Resolution 52-21
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: August 24, 2021
Initiated By: Robert Ranc, Deputy City Manager/ Chief Operating Officer
Brian Ashford, Director of Facilities and Fleet Management
John Hyatt, Fleet Manager
Re: Resolution 52-21 – A Resolution Declaring Certain City-Owned Property As
Surplus and Authorizing the City Manager to Dispose of Said Property in
Accordance with Section 37.07 of the Dublin Codified Ordinances
Background
Section 37.07 of the Dublin Codified Ordinance requires City Council authorization for disposal of
all assets or other property valued at $5,000 or above. As Council is aware, a replacement
schedule for assets is identified as part of the Capital Improvements Program (CIP). Before an
asset is taken out of service, an evaluation is completed as to current condition and maintenance
history. If, after the evaluation, the asset is determined to have had minimal maintenance costs
and staff believes the asset provides continued value to the City, the asset will be maintained as
part of the City’s fleet and the replacement schedule will be modified.
Resolution No 52-21 authorizes the City Manager to dispose of certain assets that are no longer in
service. The assets which Fleet has identified for replacement are detailed in the attached Exhibit.
This information will be posted on the City of Dublin website, along with a link to take customers
directly to the auction website at www.GovDeals.com. In certain instances where an asset may
have a high trade-in value, the Fleet Manager may obtain a written trade-in quote that will then
form the basis of the minimum asking price for the auction. If the auction fails to yield bids that
meet the minimum asking price, the asset will be traded for credit toward the replacement asset
as stipulated in Article 37.07 of the Dublin Codified Ordinances.
Under the terms of the City’s agreement with GovDeals, the City will pay a commission to
GovDeals of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold.
The GovDeals site is well-known among public entities and will provide a broad pool of prospective
buyers for City surplus items.
Recommendation
Staff recommends adoption of Resolution No. 52-21 authorizing the City Manager to dispose of
surplus property in a manner consistent with Section 37.07 of the Dublin Codified Ordinances.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Attachment
EXHIBIT
Unit Year Make/Model Serial Number Department Reason For Disposal/Replacement
O958 1999 GMC Van 1GDJG31R8X1015358 146,558 Miles Fleet Heavy rust
2370 2003 GMC Sonoma 1GTCS19X938207182 44,547 Miles Parks Scheduled replacement in 2022 CIP
3756 2006 Ford Explorer 1FMEU72E36UB31724 59,756 Miles Fleet Replaced by 02045
4725 2007 GMC Van 1GTGG25V971243644 53,467 Miles Facilities Replaced by 42001
20801 2008 INTER. Plow Truck 3HTJTSKL08N688439 6,522 Hours Streets Replaced by 21973
40801 2008 INTER. Plow Truck 3HTJTSKL98N688438 4,325 Hours Parks Scheduled replacement in 2021 CIP
40984 2009 Ford E250 1FTNE24W49DA49984 56,288 Miles Facilities Replaced by 42100
7387 2003 Addco Arrow Board 1A9H121072M157387 N/A Engineering Broken
7800 2008 Kubota 15593 724 Hours Fleet Salt ruined engine beyond repair
8052 1996 Starbrite Trailer 9520 N/A Parks Replaced by 82132
8055 1997 Starbrite Trailer 1STAR1997TR097050 N/A Parks Replaced by 82131
11415 2014 Interceptor SUV 1FM5K8AT0EGC26881 110,267 Miles Police Replaced by 12149
11313 2013 Interceptor SUV 1FM5K8AR9DGC63608 138,795 Miles Police Replaced by 12150
11431 2014 Interceptor SUV 1FM5K8AT9EGC26880 88,188 Miles Police Replaced by 12151
1775 2006 Ford Explorer 1FMEU72E96UB31727 106,455 Miles Motor Pool Replaced by 01815
21130 2011 F250 Ford Truck 1FT7X2B6XBEC96030 94,472 Miles Streets Replaced by 21950
Vehicles and Equipment for Disposal
2021
Miles/Hours