Resolution 42-21
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: June 22, 2021
Initiated By: Megan O’Callaghan, Deputy City Manager/Chief Finance and Development Officer
Brian K. Ashford, Director of Facilities and Fleet Management
Re: Resolution 42-21 – Accepting the Lowest and Best Bid for Dublin Custodial
Cleaning Services
Summary
On May 19, 2021, five bids were accepted and read in a virtual meeting for Custodial Cleaning
Services at the Community Recreation Center and Development Building.
While this is the eighth year that the Recreation Center has be cleaned by contract staff on third shift,
this will be the first year that the current Development Building has been added to the contract. The
primary reasons for expanding the contract are 1) the proximity of the buildings allows for staff to
easily flow between buildings as needed to perform project work and cover for planned vacations and
call-offs and 2) the City’s custodial staff can focus on cleaning City Hall, the Justice Center, and the
Service Complex (Service Center and Fleet Management). Three of these four buildings have
completed significant expansions within the last four years.
Given the current labor market, the minimum salary for the staff was increased from $13 to $15 per
hour. The working Supervisor and Assistant Supervisor are required to be paid a minimum of $17 and
$16, respectively.
ABM submitted the lowest bid of $278,181.60. However to determine the lowest and best bid, a
committee of Facilities and Recreation Staff interviewed three of the bidders. Great emphasis was
placed on staff recruitment, retention and training. As a national company with a strong presence in
the State of Ohio, ABM presented an impressive plan to recruit and train a quality staff. Additionally,
because ABM offers a range of facilities maintenance services, including HVAC and Mechanical,
Landscaping and Electrical services (they have installed 13 of Dublin’s 19 Electric Vehicle Charging
Stations), the custodial staff is provided an opportunity to advance within the company.
CONTRACTOR BID
ABM $ 278,181.60
Mid-American Cleaning Contractors $ 321,310.40
Circle Buildings Services, Inc. $ 379,745.60
Interstate Building Maintenance Corp. $ 443,961.60
City Wide Facility Solutions. $ 479,316.00
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Resolution 42-21 – Accepting the Lowest and Best Bid Dublin Custodial Cleaning Services
June 22, 2021
Page 2 of 2
The City has budgeted $300,000 for contract custodial services split between the Recreation Fund
and the General Fund. ABM has budgeted for fewer cleaning hours than the other bidders, but the
totals are reasonable as long as the staff is well-trained and dedicated. In phone conversations with
two local ABM custodial clients – the City of Gahanna and the National Veterans Memorial and
Museum – they offered extremely positive references of ABM’s performance, noting in particular the
quality of work, professionalism of staff and staff retention.
Recommendation
In 2020, the City added a Quality Control Manager position to the Facilities complement. This position
works on third shift to ensure that all custodial contract requirements are met. Working in partnership
with ABM, the Quality Control Manager will produce strong results in the Recreation Center and
Development Building. Staff recommends Council approval of Resolution 42-21 accepting as lowest
and best the bid ABM in the amount of $278,181.60 and authorizing the City Manager to enter into a
contract with ABM for custodial cleaning services.