Resolution 45-21
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: July 20, 2021
Initiated By: Robert E. Ranc, Jr., Deputy City Manager/Chief Operating Officer
Paul A. Hammersmith, PE, Director of Engineering/City Engineer
Brian D. Gable, PE, Deputy Director of Engineering
John Henderson, PE, Civil Engineer II
Re: Resolution 45-21 – Accepting the Lowest and Best Bid for the 2021 Sidewalk
Maintenance Program
Summary
On July 14, 2021, three (3) bids were received and publicly opened through Bid Express by
Engineering staff for the 2021 Sidewalk Maintenance Program (21-006-CIP). This project involves the
removal and replacement of deficient sidewalk sections. The 2021 Program includes work at various
locations throughout the City as staff looks to concentrate on locations of higher pedestrian traffic
such as schools and parks in addition to requests for repairs and replacements from residents. For
Council’s reference, a copy of the construction drawings for this Program has been provided for
review in the BoardPaq packet for the July 26, 2021 meeting, or a hard copy is available for review
upon request.
The Engineer’s estimate for this Program is $215,000. The budgeted funds for the Sidewalk
Maintenance Program in the 2021-2025 Capital Improvement Program (CIP) are $250,000 from
accounts AT206, Annual Sidewalk Maintenance Program.
Newcomer Concrete Services, Inc. submitted the lowest and best bid of $234,860.40. Staff has reviewed
all bids and a summary of the bids received is listed below.
Bidder Bid as Read Bid as Read Corrected Bid Over (+) or Under (-)
Engineer’s Estimate
Newcomer Concrete Services, Inc. $234,860.40 9.2%
Decker Construction Company $245,599.84 14.2%
Columbus Asphalt Paving Inc. $256,068.40 19.1%
All of the bids received were higher than the estimate. Staff has determined that this is likely due to
the unknown amount of work involved to trim and prune tree roots. In addition to the low bid cost of
$234,860.40, there is $35,000 allocated to this project for sidewalk shaving. Sidewalk shaving
removes trip hazards by trimming the excess concrete after installation of sidewalk panels. At a cost
of $269,860.40, this Program as a whole is slightly over budget when the bid amount and the
allocation for sidewalk shaving are tallied together. Engineering staff has consulted with Finance, and
staff anticipates being able to cover the shortage using other unencumbered budgeted funds.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Resolution 45-21 – Accepting the Lowest and Best Bid for the 2021 Sidewalk Maintenance Program
July 20, 2021
Page 2 of 2
The work for this Program is expected to commence in August/September 2021 and is expected to be
complete by November 1, 2021.
The typical and customary communication methods will be used to convey construction information
with the residents and impacted property owners throughout the duration of this work. The City will
have a designated Engineering Project Inspector assigned to the work for this Program who will
provide coordination, be available to answer any questions and manage access needs at adjacent
residences throughout the performance of the work.
As in the past, the majority of the sidewalk repair locations are caused by roots from mature trees
heaving the sidewalks. As part of the repair process, these roots will be pruned and removed.
Engineering works closely with the Dublin Forestry staff on the sidewalk repair process to ensure
impact to trees will be minimized where feasible. If Forestry staff determines that a tree should be
removed, Forestry staff will remove the tree, grind the stump and replace the tree following
completion of the sidewalk replacement. Trees that have larger roots removed in the sidewalk repair
process could have their canopies thinned and trimmed by Forestry staff.
Recommendation
Staff has thoroughly reviewed the bid submitted by Newcomer Concrete Services, Inc. Previous
experience with Newcomer Concrete Services, Inc. has been favorable including the 2020 and 2019
Sidewalk Maintenance Programs. Staff is confident Newcomer Concrete Services, Inc. will perform
well on this project.
Staff recommends Council approval of Resolution 45-21 accepting as lowest and best the bid of
Newcomer Concrete Services, Inc. in the amount of $234,860.40 and authorizing the City Manager to
enter into a contract with Newcomer Concrete Services, Inc. for this Program.
7/14/2021 2021 Sidewalk Replacement
2021 Sidewalk Replace…
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