,550 508,914 483,830 Supplies 721001 Office Supplies 3,442 4,000 5,411 4,000 Supplies Total:3,442 4,000 5,411 4,000 Other Charges and Ex 751003 Special Projects/Programs 10,574 95,000 95,000 220,000 Other Charges and Ex Total:10,574 95,000 95,000 220,000 City Manager Total:978,952 1,782,255 1,847,030 1,650,260 General Fund Total:978,952 1,782,255 1,847,030 1,650,260 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Office of the City Manager 10/25/21 Office of the City Manager BUDGET SUMMARY: 10110110  Account 701101 provides funding for the full-time staffing reflected under Personnel Data.  Account 701104 provides funding for part-time (Intern) staff.  Account 702000 provides funding for training and travel for the OCM Office.  Account 703100 provides funding for external and internal meetings sponsored by the City. This may include food, beverages and any necessary supplies for meetings with staff retreats, forums, etc.  Account 703202 provides funding for leadership team retreats and goal setting.  Account 713004 provides funding for other professional services and consultants. For 2022, this includes funding for the Chief Information Officer (CIO) projects, and consultants for special projects, including broadband legal services.  Account 716000 provides funding for staff’s membership to organizations such as International City/County Management Association (ICMA) and Ohio City/County Management Association (OCMA).  Account 721001 provides office supplies, printing, and courier services.  Account 751003 provides funding for projects such as the ICF Institute, ASN Support and Friendship Association – Cultural and Diversity Engagement, broadband research and licensing. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Miscellaneous Accounts / Contingencies 11/08/21 Office of the City Manager / Miscellaneous Accounts / Contingencies STATEMENT OF FUNCTIONS: These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific function. The functional "supervision" of these accounts is provided by the Office of the City Manager. Funds are appropriated to the contingency account to be held for any unforeseen expenses during the current fiscal year. The expenditures are required to be approved by the City Manager. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 10 City Manager Contractual Services 713004 Other Professional Services 84,000 88,800 98,600 188,800 714006 Workers' Compensation 200,000 100,000 200,000 200,000 716000 Memberships/Subscriptions 58,331 76,865 76,865 106,495 719001 County Wide Disaster Serv 65,611 65,555 65,555 67,525 Contractual Services Total:407,942 331,220 441,020 562,820 Other Charges and Ex 751015 Leadership Dublin 10,000 10,000 10,000 0 753003 Settlement Claims 85,000 0 0 0 754002 Grants/Community Org 372,541 379,750 408,136 379,750 756002 Contingencies 30,253 150,000 155,000 150,000 Other Charges and Ex Total:497,793 539,750 573,136 529,750 City Manager Total:905,735 870,970 1,014,156 1,092,570 General Fund Total:905,735 870,970 1,014,156 1,092,570 2022 Operating Budget - City of Dublin, Ohio Miscellaneous CITY OF DUBLIN | 2022 | OPERATING BUDGET Miscellaneous Accounts / Contingencies 10/08/21 Office of the City Manager / Miscellaneous Accounts / Contingencies BUDGET SUMMARY: 10110190 Account 713004 provides funding for federal and state lobbying efforts. Increased budget is due to broadband project efforts. Account 714006 provides funding for the City’s self-insured workers’ compensation program. This amount reflects the City’s program costs including claims, third party administration and excess loss coverage. Increase is due to higher claims, and a need to bolster the fund balance in the Worker’s Compensation Fund. Account 716000 includes funds for memberships/subscriptions to the Ohio Municipal League, the National League of Cities, dues to the Mid-Ohio Regional Planning Commission, and any other citywide memberships/subscriptions. New for 2022 is funding for MORPC studies. Account 719001 provides funding to the Franklin County Emergency Management Agency (FEMA) for the countywide disaster services program. Account 751015 provided for Leadership Dublin. That budget has been moved to the Office of the DCM-CFDO. Account 754002 provides funding for the Dublin Counseling Center (Syntero), Aging-in-Place (AIP) (Syntero), the Beautify Your Neighborhood Grant Program. Account 756002 provides funding for unanticipated expenditures that may occur throughout the year. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK Deputy City Manager/Chief Operating Officer 11/08/21 Office of the Deputy City Manager/Chief Operating Officer STATEMENT OF FUNCTIONS The Deputy City Manager/Chief Operating Officer (DCM-COO) provides direction and oversight for: The Department of Parks and Recreation consisting of the Recreation Services, Community Events, Outreach and Engagement, Park Development, and Public Art. The Divisions of Public Service, Asset Management & Support Services, Engineering, Facilities, and Fleet Management. OBJECTIVES AND ACTIVITIES To provide leadership and direction to the staff within the Divisions of Public Service, Engineering, Facilities & Fleet Management, Recreation Services, Community Events, Outreach & Engagement and Asset Management & Support Services, setting departmental goals, clear customer service standards and accountability for achieving these goals and standards. To develop and manage the City-wide infrastructure assets, inspection, assessment and maintenance of those assets and manage the day-to-day service delivery. To manage all departmental functions and to develop and recommend policies, procedures and program improvements. To ensure the City’s goals and strategic objectives are reached in each of the functional areas in an efficient, effective, and responsive manner. To provide appropriate learning and development opportunities to employees and employee teams. To provide City-wide special project support as needed. To provide quality service to Dublin residents through the use and development of GoDublin and the dedicated GoDublin Maintenance Team, specifically focused on resident and Council requests so that other teams can focus on planned work. To provide asset performance management to improve the reliability and availability of physical assets while minimizing risk and operating costs; including condition monitoring, predictive maintenance, asset integrity management, utilizing technologies such as asset health data collection, visualization, and analytics. To provide front desk service at the Service Center, focused on direct and friendly customer interaction with Dublin residents and visitors. To provide contract, prevailing wage, bid document, and procurement coordination with all assigned departments and divisions. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Deputy City Manager/Chief Operating Officer 1 1 Management Analyst 1 1 Administrative Support 1 1 1 Director, Parks and Recreation 1 1 Administrative Support 3 1 1 Landscape Architect Manager 1 1 Landscape Architect .5 .5 TOTAL 6.5 6.5 PART-TIME/SEASONAL STAFF Part-time (1) 0 1 TOTAL 0 1 NOTES AND ADJUSTMENTS: (1) Reallocated the Administrative Support 2 position from the Fleet work unit, to a part-time (non- permanent) position in this budget to support the Fleet Center front desk and other tasks as needed. CITY OF DUBLIN | 2022 | OPERATING BUDGET 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 10 City Manager Personal Services 701101 Full Time Salaries/Wages 0 0 0 592,710 701103 Overtime Wages 0 0 0 4,750 701104 Other Wages 0 0 0 27,500 701201 Employee Benefits 0 0 0 268,550 701204 Uniforms and Clothing 0 0 0 200 702000 Training/Travel 0 0 0 15,510 703100 Meeting Expenses 0 0 0 4,600 Personal Services Total:0 0 0 913,820 Contractual Services 713004 Other Professional Services 0 0 0 2,500 713005 Misc. Contract. Serv.0 0 0 285,000 715001 Communications 0 0 0 100 716000 Memberships/Subscriptions 0 0 0 10,055 Contractual Services Total:0 0 0 297,655 Supplies 721001 Office Supplies 0 0 0 2,000 721002 Operating Supplies 0 0 0 250 Supplies Total:0 0 0 2,250 Capital Outlay 731000 Furniture/Equipment 0 0 0 1,000 Capital Outlay Total:0 0 0 1,000 Other Charges and Ex 751003 Special Projects/Programs 0 0 0 12,000 Other Charges and Ex Total:0 0 0 12,000 City Manager Total:0 0 0 1,226,725 General Fund Total:0 0 0 1,226,725 2022 Operating Budget - City of Dublin, Ohio Deputy City Manager - Chief Operating Officer 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 30 Public Works Personal Services 701101 Full Time Salaries/Wages 456,046 1,186,820 1,186,820 0 701103 Overtime Wages 291 9,500 9,500 0 701104 Other Wages 0 24,000 24,000 0 701201 Employee Benefits 123,962 472,100 472,100 0 701204 Uniforms and Clothing 160 450 790 0 702000 Training/Travel 3,786 13,005 10,405 0 703100 Meeting Expenses 1,655 4,600 4,560 0 Personal Services Total:585,900 1,710,475 1,708,175 0 Contractual Services 713004 Other Professional Services 6,251 2,500 5,678 0 713005 Misc. Contract. Serv.46,711 185,000 193,619 0 715001 Communications 45 300 300 0 716000 Memberships/Subscriptions 2,390 7,915 7,915 0 Contractual Services Total:55,397 195,715 207,512 0 Supplies 721001 Office Supplies 1,833 3,500 2,622 0 721002 Operating Supplies 290 1,500 1,500 0 Supplies Total:2,123 5,000 4,122 0 Capital Outlay 731000 Furniture/Equipment 0 1,000 1,000 0 Capital Outlay Total:0 1,000 1,000 0 Other Charges and Ex 751003 Special Projects/Programs 0 20,000 20,000 0 Other Charges and Ex Total:0 20,000 20,000 0 Public Works Total:643,421 1,932,190 1,940,809 0 General Fund Total:643,421 1,932,190 1,940,809 0 2022 Operating Budget - City of Dublin, Ohio Deputy City Manager - Chief Operating Officer CITY OF DUBLIN | 2022 | OPERATING BUDGET Deputy City Manager/Chief Operating Officer 11/08/21 Office of the Deputy City Manager/Chief Operating Officer BUDGET SUMMARY: 10110111 Account 701101 provides funding for staffing reflected in the Personnel Data. Account 701103 provides for overtime funding of Administrative Support staff for meetings, special events and other unexpected circumstances. Account 701104 provides funding for seasonal/part-time wages. Account 701204 supports minimal funding for Landscape Architect, Landscape architect and PPE Replacements and supplies. Account 702000 provides funding for travel, training, and certification courses for staff, as well as recertification credits for professional certifications, and staff training and development. Account 703100 provides funding in meeting expenses for events such as Staff Retreats, Public Works Week and SnowGo Day. Account 713004 provides funding for other professional services. Account 713005 provides funding for right of way landscape enhancements/renovations. Includes new funding for the update of Parks & Recreation Master Plan requested by CSAC and desired by City Council. Account 715001 provides funding for express mail and courier services. Account 716000 provides funding for professional memberships, and funding for such memberships and renewals such as AWPA, ICMA, NRPA, and OPRA corporate and individual memberships, Landscape Architect Manager License, Master Specs license renewal and other staff membership and recertification. Account 721001 provides funding for general office supplies. Account 721002 provides funding for operating supplies. Account 751003 includes new funding for park dedications and Parks & Recreation events. This account was reduced due to the removal of Parks & Recreation re-accreditation, which was completed in 2021. Also, bike path map funding was moved to account 715003. 10180111 Account 731000 provides funding for office furniture, tool kits for inspectors and message board firmware/software upgrade. CITY OF DUBLIN | 2022 | OPERATING BUDGET Chief Finance & Development Officer 11/08/21 Office of the Deputy City Manager/Chief Finance & Development Officer STATEMENT OF FUNCTION The Deputy City Manager/Chief Finance and Development Officer is responsible for providing direction and oversight for the Building Standards, Economic Development, Finance (Taxation and Fiscal Administration), Planning, and Transportation and Mobility teams. Some of the Deputy City Manager/Chief Finance and Development Officer’s primary responsibilities include: assisting the City Manager in the preparation and administration of the operating budget, the capital improvements program, and the various economic development and tax increment financing agreements; developing strategies to ensure the City’s corporate office space remains competitive, identifying and implementing strategies for revenue generation; developing partnerships with academic and industry partners to expand and deploy technological advances throughout the City for the betterment of the community, in partnership with the CIO; collaboration with regional and state agencies in national and international efforts to recruit new and emerging businesses and industries to ensure future economic vibrancy for the City; career and leadership development for staff; and development and execution of process improvement measures to ensure the Department’s staff is competent, responsive and customer service oriented. OBJECTIVES AND ACTIVITIES  To pro-actively communicate with Dublin-based businesses, neighborhoods and organizations to inform them of planning efforts and projects. Develop relationships that encourage a robust exchange of ideas and information and result in a high-level of engagement.  To continue to strengthen connections with regional partner agencies (i.e. Columbus2020, Jobs Ohio) to understand, assess and evaluate threats and act on opportunities to retain, expand and attract businesses/jobs.  To actively engage with academic partners (i.e. Ohio University and Ohio State University) to collaborate in identifying programmatic opportunities that bring research activity to the City.  To provide assistance to the City Manager in the preparation and administration of the City’s Operating and Capital Budgets.  To safe-keep and invest City monies in a manner consistent with the Ohio Revised Code and the City’s investment policy. To maintain accountability for the City’s capital assets.  To help maintain fiscally sound government and to conform to the regulations by imposing methods for financial planning and capital improvement planning.  To maintain relationships with members of the Council of Governments/US 33 Innovation Corridor, ODOT, DriveOhio, OSMI, MODE, MORPC, COTA, and related organizations to support the development of the Beta District and the new industry that will result.  To build the vision for Connected Dublin by employing “smart” technologies through the City, in partnership with the CIO.  To continue to deploy and manage the City’s Dublink 100-gig Broadband infrastructure.  To research, evaluate, and develop comprehensive and innovative approaches to transportation and mobility. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Deputy City Manager/ Chief Finance & Development Officer (1) 0* 1 Management Analyst 0* 1 Administrative Support 3 (2) 0* 1 Administrative Support 1 (3) 0* 1 TOTAL 0 4 *All previously existing positions shifted from other areas into this new work unit. NOTES AND ADJUSTMENTS: (1) The Deputy City Manager/Chief Finance and Development Officer position was reallocated to a separate office/budget/statement of function in 2022. (2) The Administrative Support 3 position moved from Economic Development and supports the DCM- CFDO and the Director of Economic Development. (3) The Administrative Support 1 position was moved to this budget from the Planning work unit. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 10 City Manager Personal Services 701101 Full Time Salaries/Wages 0 0 0 367,825 701103 Overtime Wages 0 0 0 5,000 701201 Employee Benefits 0 0 0 181,775 702000 Training/Travel 0 0 0 13,500 703100 Meeting Expenses 0 0 0 3,000 Personal Services Total:0 0 0 571,100 Contractual Services 713004 Other Professional Services 0 0 0 5,000 713030 Connected Dublin - 33 COG 0 0 0 130,000 715001 Communications 0 0 0 4,200 716000 Memberships/Subscriptions 0 0 0 2,455 Contractual Services Total:0 0 0 141,655 Supplies 721001 Office Supplies 0 0 0 500 721002 Operating Supplies 0 0 0 500 Supplies Total:0 0 0 1,000 Capital Outlay 731000 Furniture/Equipment 0 0 0 2,500 Capital Outlay Total:0 0 0 2,500 Other Charges and Ex 751003 Special Projects/Programs 0 0 0 35,000 Other Charges and Ex Total:0 0 0 35,000 City Manager Total:0 0 0 751,255 General Fund Total:0 0 0 751,255 2022 Operating Budget - City of Dublin, Ohio Deputy City Manager - Chief Finance and Development Officer CITY OF DUBLIN | 2022 | OPERATING BUDGET Chief Finance & Development Officer eputy City Manager/ 11/08/21 Office of the Deputy City Manager/Chief Finance & Development Officer BUDGET SUMMARY: 10110112  Account 701101 provides funding for staffing reflected in the Personnel Data.  Account 701103 provides funding for overtime wages to support staff for evening/weekend meetings and special events.  Account 702000 provides funding for travel, training, continuing education classes, and certification courses for staff.  Account 703100 provides funding for hosting group events and meetings.  Account 713004 provides funding for other professional services.  Account 715001 provides funding for Chamber of Commerce Directory & Community Guide printing, express mail, and courier services.  Account 716000 provides funding for professional memberships, certification fees and the Chamber of Commerce Membership fee.  Account 751003 provides funding for the sponsorship and support of special projects and programs for the Chamber of Commerce, including Leadership Dublin. 10170112  Account 713030 provides funding for Connected Dublin – 33 COG campaigns and programs. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Human Resources 11/08/21 Office of the City Manager / Human Resources STATEMENT OF FUNCTIONS Human Resources is an engaged team of professionals who work in partnership with managers, their teams, and individual employees to sustain a talented, diverse workforce, foster a culture of health, safety, and productivity and provide innovative, collaborative business solutions that contribute to the strategic goals of the City. Human Resources provides leadership and direction to the organization in all functional areas of human resources management including recruitment & selection; classification & compensation; performance management; wage & salary administration; benefits administration; labor/employee relations; policy analysis/development; talent development & training management; and organizational analysis/development. Human Resources also provides leadership and direction to the organization in risk management and occupational safety & health. OBJECTIVES & ACTIVITIES  To develop and administer recruitment/selection processes based on a competency-based strategy; partnering with all work units in the selection of high quality candidates.  To provide leadership in developing and implementing benefit and health management strategies (i.e. Health Savings Accounts, Health Reimbursement Accounts, Healthy by Choice Program); evaluate medical benefits and HBC Plus program effectiveness for future potential plan design modifications.  To provide leadership and direction in the administration of classification & compensation systems, ensuring that managers are effectively trained in administration of systems.  To provide leadership and direction in administration of performance management system; ensure managers are trained in administration of system; provide direction to managers in the development of meaningful performance objectives for their employees.  To develop, implement, and administer professional development programs that focus on skill/competency development.  To develop, implement, and administer a staff technology program that focuses on technical skills for staff to effectively use technology tools that are pertinent to their job.  To maintain a Citywide customer service-training program that reinforces the Dublin Brand.  To administer a meaningful employee recognition and appreciation program that fosters employee engagement.  To administer labor relations functions, including collective bargaining, contract administration, and grievance arbitration processes; conduct negotiations for successor collective bargaining agreements.  To lead the organization in workforce planning and succession/talent management efforts to help ensure the sustained success of the organization in the future.  To administer property & casualty insurance, risk management, and occupational safety & health programs.  To administer the City’s self-insured Workers Compensation Program. PERSONNEL DATA 2021 POSITION TITLE CURRENT NUMBER 2022 PROPOSED Director, Human Resources 1 1 Human Resource Manager 1 1 Talent Development and Training Manager 1 1 Human Resource Business Partner 3 3 Human Resources Coordinator (1) 1 2 Safety Administrator/Risk Manager 1 1 Risk Management Assistant (1) 1 0 Administrative Support 2 1 1 TOTAL 10 10 CITY OF DUBLIN | 2022 | OPERATING BUDGET Human Resources 11/08/21 PART-TIME/SEASONAL STAFF Intern (2) .5 .5 TOTAL .5 .5 NOTES AND ADJUSTMENTS: (1) Number of positions remains the same but the Risk Management Assistant will be reallocated to a Human Resources Coordinator position. (2) A part-year (six month) Intern position is requested to assist with entry level clerical work. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 10 City Manager Personal Services 701101 Full Time Salaries/Wages 782,557 799,200 799,200 838,415 701103 Overtime Wages 177 500 500 500 701104 Other Wages 0 6,000 6,000 6,000 701201 Employee Benefits 301,112 311,695 311,695 316,875 701204 Uniforms and Clothing 184 2,000 2,250 2,000 701206 Employee Training and Developm 150,334 177,010 192,439 199,300 701207 Tuition Reimbursement 27,119 40,000 40,000 40,000 702000 Training/Travel 4,233 11,350 11,350 22,400 702001 Reimbursable Business Expense 555 1,750 1,750 3,500 703100 Meeting Expenses 131 2,500 2,500 2,500 Personal Services Total:1,266,402 1,352,005 1,367,684 1,431,490 Contractual Services 713004 Other Professional Services 72,341 105,555 181,906 184,640 713005 Misc. Contract. Serv.27,404 31,880 31,880 37,970 714001 Insurance and Bonding 533,935 561,335 561,435 633,690 714009 Insurance Claims Paid 7,712 10,000 11,597 10,000 715002 Advertising 2,688 7,500 7,500 10,000 715003 Printing and Reproductions 227 3,000 3,000 3,000 716000 Memberships/Subscriptions 4,619 8,445 8,445 8,225 Contractual Services Total:648,925 727,715 805,763 887,525 Supplies 721001 Office Supplies 4,823 8,100 12,536 8,500 724003 Equipment Maintenance 30 180 180 180 Supplies Total:4,853 8,280 12,716 8,680 Other Charges and Ex 751005 Risk Mgt. /Safety Programs 11,579 43,525 46,395 36,125 751017 Employee Recognition Program 24,337 49,255 49,963 49,110 Other Charges and Ex Total:35,917 92,780 96,358 85,235 City Manager Total:1,956,096 2,180,780 2,282,520 2,412,930 General Fund Total:1,956,096 2,180,780 2,282,520 2,412,930 2022 Operating Budget - City of Dublin, Ohio Human Resources CITY OF DUBLIN | 2022 | OPERATING BUDGET Human Resources 11/08/21 Office of the City Manager / Human Resources BUDGET SUMMARY: 10110120  Account 701101 provides salary/wage funding for the staffing reflected under Personnel Data.  Account 701103 provides overtime funding for the non-exempt staff reflected under Personnel Data.  Account 701104 provides funding for the Intern position.  Account 701201 provides funding for the benefits provided to the staff reflects under Personnel Data.  Account 701204 provides funding for official City of Dublin apparel used for ceremonial observances and other City representational duties. In addition to the HR staff identified under Personnel Data, each new City employee is provided a City of Dublin official shirt at onboarding with the exception of those who are provided City funded uniforms (i.e. Maintenance Workers, Police Officers, Custodians, Recreation Staff, etc.) which they are required to wear during work hours. The Divisions and Departments responsible for providing those employee’s uniforms budget those separately.  Account 701206 provides funding for a citywide training and development. This training includes, but is not limited to Drug-free Workplace Training, Staff Technology Development on administrative software programs, Leader Development Training for Supervisors and Directors, Executive Leadership Training and Mentoring for the City Manager and Directors, and training the use of specialized software used in the Human Resources Division used to execute their specific duties.  Account 701207 provides funding for the organization-wide tuition reimbursement program.  Account 702000 provides funding for training seminars and conferences for the HR and Risk Management staff.  Account 702001 provides funding for reimbursable business expenses.  Account 703100 provides funding to provide logistical support for significant hiring such as panel interviews, promotional and bargaining events.  Account 713004 provides funding for various employment screening and assessment services, i.e. criminal record checks, driving record checks, sexual offender checks, drug tests, medical examinations, and polygraphs and psychological evaluations for police officer candidates, and also provides funding to conduct periodic Classification and/or Compensation Plan Studies as required. For 2022, funding is provided for a nationwide City Manager position search.  Account 713005 includes funding for the City’s Employee Assistance Program (EAP) and the maintenance fees for the City’s on-line employment application program (Neogov).  Account 714001 provides funding for the City’s contribution to the Central Ohio Risk Management Association (CORMA) self-insured loss fund for stop loss premiums, as well as for cyber coverage. Although property markets have significantly stiffened in the last 24 months, the additions of the pedestrian bridge, Riverside Crossing Park, City Hall and North Pool have greatly impacted the cost of property premiums.  Account 714009 provides funding for the payment of Insurance Claims.  Account 715002 provides funding for recruitment announcements on various social media websites, in newspapers, and in professional/trade journals and publications.  Account 715003 provides for the various professional printing needs of the HR division related to Open Enrollment and the various other HR events conducted throughout the year.  Account 716000 provides funding for membership of HR Staff to the various professional organizations that provide ongoing HR/Risk Management/ Safety related education and updates.  Account 721001 provides for office supplies to the HR Division. CITY OF DUBLIN | 2022 | OPERATING BUDGET Human Resources 11/08/21 Office of the City Manager / Human Resources BUDGET SUMMARY: 10110120 (continued)  Account 751005 provides funding for employee safety programs, some of which are mandated by state safety regulations.  Account 751017 funds the Employee Recognition and Appreciation Program to include longevity awards presented on 5th year anniversaries, retirement awards and recognition events, and various employee appreciation breakfasts and luncheons. CITY OF DUBLIN | 2022 | OPERATING BUDGET Human Resources 11/08/21 Office of the City Manager / Human Resources Performance Measures: The development of the City Dublin’s workforce and its leaders is a primary focus of the City Manager. In addition, over the last five years, Council has invested in Leader Development and Career Development in the “Employee Training and Development” account. The Talent Development and Training Program drives a culture of learning and development with the objective to maintain a sustainable workforce that aligns with the City’s service based growth strategy. In 2021, the direction of the program focused on eLearning training available on the Cornerstone Learning platform while providing training to fill perceived gaps in much needed skill sets. It is our intent to continue leveraging the Korn Ferry Competency Model for talent development, and build a solid learning management program to move the needle in the future. The City’s training budget is sustained by five accounts, which support four Learning categories. Two training accounts, Travel & Training and Memberships & Subscriptions are dispersed to departments according to need. The remaining three accounts are managed by the Human Resource Director, Employee Training & Development, Tuition Reimbursement, and Risk Management & Safety Programs. Those accounts are depicted in charts below which shows how those accounts are allocated by budget account. Employee Training & Development (701206) – This is a centralized account managed by the Talent Development and Training Manager in the Human Resources Division and is used citywide. This account provides for skills gap training, compliance training, and management & leadership development training. While these training funds support a multitude of training opportunities for all employees, we have focused our efforts in the last few years on three tiers of employees for future development; those that have identified by themselves or by their supervisors as having high potential or interest for higher level positions within the City, frontline supervisors and director level employee. The City of Dublin’s talent development and training plan is a professional, all-inclusive training program designed to focus on individual development while embracing the core values of the City of Dublin. It is the driving factor in maintaining a culture of learning and development with the objective to maintain a sustainable workforce that aligns with the City’s service based growth strategy. The City’s training & development program is multi-faceted and provides opportunities to our employees, which fall into four major categories of learning. Those four categories are: I. Foundational & Required Training: Onboarding training, City specific required training, Compliance training and safety programs II. Core & Professional Skill Development: Career field specific training required and provided by departments, accreditations and certification continuing education and training, and gap training provided by external educational vendors III. Management Development: Employee management, City specific processes and services, City polices and guidelines, and quarterly huddles with City Manager IV. Leadership Development: Leadership Certification Program (high potential employees, frontline supervisors and directors), senior leadership executive coaching, Korn Ferry Voices 360 assessments, and external leadership and professional development programs. The below chart shows the City’s Employee Training & Development budget from 2016-2021 trending up each year. The columns show the revised budget amounts for 2016-2020, actual expenditures for each year, and outstanding encumbrances for 2021 as of August 13, 2021. CITY OF DUBLIN | 2022 | OPERATING BUDGET Human Resources 11/08/21 Office of the City Manager / Human Resources The following is a representative sample of some of the citywide programs and training opportunities supported by this funding. Training Partnerships & Training Resources: Cornerstone OnDemand, Ohio University Voinovich Leadership and Public Affairs, Franklin University, The Computer Workshop, New Horizons, Management Advancement for the Public Services (MAPS), Citywide Training & Development, Training Marbles, Strategic HR Advisors, Ohio Local Technical Assistance Program (LTAP), Korn Ferry, Matrix Psychological Services, TechGuard Security LLC and Cornerstone. Employee Talent & Development Resources: The Cornerstone training platform offers over 2200+ technical, and soft skills, such as, Word, PowerPoint, Adobe Illustrator; personal improvement classes (conflict management, stress in the workplace, self-development workshops, emotional intelligence), and technical writing, resiliency training, Lean Six Sigma, project management and lunch & learns events. The Cornerstone OnDemand Learning platform and DubNet promotes training opportunities. Tuition Reimbursement (701207)- This is a centralized account managed by the Talent Development and Training Manager within the Human Resources Division and is used citywide. This program provides funding to employee to seek higher education in a degree-producing program provided the program is job related and beneficial to the City. All employees serving in Full-Time Permanent positions are eligible. Maximum reimbursement per calendar year: Non-union staff = $3,000, USW= $3,000, FOP/OLC= 3,750, and, FOP Lodge 9 = $3,750 Courses of instruction eligible for reimbursement: Courses necessary for job-related degree programs or courses of study not necessarily within a job-related degree program but which are still job-related. In addition, only coursework provided by a recognized and accredited institution is eligible. 0.00 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 2016 2017 2018 2019 2020 2021 Employee Training & Development T & D Budget (701206)Actual CITY OF DUBLIN | 2022 | OPERATING BUDGET Human Resources 11/08/21 Office of the City Manager / Human Resources The below chart shows the City’s Tuition Reimbursement budget from 2016-2020 trending down each year. The columns show the revised budget amounts for 2016-2020, actual expenditures for each year, and outstanding encumbrances for 2020. The 2020 actual expenditure data used in the chart is as of A u g u s t 1 3 , 2021. Tuition Reimbursement often cross into the next calendar year due to the winter semester ending in late in the year. Note: Employee Utilization 2016 = 8, 2017 = 7, 2018 = 7, 2019= 11 and 2020= 14. Partnerships that provide incentives to city employees: In addition to this Tuition Reimbursement Program, we do have partners, at no cost to the City, who provide incentives for City of Dublin employees to attend their institutions. They include: - Franklin University- 20% tuition discount, free textbooks, no tuition deferment fee for all employees (Full-time, Part-time and Seasonal workers) regardless of the degree program. - Ohio University College of Business - $5,000.00 tuition discount on their Masters of Business Administration program 0.00 10,000.00 20,000.00 30,000.00 40,000.00 50,000.00 60,000.00 70,000.00 2016 2017 2018 2019 2020 2021 Tuition Reimbursement Tuition Reimbursement Budget (701207)Actual CITY OF DUBLIN | 2022 | OPERATING BUDGET Human Resources 11/08/21 Risk Management Safety Programs (751005) - This is a centralized account managed by the Risk Manager/Safety Administrator within the Human Resources Division and is used citywide. Safety and Risk Management programs/materials that are conducted and/or facilitated by Risk Management include OSHA required compliance training adopted by PERRP (Public Employer Risk Reduction Program) such as blood borne pathogen safety, emergency plan/fire prevention, employee drug free workplace, fire extinguisher training, forklift training & certification, hazard communication, hearing conservation, electrical safety, lock out/tag out and PPE. Additional training includes use of city vehicle, bucket truck training, defensive driving classes, chainsaw training, CPR/AED training, preparing for active intruder shooter incident, work zone training, and workers compensation review. Employee safety incentives, audiometric testing, biological/environmental testing, Hepatitis vaccinations, and other employee safety services are also budgeted in this account. A new Incident Management software application is budgeted for Risk Management that which will integrate with Kronos and enables the City to proactively uncover issues and improve safety performance and regulatory compliance. Using configurable SmartForms and interactive dashboards, managers can complete accident investigations, analyze data to reveal gaps in compliance, identify trends, and lessen the chance of future incidents. CITY OF DUBLIN | 2022 | OPERATING BUDGET Human Resources 11/08/21 Office of the City Manager / Human Resources The City also uses grant funding from the City’s joint self-insurance pool (CORMA) to cover expenses for several other loss control/safety programs throughout the year. Classes are designed to reduce risk for Employment Practices/Public Employer/Police Liability exposures. Risk Management also facilitates many safety courses at the BWC Division of Safety and Hygiene Training center and BWC Safety Congress. The below chart shows the City’s Risk Management/Safety Programs budget from 2016-2020 trending up each year. The columns show the revised budget amounts for 2016-2021, actual expenditures for each year, and outstanding encumbrances for 2021. The 2021 actual expenditure data used in the chart is as of August 4, 2021. There may be other expenditures remaining that have not yet been encumbered. Note: The increase for 2021 Risk Management /Safety Programs expenditures is primarily due to the purchase of a web based Incident/accident management software application that enables staff to report, track and trend incidents and accidents to improve safety performance. Using configurable forms and interactive dashboards, managers can analyze data to reveal gaps in compliance, identify emerging issues, and lessen the chance of future employee incidents. This program will interface with MUNIS and cease redundant data entry that we are currently performing which is required for our self-insured workers compensation program. 0.00 5,000.00 10,000.00 15,000.00 20,000.00 25,000.00 30,000.00 35,000.00 40,000.00 45,000.00 50,000.00 2016 2017 2018 2019 2020 2021 Risk Management/Safety Programs Risk Management/Safety Programs (701005)Actual CITY OF DUBLIN | 2022 | OPERATING BUDGET OCM / CPI 11/08/21 Office of the City Manager / Communications & Public Information STATEMENT OF FUNCTIONS Communications & Public Information ( C P I ) serves as the full service communications, marketing and creative agency for Dublin’s 25+ departments/divisions. CPI provides communication counsel and strategies for citywide initiatives and events; promotes and enhances Dublin’s image through marketing, communications and communi ty engagement; serves as a voice of Dublin by developing and delivering unified key messages; and manages overall brand alignment. Key stakeholders and target audiences include City Council, fellow employees, residents, corporate citizens, visitors, investors, influencers and the media. CPI’s primary functions are communications, media relations, social/digital media, brand alignment, multi-media productions, public affairs and engagement with employees, residents, key stakeholders and other priority audiences. OBJECTIVES AND ACTIVITIES  Produce and manage eight digital properties/websites: City of Dublin, DubNet, Dublin Irish Festival, Bridge Street District, Economic Development, Dublin Reality Check, and ICF Global Institute.  Manage social media platforms through strategic messaging, images, video, Amazon Alexa daily updates, 24/7 monitoring, measurement, analysis and optimization.  Support HR with the City’s employee communications, engagement and recognition programs.  Manage a proactive media relations strategy that is fueled by city-wide opportunities and issues and supported by key relationships, a robust online newsroom and proactive social media efforts.  Incorporate video production and messaging into city-wide strategic communication efforts; manage and produce weekly feature and informational videos on published through social media, Vimeo and YouTube. Content includes short video features, creative public service announcements, Why Dublin? Business features and drone videography. Also live stream City Council meetings throughout the year.  Support economic development focused marketing strategies and media buying aligned with regional efforts to attract, retain and grow business in Dublin and attract workforce talent.  Manage and optimize brand alignment to create consistent, relevant, and distinctive representations of the City through visual identity, messaging, marketing, tone, and personnel.  Support Dublin and Washington Township public safety efforts and initiatives through emergency and critical incident response as well as media and public information management; NIMS certified.  Conduct, analyze, and promote public opinion, citizen satisfaction, and benchmarking surveys.  Coordinate the Neighborhood Leadership Meeting.  Leverage the international platform of the Memorial Tournament to enhance relationships with local and global key stakeholders including media, elected officials, community leaders, and international delegates to advance economic development, relationship building, and community recognition efforts.  Supports the City’s efforts with the DCVB, Chamber, Schools, DAC, HDBA, Downtown Dublin Alliance as well as Experience Columbus, Columbus 2020, ODOT, DriveOhio and MORPC to market Dublin and elevate awareness of our significance in the region.  Research and prepare columns, speeches, and talking points for City Manager, Directors and other key officials.  Manage, produce, and coordinate informational and media recognition/marketing events including State of the City Address. PERSONNEL DATA POSITION TITLE Director, Communications & Public Information Public Affairs Officer Public Information Officer Multimedia Communication Specialist (1) Multimedia Communication Strategist (1) Digital & Brand Manager Digital & Graphic Designer Administrative Support 3 TOTAL 2021 CURRENT NUMBER 1 1 2 1 0 1 1 1 8 2022 PROPOSED 1 1 2 0 1 1 1 1 8 CITY OF DUBLIN | 2022 | OPERATING BUDGET OCM / CPI 11/08/21 PART-TIME/SEASONAL STAFF Interns TOTAL 2 2 2 2 NOTES AND ADJUSTMENTS: (1) Multimedia Communication Specialist position is retitled to a Multimedia Communications Strategist to better identify the primary functions of this role. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 10 City Manager Personal Services 701101 Full Time Salaries/Wages 554,234 678,570 678,570 679,965 701103 Overtime Wages 2,478 4,500 4,500 4,500 701104 Other Wages 10,621 30,000 30,000 30,000 701201 Employee Benefits 243,278 326,775 326,775 318,400 701204 Uniforms and Clothing 0 800 1,600 800 702000 Training/Travel 8 7,625 7,625 15,250 703100 Meeting Expenses 1,122 3,500 3,500 3,500 Personal Services Total:811,740 1,051,770 1,052,570 1,052,415 Contractual Services 713004 Other Professional Services 388,512 383,300 525,368 510,350 713005 Misc. Contract. Serv.29,213 35,220 43,220 41,180 715001 Communications 0 500 500 500 715002 Advertising 35,237 84,000 119,000 84,000 715003 Printing and Reproductions 8,035 15,000 19,000 15,000 716000 Memberships/Subscriptions 3,266 6,620 6,620 6,040 Contractual Services Total:464,263 524,640 713,708 657,070 Supplies 721001 Office Supplies 2,692 3,000 3,000 3,000 721002 Operating Supplies 303 1,000 1,000 1,000 724003 Equipment Maintenance 0 500 500 500 Supplies Total:2,995 4,500 4,500 4,500 Capital Outlay 734002 Tools 2,718 2,500 2,500 2,500 Capital Outlay Total:2,718 2,500 2,500 2,500 Other Charges and Ex 751003 Special Projects/Programs 66,360 341,625 256,625 370,375 751012 Promotional Programs 5,442 10,000 10,350 5,000 Other Charges and Ex Total:71,802 351,625 266,975 375,375 City Manager Total:1,353,518 1,935,035 2,040,253 2,091,860 General Fund Total:1,353,518 1,935,035 2,040,253 2,091,860 2022 Operating Budget - City of Dublin, Ohio Communications and Public Information CITY OF DUBLIN | 2022 | OPERATING BUDGET OCM / CPI 11/08/21 Office of the City Manager / Communications & Public Information Budget Summary: 10110130  Account 701101 provides funding for staffing reflected under Personnel Data.  Account 701103 provides funding of overtime for events, meetings and special projects.  Account 701104 other wages provides funding for interns.  Account 701204 provides funding for branded tee shirts and items for the employee 410 communication/engagement team.  Account 702000 provides funding for staff professional development.  Account 703100 provides funding for professional association meetings, business engagement meetings, City employee engagement communication meetings.  Account 715001 provides funding for courier services.  Account 713004 includes funding for brand management, social media consulting, photography, videography – creative, production, graphic design, social media strategy, survey data analysis and integration, Dublin Life magazine and special inserts. Funding is also provided for other professional support as well as for a Community Attitude Survey which was last conducted in 2016. Increased funding provides for website services; retainer for marketing, and a strategic communication plan.  Account 713005 includes funding for video/photo hosting, Alexa/Google Home fees, eNews hosting, Z e n c i t y, webpage enhancements, web security, Apple license, media analytics and measurements.  Account 715002 provides funding for citywide local and national marketing and advertising through traditional, digital and social media.  Account 715003 provides funding for printing, marketing materials, survey report, postcards and brochures.  Account 716000 provides funding for professional association memberships, newspapers, AP style guide and award entries.  Account 721001 provides funding for office supplies.  Account 721002 provides funding for operating supplies.  Account 734002 provides funding for equipment maintenance.  Account 751003 includes funding for the State of the City address and reception, Legends Championship Luncheon, Leaderboard Breakfast, Safe Ride Programs, social media campaigns, Memorial Tournament activities including hospitality villa, catering, badge package, media promotions, and Memorial Tournament banners.  Account 751012 includes funding for promotional items and the Dublin merchandise. CITY OF DUBLIN | 2022 | OPERATING BUDGET OCM / CPI 11/08/21 Office of the City Manager / Communications & Public Information 2020 Zencity - Social Sentiment 1 Million + Social Mentions CITY OF DUBLIN | 2022 | OPERATING BUDGET OCM / CPI 11/08/21 Office of the City Manager / Communications & Public Information 2020 Video: YouTube | Facebook | Vimeo 130,900+ Video Views in 2020 CITY OF DUBLIN | 2022 | OPERATING BUDGET OCM / CPI 11/08/21 Office of the City Manager / Communications & Public Information Digital Media // websites 6 Months 2014 2015 2016 2017 2018 2019 2020 2021* January - June dublinohiousa.gov sessions 844,969 969,480 974,769 887,153 865,944 844,218 971,132 546,455 pageviews 2,052,637 2,213,397 2,173,537 1,978,280 1,881,248 1,859,801 1,958,683 1,083,661 2014 2015 2016 2017 2018 2019 2020 2021* January - June dublinirishfestival.org sessions 292,935 225,575 216,250 231,793 215,017 218,617 60,867 171,304 pageviews 841,125 612,965 599,275 640,155 730,962 654,315 140,119 286,234 2014 2015 2016 2017 2018 2019 2020 2021* January - June bridgestreet.dublinohiousa.gov sessions NA 31,495 51,609 48,841 70,429 61,254 60,881 23,881 pageviews NA 98,640 143,329 120,549 150,442 109,776 91,971 35,978 2014 2015 2016 2017 2018 2019 2020 2021* January - June dubnet.dublinohiousa.gov sessions NA 86,722 85,657 70,334 63,254 61,143 48,595 23,040 pageviews NA 310,466 187,633 146,747 131,938 131,639 100,058 50,150 2014 2015 2016 2017 2018 2019 2020 2021* January - June econdev.dublinohiousa.gov sessions NA NA 19,936 20,703 16,502 19,454 15,048 8,340 pageviews NA NA 40,274 36,806 30,453 36,122 25,628 13,634 communityplan.dublinohiousa.gov 2014 2015 2016 2017 2018 2019 2020 2021* January - June sessions 9,680 11,821 9,150 7,518 6,437 5,554 4,660 2,561 pageviews 23,258 30,414 20,573 15,558 12,347 10,817 9,248 5,176 2014 2015 2016 2017 2018 2019 2020 2021* January - June fuelthefuture.dublinohiousa.gov sessions NA NA NA NA NA NA NA 276 pageviews NA NA NA NA NA NA NA 573 CITY OF DUBLIN | 2022 | OPERATING BUDGET OCM / CPI 11/08/21 Office of the City Manager / Communications & Public Information // Social Media - Followers/Likes 2014 2015 2016 2017 2018 2019 2020 2021* January - June Facebook 7,918 9,741 12,572 14,720 16,637 18,302 20,439 23,290 Twitter 9,206 11,135 12,755 14,154 15,112 15,527 16,758 17,020 LinkedIn 784 1,209 1,486 2,094 2,917 3,431 5,730 6,519 Instagram 1,400 2,470 3,833 5,445 7,704 9,220 14,858 16,100 Nextdoor 1,611 5,326 8,549 11,775 14,582 15,902 19,280 20,510 // eNews Audience 2014 2015 2016 2017 2018 2019 2020 2021* January - June 3,185 4,522 4,781 6,762 8,975 9,743 9,982 10,601 CITY OF DUBLIN | 2022 | OPERATING BUDGET Legal Services 11/08/21 Legal Services STATEMENT OF FUNCTIONS The Law Director provides legal representation to City Council, the City Manager, the administrative departments and various Boards and Commissions. The Law Director is appointed by the City Manager with the approval of City Council. Currently this position is filled on a contractual basis. Periodically, other legal counsel is retained for specialized problems or legal work. The Law Director and the Law Director’s staff provide many services including attending all designated public meetings and staff meetings; drafting ordinances, resolutions and legal memoranda; handling planning/zoning/land use matters, including attendance at all Planning and Zoning Commission meetings; leading the right-of-way acquisition process, including representing the City in any eminent domain litigation; representing the City in all administrative hearings and general litigation; drafting and negotiating contracts, including contracts for special events such as St. Patrick’s Day, Fourth of July and the Irish Festival; prosecuting code enforcement violations; handling annexation matters; assisting staff in responding to public records requests; representing the City in labor and employment matters; representing the City in construction matters; drafting policies and assisting in drafting administrative orders and advising City officials and employees on day-to-day matters. Prosecutorial services include prosecuting all cases in Dublin Mayor’s Court and Franklin County Municipal Court. The Law Department also works closely with various governmental entities, including the Franklin County Prosecutor’s Office, the State Auditor, the State Attorney General’s office, the Ohio Department of Transportation, and the Franklin County Board of Public Health. OBJECTIVES AND ACTIVITIES To provide top quality legal counsel in accordance with the contract. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director of Law * 1 1 Assistant Director of Law * 2 2 TOTAL 3 3 NOTES AND ADJUSTMENTS: *These positions are contracted and not considered employees of the City. Numerous associates within the firm of Frost Brown Todd LLC work under the direction of the Director of Law to provide legal counsel for the City. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 10 City Manager Contractual Services 713002 Legal Services 939,068 1,000,000 1,104,588 1,000,000 713003 Other Legal Services 356,185 575,000 700,782 575,000 713004 Other Professional Services 179,317 375,000 381,000 375,000 Contractual Services Total:1,474,570 1,950,000 2,186,371 1,950,000 City Manager Total:1,474,570 1,950,000 2,186,371 1,950,000 General Fund Total:1,474,570 1,950,000 2,186,371 1,950,000 2022 Operating Budget - City of Dublin, Ohio Legal Service CITY OF DUBLIN | 2022 | OPERATING BUDGET Legal Services 11/08/21 Legal Services BUDGET SUMMARY: 10110140  Account 713002 is used to pay for general services provided by the Director of Law, including Mayor’s Court. The budget is based on the contract authorized by City Council.  Account 713003 provides funding for special legal services provided by the Director of Law (i.e. labor negotiations and telecommunications, roadway projects, and litigation).  Account 713004 includes funds for services related to economic development and other outside legal services as needed. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Information Technology 11/08/21 Information Technology STATEMENT OF FUNCTIONS Mission Statement: Enabling our internal customers to meet the needs and desires of the community by optimizing the use of appropriate and forward thinking technology solutions that are aligned with citywide goals and objectives. The management of the City's information technology operations is the responsibility of the Director, Information Technology. This involves planning, maintaining, developing, overseeing and managing the City's information security program, local area and wide area networks, wireless access, all computers, multi-function printers, servers, data storage, the Citywide telephone system, mobile devices and any other technology infrastructure related issues. We also deliver program and project management services for the organization; which includes and is not limited to the Dublink fiber operations and our Enterprise Resource Planning (ERP) systems. The team also provides client endpoint services and strives to enhance and promote the utilization of technology so that city operations realize the benefits of using technology as a tool. Technology is analyzed to determine how it could affect improvements in productivity and decision-making, increase staff and citizen safety, and enhancements to all City services. This function continues to grow with the expectation of efficiencies and innovation that technology can provide to meet City needs. The ultimate goal of Information Technology is to continually strive towards improving our quality of service and value to the organization through better analytics, services and data, while being a supportive business partner with other City work units. OBJECTIVES AND ACTIVITIES ● Provide citywide management and administration, for evaluating current and emerging technologies and implementing secure, cost-effective technology solutions. ● Leveraging technology solutions and business partnerships to enhance services for the entire Dublin community. ● Provide a secure, reliable infrastructure/network to ensure systems availability. ● Provide timely and efficient operational support citywide. ● Become a business enabler and partner with work units by assisting them in operational improvements, through an understanding of their business processes and needs and managing the implementation of technology solutions to meet those needs. ● Deliver comprehensive project management services citywide. ● Provide administrative services such as: equipment and software procurement, contract negotiations and review, and invoice processing. ● Ensure strategic alignment with City goals and objectives. ● Acquire, develop and retain high performing staff to meet these business objectives. ● Partner with each division to effectively deliver IT services which directly impact the residents and employers in the City of Dublin (Smart City Initiatives, DubLink, etc.) PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Information Technology Director 1 1 Information Security Administrator 1 1 IT Business Relationship Manager (1) 0 1 Information Security Analyst (2) 0 1 Systems and Applications Administrator (4) 0 1 Senior Support Services Analyst (3) 0 1 Support Services Analyst (3) 3 2 Network Operations Manager 1 1 Information Technology Project Leader (1) 3 2 Network Engineer 2 2 TOTAL 11 13 PART-TIME/SEASONAL STAFF Intern (Support Services) 2 2 TOTAL 2 2 CITY OF DUBLIN | 2022 | OPERATING BUDGET Information Technology 11/08/21 Information Technology NOTES & ADJUSTMENTS: (1) The IT Business Relationship Manager position will be a re-classification of the existing vacant Project Management role. (2) The Information Security Analyst is a proposed new position and would support and be under the supervision of the Information Security Administrator. (3) Senior Support Services Analyst position will be a re-classification of 1 of the existing Support Services Analyst. (4) The Systems and Applications Administrator is a proposed new position and would handle the daily operations of application services, Directory and User Administration, Voice applications, and cloud-based services. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 10 City Manager Personal Services 701101 Full Time Salaries/Wages 0 1,015,385 1,015,385 1,206,880 701103 Overtime Wages 0 24,000 24,000 24,000 701104 Other Wages 0 27,000 27,000 27,000 701201 Employee Benefits 0 454,755 454,755 563,625 702000 Training/Travel 0 13,250 13,250 26,500 703100 Meeting Expenses 0 300 300 300 Personal Services Total:0 1,534,690 1,534,690 1,848,305 Contractual Services 713004 Other Professional Services 0 221,000 220,400 221,000 713005 Misc. Contract. Serv.0 1,405,460 1,405,460 1,408,135 715001 Communications 0 508,240 508,240 499,840 716000 Memberships/Subscriptions 0 2,200 2,200 2,200 717001 Rents and Leases 0 14,000 14,600 15,000 Contractual Services Total:0 2,150,900 2,150,900 2,146,175 Supplies 721001 Office Supplies 0 1,000 1,000 1,000 721002 Operating Supplies 0 127,000 127,000 147,000 724003 Equipment Maintenance 0 921,320 921,320 1,032,590 Supplies Total:0 1,049,320 1,049,320 1,180,590 Capital Outlay 731000 Furniture/Equipment 0 0 0 2,000 Capital Outlay Total:0 0 0 2,000 City Manager Total:0 4,734,910 4,734,910 5,177,070 General Fund Total:0 4,734,910 4,734,910 5,177,070 2022 Operating Budget - City of Dublin, Ohio Information Technology Operations CITY OF DUBLIN | 2022 | OPERATING BUDGET Information Technology 11/08/21 Information Technology BUDGET SUMMARY: 10110180 ● Account 701101 provides funding for the IT staffing reflected in the Personnel Data. ● Account 701104 provides funding for part-time/seasonal staff. ● Account 702000 provides funding for trade conferences, training and development, travel, and professional certifications for IT staff. ● Account 713004 provides for professional consulting services for operational and project delivery based activities. This can include specific expertise or knowledge which may be necessary to ensure success and/or to augment the staffing assignments due to workload. ● Account 713005 provides funding for contractual services which include cloud-based (hosted) or managed solutions for the City. ● Account 715001 includes funds for citywide telecommunications. This includes office and mobile phone usage, internet service providers, GPS/AVL, pay phones and eFax solutions. ● Account 716000 provides funding for professional memberships and access to technical manuals, subscriptions, and other miscellaneous organization fees. ● Account 717001 provides funding for the rent and leasing of office space for the City at Metro Data Center, dark fiber lease and citywide copier lease. ● Account 721001 provides funding for office supplies. ● Account 721002 provides funding for general operating supplies such as: DEX Imagining; plotter paper and repair services, printing consumables, ID badges and other peripheral hardware. ● Account 724003 provides funding for citywide hardware and software maintenance costs for network infrastructure and applications supporting business operations. 10180180 ● Account 731000 provides funding for additional equipment and furniture. CITY OF DUBLIN | 2022 | OPERATING BUDGET Performance Analytics 11/08/21 Performance Analytics STATEMENT OF FUNCTIONS The Division of Performance Analytics was created to bring emphasis to the importance of aligning the organizations activities and services with Council Visionary Goals and Strategic Operational Goals; measuring the success of those activities and services; and continually improving those activities and services. The Division supports all other Divisions thus having direct and indirect impact on all of Council’s Visionary Goals. The Division houses the Data Analytics, GIS and PIEworks (internal process improvement and innovation team) functions. This unique combination of disciplines allows the Division to bring the City new capabilities in terms of solution implementation and support; analysis; data connectivity, discovery and usage; process improvement; facilitation; research and development; citizen and employee engagement; decision support; and storytelling. The Division is not only future looking and project oriented but also the core technical support team for GIS software, Data Visualization software, work order software, GoDublin and other solutions. OBJECTIVES AND ACTIVITIES ● Maintain and enhance the City’s award winning GIS program (Council Goals 1-4 | Strategic Operations Goals 1-5) ● Create, maintain and grow the City’s Data Analytics program (Council Goal 3 | Strategic Operations Goal 3) ● Support strategic planning efforts across the City (Council Goal 4 | Strategic Operations Goals 1- 5) ● Catalog strategic plans and innovation efforts across the City (Council Goals 2 and 4 | Strategic Operations Goals 1-5) ● Provide customer support for deployed solutions (Strategic Operations Goal 3) ● Provide Research and Development capability in order to test new services and service delivery methods (Council Goals 2 and 4 | Strategic Operations Goal 3) ● Provide citywide vision, leadership and direction for evaluating current and emerging technologies (Council Goal 3 | Strategic Operations Goals 3 and 5) ● Provide process improvement capability as a service (Council Goals 2 and 3 | Strategic Operations Goals 3 and 5) ● Provide citywide project and event support as needed (Strategic Operations Goals 3, 4, and 5) PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Performance Analytics Director 1 1 Data Manager 1 1 Senior Data Analyst 2 2 TOTAL 4 4 PART-TIME/SEASONAL STAFF Intern (GIS) 1 1 TOTAL 1 1 NOTES & ADJUSTMENTS: 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 10 City Manager Personal Services 701101 Full Time Salaries/Wages 0 400,070 400,070 401,845 701103 Overtime Wages 0 6,000 6,000 0 701104 Other Wages 0 13,000 13,000 19,000 701201 Employee Benefits 0 181,150 181,150 168,635 701204 Uniforms and Clothing 0 0 0 500 702000 Training/Travel 0 4,250 4,250 17,000 703100 Meeting Expenses 0 400 400 400 Personal Services Total:0 604,870 604,870 607,380 Contractual Services 713004 Other Professional Services 0 96,800 96,800 141,800 713005 Misc. Contract. Serv.0 125,400 125,400 129,500 Contractual Services Total:0 222,200 222,200 271,300 Supplies 721001 Office Supplies 0 500 500 500 721002 Operating Supplies 0 4,000 4,000 4,000 724003 Equipment Maintenance 0 116,000 116,000 127,500 Supplies Total:0 120,500 120,500 132,000 Capital Outlay 731000 Furniture/Equipment 0 1,000 1,000 1,000 Capital Outlay Total:0 1,000 1,000 1,000 Other Charges and Ex 751003 Special Projects/Programs 0 12,000 12,000 11,500 Other Charges and Ex Total:0 12,000 12,000 11,500 City Manager Total:0 960,570 960,570 1,023,180 General Fund Total:0 960,570 960,570 1,023,180 2022 Operating Budget - City of Dublin, Ohio Performance Analytics CITY OF DUBLIN | 2022 | OPERATING BUDGET Performance Analytics 11/08/21 Performance Analytics BUDGET SUMMARY: 10110170 ● Account 701101 provides funding for the Performance Analytics staffing reflected in the Personnel Data. ● Account 701103 provides funding for overtime wages for non-exempt staff. ● Account 701104 provides funding for part-time/seasonal staff. ● Account 702000 provides funding for trade conferences, training and development, travel, and professional certifications. ● Account 703100 provides funding for meeting and facilitation expenses. ● Account 713004 provides for professional consulting services for operational and project delivery based activities. This can include specific expertise or knowledge which may be necessary to ensure success and/or to augment the staffing assignments due to workload. For 2022, certain professional services were moved to this account which were previously in the accounts of the city Manager. ● Account 713005 provides funding for contractual services which include cloud-based (hosted) or managed solutions for the City such as the City’s data platform, GoDublin, facilitation tools and project management tools. ● Account 721001 provides funding for office supplies. ● Account 721002 provides funding for general operating supplies such as: plotter paper, printing consumables. ● Account 724003 provides funding for citywide hardware and software maintenance costs and applications supporting business operations such as Esri GIS software, Data visualization software and the Cityworks work order system. ● Account 751003 provides funding for special projects and programs and research and development such as the PIEworks program and Google Cloud storage that supports chatbot, Alexa skills and other technology experiments. 10180170 ● Account 731000 provides funding for additional equipment and furniture. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET 11/08/21 Court Office of the City Manager / Court Services STATEMENT OF FUNCTIONS: Court Services serves as the judicial branch of the city. Court Services is responsible for monitoring all court operations including the collection of fines, preparing the court docket, and processing all parking, traffic and criminal citations. As a sentencing alternative, adult probation, adult and juvenile diversion, adult and juvenile traffic diversion, and provided no conviction programs are offered. Court Services is also responsible for implementing and operating the city's records management program, which includes both on and off-site central storage, destruction of records in accordance with the City of Dublin’s retention schedule and document imaging services. OBJECTIVES AND ACTIVITIES:  To provide the highest level of quality service to our customers, both internal and external.  To process all cases filed under Dublin City Code in which Dublin Mayor’s Court has jurisdiction.  To maintain a reliable and accurate case file system which is fundamental to the effective- ness of day to day court operations and fairness of judicial decisions.  To effectively administer the adult probation, adult and juvenile diversion and the provided no convictions programs.  To monitor cases for compliance with court orders to ensure defendants fulfill their sentence.  To collect fines and fees and disburse them to the appropriate agencies.  To report traffic and criminal convictions to the Ohio Bureau of Motor Vehicles (BMV) and the Ohio Bureau of Criminal Investigation (BCI)  To maintain secure and orderly courtroom operations.  To provide information about the criminal justice system to the public. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director of Court Services (1) Diversion Officer Court Clerk Administrative Support 2 (2) TOTAL .5 1 1 .75 3.25 .5 1 1 .75 3.25 NOTES AND ADJUSTMENTS: Court Services also performs the additional duties of Records Management to comply with conditions set forth in the Ohio Revised Code. Salaries, wages and benefits have been allocated to Court Services and Records Management for each position as follows: (1) Allocates 50% to the Court Services budget and 50% to the Records Management budget. (2) ) Allocates 75% to the Court Services budget and 25% to the Records Management budget. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 10 City Manager Personal Services 701101 Full Time Salaries/Wages 208,396 219,920 219,920 233,480 701103 Overtime Wages 1,256 3,500 3,500 3,500 701201 Employee Benefits 68,381 70,845 70,845 75,580 702000 Training/Travel 460 1,500 1,500 3,000 Personal Services Total:278,492 295,765 295,765 315,560 Contractual Services 713002 Legal Services 15,814 4,600 9,328 13,900 713004 Other Professional Services 53,184 91,500 116,869 91,500 713005 Misc. Contract. Serv.6,719 11,000 11,000 11,000 715001 Communications 0 3,000 3,000 3,000 716000 Memberships/Subscriptions 660 925 925 925 Contractual Services Total:76,377 111,025 141,121 120,325 Supplies 721001 Office Supplies 593 2,500 3,498 2,500 721002 Operating Supplies 8,354 8,000 10,707 8,000 Supplies Total:8,947 10,500 14,205 10,500 City Manager Total:363,817 417,290 451,091 446,385 General Fund Total:363,817 417,290 451,091 446,385 2022 Operating Budget - City of Dublin, Ohio Court Services CITY OF DUBLIN | 2022 | OPERATING BUDGET 11/08/21 Court Office of the City Manager / Court Services BUDGET SUMMARY: 10110150 Account 701101 provides funding for the staffing reflected under Personnel Data. Account 701103 provides funding for overtime due to court sessions held on Tuesday afternoons/evenings and special events. Account 702000 provides funding for staff travel and training. Account 713002 provides funding for services provided by the Delaware and Marysville Prosecutor’s Office (new for 2022), the Franklin County and Union County Public Defender’s Office. Account 713004 includes funding for prisoner boarding and medical services at the Franklin County Jail, the city’s share of the Franklin County Municipal Court’s operational costs, interpreter’s fees, domestic violence advocate fees and fees for use of a full time magistrate. Account 713005 provides funding for witness fees and bank fees, including credit card processing fees. Account 721002 provides funding for specific supplies that are necessary to court operations such as court files, labels, citations (traffic/parking) and criminal complaint forms. CITY OF DUBLIN | 2022 | OPERATING BUDGET 11/08/21 Court Office of the City Manager / Court Services Performance Measures: Successful Completion Rate for Juvenile Diversion - This measure is reflective of the percentage of juveniles who completed all of the required conditions of the diversion program and did not re-offend during the 6 months the case remained open. It is used as a benchmark to ensure that Court Services is providing the appropriate level of client-service. *YTD 2021 as of 6/30/2021 Juvenile Diversion Caseload – The total number of juveniles who were enrolled in the Juvenile Diversion Program each year. *YTD 2021 as of 6/30/2021 77%72% 84%87% 79% 88%91%94%95% 0% 20% 40% 60% 80% 100% 120% 2013 2014 2015 2016 2017 2018 2019 2020 2021 YTD* Percent of Juveniles Completing Diversion Program Series1 Trendline CITY OF DUBLIN | 2022 | OPERATING BUDGET 11/08/21 Court Office of the City Manager / Court Services Performance Measures: Clearance Rate – The court’s clearance rate is a measure of its ability to keep up with its incoming caseload. *YTD 2021 as of 7/31/2021 102%98%99%102%100%103% 95% 0% 20% 40% 60% 80% 100% 120% 2015 2016 2017 2018 2019 2020 2021 YTD* Court Clearance Rate Total Rate Trendline CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK Records Management 11/08/21 Office of the City Manager / Records Management STATEMENT OF FUNCTIONS: Records Management was established to maintain efficient methods for storage and retrieval of documents and to eliminate the unnecessary retention of obsolete records. As part of Records Management, a central storage facility was created to reduce the amount of prime office space being utilized for storage of active and inactive records. Operated by Court Services, the central storage facility allows for active and inactive records to be examined, archived and/or scheduled for destruction in accordance with the procedures established in the Ohio Revised Code and standards accepted by the City of Dublin Records Commission. Records Management also supervises document- imaging services. OBJECTIVES AND ACTIVITIES:  To provide the highest level of quality service to our customers, both internal and external.  To develop and implement records management policies regarding public records.  To assist city work units with converting documents to a digital format.  To maintain a central storage facility for active and inactive records.  To coordinate the destruction of public records.  To assist all city work units in maintaining records in accordance with the Ohio Revised Code and the City of Dublin Records Commission. 2021 CURRENT NUMBER 2022 PROPOSED .5 .25 .75 1 1 .5 .25 .75 1 1 NOTES AND ADJUSTMENTS: (1) The Court Administrator allocates 50% of their time to Records Management, and the Administrative Support 2 allocates 25% of their time to Records Management. CITY OF DUBLIN | 2022 | OPERATING BUDGET PERSONNEL DATA POSITION TITLE Director of Court Services (1) Administrative Support 2 (1) TOTAL PERMANENT PART-TIME/SEASONAL STAFF Records Retention Technician TOTAL 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 10 City Manager Personal Services 701101 Full Time Salaries/Wages 93,668 106,710 106,710 118,315 701103 Overtime Wages 15 500 500 500 701201 Employee Benefits 31,280 34,200 34,200 37,735 702000 Training/Travel 0 250 250 500 Personal Services Total:124,963 141,660 141,660 157,050 Contractual Services 713004 Other Professional Services 25,656 25,000 25,000 25,000 713005 Misc. Contract. Serv.6,746 6,500 10,000 6,500 716000 Memberships/Subscriptions 284 600 600 600 Contractual Services Total:32,686 32,100 35,600 32,100 Supplies 721001 Office Supplies 1,573 2,000 2,152 2,000 724003 Equipment Maintenance 2,949 3,500 3,500 3,500 Supplies Total:4,522 5,500 5,652 5,500 City Manager Total:162,172 179,260 182,912 194,650 General Fund Total:162,172 179,260 182,912 194,650 2022 Operating Budget - City of Dublin, Ohio Records Management CITY OF DUBLIN | 2022 | OPERATING BUDGET 11/08/21 Records Management Office of the City Manager / Records Management BUDGET SUMMARY: 10110160  Account 701101 provides funding for staffing allocations as provided under the Personnel Data -Notes and Adjustments section.  Account 713004 provides funding for the digital scanning of permanent records and frequently accessed records.  Account 724003 provides funding for maintenance contracts for the records management software (OPUS) and two microfilm reader/printers.  Account 713005 provides funding for off-site records storage of microfilm originals, historical paper documents and on-site records destruction. CITY OF DUBLIN | 2022 | OPERATING BUDGET 11/08/21 Records Management Office of the City Manager / Records Management Performance Measures: Annual Requests for Records Located in Justice Center: *YTD 2021 as of 6/30/2021 136 157 141 168 127 135 95 136 63 0 20 40 60 80 100 120 140 160 180 2013 2014 2015 2016 2017 2018 2019 2020 2021 YTD* Annual Requests for Records Located in the Justice Center CITY OF DUBLIN | 2022 | OPERATING BUDGET Finance 11/08/21 Deputy City Manager / Chief Finance and Development Officer Finance / Fiscal Administration STATEMENT OF FUNCTIONS The Director of Finance assists the City Manager in the preparation and administration of the operating budget, the capital improvements program, and is responsible for the administration of the City’s debt and the various economic development and tax increment financing agreements. Responsibilities also include maintaining the financial records of the City including: recording all receipts and expenditures, processing the City's payroll, maintaining capital asset records, internally examining and auditing accounts of the various departments and preparation of the City's Comprehensive Annual Financial Report (CAFR). The Director of Finance also has administrative authority over Taxation and Fiscal Administration. OBJECTIVES AND ACTIVITIES  To help maintain a fiscally sound government and to conform to regulations by improving methods for financial planning and capital improvement planning.  To provide assistance to the City Manager in the preparation and administration of the City's operating and capital budgets.  To update, on an annual basis, the costs of all services provided by the City and to compare and evaluate the service cost with the service revenue.  Maintain the financial records, ensure compliance with economic development commitments, and allocate funds in accordance with the applicable agreements for the City’s various Tax Increment Financing Districts.  To administer the City’s debt financing function with the goal of maintaining the AAA rating from Fitch Ratings and Standard and Poor’s and Aaa rating from Moody’s Investors Service.  To develop, implement and administer the City’s procurement functions  To receive the Distinguished Budget Presentation Award for the Operating Budget.  To receive the Certificate of Achievement for Excellence in Financial Reporting for the City’s CAFR.  To receive the Award for Outstanding Achievement in Popular Financial Reporting for the City’s PAFR.  To safe-keep and invest City monies in a manner consistent with the Ohio Revised Code and the City's investment policy. To maintain accountability for the City's capital assets. PERSONNEL DATA POSITION TITLE Director of Finance Deputy Director of Finance Chief Accountant Budget Manager Financial Analyst Payroll Specialist Accountant Senior Accounting Specialist Accounting Specialist Administrative Support 3 TOTAL 2021 CURRENT NUMBER 1 1 1 1 1 2 1 1 2 1 12 2022 PROPOSED 1 1 1 1 1 2 1 1 2 1 12 NOTES & ADJUSTMENTS: 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 20 Finance Personal Services 701101 Full Time Salaries/Wages 982,711 1,031,165 1,031,165 1,062,045 701103 Overtime Wages 2,624 6,000 6,000 6,000 701201 Employee Benefits 372,049 421,075 421,075 424,345 701204 Uniforms and Clothing 0 2,000 2,000 0 702000 Training/Travel 2,514 7,500 7,617 15,000 Personal Services Total:1,359,898 1,467,740 1,467,857 1,507,390 Contractual Services 713001 Accounting/Auditing Services 1,185 11,200 11,200 11,200 713004 Other Professional Services 12,219 21,000 21,000 23,800 713005 Misc. Contract. Serv.161,932 150,000 155,500 155,000 715001 Communications 18,611 27,000 27,000 27,000 715002 Advertising 2,849 5,000 6,543 5,000 715003 Printing and Reproductions 6,977 10,000 14,610 10,000 716000 Memberships/Subscriptions 4,227 4,600 4,600 4,600 717001 Rents and Leases 11,547 15,000 15,000 15,000 Contractual Services Total:219,547 243,800 255,453 251,600 Supplies 721001 Office Supplies 14,806 35,500 35,539 35,500 721002 Operating Supplies 2,833 3,000 5,060 3,000 721003 Coffee/Misc. Supplies 11,847 22,000 32,561 22,000 724003 Equipment Maintenance 719 500 1,050 500 Supplies Total:30,205 61,000 74,211 61,000 Finance Total:1,609,650 1,772,540 1,797,521 1,819,990 General Fund Total:1,609,650 1,772,540 1,797,521 1,819,990 2022 Operating Budget - City of Dublin, Ohio Office of the Director of Finance/Fiscal Administration CITY OF DUBLIN | 2022 | OPERATING BUDGET Finance 11/08/21 Deputy City Manager / Chief Finance and Development Officer Finance / Fiscal Administration BUDGET SUMMARY: 10110210  Account 701101 provides funding for the staffing reflected under Personnel Data.  Account 701204 provided funding for shirts to identify staff members working the Dublin Irish Festival to support the festival’s financial operation. This budget has been moved to the Community Event’s budget.  Account 713001 provides funding for the Government Finance Officers Association (GFOA) budget award application and Comprehensive Annual Financial Report (CAFR) filing fees.  Account 713004 provides funding for legal fees and cost disclosure filing fees.  Account 713005 funds continuing consultation for the annual update of the Cost of Services Study and upgrades to the software used to complete the study. It also provides funding for custodial fees related to investment accounts, other banking fees, fees associated with the City’s purchasing card program, contractual service related to assistance in preparation of the City’s financial statements, as well as funding for the fees related to fixed assets sold on GovDeals, an online auction provider.  Account 715001 reflects postage expenses for City Hall.  Account 715002 provides funding for bid notices/legal advertisements for public improvement and construction projects; greater use of the City’s website as well as use of alternative advertising venues have reduced this cost.  Account 715003 provides funding for the printing of the City’s Annual Operating Budget, Five Year Capital Improvements Budget, the Cost of Services Study document, and the CAFR. The number of hard copy documents produced continues to be reduced due to an increase in requests for electronic versions, as well as availability of posting documents on the City’s website.  Account 716000 provides funding for memberships in professional associations including the Municipal Finance Officers Association (MFOA), the Government Finance Officers Association (GFOA), Association of Government Accountants (AGA), and Ohio Society of CPAs.  Account 717001 includes funding for rental of the City Hall postage machine and water coolers.  Account 721001 provides funding for copy paper for City Hall, blank check stock and W-2 forms, payroll direct deposit paper, funding for letterhead stationery/envelopes, business cards, note cards, and folders for citywide usage.  Account 721002 provides funding for postage supplies, courier services and other miscellaneous office supplies.  Account 721003 provides funding for tea, coffee and related supplies to make those beverages available to staff and visitors during meetings held in City buildings.  Account 724003 funds the maintenance of the postage machine and taxation letter opener.  Account 728000 provides for miscellaneous charges associated with the operation of the office. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK Finance / Transfers / Advances STATEMENT OF FUNCTIONS: The General Fund is the general operating fund of the City; money can be transferred from the General Fund to any other fund with approval of City Council. A transfer is the permanent movement of money from one fund to another. Operating transfers are made to the Street Maintenance and Repair Fund, the Recreation Fund, the Safety Fund, the Cemetery Fund and the Swimming Pool Fund to supplement revenues directly credited to those funds. Funds are transferred when their fund balance drops below the average monthly expenditures anticipated. Transfers to the Capital Improvements Tax Fund and other capital project funds are based on projects identified in the City's Five-Year Capital Improvements Program (CIP). To the extent that cash reserves become available in the General Fund, additional capital projects are programmed in the CIP. An advance is a temporary movement of money from one fund to another. The City has utilized advances, for the most part, to provide initial funding for capital projects associated with the tax increment financing (TIF) districts. Finance – Transfers and Advances 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 20 Finance Transfers/Advances 741201 Transf Exp Street Maint and Re 2,480,000 2,000,000 2,000,000 0 741225 Transf Exp Recreation 4,875,000 6,000,000 6,000,000 4,250,000 741226 Transf Exp Pool 500,000 475,000 675,000 500,000 741232 Transf Exp Hotel/Motel Tax 0 1,500,000 1,500,000 1,500,000 741241 Transf Exp Safety 13,300,000 13,500,000 13,500,000 14,500,000 741261 Transf Exp Cemetery 190,000 200,000 200,000 150,000 741262 Transf Exp Accrued Leave Reser 35,000 0 0 0 741401 Transf Exp Capital Impr Tax 2,000,000 6,000,000 6,000,000 0 741620 Transf Exp Sewer 0 150,000 150,000 0 742457 Adv Exp Bridge Street 1,400,000 1,536,965 7,236,965 1,536,965 Transfers/Advances Total:24,780,000 31,361,965 37,261,965 22,436,965 Finance Total:24,780,000 31,361,965 37,261,965 22,436,965 General Fund Total:24,780,000 31,361,965 37,261,965 22,436,965 2022 Operating Budget - City of Dublin, Ohio Finance / Transfers / Advances BUDGET SUMMARY: 10196290 (Transfers)  Account 741201 provides operating transfers for the Street Maintenance Fund. For 2022, transfers were not budgeted. Gas tax funds will be utilized to sustain the Fund. Transfers for 2023 will be reassessed in the next budget cycle.  Accounts 741225-741261 provide operating transfers to support the Funds as listed.  Account 741262 provides transfers for the Accrued Leave Reserve Account. At this time, amounts have been budgeted in personal services in order to support the Accrued Leave Reserve Account.  Account 741401 provides transfers as approved in the Capital Improvements Program. For 2022, no transfers were programmed.  Account 741620 provides transfers for the Sewer Fund. For 2022, no transfers were programmed from the General Fund to the Sewer Fund. 10197290 (Advances)  Account 742457 provides an advance to the Bridge Street Fund to cover the City’s agreement with the Dublin City Schools and Tolles Career and Technical Center for the Bridge Street District Cooperative Agreement (2014). Finance – Transfers and Advances 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK Misc Accts 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET Finance / Miscellaneous Accounts STATEMENT OF FUNCTIONS: These are miscellaneous accounts within the General Fund which are not directly related to the operational costs of a specific function. The functional "supervision" of these accounts is provided by the Department of Finance. The cost of the City’s annual audit has been reflected in the Miscellaneous Accounts due to its citywide nature. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 20 Finance Contractual Services 711001 County Auditor Deductions 48 2,500 2,500 2,500 711003 Real Estate Taxes 113,181 70,000 70,000 112,000 713001 Accounting/Auditing Services 50,865 64,700 73,618 80,000 714002 Health Services 478,512 517,700 525,033 498,700 Contractual Services Total:642,606 654,900 671,151 693,200 Other Charges and Ex 755000 Refunds 0 10,000 10,000 10,000 Other Charges and Ex Total:0 10,000 10,000 10,000 Finance Total:642,606 664,900 681,151 703,200 General Fund Total:642,606 664,900 681,151 703,200 2022 Operating Budget - City of Dublin, Ohio Miscellaneous Misc Accts 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET Finance/ Miscellaneous Accounts BUDGET SUMMARY: 10110290 Account 711001 provides funding for County Auditor deductions, election expenses and expenses related to advertising and collecting delinquencies. These fees are deducted from the City's real estate apportionment. Account 711003 funds real estate taxes for properties and rights-of-way owned by the City that are not tax-exempt based on usage, or for which property tax exemption is pending. The amount budgeted varies widely each year based on properties acquired. Funding is also provided for payment of reparations per Ohio Revised Code. Account 713001 provides funding for the City’s annual audit. Account 755000 provides funding for unanticipated refunds. 10160290 Account 714002 provides funding for health services under contract with the Franklin County Board of Health (BOH), and funding for contracted mosquito spraying. Franklin BOH fee increases are based on increases in the City’s population, as well as inflationary costs. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022| OPERATING BUDGET Taxation 11/08/21 Deputy City Manager / Chief Finance and Development Officer Finance / Taxation STATEMENT OF FUNCTIONS The Division of Taxation is responsible for the collection of all tax revenues, performing audits, delinquency collections, compliance projects, refunds and other duties as assigned. The City of Dublin continues to grow and, as a mandatory filing community, the City strives to continually reduce the number of paper forms and to use more innovative means for tax filings to achieve a higher level of distinction in Central Ohio. Preliminary and final audits are conducted to insure that all tax obligations have been fulfilled. The Director of Taxation works closely with businesses to guarantee proper and timely filing, paying and processing of all tax forms. OBJECTIVES AND ACTIVITIES  To operate an efficient, organized and cooperative tax office.  To reduce the number of withholding forms printed by allowing employers access to their applicable forms and to print them as needed (reduction in cost of printing and postage).  Continue to add payroll providers that remit payments using ACH Credit and to upload W2 forms electronically as mandated by HB5.  To accept payments via credit/debit cards and electronic checks through a third party provider at no cost to the City (increase customer service and reduce delinquencies).  To allow all Dublin residents to file electronically to reduce amount of paper received.  To allow tax practitioners to file clients’ returns and pay any tax due electronically.  To maintain prompt processing time frames on all returns and refunds.  To review withholding frequencies on all accounts and make necessary adjustments.  To closely monitor progress of collection efforts through formally established delinquency procedures.  To monitor income tax legislation and update income tax ordinance as necessary.  To accept payments processed through the Ohio Business Gateway and the Online Tax Tool.  To implement electronic filing and electronic funds transfer for withholding accounts.  To provide assistance in the administration of tax increment financing and economic development agreements.  To scan all tax documents to enable records to be accessed quickly and efficiently at each work- station and to cross-train Taxation staff. PERSONNEL DATA POSITION TITLE Director, Taxation Tax Manager Corporate Tax Auditor Auditor TOTAL PERMANENT PART-TIME Accounting Specialist-Tax Accounting Assistant TOTAL 2021 CURRENT NUMBER 1 1 3 1 6 1 1 2 2022 PROPOSED 1 1 3 1 6 1 1 2 NOTES AND ADJUSTMENTS: 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 20 Finance Personal Services 701101 Full Time Salaries/Wages 575,293 531,430 531,430 578,105 701103 Overtime Wages 704 4,000 4,000 4,000 701201 Employee Benefits 185,462 182,715 182,715 245,970 702000 Training/Travel 3,075 2,250 2,250 2,250 Personal Services Total:764,534 720,395 720,395 830,325 Contractual Services 713004 Other Professional Services 0 900 900 900 713005 Misc. Contract. Serv.18,638 44,600 51,734 44,600 713006 State Utility Fees City Tax 0 500 500 500 713007 State Opt - In Fess City Tax 6,412 10,000 10,000 10,000 715001 Communications 13,499 3,000 3,000 3,000 716000 Memberships/Subscriptions 491 1,345 1,345 1,345 Contractual Services Total:39,040 60,345 67,479 60,345 Supplies 721001 Office Supplies 2,914 3,000 4,290 3,000 721004 Dublin Forms 0 2,500 2,500 2,500 724003 Equipment Maintenance 0 400 400 400 Supplies Total:2,914 5,900 7,190 5,900 Capital Outlay 731000 Furniture/Equipment 0 2,000 2,000 2,000 Capital Outlay Total:0 2,000 2,000 2,000 Other Charges and Ex 755000 Refunds 2,834,173 3,010,000 3,010,000 5,210,000 Other Charges and Ex Total:2,834,173 3,010,000 3,010,000 5,210,000 Finance Total:3,640,661 3,798,640 3,807,064 6,108,570 General Fund Total:3,640,661 3,798,640 3,807,064 6,108,570 2022 Operating Budget - City of Dublin, Ohio Taxation CITY OF DUBLIN | 2022| OPERATING BUDGET Taxation 11/08/21 Deputy City Manager / Chief Finance and Development Officer Finance / Taxation BUDGET SUMMARY: 10110220  Account 701101 provides funding for the staffing reflected in the Personnel Data.  Account 713004 provides funding for the cost for the State of Ohio tape which is used to ensure compliance.  Account 713005 includes funding to utilize a third party for collection of delinquent Accounts and research database costs.  Accounts 713006 and 713007 provides funding to cover fees for businesses who opted-in under the State’s tax collection program.  Account 715001 provides funding for postage, and Post Office box.  Account 721004 funds letters with Personal URLs that are sent to filers to direct them to their own site via the online tax tool to reduce the number of paper returns received; thus reducing the manpower necessary to ensure the returns are truly “Dublin” returns. Non-payroll service provider withholding Accounts will receive a letter with a Personal URL instead of a booklet that will allow them to print forms with their Dublin identification as needed and will identify them as “active” Accounts thereby reducing the City’s accepting dollars for Accounts with Dublin mailing address but not physically located in Dublin.  Account 755000 provides funding for income tax refunds. 10180220  Account 731000 provides funding for small office equipment. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Economic Development 11/08/21 Deputy City Manager / Chief Finance and Development Officer Economic Development STATEMENT OF FUNCTION The Director of Economic Development oversees three Administrators. The 2021 budget provides for continued emphasis on the key components of the City’s economic development program in support of Council’s goals, which include: business retention, expansion, attraction and creation; workforce development; entrepreneurship; and marketing and advocacy. Key project areas include West Innovation District, Dublin Corporate Area Plan, Bridge Street District, 100-gig Dublink Broadband deployment, and the Beta District/US 33 Smart Mobility Corridor. Additionally, economic development efforts will continue to include active engagement with Dublin-based businesses, various private and public organizations/agencies involved in local, regional and state-wide economic development; the integration of local economic development objectives with broader community planning policies and goals; pro-actively engage the development/real estate community; maintain involvement with community organizations and partners such as Dublin City Schools and Ohio University; administer City's incentive programs; and serve as a local business liaison to assist with development issues. OBJECTIVES AND ACTIVITIES Retain, grow, attract & create industry-focused jobs to ensure financial security of the City. Continue to promote development of seven key business districts. Seek opportunities for Council to engage businesses in accordance with Council goals. Provide a business retention and expansion program that effectively and pro-actively communicates to, engages with and involves Dublin businesses in the community & region. Continuously leverage the expertise and efforts of OneColumbus for business attraction and leverage the talent of City staff to respond to leads. Effectively communicate with Dublin businesses and the education/training community to understand access to, availability of and needs regarding a qualified workforce. Continually strengthen relations with the development and corporate real estate community. Assess and adjust organizational functions and processes in order to be development/re- development friendly while promoting and upholding high-quality growth standards. Positively and cooperatively interact with other government agencies and entities. Continue strengthening international business relationships and programming. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director of Economic Development 1 1 Economic Development Administrator 3 3 Senior Economic Development Administrator 0 0 Administrative Support 3 (1) 1 0 TOTAL 5 4 PART-TIME/SEASONAL STAFF Intern 1 1 TOTAL 1 1 NOTES AND ADJUSTMENTS: (1) The Administrative Support 3 position has moved to the Deputy City Manager/Chief Finance and Development Officer’s budget. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 70 Development Personal Services 701101 Full Time Salaries/Wages 349,496 447,545 447,545 367,780 701103 Overtime Wages 6 2,500 2,500 2,500 701104 Other Wages 19,081 20,000 20,000 20,000 701201 Employee Benefits 125,790 172,640 172,640 150,195 702000 Training/Travel 8,427 4,250 11,450 28,500 702001 Reimbursable Business Expense 202 2,000 2,000 2,500 703100 Meeting Expenses 368 12,000 12,000 12,000 Personal Services Total:503,369 660,935 668,135 583,475 Contractual Services 713004 Other Professional Services 442,991 587,100 649,098 438,750 715002 Advertising 222,227 258,000 264,770 258,000 715003 Printing and Reproductions 1,290 6,000 6,000 6,000 716000 Memberships/Subscriptions 32,408 34,465 34,465 38,580 Contractual Services Total:698,915 885,565 954,333 741,330 Supplies 721001 Office Supplies 2,365 2,500 2,707 2,500 Supplies Total:2,365 2,500 2,707 2,500 Capital Outlay 731000 Furniture/Equipment 0 2,500 2,500 2,500 Capital Outlay Total:0 2,500 2,500 2,500 Other Charges and Ex 751009 Economic Development 216,283 302,000 330,107 302,000 751010 Economic Dev Incentives 1,726,826 2,448,495 2,478,495 2,218,095 754002 Grants/Community Org 14,007 250,000 250,000 100,000 754004 Grants/VDO 0 0 148,882 0 Other Charges and Ex Total:1,957,116 3,000,495 3,207,484 2,620,095 Development Total:3,161,765 4,551,995 4,835,158 3,949,900 General Fund Total:3,161,765 4,551,995 4,835,158 3,949,900 2022 Operating Budget - City of Dublin, Ohio Economic Development CITY OF DUBLIN | 2022 | OPERATING BUDGET Economic Development 11/08/21 Deputy City Manager / Chief Finance and Development Officer Economic Development BUDGET SUMMARY: 10110740  Account 701101 provides funding for staffing reflected in the Personnel Data.  Account 702000 includes travel/training and certification courses for staff.  Account 702001 includes funds for business meeting expenses for luncheons with developers, business leaders, prospective industries, etc.  Account 703100 provides funding for group meetings sponsored by the City.  Account 713004 includes funding for consultation related to economic development including workforce programs, real estate reports, and Dublin Entrepreneurial Center (DEC) sponsorship. Funding has also been provided for data analytic work.  Account 715002 includes funds for marketing and advertising focused on targeted industry attraction efforts including print and digital web advertising.  Account 715003 funds printed projects, site selection and program materials, business retention packets and event invitations for economic development.  Account 716000 provides funding for such memberships as with the Mid-Ohio Development Exchange (MODE)/OneColumbus partnership, Catylist real estate database, international business groups, etc.  Account 751009 includes funds to support economic development programs including business appreciation, business attraction, retention and expansion; along with regional and joint partnerships, including Rev1 Ventures, Dublin 100-gig Transport program , and a Downtown Dublin parking agreement with Dublin Community Church.  Account 751010 reflects funding for active economic development incentives in accordance with executed Economic Development Agreements (EDA). CITY OF DUBLIN | 2022 | OPERATING BUDGET Economic Development 11/08/21 Deputy City Manager / Chief Finance and Development Officer Economic Development PERFORMANCE MEASURES: 1) Total Number of Jobs Retained through Economic Development Agreements This measure shows that through the execution of Economic Development Agreements (EDAs), the City is successful at retaining employers at risk of moving from Dublin. This does not include renewed leases without incentives. 2) Total Number of Jobs Created through Economic Development Agreements This measure shows that through the execution of EDAs, the City is successful at recruiting new employers to Dublin. This is not a city-wide statistic, as many companies move into Dublin without incentives. It will ebb and flow every year, and cannot be compared to other years. Jobs Created and Job Retained figures are tied ONLY to the specific handful of EDAs executed each year: those that receive incentives to stay/grow/move to Dublin. Year EDAs Jobs Retained New Jobs 2020 4 324 588 2019 14 858 2371 2018 5 1,539 417 2017 8 425 298 2016 4 2,148 25 2015 11 1,853 687 2014 6 289 269 2013 9 1,169 806 2012 5 711 299 Total 66 9316 5760 3) City of Dublin Unemployment Rate – Civilian Labor Force data A high rate of unemployment indicates limited employment opportunities in a labor market that is in a situation of oversupply. A low rate of unemployment indicates a tight labor market, potential scarcity of skilled labor, and future cost pressures from wage demands from workers. Ideally, 5.5% is an acceptable percentage. Anything above 8% or below 5% is challenging. 4.92% 3.63%3.04%3.10%3.40%3.28%2.99% 3.80% 0% 1% 2% 3% 4% 5% 6% 2013 2014 2015 2016 2017 2018 2019 2020 City of Dublin Unemployment Rate Rate Trendline CITY OF DUBLIN | 2022 | OPERATING BUDGET Economic Development 11/08/21 Deputy City Manager / Chief Finance and Development Officer Economic Development 4)City of Dublin Commercial Office Vacancy Rate Vacancy Stabilization is considered 12.5%. Dipping below 10% indicates the need for more office product/new development, and rental rates typically begin to rise and get increasingly competitive. Getting above 13% indicates it’s a renter’s market, and rates are typically competitive. Anything consistently about 17% requires deeper analysis to understand if there is a great overall issue driving the high rate (a spike in new buildings added to inventory, aging buildings going empty, crime, unrealistic pricing, surrounding infrastructure problems, recent change in building values or taxes, recent and proximate new inventory competition, etc). 5)Annual Number of Retention and Company Outreach Meetings Conducted The goal is to have meaningful interactions with as many companies as possible annually. This is accomplished through 1-on-1 meetings, tours, conversations to discuss and solve issues, and recognitions. The Economic Development Division’s annual goal is 400 visits. 14.50%13.83%12.93% 9.28%8.08% 9.96% 14.98%13.47% 0% 2% 4% 6% 8% 10% 12% 14% 16% 2013 2014 2015 2016 2017 2018 2019 2020 City of Dublin Office Vacancy Rate Rate Trendline 366 308 298 370 356 409 399 497 0 200 400 600 2013 2014 2015 2016 2017 2018 2019 2020 Annual Number of Retention and Company Outreach Meetings Conducted Number of Meetings Trendline CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Planning 11/08/21 Deputy City Manager / Chief Finance and Development Officer Planning STATEMENT OF FUNCTION Planning is responsible for managing the City’s development process, undertaking plan updates and special studies, and enforcing the City’s codes relative to the built environment. This includes land use planning, zoning reviews, code enforcement, public engagement, and support of several boards and commissions. The division is responsible for analyzing the changing needs of the City, identifying, and implementing long range planning objectives that address these needs. This includes identifying trends that need to be addressed (changes in demographics, shifting market conditions, current thinking in land planning and urban design, housing needs, etc.) and undertaking the relevant studies or plan updates. All of these activities relate to the following functional areas: development proposals review; Community Plan maintenance and implementation; project analysis; area studies; code enforcement; zoning compliance; land use modeling; code amendments; and customer service operations. Mission Statement The mission of Planning is to provide professional and technical expertise to guide the land use decisions of public officials, residents and the development community. We engage our citizens to establish and realize a long-range vision for Dublin’s land use and development character. We facilitate the zoning process through the implementation of the Community Plan and the administration and enforcement of the City’s land use codes. OBJECTIVES AND ACTIVITIES  To be responsive to citizens on planning issues and facilitate a citizen participation process.  To plan the orderly, high quality growth of the city by implementing the Community Plan.  To assist economic development activities by providing land use/site design support.  To assist in the coordination and the implementation of the capital improvement program.  To manage development proposals through the public hearing process.  To administer development regulations.  To be responsive to City Council goals.  To ensure compliance with all orders of City Council, Planning and Zoning Commission, Administrative Review Team, Board of Zoning Appeals, Architectural Review Board, and various special committees and groups. PERSONNEL DATA POSITION TITLE Director, Planning Senior Planner Planner II Planner I (1) Planning Technician (2) Code Enforcement Supervisor Code Enforcement Officer Zoning Inspector Administrative Support 3 (2) Administrative Support 2 Administrative Support 1 (3) TOTAL PART-TIME/SEASONAL STAFF Planning Assistant / Intern TOTAL 2021 CURRENT NUMBER 1 3 2 3 1 1 3 2 1 1 1 19 3 3 2022 PROPOSED 1 3 2 2 2 1 3 2 0 1 0 17 3 3 NOTES AND ADJUSTMENTS: (1) Planner I position has transferred to the Transportation and Mobility work unit. (2) The Administrative Support 3 position is reallocated to a Planning Technician position. (3) The Administrative Support 1 has moved to the Office of the Deputy City Manager/Chief Finance and Development Officer. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 70 Development Personal Services 701101 Full Time Salaries/Wages 1,295,923 1,385,180 1,385,180 1,179,695 701103 Overtime Wages 7,217 12,500 12,500 12,500 701104 Other Wages 29,390 70,020 70,020 70,020 701201 Employee Benefits 514,352 563,585 563,585 486,140 701204 Uniforms and Clothing 2,100 2,810 3,961 2,810 702000 Training/Travel 6,091 20,650 33,550 41,300 703100 Meeting Expenses 0 750 1,750 750 Personal Services Total:1,855,073 2,055,495 2,070,546 1,793,215 Contractual Services 712008 Planning Services 75,073 80,000 297,673 300,000 713004 Other Professional Services 59,276 80,000 200,190 102,000 713005 Misc. Contract. Serv.4,606 4,300 4,300 4,300 715001 Communications 2,293 7,500 8,550 7,500 715003 Printing and Reproductions 0 2,000 2,000 2,000 716000 Memberships/Subscriptions 5,471 10,000 11,470 10,000 717001 Rents and Leases 2,196 2,820 2,820 2,820 Contractual Services Total:148,915 186,620 527,003 428,620 Supplies 721001 Office Supplies 4,595 8,000 11,499 8,000 721002 Operating Supplies 1,209 4,000 4,147 4,000 724003 Equipment Maintenance 0 500 500 500 Supplies Total:5,804 12,500 16,146 12,500 Capital Outlay 731000 Furniture/Equipment 212 4,500 3,000 4,500 Capital Outlay Total:212 4,500 3,000 4,500 Other Charges and Ex 751011 Dublin 2035 Framework 0 250,000 250,000 250,000 753001 Code Enforcement 2,726 10,000 12,225 10,000 755000 Refunds 0 0 1,500 1,500 Other Charges and Ex Total:2,726 260,000 263,725 261,500 Development Total:2,012,730 2,519,115 2,880,420 2,500,335 General Fund Total:2,012,730 2,519,115 2,880,420 2,500,335 2022 Operating Budget - City of Dublin, Ohio Planning CITY OF DUBLIN | 2022 | OPERATING BUDGET Planning 11/08/21 Deputy City Manager / Chief Finance and Development Officer Planning BUDGET SUMMARY: 10120720  Account 701101 provides funding for the staffing reflected in the Personnel Data. One of the three existing Planner I positions is being transferred to the Transportation and Mobility Division and the Administrative Support 1 has been transferred to the Deputy City Manager/Chief Finance and Development Officer.  Account 701104 provides wages for the Planning Assistants.  Account 702000 provides funding for training and travel, which has been restored as in-person training is available. Planning staff will continue to utilize virtual or alternative opportunities for training as are available to gain required continuing education and certification requirements.  Account 703100 provides funding for public meetings supplies.  Account 712008 provides funding for general planning services and area studies including an update to the Historic Dublin Area Plan as part of the implementation of the Historic Dublin Task Force recommendations; an update to the Subdivision Regulations; and an update of the Community Plan, including fiscal, land use, and utility modeling. Increased budget is due to funding for the update to the Community Plan.  Account 713004 provides funding for consultants that support the City’s boards and commissions through the development review process, including architectural consulting services, historic preservation consulting services, and graphic design consulting services. Increased budget is due to Architectural Reviews.  Account 715001 provides funding for postage for all work units located within the Development Building.  Account 716000 provides funding for professional membership and certification fees such as the APA (state and national) and ASLA.  Account 721002 includes funding for office supplies and supplies for specialized presentations.  Account 751011 provides funding for the implementation of the Dublin 2035 Framework Plan. Funding from the account may include feasibility studies and strategic planning efforts to implement the outcome of 2035 Framework. This may include additional public engagement, additional consultant and expert support.  Account 753001 provides funding for mowing services and landscape projects under the supervision of the City’s Zoning Inspectors and Code Enforcement Officers. The majority of these costs are recovered through assessments. 10180720  Account 731000 provides funding for equipment and furniture. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK Building Standards 11/08/21 Deputy City Manager / Chief Finance and Development Officer / Building Standards STATEMENT OF FUNCTIONS: Building Standards is under the administrative direction of the Director of Building Standards (Chief Building Official) who reports to the Deputy City Manager/Chief Finance and Development Officer. The primary responsibility of Building Standards is to ensure that all new construction, both commercial and residential, complies with all applicable state, local, and national building codes. OBJECTIVES AND ACTIVITIES:  To ensure that all new construction complies with all applicable state, local, and national building codes.  To perform plan reviews on applications, issue permits, perform inspections, and issue Certificates of Occupancy.  To provide direction and to communicate with building design professionals, contractors, builders, homeowners, and the general public.  To provide timely information regarding levels and types of construction activity within the City to various stakeholders.  To provide architectural support for City projects. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director, Building Standards 1 1 Commercial Plans Examiner 1 1 Senior Building Inspector 1 1 Building Inspector 4 4 Electrical Inspector (1) 2 1 Residential Plans Examiner 1 1 Development Review Specialist 1 1 Review Services Coordinator 1 1 Permit Technician 2 2 TOTAL 14 13 PART-TIME/SEASONAL STAFF Electrical Inspector (1) 0 1 TOTAL 0 1 NOTES AND ADJUSTMENTS: (1) One Electrical Inspector full-time position is reallocated to a part-time position. CITY OF DUBLIN | 2022 | OPERATING BUDGET 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 70 Development Personal Services 701101 Full Time Salaries/Wages 1,040,000 1,085,940 1,081,940 1,025,475 701103 Overtime Wages 7,396 10,000 10,000 10,000 701104 Other Wages 0 0 4,000 39,000 701201 Employee Benefits 425,170 453,805 453,805 495,855 701204 Uniforms and Clothing 960 3,000 3,000 3,000 702000 Training/Travel 870 5,000 5,000 5,000 703100 Meeting Expenses 194 2,000 2,000 2,000 Personal Services Total:1,474,589 1,559,745 1,559,745 1,580,330 Contractual Services 712003 Plan Review 172,574 150,000 225,858 150,000 712004 Building Inspection Services 78,039 150,000 148,858 150,000 713004 Other Professional Services 0 2,000 2,000 2,000 713005 Misc. Contract. Serv.57,765 70,000 70,000 70,000 715003 Printing and Reproductions 6,486 3,000 3,391 3,000 716000 Memberships/Subscriptions 1,002 3,000 3,000 3,000 Contractual Services Total:315,866 378,000 453,107 378,000 Supplies 721001 Office Supplies 2,106 4,000 4,268 4,000 721002 Operating Supplies 463 6,000 6,000 6,000 Supplies Total:2,569 10,000 10,268 10,000 Other Charges and Ex 755000 Refunds 70 7,500 49,618 7,500 Other Charges and Ex Total:70 7,500 49,618 7,500 Development Total:1,793,095 1,955,245 2,072,739 1,975,830 General Fund Total:1,793,095 1,955,245 2,072,739 1,975,830 2022 Operating Budget - City of Dublin, Ohio Building Standards CITY OF DUBLIN | 2022 | OPERATING BUDGET Building Standards 11/08/21 Deputy City Manager / Chief Finance and Development Officer / Building Standards BUDGET SUMMARY: 10120730  Account 701101 provides funding for staffing reflected in the Personnel Data.  Account 701104 provides funding for the part-time Electrical Inspector position.  Account 701204 provides funding for uniforms, includes; shirts, boots and cold weather wear for Inspectors.  Account 702000 provides funding for training, attendance at regional conferences and required State certifications.  Account 712003 funds contract services needed to complement the plan review which are completed in-house. The budget for this account fluctuates with the level of building activity; however fees collected directly offset this expense.  Account 712004 includes funding for plumbing inspection services from the Franklin County Board of Health. The budget for this account fluctuates with the level of building activity; however fees collected directly offset this expense.  Account 713004 provides funding to compliment the City’s in-house plan review process.  Account 713005 provides funding for credit card machine transaction fees.  Account 721002 provides funding for supplies such as technical equipment, code reference materials for Inspectors and Plan Review staff.  Account 755000 provides funding for unanticipated fee refunds. CITY OF DUBLIN | 2022 | OPERATING BUDGET Building Standards 11/08/21 Deputy City Manager / Chief Finance and Development Officer / Building Standards Performance Measures: 1. Commercial/Residential New Building Permits Issued *2021 Total is projected, based upon 7/31/21 permit data (464 actual ytd) **3 year average does not include the 2021 projected statistics Construction activity within the City of Dublin maintained solid levels over the last number of years . The projected 2021 permits are approx. 21% higher than the 3 year average. Commercial permits have maintained a healthy pace and the size of the projects continue to increase as well. Building Standards must continue to examine its resources, both fiscally and in personnel, to keep pace with these indicators and to maintain the highest level of service. Workloads at the new normal level, will continue with the addition of major commercial and residential development for the foreseeable future. CITY OF DUBLIN | 2022 | OPERATING BUDGET Building Standards 11/08/21 Deputy City Manager / Chief Finance and Development Officer / Building Standards Performance Measures: 2. Total Number of Building Inspections over the Last 19 Months (Commercial/Residential) Total number of building inspections is a good indicator of the overall health of the construction sector. The graph above captures the total Commercial and Residential building inspections over the last 19 months. We are still experiencing the worldwide COVID-19 Pandemic, which began in March of 2020 and field inspections have been affected the most of any of our operations. Our Plan Review operation, which is completely electronic/online, has not slowed significantly. Maintaining social distancing and complying with the accepted PPE requirements, has taken its toll. As you can see from the June and July 2021 inspection numbers above, project inspections are starting to pick back up and appear to be moving back to a more normal level. We have continued to provide requested inspections for the entire Pandemic period and we will continue to do so. We are vigilant regarding wearing our PPE equipment in the field and are doing our best to keep all of our staff safe and healthy. 1051 783 748 704 684 930 874 757 690 827 657 721 594 493 660 647 655 751 852 450 550 650 750 850 950 1050 Number of Inspections -All Types CITY OF DUBLIN | 2022 | OPERATING BUDGET Building Standards 11/08/21 Deputy City Manager / Chief Finance and Development Officer / Building Standards Performance Measures: 3. Building Permits Issued: Total Square Feet x 1,000 (Commercial and Residential) *2021 Total is projected based upon 7/31/21 permit data (actual 1,171 ytd) **3 year average does not include the 2021 projected statistic The total number of square feet of construction in 2015 and 2017 set records for recent construction activity. Continuing development in the Bridge Street District, other commercial developments and steady residential construction bode well for 2021 and beyond. We do not anticipate continued record- breaking years and expect the new normal will be nominally less than the 3 year average. We are projecting 2021 Building Permit Square Footage to be 93% of the 3 year average. Building permit fees are based primarily on square footage of construction. When square footage activity increases, building permit revenues also increase. There is also a corresponding increase in “over-the-counter” permit activity, due to the need for associated electrical, mechanical, plumbing and fire protection permits. CITY OF DUBLIN | 2022 | OPERATING BUDGET Building Standards 11/08/21 Deputy City Manager / Chief Finance and Development Officer / Building Standards Performance Measures: 4. Total Number of Plan Review Rounds (Commercial and Residential) *2021 Total is projected based upon 7/31/21 plan review data (actual 1,076 ytd) **3 year average does not include the 2021 YTD projected statistics The number of plan review rounds is a metric which directly impacts internal staffing demands and external consultant plan review staffing requirements. Residential applications may average 1½ review rounds per application. It is not unusual for commercial applications to require 10 to 15 review rounds per application, half of which are directly related to applicant requested phased submittals and field changes during the construction process. We have made a true effort to reduce the amount of phased plan review submittals over the last two years. Our projected 2021 number of plan review rounds is 1,845, which is 107% of our 3 year average. As the number of plan review rounds reduce, our outside plan review consultant charges will reduce as well. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Transportation & Mobility 11/08/21 Deputy City Manager / Chief Finance and Development Officer/ Transportation & Mobility STATEMENT OF FUNCTIONS Transportation & Mobility is responsible for comprehensive transportation planning and operations (including traffic engineering and safety). This work unit explores ways to make transportation more efficient and accessible and developing and evaluating innovative approaches to transportation and mobility (all modes). This work unit is tasked with understanding transportation and mobility needs, coordinating options to meet needs, and integrating transportation into planning and programs. Transportation & Mobility explores ways to enhance safety and mobility options through emerging technologies and is responsible for leading Connected Dublin’s Smart Mobility initiatives (within the Beta District). This work unit is responsible for parking management. Transportation & Mobility also provides services such as operation and maintenance of traffic signals, street lights, the outdoor warning system, school zone flashers, traffic control and regulatory signs and pavement marking maintenance, standards and design. OBJECTIVES AND ACTIVITIES  To establish design standards for City transportation, traffic signals, traffic control signs, and pavement markings.  To maintain traffic signals, street lights, the outdoor warning system, school zone flashers, traffic signs and pavement markings.  To perform and maintain transportation modeling for determining needed transportation infrastructure improvements.  To pursue funding and programming for needed transportation improvements.  To research, evaluate, and develop comprehensive and innovative approaches to mobility options through emerging technologies.  To manage parking with the goal of improving mobility and promote economic development. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director, Transportation & Mobility 1 1 Deputy Director 1 1 Civil Engineer II 2 2 Planner II (1) 0 1 Maintenance Crew Supervisor 1 1 Electrical Worker 4 4 Maintenance Worker 2 2 Administrative Support 2 1 1 TOTAL 12 13 NOTES AND ADJUSTMENTS: (1) The Planner I position in Planning is being reallocated from the Planning Division to this budget, and reclassified to a Planner II. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 70 Development Personal Services 701101 Full Time Salaries/Wages 0 0 920,510 1,023,395 701103 Overtime Wages 0 0 10,000 10,000 701201 Employee Benefits 0 0 434,170 549,760 701204 Uniforms and Clothing 0 0 4,740 7,550 702000 Training/Travel 0 0 17,120 21,310 703100 Meeting Expenses 0 0 140 1,000 Personal Services Total:0 0 1,386,680 1,613,015 Contractual Services 713004 Other Professional Services 0 0 415,000 888,000 715001 Communications 0 0 550 1,000 716000 Memberships/Subscriptions 0 0 2,460 3,445 Contractual Services Total:0 0 418,010 892,445 Supplies 721001 Office Supplies 0 0 3,100 3,100 721002 Operating Supplies 0 0 4,250 4,250 724003 Equipment Maintenance 0 0 3,000 3,000 725002 Signs 0 0 150,000 190,000 Supplies Total:0 0 160,350 200,350 Development Total:0 0 1,965,040 2,705,810 General Fund Total:0 0 1,965,040 2,705,810 2022 Operating Budget - City of Dublin, Ohio Transportation and Mobility CITY OF DUBLIN | 2022 | OPERATING BUDGET Transportation & Mobility 11/08/21 Deputy City Manager / Chief Finance and Development Officer/ Transportation & Mobility BUDGET SUMMARY: 10170750 (Previously 10170381)  Account 701101 provides funding for staffing reflected in the Personnel Data and notes and adjustments.  Account 702000 provides for training and certifications.  Account 713004 provides funding for professional services including general engineering transportation tasks; wayfinding plans; travel demand models and land use updates; traffic calming programs.  Account 725002 provides funding for sign shop materials. Increased in budget provides for secondary wayfinding signs, and pavement markings. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 70 Development Contractual Services 717005 Utilities- Other Fuel Types 0 0 293,655 248,500 Contractual Services Total:0 0 293,655 248,500 Supplies 724001 General Maintenance 0 0 162,070 162,070 Supplies Total:0 0 162,070 162,070 Development Total:0 0 455,725 410,570 General Fund Total:0 0 455,725 410,570 2022 Operating Budget - City of Dublin, Ohio Transportation and Mobility - Miscellaneous Transportation & Mobility - Misc 11/08/21 Deputy City Manager / Chief Finance and Development Officer/ Transportation & Mobility Miscellaneous BUDGET SUMMARY: 10150750 (Previously 10150390)  Account 717005 provides funding for electrical service to the City’s streetlights and outdoor early warning siren system.  Account 724001 provides funding to purchase parts and supplies for the City’s streetlights and outdoor early warning siren system, as well as a tester for 480V LED street lights. CITY OF DUBLIN | 2022 | OPERATING BUDGET CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Facilities 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Facilities Management STATEMENT OF FUNCTIONS: Facilities Management is charged with managing the City’s investment in public buildings by ensuring that both the appearance and functions are preserved. This is accomplished by adhering to proper preventive maintenance programs, performing repairs in a professional manner and as quickly as possible, maintaining a safe and clean environment for building occupants and visitors, and by seeking the most efficient utilization of space and energy resources. OBJECTIVES AND ACTIVITIES: To establish and implement a proactive preventive maintenance program. To perform regular inspections of City facilities and equipment. To provide custodial services in City facilities, utilizing green cleaning practices to the extent possible. To perform repairs to equipment and facility components. To provide oversight for facility construction and renovation projects. To perform citywide space needs evaluation, planning and design. To reduce energy consumption in City facilities by introducing best practices in conservation and installing efficient mechanical and electrical systems. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director, Facilities and Fleet Management (1) .6 Operations Administrator 1 Maintenance Crew Supervisor 2 Facilities System Specialist 1 Maintenance Worker 3 Custodial Worker 8 Administrative Support 2 1 TOTAL 16.6 PART-TIME/SEASONAL STAFF Seasonal Maintenance Worker 5 TOTAL 5 .6 1 2 1 3 8 1 16.6 5 5 NOTES AND ADJUSTMENTS: (1) The Director position is split 40% to the Fleet Management work unit, and 60% to the Facilities work unit in the General Fund. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 30 Public Works Personal Services 701101 Full Time Salaries/Wages 1,085,683 1,052,740 1,052,740 1,046,305 701103 Overtime Wages 3,294 20,000 20,000 20,000 701104 Other Wages 52,115 74,960 59,960 74,960 701201 Employee Benefits 477,405 506,550 506,550 518,360 701204 Uniforms and Clothing 12,607 12,400 12,973 11,000 702000 Training/Travel 449 3,000 3,000 6,000 703100 Meeting Expenses 0 250 250 250 Personal Services Total:1,631,554 1,669,900 1,655,473 1,676,875 Contractual Services 713005 Misc. Contract. Serv.242,342 317,220 449,163 317,220 715001 Communications 5,500 3,500 5,000 3,500 716000 Memberships/Subscriptions 323 500 700 500 717001 Rents and Leases 4,634 5,100 5,100 5,100 717005 Utilities- Other Fuel Types 410,847 519,350 671,798 515,000 Contractual Services Total:663,646 845,670 1,131,761 841,320 Supplies 721001 Office Supplies 611 2,000 2,089 2,000 721002 Operating Supplies 86,294 127,500 153,969 127,500 724003 Equipment Maintenance 203,236 224,910 310,188 230,000 Supplies Total:290,140 354,410 466,246 359,500 Capital Outlay 731000 Furniture/Equipment 9,705 10,000 10,000 10,000 734002 Tools 170 1,500 1,500 1,500 Capital Outlay Total:9,875 11,500 11,500 11,500 Public Works Total:2,595,215 2,881,480 3,264,981 2,889,195 General Fund Total:2,595,215 2,881,480 3,264,981 2,889,195 2022 Operating Budget - City of Dublin, Ohio Facilities Management CITY OF DUBLIN | 2022 | OPERATING BUDGET Facilities 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Facilities Management BUDGET SUMMARY: 10110350 Account 701101 provides funding for full-time staffing reflected in the Personnel Data. Account 701103 includes funding for overtime wages to provide staff coverage for maintenance projects, emergency call-ins and special events. Account 701104 provides funding for Seasonal Maintenance Workers who maintain restrooms in the parks during the spring and summer. One position assists maintenance with building aesthetics (e.g. painting and power washing). Account 701204 provides funding for Uniforms and Clothing for maintenance and custodial staff. Account 702000 provides funding for staff training and professional development. Account 713005 includes funding for preventive maintenance contracts for mechanical systems throughout City-owned facilities, contract cleaning at one building and scheduled cleaning services for carpet and windows in multiple buildings. Also provides funding for rental of floor mats, pest control service, fire and security alarm monitoring. Account 715001 provides funding for postage for the Service Center mail meter and funds for express mail and courier services. Account 716000 provides funding for professional memberships. Account 717001 provides funding for rents and lease. Account 717005 provides funding for electricity, natural gas and water and sewer charges for City facilities with the exception of the Community Recreation Center (charged to the DCRC facility Account). Account 721001 provides funding for miscellaneous office supplies. Account 721002 includes funding for custodial and maintenance operating and cleaning supplies. Account 724003 includes funding for ongoing general maintenance of City-owned facilities except for the Community Recreation Center and outdoor pools, which have their own funding source. 10180350 Account 731000 includes funding for items such as replacement furniture and flooring repairs in various City buildings. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Fleet 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Fleet Management STATEMENT OF FUNCTIONS Fleet Management provides City staff with safe, well-maintained vehicles and equipment, enabling them to perform their work with high performing vehicles that reflect a positive image for the City. Fleet Management continues to pursue alternative fuel and other options in an effort to reduce emissions of the City fleet and equipment. Additionally, Fleet Management oversees the City’s fueling station providing the City’s fleet, Dublin City Schools and Washington Township Fire Department with fuel. OBJECTIVES AND ACTIVITIES  Provide the highest vehicle maintenance standards.  Properly maintain fleet to ensure all City assets are safe for use.  Add/replace vehicles and equipment as needed to ensure the correct equipment is available to complete tasks safely and economically while delivering services to residents at expected levels.  Implement consistent preventive maintenance performance measures along with asset availability, schedule vs nonscheduled and technician productivity measurements to ensure maximum usage of assets.  Provide support for the online auction to dispose of older assets from the fleet.  Analyze alternative fuel and hybrid fleet options and incorporate those options when appropriate.  Oversee the City’s fueling station, to ensure everything is functioning properly at the time of fueling, so the city vehicles can record the proper information. If the information is recorded properly, it helps maintain the PM’s (preventive maintenance) on the vehicles.  Monitor and analyze vehicle and equipment usage to ensure proper size of fleet.  Monitor the Motor Pool to get a better utilization of all vehicles. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director, Facilities and Fleet Management (1) .4 Fleet Manager 1 Fleet Technician II 1 Fleet Technician I 5 Administrative Support 2 (2) 1 TOTAL 8.4 .4 1 1 5 0 7.4 NOTES AND ADJUSTMENTS: (1) The Director position is split 40% to the Fleet Management work unit and 60% to the Facilities work unit in the General Fund. (2) The Administrative Support 2 position is reallocated to a part-time position in the Office of the DCM-COO for administrative support and to help cover the Fleet Center front desk. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 30 Public Works Personal Services 701101 Full Time Salaries/Wages 551,451 648,860 648,860 571,140 701103 Overtime Wages 19,263 50,000 50,000 50,000 701201 Employee Benefits 206,988 240,160 240,160 221,270 701204 Uniforms and Clothing 7,261 9,375 11,854 9,375 702000 Training/Travel 5,380 9,250 9,250 18,500 Personal Services Total:790,343 957,645 960,124 870,285 Contractual Services 713004 Other Professional Services 3,668 12,950 12,950 11,300 713005 Misc. Contract. Serv.104,589 90,000 99,279 130,000 716000 Memberships/Subscriptions 3,368 4,900 4,900 4,200 717001 Rents and Leases 8,408 58,000 58,314 48,000 Contractual Services Total:120,033 165,850 175,443 193,500 Supplies 721001 Office Supplies 1,422 1,500 1,500 1,500 721002 Operating Supplies 10,553 39,500 46,620 29,500 724003 Equipment Maintenance 18,235 17,000 19,000 17,000 726001 Vehicle Maintenance 476,008 460,000 513,351 460,000 726002 Fuel 829,215 1,785,750 2,000,090 1,510,665 Supplies Total:1,335,433 2,303,750 2,580,561 2,018,665 Capital Outlay 731000 Furniture/Equipment 0 1,000 1,000 1,000 734002 Tools 17,742 18,100 18,100 18,100 Capital Outlay Total:17,742 19,100 19,100 19,100 Public Works Total:2,263,551 3,446,345 3,735,228 3,101,550 General Fund Total:2,263,551 3,446,345 3,735,228 3,101,550 2022 Operating Budget - City of Dublin, Ohio Fleet Management CITY OF DUBLIN | 2022 | OPERATING BUDGET Fleet 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Fleet Management BUDGET SUMMARY: 10110370 Account 701101 provides funding for the staffing reflected in the Personnel Data. Account 701103 provides funding for overtime. Account 701204 provides funding for rental uniforms, boots and gloves, and safety glasses. Account 702000 provides funding for ASE certifications, welding certifications, and other specialized training. As well as APWA conference and the GFX conference. Account 713004 includes funding for required fuel tank registrations and fuel tank cleanings; service on the parts cleaner; vehicle registration, titles, plates, and towing of vehicles. Account 713005 provides funding for miscellaneous contractual services, such as detailing of vehicles, and bucket truck inspections. This Account also provides funding for Integrated Business Solutions (IBS - NAPA) which is the City’s parts provider, therefore also handling inventory and warranties. It is a contract that provides for a NAPA employee to be on-site during regular business hours. The budget reflects a cost increase for 2022. Account 716000 provides funding for memberships/subscriptions, such as the National Association of Fleet Administrators (NAFA) and American Public Works Association (APWA). Account 717001 provides funding for rental of welding tanks, vehicle and equipment rental. Account 721002 provides funding for operating supplies such as soaps for the car wash, hand cleaners, and welding torch supplies. Account 724003 provides funding for maintenance and various equipment inspections. This would include maintenance on lift inspections, fuel system maintenance and repairs, bucket truck inspections (OSHA required), and bulk oil delivery system. Account 726001 provides funding for the repair and maintenance of all City-owned vehicles and equipment (tires, parts, curb shoes, blades, plows, cutting edges). Account 726002 provides funding for fuel (unleaded, diesel, CNG) and other petroleum products. Over 50% of the fuel purchased by the City is consumed by the Dublin City School District and Washington Township. Those costs are recovered through reimbursement to the City based on actual usage, plus a surcharge. 10180370 Account 731000 provides funding for miscellaneous office furniture. Account 734002 provides funding for tool allowance for the technicians and special tools due to model year changes. CITY OF DUBLIN | 2022 | OPERATING BUDGET Fleet 11/08/21 Asset Availability 97.27% 98.35% 99.59% 99.07% 99.59% 99.85% 99.69% 99.06% 99.37%100.00%98.15%100.00%98.73% 100% 9 0 % 8 0 % 7 0 % 6 0 % 5 0 % 4 0 % 3 0 % 2 0 % 1 0 % 0% ning pe e e s t l e s e iti Fl Poo ring c ic tio o nts e e rds n s n t n gy e ic e i t i P Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Fleet Management PERFORMANCE MEASURES: Since keeping assets on the road is the essential purpose of a fleet management organization, the rate of fleet availability is perhaps the most important of all fleet performance measures. Asset availability generally accepted benchmark is 95% or better for your entire fleet. Decisions as to what constitutes downtime and factors such as age of the fleet and the mix of vehicle types will have a major impact on the performance the fleet organization can attain. As with most of the performance measures, perhaps the best value in tracking the fleet availability is to chart one’s own performance over time. This way the fleet staff can monitor trends and document the impact that decisions such as a reduction in fleet replacement funding have on the fleet availability. CITY OF DUBLIN | 2022 | OPERATING BUDGET Fleet 11/08/21 Scheduled vs Non- Scheduled Repairs 6% 94% Scheduled Non-Scheduled Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Fleet Management PERFORMANCE MEASURES: The monitoring of scheduled repairs is a performance measure that fleet applies here for accountability of the operation and uses to avoid unscheduled repairs and downtime when possible. It helps to monitor the efficiency and effectiveness’s of various repair activities. This is a key performance indicator of how well your Preventive Maintenance (PM) program is working. Scheduling the majority of the workload allows fleet to build a work plan and manage the majority of its shops resources in the most cost-effective way. Catching items before an asset is returned to service will increase by 20% asset availability, productivity, and customer service. “If we’re not customer service driven, our vehicles won’t be either” CITY OF DUBLIN | 2022 | OPERATING BUDGET Fleet 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Fleet Management PERFORMANCE MEASURES: This performance measure allows fleet to see the overall utilization of all assets within fleet. In keeping with best practices and the fleet utilization policy, we can monitor assets to see if they are meeting the threshold set forth. Our best practice states 4000 miles per year for on road assets and at least 250 hours per year for equipment/off road assets. This allows fleet to ensure that we have the right size fleet and assets are not being under or over utilization in their area of operation. This also allows fleet to help determine if more or less assets are needed. CITY OF DUBLIN | 2022 | OPERATING BUDGET Fleet 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Fleet Management PERFORMANCE MEASURES: This performance measure is one that is used regularly by the fleet to ensure we are achieving the optimal technician productivity. Lower than average productivity can be attributed to many things that are not directly associated with the technician. Parts availability, access to special tools, and the overall work flow process are just a few. Optimizing technician productivity is important. High productivity helps with morale, customer satisfaction and the overall fleet budget. Best practices say between 65-75%, you are doing well. CITY OF DUBLIN | 2022 | OPERATING BUDGET Fleet 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Fleet Management PERFORMANCE MEASURES: This performance measurement allows for a live look at what is actively being worked on in the fleet maintenance facility. It allows fleet to manage the workflow of all the technicians. It also allows fleet to look at what is at a vendor and what is warranty work being conducted. CITY OF DUBLIN | 2022 | OPERATING BUDGET Fleet 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Fleet Management PERFORMANCE MEASURES: This measurement shows where the fleet is on the overall operation of timely repairs that come in. Our best practice for our fleet is 90% within 48 hours in and out of the shop and 10% within 48+ hours. This allows us to see where we need to improve our service in getting assets in and out of the shop in an efficient manner. CITY OF DUBLIN | 2022 | OPERATING BUDGET Fleet 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Fleet Management PERFORMANCE MEASURES: The purpose of the Preventive Maintenance (PM) program is to increase operator safety, reduce downtime, track warranty, and avoid costly repairs. Operators must assist the PM program by conducting daily inspections, entering in accurate meter readings and keep PM appointments and following city operating policy and procedures. CITY OF DUBLIN | 2022 | OPERATING BUDGET Fleet 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Fleet Management PERFORMANCE MEASURES: Utilization The goal of this performance measure is to provide a reliable, accurate and credible tool for our fleet staff to use in evaluating one of the aspects of the performance of our fleet. Fleet staff can use this information to track the level of performance of the fleet assets and make adjustments to improve that performance if necessary, with the overall goal of our operation to be competitive and efficient. With this performance measure, fleet can make sound decisions to replace assets that drive up costs. This measurement can pinpoint assets that need to be replaced or reassigned because of improper utilization or being used in the wrong application. It is very important for us at fleet to ensure that we have the right asset for the right job. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Deputy City Manager / Chief Operating Officer Parks and Recreation / Outreach and Engagement STATEMENT OF FUNCTIONS The Division of Outreach and Engagement supports the achievement of meaningful, inclusive community engagement through innovative service, civic initiatives, and learning opportunities that support and enhance City services and Dublin’s quality of life. OBJECTIVES AND ACTIVITIES To provide a comprehensive, citywide volunteer program, to allow citizens an opportunity for service within their community. To continue to be recognized as a national model for engaging citizens in an effective community and government involvement with committed passionate community members and staff leadership. To convene, facilitate, engage and train residents, corporate residents and stakeholders in outreach and engagement efforts that advance the city’s strategic goals. Serves as the liaison to the nonprofit and service learning communities. Produces Citizen University. Serves as the city facilitator of all Aging in Place efforts. To operate under the following values: Belonging - We cultivate a sense of community belonging. Engaging - We connect residents with city government to build relationships and leadership. Enriching - We enhance people’s lives through service. Outstanding - We seek innovation and encourage recognition citizen and volunteer recognition. Learning - We emphasize learn-and-serve programming, focusing on local government learning. Developing - We build special connections with youth and older adults. Supporting - We maintain fiscally responsible opportunities that enhance City services and the community’s quality of life. Connecting - In partnership with Economic Development and Events sponsorships, we link Dublin businesses to the community increasing their role of corporate citizenship/resident and potential long term commitment to Dublin. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director, Outreach and Engagement 1 1 Administrative Support 2 1 1 Volunteer Resources Coordinator (1) 1 1 Nature Education Coordinator 1 1 TOTAL 4 4 PART-TIME/SEASONAL STAFF Intern 1 1 Nature Education Assistant 1 1 TOTAL 2 2 NOTES AND ADJUSTMENTS: (1) Volunteer Resources Coordinator position re-allocated from a pay grade 5.2 to a 5.1. Outreach & Engagement 11/08/21 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 40 Parks and Recreation Personal Services 701101 Full Time Salaries/Wages 280,905 282,360 282,360 300,960 701103 Overtime Wages 774 3,000 3,000 3,000 701104 Other Wages 5,057 14,130 14,130 18,720 701201 Employee Benefits 97,455 134,725 134,725 117,475 701204 Uniforms and Clothing 380 1,800 1,800 1,800 702000 Training/Travel 372 3,000 3,000 6,000 703100 Meeting Expenses 312 2,500 2,500 2,500 Personal Services Total:385,256 441,515 441,515 450,455 Contractual Services 713004 Other Professional Services 1,401 19,600 24,135 19,600 715002 Advertising 0 800 800 800 715003 Printing and Reproductions 3,201 4,000 4,000 5,000 716000 Memberships/Subscriptions 310 500 500 500 717001 Rents and Leases 0 2,000 2,000 2,000 Contractual Services Total:4,913 26,900 31,435 27,900 Supplies 721001 Office Supplies 1,188 3,000 3,280 2,500 721002 Operating Supplies 1,974 11,500 13,500 11,500 Supplies Total:3,162 14,500 16,780 14,000 Other Charges and Ex 751003 Special Projects/Programs 14,409 71,000 71,000 71,000 Other Charges and Ex Total:14,409 71,000 71,000 71,000 Parks and Recreation Total:407,740 553,915 560,730 563,355 General Fund Total:407,740 553,915 560,730 563,355 2022 Operating Budget - City of Dublin, Ohio Outreach and Engagement CITY OF DUBLIN | 2022 | OPERATING BUDGET Deputy City Manager / Chief Operating Officer Parks and Recreation / Outreach and Engagement BUDGET SUMMARY: 10110420  Account 701101 provides funding for full-time staffing reflected in the Personnel Data.  Account 701103 provides overtime funding to supervise service projects, many of which take place on weekends and during evening hours.  Account 701104 provides funding for as seasonal staff intern.  Account 701204 provides increase to fund an initial web-based portal for citywide volunteers to purchase gear, extra uniforms and clothing.  Account 713004 provides funding for necessary background checks for all volunteer positions, and specialized volunteer training such as CPR/First Aid, bike safety trainings, Community Service Officers.  Account 715003 provides funding for printing needs such as training manuals; signage and posters; identification badges, cards and specialty papers; photography and miscellaneous printing/copying needs.  Account 717001 provides for any needed rental items (such as portable restrooms) for outdoor projects.  Account 721002 provides funding for operating supplies such as safety lights, protective gloves/goggles, identification badge materials, first aid supplies, nature education materials, and other necessary supplies for volunteer projects.  Account 751003 contains a transferred amount of $10,000.00 from the Office of the City Manager that provides funding for Citizen University  Account 751003 provides funding for citywide volunteer and corporate volunteer recognition, programs and award items; program support and promotion, and volunteer on-site event management needs.  Account 751003 includes funds to support citywide Aging in Place initiatives. Outreach and Engagement 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Asset Management and Support Services 11/08/21 Office of the Deputy City Manager/Chief Operating Officer Asset Management and Support Services STATEMENT OF FUNCTION The Director of Asset Management & Support Services oversees the divisions of Asset Management and Support Services. The Director’s budget supports the execution of strategic initiatives and projects in support of proactively maintaining the City’s infrastructure. This is accomplished through regular field inspection of the City’s infrastructure, utilizing innovative technology to obtain and analyze both the current condition of the City’s infrastructure and developing five-year plans for the necessary infrastructure maintenance. Additionally, the Department develops and executes process improvement measures to ensure the Department’s staff is competent, responsive, and customer service oriented. OBJECTIVES AND ACTIVITIES  To provide leadership and direction to the staff within Asset Management & Support Services, setting departmental goals, clear customer service standards and accountability for achieving these goals and standards.  To develop and manage the Citywide infrastructure assets, inspection, assessment, and maintenance of those assets and manage the day-to-day service delivery.  To manage all departmental functions and to develop and recommend policies, procedures, and program improvements.  To ensure the City’s goals and strategic objectives are reached in each of the functional areas in an efficient, effective, and responsive manner.  To provide appropriate learning and development opportunities to employees and employee teams.  To provide citywide special project support as needed.  To provide quality service to Dublin residents through the use and development of GoDublin and the dedicated GoDublin Maintenance Team, specifically focused on resident and Council requests so that other teams can focus on planned work.  To provide asset performance management to improve the reliability and availability of physical assets while minimizing risk and operating costs, including condition monitoring; predictive maintenance; asset integrity management; utilizing technologies such as asset health data collection, visualization, and analytics.  To provide contract, prevailing wage, bid document, and procurement coordination with the Operations Department. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director, Asset Management & Support Services 1 1 Maintenance Crew Supervisor 1 1 Maintenance Worker 3 3 Infrastructure Asset Technician (1) 0 1 Engineering Technician I (1) 1 0 Administrative Support 3 1 1 Contract and Procurement Coordinator 1 1 TOTAL 8 8 PART-TIME/SEASONAL STAFF Intern 0 1 TOTAL 0 1 NOTES AND ADJUSTMENTS: For 2022, Asset Management & Support Services is split from the Director’s Office and reflected as its own Work Unit. Related staff and costs have been moved. Total number of staff positions remains the same. (1) Engineering Technician I is retitled to an Infrastructure Asset Technician position. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 30 Public Works Personal Services 701101 Full Time Salaries/Wages 0 0 0 655,475 701103 Overtime Wages 0 0 0 4,750 701104 Other Wages 0 0 0 24,000 701201 Employee Benefits 0 0 0 333,590 701204 Uniforms and Clothing 0 0 0 2,850 702000 Training/Travel 0 0 0 11,390 Personal Services Total:0 0 0 1,032,055 Contractual Services 713004 Other Professional Services 0 0 0 2,500 713005 Misc. Contract. Serv.0 0 0 90,000 715001 Communications 0 0 0 200 716000 Memberships/Subscriptions 0 0 0 775 Contractual Services Total:0 0 0 93,475 Supplies 721001 Office Supplies 0 0 0 1,500 721002 Operating Supplies 0 0 0 5,000 Supplies Total:0 0 0 6,500 Public Works Total:0 0 0 1,132,030 General Fund Total:0 0 0 1,132,030 2022 Operating Budget - City of Dublin, Ohio Asset Management & Support Services CITY OF DUBLIN | 2022 | OPERATING BUDGET Asset Management and Support Services 11/08/21 Office of the Deputy City Manager/Chief Operating Officer Asset Management and Support Services BUDGET SUMMARY: 10120311  Account 701101 provides funding for staffing reflected in the Personnel Data.  Account 701103 provides for overtime funding of Administrative Support staff for meetings, special events and other unexpected circumstances as well as the GoDublin team members for unexpected circumstances.  Account 701104 provides funding for one intern position to support the Infrastructure Asset Management program.  Account 701204 supports funding for uniform rentals and replacements for the GoDublin Team and Crew Supervisor and PPE replacements and supplies.  Account 702000 provides funding for travel, training, and certification courses for staff, as well as recertification credits for professional certifications, and staff training and development. Funding has been moved from Public Service into this line item for GoDublin staff training.  Account 713004 provides funding for Pavement Inspection Management (Roadbotics).  Account 713005 provides funding for Misc. Contract Services for Pavement Deflection Testing and Cores and other inspection services. The City of Dublin is participating in ODOT’s Municipal Bridge Inspection program that is limited to the next 2 years (2021 and 2022).  Account 716000 provides funding for professional memberships, and funding for such memberships and renewals as AWPA, A S Q , and other staff membership and recertification. Also included is funding for a pesticide applicators license fee for the GoDublin Crew Supervisor.  Account 721001 provides funding for general office supplies.  Account 721002 provides funding for operating supplies and tools for the Inspector and GoDublin crew including spray paint, tapes, and misc. tools and other office needs. 10180311  Account 731000 provides funding for office furniture and equipment for inspectors and maintenance workers. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK Engineering 11/08/21 Deputy City Manager / Chief Operating Officer/ Engineering STATEMENT OF FUNCTIONS Engineering provides services such as design review, street and bridge design and construction, surveying, construction inspection, design, operation and maintenance of water distribution, storm and sanitary sewers, flood plain, retention and detention basins, management of capital improvement projects and consultation on proposed projects to various City departments. The City Engineer is responsible for ensuring engineering standards and guidelines are followed for all work in the public rights-of-way and easements. This function reviews the engineering aspects of all development projects. The City Engineer provides advice and information to City Council, the Planning and Zoning Commission and task forces when convened for special initiatives/projects. OBJECTIVES AND ACTIVITIES To establish design standards for City transportation and utility infrastructure including sanitary and storm sewers, water lines, manholes, streets, curb and gutters, sidewalks, shared-use paths, flood plain and ponds. To manage City infrastructure by establishing maintenance programs for sanitary and storm sewers, water lines, manholes, flood plain and ponds. To manage the design and construction of transportation and utility capital improvement projects. To ensure comprehensive, timely review of engineering plans and reports for capital improvement projects, subdivisions and development related projects. To coordinate with other governmental agencies in regards to pursuing federal and state grants, storm and sanitary sewer, water distribution and other applicable issues. To manage the comprehensive stormwater maintenance and improvement programs. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director, Engineering (1) Deputy Director (2) Senior Civil Engineer (3) Civil Engineer II Construction Manager (3) Engineering Technician I (4) Engineering Technician II Operations Administrator (5) Engineering Project Inspector (6) Administrative Support 2 (7) TOTAL PART-TIME/SEASONAL STAFF Interns TOTAL .6 1.3 2 3 1 1.5 2 .3 4.5 .5 16.7 2 2 .6 1.3 3 3 0 1.5 2 .3 4.5 0 16.2 2 2 NOTES AND ADJUSTMENTS: (1) The Director of Engineering position is allocated 60% to this budget in the General Fund, 20% to the Water Fund, and 20% to the Sewer Fund. (2) The Deputy Director – Utilities position is allocated 50% to the Sewer Fund, 30% to this budget in the General Fund, and 20% to the Water Fund; the Deputy Director – Design & Construction is allocated 100% to this budget in the General Fund. CITY OF DUBLIN | 2022 | OPERATING BUDGET Engineering 11/08/21 Deputy City Manager / Chief Operating Officer/ Engineering NOTES AND ADJUSTMENTS: (3) The Construction Manager position is reallocated to a Senior Civil Engineer position. (4) One Engineering Technician I is allocated 50% to this budget in the General Fund, and 50% to the Water Fund. (5) The Operations Administrator is allocated 30% to this budget in the General Fund, 20% to the Water Fund, and 50% to the Sewer Fund. (6) One Engineering Project Inspector is allocated 50% to this budget in the General Fund, and 50% to the Water Fund. (7) An Administrative Support position was allocated 30% to the Sewer Fund, 30% to this budget in the General Fund, and 20% to the Water Fund. This position is being removed. CITY OF DUBLIN | 2022 | OPERATING BUDGET 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 30 Public Works Personal Services 701101 Full Time Salaries/Wages 1,858,696 1,414,060 1,414,060 1,416,485 701103 Overtime Wages 40,275 58,000 58,000 58,000 701104 Other Wages 12,982 17,000 17,000 17,000 701201 Employee Benefits 907,677 690,695 690,695 731,315 701204 Uniforms and Clothing 7,289 3,350 3,350 3,610 702000 Training/Travel 8,784 7,675 7,675 30,000 703100 Meeting Expenses 477 1,010 1,010 1,200 Personal Services Total:2,836,181 2,191,790 2,191,790 2,257,610 Contractual Services 712002 Eng. Inspection Services 29,650 200,000 259,314 175,000 712003 Plan Review 0 20,000 20,000 20,000 713004 Other Professional Services 658,840 513,460 703,292 528,860 715001 Communications 0 2,150 2,150 2,000 715003 Printing and Reproductions 1,920 3,000 3,000 3,000 716000 Memberships/Subscriptions 4,081 2,660 2,660 3,260 Contractual Services Total:694,491 741,270 990,415 732,120 Supplies 721001 Office Supplies 2,896 4,900 4,900 3,000 721002 Operating Supplies 2,559 4,080 4,080 4,500 Supplies Total:5,454 8,980 8,980 7,500 Capital Outlay 731000 Furniture/Equipment 16,793 5,000 5,000 5,000 Capital Outlay Total:16,793 5,000 5,000 5,000 Public Works Total:3,552,920 2,947,040 3,196,185 3,002,230 General Fund Total:3,552,920 2,947,040 3,196,185 3,002,230 2022 Operating Budget - City of Dublin, Ohio Engineering Engineering 11/08/21 Deputy City Manager / Chief Operating Officer/ Engineering BUDGET SUMMARY: 10120320 Account 701101 provides funding for staffing reflected in the Personnel Data. Account 701104 provides funding for part-time (Intern) staff. Account 701204 provides funding for safety vests, fire retardant pants and shirts, boots, rain gear and safety glasses for field staff. Account 702000 provides funding for staff development training, webinars and local conferences. Account 703100 includes funding for group meetings sponsored by the City. Funding is included for food, beverages and associated supplies. Account 712002 provides funding for inspection of construction materials by the City of Columbus and contract inspection services. Account 712003 provides funding for consultant and specialized plan review. Account 713004 provides funding for consulting services, including surveying, the National Pollution Discharge Elimination System (NPDES) permit fee and required public education and outreach, and professional services associated with floodplain permit review as well as stormwater inspection services and stormwater GIS enhancements and EBuilder training and integration with MUNIS, and long-line pavement marking. Funding is also provided for construction engineering support – US33/SR161 Post Road Interchange. Account 715001 provides funding for Fedex and Courier services. Account 715003 provides funding for printing contract documents and plans related to the City’s capital improvement projects and toner for various printers. Account 716000 provides funding for memberships including APWA and engineering license renewals. Account 721001 provides funding for Office supplies. Account 721002 provides funding for operating supplies for the Inspectors including spray paint, soil probes, tapes, lathes, etc. This Account also provides funding for the rain barrel and compost bin programs. 10180320 Account 731000 provides funding for miscellaneous furniture and equipment needs. CITY OF DUBLIN | 2022 | OPERATING BUDGET Solid Waste Mgmt 11/08/21 Deputy City Manager / Chief Operating Officer / Director of Public Service /Environmental/ Solid Waste Management STATEMENT OF FUNCTIONS The City of Dublin is a leader in the field of local government as being environmentally sensitive. To this end, the City provides a comprehensive solid waste management program. This program provides services to Dublin residents with an emphasis on reduction, reuse, recycling and beautification. This program ensures the City’s compliance with all solid waste management rules and regulations. All related services are performed with the emphasis on providing the highest level of customer satisfaction. OBJECTIVES AND ACTIVITIES  To deliver high quality curbside chipper/leaf pickup service.  To continue to ensure our contracted refuse services are of the highest quality.  To maintain good customer relations by providing quality service pickup.  To keep storm systems free of leaf debris.  To keep the City’s right-of-way free of unsightly and unsafe vegetative debris piles.  To perform chipper/leaf pickups in an economical efficient manner.  To continue to inform and educate the public on the City’s solid waste programs.  To continue to increase the diversion rate from landfills by encouraging both commercial and residential recycling. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Public Service Director (1) Operations Administrator Maintenance Crew Supervisor (2) Maintenance Worker Administrative Support 2 (3) TOTAL PART-TIME/SEASONAL STAFF Seasonal Maintenance Worker TOTAL .30 1 .80 4 1 7.1 1 1 .30 1 .80 4 .5 6.6 1 1 NOTES AND ADJUSTMENTS: (1) The Public Service Director position is allocated 30% to this budget, 35% to the Street Fund and 35% to Parks and Grounds Maintenance. (2) One Maintenance Crew Supervisor position is allocated 80% to this budget, 20% to the Street Fund. (3) Administrative Support 2 is shared between the Solid Waste Management and Streets Maintenance Functions. The remaining .5 position from both Solid Waste and Streets is reallocated to the Deputy City Manager/Chief Operating Officer as an Administrative Support 1 (which was included in the staffing number in 2021). CITY OF DUBLIN | OPERATING BUDGET 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 30 Public Works Personal Services 701101 Full Time Salaries/Wages 388,286 503,395 503,395 487,445 701103 Overtime Wages 21,883 40,000 40,000 40,000 701104 Other Wages 9,945 29,100 25,400 29,100 701201 Employee Benefits 223,420 295,395 295,395 269,270 701204 Uniforms and Clothing 4,029 4,395 4,450 4,395 702000 Training/Travel 279 850 850 3,250 Personal Services Total:647,842 873,135 869,490 833,460 Contractual Services 713005 Misc. Contract. Serv.1,548 5,300 5,535 149,260 715001 Communications 0 100 100 100 715003 Printing and Reproductions 50 300 300 300 716000 Memberships/Subscriptions 468 710 710 830 Contractual Services Total:2,066 6,410 6,645 150,490 Supplies 721001 Office Supplies 201 300 399 300 721002 Operating Supplies 1,666 1,740 2,006 31,740 724003 Equipment Maintenance 107 0 0 0 Supplies Total:1,973 2,040 2,406 32,040 Capital Outlay 731000 Furniture/Equipment 0 1,000 1,000 1,000 734002 Tools 0 4,125 4,125 2,500 Capital Outlay Total:0 5,125 5,125 3,500 Other Charges and Ex 751004 Refuse Collection/Recycling 2,928,968 3,438,255 3,975,036 4,047,880 751012 Promotional Programs 276 500 500 500 Other Charges and Ex Total:2,929,244 3,438,755 3,975,536 4,048,380 Public Works Total:3,581,125 4,325,465 4,859,202 5,067,870 General Fund Total:3,581,125 4,325,465 4,859,202 5,067,870 2022 Operating Budget - City of Dublin, Ohio Solid Waste Mgmt 11/08/21 Deputy City Manager / Chief Operating Officer / Director of Public Service /Environmental/ Solid Waste Management BUDGET SUMMARY: 10130340  Account 701101 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments.  Account 701104 provides funding for wages of part-time or seasonal staff.  Account 702000 provides funding travel and training.  Account 713005 provides funding for professional services GoZero Food Waste Recovery, Rumpke Dublin Glass and Plastic Recycling (New), Shred-it Day, HHW misc. operating funds, City Wide Contract Sweeping, Mosquito Control Agreement, and Misc. SWACO landfill disposal costs. The 2022 budget increase is attributable to: GoZero and Recycling and refuse bins were moved from account 751004 Refuse and Recycling to account 713005 Misc. Contract Services; street sweeping was moved from the Street Maintenance Fund to this line item.  Account 721002 provides funding for operation supplies and recycling carts.  Account 751004 provides funding for the City’s refuse/recycling contract with Rumpke. In addition, this Account provides funds for dumpsters for special events, recycling containers for events and funds to repair or replace existing residential program containers. The increase in budget for 2022 is due to a contractual per household per month rate increase, increase in the number of households serviced, and an increase in recycling processing fees.  Account 751012 provides funding for Promotional Items related to the HHW Event. 10180340  Account 731000 provides funding for contingency equipment replacement. CITY OF DUBLIN | OPERATING BUDGET Solid Waste Mgmt 11/08/21 Deputy City Manager / Chief Operating Officer / Director of Public Service /Environmental/ Solid Waste Management Performance Measures: Tons of Recycling Material Collected per Household Tons of Refuse Collected per Household The Solid Waste Work Unit uses both measurements above (tons of refuse and tons of recycling collected per household) to calculate an average rate of tons collected per solid waste customer in Dublin. The recycling rate per household remains constant over the six-year span at around 0.36 tons/household (Blue line). The refuse rate has remained steady overall from 2015 (Orange line). Overall, the City of Dublin is experiencing steady recycling and refuse tonnages over the six-year period. CITY OF DUBLIN | 2022 | OPERATING BUDGET Solid Waste Mgmt 11/08/21 Deputy City Manager / Chief Operating Officer / Director of Public Service /Environmental/ Solid Waste Management Performance Measures: City Diversion Rate (% per Year) Goal: To increase and maintain the City of Dublin’s diversion rate above 55% annually. The City of Dublin measures diversion rate as the amount of waste directed away from the landfill through collection of recycling, e-waste and yard waste, which includes leaf and chipper materials. There are economic, environmental and social benefits to increasing the City’s diversion and recycling rates including the savings from not just the value of the recycled goods but the savings from reducing the tipping fees of the tonnage entering the landfill. CITY OF DUBLIN | 2022 | OPERATING BUDGET CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK Parks & Grounds Maintenance 11/08/21 Deputy City Manager / Chief Operating Officer / Director of Public Service/ Parks and Grounds Maintenance STATEMENT OF FUNCTIONS: The City of Dublin takes pride in providing its residents and visitors the highest quality public parks to pursue their active and passive outdoor needs. Parks and Grounds Maintenance strives to be both environmentally and economically sound in its management of public areas including parks, gateways and rights-of-way. OBJECTIVES AND ACTIVITIES: Parks and Grounds Maintenance is committed to maintaining and providing a safe and accessible park system and will lead efforts for the enhancement and preservation of City grounds. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director, Public Service (1) Operations Administrator Maintenance Crew Supervisor Quality Control Manager (2) Maintenance Worker (3) Administrative Support 2 TOTAL PART-TIME/SEASONAL STAFF Seasonal Maintenance Worker (4) TOTAL .35 .35 1 1 6 5 0 1 19 20 1 1 27.35 28.35 22 24 22 24 NOTES AND ADJUSTMENTS: (1) The Public Service Director position is allocated 35% to this budget, 30% to the Solid Waste Fund and 35% to the Streets Fund. (2) Retitled one Crew Supervisor position (responsible for contractual services) to the title of Quality Control Manager to better reflect the responsibilities of the position. (3) Based on current and expected workloads in Parks and Ground Maintenance, one additional Maintenance Worker position is added. (4) Two additional Seasonal Maintenance Worker positions are added to support the additional workload anticipated as more of Riverside Crossing Park comes on-line. The difficulty in hiring seasonal labor in the current economic condition is being addressed through discussions with Human Resources. CITY OF DUBLIN | 2022 | OPERATING BUDGET 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 40 Parks and Recreation Personal Services 701101 Full Time Salaries/Wages 1,962,504 1,999,270 1,999,270 2,011,615 701103 Overtime Wages 43,498 96,500 126,500 115,000 701104 Other Wages 221,647 372,400 342,400 375,000 701201 Employee Benefits 1,082,833 1,103,920 1,103,920 1,224,520 701204 Uniforms and Clothing 35,906 44,790 45,380 42,590 702000 Training/Travel 562 5,250 5,250 10,375 Personal Services Total:3,346,950 3,622,130 3,622,720 3,779,100 Contractual Services 713005 Misc. Contract. Serv.142,943 1,420,995 1,435,193 1,725,995 715001 Communications 0 200 200 200 716000 Memberships/Subscriptions 1,250 2,880 2,880 2,820 717005 Utilities- Other Fuel Types 246,000 315,750 417,207 376,750 Contractual Services Total:390,193 1,739,825 1,855,480 2,105,765 Supplies 721001 Office Supplies 2,696 8,690 8,690 8,690 721002 Operating Supplies 26,403 44,800 44,800 48,800 722001 Reforestation 47,823 25,000 25,000 25,000 724002 Park Maintenance 139,502 193,000 193,000 215,000 724003 Equipment Maintenance 77,836 90,000 90,000 95,000 Supplies Total:294,260 361,490 361,490 392,490 Capital Outlay 731000 Furniture/Equipment 19,932 32,000 36,976 42,000 734002 Tools 2,758 8,000 8,000 8,000 735001 Cap Impr Land and Land Impr 8,343 20,000 20,000 20,000 Capital Outlay Total:31,033 60,000 64,976 70,000 Other Charges and Ex 751003 Special Projects/Programs 266 2,085 2,085 2,085 Other Charges and Ex Total:266 2,085 2,085 2,085 Parks and Recreation Total:4,062,700 5,785,530 5,906,751 6,349,440 General Fund Total:4,062,700 5,785,530 5,906,751 6,349,440 2022 Operating Budget - City of Dublin, Ohio Public Service - Parks and Grounds Maintenance Parks & Grounds Maintenance 11/08/21 Deputy City Manager / Chief Operating Officer / Director of Public Service/ Parks and Grounds Maintenance BUDGET SUMMARY: 10140430  Account 701101 provides funding for staffing reflected in the Personnel Data.  Account 701104 includes funding for seasonal staffing reflected in the Personnel Data and Notes and Adjustments.  Account 701204 provides funding for uniforms for full-time and seasonal staff.  Account 702000 includes funding for training for full-time staff to support parks operations. Included is education to provide recertification credits for professional certifications, as well as pesticide applicator credits, and staff training and development.  Account 713005 provides funding for contractual services for all landscape maintenance contracts, supplemental contract mulching , winter work, various HOA contracts, lightning prediction service, pond maintenance, masonry repairs, SCRAM wildlife agreement/services. Increases are due to the cost of landscape maintenance.  Account 716000 provides funding for such memberships and renewals as commercial drivers’ license, pesticide license renewal, trapping license renewal, and reference materials.  Account 717005 provides funding for electricity, natural gas and water and sewer charges for services provided in the City’s parks.  Account 721002 provides funding for supplies such as lumber and hardware, electric and plumbing supplies, and trash bags.  Account 724002 provides funding for ball diamond infield materials, sod, and grass seed, mulch, and fertilizer, snow and ice chemicals.  Account 724003 provides funding for equipment maintenance and repair, including contingency work associated with Ballantrae water play area, pond aerators, and irrigation systems.  Account 734002 provides funding for power tools replacement and crew specific tools replacements.  Account 751003 provides funding for dedication pavers/engraving for the Grounds of Remembrance (recovered through fee collection). 10180430  Account 731000 includes funding for replacement/additional picnic tables, benches and trash cans. Includes funds new/replacement park signs as needed. Includes replacement of weed trimmers and blowers.  Account 735001 includes funding for continued expansion of in-ground irrigation on athletic fields. CITY OF DUBLIN | 2021 | OPERATING BUDGET CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK Horticulture 11/08/21 Deputy City Manager / Chief Operating Officer / Director of Public Service / Horticulture STATEMENT OF FUNCTIONS: The City of Dublin takes pride in providing its residents and visitors the highest quality public parks to pursue their active and passive outdoor needs. The Horticulture work unit strives to be both environmentally and economically sound in its management of public areas including parks gateways and rights-of-way. OBJECTIVES AND ACTIVITIES: Horticulture is responsible for the maintenance and enhancement of a variety of distinctive landscape features and natural areas within our expansive park system. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED City Horticulturist Assistant Horticulturist (1) TOTAL PART-TIME/SEASONAL STAFF Seasonal Maintenance Worker (2) TOTAL 1 1 6 7 7 8 18 19 18 19 NOTES AND ADJUSTMENTS: (1) One Assistant Horticulturist position is added to support additional work necessary in Riverside Crossing Park, as well as assist with existing horticultural tasks. (2) One additional Seasonal Maintenance Worker position is added to support the additional workload anticipated as more of Riverside Crossing Park comes on-line. The difficulty in hiring seasonal labor in the current economic condition is being addressed through discussions with Human Resources. CITY OF DUBLIN | 2022 | OPERATING BUDGET 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 40 Parks and Recreation Personal Services 701101 Full Time Salaries/Wages 395,648 412,040 412,040 472,755 701103 Overtime Wages 139 45,000 45,000 45,000 701104 Other Wages 201,407 190,600 190,600 224,600 701201 Employee Benefits 288,761 304,180 304,180 327,820 701204 Uniforms and Clothing 11,901 17,470 17,470 18,470 702000 Training/Travel 6,008 5,500 5,000 9,500 Personal Services Total:903,864 974,790 974,290 1,098,145 Contractual Services 713005 Misc. Contract. Serv.80,590 200,000 218,480 200,000 716000 Memberships/Subscriptions 1,650 2,260 2,760 2,560 Contractual Services Total:82,240 202,260 221,240 202,560 Supplies 721002 Operating Supplies 6,520 6,500 6,500 6,500 724002 Park Maintenance 57,022 64,500 64,500 67,500 724003 Equipment Maintenance 2,490 2,500 2,500 2,500 Supplies Total:66,031 73,500 73,500 76,500 Capital Outlay 731000 Furniture/Equipment 1,838 3,710 3,710 5,600 734002 Tools 6,454 7,500 7,500 7,500 735001 Cap Impr Land and Land Impr 72,285 100,000 100,000 115,000 Capital Outlay Total:80,577 111,210 111,210 128,100 Other Charges and Ex 751003 Special Projects/Programs 18,994 36,000 46,000 36,000 Other Charges and Ex Total:18,994 36,000 46,000 36,000 Parks and Recreation Total:1,151,706 1,397,760 1,426,240 1,541,305 General Fund Total:1,151,706 1,397,760 1,426,240 1,541,305 2022 Operating Budget - City of Dublin, Ohio Public Service - Horticulture Horticulture 11/08/21 Deputy City Manager / Chief Operating Officer / Director of Public Service/ Horticulture BUDGET SUMMARY: 10140433  Account 701101 provides funding for staffing reflected in the Personnel Data.  Account 701104 provides funding for seasonal maintenance workers.  Account 701204 provides funding for uniforms for full-time and seasonal staff.  Account 702000 provides funding for training for full-time staff to support horticulture operations. Included is education to provide recertification credits for professional certifications, as well as pesticide applicator credits, and staff training and development.  Account 713005 provides funding for contractual services for arborist work and ecological assessments, and contracted bed maintenance in the parks (mulching and weeding).  Account 716000 provides funding for such memberships and renewals as pesticide license renewal, arborist license renewal, American Horticulture Society membership, and reference materials.  Account 721002 provides funding for irrigation system supplies and greenhouse supplies.  Account 724002 provides funding for topsoil, grass seed, stump grinding, chemicals, plugs, traps, lab testing, soil injections and micronutrients.  Account 724003 provides funding for equipment maintenance and repair of chainsaws, trimmers etc.  Account 734002 provides funding for small tools such blades, pruners, drills, wheelbarrows, pole saws, etc.  Account 751003 provides funding Earth Day Activities, Legacy Tree Program, Legacy Bench Program, Christmas tree for Bri-Hi and seasonal decorations for the Historic District. 10180433  Account 731000 provides funding for equipment such as hand held blowers, backpack sprayers, hedge trimmers and wheel barrows.  Account 735001 includes funding for additional trees and shrubs, historic Dublin planters, and prairie seed. CITY OF DUBLIN | 2022 | OPERATING BUDGET CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK Forestry 11/08/21 Deputy City Manager / Chief Operating Officer / Director of Public Service / Forestry STATEMENT OF FUNCTIONS: The City of Dublin takes pride in providing its residents and visitors the highest quality public parks to pursue their active and passive outdoor needs. Parks strives to be both environmentally and economically sound in its management of public areas including parks, gateways and rights-of-way. OBJECTIVES AND ACTIVITIES: Forestry is responsible for the beautification and safe environment for the public within the rights- of- way strategic planning, establishment and maintenance of Dublin’s urban tree resource. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED City Forester Assistant Forester TOTAL PART-TIME/SEASONAL STAFF Seasonal Maintenance Worker TOTAL 1 1 5 5 6 6 10 10 10 10 NOTES AND ADJUSTMENTS: CITY OF DUBLIN | 2022 | OPERATING BUDGET 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 101 General Fund 40 Parks and Recreation Personal Services 701101 Full Time Salaries/Wages 357,120 374,445 374,445 382,055 701103 Overtime Wages 4,204 25,000 25,000 25,000 701104 Other Wages 148,860 188,425 188,425 198,425 701201 Employee Benefits 184,211 190,465 190,465 198,660 701204 Uniforms and Clothing 10,559 11,200 11,200 11,200 702000 Training/Travel 5,397 6,995 6,995 6,995 Personal Services Total:710,351 796,530 796,530 822,335 Contractual Services 713005 Misc. Contract. Serv.120,890 150,000 154,170 200,000 716000 Memberships/Subscriptions 2,576 3,030 3,030 3,030 Contractual Services Total:123,466 153,030 157,200 203,030 Supplies 721002 Operating Supplies 3,588 3,600 3,600 3,600 724002 Park Maintenance 34,949 45,825 45,825 45,825 724003 Equipment Maintenance 1,258 1,500 1,500 1,500 Supplies Total:39,794 50,925 50,925 50,925 Capital Outlay 731000 Furniture/Equipment 1,488 23,050 23,050 16,000 734002 Tools 2,977 3,750 3,750 3,750 735001 Cap Impr Land and Land Impr 60,284 73,500 73,500 73,500 Capital Outlay Total:64,748 100,300 100,300 93,250 Other Charges and Ex 751003 Special Projects/Programs 0 1,250 1,250 1,250 Other Charges and Ex Total:0 1,250 1,250 1,250 Parks and Recreation Total:938,359 1,102,035 1,106,205 1,170,790 General Fund Total:938,359 1,102,035 1,106,205 1,170,790 2022 Operating Budget - City of Dublin, Ohio Public Service - Forestry Forestry 11/08/21 Deputy City Manager / Chief Operating Officer / Director of Public Service/ Forestry BUDGET SUMMARY: 10140434  Account 701101 provides funding for staffing reflected in the Personnel Data.  Account 701104 provides funding for seasonal maintenance workers.  Account 701204 provides funding for uniforms for full-time staff.  Account 702000 includes funding for training for full-time staff to support forestry operations. Included is education to provide recertification credits for professional certifications, as well as pesticide applicator credits, and staff training and development.  Account 713005 provides funding for contractual services for arborist work and large tree pruning and removal. Costs increased for large tree pruning and arborist work outside of contract.  Account 716000 provides funding for such memberships and pesticide license renewal, arborist license renewal, and reference materials.  Account 721002 provides funding for supplies needed for irrigation, staking, and EAB injection parts.  Account 724002 provides funding for soil, mulch, tree injections, and grass seed.  Account 724003 provides funding for equipment maintenance and repair.  Account 734002 provides funding for small tools such ladders, blades, pruners, wheelbarrows, pole saws, watering supplies etc.  Account 751003 provides funding for Arbor Day trees. 10180434  Account 731000 includes funding for replacement of chainsaws and Bridge Street District tree grates.  Account 735001 includes funding for continued replacement trees, perennials and annuals. CITY OF DUBLIN | 2021 | OPERATING BUDGET CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK 4 | Special Revnue Fund Staples® ST 1674596-1674598 1234 CYANMAGENTAYELLOWBLACK 07/10/2019 Special RevenueFund44 | Special Revnue Fund Staples® ST 1674596-1674598 1234 CYANMAGENTAYELLOWBLACK 07/10/2019 Special RevenueFund4Special Revenue Fund CITY OF DUBLIN | 2022 | OPERATING BUDGET Street Maintenance 11/08/21 Deputy City Manager / Chief Operating Officer / Public Service / Street Maintenance STATEMENT OF FUNCTIONS Street Maintenance is responsible for maintenance and minor repairs to the City’s streets, paths, curbs, gutters and sidewalks. The work unit handles a vast array of other maintenance responsibilities including berming, guardrail repairs/replacements, mowing, litter removal and snow and ice removal operations. Additionally, special event coordination and support are managed within the work unit. OBJECTIVES AND ACTIVITIES Provide well-maintained streets and rights-of-way ensuring safe travel and enhancing the aesthetics of the City. Sweep all City streets five times per year to enhance the neighborhoods and construction areas. Ensure work is performed in a cost effective manner. Evaluate the costs of performing activities with in-house staff and outsourcing. Plan, coordinate, and execute involvement with special events activities in a professional and economical manner. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Public Service Director (1) .35 .35 Operations Administrator 1 1 Maintenance Crew Supervisor 2.2 2.2 Maintenance Worker 14 14 Administrative Support 2 (2) 1 TOTAL 18.55 PART-TIME/SEASONAL STAFF Seasonal Maintenance Worker 4 TOTAL 4 .5 18.05 4 4 NOTES AND ADJUSTMENTS: (1) The Public Service Director position is allocated 35% to this budget, 30% to the Solid Waste Fund and 35% to the Parks and Grounds Maintenance Fund. (2) Administrative Support 2 is shared between the Solid Waste Management and Street Maintenance Functions. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 201 Street Maintenance and Repair 30 Public Works Personal Services 701101 Full Time Salaries/Wages 1,455,989 1,308,510 1,308,510 1,250,015 701103 Overtime Wages 65,045 160,000 160,000 160,000 701104 Other Wages 131,919 116,230 116,230 116,230 701201 Employee Benefits 765,061 699,500 699,500 681,310 701204 Uniforms and Clothing 15,698 22,745 23,589 20,830 702000 Training/Travel 7,715 11,020 6,346 22,040 Personal Services Total:2,441,428 2,318,005 2,314,175 2,250,425 Contractual Services 713005 Misc. Contract. Serv.133,271 134,785 177,066 31,005 715001 Communications 0 100 100 100 716000 Memberships/Subscriptions 1,162 1,660 1,660 1,400 717001 Rents and Leases 4,680 4,300 4,300 10,750 Contractual Services Total:139,113 140,845 183,126 43,255 Supplies 721001 Office Supplies 2,765 4,400 6,939 4,400 721002 Operating Supplies 96,649 97,000 134,358 110,000 723001 Street Salt 305,438 923,085 1,231,288 740,120 723006 Special Events -26 3,000 3,000 3,000 724003 Equipment Maintenance 750 2,000 2,000 2,000 725002 Signs 134,134 0 36,161 0 Supplies Total:539,710 1,029,485 1,413,746 859,520 Capital Outlay 731000 Furniture/Equipment 0 1,500 1,500 2,500 734002 Tools 11,160 21,300 25,140 10,000 Capital Outlay Total:11,160 22,800 26,640 12,500 Public Works Total:3,131,411 3,511,135 3,937,687 3,165,700 Street Maintenance and Repair Total:3,131,411 3,511,135 3,937,687 3,165,700 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Street Maintenance 11/08/21 Deputy City Manager / Chief Operating Officer / Public Service / Street Maintenance BUDGET SUMMARY: 20170330  Account 701101 provides funding for the staffing reflected in the Personnel Data and Notes and Adjustments.  Account 701104 includes funding for seasonal staff.  Account 702000 includes funding for training.  Account 701204 provides funding for necessary uniforms and clothing including boots, gloves, rain gear, and rental uniforms.  Account 713005 provides funding for concrete and road paver repairs, mail box repairs, asphalt repairs, and the repairs of guardrails due to accidents. Budget decrease is due to moving the budget for street sweeping to Solid Waste.  Account 716000 includes funding for memberships in the American Public Works Association, the Ohio Certified Public Manager’s Association, and other miscellaneous memberships.  Account 721002 includes funding for operating supplies such as cold mix, hot mix, gravel, crack sealing materials, curb and catch basin repair supplies, and construction materials.  Account 723001 provides funding for the City’s annual purchase of street salt and de-icing liquids. 20180330  Account 731000 provides funding for contingency equipment replacement. 20196290  Account 741000 provides funding for transfer of additional gas tax collections to the Capital Improvements Tax Fund. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Transportation & Mobility 10/25/21 T Deputy City Manager / Chief Finance and Development Officer Transportation and Mobility /Traffic Signals and Street Lights STATEMENT OF FUNCTION This program is responsible for installing, repairing, and maintaining all traffic signals, traffic control signs, and street lights within the public right-of-way, and maintaining all pavement markings such as crosswalk lines, stop bars, center lines and school zone markings. Also included within this budget is emergency warning siren maintenance, maintenance of school zones and flashers, and pedestrian crossings. OBJECTIVES AND ACTIVITIES  To provide well-maintained electrical assets for public health and safety. NOTES AND ADJUSTMENTS: There are no personnel assigned to this budget. Expenses reflected in this account are for work completed by the Electrical Crew. The Electrical Crew’s positions are reflected in the Transportation and Mobility Work Unit. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 201 Street Maintenance and Repair 70 Development Contractual Services 716000 Memberships/Subscriptions 0 0 1,125 1,125 717005 Utilities- Other Fuel Types 0 0 31,500 32,000 Contractual Services Total:0 0 32,625 33,125 Supplies 721002 Operating Supplies 0 0 2,500 2,500 724001 General Maintenance 0 0 280,000 280,000 724003 Equipment Maintenance 0 0 3,000 3,000 Supplies Total:0 0 285,500 285,500 Capital Outlay 731000 Furniture/Equipment 0 0 10,000 10,000 Capital Outlay Total:0 0 10,000 10,000 Development Total:0 0 328,125 328,625 Street Maintenance and Repair Total:0 0 328,125 328,625 2022 Operating Budget - City of Dublin, Ohio Transportation and Mobility - Traffic Signals and Street Lights CITY OF DUBLIN | 2022 | OPERATING BUDGET Transportation & Mobility 10/25/21 Deputy City Manager / Chief Finance and Development Officer Transportation and Mobility /Traffic Signals and Street Lights BUDGET SUMMARY: 20170750 (previously 20170381) Account 717005 provides utility funding for operation of traffic signals. Account 724001 provides funding for signal head replacements, router for remote communications with traffic signals, and other traffic signal and illuminated street sign repair and maintenance. Increase in this line item provides funding for a city-wide pedestrian crossing study, as well as equipment replacement for pedestrian crossings. 20180750 (previously 20180381) Account 73100 provides funding to set-up a new cage area with shelving, work bench, and bins, and miscellaneous small equipment. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET T&M / Highway 11/08/21 Deputy City Manager / Chief Finance and Development Officer/ Transportation & Mobility Highway Maintenance STATEMENT OF FUNCTIONS This program is responsible for maintaining all traffic signals, traffic control signs, and street lights within the public right-of-way on the various state highways located within the City. The monies utilized for this section are from the State Highway Maintenance Improvements Fund which is generated by motor vehicle registration fees and gasoline tax revenues, and can only be spent for this limited purpose. NOTES AND ADJUSTMENTS: There are no personnel assigned to the Highway Maintenance budget. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 202 State Highway 20 Finance Transfers/Advances 741000 Transfers Expense 100,000 81,250 81,250 25,000 742000 Advances Expense 200,000 100,000 100,000 200,000 Transfers/Advances Total:300,000 181,250 181,250 225,000 Finance Total:300,000 181,250 181,250 225,000 30 Public Works Contractual Services 717005 Utilities- Other Fuel Types 0 31,000 0 0 Contractual Services Total:0 31,000 0 0 Public Works Total:0 31,000 0 0 State Highway Total:300,000 212,250 181,250 225,000 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET T&M / Highway 11/08/21 Deputy City Manager / Chief Finance and Development Officer/ Transportation & Mobility Highway Maintenance BUDGET SUMMARY: 20296290  Account 741000 and 742000 provide funding for necessary transfers to general obligation bond retirement, the Capital Improvements Tax Fund for additional gas tax collections, and advances as necessary. 20270750 (previously 20270381)  Account 717005 provides funding for the cost of utilities related to the operation of traffic signals that are located on State highways. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Facilitates - DCRC 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Community Recreation Center – Facilities STATEMENT OF FUNCTIONS The Facilities Work Unit is charged with protecting the City’s investment in the Community Recreation Center (DCRC) by ensuring that both the appearance and functions are preserved. This is accomplished by adhering to proper preventive maintenance programs, performing repairs in a professional manner and as quickly as possible, maintaining a safe and clean environment for building occupants and visitors, and by seeking the most efficient utilization of space and energy resources. OBJECTIVES AND ACTIVITIES To establish and implement a proactive preventive maintenance program. To perform regular inspections of facilities and equipment. To provide custodial services, utilizing green cleaning practices to the extent possible. To perform repairs to equipment and facility components. To provide oversight for certain recreation construction and renovation projects. To reduce energy consumption at the Recreation Center by introducing best practices in conservation and installing efficient mechanical and electrical systems. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Maintenance Crew Supervisor 1 1 Quality Control Manager 1 1 Maintenance Worker 3 3 Custodians 2 2 TOTAL 7 7 PART-TIME/SEASONAL STAFF Seasonal Maintenance Worker 0 0 TOTAL 0 0 NOTES AND ADJUSTMENTS: 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 225 Recreation 30 Public Works Personal Services 701101 Full Time Salaries/Wages 385,483 456,265 456,265 461,510 701103 Overtime Wages 5,040 14,600 14,600 14,600 701201 Employee Benefits 197,068 227,250 227,250 239,310 701204 Uniforms and Clothing 3,700 4,600 4,600 4,150 702000 Training/Travel 190 650 650 1,300 703100 Meeting Expenses 261 350 350 350 Personal Services Total:591,742 703,715 703,715 721,220 Contractual Services 713005 Misc. Contract. Serv.319,013 372,810 475,991 384,300 716000 Memberships/Subscriptions 0 200 200 200 717001 Rents and Leases 0 1,000 1,000 1,000 Contractual Services Total:319,013 374,010 477,191 385,500 Supplies 721002 Operating Supplies 49,743 103,295 95,689 103,295 724003 Equipment Maintenance 120,137 84,660 133,163 84,660 Supplies Total:169,880 187,955 228,852 187,955 Capital Outlay 734002 Tools 0 1,000 100 1,000 735002 Cap Impr Build & Other Struct 118,383 0 45,936 0 Capital Outlay Total:118,383 1,000 46,036 1,000 Public Works Total:1,199,017 1,266,680 1,455,794 1,295,675 Recreation Total:1,199,017 1,266,680 1,455,794 1,295,675 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Facilitates - DCRC 11/08/21 Deputy City Manager / Chief Operating Officer Facilities and Fleet Management / Community Recreation Center – Facilities BUDGET SUMMARY: 22540350  Account 701101 provides funding for full-time staffing as reflected in the Personnel Data.  Account 701103 provides funding for overtime wages to provide staff coverage for maintenance projects, emergency call-ins and special events.  Account 713005 includes funding for preventive maintenance services, technical maintenance services, duct work cleaning, drain cleaning, pest control, window cleaning, and contract custodial cleaning services. Budget increased due to a new custodial vendor with higher rates.  Account 721002 provides funding for custodial supplies, light bulbs, filters, paints and other miscellaneous supplies to maintain the facility.  Account 724003 includes funding for ongoing general maintenance and repair of the Community Recreation Center (DCRC) as well as HVAC and related equipment repairs.  Account 734002 provides for small tools. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022| OPERATING BUDGET Parks & Recreation/Recreation 11/08/21 Parks & Recreation / Recreation Services STATEMENT OF FUNCTIONS Dublin Recreation Services is responsible for delivering diverse quality programs and services that promote active lifestyles, learning and the arts that will enhance the quality of life throughout the community. OBJECTIVES AND ACTIVITIES  To provide proactive management, proficiency, and efficiency to all Recreation Services functions.  To provide safe quality leisure time activities and opportunities.  To promote active lifestyles and participation in recreation pr ograms through comprehensive marketing strategies.  To maximize accessibility for all citizens of Dublin.  To provide the highest quality service to the community. PERSONNEL DATA POSITION TITLE Director, Recreation Services Recreation Services Administrator Recreation Program Supervisor Recreation Operations Supervisor Theater Supervisor Adaptive Recreation Coordinator Membership Services Coordinator Recreation Program Coordinator Recreation Operations Specialist Administrative Support 3 TOTAL (1) PART-TIME/SEASONAL STAFF Intern Open Gym & Sports Programs Pre-School / Youth Camps Pre-School / Youth Programs Teen Camps Teen Programs Adult Programs Senior Programs / Program Assistants Special Needs Park Programming/Corporate TOTAL 2021 CURRENT NUMBER .45 2.0 3.0 .25 .3 .75 .4 2.0 .25 .6 10.0 FTE 1.07 2.18 17.82 .55 2.33 .39 .25 1.21 .30 .86 26.96 FTE 2022 PROPOSED .45 2.0 3.0 .25 .3 .75 .4 2.0 .25 .6 10.0 FTE 1.07 2.18 17.15 .55 4.23 .43 .25 1.22 .30 .42 27.80 FTE NOTES AND ADJUSTMENTS: (1) The full-time positions allocated between this budget, the Dublin Community Recreation Center budget, and the Swimming Pool budget. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 225 Recreation 40 Parks and Recreation Personal Services 701101 Full Time Salaries/Wages 642,663 670,345 670,345 740,850 701103 Overtime Wages 1,907 5,000 5,000 5,000 701104 Other Wages 359,409 722,635 722,635 725,535 701201 Employee Benefits 345,766 423,765 423,765 411,260 701204 Uniforms and Clothing 5,834 12,840 12,840 11,560 702000 Training/Travel 798 4,500 4,500 9,000 Personal Services Total:1,356,378 1,839,085 1,839,085 1,903,205 Contractual Services 713004 Other Professional Services 73,647 424,895 425,245 424,435 713005 Misc. Contract. Serv.18,618 50,400 50,400 50,400 715001 Communications 0 3,500 3,500 3,000 715002 Advertising 174 1,500 1,500 1,500 715003 Printing and Reproductions 17,923 32,000 32,000 30,000 716000 Memberships/Subscriptions 2,955 5,310 5,310 4,265 717001 Rents and Leases 2,335 96,010 134,097 111,810 Contractual Services Total:115,652 613,615 652,052 625,410 Supplies 721001 Office Supplies 5,330 12,000 12,000 12,000 721002 Operating Supplies 26,094 96,285 96,285 103,240 724003 Equipment Maintenance 0 1,000 1,000 1,000 Supplies Total:31,424 109,285 109,285 116,240 Capital Outlay 731000 Furniture/Equipment 4,062 1,000 1,000 2,000 734003 Sports and Recreation Equipmen 1,817 4,000 4,000 4,000 Capital Outlay Total:5,878 5,000 5,000 6,000 Other Charges and Ex 751002 Special Events 0 42,500 42,500 77,485 751014 Sr. Citizen Activities 16,092 29,500 29,500 29,500 755000 Refunds 131,073 75,000 75,000 75,000 Other Charges and Ex Total:147,165 147,000 147,000 181,985 Parks and Recreation Total:1,656,496 2,713,985 2,752,422 2,832,840 Recreation Total:1,656,496 2,713,985 2,752,422 2,832,840 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 226 Pool 20 Finance Transfers/Advances 741000 Transfers Expense 0 35,895 35,895 0 Transfers/Advances Total:0 35,895 35,895 0 Finance Total:0 35,895 35,895 0 Pool Total:0 35,895 35,895 0 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022| OPERATING BUDGET Parks & Recreation/Recreation 11/08/21 Parks & Recreation / Recreation Services BUDGET SUMMARY: 22540440  Account 701101 provides funding for full-time staff allocated to this budget as reflected in the Personnel Data and Notes and Adjustments.  Account 701103 provides funding for overtime.  Account 701104 provides funding for part-time and seasonal staff wages. Increase in FTE due to additional teen camp offerings.  Account 702000 provides funding for conference and mileage.  Account 713004 provides for other professional services.  Account 713005 provides funding for fees to accept credit cards (allocated 50/50 split between this budget and the DCRC budget).  Account 715001 provides funding for paper and ink for plotter.  Account 715002 includes funding for new program promotions.  Account 715003 includes funding for the Healthy Brochure (split between this budget and the Community Recreation Center budget) and will include pages for the Dublin Schools community education programs as part of the partnership between the City and Dublin Schools.  Account 716000 provides funding for memberships and subscriptions.  Account 717001 provides funding for school custodial, A/C and buses from Dublin City Schools for summer camps, passenger bus rentals for senior programs, and mail and copy machine rentals. Increased due to potential increase in Dublin City School’s fees and increased utilization of school busses for teen camp offerings.  Account 721002 provides funding for supplies for summer camp programs, special needs programs, teen programs, and adult programs and youth programs. Increase due to 2021 actual supply costs.  Account 724003 provides funding for kiln and pottery wheel repair.  Account 751002 provides funding for Community Wellness programs. Increase for funding of consultant for community wellness initiative, funds adjusted throughout rest of budget for an overall zero net increase.  Account 751013 provides funding for sports leagues including league officials, and for the revenue split with Dublin City Schools for use of tennis courts for tennis league.  Account 751014 provides funding for Senior Citizen activities and programming such as dance events, monthly meetings, event supplies, and holiday parties.  Account 755000 provides funding for refunds. 22580440  Account 731000 provides funding for senior lounge and teen lounge equipment and furniture.  Account 734003 provides funding for softball, basketball and vo lleyball leagues. 22596290  Account 741000 provides funding for transfer to debt for the Recreation Capital (per Ordinance 65-18). CITY OF DUBLIN | 2022 | OPERATING BUDGET DCRC 11/08/21 Deputy City Manager / Chief Operating Officer Parks & Recreation / Community Recreation Center STATEMENT OF FUNCTIONS: The Dublin Community Recreation Center (DCRC) is a well-managed, efficiently operated, state of the art facility providing the highest standards of organized and open leisure activities to the residents of Dublin and the Dublin School District. Through well-planned facility management and programming, the DCRC is committed to the highest level of service for our internal and external customers. OBJECTIVES AND ACTIVITIES:  To provide excellent customer service and maximize operational efficiency.  To provide safe, quality leisure activities and services.  To provide a combination of open recreation and structured program opportunities.  Maximize recreational and leisure activities and promote a healthy community.  To provide a facility, which meets or exceeds all state and local health and safety requirements, and support environmentally sound practices where reasonably possible. PERSONNEL DATA POSITION TITLE Director, Recreation Services Recreation Services Administrator (1) Recreation Program Supervisor Recreation Operations Supervisor Theater Supervisor Adaptive Recreation Coordinator Membership Services Coordinator Recreation Program Coordinator Recreation Operations Specialist Administrative Support 3 TOTAL (1) PART-TIME/SEASONAL STAFF Reservation Facility Workers Fitness/Wellness Aquatics Babysitters Wee Folk Room Front Desk Front Desk Theater Staff Manager on Duty Interns Teen Lounge TOTAL 2021 CURRENT NUMBER .5 1.7 1.65 .75 .7 .25 .6 3.75 .75 .4 11.05 FTE 2.10 7.40 19.06 5.94 1.59 9.30 1.81 1.62 .48 .90 50.2 FTE 2022 PROPOSED .5 1.7 1.65 .75 .7 .25 .6 3.75 .75 .4 11.05 FTE 2.10 7.13 19.06 5.90 1.59 9.30 1.81 1.62 .48 .90 50.43FTE NOTES AND ADJUSTMENTS: (1) The full-time positions are allocated between the DCRC budget, Recreation Programs budget, and the Dublin Municipal Pools budget. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 225 Recreation 40 Parks and Recreation Personal Services 701101 Full Time Salaries/Wages 725,824 700,995 700,995 690,790 701103 Overtime Wages 3,625 9,300 9,300 9,000 701104 Other Wages 829,105 1,395,795 1,395,795 1,415,450 701201 Employee Benefits 459,140 542,460 542,460 541,450 701204 Uniforms and Clothing 3,066 9,020 9,020 9,890 702000 Training/Travel 6,366 18,030 18,370 20,570 Personal Services Total:2,027,127 2,675,600 2,675,940 2,687,150 Contractual Services 713004 Other Professional Services 108,518 192,600 192,600 186,055 713005 Misc. Contract. Serv.26,523 56,400 56,400 56,400 715001 Communications 4 2,000 2,000 2,000 715002 Advertising 0 3,500 3,500 3,500 715003 Printing and Reproductions 18,644 30,120 30,120 28,260 716000 Memberships/Subscriptions 3,489 3,320 3,320 3,460 717001 Rents and Leases 2,317 3,400 3,400 3,400 717005 Utilities- Other Fuel Types 335,048 530,160 761,530 510,000 Contractual Services Total:494,543 821,500 1,052,870 793,075 Supplies 721001 Office Supplies 4,402 19,150 24,722 19,150 721002 Operating Supplies 22,427 46,100 49,687 47,295 723004 Merchandise for Resale 407 3,000 3,000 3,000 723005 Other Program Supplies 15,381 35,790 37,090 35,550 724001 General Maintenance 41,761 54,760 54,760 52,230 724003 Equipment Maintenance 565 5,250 5,250 5,250 Supplies Total:84,942 164,050 174,509 162,475 Capital Outlay 731000 Furniture/Equipment 39,272 37,150 37,150 48,050 734002 Tools 200 2,250 2,250 2,250 734003 Sports and Recreation Equipmen 1,500 86,570 86,570 89,700 Capital Outlay Total:40,972 125,970 125,970 140,000 Other Charges and Ex 755000 Refunds 81,965 40,000 40,000 40,000 Other Charges and Ex Total:81,965 40,000 40,000 40,000 Parks and Recreation Total:2,729,549 3,827,120 4,069,289 3,822,700 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 225 Recreation Recreation Total:2,729,549 3,827,120 4,069,289 3,822,700 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET DCRC 11/08/21 Deputy City Manager / Chief Operating Officer Parks & Recreation / Community Recreation Center BUDGET SUMMARY: 22540441  Account 701101 provides funding for full-time staff allocated to this budget as reflected in the Personnel Data and Notes and Adjustments. Additional hours for more internally produced Theatre initiatives and manager on duty hours to cover transition of specialist to coordinator.  Account 701104 provides funding for part-time and seasonal staff wages.  Account 702000 includes funding for staff continuing education/conferences, American Red Cross certifications.  Account 713004 includes a decrease in funding based on 3 year actuals analysis.  Account 713005 provides funding for cable for the DCRC and fees to accept credit cards (allocated 50/50 split between this budget and the REC budget).  Account 715001 provides funding for paper and ink for plotter, senior newsletter, and postage.  Account 715002 Advertising decrease due to targeted social media advertising for Theatre initiatives.  Account 715003 includes funding for the Healthy Brochure (split between this budget and the Recreation budget) and will include additional pages for the Dublin Schools community education programs as part of the partnership between the City and Dublin Schools.  Account 716000 provides funding for fitness floor magazines, newspapers, and subscriptions.  Account 717001 includes funding for rental of a postage machine.  Account 721001 provides funding for membership supplies and general office supplies for staff.  Account 721002 provides funding for pool chlorine, CO2 and reagents, advanced water quality testing, and theater supplies.  Account 723005 provides funding for program supplies such as arts and crafts supplies, aquatic participant certificates, birthday party package supplies, and various training manuals.  Account 724001 provides funding for repairs and preventive maintenance for pool mechanicals, and maintenance for aerobic room 1.  Account 724003 provides funding for community hall and theater equipment repair.  Account 734003 provides funding to replace heavily used fitness equipment, per the rotation schedule of equipment and the equipment replacement plan. Also, includes replacement of the oldest elliptical trainers, treadmills, and steppers. Also, includes MyZone and Team Tribe supplies. All equipment being replaced will be placed into service at other employee fitness rooms and/or posted online for resale through GovDeals. Cost maintained as replacement equipment was not purchased due to COVID-19. 22580441  Account 731000 includes funding for community hall tables and chairs, lobby furniture, lap pool lane lines, and lighting board replacement for the theater. CITY OF DUBLIN | 2022| OPERATING BUDGET Parks & Recreation/Community Events 11/08/21 Deputy City Manager / Chief Operating Officer Parks & Recreation / Community Events STATEMENT OF FUNCTIONS Recreation Fund Community Events Beginning in 2017, Community Events has been responsible for the reservations of outdoor shelter houses, sports fields, the Kaltenbach Community Center, and other various park spaces. In addition, they are responsible for permitting tournaments and sports leagues that use the sports fields and block party packages. OBJECTIVES AND ACTIVITIES  To oversee the permitting process, related policies, and use of sports fields for sports tournaments, sports leagues, and rental groups. To facilitate rentals of park shelter houses, Kaltenbach Community Center, and block party packages. PERSONNEL DATA POSITION TITLE Event Administrator (1) Event Coordinator (1) TOTAL PART-TIME/SEASONAL STAFF Administrative Support – summer (FTE) Facilities Reservation Managers (FTE) TOTAL 2021 CURRENT NUMBER .5 .5 1 .25 1.25 1.5 2022 PROPOSED .5 .5 1 .25 1.25 1.5 NOTES AND ADJUSTMENTS: (1) One half of the Events Administrator position and one half of the Events Coordinator position are shown in this Division, their salaries are split fifty percent (50%) to the Hotel/Motel Fund and fifty percent (50%) to this fund due to the nature of their duties. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 225 Recreation 40 Parks and Recreation Personal Services 701101 Full Time Salaries/Wages 61,755 63,760 63,760 67,400 701103 Overtime Wages 0 400 400 400 701104 Other Wages 10,947 31,365 31,365 30,750 701201 Employee Benefits 31,404 43,890 43,890 41,700 701204 Uniforms and Clothing 0 300 300 300 Personal Services Total:104,106 139,715 139,715 140,550 Contractual Services 713004 Other Professional Services 956 1,000 1,000 11,000 Contractual Services Total:956 1,000 1,000 11,000 Supplies 721002 Operating Supplies 25 900 900 700 724001 General Maintenance 0 7,000 7,000 1,000 Supplies Total:25 7,900 7,900 1,700 Capital Outlay 731000 Furniture/Equipment 0 3,500 3,500 3,500 734002 Tools 0 3,000 3,000 3,000 Capital Outlay Total:0 6,500 6,500 6,500 Other Charges and Ex 755000 Refunds 0 5,000 5,000 5,000 Other Charges and Ex Total:0 5,000 5,000 5,000 Parks and Recreation Total:105,087 160,115 160,115 164,750 Recreation Total:105,087 160,115 160,115 164,750 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022| OPERATING BUDGET Parks & Recreation/Community Events 11/08/21 Deputy City Manager / Chief Operating Officer Parks & Recreation / Community Events BUDGET SUMMARY: 22540450  Account 701101 provides funding for staffing reflected in Personnel Data and the Notes and Adjustments.  Account 701104 includes funding for part-time/seasonal staff. This staff monitors usage of parks and staffs Kaltenbach facility.  Account 701204 provides funding for uniforms for all staff.  Account 713004 provides funding for software to coordinate rentals and park usage and Showmobile appearance upgrades.  Account 721002 includes funding for supplies for field usage and rental facilities  Account 724001 includes funding for repairs and improvements on rental facilities.  Account 755000 provides funds for refund of deposits on rental facilities. 22580450  Account 731000 includes funding for replacement appliances and furniture at rental facilities.  Account 734002 provides funding for block party replacements. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Municipal Pools 11/08/21 Deputy City Manager / Chief Operating Officer Parks & Recreation / Dublin Municipal Pools STATEMENT OF FUNCTIONS The Dublin North and South Community Pools are seasonal operations, which provide the community diverse aquatic related recreation opportunities. Pool facilities include a lap pool, leisure play pool, tot pool, waterslides, diving boards and well, concession stand, and a water play/spray area. The operation of the Ballantrae Spray Park was added to the Dublin Municipal Pool Budget in 2012. OBJECTIVES AND ACTIVITIES  To offer open recreational swim times for general public use.  To offer a comprehensive outdoor aquatics program including swim lessons for all ages, a local recreational swim team program for school age youth, and water exercise classes.  To provide continuing education and extensive safety training for all pool staff.  To increase open recreation opportunities and incorporate community based activities.  To operate swimming facilities that meet, or exceed all state health and safety requirements. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Director, Recreation Services Recreation Services Administrator Recreation Supervisor Recreation Program Coordinator TOTAL (1) PART-TIME/SEASONAL STAFF Pool Manager Concession Managers Assistant Concession Manager Pool Lifeguard Desk Staff/Concession Staff Swim/Fitness Instructors TOTAL .05 .30 .35 .25 .95 FTE 1.38 .24 .87 12.89 4.07 .31 19.77 FTE .05 .30 .35 .25 .95 FTE 1.41 .48 .85 12.89 4.23 .33 20.19 FTE NOTES AND ADJUSTMENTS: (1) The full-time positions are allocated between this budget, the Recreation Program budget, and the Dublin Community Recreation Center budget. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 226 Pool 20 Finance Transfers/Advances 741000 Transfers Expense 0 35,895 35,895 0 Transfers/Advances Total:0 35,895 35,895 0 Finance Total:0 35,895 35,895 0 40 Parks and Recreation Personal Services 701101 Full Time Salaries/Wages 62,530 63,510 63,510 72,005 701103 Overtime Wages 165 3,000 3,000 3,000 701104 Other Wages 121,436 468,745 468,745 425,000 701201 Employee Benefits 43,285 96,860 96,860 102,150 701204 Uniforms and Clothing 7,125 13,000 13,000 13,000 702000 Training/Travel 0 900 900 765 Personal Services Total:234,541 646,015 646,015 615,920 Contractual Services 713004 Other Professional Services 1,020 1,480 1,680 1,340 713005 Misc. Contract. Serv.25,952 3,900 5,000 3,900 715001 Communications 0 1,000 1,000 500 717005 Utilities- Other Fuel Types 99,811 180,000 253,278 198,000 719004 Concessions Vendor Services 3,955 63,000 61,700 80,500 Contractual Services Total:130,738 249,380 322,658 284,240 Supplies 721002 Operating Supplies 2,926 15,855 14,855 16,380 723002 Pool Supplies/Chemicals 5,973 24,400 25,400 34,000 723005 Other Program Supplies 0 2,565 2,565 1,560 724001 General Maintenance 13,011 50,965 50,965 50,000 Supplies Total:21,910 93,785 93,785 101,940 Capital Outlay 731000 Furniture/Equipment 1,398 96,910 96,910 141,150 Capital Outlay Total:1,398 96,910 96,910 141,150 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 226 Pool 40 Parks and Recreation Other Charges and Ex 755000 Refunds 0 1,600 1,600 1,600 Other Charges and Ex Total:0 1,600 1,600 1,600 Parks and Recreation Total:388,587 1,087,690 1,160,968 1,144,850 Pool Total:388,587 1,123,585 1,196,863 1,144,850 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Municipal Pools 11/08/21 Deputy City Manager / Chief Operating Officer Parks & Recreation / Dublin Municipal Pools BUDGET SUMMARY: 22640440 Account 701101 provides funding for full-time staff allocated to this budget as reflected in the Notes and Adjustments. Account 701104 provides funding for seasonal staff wages based on pool operating schedules. Small adjustment made for front desk manager. Account 713004 provides funding for pool and food licenses. Account 713005 provides funding for credit card charges and family programs. Account 715001 provides funding for replacement radios. Account 717005 provides funding for utilities for the outdoor municipal pool facilities. Account 719004 provides funding for supplies to stock the concession stands at the pool facilities. Expenses for supplies are offset by revenues generated. Account 721002 provides funding for dumpster rentals and advanced water quality testing. Account 723002 provides funding for pool chemicals such as chlorine and CO2. Increase due to actual usage at new North Pool facility and increase in supply chain. Account 724001 provides funding for general maintenance and repairs. 22680440 Account 731000 includes funding for safety equipment and miscellaneous supplies. Increase due to replacement of gutters and slide tower tread replacement at south pool. Storage in concessions and lifeguard office at the North Pool that were not included in the build. 22696290 Account 741000 provides funding for transfer to debt for Recreation Capital (per Ordinance 65-18). Parks & Recreation/Hotel/Motel/Parks-Public Art 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET Deputy City Manager / Chief Operating Officer Parks & Recreation / Parks – Public Art STATEMENT OF FUNCTIONS City Council has directed tax receipts from overnight hotel stays be utilized for beautification, tourism, and community cultural opportunities. Allocations provide for the maintenance, management, programming and purchase of public art; grants to non-profit organizations that enhance visitor appeal, encourage overnight stays and visitor spending in the City, and grants for public space beautification. The Fund also provides revenue to the Dublin Convention and Visitor Bureau and the Dublin Arts Council. OBJECTIVES AND ACTIVITIES  Through its strategic use of public art, the City of Dublin strives to contribute to the character and landscape of the community in a sophisticated manner that celebrates the history and diversity of its residents. PERSONNEL DATA POSITION TITLE Landscape Architect (1) TOTAL 2020 CURRENT NUMBER .50 .50 2021 PROPOSED .50 .50 NOTES AND ADJUSTMENTS: (1) This position is allocated to the budget of the Parks & Recreation/Office of the Director (50%), and this budget (50%). 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 232 Hotel/Motel Tax 10 City Manager Personal Services 701101 Full Time Salaries/Wages 0 0 0 36,300 701201 Employee Benefits 0 0 0 21,235 701204 Uniforms and Clothing 0 0 0 200 702000 Training/Travel 0 0 0 1,000 Personal Services Total:0 0 0 58,735 Contractual Services 713004 Other Professional Services 0 0 0 55,000 716000 Memberships/Subscriptions 0 0 0 200 Contractual Services Total:0 0 0 55,200 Supplies 721002 Operating Supplies 0 0 0 500 Supplies Total:0 0 0 500 Other Charges and Ex 751003 Special Projects/Programs 0 0 0 25,000 Other Charges and Ex Total:0 0 0 25,000 City Manager Total:0 0 0 139,435 Hotel/Motel Tax Total:0 0 0 139,435 2022 Operating Budget - City of Dublin, Ohio Parks & Recreation/Hotel/Motel/Parks-Public Art 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET Deputy City Manager / Chief Operating Officer Parks & Recreation / Parks – Public Art BUDGET SUMMARY: 23240111 (Previously 23240310)  Account 70110 provides funding for staffing reflected in Personnel Data  Account 701204 includes funding for uniform/PPE articles for staffing that has been reduced.  Account 702000 provides funding for professional development in public art administration.  Account 713004 provides funding for a consultant to advise the City on restoration and maintenance of the numerous public art pieces currently owned by the City an unscheduled repairs and installation services. Increased for contract maintenance needs  Account 751003 provides funding for multiple public art projects including: photography, site selection, miscellaneous repairs and scheduled maintenance, Art in Public Places site selection payment to the Dublin Arts Council. Increase to fund for irrigation installation for the Watch House. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Parks & Recreation/Community Events 11/08/21 Deputy City Manager/Chief Operating Officer/Parks & Recreation / Community Events STATEMENT OF FUNCTIONS Hotel/Motel Tax Fund Prior to 2016, 75% of the hotel/motel tax revenues were credited to Hotel/Motel Tax Fund in accordance with City Ordinance No. 133-87 and the Ohio Revised Code. The remaining 25% was distributed to Visit Dublin Ohio (VDO) previously the Dublin Convention and Visitors Bureau (DCVB). For 2016, City Council approved an increase for the DCVB to 35%, with the remaining 65% credited to the hotel/motel tax fund. From the Hotel/Motel Tax Fund, the City allocates 25% of the total revenue to the Dublin Arts Council (DAC). In 2016, this was changed from an estimated number, to 25% of the actual revenue. Funds may be distributed to other organizations through City Council review of submitted hotel/motel tax grant applications. Community Events City-sponsored events are approved through the regular budget process. These include the St. Patrick's Day Parade, Independence Day Celebration, Dublin Irish Festival (DIF) and Spooktacular. Events Administration plans, implements, and manages Dublin’s signature events that enhance the City’s international image, build community, provide fundraising opportunities for community organizations and support the mission of the DCVB by attracting overnight visitors to Dublin hotels. The division also permits all community events, ensures they are following guidelines and ordinances and coordinates any City staff support of those events. OBJECTIVES AND ACTIVITIES  To plan, implement, and manage City-sponsored festivals, events and parades in a professional, safe and fiscally responsible manner.  To help community events and sport tournaments adhere to safety and city ordinances and policies by providing a one-stop shop for event approval.  To secure cash, media and in-kind donations for City of Dublin events by creating and maintaining mutually beneficial partnerships with local, regional and national corporations.  To promote Signature events to local, regional, national and international markets to increase overnight stay in Dublin hotels. In addition, help VDO recruit events and tournaments that result in overnight stays.  To cultivate relationships with community organizations by providing fundraising opportunities in support of community initiatives. PERSONNEL DATA POSITION TITLE Director of Community Events Event Administrator (1) Event Coordinator (1) Administrative Support 2 TOTAL PART-TIME/SEASONAL STAFF Event Specialist, year-round (FTE) Administrative Support – summer (FTE) Summer Event Workers (FTE) TOTAL 2021 CURRENT NUMBER 1 2.5 2.5 1 7 .75 .5 1.5 2.75 2022 PROPOSED 1 2.5 2.5 1 7 .75 .5 1.5 2.75 NOTES AND ADJUSTMENTS: (1) One half of the Events Administrator position and one Events Coordinator position are shown in this Division, their salaries are split fifty percent (50%) to Recreation and fifty percent (50%) to this Fund. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 232 Hotel/Motel Tax 40 Parks and Recreation Personal Services 701101 Full Time Salaries/Wages 506,301 510,090 510,090 507,525 701103 Overtime Wages 488 13,000 13,000 13,000 701104 Other Wages 33,238 75,000 75,000 75,000 701201 Employee Benefits 229,825 246,455 246,455 292,140 701204 Uniforms and Clothing 651 23,400 23,400 22,450 702000 Training/Travel 1,756 4,325 4,325 9,075 703100 Meeting Expenses 1,310 3,550 3,550 3,950 Personal Services Total:773,567 875,820 875,820 923,140 Contractual Services 713004 Other Professional Services 226,431 2,133,997 2,148,546 2,269,050 713005 Misc. Contract. Serv.9,333 124,400 124,400 123,800 714001 Insurance and Bonding 0 7,000 7,000 8,000 715001 Communications 182 5,700 5,700 5,700 715002 Advertising 2,800 63,000 63,000 69,000 715003 Printing and Reproductions 898 10,350 10,350 10,900 716000 Memberships/Subscriptions 2,450 3,625 3,625 3,625 Contractual Services Total:242,095 2,348,072 2,362,621 2,490,075 Supplies 721001 Office Supplies 5,463 12,500 12,500 12,500 721002 Operating Supplies 58,166 337,050 340,050 332,850 Supplies Total:63,629 349,550 352,550 345,350 Other Charges and Ex 751003 Special Projects/Programs 31,198 11,750 11,750 49,750 751012 Promotional Programs 7,810 8,100 8,100 9,900 751016 Volunteer Programs 3,691 19,200 19,200 22,600 755000 Refunds 0 0 3,000 0 Other Charges and Ex Total:42,699 39,050 42,050 82,250 Parks and Recreation Total:1,121,991 3,612,492 3,633,041 3,840,815 Hotel/Motel Tax Total:1,121,991 3,612,492 3,633,041 3,840,815 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Parks & Recreation/Community Events 11/08/21 Deputy City Manager/Chief Operating Officer Parks & Recreation / Community Events BUDGET SUMMARY: 23240450 Account 701101 provides funding for staffing reflected in Personnel Data and the Notes and Adjustments. Account 701103 provides funding for overtime of which approximately 95% occurs in July and August to support the City’s two largest events. Account 701104 includes funding for part-time/seasonal staff. Account 701204 provides funding for uniforms for all staff and for all events volunteers and participants. Account 702000 provides funding for staff training and conferences. Account 703100 provides funding for committee and sponsorship meetings. Account 713004 includes professional services for City-sponsored events including photography, marketing and marketing services and graphic design; citywide ASCAP and BMI and SEASAC music licensing; entertainment and activities including fireworks, children’s games, parade floats, exhibitors, musicians and dancers. Operational services include sound and electrical professionals, cleaning services, hotels for entertainers, patron shuttle service, rentals including tents, generators, ice trucks, lights, port-a-johns, stages, tables, chairs, and golf carts. Increases include adding holiday lighting on new City Hall building and Riverside Crossing Park, updating float décor for parades and increases in rates from event services contractors, average of 10% since ’19. Account 713005 includes funding for credit card fees used at events as well as rental of an off- site storage facility. Account 714001 provides funding for alcohol liability policy to cover all DIF fundraising groups. Account 715001 is used for rental radios and courier services. Account 715002 includes funds for DIF advertising, increase due to return to an anticipated more typical year of events. Account 715003 includes funds for DIF print materials including brochures, tickets and on-site- guides. Account 721001 includes general office supplies and paper for signage for events. Plotter paper and ink is also used by Parks, GIS and other divisions in building. Account 721002 includes funding for float supplies, prizes, crafts, helium, table coverings, signage, wristbands and beverages to sell at DIF (which accounts for the majority of the funding in this account). Beverage sales generate significant offsetting revenue Beverage purchases are budgeted based on the averages of costs in previous years. Account 751003 provides funding for committee ceremonial needs, funding for the DIF scholarship and sustainability efforts and additional accessibility services at events. Account 751012 provides funding for DIF promotional activities. Account 751005 includes funding for DIF volunteer programs including recognition awards and events. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 232 Hotel/Motel Tax 30 Public Works Supplies 721002 Operating Supplies 0 20,000 20,000 20,000 Supplies Total:0 20,000 20,000 20,000 Public Works Total:0 20,000 20,000 20,000 40 Parks and Recreation Supplies 721002 Operating Supplies 6,942 37,250 37,250 37,250 Supplies Total:6,942 37,250 37,250 37,250 Capital Outlay 735005 Cap Impr Park & Bikewy Impr 0 90,000 90,000 130,000 Capital Outlay Total:0 90,000 90,000 130,000 Parks and Recreation Total:6,942 127,250 127,250 167,250 80 Police Contractual Services 713005 Misc. Contract. Serv.0 27,000 27,000 27,000 Contractual Services Total:0 27,000 27,000 27,000 Police Total:0 27,000 27,000 27,000 Hotel/Motel Tax Total:6,942 174,250 174,250 214,250 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Parks & Recreation/Community Events 11/08/21 Deputy City Manager/Chief Operating Officer Parks & Recreation / Community Events BUDGET SUMMARY: The following four Accounts include budget items from other division that have been allocated to Community Events. This allocation provides a more complete reflection of the direct costs associated with Events. 23240330 – Public Service - Street Operations  Account 721002 includes funding for Streets and Utilities for special event materials such as gravel, barrier walls, cones and freestanding fencing. 23240430 – Park Operations  Account 721002 includes funding to Park Operations for mulch, trash bags and materials needed for events, and grass seed to repair event turf area after the events. 23250820 - Police  Account 713005 includes funding to Police for private security hired for Independence Day and DIF events. The following accounts include budget amounts from the Capital Improvements Program (CIP) for projects to be paid from Hotel / Motel Tax Funds. 23280430 – Park Operations  Account 735005 includes funding for public art maintenance and Dublin Arts Council site renovation. CITY OF DUBLIN | 2022 | OPERATING BUDGET Parks & Recreation/Community Events 11/08/21 Deputy City Manager/Chief Operating Officer Parks & Recreation / Community Events Performance Measures: Note: Since events were not held in the traditional manner in ’20 or ’21, numbers are for 2015-2019 only 1. Total Cost of Hours Worked at City Signature Events, all City Employees: Time includes overtime and regular time for time at events and time spent preparing and cleaning up from event. **Pre and post event costs are not calculated for the Dublin Irish Festival. $11,500 $26,136 $23,362 $28,059 $198,229 $202,163 Dublin Irish Festival $259,215 $278,523 $253,929 Independence Day $86,453 $106,102 $116,392 $108,313 St Patrick's Day $44,476 $50,583 $55,974 $58,237 $0 CITY OF DUBLIN | 2022 | OPERATING BUDGET Parks & Recreation/Community Events 11/08/21 104,000 103,000 103,000 102,000 100,000 98,000 96,000 94,000 92,000 90,000 88,000 2015 2016 2017 2018 2019 Deputy City Manager/Chief Operating Officer Parks & Recreation / Community Events Performance Measures: 2. Attendance at the Dublin Irish Festival 100,000 100,500 94,000 This measurement tracks the actual number of people who attend the Dublin Irish Festival. CITY OF DUBLIN | 2022 | OPERATING BUDGET Parks & Recreation/Community Events 11/08/21 Deputy City Manager/Chief Operating Officer Parks & Recreation / Community Events Performance Measures: 3. Percent of Budgeted Expenditure Recovered per City Signature Event (Cost Recovery with Staffing) This measurement tracks the receipts collected (example: ticket sale and sponsorship) vs. the expenditures (example: entertainment) per event. Each event has different overall goals based on projected revenue potential. Staffing costs are included, but Irish Festival only includes day of regular and overtime, not time spent preparing for event. 111% Dublin Irish Festival 101% 99% 95% Independence Day 23% 21% 18% 22% 23% 9% St Patrick's Day 3% 5% 0% 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 232 Hotel/Motel Tax 20 Finance Personal Services 701204 Uniforms and Clothing 0 0 0 2,000 Personal Services Total:0 0 0 2,000 Contractual Services 713005 Misc. Contract. Serv.0 5,000 5,000 7,000 Contractual Services Total:0 5,000 5,000 7,000 Other Charges and Ex 751001 City Sponsored Projects 0 5,000 5,000 5,000 754002 Grants/Community Org 0 200,000 200,000 225,000 754003 Grants/DAC 0 518,441 518,441 620,000 754004 Grants/VDO 0 173,000 289,000 300,000 754005 Grant/Bridge Park NCA 0 125,000 125,000 125,000 Other Charges and Ex Total:0 1,021,441 1,137,441 1,275,000 Finance Total:0 1,026,441 1,142,441 1,284,000 Hotel/Motel Tax Total:0 1,026,441 1,142,441 1,284,000 2022 Operating Budget - City of Dublin, Ohio Hotel Motel Tax Fund / Finance BUDGET SUMMARY: 23240210 – Finance  Account 701204 provides funding for uniforms and t-shirts for the Dublin Irish Festival. • Account 713005 provides funding for an armored car pick-up of cash during the Dublin Irish Festival (DIF) weekend, and other miscellaneous needs.  Account 751001 provides an allocation for City sponsored art projects in the event that a study or design is initiated by City Council. In most cases, a supplemental appropriation would be needed to complete the art project.  Account 754002 provides an allocation for grants to community organizations in accordance with the Hotel/Motel Grant Application Guidelines.  Account 754003 provides funding for distribution with the Dublin Arts Council (DAC) in accordance with the lease agreement executed for 7125 Riverside Drive.  Account 754005 provides funding for the Bridge Park New Community Authority (NCA) in accordance with the Bridge Park Development Agreement. Finance/Hotel/Motel Tax Fund 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET CITY OF DUBLIN | 2022 | OPERATING BUDGET Cemetery 11/08/21 Deputy City Manager / Chief Operating Officer Public Service / Cemetery Maintenance STATEMENT OF FUNCTIONS The City of Dublin recognizes its’ responsibility to provide the proper grounds for its permanent residents by striving to protect and enhance its active and historical cemeteries. Cemetery Maintenance facilitates the burial process with the greatest of respect and ensures proper care of these sacred grounds by adherence to the highest of maintenance standards. OBJECTIVES AND ACTIVITIES To provide proper burial grounds that reflect Dublin’s high standards and to ensure a most respectful burial process. PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Maintenance Worker 1 1 TOTAL 1 1 PART-TIME/SEASONAL STAFF Seasonal Maintenance Worker 2 2 TOTAL 2 2 NOTES AND ADJUSTMENTS: 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 261 Cemetery 40 Parks and Recreation Personal Services 701101 Full Time Salaries/Wages 64,479 68,070 68,070 72,160 701103 Overtime Wages 5,483 6,000 12,000 10,000 701104 Other Wages 22,310 29,280 23,280 27,000 701201 Employee Benefits 40,696 45,600 45,600 43,940 701204 Uniforms and Clothing 1,700 2,100 2,100 2,100 702000 Training/Travel 0 500 500 500 Personal Services Total:134,667 151,550 151,550 155,700 Contractual Services 713004 Other Professional Services 0 3,750 3,750 1,500 713005 Misc. Contract. Serv.945 16,000 16,000 16,000 716000 Memberships/Subscriptions 95 200 200 200 717005 Utilities- Other Fuel Types 337 950 1,088 450 Contractual Services Total:1,376 20,900 21,038 18,150 Supplies 724001 General Maintenance 9,160 21,200 25,200 20,000 724003 Equipment Maintenance 112 2,500 2,500 2,500 Supplies Total:9,272 23,700 27,700 22,500 Parks and Recreation Total:145,316 196,150 200,288 196,350 Cemetery Total:145,316 196,150 200,288 196,350 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Cemetery 11/08/21 Deputy City Manager / Chief Operating Officer Public Service / Cemetery Maintenance BUDGET SUMMARY: 26160432  Account 701101 provides funding for full-time staff allocated to this budget as reflected in the Personnel Data.  Account 701104 provides funding for seasonal staff wages.  Account 702000 provides funding for equipment safety training as needed.  Account 717005provides funding for electricity and water.  Account 724003 provides funding for the repair and maintenance of mower, trimmers, and other miscellaneous equipment used for cemetery maintenance.  Account 713005 provides funding for the transaction expenses related to the acceptance of credit card and vault company services. It also includes funds for cemetery arborist work. Fees for niche engraving will be recovered through fee collection.  Account 724001 includes funding for footers for monuments (recovered through fee collection), grass seed, concrete, topsoil, fertilizers, chemicals, for fence and stone wall work, headstone refurbishing, annuals/perennials, tree planting replacements, and mulch.  Account 724003 includes funds for repairs and replacements of mowers and trimmers. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK Permissive Tax Fund 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET Permissive Tax Fund STATEMENT OF FUNCTIONS Funds are received from a $5.00 tax on motor vehicle licenses approved by Franklin County under the Ohio Revised Code Section 4504.02. Under Ohio Revised Code Section 4504.04, the City can request funding from Franklin County for individual projects approved by the Franklin County Engineer's Office and Franklin County Commissioners. Eligible projects must be for roadway construction or improvements. Additional funds are also received under Ohio Revised Code Section 4504.15 under legislation approved by Franklin and Delaware Counties to increase motor vehicle license taxes by $5.00 in their respective County. The City receives 50% of revenue generated by this tax and it is restricted to roadway construction and improvements. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 231 Permissive Tax 30 Public Works Transfers/Advances 742000 Advances Expense 100,000 200,000 200,000 200,000 Transfers/Advances Total:100,000 200,000 200,000 200,000 Public Works Total:100,000 200,000 200,000 200,000 Permissive Tax Total:100,000 200,000 200,000 200,000 2022 Operating Budget - City of Dublin, Ohio Permissive Tax Fund 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET Permissive Tax Fund BUDGET SUMMARY: 23180320  Account 735006 provides funding for Capital Improvements Program (CIP) projects. In 2019, $850,000 was appropriated (Ordinance 06-19) for repaving Muirfield Drive between Brand Road and Glick Road. In the 2022-2026 CIP, the Permissive Tax Fund was not identified as a project funding source for additional projects. 23197320  Account 742000 provides funding for the repayment of advances. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK Accrued Leave 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET Finance/ Accrued Leave Reserve Fund STATEMENT OF FUNCTIONS The Ohio Revised Code Section 5705.13 provides for the establishment of reserve funds for certain purposes, one of which is for the payment of accumulated sick, vacation and compensatory leave upon termination of employment or retirement. Because the City of Dublin will have a significant number of long-term employees either reach retirement age or the point of eligibility within either the Ohio Public Employees Retirement System or the Police/Fire Pension Fund System, the City’s liability for payments for accrued leave balances is estimated to be substantial beginning in the next few years. These costs represent a liability accrued over a number of years. In order to prevent a disproportionate impact of these payments on any one budget yea r, the 2005 budget established a reserve fund and began deposits into it in anticipation of this liability. In 2008, the City implemented changes to its leave policies for non-bargaining employees which will add to the City’s potential liability for conversion of accrued leaves. Beginning in 2009, non- bargaining employees were eligible for conversion of a portion of accrued sick leave to cash at the time of any separation in good standing from City employment. This includes all types of leave accruals and both pensionable and non-pensionable leave amounts. NOTES AND ADJUSTMENTS: Contributions to this fund represent a percentage of full-time wages. Beginning in 2009, the expenditures budgeted in this fund also included an estimate for sick leave conversions for non-bargaining employees at separation from employment in good standing at any time. Because sick leave accruals were substantially reduced in 2009, this liability will decline over time as sick leave balances accrued under the previous, more ge nerous accruals are either used or converted to payment at separation. For all City bargaining units, conditions for conversions of accrued sick leave remain contingent on eligibility for retirement, minimum years of service and any minimum sick leave balance requirements. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 262 Accrued Leave Reserves 20 Finance Personal Services 701201 Employee Benefits 4,848 0 6,000 0 701205 Accrued Leave Payout 334,346 474,250 468,250 474,250 Personal Services Total:339,194 474,250 474,250 474,250 Finance Total:339,194 474,250 474,250 474,250 Accrued Leave Reserves Total:339,194 474,250 474,250 474,250 2022 Operating Budget - City of Dublin, Ohio Accrued Leave 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET Finance/ Accrued Leave Reserve Fund BUDGET SUMMARY: 26210210  Account 701201 provides for Medicare on employee pay-outs.  Account 701205 reflects the estimated payments that will be made for accrued leaves in 2020 based on anticipated retirements. The amount also includes an estimate of conversions at non- retirement separations based on the revised leave policies for non-bargaining employees approved in 2008. Un-used appropriations lapse at year-end. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK COVID-19 Relief Fund 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET COVID-19 Relief Fund STATEMENT OF FUNCTIONS The State of Ohio received $1.2 billion in CARES Act funding to be distributed to local governments with a population of less than 500,000. The first distribution of $350 million was approved in Amended House Bill 481 and utilized a County's undivided local government fund formula for distribution. This funding will be used to cover costs attributed to the COVID19 pandemic and permitted under the Federal Coronavirus Aid, Relief, and Economic Security (CARES) Ac t, and City Resolution No. 42-20. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 265 COVID Relief Fund 20 Finance Personal Services 701101 Full Time Salaries/Wages 271,660 0 2,925 0 701104 Other Wages 3,295 0 0 0 701201 Employee Benefits 42,480 0 0 0 701204 Uniforms and Clothing 155 0 0 0 701206 Employee Training and Developm 60 0 0 0 702000 Training/Travel 79 0 0 0 703100 Meeting Expenses 311 0 0 0 Personal Services Total:318,040 0 2,925 0 Contractual Services 713004 Other Professional Services 30 0 0 0 713005 Misc. Contract. Serv.56,340 0 0 0 715001 Communications 2,655 0 0 0 715002 Advertising 1,500 0 0 0 Contractual Services Total:60,525 0 0 0 Supplies 721001 Office Supplies 2,064 0 0 0 721002 Operating Supplies 41,972 0 0 0 724003 Equipment Maintenance 11,767 0 0 0 726001 Vehicle Maintenance 360 0 0 0 Supplies Total:56,164 0 0 0 Other Charges and Ex 751003 Special Projects/Programs 9,561 0 0 0 754004 Grants/VDO 151,118 0 0 0 756002 Contingencies 5,000 0 0 0 Other Charges and Ex Total:165,679 0 0 0 Finance Total:600,408 0 2,925 0 COVID Relief Fund Total:600,408 0 2,925 0 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 265 COVID Relief Fund 20 Finance Personal Services 701101 Full Time Salaries/Wages 48,671 0 0 0 701104 Other Wages 5,034 0 0 0 701201 Employee Benefits 8,286 0 0 0 Personal Services Total:61,992 0 0 0 Contractual Services 713004 Other Professional Services 0 0 60,000 0 Contractual Services Total:0 0 60,000 0 Supplies 721001 Office Supplies 363 0 0 0 721002 Operating Supplies 1,367 0 0 0 Supplies Total:1,730 0 0 0 Finance Total:63,722 0 60,000 0 COVID Relief Fund Total:63,722 0 60,000 0 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 265 COVID Relief Fund 20 Finance Personal Services 701101 Full Time Salaries/Wages 71,589 0 0 0 701104 Other Wages 1,974 0 0 0 701201 Employee Benefits 11,366 0 0 0 Personal Services Total:84,929 0 0 0 Finance Total:84,929 0 0 0 COVID Relief Fund Total:84,929 0 0 0 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 265 COVID Relief Fund 20 Finance Personal Services 701101 Full Time Salaries/Wages 234,317 0 0 0 701104 Other Wages 565,693 0 0 0 701201 Employee Benefits 123,167 0 0 0 701204 Uniforms and Clothing 65 0 0 0 Personal Services Total:923,242 0 0 0 Contractual Services 713005 Misc. Contract. Serv.40,369 0 0 0 Contractual Services Total:40,369 0 0 0 Supplies 721001 Office Supplies 124 0 0 0 721002 Operating Supplies 13,119 0 0 0 724001 General Maintenance 183 0 0 0 724003 Equipment Maintenance 5,150 0 0 0 Supplies Total:18,576 0 0 0 Other Charges and Ex 751003 Special Projects/Programs 297 0 0 0 751014 Sr. Citizen Activities 809 0 0 0 Other Charges and Ex Total:1,106 0 0 0 Finance Total:983,294 0 0 0 COVID Relief Fund Total:983,294 0 0 0 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 265 COVID Relief Fund 20 Finance Personal Services 701101 Full Time Salaries/Wages 208,008 0 0 0 701103 Overtime Wages 1,603 0 0 0 701201 Employee Benefits 42,980 0 0 0 701204 Uniforms and Clothing 2,468 0 0 0 703100 Meeting Expenses 62 0 0 0 Personal Services Total:255,121 0 0 0 Supplies 721001 Office Supplies 11 0 0 0 721002 Operating Supplies 4,880 0 0 0 Supplies Total:4,891 0 0 0 Finance Total:260,012 0 0 0 COVID Relief Fund Total:260,012 0 0 0 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 265 COVID Relief Fund 20 Finance Personal Services 701101 Full Time Salaries/Wages 6,518 0 0 0 701104 Other Wages 503 0 0 0 701201 Employee Benefits 1,085 0 0 0 Personal Services Total:8,106 0 0 0 Finance Total:8,106 0 0 0 COVID Relief Fund Total:8,106 0 0 0 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 265 COVID Relief Fund 20 Finance Personal Services 701101 Full Time Salaries/Wages 97,701 0 0 0 701104 Other Wages 11,710 0 0 0 701201 Employee Benefits 16,899 0 0 0 Personal Services Total:126,310 0 0 0 Supplies 721002 Operating Supplies 735 0 0 0 Supplies Total:735 0 0 0 Finance Total:127,045 0 0 0 COVID Relief Fund Total:127,045 0 0 0 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 265 COVID Relief Fund 20 Finance Capital Outlay 731000 Furniture/Equipment 695 0 0 0 732000 Information Technology 67,149 0 31,152 0 735002 Cap Impr Build & Other Struct 16,679 0 213,144 0 737000 Cap Impr Contingencies 48,519 0 0 0 Capital Outlay Total:133,041 0 244,296 0 Finance Total:133,041 0 244,296 0 COVID Relief Fund Total:133,041 0 244,296 0 2022 Operating Budget - City of Dublin, Ohio COVID-19 Relief Fund 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET COVID-19 Relief Fund BUDGET SUMMARY: 26510290  Account 701101 provides funding for the staffing reflected in the Personnel Data and Notes and Adjustments.  Account 701103 provides funding for overtime.  Account 701104 includes funding for seasonal staff.  Account 701201 includes funding for employee benefits.  Account 701204 provides funding for necessary uniforms and clothing including boots, gloves, rain gear, and rental uniforms.  Account 701104 includes funding for employee training and development.  Account 702000 includes funding for employee training and travel.  Account 703100 includes funding for meeting expenses.  Account 713004 includes funding for other professional services.  Account 713005 includes funding for miscellaneous contract services.  Account 715001 includes funding for communications.  Account 715002 includes funding for advertising.  Account 721001 includes funding for office supplies.  Account 721002 includes funding for operating supplies.  Account 724003 includes funding for communications.  Account 726001 includes funding for vehicle maintenance.  Account 751003 includes funding for special projects and programs.  Account 754004 includes funding for grants and Visit Dublin.  Account 756002 provides funding for contingencies. 26520290  Account 701101 provides funding for the staffing reflected in the Personnel Data and Notes and Adjustments.  Account 701104 includes funding for seasonal staff.  Account 701201 includes funding for employee benefits.  Account 713004 includes funding for other professional services.  Account 721001 includes funding for office supplies.  Account 721002 includes funding for operating supplies. 26530290  Account 701101 provides funding for the staffing reflected in the Personnel Data and Notes and Adjustments.  Account 701104 includes funding for seasonal staff.  Account 701201 includes funding for employee benefits. 26540290  Account 701101 provides funding for the staffing reflected in the Personnel Data and Notes and Adjustments.  Account 701104 includes funding for seasonal staff.  Account 701201 includes funding for employee benefits.  Account 701204 provides funding for necessary uniforms and clothing including boots, gloves, rain gear, and rental uniforms.  Account 713005 includes funding for miscellaneous contract services. COVID-19 Relief Fund 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET  Account 721001 includes funding for office supplies.  Account 721002 includes funding for operating supplies.  Account 724001 includes funding for general maintenance.  Account 724003 includes funding for communications.  Account 751003 includes funding for special projects and programs.  Account 751004 includes funding for senior citizen activities. 26550290  Account 701101 provides funding for the staffing reflected in the Personnel D ata and Notes and Adjustments.  Account 701103 provides funding for overtime.  Account 701104 includes funding for seasonal staff.  Account 701201 includes funding for employee benefits.  Account 701204 provides funding for necessary uniforms and clothing including boots, gloves, rain gear, and rental uniforms.  Account 703100 includes funding for meeting expenses.  Account 721001 includes funding for office supplies.  Account 721002 includes funding for operating supplies. 26560290  Account 701101 provides funding for the staffing reflected in the Personnel Data and Notes and Adjustments.  Account 701104 includes funding for seasonal staff.  Account 701201 includes funding for employee benefits. 26570290  Account 701101 provides funding for the staffing reflected in the Personnel Data and Notes and Adjustments.  Account 701104 includes funding for seasonal staff.  Account 701201 includes funding for employee benefits.  Account 721002 includes funding for operating supplies. 26580290  Account 731000 includes funding for furniture and equipment.  Account 732000 includes funding for information technology.  Account 735002 includes funding for capital improvements for buildings and structures.  Account 737000 provides funding for capital improvement contingencies. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Court Services / Mayor’s Court Computer 11/08/21 Office of the City Manager / Court Services / Mayor’s Court Computer STATEMENT OF FUNCTIONS Ordinance 41-93 authorized the establishment of the Mayor's Court Computer Fund. Revenues in this fund are received from fees assessed on each case in accordance with Substitute Senate Bill 246. This fund is used by Court Services to pay for any operational costs and/or any subsequent updates for the computerization of the court office. The city currently assesses a fee of eight dollars ($8.00) per case; however, Substitute Senate Bill 246 allows the fee to be set as high as ten dollars ($10.00). 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 252 Mayor's Court Computer 10 City Manager Personal Services 702000 Training/Travel 0 875 875 0 Personal Services Total:0 875 875 0 Supplies 721001 Office Supplies 0 500 500 500 724003 Equipment Maintenance 3,600 4,000 4,000 4,000 Supplies Total:3,600 4,500 4,500 4,500 Capital Outlay 731000 Furniture/Equipment 8,000 8,000 14,400 8,000 Capital Outlay Total:8,000 8,000 14,400 8,000 City Manager Total:11,600 13,375 19,775 12,500 Mayor's Court Computer Total:11,600 13,375 19,775 12,500 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Court Services / Mayor’s Court Computer 11/08/21 Office of the City Manager / Court Services / Mayor’s Court Computer BUDGET SUMMARY: 25210150 Account 702000 provides funding for technology related training for court staff. Account 721001 provides funding for computer related supplies. Account 724003 provides funding for LEADS (Law Enforcement Automated Data System) user fees. 25280150 Account 731000 includes funding for technology related updates. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Police 11/08/21 Safety / Police STATEMENT OF FUNCTIONS Police, under the direction of the Chief of Police, is comprised of three work units: Operations, Support Services, and Technical Services. The long-term priorities for the Police Department are to: 1. Maintain low levels of crime and disorder in the community. 2. Maintain overall public safety in the community. 3. Maintain a strong focus on recruiting, retaining and properly deploying personnel. 4. Continue to be responsive to the needs, wants, and expectations of the community. 5. Continue to provide high level and high quality of service. 6. Maintain a strong focus on building partnerships and managing service consolidation to maintain and maximize high levels of service to the community. 7. Prepare to respond and successfully resolve critical incidents, major crimes, and other issues of community concern. Operations consist of the following sections: Patrol, accident investigation, court liaison, Field Training Officer (FTO) program, and bicycle patrols. Support Services includes the Detective Section, internal affairs, the Community Education Unit, Community Impact Unit, and special event security planning. Technical Services includes the consolidated communications center (NRECC), records section, property room operations, accreditation and training, technology support, accounting/budgeting and clerical support. The responsibility of all three bureaus is to support, either directly or indirectly the Department’s mission, goals and long-term priorities. Police Department Mission Statement: Dublin Police Department employees are committed to protecting life, liberty and property. We will provide the highest level of service and work in partnership with our community to ensure public safety by focusing on the following core principles;  Vigilant, Ethical and Impartial Enforcement of Law  Critical Incident Preparedness and Response  Crime Prevention, Reduction and Deterrence  Improvement of Traffic Safety We will remain dedicated to service and committed to excellence, focusing on the following core values: Professionalism: We are members of an exceptional and highly trained law enforcement organization. Our conduct and demeanor adhere to the highest standards of personal and organizational excellence. Integrity: We hold ourselves accountable to the highest level of honesty, truthfulness, and ethical conduct. Respect: We ensure that all persons are treated with equality, dignity, and courtesy. Commitment: We are dedicated to our Profession, our Community, our Agency, and our Mission. ACCOUNTIVES AND ACTIVITIES  To solve crimes and reduce the incidence of crime.  To provide a high level of customer service to the community.  To enhance the quality of life in the community.  To provide a high level of leadership and advanced training for staff.  To utilize proactive policing methods in an effort to reduce the incidence of crime.  To reduce the community's traffic crash rate and help to improve overall traffic safety.  To develop partnerships with the community in furtherance of our efforts to reduce crime.  To respond effectively to neighborhood traffic and crime concer ns. CITY OF DUBLIN | 2022 | OPERATING BUDGET Police 11/08/21 Safety/ Police PERSONNEL DATA POSITION TITLE 2021 CURRENT NUMBER 2022 PROPOSED Chief of Police Deputy Chief (3) Police Lieutenant (Sworn Bureau Commander) Technical Services Bureau Commander Police Sergeant Police Corporal Police Officer (1,2) Emergency Mgmt Coordinator/Law Enforcement Planner Forensic Intelligence Support Analyst (4) Civilian Accreditation Manager Administrative Support 3 Records Supervisor Records Technician II Records Technician I Police Property Technician Communications Technician Communications Supervisor Communications Manager Operations Manager TOTAL 1 0 2 1 6 9 54 1 0 1 1 1 3 1 1 29 6 3 1 121 1 2 0 1 6 9 56 1 1 1 1 1 3 1 1 29 6 3 1 124 NOTES AND ADJUSTMENTS: (1) Police request authorization for two (2) additional sworn officer positions. (2) For 2022, Police request authorization for two (2) additional sworn officer positions (above authorized staffing) temporarily to allow for future anticipated retirements. Due to the amount of time required (typically 18 months) to replace a retiring officer with a newly hired, certified, and field trained officer this practice of hiring ahead has proven crucial to us maintaining staffing levels. Hiring will be contingent on available funding. (3) Re-title of the two Lieutenant rank positions to Deputy Chief of Police. The Deputy Chief of Police title more accurately reflects the duties, responsibilities, and expectations of these executive leadership police department administrators. The retitle of the Lieutenants to Deputy Chief of Police will not involve backfill of the Non-Bargaining Lieutenant rank (no additional promotions to Lieutenant are anticipated in 2022). The proposal does not include a “promotional” pay increase and no additional operating budget funding has been requested for this proposed change. (4) Police request funding for the hiring and training of one (1) Forensic Investigative Support Analyst. This position will enhance the department’s investigative capabilities in furtherance of our mission and goals by developing and tracking investigative leads, assisting investigators with correlations between known and unknown suspects, and creating organizational redundancy for our current crime analyst. This analyst will absorb some of these responsibilities from our investigators, who can concentrate more closely on their investigations. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 241 Safety 20 Finance Contractual Services 711001 County Auditor Deductions 13,027 18,000 18,000 18,000 Contractual Services Total:13,027 18,000 18,000 18,000 Finance Total:13,027 18,000 18,000 18,000 80 Police Personal Services 701101 Full Time Salaries/Wages 10,472,837 11,461,742 11,436,742 12,101,270 701103 Overtime Wages 423,021 637,600 662,600 642,100 701201 Employee Benefits 4,690,625 5,357,366 5,357,366 5,810,485 701204 Uniforms and Clothing 151,390 194,100 295,547 165,000 702000 Training/Travel 44,689 68,300 80,235 94,000 703100 Meeting Expenses 4,465 8,500 10,550 8,500 703200 Personnel Planning 0 1,000 1,000 4,000 Personal Services Total:15,787,027 17,728,608 17,844,040 18,825,355 Contractual Services 713004 Other Professional Services 5,648 12,500 15,171 9,500 713005 Misc. Contract. Serv.110,444 123,650 132,187 136,150 715001 Communications 4,591 19,000 20,848 19,000 716000 Memberships/Subscriptions 88,456 89,070 100,543 91,570 717001 Rents and Leases 4,634 5,000 5,000 5,000 Contractual Services Total:213,772 249,220 273,749 261,220 Supplies 721001 Office Supplies 14,523 22,000 22,733 21,500 721002 Operating Supplies 80,585 85,675 120,062 86,575 724003 Equipment Maintenance 134,140 180,000 184,970 180,500 Supplies Total:229,248 287,675 327,765 288,575 Capital Outlay 731000 Furniture/Equipment 14,258 23,625 24,125 17,625 Capital Outlay Total:14,258 23,625 24,125 17,625 Other Charges and Ex 751006 DARE Program 1,059 5,000 5,930 5,000 755000 Refunds 0 500 500 500 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 241 Safety 80 Police Other Charges and Ex Total:1,059 5,500 6,430 5,500 Police Total:16,245,365 18,294,628 18,476,109 19,398,275 Safety Total:16,258,392 18,312,628 18,494,109 19,416,275 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Police 11/08/21 Safety/ Police BUDGET SUMMARY: Police: 24150820 Account 701101 provides funding for the staffing reflected in t he Personnel Data and the Notes and Adjustments (excluding Communications Technicians, Communication Supervisors and a Communications Manager). Account 701103 provides funding for overtime for authorized sworn personnel and for support services for City special events. Account 701204 provides funding for uniform allowances and dry cleaning as provided for in the negotiated FOP contract; also includes funds for uniform replacements, uniforms for new personnel, replacement ballistic vests/helmets and first responder kits, uniform needs for the detectives. Reductions for 2020 includes a decrease in First Responder’s Kits, dry cleaning, and uniform replacements. Account 702000 includes funding for career development mandatory and optional training, and advanced training opportunities for police personnel. Account 703100 includes funds for awards presentation expenses, team meetings, CALEA meeting expenses, recruitment, as well as funds for a citizen police ac ademy. Account 715001 provides funding for walkie/mobile parts and accessories, and COIRS annual fees. Account 713004 provides funding for hospitalization/medical expenses for arrestees; lab fees/physicals/handwriting analysis and medication drop off disposals. Account 724003 provides funding for maintenance agreements for all departmental equipment including but not limited to the radio system radios and consoles in the Communication Center, radar and laser repair, and cruiser video system maintenance and repair. Account 713005 provides funding for services pertaining to the K-9 and other miscellaneous contractual services (car washes, towing, LEADS online, magnetometer costs for Court and City Council meetings). Account 716000 includes funds for various professional memberships/subscriptions for law enforcement personnel. Account 721001 includes funding for equipment, ammunition, jail supplies, range supplies, canine food and supplies, and other miscellaneous operating supplies that are needed. Account 751006 includes funding for all Drug Abuse Prevention Programs (previously known as DARE) related supplies and activities. 24180820 Account 731000 includes funding for replacement gas masks and canisters. This account also provides funding for crash data upgrades/cables and GPS updates. Finance: 24110290 Account 711001 provides for fees paid to the County Auditors for real estate tax apportionment to the Safety Fund. CITY OF DUBLIN | 2022 | OPERATING BUDGET Police 11/08/21 Safety/ Police BUDGET SUMMARY: Communications (Dispatch): 24150841 Account 701101 provides funding for the staffing reflected in the Personnel Data and the Notes and Adjustments for Communications Technicians, Communication Supervisors and a Communications Manager only. Account 701103 provides funding for overtime for Communications staff. Account 701204 provides funding for uniforms as provided for in the negotiated contract and also includes funds for uniform replacements and uniforms for new personnel. Account 702000 includes funding for career development and training. Account 724003 provides for funding for CAD multi-jurisdictional maintenance, LEADS service agreement, E911 PSAP equipment maintenance, PulsePoint, FATPOT, WestNet and console raised floor cleaning. Account 716000 provides funding for professional memberships, l anguage line subscription, MTUG Membership and Smart911/RapidSOS subscription. Account 721001 includes funding for miscellaneous office supplies and public education supplies. Account 721002 includes funding for miscellaneous operating supplies that are needed. 24150841 Account 731000 includes funding for IDT Response Equipment. CITY OF DUBLIN | 2022 | OPERATING BUDGET Police 11/08/21 Safety/ Police Performance Measures: 1.Number of Reported Thefts from Vehicles: 2.Number of Reported Burglaries/B&E 3.Number of Reported Traffic Accidents The Police Department collects statistical data on the number of burglaries/breaking & entering, thefts from vehicles, and traffic crashes to track progress in furtherance of our annual goals. This data represents the three index measurements that track how successful we are as an agency in reducing crime and disorder. These goals and index measurements have been identified as a result of an extensive goal setting process that involved: citizen survey data from residents, internal staff feedback from police supervisors, command staff and professional judgment. The crimes measured have a high frequency of occurrence. Part of the police department’s mission is to partner with the community to address and reduce their frequency and number. The ultimate goal is to continue to make Dublin a safe place to live, work, and visit. Police 11/08/21 Safety/ Police Performance Measures: 4.Percent Change in the Number of Reported Thefts from Vehicles (2015 to 2020) 5.Percent Change in the Number of Reported Burglaries/B&E (2015 to 2020) 6.Percent Change in the Number of Reported Traffic Accidents (2015 to 2020) Year Percent Change in Reported Thefts from Vehicles Percent Change in Reported Burglaries/B&E Percent Change in Reported Traffic Accidents 2020 -8.33% -1.67% -35.27% 2019 33.33% -31.82% 0.45% 2018 -40.00% 44.26% -1.22% 2017 12.72% -37.11% -3.11% 2016 -4.42% -5.83% 1.64% 2015 2.84% 56.06% 14.63% CITY OF DUBLIN | 2022 | OPERATING BUDGET Police 11/08/21 Safety/ Police Performance Measures: 7.Percent of Citizens who rate overall Police Services as Good or Excellent (National Citizens Survey) This measure reflects the perceptions of citizens regarding the services provided by the City of Dublin Police Department. The department uses this information in various ways such as annual goal setting. CITY OF DUBLIN | 2022 | OPERATING BUDGET CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Safety/Police/Enforcement and Education 11/08/21 Safety/ Police/Enforcement and Education STATEMENT OF FUNCTIONS Ordinance 96-90 authorized the establishment of the Enforcement and Education Fund. Revenues in this fund are derived from fines received in accordance with §4511.99 of the Ohio Revised Code. This fund is to be used by the Police to pay those costs it incurs in enforcing §4511.19 of the Ohio Revised Code, in educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol, the dangers of operating a motor vehicle while under the influence of alcohol and other information relating to the operating of a motor vehicle and the consumption of alcoholic beverages. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 251 Enforcement and Education 80 Police Personal Services 701103 Overtime Wages 0 2,000 2,000 2,000 701201 Employee Benefits 0 450 450 0 Personal Services Total:0 2,450 2,450 2,000 Police Total:0 2,450 2,450 2,000 Enforcement and Education Total:0 2,450 2,450 2,000 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Safety/Police/Enforcement and Education 11/08/21 Safety/ Police /Enforcement and Education BUDGET SUMMARY: 25150800  Account 701103 and 701201 provides funds for overtime for personnel to conduct OVI enforcement. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Safety/Police/Law Enforcement Trust Fund 11/08/21 Safety / Police / Law Enforcement Trust Fund STATEMENT OF FUNCTIONS Ordinance 94-90 authorized the establishment of the Law Enforcement Trust Fund. Revenues in the fund are derived from contraband property seizures in accordance with §2981.13 of the Ohio Revised Code. This fund is to be used to pay the costs of prolonged or complex investigations or prosecutions, to provide reasonable technical training or expertise, to provide matching funds to obtain federal grants to aid law enforcement, or for other law enforcement purposes that City Council determines to be appropriate. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 242 Law Enforcement 80 Police Capital Outlay 731000 Furniture/Equipment 9,300 7,000 7,000 7,000 Capital Outlay Total:9,300 7,000 7,000 7,000 Police Total:9,300 7,000 7,000 7,000 Law Enforcement Total:9,300 7,000 7,000 7,000 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Safety/Police/Law Enforcement Trust Fund 11/08/21 Safety / Police / Law Enforcement Trust Fund BUDGET SUMMARY: 24250820  Account 731005 provides fees to the County courts and prosecutor’s offices (funds are not appropriated until needed). 24280820  Account 731000 provides funding for training and equipment for forensic investigation of computers. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DUBLIN | 2022 | OPERATING BUDGET Safety/Police/Wireless 9-1-1 11/08/21 Safety / Police/ Wireless 9-1-1 Fund STATEMENT OF FUNCTIONS Ohio Revised Code (ORC) §128.42 establishes a $0.50 per month user fee on every wireless phone bill to reimburse local public safety answering points for costs associated with receiving 9- 1-1 calls placed from wireless telephones. As directed by ORC §128.55, the Wireless 9-1-1 Governmental Assistance Fund is administered by the Franklin County Commissioners, with funds disbursed in accordance with the formula set by the local 9 -1 -1 Planning Committee. To facilitate disbursement, local agencies are required to enter into intergovernmental agreements. In February 2017, the City of Dublin entered into an agreement with the Franklin County Commissioners for the disbursement of these funds. Disbursements received from the Wireless 9-1-1 Governmental Assistance Fund must be used in accordance with ORC §128.57, which includes those costs incurred in the designing, upgrading, purchasing and maintaining equipment as well as the training of staff who answer wireless 9-1-1 calls. Disbursements received may be use for personnel costs, once all equipment purchases are completed. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 244 Wireless 9-1-1 System 80 Police Supplies 724003 Equipment Maintenance 0 46,820 46,820 46,820 Supplies Total:0 46,820 46,820 46,820 Transfers/Advances 741000 Transfers Expense 80,000 80,000 80,000 80,000 Transfers/Advances Total:80,000 80,000 80,000 80,000 Police Total:80,000 126,820 126,820 126,820 Wireless 9-1-1 System Total:80,000 126,820 126,820 126,820 2022 Operating Budget - City of Dublin, Ohio CITY OF DUBLIN | 2022 | OPERATING BUDGET Safety/Police/Wireless 9-1-1 11/08/21 Safety / Police/ Wireless 9-1-1 Fund BUDGET SUMMARY: 24410820  Account 724003 provides funding for the maintenance agreement on NG911 system. 24496820  Account 741000 utilized to transfer funds to reimburse the Safety Fund for allowable expenses including eligible personnel expenditures. CITY OF DUBLIN | 2022 | OPERATING BUDGET THIS PAGE INTENTIONALLY LEFT BLANK 5 | Debt Service Funds Staples® ST 1674596-1674598 1234 CYANMAGENTAYELLOWBLACK 07/10/2019 Debt ServiceFunds5 General Obligation Debt Service 11/08/21 CITY OF DUBLIN | 2022 | OPERATING BUDGET Debt Service STATEMENT OF FUNCTIONS These Funds reflect the cost of paying the principal and interest on various outstanding bond and note issues. Sources of funding include transfers from the Capital Improvements Tax Fund and various Tax Increment Financing Funds. NOTES AND ADJUSTMENTS: Budget requests for debt service payments reflect debt service obligations for both long-term and short-term debt issued by the City, as well as special assessment debt. The City maintains un- voted general obligation bonds, un-voted special assessment bonds which roll-off in 2021, and voted general obligations bonds which roll-off in 2020. The debt service payments for Water and Sewer Fund obligations are budgeted as debt service payments directly in the Water and Sewer Funds instead of transferring the money to the General Obligation Debt Service Fund and reflecting the debt payments in that Fund. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 310 General Debt Service 20 Finance Debt Service 761001 Debt Issuance Costs 611,738 0 0 5,000 762002 Principal- Parks Programs 424,000 1,441,000 1,441,000 1,018,000 762003 Principal- Transportation 6,155,646 6,268,500 6,288,500 6,472,170 762004 Principal- Land and Buildings 1,628,523 730,000 730,000 570,000 763003 Interest- Parks Program 529,684 718,000 718,000 683,775 763004 Interest- Transportation 3,860,152 4,475,000 4,087,866 4,273,365 763005 Interest- Land and Buildings 1,363,807 480,000 892,134 458,270 Debt Service Total:14,573,551 14,112,500 14,157,500 13,480,580 Finance Total:14,573,551 14,112,500 14,157,500 13,480,580 General Debt Service Total:14,573,551 14,112,500 14,157,500 13,480,580 311 Econ Development Bond Retirmnt 20 Finance Debt Service 762004 Principal- Land and Buildings 730,000 765,000 765,000 780,000 763005 Interest- Land and Buildings 1,341,156 1,304,800 1,304,800 1,285,985 Debt Service Total:2,071,156 2,069,800 2,069,800 2,065,985 Finance Total:2,071,156 2,069,800 2,069,800 2,065,985 Econ Development Bond Retirmnt Total:2,071,156 2,069,800 2,069,800 2,065,985 322 2001 S.A. Debt Service 20 Finance Contractual Services 711001 County Auditor Deductions 285 450 450 0 Contractual Services Total:285 450 450 0 Debt Service 762003 Principal- Transportation 122,308 81,110 81,110 0 763004 Interest- Transportation 7,015 2,750 2,750 0 Debt Service Total:129,323 83,860 83,860 0 Finance Total:129,608 84,310 84,310 0 2001 S.A. Debt Service Total:129,608 84,310 84,310 0 2022 Operating Budget - City of Dublin, Ohio 6 | Capital Project Funds Staples® ST 1674596-1674598 1234 CYANMAGENTAYELLOWBLACK 07/10/2019 Capital ProjectFunds6 CITY OF DUBLIN | 2022 | OPERATING BUDGET Capital Improvements Program (CIP) 11/08/21 Capital Improvements Program (CIP) STATEMENT OF FUNCTIONS This fund was created by City Council for the express purpose of the purchase of equipment, apparatus, property, construction of buildings, structures, roads and other public improvements as needed. City income tax collections are directly credited to this fund each year in accordance with Ordinance No. 17- 87. Additional revenue is provided by real estate taxes, transfers from the General Fund, and interest income. NOTES AND ADJUSTMENTS The Five-year Capital Improvements Program (CIP) establishes the City’s blueprint for investments in its capital infrastructure. The CIP is used as a tool to help ensure the City’s long and short-term capital investments are made in the context of careful consideration of the City’s needs as well as the resources available to fund all projects. A complete copy of the document is available on-line on the City’s website at dublinohiousa.gov/economic-development/capital-improvements-program. The financial guidelines used in the preparation of the CIP provide assurances that the City can meet, in a full and timely manner, both its debt service obligations and all other obligations competing for the available resources. It is the City’s objective to complete as many needed capital improvement projects as financially possible while maintaining flexibility and the ability to adapt to changes as they occur. The five-Year CIP and the Annual Operating Budget are two critical documents prepared annually. The relationship between these two documents is summarized by the following points: Five-Year CIP • Represents a long-term financial plan, including funding sources. • Establishes priorities and serves as a planning document or blueprint for the City’s investment in capital infrastructure. • Provides a breakdown of major project costs and phasing, including design costs. • Does not appropriate money. The Operating Budget is the document which authorizes the actual funding authority for the capital projects. Operating Budget – Annual CIP Budget • Appropriates money to implement the first year of the Five-Year CIP. • Appropriates money to implement a “phase of a major, multi-year project.” • Appropriates money for capital maintenance expenditures, including those of a continuing nature (i.e. fleet and equipment replacement, computers, etc.). Project Prioritization In developing prioritization of projects, several elements are taken into consideration:  City Council’s goals, both past and present.  Findings included in the Economic Development Strategy.  Commitments made by the City in agreements.  Bi-Annual Community Survey results.  Input from Citizen Committees and economic development opportunities. Using these guidelines resulted in the list of projects to be funded that are focused towards needed infrastructure improvements such as road and utility needs. CITY OF DUBLIN | 2022 | OPERATING BUDGET Capital Improvements Program (CIP) 11/08/21 Capital Improvements Program (CIP) Impact of Capital Investments on the Operating Budget The City’s Operating Budget covers a one-year time period, whereas the City’s CIP covers a five-year period. While the CIP is prepared and approved separately from the Operating Budget, staff take into consideration the impact of the upcoming year’s capital projects on the departmental operations, including the maintenance and upkeep of the assets. When debt financing is used to fund capital projects, the principal and interest payments are included as expenditures in the Operating Budget. The City has taken further steps to evaluate the impact of capital assets on the operating budget by adding an Asset Management & Support Services work unit to its organizational chart for 2022. This Work Unit is responsible for implementing and managing strategies in sustaining public infrastructure assets, with the fundamental goal to preserve and extend the service life of long-term infrastructure assets. In the course of inventorying and inspecting these assets, routine maintenance schedules will be established which will help the City to better understand the annual operating costs or additional savings related to the City’s infrastructure assets, both existing and new additions. This will assist the City in better quantifying impacts of capital expenditures on the operating budget in future years. CITY OF DUBLIN | 2022 | OPERATING BUDGET Capital Improvements Program (CIP) 11/08/21 Capital Improvements Program (CIP) Notable CIP Impacts on the Operating Budget (On-Going Expenses) (MUNIS) Project No. Project Description 2020 Budgeted Operating Cost 2021 Budgeted Operating Cost 2022 Budgeted Operating Cost Notes ET003 US33/SR161/Post Road Interchange $195,000 $ 80,000 $ 80,000 Contracted landscape maintenance. (Cost reduced in 2021 due to maturity of landscape.) GR132 Dublin Link (Scioto Pedestrian Bridge) $ 50,000 $ 50,000 $ 20,000 (CIP) Lighting program and operations. Reduced budget due to cost being lower than anticipated. GR133 Riverside Crossing Park (major park addition over 36 acres) $110,000 $110,000 $197,625 Additional staffing needed (starting March 2022); equipment; increased cost for composting 2022; ice removal, and utilities. ET168 Bridge Street Parking Garages $ 50,000 $ 50,000 $ 50,000 (CIP) Parking management implementation. Riverside Crossing Park (under construction – August 30, 2021) and the Scioto Pedestrian Bridge (Dublin Link) Click on the link to go to live camera from the project site. http://bridgestreet.dublinohiousa.gov/riverside-park/ CITY OF DUBLIN | 2022 | OPERATING BUDGET Capital Improvements Program (CIP) 11/08/21 Capital Improvements Program (CIP) Summary of CIP Financial Guidelines There are several key guidelines the City utilized in determining the fiscal capacity to complete capital projects over the next five years. These are summarized as follows:  The five-year plan will be updated annually.  25 percent of the City’s two percent income tax revenue shall be made available to fund capital improvements. This allocation is in accordance with Ordinance No. 17-87 and the ballot language approved by the voters in November 1987.  Of the 25 percent of the total income tax revenues which are utilized for capital improvements, 60 percent of that amount will be allocated to fund long-term debt, and 40 percent to fund projects and capital expenses on a cash basis. This allocation is in accordance with Ordinance No. 31-16. The reasons for this guideline are: a) It is important to stress that funding projects with long-term debt obligates the use of public funds for the next 20 years in most cases. The more long-term debt which is incurred now significantly reduces the options available to future City Councils to fund needed projects. b) The City has determined that paying cash for projects where financially possible (pay-as- you-go financing) will increase our flexibility in the future. In utilizing pay-as-you-go financing, revenue projections and estimated fund balances will be reviewed and evaluated to assure that sufficient reserves are maintained. c) It is not economical to issue debt for some projects. d) The estimated life of some projects does not meet the criteria to issue long-term debt.  The City’s largest revenue source for operations is income tax revenue. This source comprises over 90% of the City’s General Fund operating revenues. Therefore, it is one of the City’s key economic indicators that is reviewed when determining the level of growth for the upcoming year.  To the degree that the income tax revenue rate of growth exceeds projections in any given year, the excess revenue should be utilized to fund projects on a cash basis the following year or to reduce the amount of debt on projects identified to be financed with debt proceeds.  The availability of adequate financial reserves or balances that can be used to address unforeseen contingencies or take advantage of opportunities is a critical element in evaluating financial strength. Another key financial indicator for the City is its’ General Fund balance. The City’s policy is to maintain a year-end balance equal to or greater than 50% of the General Fund expenditures, including operating transfers. This balance is in accordance with Ordinance No. 32- 16. This level of fund balance is necessary as we continue funding major improvements throughout the City. We will continue to make significant advances from the General Fund to various TIF funds for infrastructure improvements throughout the City. This allows the City to take advantage of opportunities as they arise and fund infrastructure improvements before TIF revenues are generated. The expectation is that these advances will be repaid to the General Fund over the 30-year life of each TIF. CITY OF DUBLIN | 2022 | OPERATING BUDGET Capital Improvements Program (CIP) 11/08/21 Capital Improvements Program (CIP)  Since a portion of the debt outstanding and future capital improvements are utility (water and sewer) related, the systems' user fees and capacity charges (tap permits) will continue to be evaluated. Water related improvements will be programmed based on the Water Fund's available cash reserves and estimated annual revenues. Every effort will be made to structure the debt service obligations for utility infrastructure improvements in such a manner as to utilize the Sewer Fund and Water Fund available cash reserves and estimated annual revenues to the fullest and thereby reducing or eliminating the dependency on income tax revenues. The goal in the Water and Sewer funds has been to maintain fund balances equal to approximately 25% of the total value of each system.  In 2022, approximately 80% of the property tax revenue from the City’s “inside millage” will be allocated to the Capital Improvements Tax Fund. The property tax revenue from the City’s “inside millage” (1.75 mills) was allocated 100% to the Parkland Acquisition Fund from 2001-2006. From 2007-2009, the City began allocating .95 mills of the total 1.75 mills to the Parkland Acquisition Fund with the remaining .80 mills allocated to the Capital Improvements Tax Fund. As part of the 2010-2014 CIP process, Council approved allocating 1.40 mills to the Capital Improvements Tax Fund and .35 mills to the Parkland Acquisition Fund. Recognizing the benefits and flexibility of allocating more of the City’s “inside millage” to the Capital Improvements Tax Fund, Council has continued to approve, with each year’s CIP, the same allocation. This allocation is reviewed during the CIP process each year and can be reallocated if City Council deems it appropriate.  Pursuant to the City’s Debt Policy (Ordinance No. 37-19), the maximum amount of debt service (including existing TIF supported and proposed new debt) shall not exceed 90% of the allocation of income tax revenue allocated to pay debt service.  As a matter of general policy, the City will do the following in order to be able to fund additional projects needed to serve the citizens of Dublin: a) Pursue federal, state and local assistance in the form of grants, low interest loans, cost-sharing, etc. b) Utilize assessment procedures for projects which have a reasonably well defined group of beneficiaries and which legally lend themselves to this type of financing. c) Look increasingly at ways to obtain revenue through user fees as a means to fund capital projects or as a way to free-up other income tax dollars so that they can be used to fund capital projects. d) Utilize, where appropriate, economic development incentives such as tax increment financing.  As projects are proposed for funding, the statutory debt limitations will be reviewed to ensure compliance. CITY OF DUBLIN | 2022 | OPERATING BUDGET Capital Improvements Program (CIP) 11/08/21 Capital Improvements Program (CIP) The five-year program provides for significant capital programming. The programming of projects needs to be distributed over the five-year period so that as we update our capital program each year, we can evaluate current conditions, including the capital needs, revenue growth, and respond to new priorities. Transfers and Advances The majority of the funding programmed for transfers is for debt service obligations on capital projects financed by long-term debt. The advances programmed are based on projects programmed in the 2021-2025 CIP that have been identified as infrastructure projects benefiting the reflected TIFs. Debt Debt proceeds for construction projects (with the exception of sewer and water projects) are posted to the Capital Construction Fund (404) and tracked through that Fund. Dublin Municipal Pool North, re-dedicated May 2021. Demolition and re-construction funded through the Capital Improvements Tax Fund and debt. 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 401 Capital Improvements Tax 10 City Manager Capital Outlay 732000 Information Technology 0 1,885,000 1,885,000 3,070,000 Capital Outlay Total:0 1,885,000 1,885,000 3,070,000 City Manager Total:0 1,885,000 1,885,000 3,070,000 20 Finance Contractual Services 711001 County Auditor Deductions 48,094 46,500 46,500 55,000 Contractual Services Total:48,094 46,500 46,500 55,000 Capital Outlay 735001 Cap Impr Land and Land Impr 0 0 500,000 1,500,000 736000 Cap Impr Other Projects 247,051 950,000 983,398 935,000 737000 Cap Impr Contingencies 87,561 250,000 253,160 250,000 Capital Outlay Total:334,613 1,200,000 1,736,558 2,685,000 Transfers/Advances 741000 Transfers Expense 5,417,156 5,713,050 6,005,970 7,225,715 742000 Advances Expense 0 0 0 4,500,000 Transfers/Advances Total:5,417,156 5,713,050 6,005,970 11,725,715 Finance Total:5,799,862 6,959,550 7,789,028 14,465,715 30 Public Works Capital Outlay 734004 Other Equipment 1,237,034 1,140,000 1,803,127 1,725,000 735002 Cap Impr Build & Other Struct 6,127,491 1,010,000 7,255,350 1,300,000 735004 Cap Impr New Str Const/Eng Ser 141,448 520,000 520,000 2,955,000 735006 Cap Impr Str Maint Proj 7,803,169 31,585,000 37,833,547 19,965,000 735010 Cap Impr Storm Sewer Imp 1,491,679 975,000 1,493,017 730,000 Capital Outlay Total:16,800,821 35,230,000 48,905,041 26,675,000 Public Works Total:16,800,821 35,230,000 48,905,041 26,675,000 2022 Operating Budget - City of Dublin, Ohio 2020 Actual 2021 Budget 2021 Revised Budget 2022 Department Budget 401 Capital Improvements Tax 40 Parks and Recreation Capital Outlay 735005 Cap Impr Park & Bikewy Impr 2,129,681 2,685,000 7,221,776 1,605,000 Capital Outlay Total:2,129,681 2,685,000 7,221,776 1,605,000 Parks and Recreation Total:2,129,681 2,685,000 7,221,776 1,605,000 60 Information Technology Capital Outlay 732000 Information Technology 1,188,350 0 845,731 0 Capital Outlay Total:1,188,350 0 845,731 0 Information Technology Total:1,188,350 0 845,731 0 70 Development Capital Outlay 736000 Cap Impr Other Projects 0 0 0 725,000 Capital Outlay Total:0 0 0 725,000 Development Total:0 0 0 725,000 80 Police Capital Outlay 734001 Police Capital Equipment 672,507 215,000 342,159 175,000 Capital Outlay Total:672,507 215,000 342,159 175,000 Police Total:672,507 215,000 342,159 175,000 Capital Improvements Tax Total:26,591,221 46,974,550 66,988,735 46,715,715 2022 Operating Budget - City of Dublin, Ohio