Resolution 56-21
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: September 21, 2021
Initiated By: Robert E. Ranc, Jr., Deputy City Manager/Chief Operating Officer
Paul A. Hammersmith, PE, Director of Engineering/City Engineer
Brian D. Gable, PE, Deputy Director of Engineering
John Henderson, PE, Civil Engineer II
Re: Resolution 56-21 – Accepting the Lowest and Best Bid for the 2021 Pavement
Repair Program (21-018-CIP)
Summary
On September 14, 2021, one (1) bid was received and publicly opened through Bid Express by
Engineering staff for the 2021 Pavement Repair Program (21-018-CIP). This project includes partial
depth asphalt pavement spot repairs to several City streets. Locations of the planned repairs can be
viewed electronically at this link: https://arcg.is/91vm0
The Engineer’s estimate for this Program is $140,000. The budgeted funds for the 2021 Pavement
Repair Program in the 2021-2025 Capital Improvement Program (CIP) are $585,000 from account
AT21F, Annual Pavement Preventive Maintenance. In addition to funding pavement repairs, the
programmed CIP funds provide for the annual pavement crack sealing performed on City streets.
Necessary funds are available to successfully perform both the pavement repair program as well as
annual crack sealing.
Decker Construction Company submitted the lowest and best bid of $143,135.00. Staff has reviewed
the bid and a summary of the bid received is listed below.
Bidder Bid as Read Bid as Read Corrected Bid Over (+) or Under (-)
Engineer’s Estimate
Decker Construction Company $143,135.00 2.2%
The project will begin in October and is expected to be complete by November 12, 2021.
The following communication methods will be used to relay construction information with residents
throughout the duration of this project, if necessary:
Advisory signs are placed in advance of construction to notify users of upcoming construction
work and lane closures.
The City of Dublin road improvement updates webpage provides current construction schedule
information (www.dublinohiousa.gov/construction).
The City of Dublin social media channels are used to communicate timely updates.
The City will have a designated engineering project inspector assigned to this project, who will
provide project coordination and be available to answer questions and manage access needs
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Resolution 56-21 – Accepting the Lowest and Best Bid for the 2021 Pavement Repair Program
September 21, 2021
Page 2 of 2
throughout the project.
Recommendation
Staff has thoroughly reviewed the bid submitted by Decker Construction Company. Previous
experience with Decker Construction Company has been favorable, including the following projects:
2019 Shared-Use Path Maintenance Program, 2018 Shared-Use Path Maintenance Program, and 2015
Street Maintenance Program - Part 1. Decker Construction Company has also been a sub-contractor
for concrete work on past street maintenance programs. Staff is confident Decker Construction
Company will perform well on this project.
Staff recommends Council approval of Resolution 56-21 accepting as lowest and best the bid of
Decker Construction Company in the amount of $143,135.00 and authorizing the City Manager to
enter into a contract with Decker Construction Company for this program.