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Resolution 60-21 To: Members of Dublin City Council From: Dana L. McDaniel, City Manager Date: October 19, 2021 Initiated By: Jennifer M. Rauch, AICP, Director of Planning Nichole M. Martin, AICP, Senior Planner Re: Resolution 60-21 – Final Plat for the replat of an approximately 6.69-acres parcel within the Dublin City Center Subdivision to establish two new parcels approximately 1.58-acres and 5.11-acres in size zoned BSD-SCN, Bridge Street District - Sawmill Center Neighborhood District located northeast of the intersection of W. Dublin-Granville Road and Dublin Center Drive (Case 21- 026FP). Summary This is a request, as recommended for approval by the Planning and Zoning Commission, to accept revisions to the Dublin City Center plat to establish two new parcels in order to facilitate future development in the Bridge Street District (BSD). The 6.69-acres site is presently developed with a two-story, 30,000-square-foot office building with drive-thru bank. The parcel, located at 3800 W. Dublin-Granville Road, was originally platted in 1988 as a portion of the Dublin City Center plat (Reserve A); platting approximately 44.16-acres of land between Sawmill Road and David Road, north of W. Dublin-Granville Road and south of Bridge Park Avenue (identified as Federated Boulevard on the original plat). Process The platting process is solely for the subdivision of the properties to identify property lines, establish easements, provide open space dedication, and create public rights-of-way. The site layout, architectural character, and open space design for any future development are approved separately by the required reviewing bodies. Details The Final Plat establishes two new lots (Lots 1 and 2) and utility easements as well as an ingress/egress easement. Lot 1 is a 1.578-acres parcel that establishes a new developable lot. The parcel is bounded by three existing public rights-of-way: W. Dublin-Granville Road (south), Dublin Center Drive (west), and Banker Drive (north). One dedicated vehicular access point is provided along Dublin Center Drive. The plat memorializes an existing 40-foot ingress/egress (cross-access) easement between Lots 1 and 2, which provides Lot 1 access to W. Dublin-Granville Road. Additionally, a utility easement is established in the northwest corner of the site. The plat restricts any future vehicular access along W. Dublin-Granville Road. Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017-1090 Phone: 614-410-4400 • Fax: 614-410-4490 Memo Memo re: Resolution 60-21 Dublin City Center FP Monday, October 19, 2021 Page 2 of 2 Lot 2 is a 5.112-acre parcel that retains land for the existing office building. The parcel is bounded by two existing public rights-of-way: W. Dublin-Granville Road (south and Banker Drive (north). Lot 1 is located to the west along Dublin Center Drive and existing commercial parcels are located to the east along Sawmill Road. Four dedicated vehicular access points are provided: two along W. Dublin-Granville Road and two along Banker Drive. A cross-access easement provides circulation between Lots 1 and 2 to accommodate the existing parking lot configuration connecting Dublin Center Drive to Banker Drive. Additionally, a new cross-access easement is provided along a portion of the property line between Lots 1 and 2. The plat provides the flexibility for the City and the property owner to modify or remove cross-access easements as depicted on the plat to accommodate future development by the filing of a joint affidavit. Recommendation of the Planning and Zoning Commission On August 5, 2021, the Commission reviewed and recommended approval (6-0) to City Council of the Final Plat with the following conditions: 1) That the applicant update the Final Plat to establish a cross-access easement between Lots 1 and 2 to the rear of the existing structure to accommodate internal site circulation, to the satisfaction of the City Engineer, prior to City Council’s review; and 2) That the applicant make any minor technical adjustments to the plat, prior to submission for acceptance to City Council. The applicant has met the conditions for the plat. Recommendation Staff recommends approval of the Resolution for the Final Plat. W.Dublin-GranvilleRoad Sawmill RoadMartin Road Dublin Center DriveDublin Center DrArdenlee CtBraelinn DrStoneridge LnDavid RdMarcy LnMartin RdAbbey LnS a w m i l l P l a c e B l v d Glenloch Cir Banker Dr Sawmill RdDublin-Granville Rd Federated Blvd UV161 UV161 UV161 UV161 0 250125Feet F SITE BSD-SCN BSD-R BSD-P BSD-C BSD-O R-2 PLANNING 5200 Emerald Parkway Dublin, Ohio 43017 phone 614.410.4600 dublinohiousa.gov RECORD OF ACTION Planning & Zoning Commission Thursday, August 5, 2021 | 6:30 pm The Planning and Zoning Commission took the following action at this meeting: 2. 3800 W. Dublin-Granville Road 21-026FP Final Plat Proposal: Re-subdivision of a 6.69-acre parcel located within the Dublin City Center Subdivision into two parcels consisting of the following acreages: 1.58 acres and 5.11 acres. Location: Northeast of the intersection of West Dublin-Granville Road with Dublin Center Drive and zoned Bridge Street District, Sawmill Center Neighborhood. Request: Review and recommendation of approval to City Council for a Final Plat under the provisions of Subdivision Regulations, Chapter 152. Applicant: Aaron Underhill, Underhill & Hodge Planning Contact: Nichole M. Martin, AICP, Senior Planner Contact Information: 614.410.4635, nmartin@dublin.oh.us Case Information: www.dublinohiousa.gov/pzc/21-026 MOTION: Mr. Grimes moved, Mr. Supelak seconded, to recommend approval to City Council for the Final Plat with two conditions: 1) That the applicant update the Final Plat to establish a cross-access easement between Lots 1 and 2 to the rear of the existing structure to accommodate internal site circulation, to the satisfaction of the City Engineer, prior to City Council’s review; and 2) That the applicant make any minor technical adjustments to the plat, prior to submission for acceptance to City Council. VOTE: 6 – 0. RESULT: The Final Plat was recommended for approval and forwarded to City Council. RECORDED VOTES: Jane Fox Absent Warren Fishman Yes Mark Supelak Yes Rebecca Call Yes Leo Grimes Yes Lance Schneier Yes Kim Way Yes STAFF CERTIFICATION _____________________________________ Nichole M. Martin, AICP, Senior Planner DocuSign Envelope ID: 4EC75E53-A88C-4C77-9DAB-9F3C71679D41        MEETING MINUTES Planning & Zoning Commission Thursday, August 5, 2021 CALL TO ORDER Ms. Call, Chair, called the meeting to order at 6:30 p.m. and welcomed everyone to the first Planning and Zoning Commission meeting held in the new Council Chambers at 5555 Perimeter Drive. Tonight’s meeting can also be accessed at the City’s website. Public comments on the cases are welcome. To submit any questions or comments during the meeting, please use the form under the streaming video on the City’s website. Questions and comments will be relayed to the Commission by the meeting moderator. The City desires to accommodate public participation to the greatest extent possible. PLEDGE OF ALLEGIANCE Mr. Supelak led the Pledge of Allegiance. ROLL CALL Commission members present: Warren Fishman, Lance Schneier, Rebecca Call, Lee Grimes, Mark Supelak, Kim Way Commission members absent: Jane Fox Staff members present: Jennifer Rauch, Nichole Martin, Thaddeus Boggs. ACCEPTANCE OF DOCUMENTS AND APPROVAL OF MINUTES Mr. Supelak moved, Mr. Grimes seconded acceptance of the docume nts into the record and approval of the June 17 and July 8 meeting minutes. Vote: Ms. Call, yes; Mr. Fishman, yes; Mr. Schneier, yes; Mr. Grimes, yes; Mr. Supelak, yes; Mr. Way, yes. [Motion approved 6-0.] Ms. Call stated that the Planning and Zoning Commission is an advisory board to City Council when rezoning and platting of property are under consideration. In such cases, City Council will receive recommendations from the Commission. In other cases, the Commission has the final decision- making responsibility. Anyone who intends to address the Commission on administrative cases must be sworn in. Ms. Call swore in individuals intending to address the Commission on tonight’s cases. 1 – 2. 3800 W. Dublin-Granville Road, 21-025PP/21-026FP, Preliminary Plat/Final Plat   These applications are a request for the re-subdivision of a 6.69-acre parcel located within the Dublin City Center Subdivision into two parcels consisting of the following acreages: 1.58 acres and Planning and Zoning Commission Meeting Minutes of August 5, 2021 Page 2 of 11   5.11 acres. The site is zoned Bridge Street District, Sawmill Center Neighborhood, and is located northeast of the intersection of West Dublin-Granville Road and Dublin Center Drive. Staff Presentation Ms. Martin stated that this a request for review and recommendation of approval to City Council for a combined Preliminary and Final Plat. The site is located within the Bridge Street District north of West Dublin-Granville Road and west of Sawmill Road. The site is presently developed with an office building and parking lot. The site has frontage on three public streets – Banker Drive, Dublin Center Drive, and West Dublin-Granville Road, and has five access points. The request is for a re- subdivision of the Dublin Center plat, Reserve A, which is 6.69 acres in size. The proposed Preliminary Plat documents the existing conditions and proposes a re-subdivision into two parcels: 1.58 acres and 5.11 acres. It also memorializes existing cross access located forward of the building. Staff is recommending a condition to address the existing cross access necessary for this site to continue to function as it exists today. The Final Plat will be filed with the County. It reflects the lot lines and essential easements. Staff has reviewed the applications against the existing criteria and recommends the Commission forward the Preliminary and Final Plats with two conditions of approval to City Council with a recommendation of approval. Commission Questions Mr. Supelak inquired if the scale of the parcel subdivision is comparable to other parcels within the area. Ms. Martin responded affirmatively. Mr. Supelak inquired if the cross easement would limit said parcels to the south side of the parking lot. Ms. Martin responded that the intent of the Plat is to facilitate future development, whether it occurs within 6 months or five years. Because it is not clear at what point that development might occur, the plat establishes the lots but also addresses existing conditions and facilitates existing site circulation. The request is that the applicant work with staff to provide cross access to the tenant on Lot 2 to Dublin Center Drive and the tenant on Lot 1 to Banker Drive. The exact location of that access is yet to be determined; however, the zone of that access and flexibility thereof will be defined before the Plats are forwarded to City Council. Mr. Supelak noted that Lot 1 appears to be restricted, so flexi bility with the access will be important. Ms. Call stated that on Lot 1, there is existing parking. Will that parking count toward the requirements for the current use on Lot 2? Ms. Martin responded that at the time the lot was developed, it did count toward the parking requirements. Today’s zoning requires fewer parking spaces, so Lot 2 will be able to meet their minimum required parking, exclusive of Lot 1. Mr. Grimes inquired if the separate lots would have access to the appropriate utilities. Ms. Martin responded affirmatively; that has been thoroughly vetted by the Engineering Division. Mr. Way stated that there appears to be a retention basin on the smaller lot, which he assumes presently services the entire site. That retention would need to be accommodated on the site with the building on Lot 2. Planning and Zoning Commission Meeting Minutes of August 5, 2021 Page 3 of 11   Ms. Martin responded that new development would need to address water quantity and quality and the conditions of Lot 2. Since open water areas and dry basins are not permitted within the Bridge Street District, it will likely require underground stormwater facilities. Applicant Presentation Aaron Underhill, Underhill & Hodge, 8000 Walton Parkway, New Albany, Ohio, stated that he is the attorney for the applicant, Dublin 18 LLC. With him tonight is the owner, Mr. Robert Meyers and COO, Dan O’Hara. This group has owned this site for 2.5 years and has enhanced the existing building and landscaping. The re-subdivision is anticipated to enhance the marketing opportunities of the under-utilized portions of the site. They will work with staff on the cross access, which will be noted on the plats. A future development plan will define that access, which the Commission will review. Commission Questions for the Applicant Mr. Supelak inquired if, other than re-subdivision, there are no specific marketing plans at this point. Mr. Underhill responded affirmatively. There has been some interest from various parties, but for confidentiality purposes, he cannot reveal the parties. There are no specific plans. Ms. Call inquired if the property owners have a particular use in mind. Robert Meyers, 136 Stanberry Avenue, Bexley, Ohio, property owner, stated that there is an anticipated use. They have been in discussions with a lead prospect, which is a professional medical use. Commission Discussion Mr. Way stated that he is supportive of the proposed re-subdivisions, and has no further questions. Mr. Grimes stated that he is also supportive. Mr. Supelak stated that his only concern is that the easement agreement be written with the preferred flexibility for the parcels. That should be included as a condition. Ms. Call requested that the condition be displayed and inquired if the applicant had any concerns with the requirement to work with staff to provide those easements for the re-subdivided parcels. Mr. Underhill responded that the staff report also addresses th is requirement. With that clarification, they have no objection. The Commission will be reviewing any future development plan for this site along with the proposed cross access. These meeting minutes and the staff report will reflect the expectations for this site. The plat notes will provide that assurance. Mr. Boggs stated that he concurs with Mr. Underhill. They will be able to identify a solution that will be protect the existing use on the site and accommodate the manner in which it may develop in the future. The Commission is requested to make recommendations to City Council; Council will make the final decision on the plats. The conditions require th e access conditions be clarified before proceeding to City Council. Mr. Supelak stated that there is merit to preserving the access flexibility for both parties. With that, he is comfortable with supporting the plats. Planning and Zoning Commission Meeting Minutes of August 5, 2021 Page 4 of 11   Mr. Fishman stated that he is concerned about the easement restrictions for the second, smaller lot. With the condition, he is comfortable with the request. Mr. Schneier stated that given the fact that the Commission is making a recommendation, but Council will also review it and make the decision, and given the fact, that the Commission will be reviewing any future development plan, he has no objections. Mr. Supelak inquired if Lot 1 would be required to address the water quality and quantity for both parcels. Ms. Martin responded that the new development on the parcel will need to address the stormwater functionality component. She would anticipate there will be more than one location on the site to do so. Ms. Rauch stated that her understanding is also that the new development would have to mitigate the stormwater needs for their particular parcel. Commissioners emphasized the concern that Lot 2 should not bear the mitigation responsibility for both lots. Mr. Way stated that the plan seems to indicate that Lot 1 presently has the retention responsibility for the entire site. Once Lot 1 is developed, however, would Lot 2 have the stormwater retention responsibility for that lot only. He does not believe Lot 1 is large enough to handle the needs for Lot 2, as well. Ms. Call inquired if the applicant would like to move forward with the application at this point. Mr. Underhill responded that it is important for them to move forward with the current prospect, but they can attempt to obtain better information and resolve the issue before the plats proceed to City Council for approval. This owner will continue to own Lot 2 and the building. As such, they will work with the new prospect and ensure the issue is addressed fully. Mr. Underhill stated that if there is a need to revise something with the plats, it can be identified and addressed as part of the development plan process. He is in favor of putting less on a plat than more, as it provides the flexibility to make changes over time. He believes the engineering issues will be satisfactorily addressed during the development plan review process. Mr. Boggs stated that he would concur that the engineering issues for both lots will be addressed during the development plan process. Engineering is not present at this time, so he is reluctant to condition a plat recommendation regarding stormwater issues. Ms. Rauch responded that this has been a collaborative process. Those issues will be adequately addressed when there is a proposed development to review. Mr. Grimes moved, Mr. Way seconded a recommendation of approval to City Council of the Preliminary Plat with two conditions: 1) Prior City Council review, to the satisfaction of the City Engineer, the applicant update the preliminary plat to establish a cross-access easement between Lots 1 and 2 to the rear of the existing structure to accommodate inte rnal site circulation. 2) The applicant make any minor technical adjustments to the plat prior to submission for acceptance to City Council. Planning and Zoning Commission Meeting Minutes of August 5, 2021 Page 5 of 11   Vote: Ms. Call, yes; Mr. Fishman, yes; Mr. Schneier, yes; Mr. Grimes, yes; Mr. Supelak, yes; Mr. Way, yes. [Motion approved 6-0.] Mr. Grimes moved, Mr. Supelak seconded a recommendation of approval to City Council of the Final Plat with two conditions: 1) Prior to submission to City Council for review, the applicant update the final plat to the satisfaction of the City Engineer to establish a cross-access easement between Lots 1 and 2 to the rear of the existing structure to a ccommodate internal site circulation. 2) The applicant make any minor technical adjustments to the plat prior to submission for acceptance to City Council. Vote: Ms. Call, yes; Mr. Fishman, yes; Mr. Schneier, yes; Mr. Grimes, yes; Mr. Supelak, yes; Mr. Way, yes. [Motion approved 6-0.] OTHER 3. 2035 Dublin Framework   An overview of the Dublin 2035 Framework visioning process and a facilitated discussion with the Commission to provide transformative ideas for the future of the City of Dublin. Staff Presentation Ms. Rauch provided an overview of the 2035 Dublin Framework Visioning Process at this point. This effort is responsive to direction given by City Council at their 2020 Goal Setting session. The intent is to identify visionary, transformative ideas to direct the City’s development toward 2035. Following an introductory workshop, milestone one involved Council’s four committees offering and considering “big ideas” regarding four themes: quality of life, infrastructure, land use and economic development. Milestone 2 involved expert and public engagement, and community stakeholders and public feedback have been solicited. Tonight, Commission members will offer their “big ideas.” Adoption of the plan is anticipated early 2022, after which implementation will follow. Commission Questions/Discussion Mr. Schneier inquired if there was a “City government” category. Ms. Rauch responded that item would fall under quality of life. Mr. Schneier stated that one big idea would be to radically change City government. Ms. Rauch invited him to elaborate. Mr. Schneier stated that a big idea would be something out of the box. For instance, Houston, Texas does not have zoning. What if Dublin’s participatory form of government was deemed not to be the most effective to achieve City objectives? Would we have a City Council or might the City merge with the Franklin, Delaware or Union counties? Perhaps we might have a New England town hall type of meeting, where everyone who attends the meeting votes. He is not advocating for anything, but we tend to believe that what we do is what we should do. Should we re-examine our PLANNING 5200 Emerald Parkway Dublin, Ohio 43017 phone 614.410.4600 dublinohiousa.gov Planning and Zoning Commission August 5, 2021 21-025PP/21-026FP – 3800 W. DUBLIN- GRANVILLE ROAD Summary Zoning Map Resubdivision of a 6.69-acre parcel located within the Dublin City Center Subdivision into two parcels 1.58 acres and 5.11 acres in size. Site Location Northeast of the intersection of West Dublin Granville Road and Dublin Center Drive. Zoning BSD-SCN: Bridge Street District – Sawmill Center Neighborhood Property Owner Dublin 18, LLC. Applicant/Representative Aaron Underhill, Underhill & Hodge Applicable Land Use Regulations Subdivision Regulations, Chapter 152 Case Manager Nichole M. Martin, AICP, Senior Planner (614) 410-4635 nmartin@dublin.oh.us Next Steps Upon review and a recommendation of approval from the Planning and Zoning Commission (PZC), the Preliminary and Final Plats will be forward to City Council for acceptance and subsequently will be recorded with Franklin County. City of Dublin Planning and Zoning Commission Case 21-025PP/21-026FP | 3800 W. Dublin Granville Road Thursday, August 5, 2021 | Page 2 of 6 1. Context Map City of Dublin Planning and Zoning Commission Case 21-025PP/21-026FP | 3800 W. Dublin Granville Road Thursday, August 5, 2021 | Page 3 of 6 2. Overview Resubdivision of Reserve A of a portion of Dublin City Center to facilitate additional development under the provisions of the Bridge Street District (BSD) Zoning Code. Case History In March 2012, the site was rezoned as part of an area rezoning (Ord. 08-12) from CC, Community Commercial, to BSD-SCN, Bridge Street District – Sawmill Center Neighborhood. In January 2013, the Administrative Review Team (ART) approved a Minor Review Project for the replacement of two wall signs and two ground signs for the existing office building and bank (5/3 Bank). In July 2020, the ART approved a Minor Project Review for a landscape plan for the existing office building and bank with conditions of approval. Process The Planning and Zoning Commission makes recommendations to City Council on both Preliminary and Final Plat applications. Preliminary Plat The Preliminary Plat application is the first step in creating a subdivision, involving the preliminary layout of lots, public streets, and other associated facilities. Final Plat A Final Plat is a refinement of the Preliminary Plat and represents the final configuration of lots within a subdivision including establishing public rights-of-way and necessary easements. Site Characteristics Natural Features The site is relatively flat and largely developed with a 30,000-square-foot office building and parking lot. The site includes landscape area with several mature trees and open lawn. Surrounding Zoning and Land Use North: BSD-SCN, Bridge Street District – Sawmill Center Neighborhood (Commercial) East: City of Columbus South: BSD-O, Bridge Street District – Office (Office) West: BSD-SCN, Bridge Street District – Sawmill Center Neighborhood (Commercial) Road, Pedestrian and Bike Network The site has frontage on three sides, W. Dublin Granville Road (±760 feet), Dublin Center Drive (±307 feet), and Banker Drive (±546 feet). There is one vehicular access point on Banker Drive, one vehicular access point on Dublin Center Drive, and two vehicular access points on W. Dublin Granville Road. Pedestrian and bicycle access is provided via a shared use path along W. Dublin Granville Road. There is no pedestrian or bicycle access internal to the site. City of Dublin Planning and Zoning Commission Case 21-025PP/21-026FP | 3800 W. Dublin Granville Road Thursday, August 5, 2021 | Page 4 of 6 Proposal The preliminary and final plats establishes two new lots (Lots 1 and 2) and utility easements as well as an ingress/egress easement. In detail: Lot 1 is a 1.578-acres parcel. The parcel is bounded by three existing public rights-of-way: W. Dublin-Granville Road (south), Dublin Center Drive (west), and Banker Drive (north). One dedicated vehicular access point is provided along Dublin Center Drive. The final plat memorializes existing 40-foot ingress/egress (cross-access) easement between Lots 1 and 2, which provides Lot 1 access to W. Dublin-Granville Road. Additionally, a utility easement is established in the northwest corner of the site. The plat restricts any future vehicular access along W. Dublin-Granville Road. Lot 2 is a 5.112-acre parcel. The parcel is bounded by two existing public rights-of-way: W. Dublin-Granville Road (south and Banker Drive (north). Lot 1 is located to the west and existing commercial parcels are located to the east. Four dedicated vehicular access points are provided: two along W. Dublin-Granville Road and two along Banker Drive. The configuration of the existing parking lot provides access between Lots 1 and 2 from Dublin Center Drive to Banker Drive. Prior City Council review, to the satisfaction of the City Engineer, the applicant should update the preliminary and final plats to establish a cross-access easement between Lots 1 and 2 to the rear of the existing structure to accommodate internal site circulation. Prior to City Council, Staff is willing to work with the applicant to consider plat language/options to facilitate future development without replatting including extinguishing the ingress/egress easement as not to restrict the location of buildings, parking lots, and open space. The final plat memorializes existing ingress/egress (cross-access) easement between Lots 1 and 2. Additionally, a utility easements for sanitary and electric are memorialized and established, respectively. The plat restricts any future vehicular access along W. Dublin-Granville Road except as expressly indicated on the plat. The Commission is asked to make a recommendation to City Council on the acceptance of the preliminary and final plats. With conditions, the plat conforms to the requirements of the BSD Code and Subdivision regulations as well as the Street Network Map adopted by City Council. 3. Criteria Preliminary Plat 1) Plat Information and Construction Requirements Criteria Met with Condition. The proposal is consistent with the requirements of the Subdivision Regulations. The applicant should work with Staff to make any technical adjustments prior to City Council review. 2) Lots, Street, Sidewalk, and Bike path Standards Criteria Met with Condition. This proposal is consistent with the lot, street, sidewalk, and bikepath standards of the Subdivision Regulations and the BSD with condition. Prior City Council review, to the satisfaction of the City Engineer, the applicant should update the preliminary plat to establish a cross-access easement between Lots 1 and 2 to the rear of the existing structure to accommodate internal site circulation. 3) Utilities City of Dublin Planning and Zoning Commission Case 21-025PP/21-026FP | 3800 W. Dublin Granville Road Thursday, August 5, 2021 | Page 5 of 6 Criteria Met. Proposed and existing utility easements are shown on the Preliminary Plat. 4) Open Space Requirements Criteria Met. Within the BSD, publically accessible open spaces designations is required through the specific requirement defined in the Zoning Code and not those within the Subdivision regulations. Future development in accordance with the BSD Code will be required to provide publically accessible open space. Final Plat 1) Plat Information and Construction Requirements Criteria Met with Condition. The proposal is consistent with the requirements of the Subdivision Regulations. The applicant should work with Staff to make any technical adjustments prior to City Council review. 2) Lots, Street, Sidewalk, and Bike path Standards Criteria Met with Condition. This proposal is consistent with the lot, street, sidewalk, and bikepath standards of the Subdivision Regulations and the BSD with condition. Prior City Council review, to the satisfaction of the City Engineer, the applicant should update the final plat to establish a cross-access easement between Lots 1 and 2 to the rear of the existing structure to accommodate internal site circulation. 3) Utilities Criteria Met. Proposed and existing utility easements are shown on the Final Plat. 4) Open Space Requirements Criteria Met. Within the BSD, publically accessible open spaces designations is required through the specific requirement defined in the Zoning Code and not those within the Subdivision regulations. Future development in accordance with the BSD Code will be required to provide publically accessible open space. 4. Recommendations Preliminary Plat Planning recommends the Planning and Zoning Commission make a recommendation of approval to City Council with conditions: 1) Prior City Council review, to the satisfaction of the City Engineer, the applicant update the preliminary plat to establish a cross-access easement between Lots 1 and 2 to the rear of the existing structure to accommodate internal site circulation. 2) The applicant make any minor technical adjustments to the plat prior to submission for acceptance to City Council. Final Plat Planning recommends the Planning and Zoning Commission make a recommendation of approval to City Council with conditions: 1) Prior City Council review, to the satisfaction of the City Engineer, the applicant update the final plat to establish a cross-access easement between Lots 1 and 2 to the rear of the existing structure to accommodate internal site circulation. City of Dublin Planning and Zoning Commission Case 21-025PP/21-026FP | 3800 W. Dublin Granville Road Thursday, August 5, 2021 | Page 6 of 6 2) The applicant make any minor technical adjustments to the plat prior to submission for acceptance to City Council. PLANNING 5200 Emerald Parkway Dublin, Ohio 43017 phone 614.410.4600 dublinohiousa.gov RECORD OF DETERMINATION Administrative Review Team Thursday, July 30, 2020 The Administrative Review Team made the following determination at this meeting: 1. 3800 W. Dublin-Granville Road 20-071MPR Minor Project Review Proposal: A landscaping plan for an existing office building/bank on a ±7-acre site. Location: Northeast of the intersection of W. Dublin-Granville Road with Dublin Center Drive and zoned Bridge Street District Sawmill Center Neighborhood Request: Review and approval of a Minor Project under the provisions of Zoning Code Section 153.066. Applicant: Joseph Miller; Vorys, Slater, Seymour, and Pease, LLP. Planning Contact: Nichole M. Martin, AICP, Planner II Contact Information: 614.410.4635, nmartin@dublin.oh.us Case Information: www.dublinohiousa.gov/art/20-071 Request: Approval for a Minor Project Review with the following condition: 1) That the replacement trees that decline within five years be replaced on an inch-for-inch basis. Determination: This application was approved (6 – 0). This approval shall be valid for a period of two years from the date of approval in accordance with Zoning Code §153.065(H) and §153.066(G). STAFF CERTIFICATION _____________________ Jennifer M. Rauch, AICP Planning Director DocuSign Envelope ID: 5F136090-D2D8-43D6-A4F3-1471B5D76C85 PLANNING 5200 Emerald Parkway Dublin, Ohio 43017 phone 614.410.4600 dublinohiousa.gov MEETING MINUTES Administrative Review Team Thursday, July 30, 2020 | Live Streaming on YouTube at 2:00 pm ART Members and Designees: Jennifer Rauch, Planning Director (Chair); Colleen Gilger, Director of Economic Development; Brad Fagrill, Building Standards Director; Shawn Krawetzki, Landscape Architect Manager; Michael Hendershot, Civil Engineer II; and Chad Hamilton, Fire Inspector. Other Staff: Nichole Martin, Planner II Applicant: Todd Faris, Faris Planning and Design; and Chris Ingram, Vorys, Stater, Seymour, and Pease, LLP. (Case 1) Ms. Rauch welcomed everyone and called the meeting to order at 2:00 pm. Per the State of Emergency, laws were enacted including the Stay at Home Order for which the City will need to live-stream all public meetings until that order has lifted. Comments can be submitted on the City’s website before or during the meeting. Ms. Rauch asked if there were any amendments to the meeting minutes f rom July 16, 2020. [There were none.] The minutes were approved as presented. INTRODUCTION/DETERMINATION 1. 3800 W. Dublin-Granville Road 20-071MPR Minor Project Review Ms. Martin said this application is a proposal for a landscaping plan for an existing office building/bank northeast of the intersection of W. Dublin-Granville Road with Dublin Center Drive and zoned Bridge Street District Sawmill Center Neighborhood. She presented an aerial view of the ±7-acre site. Ms. Martin presented the proposed tree removal for the site and noted staff including Brian Martin, Zoning Inspector; and the Brian Goodall, City Forrester, have collaborated with the applicant. The intent of this proposal is to update the site and enhance the overall character. Ms. Martin said the applicant has proposed to remove 261 caliper inches, which include: 59 caliper inches on the bank parcel; and 202 caliper inches on the Sawmill Road parcel. She added 261 caliper inches are proposed to be planted. Ms. Martin said the caliper inches are proposed to be replaced on site and she presented the proposed landscape plan and highlighted the street trees along W. Dublin-Granville Road that are to remain in addition to 6 new trees on Dublin Center Drive; 10 new trees on Banker Drive; and 2 new trees on Sawmill Road. She stated that for the foundation plantings requirement in the Bridge Street District Code, 72 shrubs are required and 302 shrubs are proposed. She said the applicant has proposed a dual hedge design with Boxwood and Taxus. She highlighted the proposed plantings around the vehicular use area that include: 7 trees and 76 shrubs to be planted along W. Dublin Granville Road; 3 trees and 30 shrubs to be planted along Dublin Center Drive; and 2 trees and 19 shrubs to be planted along Banker Drive. Utilities will be screened with a brick wall and evergreen shrubs. Administrative Review Team – Minutes Thursday, July 30, 2020 Page 2 of 2 Ms. Martin said the application was reviewed against the Minor Project Review Criteria. All criteria has been met with one condition. Therefore, approval is recommended with the following condition: 1) That the replacement trees that decline within five years be replaced on an inch-by-inch basis. Ms. Martin said this is due to the applicant’ desire to install larger replacement trees than what are usually planted but staff is agreeable with the condition. Ms. Rauch asked both Mr. Ingram and Mr. Faris if there was anything they wished to add to this presentation. Mr. Ingram, Vor ys, Stater, Seymour, and Pease, LLP said he was the attorney speaking on behalf of the applicants. He said he appreciated that staff collaborated with their client and their own arborist. The existing landscaping is hindering the marketability of the property. The building at the existing site is largely used for the operations of a bank and the other portion is vacant and they wish to increase and open up the curb appeal. This site was recently rezoned to Bridge Street District Corridor and everything here is being brought up to meet those new requirements. Ms. Rauch added she also appreciated the collaborative efforts. She asked if there were any other questions or concerns from the Administrative Review Team members to which there were none. She asked if the applicants were agreeable to the one condition to which Mr. Ingram answered affirmatively. Ms. Martin confirmed that no public comments had been received. Ms. Rauch made the motion to vote on the Minor Project Review with the one condition as stated above. (Approved 6 – 0) She adjourned the meeting at 2:07 pm. LandUse and Long RangePlanning 5800ShierRingsRoad Dublin, Ohio43016 phone 614.410.4600 fax 614.410.4747 www.dublinohiousa.gov ADMINISTRATIVE REVIEW TEAM MEETING MINUTES JANUARY 24, 2013 Attendees Gary Gunderman, Planning Manager; Rachel Ray, Planner II; Barb Cox, Engineering Manager; Jeff Tyler, Director of Building Standards; Alan Perkins, Fire Marshal; Fred Hahn, Director of Parks and Open Space; Colleen Gilger, Economic Development Manager; Claudia Husak, Planner II; Ray Harpham, Commercial Plans Examiner and Ebony Mills, Office Assistant II. Rachel Ray called the meeting toorder. Case Introductions 1.13-004MPR – BSC Sawmill Center Neighborhood District – Fifth Third Bank Signs 3800 West Dublin-Granville Road Rachel Ray presented this application on behalf ofthe case manager, Jennifer Rauch. Rachel Ray said this isarequest toreplace two wall signs and two ground signs for the Fifth Third Bank located on the northeast corner ofthe West Dublin-Granville Road at its intersection with Dublin Center Drive inthe BSC Sawmill Center District. She said this Minor Project Review application isproposed inaccordance with Zoning Code Section 153.066(G). She said the existing ground signs will be replaced with new signs with brick bases. Ms. Ray said Planning recommends approval ofthe request with five conditions: 1.The applicant provide a scaled site plan verifying the sign locations ensuring the sign located along Sawmill Road is not located any farther to the east than the eastern edge of the existing sign; and 2.The brick poles for the ground signs be eliminated and new brick bases be constructed to match the width of sign cabinets; and 3.The landscape material proposed around the sign base should be modified toprovide plant material that reaches 3 feet in height; and AdministrativeReviewTeamMeetingMinutes Thursday, January24, 2012 Page2of 3 4.The sign face should be modified toinclude added dimension for the ground sign panels to provide interest to the sign by extruding elements of the sign face for shadowing; and 5.An easement encroachment agreement be obtained for the ground sign located along Sawmill Road. David Williamson, the applicant, reviewed conditions 1 and 5with Barb Cox. Ms. Cox explained requirements for sign placement and stated she will work with the applicant to verify the location of the easements along Sawmill Road. Mr. Williamson requested that the fifth condition be amended tostated that the easement encroachment agreement be obtained if determined to be necessary, inthe event that there may be no easements within the vicinity. Ms. Ray said she would amend the fifth condition and ensure that the applicant receives a copy ofthe easement encroachment agreement. Mr. Williamson said he will incorporate abrick base and comply with the landscape condition. He said the bricks for the base will match those of the building as much as possible. Mr. Williamson inquired if the ART prefers the lettering and logo on the sign tobe push-through orembossed letters. Ms. Ray said the push-through letters would be more likely toachieve the desired three-dimensional appearance. She confirmed that the ART members agreed. Ms. Ray asked Mr. Williamson if he agreed with the conditions, asamended: 1.The applicant provide a scaled site plan verifying the sign locations ensuring the sign located along Sawmill Road is not located any farther to the east than the eastern edge of the existing sign; and 2.The brick poles for the ground signs be eliminated and new brick bases be constructed to match the width of sign cabinets; and 3.The landscape material proposed around the sign base should be modified toprovide plant material that reaches 3 feet in height; and 4.The sign face should be modified to include added dimension for the ground sign panels to provide interest to the sign by extruding elements of the sign face for shadowing; and 5.An easement encroachment agreement be obtained for the ground sign located along Sawmill Road, if determined necessary. Mr. Williamson agreed tothe five conditions. Ms. Ray confirmed that the Administrative Review Team members had no further comments and stated that this Minor Project Review application had been approved.