Resolution 57-21
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: October 5, 2021
Initiated By: Megan O’Callaghan, PE, Deputy City Manager/Chief Finance and Development
Officer
Jean-Ellen Willis, PE, Deputy Director of Transportation and Mobility
J.M. Rayburn, Planner I
Re: Resolution 57-21 – Authorizing the City Manager to Enter into an Agreement
with AARP Ohio and Accept Funding from the 2021 AARP Community Challenge
Grant Program
Summary
This memorandum provides an overview of a grant recently awarded to the City of Dublin from the
American Association of Retired Persons (AARP) Ohio in order to construct a mobility hub at a site
adjacent to the Senior Lounge at the Dublin Community Recreation Center (DCRC).
Background
Mobility Hubs
Mobility hubs designate a space to co-locate at least two modes of transportation, such as bike
share and a Dublin Connector shuttle stop. They serve as a transfer point between the mobility
options and as a landmark for orientation within the community. The Dublin Mobility Study Phase 2
recommended a series of mobility hub elements and typologies that could serve Dublin.
Consistent with this study, the proposed DCRC mobility hub is expected to incorporate the Dublin
Connector Shuttle, dedicated bike share, micro-mobility vehicles, and bike loops as available
mobility choices.
Staff presented mobility hub concepts to the Public Services Committee on May 3, 2021 and June
15, 2021 and received favorable feedback from the Committee. As a result, staff submitted a
funding request for design and implementation of mobility hubs in 2022-2026 CIP. A total of
$125,000 is budgeted for mobility hubs in 2022 and $325,000 in 2023.
Mobility Hub Implementation
Dublin Staff has identified approximately 15 to 20 proposed locations for mobility hubs in Dublin.
Four locations are being prioritized in ideal areas to introduce the concept to Dublin. Such places
will combine significant opportunity to attract user activity with proximity to City or community
facilities. The proposed locations for the first phase of implementation include the following:
1. DCRC
2. Parking garage adjacent to the Columbus Metropolitan Library – Dublin Branch
3. North Market Bridge Park
4. Frantz Road & Metro Place North
These locations were selected based feedback from the Public Services Committee in addition to
ridership data from the Dublin Connector shuttle, proximity to community destinations, type of
activities associated with each nearby destination, and grant opportunities. The DCRC was selected
as the site of Dublin’s inaugural mobility hub due to the AARP grant opportunity.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400 Memo
Memo re. Resolution 57-21 – Authorizing the City Manager to Enter into an Agreement with AARP Ohio and
Accept Funding from the 2021 AARP Community Challenge Grant Award
October 5, 2021
Page 2 of 3
In order to expand the City’s investments in senior mobility options, Dublin staff submitted an
application for $20,000 in funding from the AARP Community Challenge grant program in order to
purchase and install an accessible shuttle shelter at a site adjacent to the Senior Lounge at the
DCRC. The AARP Community Challenge grant program favors quick-action projects usually ranging
from $500 to $20,000 rather than funding ongoing programming. In addition to the shelter, the
scope of proposed work includes the relocation of existing bike racks and modifications to an
existing sidewalk by installing an ADA-compliant curb ramp for low-stress boarding and alighting
from the Dublin Connector shuttle.
The final design of the proposed DCRC mobility hub will be completed by February 2022 and
construction is anticipated in late spring 2022. The total cost of the DCRC mobility hub project is
approximately $100,000. Given the focus of the grant and the scope of proposed work, staff
requested the highest amount of funding typically awarded, which is $20,000.
Grant awards were announced by AARP on June 17, 2021. Dublin’s grant proposal was not
selected for funding at the national level, but AARP Ohio notified Dublin staff on August 16, 2021
that the City was selected for a state-level grant at the requested amount of $20,000. The
proposed grant agreement by AARP Ohio specifies a project completion date of July 30, 2022.
The funds budgeted in 2022 in the CIP were intended to design four locations, while those
included 2023 for mobility hubs were intended for construction. As previously stated, this grant
award requires that the mobility hub at the DCRC be constructed by mid-summer 2022. In order
to meet the terms of the grant, there are some funding and implementation changes required
regarding assumptions used for this project in the CIP. Rather than using the $125,000 reserved
for design next year, Dublin will need to shift these funds for construction of the mobility hub at
the DCRC. Staff will seek to design additional mobility hubs, including placemaking components,
with any remaining funds. Staff will use this information to update and propose revisions to the
2023-2027 CIP next year.
DCRC Mobility Hub – Details
The proposed mobility hub at the DCRC is currently in the conceptual design phase and working
toward detailed design. Staff will solicit feedback from the Public Services Committee and will
request approval from the Planning & Zoning Commission of the proposal.
Figure 1
Site of the proposed shelter and site improvements (shaded in yellow) at the DCRC.
Senior Center
at the DCRC
Memo re. Resolution 57-21 – Authorizing the City Manager to Enter into an Agreement with AARP Ohio and
Accept Funding from the 2021 AARP Community Challenge Grant Award
October 5, 2021
Page 3 of 3
Figure 2
Site showing proposed locations of ADA-compliant curb ramp (purple), relocated bike
racks and new sidewalk (light pink) and shelter (yellow).
Recommendation
Staff recommends that City Council adopt Resolution XX-21 to accept the grant funding from AARP
Ohio and authorize the City Manager to enter into an agreement with AARP Ohio.
Attachment
1. Community Challenge Grant Agreement – Dublin.pdf
Page 1 of 4
September 15, 2021
MEMORANDUM OF UNDERSTANDING
Grant Agreement
This MEMORANDUM OF UNDERSTANDING (“Agreement”) serves as an agreement between AARP, a social
welfare organization located at 601 E Street, NW, Washington, DC 20049 and City of Dublin Ohio, a
municipality, located at 5555 Perimeter Drive – Dublin, OH 43017 (“Organization”). Whereas, AARP wishes to
grant Organization funding for the purposes set forth herein, and Organization wishes to perform the grant
activities described herein. Therefore, the parties agree as follows:
1. AARP Grant Terms and Conditions. AARP shall provide Organization with grant funding of up to $20,000
(“Grant Funds”) for the purpose of transforming mobility options for seniors through the creation of an
accessible shuttle shelter, (“Goal”) so that Organization may perform the activities described herein
between September 15, 2021 and July 30, 2022 (“Grant Period”). Payment shall be provided according the
schedule herein, and subject to the following terms and conditions:
a. Grant Fee Schedule. AARP shall disburse Grant Funds to Organization, according to the schedule
below.
i. A one-time payment of $20,000.
b. Scope of Grant and Anticipated Activities to be Funded. Organization shall use the Grant Funds to
undertake the following activities and achieve the following deliverables (collectively “Grant
Activities”):
i. Organization will purchase and install a shuttle shelter with seating (including handrails)
next to the Senior Lounge at the Dublin Community Recreation Center.
ii. Organization will install an ADA-compliant curb ramp next to the Senior Lounge at the
Dublin Community Recreation Center.
iii. Organization will purchase and install AARP branded signage on the shuttle shelter next
to the Senior Lounge at the Dublin Community Recreation Center.
iv. Organization will prominently display AARP branding on the shuttle shelter and will
promote the grant award on the City’s website, various social media platforms and
inside the Senior Lounge at the Dublin Community Recreation Center.
v. Organization will collaborate with AARP as requested on externally-facing promotion
and media efforts.
vi. Organization shall procure and keep in full force and effect, at its sole cost and expense,
from governmental authorities having jurisdiction over the Grant activities' location (s),
any and all licenses, permits, bonds or other authorizations necessary to conduct the
Grant activities contemplated under this Agreement. Organization will notify AARP
immediately if Organization fails to obtain the required permits and licenses prior to
commencement of the Grant activities. A copy of any required permits or licenses shall
be provided to AARP upon request.
vii. Organization agrees that all Grant activities shall be conducted in accordance with CDC,
state and local health regulations and agrees to create a documented approach for
social distancing for all in-person Grant components.
c. Reporting Requirements. Grantee shall submit a financial and programmatic report to AARP within
thirty (30) days of the expiration of the grant period, detailing all progress or achievement of the
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activities described herein. The report shall include an itemized listing of any and all expenditures
and draw-downs of the Grant Funds made during the Grant Period.
d. Documentation and Right to Audit. Organization shall retain invoices, receipts, accounting records
and other supporting documentation for at least five (5) years following the expiration of the Grant
Period. Organization shall maintain books and records consistent with generally accepted
accounting principles and good business practices. AARP retains the right to audit Organization’s
books and records upon reasonable notice, for the limited purpose of confirming that funds are
expended and drawn down solely to conduct Grant Activities and in accordance with the terms of
this Agreement.
2. Permissible Use of Funds, Repayments, and Refunds. Organization shall use the Grant Funds exclusively for
the performance of Grant Activities. AARP retains the right to receive an immediate refund of all improperly
expended or unearned funds, as determined in AARP’s sole reasonable discretion, from Organization upon
written demand. If Organization anticipates a change in the scope or direction of Grant Activities, it must
procure prior written approval from AARP before expending Grant Funds for any activity not specifically
detailed herein. Furthermore, upon the expiration of the Grant Period or if Organization fails to comply
with any term of this Agreement, Organization agrees to return any unexpended portion of the Grant Funds
in Organization’s possession upon written demand from AARP.
3. Term and Termination. The effective date of this agreement shall be the date of execution, and the
Agreement shall automatically terminate on July 30, 2022. The Agreement may be terminated by AARP at
any time and for any reason upon written notification to Organization. Upon such termination, Organization
shall not be required to return any portion of the paid Grant Funds to AARP, and AARP shall have no further
obligation to provide Organization with any unpaid portion of the Grant Funds.
4. No Implied Agency. Nothing in this Agreement shall be deemed to create any partnership, joint venture,
joint enterprise, or agency relationship among the parties, and no party shall have the right to enter into
contracts on behalf of, to legally bind, to incur debt on behalf of, or to otherwise incur any liability or
obligation on behalf of, the other party hereto, in the absence of a separate writing, executed by an
authorized representative of the other party. Each party shall be solely responsible for its employees and
contractors used to provide the Agreement.
5. No commercial or political activity. Both parties recognize that AARP is a non-profit, non-partisan tax-
exempt organization and agree that the Grant Funds will not be used to support or oppose political
candidates or initiatives. Notwithstanding any specific deliverable herein, Grant Funds shall not be used to
promote any commercial product or for-profit corporation.
6. Insurance. Both parties agree to carry and maintain comprehensive general liability and professional
liability in an amount not less than one million dollars ($1,000,000) and workers’ compensation insurance in
an amount as required by applicable law covering all personnel engaged in the activities under this
Agreement for the duration of the Grant Period.
7. Acknowledgment and Trademark Licenses. Organization shall acknowledge AARP in any press release, public
announcement, or publicly-released documents related to the Grant Activities detailed herein. To that end,
AARP grants Organization a royalty-free non-exclusive, revocable license to use its name and corporate logo
solely for that purpose upon the advance written approval of AARP in each instance. In addition, Organization
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grants AARP a non-exclusive, royalty-free, world-wide, revocable license to use Organization’s corporate
trademark, including its name and/or logo for the limited purpose of communications regarding the grant
between AARP and Organization to AARP members, the 50+ and the general public in promotion of AARP in
all media and mediums, including without limitations, broadcast, print, online and AARP membership
materials until the expiration or termination of this Agreement. All trademark licenses granted under this
section are non-transferrable and shall automatically terminate at the expiration or termination of this
Agreement.
8. No Publicity. Notwithstanding any specific deliverable herein, neither party may issue a press release, hold a
press conference, or otherwise refer to the other party in any manner with respect to this Agreement without
the prior written consent of such other party.
9. Warranties. Each Party hereby represents and warrants that: (a) it has full power and authority to enter
into this Agreement and perform its obligations hereunder; (b) it is duly organized, validly existing and in
good standing under the laws of the jurisdiction of its origin; (c) it has not entered into, and during the Term
will not enter into, any agreement that would prevent it from complying with this Agreement; (d) it will
comply with all applicable laws and regulations in its performance of this Agreement; and (e) to the best of
its knowledge, the content, media and other materials used or provided as part of the Agreement shall
comply with all applicable laws and regulations and shall not infringe or otherwise violate the intellectual
property rights, rights of publicity or other proprietary rights of any third party. If necessary, Organization
shall enter into written agreements and obtain written releases from third parties, in order to ensure that
any work product can be used by AARP as contemplated herein.
10. Confidentiality and Privacy. Both parties agree to take commercially reasonable measures to protect
information obtained from the other, provided information is marked “confidential” or is of such a nature
that the recipient party has reason to believe it is confidential. Organization shall not rent, sell, lease,
distribute, or otherwise knowingly make available to any third party any information obtained from AARP
about AARP, AARP members, or any AARP activity, unless (i) prior written authorization has been obtained;
or (ii) Organization is required to release information by valid subpoena, court order or pursuant to Ohio
Revised Code Section 124.43. This section shall survive the expiration or termination of this Agreement.
11. Additional Terms. Organization shall not assign or otherwise transfer the Agreement, including by change of
control, to any party without the prior written consent of AARP. This Agreement represents the entire
agreement between Parties and replaces any prior agreement or proposed variation. Should there be any
conflict between any forms or documents exchanged by the Parties, the terms and conditions of this
Agreement shall govern. This Agreement shall be amended only by mutual written agreement executed by
all Parties or their respective designees. The Parties agree that this Agreement will be governed by the Laws
of the District of Columbia without regard to District of Columbia conflict of laws statutes/rules. If any portion
of this Agreement shall be declared illegal, void or otherwise unenforceable, the remaining provisions will not
be affected, but will remain in full force and effect. The parties agree that electronic and/or digital signatures
are valid and enforceable.
12. Notice. For purposes of this Agreement, the following individuals shall serve as points of contact, including
delivery of reports, for both AARP and the Organization:
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AARP Organization
Holly Holtzen [Name]
State Director [Title]
41 S. High Street, Ste 3550 {Address}
Columbus, OH 43215 [City, State Zip]
614-222-1510 [Phone]
hholtzen@aarp.org [Email]
ACCEPTED AND AGREED TO BY:
AARP
By: _____________________________________
Printed Name: ____________________________
Title: ___________________________________
Date: ___________________________________
City of Dublin, Ohio
By: _____________________________________
Printed Name: ____________________________
Title: ____________________________________
Date: ____________________________________
Holly Holtzen
State Director
9/16/21